2011-27650 Reso RESOLUTION NO.2011 -27650
A-RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF , MIAMI BEACH, FLORIDA, APPROVING. AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
SUBMIT GRANT APPLICATIONS TO: 1) OFFICE OF THE
ATTORNEY' GENERAL FOR FUNDING FROM THE VICTIMS OF
CRIME ACT PROGRAM IN THE APPROXIMATE AMOUNT OF
$60,000; 2) U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUVENILE
JUSTICE. AND DELINQUENCY PROGRAM FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $300,000 .OVER THREE YEARS, FOR
THE MENTORING YOUTH WITH DISABILITIES PROGRAM;
APPROPRIATING THE ABOVE GRANTS, AND MATCHING' "FUNDS,
AS NECESSARY, IF APPROVED AND ACCEPTED BY, THE CITY,
AND AUTHORIZING THE EXECUTION OF ALL 'DOCUMENTS
RELATED TO THESE APPLICATIONS; AND 3) AUTHORIZING THE
CITY MANAGER OR' HIS DESIGNEE TO SUBMITAN APPLICATION
TO THE US DEPARTMENT OF JUSTICE,, OFFICE OF COMMUNITY
ORIENTED POLICING SERVICES (COPS), COPS HIRING -
- .PROGRAM FOR FUNDING IN THE APPROXIMATE 'AMOUNT OF
$1,500,000..OVER THREE YEARS FOR THE HIRING OF
ADDITIONAL CAREER - LAW ENFORCEMENT OFFICERS; IN THE
EVENT THAT THE COPS GRANT IS AWARDED, THAT THE CITY
MANAGER OBTAIN CITY COMMISSION APPROVAL PRIOR TO
, ACCEPTING THE GRANT AWARD.
WHEREAS, the Administration plans to apply for funding for the Police.
•
Department's Domestic Violence program and funds for this grant are available from the
Office 'of. the Attorney General (OAG) Victims of Crime. Act program, and
WHEREAS, the grant -funds will cover approximately 59% of the salary and
benefits of one Victim's Advocate position in the Police Department's Domestic Violence
, Unit; and
WHEREAS, the Police Department will provide the remaining balance of the
salary from the Confiscation, Law'Enforcement Trust Fund, this will exceed the required
25% match required by the funding agency; and
WHEREAS, this project supports the following key intended outcomes ,. maintain
crime rates at or below national trends, and
WHEREAS, approval is requested to submit a Victims of Crime Act (VOCA)
application for funding in the approximate amount of $60,000 for the City'`s Domestic
Violence 'Program is requested, and
WHEREAS,, the U S - Department of Justice, Office of Justice Programs, - Office of --
Juvenile Justice and Delinquency Prevention has funding available for community
, mentoring partnerships that target youth with disability' - related challenges that heighten
their risk for delinquency; and
-
WHEREAS,. this initiative encourages communities to implement and enhance
mentoring programs for youth with disabilities and integrate best practices to recruit,
train, and support mentors and' -
WHEREAS', this initiative builds upon the foundation of evidence -based practices
for effective mentoring and encourages communities to . implement and enhance
mentoring programs -for youth with disabilities; and -
WHEREAS, the Administration intends to apply for funding in the amount of
$100,000 per year, for three years for this program and the total application, will be for
$300,000 over three years and the program will match at -risk sixth, seventh and eighth
- graders in the city of Miami Beach who have been diagnosed with a :specific learning
disability with adult mentors, and
- WHEREAS, the City plans to partner with Barry University and the Institute for
Child & Family Health,' and
WHEREAS, this grant does not require matching funds ant this'project supports
the key intended outcomes enhance learning opportunities for youth and maintain crime
rates at or below national trends,
WHEREAS, approval is requested to submit an application to the. U S
Department of Justice, Office,of Juvenile Justice and Delinquency program for funding in
the approximate amotint of $300,000 over three years from a Mentoring Youth with
Disabilities Program, and
WHEREAS, the, US Department of Justice, Office of Community Oriented
Policing Services (COPS) Program, COPS Hiring Program (CHP) provides funding for
the hiring and rehiring of additional career law enforcement officers, and
WHEREAS - the grant provides 100 percent funding, for 'approved entry -level
salaries and benefits for 3 years (36 months) for newly- hired, full -time sworn officer
positions (including filling existing unfunded vacancies) or for rehired officers who have
been laid off, or are scheduled to be laid off on a specific future date, as a result of local
budget cuts, and
',WHEREAS, there is no local match requirement or cap on the amount of funding
that can be requested per officer position, but CHP grant will be based on your
agency's current entry-level salary and benefits packages, and _
- WHEREAS, any additional, costs for higher than entry -level salaries and fringe
benefits will be the responsibility of the grantee agency and requests are capped at no
more than 5% of the agency's actual sworn force strength reported in their application,
up to a maximum of 50 Officers`, and
WHEREAS, at the conclusion of federal funding, grantees must retain all sworn
officer positions awarded under the CHP grant for a minimum of one year (12 months),
which is estimated to be September 2015, and
WHEREAS, the retained grant funded position(s) should be added to the
grantee's law enforcement budget with state and /or local funds, over and above the
number of locally- funded positions that would have existedrin the absence of The grant;
- and ,
.
