2011-27670 Reso RESOLUTION NO. 2011 -27670
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE JOINT PARTICIPATION
AGREEMENT (JPA) BE — WEEN THE CITY AND THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT), DATED OCTOBER 31, 2007, FOR THE MILLING
AND RESURFACING IMPROVEMENTS ALONG INDIAN CREEK DRIVE (SR A1A)
BETWEEN 26 AND 41 STREETS; SAID AMENDMENT EXTENDING THE
CONTRACT FOR AN ADDITIONAL THREE (3) MONTHS, THROUGH
SEPTEMBER 30, 2011; EXTENDING THE FINAL INVOICE SUBMITTAL DATE TO
JANUARY 28, 2012; AND UTILIZING THE U.S. DEPARTMENT OF HOMELAND
SECURITY'S E- VERIFY SYSTEM TO CONFIRM EMPLOYMENT ELIGIBILITY OF
ALL PERSONS EMPLOYED BY THE CITY DURING THE TERM OF THE JPA.
WHEREAS, Indian Creek Drive (SR A1A) is a Federal Classified Principal Urban Arterial
which falls under the jurisdiction of the Florida Department of Transportation (FDOT); and
WHEREAS, the City needs to construct water and sewer improvements in Indian Creek
Drive; and
WHEREAS, FDOT needs to rehabilitate the pavement in Indian Creek Drive; and
WHEREAS, the City and FDOT negotiated a Joint Participation Agreement (JPA) in order to
construct these improvements simultaneously; and
WHEREAS, the City agreed to manage the construction of the project and FDOT agreed to
contribute $1,501,000 for project costs; and
WHEREAS, on October 17, 2007, the City Commission adopted Resolution No 2007 - 26694,
which approved the JPA; and
WHEREAS, the City needs an additional three (3) months, until September 30, 2011, to
complete the project; and
WHEREAS, FDOT is requiring the City to utilize the U.S. Homeland Security's E- Verify
system to confirm the employment eligibility of all persons employed by the City during the term of
the JPA to perform employment duties within Florida; and
WHEREAS, the attached Amendment No. 4 amends the JPA to provide the additional time
needed to complete the project and requires the City to use the E- Verify system.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the Mayor and C ty Clerk to execute the attached Amendment No Four to the Joint
Participation Agreement (JPA; by and between the City and the Florida Department of
Transportation (FDOT), dated October 31 2007, for the Milling and Resurfacing Improvements
along Indian Creek Drive (SR A1A) between T" • 41 Streets.
PASSED AND ADOPTE 3 thi • . o r J , 1 at 1 .
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving Amendment Four to the Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT for the milling and resurfacing improvements along Indian Creek
Drive (SR A1A) between 26 and 41 Streets
Key Intended Outcome Supported:
Improve or maintain traffic flow.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Customer Satisfaction
Survey, 18.6% of respondents saic less traffic congestion is one of the two or three things that would
made Miami Beach a better place tc live, work, play or visit.
Issue:
The Administration recommends tat the City Commission adopt this resolution to provide an additional
three months to complete the project and utilize the U.S. Department of Homeland Security's E- Verify
system to confirm employment elig bility.
Item Summary /Recommendation:
Indian Creek Drive (SR A1A) is a Federal Classified Principal Urban Arterial which falls under the
jurisdiction of Florida Department of Transportation (FDOT). FDOT has a project to rehabilitate the
roadway. At the same time, the City needed to upgrade the water and sewer mains beneath the roadway.
The City and FDOT decided that it was mutually beneficial to enter into a Joint Participation Agreement
(JPA) so that both projects would ke constructed and completed simultaneously
The City and FDOT previously hare approved Amendments 1 and 2 to the scope of services for the
application of a high friction surface treatment to the curve at Indian Creek Dr / 26t Street and to extend
the contract term to January 31, 2)11, respectively, under resolution No 2010 -27319 on February 3 of
2010. On January 19, 2011, under resolution No 2011 - 27581, the City approved Amendment 3 to extend
the contract term to June 30, 2011 to provide time to complete the construction process due to the
unforeseen need to abandon an existing water main and transfer its services and fire lines to the new
water main.
