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LTC 186-2011 Board and Committee Biannual Report Cla_ MIAMI BEACH OFFICE OF THE CITY MANAGER NO. LTC # 186 -2011 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: July, 21 2011 SUBJECT. Board and Committee Biannual Report Pursuant to City Code Section 2- 22(13) - "The Chairperson or his designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager." "Additionally, the Chairperson or his /her designee shall annually present an oral report to the commission and the City Manger." Attached for your perusal are the reports submitted to the City Clerk's Office. JMG \REP: mem C: Robert Parcher, City Clerk File c°7 c C cis "Q m N ; W m N F: \CLER \$ALL \MARIA -M \B & C \LTC B & C Bi- annual Reprot July 2011.doc The following committees did not submit a report: Beautification Committee Capital Improvements Projects Oversight Committee Convention Center Advisory Board Disability Access Committee Golf Advisory Committee BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 Affordable Housing Advisory Committee BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee (AHAC) CHAIRPERSON: Robert Saland CITY LIAISON: Richard Bowman NUMBER OF MEETINGS HELD SINCE January 2011: 0 ACTIVITY: No Meetings /No Activities Page 2of 3 FUTURE ACTIVITIES Page 3 of 3 ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Art in Public Places CHAIRPERSON: Rhonda Mitrani CITY LIAISON: Dennis Leyva NUMBER OF MEETINGS HELD SINCE January 2011: 6 ACTIVITY: Brian Tolle — Tempest, AiPP Project, Collins Park (fiberglass panels, bollards, signage) Tobias Rehberger — Lighthouse (working tile), South Pointe Park working with Artist in the selection process of a General Contractor for the project. Charles O. Perry — Untitled, Scott Rakow Youth Center new photographs after the restoration taken and web page updated. Reviewing and amending AiPP Ordinance, Guidelines, Master Plan, Temporary Art Projects Guidelines Donation of sculpture by Levine Family Presentations to schools Art in Public Places program FUTURE ACTIVITIES: Flamingo Park — Discussion Call to Artists Pier South Pointe Park — Discussion Call to Artists Soundscape Park — Discussion Call to Artists Botanical Garden — Discussion Call to Artists Lummus Park Serpentine Walkway — Discussion Call to Artists Reviewing and Amending AiPP Ordinance Reviewing and Amending AiPP Guidelines Reviewing and Amending AiPP Master Plan Reviewing and Amending AiPP Guidelines Temporary Art Projects Cataloging Art in Public Places 2 Dimensional Works at City buildings Conservation treatment Lichtenstein "Mermaid" Pool Conservation treatment Connie Lloveras "Circle" Collaboration MB Culture Website Website Updates Installation Tobias Rehberger "Lighthouse" (working title) South Pointe Park Installation Kevin Arrow "Beatles Mandala" Bandshell Park ACCOMPLISHMENTS: Our Town Grant in collaboration with Bass Museum ARTventure Collateral piece for all the schools in Miami Beach BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: _ ANTOINETTE STOHL Secretary to the Board DATE OF REPORT: - January through June 2011 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 7 7 2 3 2 Feb 4 6 2 3 1 Mar 18 6 2 1 3 Apr 1 7 4 2 1 May 6 CANCELLED DUE TO LACK OF QUORUM Jun 3 17 13 2 1 1 Totals: 43 23 5 7 8 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAN \$zba \BI - ANNUAL CITY CLERKS REPORTS \JAN - JUNE 2011 CITY CLERKS REPORT.doc BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: FLOOD PLAIN MANAGEMENT BOARD CHAIRPERSON: SHERRY ROBERTS CITY LIAISON: - ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - January through June 2011 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 3 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED WITHDRAWN Jan 7 Feb 4 Mar 18 1 1 Apr 1 1 1 May 6 Jun 3 2 1 1 Totals: 4 3 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F: \PLAN \$zba \BI - ANNUAL CITY CLERK'S REPORTS \JAN - JUNE 2011 CITY CLERKS REPORT.doc A BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Budget Advisory Committee CHAIRPERSON: Marc Gidney CITY LIAISON: Kathie Brooks NUMBER OF MEETINGS HELD SINCE Jan -June 2011 ACTIVITY: 1/11/11 Meeting Agenda: o Discussion of Fire & Police Contracts and Comparison of Fire and Police Salaries to Other Jurisdictions 2/8/11 Meeting Agenda: o Pension Reform Discussion o Fire Reorganization 2/15/11 Meeting Agenda: o Overview of Finance Department o Continue Pension Reform Discussion (deferred to 3/1/11) 3/1/11 Meeting Agenda: o Pension Reform Discussion (deferred to 3/22/11) o Fire Reorganization (continued from 2/8/11) 3/22/11 Meeting Agenda: o Pension Reform Discussion 4/26/11 Meeting Agenda: o Pension Plan Overview and Alternatives 5/3/11 Meeting Agenda: o Pension Plan Status 5/24/11 Meeting Agenda: o Committee Members Presentation - Police Dept o Preliminary General Fund High Level Projection for FY 2011/12 6/28/11 Meeting Agenda: o Update Preliminary FY 2011/12 Current Service Level Budget with June 1 Preliminary Values o Status of Operating Budget Reviews: • Capital Improvements Projects Office (CIP) • Property Management Page 2 of 3 FUTURE ACTIVITIES o Status of Operating Budget Reviews: • Parks and Recreation • Parking • Information Technology o Preliminary 5 -Year General Fund Projection o Department Detail Reviews /Department Presentations /Committee Member Opinions • Building • City Attorney (Department Overview /Pending Cases) • Code • Fire • Human Resources • IT • Parks & Recreation • Public Works o FY 2011/12 Budget Status Update • Review of July 1 Certified Property Values and Impact on FY 2011 /12 Projected Tax Revenues • Proposed Budget Update o Overview of Private Industry Pensions o Presentation of Potential Pension Plan Changes by City's Actuary o Pension Review Employee Perspectives • Bargaining Group Leaders • Employees • Industry Representatives o Potential Pension Recommendations o Impact of Potential Pension Recommendations by City's Actuary o Final Pension Recommendations i 4 Page 3 of 3 ACCOMPLISHMENTS: o Status report on Blue Ribbon Committee o Overview of Employee Givebacks through 9/30/12 • Financial Bargaining Agreements • Pension Update o Review of Proposed Work Plan o Finance Department Briefing • Department Overview • Overview of Outstanding and Planned Bond Issues • External Auditor Management Letter o Fire & Police • Breakdown of Fire /Police Contracts • Typical Salaries o Fire Reorganizational Impact • Structure relative to other municipalities • Leave Usage /Attendance o Pension Overview Presentation o Pension Plan Overview and Alternatives by City Pension Attorney /Actuary o Pension Plan Status by Pension Plan Administrators o Preliminary General Fund High Level Projection for FY 2011/12 o Review of June 1 Preliminary Property Values and Impact on FY 2011/12 Projected Property Tax Revenues Review and commented on the budget. Some of the departments reviewed were: • CIP • Police • Property Management (Internal Controls /Auditors Report) Motion: The BAC recommended adoption of the following Resolutions in agenda item R7D on the February 9, 2011 Commission Agenda: 1. A Resolution Adopting the First Amendment to the General Enterprise, Internal Service and Resort Tax Funds Budgets for Fiscal Year (FY) 2009/10 To Appropriate Prior Year Encumbrances And Amend Certain Budgets. 2. A Resolution Adopting The First Amendment to the General Fund Budget for Fiscal Year (FY) 2010/11 To Set Aside Additional Funds for 2011/12. Motion: The BAC voted on March 22, 2011 to adopt the Mayor's Mission statement to review the City's Pension Plans and develop recommendations for the Commission as they approach union negotiations in late 2012. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee for Quality Education CHAIRPERSON: Karen Rivo CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE January 2011: 5 MEETINGS ACTIVITY: January 2011: • Motioned to request the city to support a ban on smokeless candy flavored Tobacco products unregulated by FDA • Update provided by Officer Sanchez on programs offered in CMB related to bullying • Information provided about Safe Route to Schools program at Biscayne Elementary. • MB Parent Program upcoming workshops discussed February 2011: • Discussed virtual classes and impact on students • The new City Backyard ARTventure program was developed by CMB staff and presented. • Update provided on candy flavored tobacco issue • MDCPS provided legislative update on education budget • Update provided on traffic issues March 2011: • Update provided on traffic issues. • Update provided on IB authorization status of Beach schools • MDCPS provided virtual school presentation • Motion made to ask CMB to support availability of virtual classes in other languages; • Motion made to requests CMB to pursue support from local health care providers and partners to address health care access and needs of students. April 2011: • Motion made to request CMB to strongly encourage MDCPS to include Miami Beach Senior High in the next MSAP grant application due October 2011. • Provided with update on IB status - three more schools have received authorization : South Pointe Elementary, North Beach Elementary and Fienberg Fisher 6 -8 • Discussed health care needs in our schools and plans to speak with health advisory committee • Presentation given on how tickets are distributed to cultural events May 2011: • Motion made to support an effort to create smoke free zones on the beach and urge the CMB to support the creation of such zones. • Heard presentation about Harvest Food Drive program • Heard presentation about SMILE program • MDCPS provided information about bullying programs available to MDCPS and formation of partnership with MBPD through MB Parent Program to provide additional information tailored to MB students /parents • CMB provided update on traffic issues FUTURE ACTIVITIES Continue to work with PW to address traffic /safety issues Continue to pursue increased access to health care for students in our schools Continue to address key priorities of the Education Compact Continue to support MB Parent Program and Backyard ARTventure Program Continue to address IB program support from MDCPS to ensure beach school programs receive similar support as other IB Magnet programs in MDCPS Continue to discuss smoking issues Continue to discuss bullying programs ACCOMPLISHMENTS: School Traffic issues are being addressed as they are brought to the attention of the City and the County Resolution to ban sale of candy flavored tobacco passed by CMB after motion from committee IB