Loading...
2001-24657 RESO RESOLUTION NO. 2001-24657 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR IDS DESIGNEE, TO AWARD AND SIGN ALL CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS THAT MAY AFFECT THE HEALTH, SAFETY, OR WELFARE OF THE CITY; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS NEEDED; AND TOLL ALL ACTS RELATIVE TO ADMINISTRATIVE APPEALS PROVIDED FOR IN SUBPART B, LAND DEVELOPMENT REGULATIONS OF THE CODE OF THE CITY OF MIAMI BEACH, FROM THE CITY COMMISSION MEETING OF OCTOBER 17,2001, UNTIL THE CITY COMMISSION MEETING OF NOVEMBER 28, 2001, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS MEETING ON NOVEMBER 28, 2001. WHEREAS, the Mayor and City Commission may not be in session between October 17, 2001, and November 28, 2001; and WHEREAS, the Mayor and City Commission meeting on November 7 or 14,2001, will be essentially organizational in nature and is when the successful candidates are sworn in; and WHEREAS, there is a period up to six weeks between City Commission meetings where City business is conducted; and WHEREAS, the Mayor and City Commission historically have, during such periods in past years, assigned approval authority to the City Manager or his Designee, to award and sign all contracts, agreements, purchase orders, change orders, and grant applications that may affect the health, safety or welfare of the City, subject to ratification by the City Commission; and WHEREAS, there may be existing contracts which may expire and require renewal, or may need to be terminated by the City Commission between its meeting on October 17, 2001 and November 28, 2001, which should receive City Commission approval for renewal for an appropriate period of time; and WHEREAS, any administrative appeals to the City, as provided in Subpart B, Land Development Regulations of the Code of the City of Miami Beach, would be unable to be held between October 17,2001 and November 28, 2001, therefore, the time for the City Commission to perform any required acts relative to such administrative appeals should be tolled during said period; and WHEREAS, the City Manager will report back to the City Commission, at its November 28,2001, seeking ratification of any actions relating to the aforestated authorizations. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE MIAMI BEACH, FLORIDA, that the City Manager, or his Designee, is hereby authorized to award and sign all contracts, agreements, purchase orders, change orders, and grant applications that may affect the health, safety, or welfare of the City, to renew any existing contracts for an appropriate period oftime, and terminate existing contracts as needed, and to toll all City Commission required acts relative to administrative appeals provided for in Subpart B, Land Development Regulations of the Code of the City of Miami Beach, from October 17, 2001 until November 28, 2001, subject to ratification by the City Commission at its first meeting on November 28,2001. PASSED and ADOPTED this I.:7thlday of October, 2001. 'JJJ MAYOR ATTEST: ~,k p~~ CITY CLERK APPAOVED~TO FORM & LANGUAGE & FOR EXECUTION 1..0.0)-01 DlIIe JMG:MDB:G~ F:\CMGRIAGENDA \2001\oct1701\REGULARlElectionRecess.memo.doc CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us To: From: COMMISSION MEMORANDUM Mayor Neisen O. Kasdin and Members of the City Commission Jorge M. Gonzalez ~ . A~ City Manager 0 ~ v 0 Date: October 17, 2001 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE TO AWARD AND SIGN ALL CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE ORDERS AND GRANT APPLICATIONS THAT MAY AFFECT THE HEALTH, SAFETY, OR WELFARE OF THE CITY; RENEW EXISTING CONTRACTS WHICH MAY EXPIRE; TERMINATE EXISTING CONTRACTS AS NEEDED; AND TOLL ALL ACTS RELATIVE TO ADMINISTRATIVE APPEALS PROVIDED FOR IN SUBPART B, LAND DEVELOPMENT REGULATIONS OF THE CODE OF THE CITY OF MIAMI BEACH, FROM THE CITY COMMISSION MEETING OF OCTOBER 17, 2001, UNTIL CITY COMMISSION MEETING OF NOVEMBER 28, 2001, SUBJECT TO RATIFICATION BY THE CITY COMMISSION AT ITS MEETING ON NOVEMBER 28, 2001. ADMINISTRATION RECOMMENDATION Subject: Adopt the Resolution. ANALYSIS Between the City Commission meeting of October 17, 2001, and until the City Commission meeting of November 28, 2001, the Mayor and City Commission may not be in session. While there is a meeting scheduled for November ih and if there is a run-off Election the meeting will take place on November 14th, this meeting is essentially organizational in nature and is when the successful candidates are sworn in, Traditionally, no City business is considered, Thus a period of 6 weeks exists between the meetings where City business is conducted, During this period of time there may be contracts in excess of the $25,000 limitation, which may need to be awarded or terminated. The City Commission has historically, during such periods, assigned approval authority to the City Manager subject to ratification by the City Commission, AGENDA ITEM J? 7}./ DATE (()-/7-d/ Commission Memorandum City Manager's Authority October 17, 2001 Page 2 of 2 Additionally, administrative appeals to the City Commission, as provided in Subpart B, Land Development Regulations of the Code of the City of Miami Beach, would be unable to be held between the last meeting on October 17, 2001, and the first meeting on November 28,2001. Therefore, any required acts relative thereto should be tolled during said period. It is therefore requested that the City Manager, or his designee, be authorized to award and sign all