2011-27674 Reso R SOLUTION NO. 2011 - 27674
A RESOLUTION OF TH : MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO XECUTE A JOINT PARTICIPATION AGREEMENT
WITH MIAMI -DADE C • NTY FOR ROAD IMPACT FEE FUNDS IN THE
AMOUNT OF $3,011,000 FOR THE WEST AVENUE BRIDGE PROJECT, OF
WHICH $1,635,000 WILL BE USED FOR LAND ACQUISITION AND
$1,376,000 WILL BE U `ED FOR CONSTRUCTION COSTS; AND FURTHER
APPROVING AND A THORIZING RE- APPROPRIATING $18,211 OF
PEOPLE'S TRANSPOR TION PLAN FUNDING FOR LAND ACQUISITION.
WHEREAS, the West A enue Bridge Project (Project) proposes to construct a new
bridge over the Collins Canal at est Avenue in order to help alleviate traffic congestion along
Alton Road and along 17 Stre-' ; improve transit, bicycle, and pedestrian mobility and safety;
provide a more direct connectio to the Sunset Neighborhoods; and reduce the potential for
safety conflicts at the intersection. of Dade Boulevard and Bay Road; and
WHEREAS, the Project is partially federally funded, which triggered the need for
complying with the National Env ronmental Policy Act (NEPA) and the completion of a Project
Development and Environment ( "D &E) Study; and
WHEREAS, at the Nove ber 17, 2010, the City Commission approved Resolution No.
2010 - 27548, authorizing the Ad inistration to enter into negotiations with Gannett Fleming; as
the top ranked firm pursuant to Request for Proposal No. 48- 09/10, for Qualifications for the
Project Development and Enviro ment Study (PD & E) for the West Avenue Bridge Project RFQ
#48- 09/10; and
WHEREAS, City staff co •ucted an extensive negotiation process with Gannett Fleming
and, based on the negotiated m.n-hours and hourly rates, the final cost for the PD &E Study is
$697,989 (which is less than the ;.719,921 available in federal funding for this phase); and
WHEREAS, the City ha- also secured Miami -Dade County (County) District 8 Road
Impact Fee (RIF) funds, in the a ount of $3,011,000, for the Project; and
WHEREAS, total cost •r the land acquisition is $1,635,000. Currently, there is
$1,616,789 appropriated for Ian. acquisition from Pay -As- You -Go Funds and the People's
Transportation Plan (PTP); and
WHEREAS, $18,211 nee.s to be re- appropriated from the Right of Way Improvement
Capital Project for land acquisitio ; and
WHEREAS, in order to r: ceive the RIF funds, the City is required to enter into a Joint
Participation Agreement (JPA) wi h the County; and
WHEREAS, provided th City executes the JPA, it will be taken to the County
Infrastructural Land -use Committ-e, the Small Business Development Review Committee, and
then the Board of County Commi- sinners for final execution; and
WHEREAS, all costs will .e reimbursed by County RIF Funds upon the issuance of the
Notice to Proceed for the constru i tion of the bridge.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEAC -I, FLORIDA, that the Mayor and City Commission approve
and authorize the Mayor and City Clerk to execute a Joint Participation Agreement with
Miami -Dade County for Road Impact Fee (RIF) Funds, in the amount of $3,011,000, for the
West Avenue Bridge Project, of which $1,635,000 will be used for land acquisition, and
$1,376,000 will be used for construction costs; and further approving and authorizing re-
appropriating $18,211 of People's Transportation Plan funding for land acquisition.
PASSED AND ADOPTED this ist day ofJGhe.2011.
ATTEST:
ro 6 a ettACLA 1111/. • J.
CITY CLERK AY* R
"---,\N r..... �' 1 11 1/
T. \AGENDA \2011 \6 -01 -11 \West Ave Brice - e PDe - ; ' - .t doc:
, ORATED
J T
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
51 L5 u
ity tto - � ID ate
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution to Execute a Joint Participat on Agreement with Miami -Dade County for Road Impact Fee (RIF) Funds; and
to re- appropriate $18,211 of People's Transportation Plan funding for land acquisition.