authorization now has been received by four schools Priorities of Education Compact continue to be addressed Health Fairs are provided annually at multiple parks for easy access to parents /guardians Continue to offer through the MB Parent Academy in partnership with MDCPS various programs on educational and parenting issues /concerns and support the utilization of the City create Backyard ARTventure program to increase awareness of Art in Public Places BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee on the Homeless CHAIRPERSON: Lisa Ware CITY LIAISON: Katherine Martinez NUMBER OF MEETINGS HELD SINCE JANUARY 1, 2011: 6 ACTIVITY: Participated in Miami -Dade County Homeless Census on January 27, 2011. Joined Homeless Outreach staff in conducting outreach to businesses along Washington Avenue and Lincoln Road to inform them of services available to the homeless and what businesses should do if they have homeless concerns. Invited homeless service providers to committee meetings in order to learn about services available in the community. Discussed homeless issues affecting the community and provided Homeless Outreach staff with suggestions and recommendations. Monitored the progress of services provided by the Homeless Services Program. • Page 2of 3 FUTURE ACTIVITIES Continue to join homeless outreach staff on outreach and business outreach as well as the homeless census. Continue the effort to bring faith -based organizations together in order to reduce duplicated services provided to the homeless. Communicate with Commission regarding homeless issues and efforts made by the committee and the Homeless Services Program. Page 3 of 3 ACCOMPLISHMENTS: Were able to have two homeless service providers present at two different committee meetings. • BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Community Development Advisory Committee CHAIRPERSON: Harvey Burstein CITY LIAISON: Brian Gillis NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 4 ACTIVITY: Four meetings were held since January, 2011 to elect officers, review request for applications process, review applications and make funding recommendations. A Community Development Bus Tour was held on May 3, 2011. Page 2of 3 FUTURE ACTIVITIES The next meeting will be held in January, 2012. Page 3 of 3 ACCOMPLISHMENTS: Four meetings were held since January, 2011 to elect officers, review request for applications process, review applications and make funding recommendations. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 17 COMMUNITY RELATIONS BOARD / JULY 1, 2011 REPORT BOARD OR COMMITTEE NAME: COMMUNITY RELATIONS BOARD CHAIRPERSON: Brad Steven Fleet CITY LIAISON: Ms. Lynn Bernstein NUMBER OF MEETINGS HELD SINCE JANUARY 2011: Six (6) ACTIVITY & ACCOMPLISHMENTS: • Continuing development and linkage of the S.M.I.L.E. PASS IT ON PROGRAM, which is an acronym for Service, Manners, Ideals, Leadership, and Excellence, since a smile has the power to connect people with one another and is contagious. Program Presented at the City Commission meeting of November 17, 2010. Numerous actions, and steps taken since presentation. Involvement of school Students and presentations at schools have commenced, to foster community involvement. The mission statement of the program is to build awareness of the importance of civility and its positive effects on the community and the tourism industry, AND to encourage kindness, courtesy, and consideration to one another throughout the city. The program may serve as a prototype for potential roll -out to other cities. The program components include a website, cards, magnets, stickers, photos and stories featuring local citizens displaying acts of kindness and civility, to be shared on the website, MB magazine, MBTV, Miami Herald, etc. Summary of Program Attached. • Peace Pole Project. Landscape renovation update presented to the board by Laura Jamieson. Renovations commencing shortly at Botanical Gardens. The Peace Pole project was started by the World Peace Society dedicated to uniting people across the World through the universal saying "May Peace Prevail on Earth ". To date, more than 200,000 Peace Poles have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project and find an area for contemplation and meeting to engender a feeling of community, peace, and harmony. The Peace Pole will be permanently placed in the City of Miami Beach Botanical Garden. The Peace Pole, designed by Winsome Bolt from the Sunflower Society, has been made and is being temporarily stored at the Sunflower Society until installation. Unveiling ceremony upon completion of the renovation of the Botanical Gardens. Peace pole rendering and possible locations attached. • Presentation of Memorial Day 2011 presented by Police department and Max Sclar. Requested comparisons of crime statistic comparisons from various events. Board will participate appropriately on steps required by city and community to improve the weekend's future outlook, for residents and tourists. Event Crime Statistics attached. • Updated and Distributed CRB comment card, developed and printed as an aid in fostering harmony throughout the community. FUTURE ACTIVITIES • Continue to work on and expand S.M.I.L.E project both in subcommittee and CRB Board meetings including creating additional partnerships with other outside organizations and particularly with local Schools for their involvement. • Board will participate appropriately on steps required by city and community to improve the future outlook of Memorial Day Weekend, for residents and tourists. Many groups investigating. Results will be compiled and acted upon. • Continue to hear complaints /grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. • Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects. • Continue to follow up with all comments made and received both on our newly revised comment card and on -line. • Explore possible tie -ins with the "No Place for Hate Campaign" and Explore possible tie -ins with Miami -Dade County CRB project called "I Am My Brothers Keeper" in which clergy is mobilized when there is a desecration of a house of worship. Explore the possibility of MB Community Relations Board to host a meeting of all of the Community Relations Boards from the different municipalities so that everyone can come together and exchange ideas. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: uJ-� C� CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 6 ACTIVITY: Rent waiver approved for Academy of Hospitality & Tourism for $5,000. Rent waiver approved for Aids Walk Miami for $4,500. Rent waiver approved for UNIDAD for $15,000. Rent waiver approved for American Cancer Relay for Life for $6,500. Rent waiver approved for Safe Schools of South Florida for $2,000. Rent waiver approved for Ability Explosion for $4,500. FUTURE ACTIVITIES ADVISORY BOARD MIAMI BEACH CONVENTION CENTER 1901 CONVENTION CENTER DRIVE MIAMI BEACH,FL 33139 PROPOSED MEETING DATES 2011 @ 12 NOON S T W T 1 2 3 "aa ; 5 6 7 8 6 7 9 10 11 12 6 7 9 10 11 12 13 14 15 13 14 15 16 17 18 19 13 14 15 16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 21 22 23 24 25 26 27 28 29 27 28 27 28 29 30 31 S M T W T F S S M T W T F S S M T_ 1 2 1 2 4 5 6 7 3 4 6 7 8 9 8 9 10 11 12 13 14 5 6 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 24 25 26 27 28 29 30 29 30 31 26 27 28 S M T W T F S S M T W T F S S M T 1 2 1 2 3 4 5 6 3 4 5 6 8 9 7 8 q 10 11 12 13 4 5 10 11 12 13 14 15 16 14 15 16 1 7 18 19 20 11 12 13 17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 24 25 26 27 28 29 30 28 29 30 31 25 26 27 * Date 31 Change. Date Change. ttcliMT :� - S M T W T F S S M T 1 2 3 4 5 2 3 �`�� 5 6 7 8 6 7 8 9 10 11 12 4 5 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 23 24 25 26 27 28 29 27 28 29 30 25 26 27 30 31 ACCOMPLISHMENTS: The board received approval from the CMB Finance Committee to lower the Parking rate to $10 for social events. The CVB had a workshop to help everyone understand how the Bureau and Global work together to secure business. The MBCC held a special Advisory Board Meeting to discuss how to move the Expansion forward. BOARDS AND COMMITTEE BI -ANUAL REPORT FORM - PAGE 2 OF 3 BOARD OR COMMITTEE NAME: DESIGN REVIEW BOARD CHAIRPERSON: THOMAS DELUCA CITY LIAISON: _ RANDY CESAR, Boards Administrator DATE OF REPORT: January 2011 through June 2011 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 5 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAW1 Jan. 4 4 3 1 Feb. 1 3 1 1 1 Mar.1 C A N C E LL ED Apr.5 8 3 1 2 2 May 3 5 3 2 Jun.7 9 3 2 3 1 Totals 29 13 0 5 8 0 3 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F \PLAN\SALL \ CESAR \BTANNUAL2010 JANUARY- JUNE - TOTAL - -HP, ORB AND PB ONLY.DOC BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Jamie Dokovna CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 6 ACTIVITY: Reviewed for certification the work of more than 40 street artist vendors. Welcomed new members Judy Adler and Darin Feldman. Page 2of 3 FUTURE ACTIVITIES Continue monthly certification sessions for street artist vendor applicants. Page 3 of 3 ACCOMPLISHMENTS: . See "Activities" above BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: GLBT Committee CHAIRPERSON: Daniel Spring CITY LIAISON: Rebecca Wakefield NUMBER OF MEETINGS HELD SINCE JANUARY 1, 2011: 5 ACTIVITY: Beginning stages of developing in -state marketing campaign for LGBT visitors Coordination with Gay Chamber on visitor center opening and other events Coordination with highly successful Gay Pride weekend Beginning stages of development of community events like Out in the Park Discussion of taxi sensitivity training FUTURE ACTIVITIES Will create Facebook page for committee Continue developing marketing programs targeting LGBT community ACCOMPLISHMENTS: See above 4 BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Health Advisory Committee CHAIRPERSON: Kathryn Abate CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD JANUARY 2011 -JUNE 2011: 4 ACTIVITY: Presentations by participating members of the medical community and committee regarding the needs, services available to the community and the effects of the current economic issues. Since the first of the year, the Committee has agreed to meet quarterly at a minimum. Page 2of 3 FUTURE ACTIVITIES Continue with meetings to determine the best way to provide services to the public. • Page 3 of 3 ACCOMPLISHMENTS: The Committee had not met for many years. It appears that many of the current members are determined to develop this committee and provide a benefit