WHEREAS, the Administration proposes applying for this grant to fund (5) five ,
_ positions over three years and these 'positions will be maintained in a separate grant-
_ funded account; and ,
' WHEREAS, funding in the approximate amount of $1,500,000 over three years
will be requested for salaries and benefits, and
' , , WHEREAS, this program supports the „key intended outcomes increase visibility
- of police and maintain crime rates at or below national trends ,
WHEREAS, approval to submit an application to the US Department of Justice,
Office of Community Oriented Policing Services (COPS), Cops Hiring Program is
' requested for funding in the approximate amount. of $1,500,000 for the hiring of
additional, career "Law Enforcement Officers and in the event that the COPS grant is
- - - awarded, that the City Manager obtain City Commission approval prior to accepting the - -
grant award
' ' NOW THEREFORE, BE IT DULY RESOLVED- THAT THE MAYOR AND CITY
- COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City `
Manager or his designee to submit the following grant applications to: 1) Office of the
Attorney General for funding from the Victims Of Crime Program In the approximate
' - . amount of $60,000; '2) U S Department of Justice, Office of Juvenile Justice and
Delinquency Program for funding in the approximate amount of $300,000 over three
years, for the Mentoring. Youth with Disabilities Program, appropriating the above grants, .
and matching funds, as necessary, if approved and accepted by the City, and ,
' authorizing the execution- of all documents related to these applications, and,. 3)
authorizing the City Manager or his designee to submit an application to the US
Department of Justice, Office of Community Oriented. Policing Services (COPS), Cops
, - Hiring Program for funding in the approximate amount of $1,500,000 over three, years for
the hiring of additional career Law Enforcement Officers, in the event that the COPS
- grant is awarded, that the City Manager obtain City Commission approval prior to .
accepting the grant award ,
, A _
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PASSED and ADOPTED thi "FLU' ,� 11 , 201
1 7
AT s
f:.c.--.... ... ..... ... C) `` . 0 R� ORA ; - �:L.,. . % 1
lir Jonah Wolfson
' �, �+ , \ < r ) Vice -Mayor
'CITY CLERK ' 4 2 A PPROVi uAS — `O
_ }` ` F & LANGUAGE
• JMG/KGB/JMH _
T \2011 \5- 11 -1,1 \Grants Memo doc & F ECUTION
/ mow t . ey U, D ate
9
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept three (3) grants
Key Intended Outcome Supported:
1) Maintain crime rates at or below national trends, 2) enhance learning opportunities for youth and maintain
crime rates at or below national trends, 3) Increase visibility of Police and maintain crime rates at or below
national trends
Supporting Data:
2009 Community Survey 1) and 3) Business and resident respondents rated "Preventing Crime" as the
most important areas for the City of Miami Beach to address in an effort to improve public safety throughout
the City; 2) Nearly two- fifths of all residential respondents surveyed, 37 3 %, feel the "18 years of age and
under" demographic should benefit most from limited resources during tough economic times, safety across
the City (preventing crime, drugs, gangs) appeared as one of the most important areas affecting resident's
quality of life, the Department of Justice Mentoring Program aims at encouraging youth to stay in school and
out of the juvenile justice system
Issue:
Shall the City support the following funding requests and execute the related agreements?