Key Intended Outcome Supported:
Enhance mobility throughout the City
Supporting Data (Surveys, Environmental Scan, etc.):
Transportation remains one of the most significant areas to address from the 2009 Community Satisfaction Survey
results (often mentioned as a Key Quality of Life Issue). 24% of residents rated traffic flow as excellent or good, and
37% as poor.
Issue:
The Administration recommends approving the resolution to execute a Joint Participation Agreement with Miami -Dade
County for Road Impact Fee (RIF) funds: and to re- appropriate $18,211 of People's Transportation Plan funding for land
acquisition.
Item Summary /Recommendation:
The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue. In
2008, the City conducted a planning -level traffic analysis and feasibility study, which investigated all traffic movements
associated with this proposed bridge. The results of the study determined that the proposed bridge would help alleviate
traffic congestion along Alton Road and along 17 Street, and would improve transit, bicycle, and pedestrian mobility and
safety. The proposed bridge would provide a more direct connection to the Sunset Neighborhoods and reduce the
potential for safety conflicts at the intersections of Dade Boulevard and Bay Road.
The Project is partially federally funded, w hich triggered the need for complying with the National Environmental Policy
Act (NEPA) and the completion of a Project Development and Environment (PD &E) Study. At the April 13, 2011 City
Commission meeting, the Administration executed the Professional Services Agreement for the PD &E phase. The City
has secured Miami -Dade County (County) District 8 Road Impact Fee (RIF) funds in the amount of $3,011,000 for land
acquisition and construction. In order to , eceive the RIF funds, the City is required to enter into a Joint Participation
Agreement (JPA) with the County. Provided the City executes the JPA, it will be taken to the County Infrastructure! Land -
use Committee, the County Small Business Development Committee, and then the Board of County Commissioners for
final execution. The total cost for the land acquisition is $1,635,000. Currently, there is $1,616,789 appropriated for land
acquisition from Pay -As- You -Go Funds and the People's Transportation Plan (PTP). $18,211 needs to be re-
appropriated from the Right of Way ImprDvement Capital Project. All costs will be reimbursed by County RIF Funds
upon the issuance of the Notice to Proceed for the construction of the bridge.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION TO EXECUTE A JOINT
PARTICIPATION AGREEMENT WITH MIAMI -DADE COUNTY FOR ROAD IMPACT FEE (RIF) FUNDS; AND TO
RE- APPROPRIATE $18,211 FROM PTP FUNDS FOR LAND ACQUISITION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $18,211 187 - 2670- 069357
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Trac sing:
Rick Saltrick, Acting City Engineer, x.6565
Sign -Offs:
De.artment '' - -:r AssistantC'.,na•er Cit Mana.,y _
FH B jr-■ DRB JMG
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MIA M I BEACH AGENDA ITEM R
irr DATE �' /—►(
' MIAMI BEACH
City of Miami Beach, 1700 Convention Ce nter Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE. June 1, 2011 /
SUBJECT: A RESOLUTION OF THE MAYO D C TY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPR G AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH MIAMI -
DADE COUNTY FOR ROAD IMPACT FEE FUNDS IN THE AMOUNT OF $3,011,000
FOR THE WEST AVENUE BRIDGE PROJECT, OF WHICH $1,635,000 WILL BE
USED FOR LAND ACQUISITION AND $1,376,000 WILL BE USED FOR
CONSTRUCTION COSTS; AND FURTHER APPROVING AND AUTHORIZING RE-
APPROPRIATING $18,211 OF PEOPLE'S TRANSPORTATION PLAN FUNDING
FOR LAND ACQUISITION.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the resolution to execute a joint participation
agreement with Miami -Dade County for Road Impact Fee (RIF) funds; and to re- appropriate
$18,211 from PTP funds for land acquisition.
FUNDING
The total cost for the land acquisition is $1,635,000. Currently, there is $1,616,789 appropriated
for land acquisition from Pay -As- You -Go Funds and the People's Transportation Plan (PTP).
$18,211 needs to be re- appropriated from the Right of Way Improvement Capital Project. All
costs will be reimbursed by County RIF Funds upon the issuance of the Notice to Proceed for
the construction of the bridge.