to the community. BOARDS AND COMMITTEE BI-ANNUAL REPORT U R O T FORM - PAGE 1 OF 3 HEALTH FACILITIES AUTHORITY NO MEETING HAS BEEN HELD BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JANUARY 2011: ACTIVITY: f BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Hispanic Affairs Committee CHAIRPERSON: Francis Trullenque CITY LIAISON: Nannette Rodriguez NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 5 ACTIVITY: The Hispanic Affairs Committee continued the on -going efforts to promote goodwill and broadened communication between city government and Miami Beach Residents. The HAC attended community events such as the April, Eggstravaganza promoting new availability of city sponsored programs, prescription discounts, events as well as providing applications to promote citizen involvement in City of Miami Beach Boards and Committees. The committee also continues the on -going tradition of honoring outstanding citizen efforts that have served to help the community at large in various categories including: educator, business person, public safety provider, social service provider, artist, community activist, any Miami Beach Hispanic resident. Awards are given during Hispanic Heritage month at the annual Hispanic Heritage Day event hosted by the parks department. The HAC also placed a focus on education and the successful baccalaureate program implemented in Miami Beach Schools. The HAC distributed bilingual information packets to Miami Beach citizens within high density Hispanic areas where parents were not familiar with the program and how the City has raised the bar on educating our children. Page 2of 2 FUTURE ACTIVITIES The HAC will continue its work with city administrators to promote education, city government and improved communication with Hispanic residents. The committee also discussed additional opportunities to bring Hispanic Arts and Music to other parks and recreation events to promote goodwill and celebrate the diverse Latin culture existing in the City of Miami Beach. ACCOMPLISHMENTS: The committee successfully launched an educational campaign promoting parent involvement regarding the Baccalaureate programs implemented in Miami Beach Schools. The committee partnered with the Parks department to disseminate information to parents at after school centers at North Shore and The Scott Rakow Center. The committee will host several more events throughout 2011 to try and reach as many parents as possible. The committee is currently promoting write in nominations for outstanding achievements made by Hispanic Miami Beach residents. Honorees will be congratulated by City officials and awarded a certificate of recognition and gratitude for their efforts in promoting the greater good of Miami Beach residents. BOARDS AND COMMITTEE BI -ANUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HISTORIC PRESERVATION BOARD CHAIRPERSON: HERB SOSA CITY LIAISON: - RANDY CESAR, Boards Administrator DATE OF REPORT: January 2011 through June 2011 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA PRESENTATION/ DEFERRED/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED EVALS WITHDRAWN Jan. 11 13 9 2 1 1 Feb. 8 10 5 5 Mar, 8 9 6 1 2 Apr.12 15 7 2 4 2 May 10 11 2 1 4 4 Jun.14 16 5 3 7 1 Totals: 74 34 1 12 23 0 4 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F \PLAN\SALL \CESAR\B1 ANNUAL2011 JANUARY - JUNE - TOTAL - -HP, ORB AND PB ONLY DOC BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 Miami Beach Marine Authority BOARD OR COMMITTEE NAME: Miami Beach Marine Authority CHAIRPERSON: Captain Dan Kipnis CITY LIAISON: Jose Alberto NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 5 ACTIVITY: MONUMENT ISLAND PATROL STATUS UPDATE - NOATTACHMENT, DISCUSSION ONLY Jose Alberto, Code Compliance Division MOORING FIELD — DISCUSSION AND UPDATE Kevin Crowder, Economic Development & Intergovernmental Affairs STRENGTHENING STATE REGULATIONS REGARDING CHILDREN'S LIFEJACKETS Members of the Marine Authority DINGHY DOCKAGE IN SINGLE FAMILY RESIDENTIAL NEIGHBORHOODS Bunny Patchen, City of Miami Beach Resident NO WAKE ZONE AT THE VENETIAN CAUSEWAY TO SUNSET ISLAND #1 Antonio Maldonado, Marine Authority Member APPROVAL FOR NAME CHANGE ON OCCUPATIONAL LICENSE FOR SOUTH BEACH YACHT CLUB D/B /A PRIME TIME BOATS Barbara Avhad, South Beach Yacht Club D/B /A Prime Time Boats Page 2of 3 FUTURE ACTIVITIES Continued monitoring of mooring field pilot project application. Proposed updates to State of Florida Boating Safety Law Continued monitoring of Port of Miami Deep Dredge project Continued discussion on Fishing from the beach Permit and licensing application review as requested. ACCOMPLISHMENTS: To date we have continued to monitor and update ongoing projects involving the City of Miami Beach such as, the mooring field, Monument Island patrols and the Port of Miami deep dredging project. Monument Island now appears to be under control due to increased Police and Code presence. The Authority is also addressing citizens' concerns regarding transient dinghy docking at inappropriate sites around Miami Beach. The Authority has asked the Manager's office for recommendations in designating specific dinghy dockage areas. Additionally, the City has sent forward a bill to Tallahassee, sponsored by Senator Gwen Margolis regarding child's life jackets. The Authority will continue to champion this important issue. The Authority approved the request from Prime Time Boats to move forward with its name change. As always, the Authority remains ready to review and recommend marine related businesses seeking permits to operate on Miami Beach. Of which we have two pending in July. Page 3 of 3 COMMISSION NAME: Miami Beach Commission for Women CHAIRPERSONS: Rosa Figarola and Gert Arfa CITY LAISON: Wanda Ortiz NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 5 ACTIVITY: Our Committee has met monthly with the exception of January. Out missions statement is: The Miami Beach Commission for Women strives to assure that the women of the City of Miami Beach have full participation in the issues that have an impact on their lives. The Commission advises city officials of social, economic, and legal barriers that prevent women from obtaining meaningful roles in the family, the labor force, government and society as a whole working toward the elimination of those barriers. We have honored our mission by actively finding and participating in community based activities including sponsoring or do- sponsoring events. In every meeting we discuss the following topics: A) Women's Health B) Domestic Violence C) Leadership for Girls D) Legislative Issues E) Women Worth Knowing F) Pay Equity We hope to continue having similar activities involving these topics. ACCOMPLISHMENTS: WOMEN WORTH KNOWING: Commission members are actively seeking nominees which will be honored at the event. The date and location of the event for next year has not been established as of yet. HEALTH FORUM: The Commission organized a health forum for women in collaboration with Mt. Sinai Hospital on —May 26 which was attended by several members of the Miami Beach community. The event featured Drs. Santos, Gutman and Samuels who spoke about women's health issues. Committee member Elsa Orlandini was the master of ceremonies. WOMEN IN BUSINESS: Commission members continue to foster partnership with other business organizations for women in an effort to disseminate networking opportunities to women in business. LEADERSHIP FOR GIRLS: The Commission continues preparation for the annual function at Miami Beach high school featuring women leaders. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Ileana Bravo CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 6 ACTIVITY: Cultural Grants Programs: Reviewed 47 applications and convened grants panels for Anchors, Junior Anchors, Cultural Presenters, Cultural Heritage and Artistic Disciplines programs, recommending a total of $600,000 in grant funds for 43 applicants in those programs for FY 2011/12. Selected panelists for joint CAC / VCA Cultural Tourism Grants and pledged a contribution of $30,000 to the program. Launched redesign of mbculture website and accompanying advertising campaign. Managed Community Benefit Fund Rental Fee Waiver program for the Fillmore Miami Beach; approved 2011 dates for Cuban Classical Ballet of Miami, American Black Film Festival, Miami -Dade County public Schools, and the International Hispanic Ballet Festival. Approved CAC budget for FY 2011/12. Signed contract with WESTAF to develop and implement on -line grants application process. Monitored contracts with Arts for Learning /Miami Bass Museum of Art to continue in- school and after - school arts programs for Miami Beach students. Continued to promote Miami Beach cultural events through monthly press releases and weekly e- blasts. Monitored performance of contracted grantees and processed final reports and payments. Monitored operations and use of Colony and Byron Carlyle Theaters. Awarded $62,500 in Miami Beach Arts Gala Grants to ten organizations. Honored City Manager Jorge Gonzalez at the Serving the Arts Luncheon sponsored by the Arts and Business Council. Page 2of 3 FUTURE ACTIVITIES Review Cultural Grants program guidelines, applications and score sheets and recommend improvements for the 2011/2012 grants cycle, including transition to paperless process. Implement and manage Miami Beach Arts Gala Grants program. SLEEPLESS NIGHT 2011 (November 5, 2011.) Review applications, attend grants panel meeting and recommend joint CACNCA Cultural Tourism grants for 2011/12. Page 3 of 3 ACCOMPLISHMENTS: See "Activities" above BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 January 2011 — June 2011 BOARD OR COMMITTEE NAME: City of Miami Beach Human Rights Committee CHAIRPERSON: Elizabeth Schwartz, Esq. CITY LIAISON: Rafael E. Granado, Assistant Human Resources Director NUMBER OF MEETINGS HELD SINCE JANUARY 1, 2011: 4 ACTIVITY: Conducted inaugural meeting on March 8, 2011. Selected a Vice Chair Person. Invited three guest speakers to address the Committee: Raul J. Aguila, Chief Deputy City Attorney, discussed: how the Committee came into existence; the duties /powers of the Committee; the Sunshine Law and Public Records Law; lobbying; conflict of interest; and receipt of gifts. Rob Rosenwald, Senior Assistant City Attorney, discussed: the jurisdiction and powers of the Committee; the history of City of Miami Beach progressive legislation; and the prohibition on individuals with pending and /or potential Complaints, within the purview of the