2011-27668 Reso RESOLUTION NO. 2011 -27668
A RESOLUTION OF THE MAYOR AND CITY COMMISSI • N
OF THE CITY OF MIAMI BEACH, FLORI •A,
RETROACTIVELY APPROVING AND AUTHORIZING T E
MAYOR AND CITY CLERK TO EXECUTE AN AGREEME T
WITH ePARK SYSTEMS, INC., THE SOLE SOUR E
DISTRIBUTOR OF THE IN- VEHICLE PARKING METE S
(IVPMs) or IPARK DEVICES, FOR THE PURCHASE • F
IVPMs AND PREPAID PARKING RELOADS, IN AN AMOU T
NOT TO EXCEED $200,000 ANNUALLY (OF WHICH T E
ACTUAL COST TO THE CITY IS LESS THAN $25,000, WI H
THE REMAINING BALANCE REIMBURSED TO THE CI ).
WHEREAS, the in- vehicle parking meter (IVPM) is a lightweight, redit card ized
personal parking meter that can be used for the payment of parking f =es in areas with
existing parking meters or pay and display machines; and
WHEREAS, on September 9, 2008, the City entered into an agreement with ePark
Systems, Inc. for the purchase of IVPM's, or the iPark device, and prepaid parking reloads,
in an amount not to exceed $25,000; and
WHEREAS, on September 17, 2008, pursuant to Ordinance No 2008 -3616, the
Mayor and Commission approved an amendment to the City's Parking Rate Ordinance
which adjusted several rates, including parking meter rates, in the Sout Beach Pa -king
Zone from $1.00 per hour, to $1.25 per hour; and
WHEREAS, the implementation of the new parking meter rate as conditioned
upon the implementation of an in -car meter program, which would allow residents to
receive a 20% discount for metered parking in this Zone; therefore, inst: ad of the rate at
the time of $1.25 per hour, residents could continue to pay the $1.00 p .r hour rate; and
WHEREAS, on January 28, 2009, pursuant to Resolution No. 200 !-26983, the City
Commission approved the sole source purchase of IVPM's and prepaid p: rking reloads, in
an amount not to exceed $100,000, under the September 9, 2008 agre: ment; and
WHEREAS, the September 9, 2008 agreement was for a term of two (2) years and
expired on September 8, 2010; and
WHEREAS, the Administration is requesting retroactive approval of a new
Agreement, with a commencement date of September 9, 2010; an initial term of twa (2)
years, and a two (2) year renewal options at the City's sole and absolute discretion; and
WHEREAS, the new agreement (like the prior agreement) allows for the introdu :tion
of the new iPark device (EOS), at a cost of $25, and will allow current users to upgrade
their device and receive a credit for the 1.0 device as follows:
,
• If the customer has reloaded the 1.0 device 5 or more times, ePark will give
them a $10 credit toward the purchase of the EOS;
• If a customer has reloaded the 1.0 device 3 to 4 times ePark will give them a $5
credit toward the purchase of the EOS;
• If a customer has reloaded the 1.0 device less than 2 times they will NOT
receive a credit toward the purchase of the EOS; and
WHEREAS, all other terms of the new agreement remain th- same, with the
exception of an increase in the cost of the $50 reload fee from $3.25, to 3.50 per reload,
and an increase in the convenience fee from 5% to 6 %; and
WHEREAS, all iPark expenses, including the units and their re oads, are pass -
through expenses to the customer, with the exception of the convenie ce fee (or client
fees) for the online and IVR transactions, which are borne by the Ci , and are under
$25,000.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MA OR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City
Commission hereby retroactively approve and authorize the Mayor and City Clerk to
execute an Agreement with ePark Systems, Inc., the sole source distribu or of the IVPM or
iPark, for the purchase of the IVPM devices and prepaid parking reloads, in an amount not
to exceed $200,000 annually (of which the actual cost to the City is less t an $25,000, with
the remaining balance reimbursed to the City).
PASSED and ADOPTED this lS/' day of JNne- , 2011
ei d
MAYOR
Matti Herrera Bo er
ATT ST:
,d7 fa,tzL
CITY CLERK
Robert Parcher
JMG/TH /SF /rar
T:\AGENDA\2011 \6- 01- 11 \ePark RESO REVISED 5 -31 -11 final doc
APPROVED S TO
FORM & LANGUAGE
& FnA EXEC TION
Apr- ' tome ' D
COMMISSION ITEM SUM v1ARY
Condensed Title:
A Resolution retroactively approving and authorizing the Mayor and City Clerk to execute an Agreement
with ePark Systems, Inc., the sole source distributor of the In Vehicle Parking Meter (IVPM) or iPark, in an
amount not to exceed $200,000, annually, (of which the actual cost to the City is less than $25,000, with
the remaining balance reimbursed to the City).
Key Intended Outcome Supported:
Improve processes through information technology.
Supporting Data (Surveys, Environmental Scan, etc.):
77% of residents rated availability of parking across Miami Beach as too little or mucI too little.
Issue:
I Shall the Mayor and City Commission approve the Resolution? I
Item Summary/Recommendation:
On September 9, 2008, the City entered into an agreement with ePark Systems, Inc. for the purchase of
IVPM's, or the iPark device, and prepaid parking reloads, in an amount not to exceed $25,000.
The September 9, 2008 agreement was for a term of two (2) years, and expired on September 8, 2010.
The Administration is requesting retroactive approval of a new Agreement, with a commencement date of
September 9, 2010, an initial term of two (2) years, and a two (2) year renewal option at the City's sole and
absolute discretion.
All iPark expenses, including the units and their reloads, are pass- through expenses to the customer, with
the exception of the convenience fee (or client fees) for the online and IVR transactions, which are borne
by the City and are under $25,000.