BACKGROUND
The West Avenue Bridge Projecl (Project) proposes to construct a new bridge over the Collins
Canal at West Avenue. The proposed cross section of the bridge consists of two travel lanes, bi-
directional bike lanes, and a sidewalk on each side of the road.
In 2008, the City conducted planning -level traffic analysis and feasibility study, which
investigated all traffic movements associated with this proposed bridge. This traffic study
evaluated the most viable optiors for a fixed crossing and the potential costs associated with
the construction of a preferred alternative. The traffic analysis evaluated the impacts to the
surrounding neighborhood by rcuting some of the traffic from Alton Road, a major arterial
roadway, to West Avenue, an urban collector roadway.
The results of the study determined that the proposed bridge would help alleviate traffic
congestion along Alton Road and along 17 Street and would improve transit, bicycle, and
pedestrian mobility and safety. The proposed bridge would also provide a more direct
connection to the Sunset Neigh Dorhoods and reduce the potential for safety conflicts at the
intersections of Dade Boulevard and Bay Road.
Commission Memorandum -Joint Pa icipation Agreement for West Avenue Bridge
June 1, 2011
Page 2 of 4
The Project is partially federall funded, which triggered the need for complying with the
National Environmental Policy A. t (NEPA) and the completion of a Project Development and
Environment (PD &E) Study. T first step in the NEPA process is to complete the Florida
Department of Transportation (FDOT) Efficient Transportation Decision Making (ETDM) Screen
for the Project. In April 2009, the City and the FDOT initiated the ETDM Programming Screen
for the Project. This provided an •pportunity for various government agencies and the public to
provide early input on the potential environmental, social, and economic impacts of the
proposed bridge. It also provid - d guidance on the types of environmental and engineering
studies that will be required for th- Project and established the Class of Action Determination. In
October 2009, the Federal High ay Administration (FHWA) approved a Categorical Exclusion
Type II Class of Action Determin -tion.
The City will manage the next ph:ses of the project, which will be the PD &E Study and right -of-
way (ROW) acquisition. The City ill retain the services of a consultant that specializes in PD &E
Studies for new bridges throug the City's Request for Qualifications (RFQ) procurement
process. On August 17, 2010, ' FQ 48 -09/10 was issued to retain the services of a consultant
that specializes in PD &E Studies or new bridges.
At the November 17, 2010 City C.mmission meeting, the Administration was authorized to enter
into negotiations with the top -ra ked firm, Gannett Fleming. City staff conducted an extensive
negotiation process with Gannet Fleming and, based on the negotiated man -hours and hourly
rates, the final cost for the PD &E Study is $697,989, which is Tess than the $719,921 previously
appropriated in federal funding for this phase. At the April 13, 2011 City Commission meeting,
the Administration executed the • rofessional Services Agreement for the PD &E phase.
On July 14, 2010, the Mayor and City Commission approved the Purchase and Sale Agreement
and Development Agreement on First Reading and set the public hearing for the Second (and
final) Reading. On September 15 2010 the Mayor and City Commission approved the Purchase
and Sale Agreement and Devel.pment Agreement (on Second Reading). The land has to be
purchased by September 2011.
The first task in the PD &E Study s data collection for the study area. Once the data collection is
completed, the Consultant will co duct an alternatives analysis, where several alternative bridge
concepts will be developed. T e alternatives analysis will be comprised of the technical
engineering and environmental - nalyses identified during the ETDM Programming Screen. The
potential environmental, social, •ultural, and physical impacts associated with each alternative
will be assessed. The engineer ng analysis will include the development of conceptual plans
that show a typical cross se•tion and plan view of the alternatives overlaid on aerial
photographs. It will also include traffic analysis as well as geotechnical, drainage, and bridge
hydraulic reports. The environ ental analysis will include cultural resource, essential fish
habitat, and endangered speci biological assessments, as well as other environmental
evaluations and reports. Base. on the alternatives analysis and public input, an evaluation
matrix will be used to eliminate the least desirable alternatives and select a single- preferred
alternative that meets the purpos - and need of the project, along with the no -build alternative.