Human Rights Ordinance or pending litigation with the City, to contact members of the Committee regarding existing and /or potential claims. Erin A. New, Esq., Legal Liaison to the Miami -Dade County Office of Human Rights & Fair Employment Practice, discussed: the mission of the Office of Human Rights and Fair Employment Practices (OHRFEP), which is to promote fairness and equal opportunity in employment, housing, public accommodations, credit and financing practices, family leave and domestic violence leave in accordance with Chapter 11A of the Miami -Dade County Code); to monitor the County's diversity management and fair employment programs and promote bias - free work environments in Miami -Dade County; develop and implement employment policies and programs that ensure diversity and inclusion; investigate complaints of discrimination; performs fact - finding and mediation conferences; resolve workplace conflicts and develop programs that focus on the creation of supportive and inclusive work environments; coordinate the enforcement of the County's anti - discrimination ordinance. Inaugural meeting held on March 8, 2011. Page 2 of 2 FUTURE ACTIVITIES Posting the Human Rights Ordinance and the Committee's composition, existence and mission on the City's website. Designing a pamphlet explaining the rights granted by the Miami Beach Human Rights Ordinances. Such a pamphlet can be distributed by Police Officers, amongst others, who respond to allegations possibly falling within the purview of the Ordinance. Attending other City board /committee's meetings, in order to notify these fellow committee and board members of the existence and mission of the Human Rights Committee. Having Committee members attend homeowner association meetings to discuss the Committee's existence and its mission. Hosting workshops to inform citizens on the Committee's existence and its mission. Such workshops will provide the Committee with feedback as to what is important to the community. Consider creating social media accounts, such as Facebook and Twitter, to advertise the activities of the Committee. ACCOMPLISHMENTS: Established goals for the Committee's inaugural year, which included, but were not limited to: 1. Creating a complaint form; and 2. Informing the public and City boards of the existence of the Committee and the Miami Beach Human Rights Ordinance. Created a Human Rights Complaint Form, based on the Human Rights Ordinance (Ord. 2010- 3669). Selected a Vice Chair Person. Developed a monthly meeting calendar. F: \HUMA \$ADM \HUMASPEC \MB Human Rights Committee\ACCOMPLISHMENTS \2011 \Bi - Annual Report June 2011.doc BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Sister Cities Committee CHAIRPERSON: George Neary CITY LIAISON: Diana Fontani Martinez NUMBER OF MEETINGS HELD SINCE July : 5 ACTIVITY: The Miami Beach Sister Cities International Program, administered by the Office of the Mayor, engages the people of Miami Beach and its sister cities abroad in partnerships and exchanges that promote trade, economic development, cultural awareness and educational opportunities. George Neary is the Chairperson. Our current Sister Cities consist of Nahariya, Israel; Brampton, Ontario; Fortaleza, Brazil; Almonte, Spain; Pescara, Italy; Ica, Peru; Fujisawa, Japan; Cozumel, Mexico; Basel Switzerland; Santa Marta, Columbia. We also have a friendship city relationship with Rio de Janeiro, Brazil. We are in the process of finalizing all our Sister City relationships. Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. We hosted the "First Annual Sister Cities International Artist Showcase from May 16- 17, 2011 at the 10th Street Auditorium located on 1001 Ocean Drive. Miami Beach International Sister Cities was founded in 1959, just three years after the foundation of its parent organization, Sister Cities International. For over two decades, the Young Artist Showcase has given youth from around the world the opportunity to artistically express their visions for a more unified, peaceful world. In 2010, young artists reflected on the theme, "Your World..." Applicants from eight different countries and 22 different U.S. states submitted more than 50 visual arts pieces. From the ten final works in the Young Artists showcase, one international and one domestic piece of work were selected as overall winners. "My Making the World" by Kaho Kosugi, from Fujisawa, has been selected as this year's international winner. Fujisawa is a sister city of Miami Beach since 1959. This artwork was the centerpiece of the showcase. The showcase consisted of established local artists originally from Miami Beach's Sister Cities countries such as Canada, Italy, Columbia, Mexico, Israel, Spain, Peru and Brazil. This portion of the showcase was cur rated by well known local artist George Rodez. Other participating sponsors were the Miami Design Preservation League and Bice Restaurant. Music was provided by the Miami Beach Jazz Band. We unveiled the Sister Cities plaque and it is in the Mayor and Commission's Reception Area on the Fourth Floor of City Hall. George Neary and Jessica Londono attended the Sister Cities International Annual Conference in Washington DC. Page 2of 3 FUTURE ACTIVITIES Currently all Sister Cites representatives have the task of outreaching to their respective Sister City and their foreign government officials to share ideas regarding municipal services and programs. Plan the 2 " Annual Sister Cites International Artist Showcase. Page 3 of 3 ACCOMPLISHMENTS: Sister Cities International announced today the winners of the 2010 Young Authors and Artists Showcase. Kaho Kosugi of Fujisawa, Japan, sister city of Miami Beach, was selected as the International Grand Prize Winner in the Art category for her submission entitled "My Making the World." Ms. Kosugi will receive a complimentary registration to the Youth Leadership Conference, July 27- August 1 in Albuquerque, New Mexico and $1,000 for travel expenses. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Parks and Recreational Facilities Board CHAIRPERSON: Jonathan Groff MEMBERS: Lizette Lopez, Meryl Wolfson, Rebecca Boyce, Amy Rabin, Harriet Halpryn, Leslie Graff and Jonathan Groff CITY LIAISON: Kevin Smith /Julio Magrisso NUMBER OF MEETINGS HELD: Monthly with exception of August 2010 ACTIVITY: The Parks and Recreational Facilities Board shall serve in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful implementation of a comprehensive community -based Parks and Recreation service delivery system. The Board monitored the progress and activities of: youth programming, including After School and summer programs and hearing presentations from program directors; the Scott Rakow Youth Center; New world symphony and Soundscape construction; Polo Park and Flamingo Park tennis courts; Muss park improvements; and various other park and recreational facilities. FUTURE ACTIVITIES The Parks and Recreational Facilities Advisory Board anticipates the following issues will be undertaken over the next six months, including but not limited to: continued monitoring, review, input and guidance of on -going recreation programs and services offered; continued monitoring for, improvements to the Flamingo Park swimming facility; feasibility and development of a skate park; working to accomplish enclosure of the Muss Park Pavilion; construction of tennis courts appropriate for our community high school, plus the Flamingo Park Tennis Center plans. ACCOMPLISHMENTS AND RECOMMENDATIONS: The Board considered and made recommendations related to parks and recreation division programs, activities and facilities; either to the Parks Department staff, through written recommendations forwarded to the appropriate City departments and /or, by presentation of issues directly to the City Commission and other committees. This includes, but is not limited to voting in favor of constructing a skate park for city youth; recommending construction of hard courts at Flamingo Park. While not approved by the Commission, our efforts and that of other community members, hopefully led to progress toward constructing courts at, or adjacent to, MBSH; voted in favor of reasonable charges for use of the Scott Rakow Youth Center bowling lanes; raised concern over maintenance problems at the Flamingo Park swimming facility and as a result, certain repairs were immediately implemented and others are in the development stage; Recommended enclosure of the Muss Park Pavilion for the benefit of afterschool and summer camp children; recommended and accomplished placement of signage at neighborhood tennis courts, providing contact information to notify code enforcement of use violations; presented our recommendation against continuation of the South Pointe Fenceless Dog Park to the Neighborhoods /Community Affairs Committee. Although the Committee approved continuation of Dog Park, they did adopt recommendations expressed by our Board representative and others to install a hedge of sufficient height around the perimeter of the dog park; to avoid weekend afternoons because of the large number of people in the area at such times. Our suggestion code enforcement identify dogs by their license tag and for more aggressive enforcement did receive consideration, as did our recommendation the program should not expand to other locations. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: PERSONNEL BOARD CHAIRPERSON: DAVID ALSCHULER CITY LIAISON: RAMIRO INGUANZO NUMBER OF MEETINGS HELD SINCE JANUARY 2011 — JUNE 2011: 3 SEE ATTACHED ATTENDANCE REPORT. ACTIVITY: • Classified Performance Evaluations — Reviewed past due performance evaluation reports for Classified Employees. • Reviewed nominations and selected winners of the Special City Awards. • Selected David Alschuler as Chairperson. • Selected Michael Perlmutter as Vice - Chairperson. • Updated the Board on the Fiscal Year 2011/2012 Budget Preparation. • Updated the Board on pension items currently being reviewed on by the Budget Advisory Committee (BAC). The Board selected Gabriel Paez, Associate Member, to attend the BAC meetings, as a member of the public and report back to the Board on the items discussed. FUTURE ACTIVITIES: • Continue monitoring Performance Evaluation Reports and past due evaluations. • Hear appeals, conduct investigations, review administrative interpretations of the Personnel Rules and direct administrative action consistent with its findings. • Approve new job specifications and amend job description as needed. • Review Special City Awards nomination forms for any necessary revisions. i PAGE 2 OF 2 ACCOMPLISHMENTS: • With the Board's and Human Resources' assistance, City departments continue to decrease their past due evaluations, achieving an overall improvement from previous years. • Updated and revised Special City Awards categories. Nomination forms were made available in English, Spanish and Creole. BOARDS AND COMMITTEE BI -ANUAL REPORT FORM - PAGE 3 OF 3 BOARD OR COMMITTEE NAME: PLANNING BOARD CHAIRPERSON: RANDY WEISBURD CITY LIAISON: - RANDY CESAR, Boards Administrator DATE OF REPORT: January 2011 through June 2011 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA Presentation/ Deferred/ PRELIM NO ACTION/ DATE ITEMS APPROVED DENIED DISCUSSED CONTINUED REVIEWS WITHDRAWI Jan.25 7 4 3 Feb.22 8 3 5 Mar. 22 11 6 1 4 Apr. 26 13 4 1 8 May 24 12 4 8 Jun. 28 15 7 1 6 1 Totals 66 28 2 1 34 0 1 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F \PLAN\SALL \ CESAR \BIANNUAL20I0 .JANUARY - JUNE - TOTAL -HP, ORB AND PB ONLY DOC BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police - Citizens Relations Committee CHAIRPERSON: CITY LIAISON:Chief Carlos Noriega g NUMBER OF MEETINGS HELD SINCE January 2011: 5 ACTIVITY: Minutes of January 18, 2011 Members present: Dov Koentz Hope Fuller Nelson Gonzalez Glenda Krongold Dina Dissen Claire Warren Sharon Kersten Faye Goldin Sid Goldin Review of Recruitment and Hiring Procedures for Police Officers: Non - Certified Police Officer Minimum Requirements: • Applicant must be at least 19 years of age by closing date of application acceptance and be a high school graduate or its "equivalent ". • Applicant must be a United States citizen prior to appointment. Fla. Stat. 943.13(2). Applicants who are not United States citizens must have applied for citizenship by application closing date. • Possess a valid Florida Drivers License with acceptable driving record prior to appointment. • Be mentally and physically capable of functions of the job. • Must not have been "dishonorably" discharged from the military. • Be free of felony convictions. • Successfully complete TABE and /or CJBAT Testing Certified Police Officer: • Have State of Florida Basic Law Enforcement Certification - active and in good standing; or • Have completed the Basic Law Enforcement Training and received passing results in all sections of the State Certification exam; or • Have State of Florida Corrections Cross Training Certification or Compliance Certification; or • Be currently attending a Basic Law Enforcement Training Academy. Testing Requirements: • Criminal Justice Basic Abilities Test - Pass or Fail • Physical Ability Test - Pass or Fail, course is as follows: • Behavioral Assessment Phase — Candidates are ranked on: An eligibility list is established after the testing process is completed. Once the eligibility list is established, the candidate's file will go to the Backgrounds Investigation Unit. Each applicant will complete a Personal History Questionnaire (PDQ). The PDQ will be thoroughly researched by the Backgrounds Investigators to verify there are no inconsistencies or inaccuracies. A complete check on traffic, criminal, credit, and civil history is also performed. Applicants must undergo a computerized voice stress analysis, psychological testing, and a medical exam. Candidates may be disqualified based on drug usage, traffic history, work history, criminal history or credit history. A successfully completed Backgrounds file then goes to the Chief of Police for recommendation to hire or not hire and then to the Human Resources Director for a hire or do not hire recommendation. Minutes of February 15, 2011 Meeting Members present: Steven Oppenheimer Jared Plitt Jared Dokovna Gianluca Fontani Beverly Aberbach Claire Warren Dina Dissen Faye Goldin Dov Konetz Glenda Krongold Borinqyen Hall Alexis Leon Hope Fuller Nelson Gonzalez Sgt. Wayne Jones — Homeless Outreach Information: The Police Department through its Community Affairs Office coordinates with the City of Miami Beach Homeless Outreach Team, Miami -Dade Homeless Trust, Sanitation, and Code Compliance to conduct periodic homeless sweeps. These are intended to offer information and facilitate referrals for: • Emergency and transitional shelter • Medical and Legal services • Food and Clothing The Homeless Outreach Team also works to remove homeless encampments from various locations with the help of the Sanitation Department and the Neighborhood Resource Officers. Minutes of March 15, 2011 Meeting Members present: Claire Warren Jared Plitt Jared Dokovna Dov Konetz Beverly Aberbach Dina Dissen Glenda Krongold Faye Goldin Sidney Goldin Hope Fuller Gianluca Fontani Mitchell Korus Review of 2010 UCR Crime Statistics by Captain Richard Weissman: 2010 ANNUAL PART I UNIFORM CRIME REPORT Part I Crimes include Homicide, Forcible Rape, Robbery, Aggravated Assault, Burglary, Larceny and Motor Vehicle Theft. Calendar year 2010 produced one of the busiest and Y p most challenging years that the gy t e City of Miami Beach Police Department has experienced in recent history. This was primarily due to the ever increasing popularity of Miami Beach as a destination of choice for local, national, and international visitors, as well as, a tremendous influx of people for special events including Pro -Bowl, Super Bowl, Spring Break, and Memorial Day Weekend just to name a few. The record number of tourists and visitors to our City and increase in those numbers from 2009 to 2010 is supported by the City of Miami Beach resort tax revenue. As a result of the aforementioned contributing factors, the City of Miami Beach experienced a 2.8% increase in total Part I Crimes reported compared to 2009 despite the fact that 4 of the 7 Part I Crime categories decreased. This increase in the crime statistic numbers is primarily attributed once again to a significant rise in larcenies. However, more importantly and critical is the 4.64% decline in violent crime statistics (homicide, rape, robbery, and aggravated assault) which sets the tone for making the City of Miami Beach a safe community and supports the perception by the majority of residents that they feel safe as reported by the recent survey by the Center For Research and Public Policy Community Satisfaction Survey. It should be noted that 2010 concludes the fourth consecutive year under the current administration where there has been a decrease in violent crime and produced the lowest violent crime number since 2000. The chart below depicts Part I UCR category comparisons between calendar year 2009 and 2010, as well as the percentage differences between both years; Type of Crime 2009 2010 Percent Difference from 2009 Homicide 7 8 14.29% Rape 41 39 -4.88% Robbery 421 352 -16.39 Aggravated 437 465 6.41% mii■or Assault Total Violent 906 864 -4.64% Crime Burglary 1,207 1,192 -1.24% Larceny 6,567 6,957 5.94% Motor Vehicle 665 594 - 10.68% Theft Total Property 8,439 8,743 3.60% Crime Total Part I UCR 9,345 9,607 2.80% Crimes Larcenies continue to be problematic in that preventing this type of crime has been more difficult despite several proactive enforcement initiatives and 1,780 larceny arrests. Additionally, there has been an increase with petit thefts especially those related to larcenies that occur in the vicinity of pools and beach areas where tourists leave property unattended. Another contributing factor with larcenies includes the increased number of retail thefts associated with the opening of several new businesses such as CVS, Walgreens, etc. Clearly the most striking positive crime statistics are the significant decreases of 16.39% in Robberies and 4.88% in Rapes. This decline is due to the proactive stance of the Robbery Squad targeting career criminals along with investigative support from Miami Dade Police Department's Robbery Intervention Detail, United States Marshalls Office and Federal Bureau of Investigation leading to high profile arrests which had a dramatic effect on the number of robberies committed on Miami Beach. The decrease in the number of Rapes is due primarily to effective outreach by MBPD personnel during Spring Break in the entertainment district. This intervention included a PD /Nightlife Symposium, date rape prevention, and general crime prevention efforts. In keeping with our commitment toward making the City of Miami Beach a safer place to live, work and play and visit, the following are highlights of some of the proactive crime prevention initiatives and noteworthy case investigations by the MBPD during calendar year 2010: Patrol Division • During the month of March, "Operation Orthos" was implemented which involved an anti -gang sweep and crime deterrent initiative focusing on Washington Avenue in the evening hours led to the 45 felony, 38 misdemeanor arrests and the recovery of 10 firearms. • In an effort to prevent thefts occurring on the beach during the month of May, the Midnight Shift implemented a proactive detail involving the deployment of uniform and plainclothes officers resulting in 25 arrests. • In the Month of September, the Afternoon Shift conducted a Citywide traffic enforcement detail that led to 965 hazardous moving citations and 35 arrests. • During the month of October, the Patrol Theft Task Force initiative resulted in 122 felony, 605 misdemeanor, 56 warrant and 28 traffic arrests in addition to 230 hazardous moving violations. 