However, since the City is technically purchasing these items, although these are pass- through expenses,
a Purchase Order (PO) for the total amount paid to the vendor (whether reimbursed to the City or not)
must be issued and requires an approval of the Mayor and Commission.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 200,000.00 Parking Operations Fund 480
2
3
OBPI Total 200,000.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Saul Frances, Parking Department
Sign - Offs:
Department Director ' -sistant City Mer Ci y Manager
A im — 1
T.IAGENDAI201116- 01- 111ePark SUM.doc , /
IMF MIAMIBEA H AGEND ITEM C 7 G
DATE 6-/-//
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City mmission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 1, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF TH
CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY APPROVIN
AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
AGREEMENT WITH ePARK SYSTEMS, INC., THE SOLE SOURCE
DISTRIBUTOR OF THE IN- VEHICLE PARKING METERS (IVPMs) r
IPARK DEVICES, FOR THE PURCHASE OF IVPMs AND PREPAI
PARKING RELOADS, IN AN AMOUNT NOT TO EXCEED $200,010
ANNUALLY (OF WHICH THE ACTUAL COST TO THE CITY IS LE -S
THAN $25,000, WITH THE REMAINING BALANCE REIMBURSED T
THE CITY).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The in- vehicle parking meter (IVPM) is a lightweight, credit card s zed personal
parking meter that can be used for the payment of parking fees in areas with
existing parking meters or pay and display machines. This device allows the user to
initially purchase and subsequently reload a value of pre -paid parking time either Via
telephone or online with a credit card or at the City's Parking Depa ment.
On September 9, 2008, the City entered into an agreement with e"ark Systems,
Inc. for the purchase of IVPM's, or the iPark device, and prepaid par ng reloads, in
an amount not to exceed $25,000.
On September 17, 2008, pursuant to Ordinance No. 2008 -3616, t e Mayor and
Commission approved an amendment to the City's Parking Rate Oro inance which
adjusted several rates, including parking meter rates, in the South ::each Parking
Zone from $1.00 per hour, to $1.25 per hour. The implementation of the n:w
parking meter rate was conditioned upon the implementation of a in -car me1-r
June 1, 2011
Commission Memorandum — ePark Systems
Page 2 of 3
program, which would allow residents to receive a 20% discount for m -tered parkins
in this Zone; therefore, instead of the rate at the time of $1.25 per h•ur, residen s
could continue to pay the $1.00 per hour rate.
On January 28, 2009, pursuant to Resolution No. 2009 - 26983, the Cit Commissi• n
approved the sole source purchase of IVPM's and prepaid parking eloads, in .n
amount not to exceed $100,000, under the September 9, 2008 agre -ment.
ANALYSIS
Each iPark cost $20 and this cost is passed on to the user with no uo charge fro
the City. Reloads for prepaid parking are available in $25 and $50 alues.
The September 9, 2008 agreement was for a term of two (2) years, a d expired • n
September 8, 2010. The Administration is requesting retroactive app oval of a nz.
Agreement, with a commencement date of September 9, 2010; an ini ial term of o
(2) years, and a two (2) year renewal option, at the City's sole and absolu e
discretion.
Since its inception various upgrades have been made to the i "ark progra
including the ability to purchase prepaid parking via the web and over the phone is
an IVR system. Additionally, IVPMs are available at Publix supermar 'ets and sel ct
Walgreens.
The new agreement (like the prior agreement) allows for the introduc pion of the n w
iPark device (EOS), at a cost of $25, and will allow current users to upgrade th -it
device and receive a credit of the full amount paid for the 1.0 ($20.011) towards t e
purchase of the new device.
All other terms of the new agreement remain the same, with the e ception of .:n
increase in the cost of the $50 reload fee from $3.25, to $3.50 per - load, and .: n
increase in the convenience fee from 5% to 6 %.
Value Load Amount Transaction Fee Convenienc Fee 6%
$25.00 $2.00 $1.50
$50.00 $3.50 $3.00
All iPark expenses, including the units and their reloads, are pass -thr• ugh expens -s
to the customer, with the exception of the convenience fee (or clie t fees) for t e
online and IVR transactions, which are borne by the City and are u der $25,001.
However, since the City is technically purchasing these items, alth ugh these . re
pass- through expenses, a Purchase Order (PO) for the total amo nt paid to t e
vendor (whether reimbursed to the City or not) must be issued a d requires : n
approval of the Mayor and Commission.
June 1, 2011
Commission Memorandum — ePark Systems
Page 3 of 3
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of
Miami Beach, Florida, retroactively approve and authorize the Mayor and City Clerk
to execute an Agreement with ePark Systems, Inc., the sole source distributor of the
In- Vehicle Parking Meters (IVPMs) or iPark devices, for the purchase of IVPMs and
prepaid parking reloads, in an amount not to exceed $200,000 annually (of which
the actual cost to the city is less than $25,000, with the remaining balance
reimbursed to the city).
JMG /JGG /SF /rar
T\AGENDA\2011 \6 -01 -11 \ePark MEM doc
P1
SYSTEM'
3417 NW Bridge Road - Woodland, WA - 98674 -3003
360 - 841 -8439
Dear Mr. Saul Frances,
ePark Systems, Inc. is the sole designer, developer, manufacturer, and seller of the iPark Device.
Currently there are three versions of the device - the 1.0 device currently in use in the City of
Miami Beach, the 2.0 device available in other cities, and the soon to be introduced product
currently referred to as EOS. ePark Systems, Inc. is also the sole provider of all services related
to the iPark Device via our proprietary Parknet+ System.
Sincerely,
64 ).-e,4....n
Jesse W Ivers
CFO ePark Systems
eMail: jesse @eParkSystems.com
Phone: 760 - 271 -9755
www.eparksystems.com