2011-27656 Reso RESOLUTION NO. 2011 - 27656
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 20- 10/11, FOR DESIGN,
BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE MIDDLE
BEACH RECREATIONAL CORRIDOR PHASE II PROJECT; AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP - RANKED FIRM,
COASTAL SYSTEMS INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP -
RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE
SECOND - RANKED FIRM, CALVIN, GIORDANO & ASSOCIATES, INC.; AND SHOULD
THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND - RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN
AGREEMENT WITH THE THIRD - RANKED FIRM, KIMLEY -HORN & ASSOCIATES, INC.
WHEREAS, on March 9, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 20- 10/11, for the Design, Bid, Award, and
Construction Administration Services for the Middle Beach Recreational Corridor Phase II
Project (the "RFQ "); and
WHEREAS, the RFQ was issued on March 9, 2011, with an opening date of April 8,
2011; and
WHEREAS, a pre - qualification meeting to provide information to prospective
proposers was held on March 25, 2011; and
WHEREAS, Bidsync sent notices to 7,497 prospective proposers of which 112
proposers viewed the notice resulting in the receipt of seven (7) proposals by Arlotta Bazo &
Associates, Inc., Calvin, Giordano & Associates, Inc., Chen Moore & Associates, Coastal
Systems International, Inc., Keith and Schnars, P.A., Kimley -Horn and Associates, Inc.,
Maxwell Marine Consulting Engineers, Inc; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 095 -2011,
appointed the following individuals as committee members:
• Lisa Botero — Environmental Resources Manager, Public Works Department
• Elizabeth Camargo — Capital Improvements Projects Oversight Committee Member
• Hermes Diaz — Civil Engineer II, Public Works Department
• Carla Dixon - Vincent, Capital Projects Coordinator
• Maria Koller — Beautification Committee Member
WHEREAS, the Evaluation Committee (the "Committee ") invited each firm for
presentations and interviews and convened on April 28, 2011, to evaluate, score, and rank
the proposals based on the evaluation criteria stated in the RFQ; and
WHEREAS, the Committee on April 28, 2011, unanimously voted to recommend to
the City Manager Coastal Systems International, Inc. as the top- ranked firm, Calvin,
Giordano & Associates, Inc. as the second - ranked firm, and Kimley -Horn & Associates, Inc.
as the third - ranked firm; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, as a result, the City Manager recommends to the Mayor and City
Commission that the City enter into negotiations with the top- ranked firm of Coastal Systems
International, Inc.; to negotiate with the second - ranked firm of Calvin, Giordano &
Associates, Inc. should negotiations with the top- ranked firm be unsuccessful; and to
negotiate with the third - ranked firm of the Kimley -Horn & Associates, Inc. should negotiations
with the first or second - ranked firms be unsuccessful.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 20- 10/11, for Design, Bid, Award, and Construction
Administration Services for the Middle Beach Recreational Corridor Phase II Project;
authorizing the Administration to enter into negotiations with the top- ranked firm of Coastal
Systems International, Inc.; and should the Administration not be able to negotiate with the
top- ranked firm, authorizing the Administration to negotiate with the second - ranked firm of
Calvin, Giordano & Associates, Inc.; and should the Administration not be able to negotiate
an agreement with the second - ranked firm, authorizing the Administration to negotiate an
agreement with the third - ranked firm of Kimley -Horn & Associates, Inc.
PASSED AND ADOPTED THIS /A DAY OF Q 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) NO. 20- 10/11, For Design,
Bid, Award, And Construction Administration Services For The Middle Beach Recreational Corridor Phase II
Project; And Authorizing The Administration To Enter Into Negotiations With The Top- Ranked Firm, Coastal
Systems International, Inc.; And Should The Administration Not Be Able To Successfully Negotiate An Agreement
With The Top- Ranked Firm, Authorizing The Administration To Negotiate With The Second - Ranked Firm, Calvin,
Giordano & Associates, Inc.; And Should The Administration Not Be Able To Negotiate An Agreement With The
Second - Ranked Firm, Authorizing The Administration To Negotiate An Agreement With The Third - Ranked Firm,
Kimley -Horn & Associates, Inc.
Key Intended Outcome Supported:
Ensure well- maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement projects as "excellent" or "good."