9 v io ations. • Enhanced Holiday operations during the month of December led to 25 arrests, 235 hazardous moving citations, 22 field interview cards, and 16 parking citations. Criminal Investigations Division • All 2010 homicide cases have either been cleared by arrest or exceptionally cleared. • Economic crimes investigators dismantled an international multi - million dollar credit card fraud ring. The investigation led to the forfeiture of $12,000 and the arrest and prosecution of several involved subjects. • Auto Crimes Detectives conducted proactive investigative operation utilized seized vehicles and deploying GPS tracking system. This investigation resulted in the apprehension of the subjects and the recovery and return of the $135,000 of stolen property. • The Robbery Squad arrested several armed robbery subjects responsible for a brutal beating of tourists in their hotel room. • Special Investigations Unit Detectives confiscated 1,330 grams of cocaine, 5,834 grams of marijuana, 270 grams of ecstasy, 922 grams of steroids. These investigations led to the arrest of 332 subjects, seizure of 11 vehicles and $142,560. It is also important to note that in a Miami Herald article released on October 25, 2010, crime in the City of Miami Beach was reported to be up by almost 11% during the first six months of 2010 as compared to the first six months of 2009. Although that number had been cut almost in half by the time the Miami Herald article was released, the MBPD continued its strong effort to drive that number down through the remainder of the year arriving at the final 2.8 figure. Upon review and analysis of UCR Part I Crimes for the last ten (10) years, it is evident the MBPD's approach to public safety has yielded positive results for our community. Upon review and analysis of UCR Part I Crimes for 2000 to 2010, it is evident that violent crimes (homicides, rapes, robberies, and aggravated assaults) have substantially declined, primarily due to the strategies implemented by MBPD. In fact, the City's crime rate is lower today than it has been through most of the years since 2000. Although overall crime has increased slightly over the last four years, the increase has been attributed primarily to the rising numbers of LARCENY CRIMES. For the most part, larceny crimes are crimes of opportunity, associated with a variety of societal factors including a struggling economy, the continued popularity of Miami Beach with increased visitors creating "a target rich environment ", and countless special events creating more opportunities for victimization. Below is a chart that depicts the UCR crime report comparisons from 2000 through 2010; Uniform Crime Report Comaprison Since 2000 14000 . .. ..._......_..__.._.._...._..__- __......_...._.-_..._.. ........_ .....................- _ ._.... _ — -- _ _ _ X12393 12000 1.. 12. .1.. 7 ...._......._._...._.._... _ _..._ ._..............._ ............. ._..._.._................_._.. 1 10390 10610 10411 10000 11070..... 9205..._..._934,5.... 9294 __......_......._.._.... — ....__. 9976 8697 8877 9313 9438 9164 3 8000 - _ __ _ .._.._.__... 8743 8439 8121 7805 8215 7582 E 6000 .._............. ......................................................_.............................................__............_.. .............._.._.._.......__. 4000 __..._..._..........._ .............__................................ ........._..._................. 2000 — 1 3 2 3 1 - 2 4 1 1 0 7 7 1 1 7 2 1 2 4 7 1 1 7 3 1 1 1 5 1 0 7 2 0 9 0 9 0 6 8 6 0 t ..........................._. r ..._........................ y .............................. ..............................� ...._ .............................................. r .............................. y ..........................._ y .............................. y ..........._._............... r ............................., 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 - 4-- UCRViolent Crimes — * -- -UCR Non - Violent Crimes UCR Crimes Total The MBPD will continue to proactively fight crime in 2011, by effectively utilizing all available resources deploying them at peak times and locations known for criminal activity. Emphasis will be placed on directing police officers to specific areas, based on timely crime analysis information as well as focusing on anticipating criminal behavior associated with major events and other activities taking place in the City. The MBPD will seek innovative technology by enhancing crime scene processing, accessing criminal databases with the local /state/ federal agencies, etc. Going forward there will be a concerted effort to apply more crime prevention interventions through environmental design to crime solving with our Neighborhood Resource Officers through security surveys of businesses and residents. Proving very effective in terms of criminal apprehension will be the participation in the various Federal, State and local Task Forces which has become a formidable force multiplier gaining access to agencies with greater resources than the MBPD. There will also be a continued commitment to maintaining and developing homeowner and business associations utilizing them as a forum for crime prevention and continuing partnership with the community. � I THE APRIL MEETING WAS CANCELLED FOR PASSOVER Minutes of May 17, 2011 Meeting Members present: Loren Pearson Jared Plitt Steven Oppenheimer Jerry Mandel Claire Warren Beverly Aberbach Dina Dissen Gianluca Fontani Sharon Kersten Hope Fuller Faye Goldin Sidney Goldin Glenda Krongold Nelson Gonzalez Dov Konetz Jared Dokovna Lt. E. Yero Lt. H. Doce Presentation regarding the City of Miami Beach's / MBPD's Memorial Day Weekend Plan: Memorial Day Weekend has grown into an extremely popular event bringing large volumes of visitors to our community. The amount of people visiting South Beach during this occasion stretches our resources to maximum levels. We recognize the extreme importance of preparation and planning for these types of events. The City of Miami Beach is expecting this year's Memorial Day Weekend to be one of the biggest yet. Hotel occupancy rates are at near capacity. This year will also have the addition of the "Best of the Best" 3 -day reggae concert at Bicentennial Parks in the City of Miami. This event will bring even more visitors to South Beach to attend the after parties at various locations including Mansion and Club Cameo on Washington Avenue. The City of Miami Beach's Major Events Plan included submitting a request for in -kind services assistance to Miami -Dade County to provide enhanced public safety resources, beach maintenance and the participation of members of the County's Goodwill Ambassador Team, to assist the City of Miami Beach throughout the Memorial Day holiday weekend. This is supplemented by mutual aid from Miami -Dade County Police Department, FHP, Miami PD, Coral Gables PD, FDLE, ATF, Miami Gardens PD, Biscayne park PD, Hialeah PD, MD School Board Police, Surfside, and Miami -Dade Department of Corrections. As in previous years, the Police Department will be cancelling off -duty assignments and deploying officers on an alpha /bravo shift assignment. Off -duty officers from outside agencies will be working in the City Parking Garages and at various hotel and nightclub venues. The Ocean Drive road closure will be similar to last year's plan. Two watch towers are being provided by the Broward Sheriff's Office. In addition to the Goodwill Ambassador Program, the City is expanding their efforts to disseminate information to the public. These efforts include signage, flyers and radio outreach providing information on current City, State and Federal codes. , MINUTES OF THE JUNE 21, 2011 MEETING Members present: Claire Warren Beverly Aberbach Dina Dissen Steven Oppenheimer Gianluca Fontani Sharon Kersten Alex Bello Dov Konetz Jerry Mander (guest) Jared Plitt Hope Fuller Mitchell Korus Nelson Gonzalez Capt. Larry Bornstein Major John Bambis PSCU Manager Clarise Ferguson PSCU Manager Jennifer Hall- Jenkins The Public Safety Communications Unit (PSCU) is a full service combined Police and Fire communications operation. Located in the police headquarters building, this is the operation responsible for receiving your telephone requests for fire or police services and dispatching the appropriate personnel. The PSCU handles over 170,000 incidents annually, currently with a staff of 61 employees. Its primary mission is to provide a rapid response to requests for assistance from the public. It also provides supportive functions directly to police and fire personnel in the field to assist them in handling your requests for service. Usually the public's first contact with the fire or police when needing help, the personnel assigned to the PSCU are highly trained and dedicated to providing professional service. The PSCU is organized into several specialized functions: • Administration /Supervision provides unit command and management, shift supervision and clerical support. • Complaint reception receives telephone calls for service and information requests from the public. • Fire Dispatch handles radio communications with Fire and Rescue personnel. • Police Dispatch provides radio communication with Police personnel. • Records Inquiry provides police field units with information, via radio, on wanted persons, stolen property and vehicles, drivers license and vehicle information and other related information. Local, state and national computer information networks are utilized by personnel in this function. ■ The Message Center is responsible for the operation and monitoring of local, state and national criminal information computer networks. Personnel in this operation enter information on stolen vehicles and property, missing persons and other such data into these computer networks. This function also maintains records on vehicles towed within the City utilizing a specialized computer system. ■ The Communications Training operation provides comprehensive training to new employees and ongoing in- service training to current employees. • Recording Services operates the digital recording equipment that records police and fire radio and telephone communications activity. Requests for audio tapes of telephone conversations and radio transmissions from the public and Department employees are received and processed daily. A Traffic Signal Intervention System has been installed which provides dispatchers with remote control of selected traffic signals within the City. This system is connected to the Miami -Dade central traffic signal control system and allows various pre- defined groups of traffic signals to be forced to display a "green signal" in one direction for an extended period. The purpose of this system is to decrease the amount of travel time for Fire and Rescue vehicles over common routes during emergency responses. We anticipate that this new capability will allow us to provide faster fire and emergency medical services to residents and visitors. A tour of PSCU followed the presentation /discussion. FUTURE ACTIVITIES January 18, 2011 May 17, 2011 September 20, 2011 February 15, 2011 June 21, 2011 October 18, 2011 March 15, 2011 July 19, 2011 November 15, 2011 April 19, 2011 August 16, 2011 December 20, 2011 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: • The Police /Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police /Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: ! �c CHAIRPERSON: '�'`' E 7 CITY LIAISON: NUMBER OF MEETINGS HELD SINCE IANUARY 2 011: C ACTIVITY: ' � c C dri -�'� ► LA + c *awl f�`•— 4 -'' Ai r , .... H , ./.LI", •✓, ��.�.. --�- I 1 . E75.044c, s 01-5 L C B Sc. Lew-c_ 'T J-' t .