The community will be involved throughout the PD &E process through the implementation of a
Public Involvement Plan (PIP). "esidents, business owners, and other stakeholders will have
several opportunities to review project information and participate in the decision making
process. The public will be invite• to attend public meetings throughout the study to review and
comment on the alternative conceptual designs of the Project. At the end of the PD &E process,
a public hearing is held to provi• - an official public forum where all impacted stakeholders can
express their concerns, opinions, and comments regarding the Project.
Commission Memorandum -Joint Pa icipation Agreement for West Avenue Bridge
June 1, 2011
Page 3 of 4
After the comments from the p blic hearing have been addressed, the analyses conducted
throughout the PD &E process . nd all public input are compiled into a Project Development
Summary Report (PDSR). The PDSR is submitted to the Federal Highway Administration
(FHWA) for Location and Desig Concept Acceptance. Once this acceptance is received, the
study phase of the project wil be complete. The Scope of Services is included in the
Professional Services Agreemen which has been approved by Administration on April 13, 2011.
It is estimated that the entire PD: E process will be completed within eighteen (18) months. The
phases that follow the study .hase include the design and construction of the approved
conceptual improvements. The • roject schedule is summarized below.
Project "hase Estimated Completion Date
Purchase Easement September 2011
PD &E Phase July 2012
Advertise, Open Bids, Award Contract (Design) December 2012
Design Phase December 2013
Advertise, Open Bids, Award Contract (Construction) May 2014
Construction Phase August 2015
ANALYSIS
A preliminary estimated budget. ry opinion of the West Avenue Bridge Project, including the
PD &E Study, architectural /engi eering services, construction, and the costs associated with
land acquisition for the bridge RI W, is approximately $5,391,510.
Table 1. We • t Avenue Bridge Project Estimated Cost
tem Proposed
ROW Land Ac•uisition $1,635,000
Planning and Design Phase
PD &E $719,921
Engineering $561,352
Subtotal $1,281,293
Design Conting: ncy $158,068
Total Planning : nd Design Phase $1,439,361
Construction Phase
Construction $1,975,000
PE & CEI $133,846
Subtotal Const uction Phase $2,108,846
Contingency $208,303
Total Construc ion Phase $2,317,149
Grand Total $5,391,510
Commission Memorandum -Joint Participation Agreement for West Avenue Bridge
June 1, 2011
Page 4 of 4
West Avenue Bridge Project Funding Source
Item Funding Source Amount
ROW Land Acquisition County RIF Funds $1,635,000
*Note: The ROW Land Acquisition will be reimbursed from the County RIF Funds
Planning and Design Phase
PD &E FHPP Funds $719,921
Engineering FHPP Funds $561,352
Subtotal FHPP Funds $1,281,293
Design Contingency City PTP Funds $158,068
Total Planning and Design Phase $1,439,361
Construction Phase
Construction County RIF Funds $1,376,000
City PTP Funds $602,559
PE & CEI City PTP Funds $133,846
Subtotal Construction Phase $2,108,846
Contingency City PTP Funds $208,303
Total Construction Phase $2,317,149
Grand Total $5,391,510
The City has received a total of $1,281,293 in FHPP funding for planning and design. The City
has also allocated People's Trarsportation Plan (PTP) funds in the amount of $747,720. The
City has secured Miami -Dade County (County) District 8 Road Impact Fee (RIF) funds in the
amount of $3,011,000 for the Project, leaving an unfunded balance of $193,429, which can be
paid for with future year PTP or Concurrency funds.
In order to receive the RIF funds, the City is required to enter into a Joint Participation
Agreement (JPA) with the County (Attachment A). Provided the City executes the JPA, it will be
taken to the County Infrastructural Land -use Committee on July 13, 2011 and then to the Board
of County Commissioners for final execution on August 2, 2011. Also, pursuant to Section 6 of
the JPA, the City must comply with applicable County regulations administered by the County
Department of Small Business Development (SBD). The Project will also be presented at the
County SBD Review Committee, and the date of this presentation has yet to be determined.
CONCLUSION
The Administration recommends approving the resolution to execute a joint participation
agreement with Miami -Dade County for Road Impact Fee (RIF) funds; and to re- appropriate
$18,211 from PTP funds for land acquisition.
Attachments:
A. Joint Participation Agreement
JMG/DRB/FHB/HDC/RWAP
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