Amendment 4 extends the complet on time of the contract by another three months due to the issues with
clearing the new water main for service. Colloids were observed during flushing of the new water main,
and their source needed to be determined before the main could be placed into service. As a result, the
contractor was unable to re- surface the road. FDOT is also requiring the City to utilize the U.S. Department
of Homeland Security's E- Verify system to confirm the employment eligibility of all persons employed by
the City during the term of this Agreement to perform employment duties within Florida and all persons,
including subcontractors, assigned by the City to perform work pursuant to this Agreement with the FDOT
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $
2
OBPI Total
Financial Impact Summary: NA
City Clerk's Office Legislative Tracking:
Richard Saltrick, Acting City Engineer, ext.6565
Sign -Offs:
Department Director Assistant " anager City Manager
FHB � DRB JMG
T:\AGENDA\2011 \6 -01- 1 Creek JPA amendment#4 Summary.doc
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City of Miami Beach, 1700 Convention Certer Drive, Miami Beach, Florida 33139, www.miamibeachfl gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 1, 2011
SUBJECT: A RESOLUTION OF T E MAYOR A - CITY COMMISSION OF THE CITY
OF MIAMI BEACH, LORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY C ERK TO EXECUTE AMENDMENT NO. 4 TO THE
JOINT PARTICIPATIO AGREEMENT (JPA) BETWEEN THE CITY AND
THE FLORIDA DEPA TMENT OF TRANSPORTATION (FDOT), DATED
OCTOBER 31, 200 , FOR THE MILLING AND RESURFACING
IMPROVEMENTS ALO G INDIAN CREEK DRIVE (SR A1A) BETWEEN 26
AND 41 STREETS; SAI AMENDMENT EXTENDING THE CONTRACT FOR
AN ADDITIONAL THR E (3) MONTHS, THROUGH SEPTEMBER 30, 2011;
EXTENDING THE FIN L INVOICE SUBMITTAL DATE TO JANUARY 28,
2012; AND UTILIZI G THE U.S. DEPARTMENT OF HOMELAND
SECURITY'S E -VERI Y SYSTEM TO CONFIRM EMPLOYMENT
ELIGIBILITY OF ALL ERSONS EMPLOYED BY THE CITY DURING THE
TERM OF THE JPA.
ADMINISTRATION RECOMMEN ATION
The Administration recommends at the City Commission adopt this resolution to provide an
additional three months to comp) a the project and utilize the U.S. Department of Homeland
Security's E- Verify system to con rm employment eligibility.
ANALYSIS
Indian Creek Drive (SR A1A) is Federal Classified Principal Urban Arterial which falls under
the jurisdiction of Florida Depa ment of Transportation (FDOT). FDOT had a project to
rehabilitate the roadway. At the •.ame time, the City needed to upgrade the water and sewer
mains beneath the roadway. The ity and FDOT decided that it was mutually beneficial to enter
into a Joint Participation Agree ent (JPA) so that both projects would be constructed and
completed simultaneously (Attac ment A). This collaborative effort between the City and FDOT
includes three components: upg ading the water supply system along SR A1A in order to
maintain adequate pressures an. flows, upgrading the sanitary sewer system to meet the level
of service requirements as dictat:d in the City's Comprehensive Plan and constructing roadway
enhancements pursuant to FD•T's milling and resurfacing plans. Once the project is
completed, FDOT would own and maintain the above ground improvements.
The City and FDOT previously ha e approved Amendments 1 and 2 to the scope of services for
the application of a high friction -urface treatment to the curve at Indian Creek Dr / 26 Street
and to extend the contract term o January 31, 2011, respectively, under resolution No 2010-
27319 on February 3 of 2010. 0 January 19, 2011, under resolution No 2011- 27581, the City
approved Amendment 3 to exte d the contract term to June 30, 2011 to provide the City an
additional five months to compl: to the construction process due to an unforeseen need to
City Commission- JPA extension with FDOT for Indian Creek Drive
June 1, 2011
Page 2 of 2
abandon an existing water main and transfer its services and fire lines to the new water main.
Amendment 4 extends the completion time of the contract by another three months due to the
issues with clearing the new wa.er main for service. Colloids were observed during flushing of
the new water main, and their source needed to be determined before the main could be placed
into service. As a result, the contactor was unable to re- surface the road.
As part of this amendment, FDOT is also requiring the City to utilize the U.S. Department of
Homeland Security's E- Verify system to confirm the employment eligibility of all persons
employed by the City during the term of this Agreement to perform employment duties within
Florida and all persons, including subcontractors, assigned by the City to perform work pursuant
to this Agreement with the FDOT (Attachment B).
Except as hereby modified, amended, or changed, all of the terms and conditions of said
original agreement and any amendments thereto will remain in full force and effect.
CONCLUSION
The Administration recommends that the City Commission adopt this resolution to provide an
additional three months to comp ete the project and to utilize the U.S. Department of Homeland
Security's E- Verify system to corfirm employment eligibility.
Attachments:
A. Joint Participation Agreement
B. Amendment Four to Joint Participation Agreement
DRB /FHB /HDC /44
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