� ,z / 11517-7 1( 1 °X-4A-Alf Z •,-- �,�, i ( 6, S f • - 1 4 f C21:7 f1 ...,,s y y 3.1a, ( - � ' ' (1 ,r -rani 4) ,--1„4,49 - 7 9 -' 5 ^' 4, . (7. code toi - s , (41 1 t--Ap f 3 e A-sy 5"4 t," 1 frAfe-ig 4, Acisvihi tv /NO - ' r ` 1-7- 1/ :- J 3 7 '"3 otyo 47, 1-4-10 r, 0 cu:), / ( ^lc) S31.LIAI.I,Dti 3 ffl .CIS £3oZ abed Page 3 of 3 ACCOMPLISHMENTS; f-►'f)7 8 " 2 /A' TIC - 7 11 .4 n7 al 44 -# r 4 ms's- 6,.r4£j' M© GK'S e / iv n►4?w- . t w /7)f ' L f 674.0 r ) l Al /frill C V%7 ✓t 133 A lPf / fr r.P.tt / gic.. tic F .- -- ; - ‘4_ %V. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: Jane Hayes CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 3 ACTIVITY: Review of hazard notifications, steps taken to correct and identification of potential hazards. Page 2of 3 FUTURE ACTIVITIES Continue identification and reporting of hazards. Use of email for ongoing concerns adopted by committee. • Page 3 of 3 ACCOMPLISHMENTS: Identification and notice of numerous hazards resulting in repairs and possible reduction to public injury. aF" BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 July 2011 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Michael Gongora CITY LIAISON: Fred Beckmann, Director of Public Works NUMBER OF MEETINGS HELD SINCE January 2011: 5 ACTIVITY: To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment, as well as minimize negative impacts and maximize benefits to the environment. FUTURE ACTIVITIES Continue to engage in issues that are relevant to the Sustainability Plan's program areas and support enhancing the environmental sustainability of the City. Help organize and participate in community events that relate to sustainability and green living, such as the "Mayors Green Initiatives for Economic Growth" that will be held in August 2011 at the Miami Beach Convention Center. Continue efforts toward improving recycling participation throughout the City including enhancing education by developing an outreach campaign to implement the proposed Recycling Ordinance. Begin planning for America Recycles Day event in November 2011 to educate the public about the importance of recycling. Continue to educate the public about green resources, programs and initiatives, including updating the Green Initiatives website. ACCOMPLISHMENTS: Supported City Public Works staff with Earth Month events, which took place throughout the month of April. Events included Earth Hour, City Hall Farmer's Market, Dream in Green event, and Growing a Green Restaurant event. � c Provided comments /input on the City Sustainability Plan and voted to move the Plan to City Commission, with the inclusion of Committee member comments. The Commission passed the plan in January 2011. Supported Miami Beach Botanical Garden's "Go Green, Go Native" environmental expo that was a celebration of native plants and green living with a focus on water conservation, energy management, and preservation of natural resources. Participants also were able to take home a free rain barrel. Supported the City's Dream in Green workshop for residents that provided information on simple measure that help residents conserve energy and water in their homes and save them money. Representatives from the County's Office of Sustainability, Miami -Dade Water & Sewer, and FPL also provided information and a free $100 home energy kit. Supported the development of two community recycling drop -off locations (one in South Beach and one in North Beach) to help provide access to recycling for multi -unit dweling- residents in the City while the Recycling Ordinance is being developed. In addition, continued to support the successful implementation of Right -of -Way recycling program through the City, including major parks, beach entrances, Lincoln Road, Collins Avenue, and Ocean Drive. Held two recycling sub - committee meetings in February and May. The sub - committee is developing outreach and education strategy to improve recycling accessibility and compliance. In May, the sub - committee visited Waste Management's single stream recycling facility in Pembroke Pines to learn more about the single- stream recycling process. Hosted various presentations discussing selected Program Areas from the City's Sustainability Plan. Representatives from the City's Procurement Department, Parks & Receation Department, Parking Department, Solid Waste Division and Transportation Division provided an overview of their respective departments existing sustainable initiatives. F' \work \$ALL \(1) EMPLOYEE FOLDERS \BETSY WHEATON \SUSTAINABILITY COMMITTEE \BI - ANNUAL REPORTS\Bi- Annual Report June 2011.doc .. . BOARD AND COMMITTEE BI- ANNUAL REPORT FORM JANUARY THROUGH JUNE 2011 BOARD OR COMMITTEE NAME: TRANSPORTATION & PARKING CHAIRPERSON: MARK WEITHORN CITY LIAISON: SAUL FRANCES NUMBER OF MEETINGS HELD SINCE JANUARY 2010: SIX (6) ACTIVITY: January 3, 2011: • Port of Miami Tunnel Project • Red light Cameras • Miami -Dade Transit Update • Permanent Removal of Parking Space Ordinance Amendment • 2011 Meeting Schedule • Appointment of Chair /Vice -Chair • Status Report Items: 1. Deco Bike Station Progress Report February 7, 2011: • Port of Miami Tunnel Project • 1 -395 Project Update • Miami -Dade Transit Update • Discussion of Potential Pilot Program for Social Events at the Convention Center • Status Report Items: 1. Parking Status Report — November & December 2010 March 7, 2011; • Port of Miami Tunnel Project • Deco Bike Update • Public Works Transportation Division Report on: - Transportation Plan Right of Way /Operational Improvement Projects - County /FDOT Transportation Projects - Sustainable Transportation - Transit, Bicycle, and Pedestrian Projects - Green Light Initiatives - Traffic Calming - Transportation Funding • Capital Improvements Projects Report • Status Report Items: 1. Parking Status Report — January 2011 April 4, 2011: • Port of Miami Tunnel Project • Deco Bike Update • Florida Dept of Transportation Presentation — Alton Road Projects • Ameresco Update 1 May 2, 2011: • Memorial Day Weekend Plans • Port of Miami Tunnel Project • Deco Bike Update • Follow -up on Alton Road Project Plans • Status Report Items: 1. Parking Status Report - February 2011 June b, 2011: • Port of Miami Tunnel Project • Memorial Day Weekend Update • Deco Bike Update • Follow -up Alton Road Project • Status Report Items: 1. Parking Status Reports - March & April 2011 ACCOMPLISHMENTS: January 3, 2011: Red Light Cameras Update: Letter to Commission (LTC) forwarded providing statistical information (LTC #015 -2011) Port of Miami Tunnel Project: Letter to Commission (LTC) forwarded providing update LTC #201 -2010) 1 -395 Update: Letter to Commission (LTC) forwarded providing update (LTC #014 -2011) Chair /Vice -Chair Appointment: • Chair: Mark Weithorn D Vice- Chair: Al Feola February 7, 2011: Port of Miami Tunnel Project: Letter to Commission (LTC) forwarded providing update (LTC #038 - 2011). Potential Pilot Program for Social Events at the Convention Center: Letter to Commission (LTC) forwarded providing motion (LTC #044 -2011) • Motion Passed: • The Transportation and Parking Committee accepts the requ st and recommends that the Finance & Citywide Projects Committee look into reducing the $15. 0 rate to $10.00 at the Not for social events only. Miami -Dade Transit Update: Letter to Commission (LTC) forwarded providing motion (L.TC #039 -2011) • Motion Passed: D The Transportation and Parking Committee recommends to the Mayor & City Commission to ask for an increase to the South Beach Local fare from $.25 to $.50. 2 • March 7, 2011: Deco Bike Update: Letter to Commission (LTC) forwarded providing motion (LTC #068 -2011) • Motion Passed: D The Transportation and Parking Committee encourages the City to finish bikeways throughout the City. April 4, 2011: Deco Bike Update: Letter to Commission (LTC) forwarded providing update (LTC #076 -2011) May 2, 2011: Deco Bike Update: Letter to Commission (LTC) forwarded providing statistical information (LTC #114 -2011) Alton Road Project Plans Letter to Commission (LTC) forwarded providing update (LTC #124 -2011) June 6, 2011: Deco Bike Update: Letter to Commission (LTC) forwarded providing update (LTC #076-2011) FUTURE ACTIVITIES: • Vehicle Charging Stations Update • Mobile Parking Apps • Bike Stations Update • Car Sharing Update • Expansion of Pay -on -Foot Stations • Collins Park Garage • North Beach Garage • Valet Parking Franchise Initiatives • Sunset Harbor Garage Update • SWOOP Update * *Please see pages 4 -5 for Public Works Future Activities ** 3 i PUBLIC WORKS - TRANSPORTATION DIVISION PROJECTS — June 2011 Transportation and Parking Committee Ell-annual Report Projects Status Completion Rehabilitation to Sunset Drive Bridges 1 & 2 and Henedon Ave Completed Bridge. American Recovery and Roadway improvements to Indian Creek Drive from Abbott Reinvestment Act Transportation Avenue to 71 Street and to Dickens Avenue from 71 Street December Projects to 87 Terrace. Improvements include milling and resurfacing, 2012 pavement markings and striping. Bike lanes will be striped where feasible. The Transportation Element for the City of Miami Beach Ongoing with Comprehensive Plan was approved by the City Commission other elements Transportation Element and submitted to the Florida Department of Community Affairs of the for approval. Comprehensive Plan City staff has conducted a portion of the design in -house in September 16 Street Operational order to reduce design fees. The City is working with a 2013 Improvement/Enhancement developer to construct the improvements from Drexel Avenue Project — Phase II to Washington Avenue. The design of the remaining portion of the work will begin FY 11/12. The PD &E Study began April 27, 2011 and is expected to be Ongoing West Avenue Bridge completed by June 30, 2012. City staff is in coordination with the Florida Department of Transportation on the review of this study. Design is expected to becin Fall 2012. The City of Miami Beach Traffic Calming Manual is finalized Ongoing Traffic Calming Manual and was adopted by the City Commission July 2011. The Intergovernmental Agency agreement was finalized and executed by City Commission July 2011. Traffic Calming Pilot Program & Results of the evaluation of the Traffic Calming Program have Ongoing Miscellaneous Traffic Calming been submitted to the County. The evaluation indicates the Projects devices are performing well. As required by the County, the City will be upgrading the Ongoing Audible and Countdown existing audible pedestrian signals with new software. Pedestrian Signals Subsequently, the City will begin planning the