Item Summary/Recommendation:
The Administration requests approval to submit the following grant applications 1) Office of the Attorney
General for funding from the Victims of Crime Act program In the approximate amount of $60,000, 2) U S
Department of Justice, Office of Juvenile Justice and Delinquency Program for funding in the approximate
amount of $300,000 over three years for the Mentoring Youth with Disabilities Program, and, 3) US
Department of Justice, Office of Community Oriented Policing Services (COPS), Cops Hiring Program for
funding in the approximate amount of $1,500,000 over three years for the hiring of additional career Law
Enforcement Officers, appropriating the above grants and matching funds, as necessary, if approved and
accepted by the City, and authorizing the execution of all documents related to these applications
Advisory Board Recommendation: N/A
Financial Information:
Source # Grant Name /Project Approximate Match Amount /Source
of 'Grant ,
funds Amount
m..r, 1 Victims of Crime Act (VOCA)/ $60,000 Required grant match is approx.
Police Domestic Violence Unit $15,000/ However, the City will
contribute approximately
$41,104 to this grant to cover
the remaining portion of the
salary Source Police
Confiscations, Law Enforcement
Trust Fund (to be appropriated)
2 US Department of $300,000 N/A — No match required
Justice /Mentoring Youth with over 3 years
Disabilities
3 US Department of $1,500,000 N/A — No match required
Justice /COPS Hiring Program over 3 years At the conclusion of federal
funding, these positions must be
maintained for a minimum of
one year (12 months), which is
estimated to be September 30,
2015
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign -Offs:
Departm-nt 13 Assistant City Manager City Manager _
MIAMIBEACH A END ITEM c2A
\z„, DATE S---//—//
® MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www miamibeachfl gov
COMMISSION MEMORANDUM
TO Mayor Matti Herrera Bower and Members of the Cit Commission
FROM. Jorge M Gonzalez, City Manager
DATE _ May 11, 2011
SUBJECT A RESOLUTION OF THE MAYOR A :; CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1)
OFFICE OF THE ATTORNEY GENERAL FOR FUNDING FROM THE VICTIMS
OF CRIME ACT PROGRAM IN THE APPROXIMATE AMOUNT OF $60,000; 2)
U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUVENILE JUSTICE AND
DELINQUENCY PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT
OF $300,000 OVER THREE YEARS, FOR' THE MENTORING YOUTH WITH
DISABILITIES PROGRAM; AND, 3) US DEPARTMENT OF JUSTICE, OFFICE
OF COMMUNITY ORIENTED POLICING SERVICES (COPS), COPS HIRING
:PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $1,500,000.