contracts, agreements, purchase orders, change orders, and grant applications that may affect the health, safety, or welfare of the City; renew any existing contracts, for an appropriate period of time; terminate existing contracts, as needed and toll all acts relative to administrative appeals provided for in Subpart B, Land Development Regulations of the Code of the City of Miami Beach, from City Commission meeting of October 17, 2001, until City Commission meeting on November 28, 2001, subject to ratification by the City Commission at its first meeting in November 28, 2001. JMG:~:GL fL Attachment: Anticipated Contract Awards F:ICMGRIAGENDA\2001Ioct1701IREGULARIElectionRecessMemoFlnal.doc Bid 41-00/01 Parks Group "e" Scope of Work: WORK to be performed under this Contract shall consist of furnishing and installing all tools, equipment, materials, supplies, and manufactured articles and furnishing all labor, transportation, and services, including fuel, power, water, and essential communications, and performing all WORK, or other operations required for the fulfillment of the Contract in strict accordance with the Contract Documents. Project consists of improvements to three municipal parks throughout the City of Miami Beach. The work consists of improvements to the following parks: 1) Fairway Park, 200 Fairway Drive, Miami Beach. 2) Muss Park, 4400 Chase Avenue, Miami Beach. 3) Washington Park, 210 2nd Street, Miami Beach. Budgeted Amount: $1,189,314.47 BID NO. 62-00/01 PURCHASING FUEL (AUTOMOTIVE AND MARINE) AND OTHER VARIOUS AUTOMOTIVE SERVICES FOR CITY VEHICLES AND EQUIPMENT AT MULTIPLE LOCATIONS WITHIN THE PRIVATE SECTOR ON A TWENTY-FOUR HOUR BASIS Estimated Cost: $800,000 Fleet Management is working to raise the level of service to the City's internal customers, This bid will allow the City to contract viable suppliers 1 distributors of fuel (both automotive and marine) and other miscellaneous automotive services from the private sector that is cost effective. The providers of these goods and services are required to be within the City limits of Miami Beach and West to North Bay Village. The City can best be served by having multiple fueling sources for City vehicles and equipment and other miscellaneous automotive services. It is our desire to have a minimum of one provider of goods and services in South, Middle and North Beach areas. Having access to multiple sites throughout the City of Miami Beach will eliminate unnecessary employee travel time to Terminal Island to refuel. If successful, Fleet Management will reduce or eliminate existing fuel storage capacity at various sites. F:\PURCI$ALL IRoman lMiscellaneouslsummary of bids. doc ANTICIPATED CONTRACT AWARDS Bid 52-00/01 Miami Beach Convention Center West Wrap Fire Sprinkler System Renovation (Phase II) Scope of Work: The work specified in this bid consists of furnishing all labor, machinery, tools, means of transportation, supplies, equipment, materials, services necessary for the Upgrade of the fire sprinkler system to meet N.F.P.A. 13 standards! requirements at the City of Miami Beach Convention Center West Wrap. Request for Approval to Award a Contract to Firepak in the Amount of $168,000. Pursuant to Bid No. 52-00/01 for the Miami Beach Convention Center West Wrap Fire Sprinkler System Renovation (Phase II) (MBCC) Budgeted Amount: $180,000. Bid 36-00/01 Rehabilitation of Sanitary Sewers Scope of Work: The Project consists offumishing all labor, material and equipment for rehabilitation, by the resin impregnated felt Icured in-place pipe lining method, approximately 57,000 feet of 6, 8, 10, 12, 15, and 18-inch gravity sanitary sewers, grouting approximately 7,000 pipe joints, performing approximately 190 spot repairs, and rehabilitating approximately 100 manholes in Miami Beach, Florida. Budgeted Amount: $4,500,000. Bid 61-00/01 Air Conditioning Units for Fire Station #3 Scope of Work: The work specified in this bid consists of furnishing all labor, machinery, tools, means of transportation, supplies, equipment, materials, services necessary for the supply and installation of four (4) air conditioning package units and two (2) split units, ranging in size from two to four tons for Fire Station #3, located at 5303 Collins Ave Miami Beach, FL 33140 Budgeted Amount: $60,000. Anticipated List of Contract Awards by the City Manager Bid 55-00/01 Temporary Personnel Services The purpose of this bid is to establish multiple contracts for Temporary Personnel Services, as needed, for the various DepartmentslDivisions of the City as specified in the Bid, from sources of supply that will give prompt and efficient service. Temporary personnel will used to cover for regular City employees who are on vacation or leave of absence; to temporarily fill vacancies until they are permanently filled; and to work on special projects. The City estimates that approximately 65,000 hours will be contracted for during the tenn ofthis contract. The estimated total contract amount is $300,000. Issuance of Standing Order to Ikon Office Solutions Furnish, Install, Maintain, and Service 62 New Digital Copier Replacement of 62 analog Xerox copiers with Canon Digital Copiers. The cost of toners for facsimiles and printers will decrease substantially. Digital copiers perform multi-tasks: copying, printing, and faxing. Digital offers superior image, reliability, production and each page is laser original. Fiscal Impact: Cost savings of over $2,862.79 per month or $34,353.48 annually on the copier contract.