Issue:
1 Shall the Mayor and City Commission adopt the Resolution?
Item Summary /Recommendation:
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on -grade pedestrian
walkway encompassing eighteen (18) City blocks or approximately 9,305 feet. The pathway will be constructed
along the western side of the coastal dunes and east of oceanfront properties. It will run north from approximately
46 Street to Allison Park at 64 Street to the southern terminus of the existing North Beach Recreational Corridor.
The pathway will also serve as a portion of the coastal north /south connector in the larger Atlantic Greenway
Network (AGN), which supports the sustainable initiative of Alternative Transportation throughout the City. This
project requires that the path be designed and constructed utilizing sustainable (green) design elements and
construction methodologies that can be supported by the project budget. The path will be permitted in accordance
with the Florida Department of Environmental Protection coastal construction regulations. Non - native dune
vegetation will be removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle- friendly pedestrian lighting will also be incorporated into the design
of the pathway.
On March 9, 2011, the RFQ was issued with an opening date of April 8, 2011. A pre - qualification meeting to
provide information to prospective proposers was held on March 25, 2011. Bidsync issued bid notices to 7,497
prospective bidders of which 112 viewed the notice and resulted in the receipt of the following seven (7) bids:
• Arlotta Bazo & Associates, Inc.
• Calvin, Giordano & Associates, Inc.
• Chen Moore & Associates
• Coastal Systems International, Inc.
• Keith and Schnars, P.A.
• Kimley -Horn and Associates, Inc.
• Maxwell Marine Consulting Engineers, Inc.
On April 28, 2011, the Evaluation Committee convened to score and rank the proposals. In determining the best
qualified firms, the Committee discussed each firm's proposal according to the criteria as set forth in the RFQ. Upon
completion of the presentation, the Committee discussed their individual perceptions of each prospective bidder's
qualifications, experience, and competence to score and rank the firms accordingly. Coastal Systems International,
Inc. received all five first -place votes for contract award.
Coastal Systems International, Inc.
Coastal Systems International, Inc. has been implementing oceanfront recreational corridor projects for over 15
years and has extensive experience in attaining permits from the Florida Department of Environmental Protection
(FDEP), which is a significant component of the project. Noteworthy projects in Miami Beach include the
Beachwalk in South Beach, Beachwalk II, North Beach Recreational Corridor, South Pointe Park, Bayfront Street
Ends, Baywalk, and the Soundscape Park.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Richard Saltric •xt. 6565
Sign -Offs:
Depa . ent Dire - Assistant Cit : • er Cit Ma er
,V FHB DB W
T:\AGENDA\2011 a 1 \Consent \RFQ 20 -10 -11 - MBRC - Summary.doc 'V/
AGENDA ITEM
1L
DATE
•
-C- MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 20-
10/11, FOR DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE MIDDLE BEACH RECREATIONAL CORRIDOR PHASE II
PROJECT; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP - RANKED FIRM, COASTAL SYSTEMS
INTERNATIONAL, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP - RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND -
RANKED FIRM, CALVIN, GIORDANO & ASSOCIATES, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND - RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
AN AGREEMENT WITH THE THIRD - RANKED FIRM, KIMLEY -HORN &
ASSOCIATES, INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on-
grade pedestrian walkway encompassing eighteen (18) City blocks or approximately 9,305 feet.
The pathway will be constructed along the western side of the coastal dunes and east of
oceanfront properties. It will run north from approximately 46 Street to Allison Park at 64
Street to the southern terminus of the existing North Beach Recreational Corridor (NBRC)
Project. The pathway will also serve as a portion of the coastal north /south connector in the
larger Atlantic Greenway Network (AGN), which supports the sustainable initiative of Alternative
Transportation throughout the City.
This project requires that the path be designed and constructed utilizing sustainable (green)
design elements and construction methodologies that can be supported by the project budget.
The path will be permitted in accordance with the Florida Department of Environmental
Protection (FDEP) coastal construction regulations. Non - native dune vegetation will be
removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle- friendly pedestrian lighting will also be
incorporated into the design of the pathway.
Commission Memorandum — RFQ -20 -10/11 — Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase 11 Project
May 11, 2011
Page 2 of 4
The City received $533,520 in grant funding from the Transportation, Community, and System
Preservation (TCSP) Program for this project. As a condition of the grant funding, the Federal
Highway Administration is requesting that the City demonstrate progress as soon as possible.
SCOPE OF SERVICES
The scope is the design, permitting, preparation of contract documents, bid assistance, and
construction administration for an on -grade pedestrian walkway west of the dune system along
the coast from 46 Street north to 64 Street.
RFQ PROCESS
On March 9, 2011, the RFQ was issued with an opening date of April 8, 2011. A pre -
qualification meeting to provide information to prospective proposers was held on March 25,
2011. Bidsync issued bid notices to 7,497 prospective bidders of which 112 viewed the notice
and resulted in the receipt of the following seven (7) bids:
• Arlotta Bazo & Associates, Inc.
• Calvin, Giordano & Associates, Inc.
• Chen Moore & Associates
• Coastal Systems International, Inc.