OVER THREE YEARS FOR THE HIRING OF ADDITIONAL 'CAREER LAW
ENFORCEMENT OFFICERS; APPROPRIATING THE ABOVE GRANTS, AND
' MATCHING FUNDS, AS NECESSARY, IF APPROVED AND ACCEPTED BY
THE CITY, AND AUTHORIZING THE EXECUTION OF ALL. DOCUMENTS
RELATED TO THESE APPLICATIONS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
ANALYSIS
1. Approval to submit a Victims of Crime Act (VOCA) Application for funding in the
approximate amount of $60,000 for the City's Domestic Violence Program
The Administration plans to apply for funding for the Police Department's Domestic Violence
Program Funds for this. grant are available from the Office of the Attorney General (OAG)
Victims of Crime Act program
This grant will partially cover the salary of one Victim's Advocate position in the Police
Department's Domestic Violence Unit (approximately 59% of the Victim's Advocate salary
and benefits) The Police Department will provide the remaining balance of the salary from
the Confiscation, Law Enforcement Trust Fund This will also exceed the required 25%
match required by the funding agency
This project supports the following key intended outcomes. maintain crime rates at or below
national trends
Commission Memorandum
Page 2
2 Approval to submit an application to the U.S Department of Justice, Office of
Juvenile Justice and Delinquency Program for funding in the approximate amount of
$300,000 over three years from the Mentorinq Youth With Disabilities Program,
The U S Department of Justice, Office of Justice Programs, Office of Juvenile Justice and
Delinquency Prevention has funding available for community mentoring partnerships that
target youth with disability - related challenges that heighten their risk for delinquency This
initiative builds upon the foundation of evidence -based practices for effective mentoring and
encourages communities to implement and enhance mentoring programs for youth with
disabilities Youth with disabilities are more likely than their non - disabled peers to drop out or
to be "pushed out" of school and are less likely to attend or finish college The program also
aims to encourage youth to stay out of the juvenile justice system
The Administration intends to apply for funding in the amount of $100,000 per year, for three
years for this program, the total application will be for $300,000 over three years The
program will match at -risk sixth, seventh and eighth graders in the City of Miami Beach who
have been diagnosed with a specific learning disability with adult mentors The program
utilizes research - proven strategies from the Elements of Effective Practice to prevent these
youth from involvement with the juvenile justice system The City plans to partner with Barry
University and the Institute for Child & Family Health Funding will be requested for training,
materials and a program coordinator
This grant does not require matching funds This project supports the key intended
outcomes enhance learning opportunities for youth and maintain crime rates at or below
national trends
3 Approval to submit an application to the US Department of Justice, Office of
Community Oriented Policing Services (COPS), Cops Hiring Program for funding in
the approximate amount of $1,500,000 over three years for the hiring of additional
career Law Enforcement Officers
The US Department of Justice, Office of Community Oriented Policing Services (COPS)
Program, COPS Hiring Program (CHP) provides funding for the hiring and rehiring of
additional_ career law enforcement officers CHP provides funding directly to law
enforcement agencies having primary law enforcement authority to impact their community
policing capacity and problem solving efforts
The grant provides 100 percent funding for approved entry-level salaries and benefits for 3
years (36 months) for newly- hired, full -time sworn officer positions (including filling existing
unfunded vacancies) or for rehired officers who have been laid off, or are scheduled to be
laid off a specific future date, as a result of local budget cuts
There is no local match requirement or cap on the amount of funding that can be requested
per officer position, but CHP grant funding will be based on your agency's current entry-level
salary and benefits packages Any additional costs for higher than entry-level salaries and
fringe benefits will be the responsibility of the grantee agency Requests are capped at no
more than 5% of the agency's actual sworn force strength reported in their application, up to
a maximum of 50 officers
Commission Memorandum
Page 3
At the conclusion of federal funding, grantees must retain all sworn officer positions awarded
under the CHP grant for a minimum of one year (12 months), estimated to be September 30,
2015) The retained CHP- funded position(s) should be added to the grantee's law
enforcement budget with state and /or local funds, over and above the number of locally -
funded positions that would have existed in the absence of the 'grant. These positions will
be maintained in a separate grant- funded account.
The Administration proposes applying for this grant to fund five (5) positions Funding in the
approximate amount of $1,500,000 over three years will be requested for salaries and
benefits This program supports the key intended outcomes increase visibility of police and
maintain crime rates at or below national trends
CONCLUSION
In conclusion, the Administration requests approval to submit the following grant applications
to 1) Office of the Attorney General for funding from the Victims Of Crime Act Program In
the approximate amount of $60,000, 2) U S Department of Justice, Office of Juvenile
Justice and Delinquency Program for funding in the approximate amount of $300,000 over
three years, for the Mentoring Youth with Disabilities Program, and, 3) US Department of
Justice, Office of Community Oriented Policing Services (COPS), Cops Hiring Program for
funding in the approximate amount of $1,500,000 over three years for the hiring of additional
career Law Enforcement Officers, appropriating the above grants and matching funds, as
necessary, if approved and accepted by the City, and authorizing the execution of all
documents related to these applications
JMG /KGB /JMH
T\AGENDA \2011 \5 -11 -11 \Grants Memo.doc