• Keith and Schnars, P.A.
• Kimley -Horn and Associates, Inc.
• Maxwell Marine Consulting Engineers, Inc.
Maxwell Marine Consulting Engineers, Inc. confirmed in a letter dated on April 26, 2011, that its
incorporation date was February 19, 2007, which fails to meet the five (5) year firm experience
requirement noted in Section IV of the RFQ. As a result and upon conferring with the City
Attorney's Office, their bid has been disqualified.
The City Manager, via a Letter to Commission (LTC) No. 095 -2011, appointed an Evaluation
Committee (Committee) consisting of the following individuals:
• Lisa Botero — Environmental Resources Manager, Public Works Department
• Elizabeth Camargo — Capital Improvements Projects Oversight Committee Member
• Hermes Diaz — Civil Engineer II, Public Works Department
• Carla Dixon - Vincent, Capital Projects Coordinator
• Maria Koller — Beautification Committee Member
EVALUATION PROCESS
On April 28, 2011, the Committee convened to score and rank the proposals. The Committee
unanimously agreed to nominate Carla Dixon - Vincent as Committee Chair. In determining the
best qualified firms, the Committee discussed each firm's proposal according to the criteria as
set forth in the RFQ.
Total Points Criteria
20 The experience, qualifications, and portfolio of the Principal Firm
20 The experience, qualifications and portfolio of the Project Manager, as
Commission Memorandum — RFQ -20 -10/11 — Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase II Project
May 11, 2011
Page 3 of 4
well as his /her familiarity with this project and permitting process and a
thorough understanding of the methodology and design approach to be
used in this assignment.
20 The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project
and a thorough understanding of the methodology and design approach
to be used in this assignment.
10 Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the
project site; a thorough understanding of all permitting and regulatory
requirements and impacts; and other considerations that may impact
the design and construction of the proposed improvements.
5 Willingness to meet time and budget requirements as demonstrated by
past performance
5 Certified minority business enterprise participation. Either the Prime
Consultant or the sub - Consultant team may qualify for proof of
certification for minority business enterprise participation. Accepted
minority business enterprise certifications include the Small Business
Administration (SBA), State of Florida, Miami -Dade County and/ or the
South Florida Minority Supplier Development Council.
5 Location
5 Recent, current, and projected workloads of the firms
5 The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among
qualified firms, provided such distribution does not violate the principle
of selection of the most highly qualified firm.
5 Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
Upon completion of the presentation, the Committee discussed their individual perceptions of
each prospective bidder's qualifications, experience, and competence to score and rank the
firms accordingly. Coastal Systems International, Inc. received all five first -place votes for
contract award as noted below:
Evaluation Committee Final Ranking
Dixon- Total
Company Botero Camargo Diaz Vincent Koller Points
Coastal Systems International, Inc. 1 (96) 1 (100) 1 (94) 1 (93) 1 (94) 477
Calvin, Giordano & Associates, Inc. 2 (94) 2 (99) 2 (93) 2 (89) 2 (91) 466
Kimley -Horn and Associates, Inc. 4 (85) 3 (96) 3 (88) 4 (85) 4 (89) 443
Chen Moore & Associates 3 (88) 6 (90) 4 (86) 3 (86) 5 (88) 438
Arlotta Bazo & Associates, Inc. 5 (81) 4 (92) 6 (81) 5 (81) 3 (90) 425
Keith and Schnars, P.A. 6 (78) 5 (91) 5 (83) 6 (77) 6 (83) 412
Commission Memorandum — RFQ -20 -10/11 — Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase l/ Project
May 11, 2011
Page 4 of 4
Coastal Systems International, Inc.
Coastal Systems International, Inc. has been implementing oceanfront recreational corridor
projects for over 15 years. The firm also has extensive experience in attaining permits from the
Florida Department of Environmental Protection (FDEP), which is a significant component of the
project. Noteworthy projects in Miami Beach include the Beachwalk in South Beach, Beachwalk
II, North Beach Recreational Corridor, South Pointe Park, Bayfront Street Ends, Baywalk, and
the Soundscape Park.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution accepting the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 20- 10/11, for design, bid, award, and construction administration
services for the Middle Beach Recreational Corridor Phase II Project; and authorizing the
Administration to enter into negotiations with the top- ranked firm, Coastal Systems International,
Inc.; and should the Administration not be able to successfully negotiate an agreement with the
top- ranked firm, authorizing the Administration to negotiate with the second - ranked firm, Calvin,
Giordano & Associates, Inc. and should the Administration not be able to negotiate an
agreement with the second - ranked firm, authorizing the Administration to negotiate an
agreement with the third - ranked firm, Kimley -Horn and Associates, Inc.