installation of both countdown and audible pedestrian signals at approximately nine (9) new selected locations. FDOT has developed a design to eliminate the existing bulb- February 2012 Alton Road, Michigan Avenue to outs and widen the on- street parking lane on Alton Road, from 63` Streets - Widening of on- Michigan Avenue to 63` Steel. FDOT has completed the street parking design and is scheduled to star construction on December 2011. Coastal Communities Transportation Master Plan (CCTMP) Phase I Intersection Study was completed and a public workshop Ongoing Dickens/ 71 Intersection was held on October 15, 2008. Phase II of the study was Improvements completed in April 2011. We are coordinating the recommended improvements as part of the ARRA project on Dickens Avenue. Collins Avenue Operational FDOT completed on March 2011 te improvements on Collins March 2011 Improvements (63`d St._ 75th St.) Avenue, from 63 to 75 Streets 4 Coastal Communities Transit Study (CCTS) Miami -Dade Transit (MDT) has been using the recommendations Ongoing in the CCTS to make decisions on the consolidation of bus routes and other changes as part of their :fforts to reduce transit service North Beach Local due to funding shortfalls. On December 13, 2009, MDT replaced Routes K and R with a new local circulator route for Middle and North Beach called the Route 115/117. City staff is currently monitoring the impact of the Rou 115/117 on transit riders in North Beach and Middle Beach. On June 27, 2010, MDT realigne• the SBL bus route at Collins Ongoing Park, Belle Isle, and at Alton Rd n: ar between 6th St. and 9 St. South Beach Local (SBL) City staff is currently negotiating the renewal of the Interlocal Agreement (ILA) between MDT an the City for the operation of the SBL, and plans to present the ter s of the new agreement to the City Commission in September 20 1. Bicycle program Atlantic Greenway Network The Bikeways Master Plan was ad I pted by the City Commission in Ongoing October 2007. The plan will be u. dated on an as- needed basis. The Bikeways Committee request :d for the plan to be revised to incorporate bicycle facilities on sta e highways to improve bicycle safety and connectivity. Dade Boulevard Bike Path City staff is in the process of e iecuting an agreement with a In contractor. Construction is estima ed to begin in January 2011. Construction Construction will begin on the ea•. limit of the project along Washington Court. Project will be 'ompleted February 2012. Washington Avenue Shared City staff is conducting a pilot pro ect on Washington Ave from Completed Lane Pilot Project South Pointe Drive to Dade Boulevard to evaluate shared lane pavement markings. Construction is scheduled to begin by the end of December 2010 and will take approximately four (4) weeks to complete. The pilot project will include a before and after evaluation of the pavement markings. The after evaluation will be conducted August 2011. 5 • BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Miami Beach Visitor and Convention Authority CHAIRPERSON: Elsie Sterling Howard CITY LIAISON: Grisette Roque Marcos NUMBER OF MEETINGS HELD SINCE JANUARY 2011: 6 ACTIVITY: January 24, 2011 — The minutes from the November 30, 2010 board meeting were approved. The grant for the Taste of Peru: 1st Peruvian Gastronomic Fair was reviewed by the Board. Motion by Ms. Steinberg to keep the grant of 10,000 as originally awarded. Seconded by Ms. Hertz. Motion passed unanimously',. A grant for the LGBT Visitor Center was reviewed. Motion by Mr. Lehman to grant $30,000 for the LGBT Visitor Center. Seconded by Ms. Hertz. Motion passed unanimously. 2010/2011 Budget Review/Variances /Bank Review: Was approved. Motion by Ms. Hertz to allocate $1.7 million as a reserve. Seconded by Mr. Lehman. Motion passed unanimously. The board was provided with a list of upcoming applicants. A strategy session was held to go over the financial p for 2011/2012/2013. February 23, 2011 — The minutes from the January 4, 2011 board meeting were approved. Motion by Ms. Hertz to grant $40,000 to SwimShow 2 10. Seconded by Mr. Adkins. Mr. Lehman and Ms. Castillo abstained. Motion pass d. Motion by Ms. Steinberg to grant $35,000 to the 15th annual American Black Film Festival. Seconded by Mr. Menin. Motion passed una imously. Motion by Mr. Lehman to grant $40,000 to the South :each Fall Fitness Festival. Seconded by Ms. Hertz. Motion passed unanimously. Motion by Mr. Lehman to grant $62,500 for Funkshiol: Fashion Week Miami Beach. Seconded by Ms. Hertz. Motion passes unanimously. April 11, 2011 - The minutes from the February 23, 2011 board meeting were approved. Motion by Mr. Lehman to grant $27,000 to the Miami Salsa Congress. Seconded by Ms. Hertz. Motion passed unanimously. Visual Memoirs: Motion by Mr. Lehman to approve and release the Visual Memoirs RFP. Seconded by Mr. Adkins. Motion passed unanirr ously. Motion by Mr. Adkins to approve and release the Marketing RFP. Seconded by Mr. Lehman. Motion passed unanimously. Motion by Mr. Lehman to approve and release the Mobile Visitors Center RFP. Seconded by Ms. Hertz. Motion passed unanimously. , An overview and discussion took place over the IT C arette held on April 8, 2011. June 1, 2011 — The minutes from the April 11, 2011 board meeting were approved. Ms. Roque Marcos provided an IT Update regarding the possible creation of a Miami Beach specific App. Ms. Howard announced the official resignation of DeIorah Castillo from the MBVCA Board. Motion by Mr. Lehman to grant $25,000 to the Visitor $ and information Center. Seconded by Ms. Hertz. Motion passed unanimously. Motion by Mr. Lehman to grant $30,000 to "Rock of A es ". Seconded by Ms. Hertz. Motion passed unanimously. The grant for the 26th Annual Winter Music Conference — Winter Music Conference was reviewed. Motion by Mr. Adkins to keep the $35,000 grant as originally awarded to the Winter Music Conference. Seconded by Ms. Hertz. Motion passed unanimously. Ms. Howard spoke about the results of the RFP 1- 10/111: Destination Marketing, Public Relations, and Communications Consulting Services. The board members reviewed the top qualifiers. An update of the A. Visual Memoirs RFP was provide . Board members reviewed the changes to the 2011/2012 MBVCA Grant Guidelines and Applications. Funding restrictions: Action: Motion by Ms. Hertz to add local advertising costs to the list of funding restrictions. Seconded by Mr. Lehman. Motion passed unanimously. Question added to Cultural Tourism: "Please include information about any community involvement or contribution generated as a result of your event (if applicable)" Action: The board did not implement this addition to the Cultural Tourism grant application. Question added to all Tourism Advancement Program applications: What changes /additions /improvements have been made to, the event since it last took place? Action: Motion by Mr. Lehman to approve addition of the question to application. Seconded by Mr. Adkins. Motion passed unanimously. Application Attachments: Change attachment requirement wording of: • Letters of commitment from media committed to covering the event To: • Confirmation of media coverage (provide copies of executed media contracts, barter agreements, sponsorship agreements, invoices, insertion orders) Action: The Board agreed to implement this change. Lobbyist Registration Requirement: Remove lobbyist registration requirement for MBVCA -only grant programs (per CMB Legal, VCA not bound to this requirement). Cultural Tourism applicants are required to be complete a lobbyist registration because they are a City department. Action: Staff received clarification from the City Clerk's office and legal; therefore, all grant applicants must register as lobbyists. Contract / Guidelines: General Conditions, 1: Project and Budget Description Added a footnote to the line "Budget decreases or increases of 10% or more may require a re- evaluation and approval by the Cultural Tourism Panel (or MBVCA)" Action: This change was not implemented by the Board. Final report: Add "Social Media" checkbox to Marketing /Publicity Impact section, #1 Convert budget sheets (revised, interim, and final) and Profit and Loss sheet to an excel sheet embedded into the word document. Change the "Amount Requested" cell name on the Revised, Interim, and Final Project Budgets to "Amount Awarded" under the Anticipated Cash Revenues Column. Action: All agreed to implement the social media check box to the final report, to convert budget sheets and profit and loss sheets to excel sheets, and change "Amount requested to "Amount Awarded" within the final report budget sheets. Steve Adkins, Jeff Lehman and Jacque Hertz volunteered to participate on the 2011/2012 Cultural Tourism Panel. June 8, 2011 - RFP 1 -10/11 Destination Marketing, Public Relations, and Communications Consulting Services — Top Qualifiers' Presentations Agencies presenting: Hill & Knowlton, Lou Hammond & Associates, and Quinn & Co. Motion by Mr. Adkins to move forward with negotiatiois with Hill & Knowlton. Seconded by Ms. Hertz. Motion passed unanimously June 17, 2011 - The minutes from the June 1, 2011 and June 8, 2011 meetings were approved. Motion by Ms. Hertz to approve the contract with Hill Knowlton. Seconded by Mr. Lehman. Motion passed unanimously. A Strategy Session with Hill & Knowlton /SAMCOR, was held to review the possible plan of work for the agency's efforts with the MBVCA. Page 2of 3 FUTURE ACTIVITIES The next meeting of the Miami Beach Visitor and Convention Authority has not been scheduled. Page 3 of 3 ACCOMPLISHMENTS: A grant in the amount of $10,000 was awarded to Tate of Peru: 1st Peruvian Gastronomic Fair. A grant in the amount of $30,000 was awarded to the, LGBT Visitor Center. A grant in the amount of $40,000 was awarded to Sw mShow 2010. A grant in the amount of $35,000 was awarded to the, 15th annual American Black Film Festival. A grant in the amount of $40,000 was awarded to the South Beach Fall Fitness Festival. A grant in the amount of $62,500 was awarded to Furikshion: Fashion Week Miami Beach. A grant in the amount of $27,000 was awarded to the Miami Salsa Congress. A grant in the amount of $25,000 was awarded to the Visitors and information Center. A grant in the amount of $30,000 was awarded to the production of the film "Rock of Ages ". Contract with the PR agency Hill & Knowlton was approved. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Paul "Cork" Friedman CITY LIAISON: Lisa Botero, Env. Manager, Public Works Department NUMBER OF MEETINGS HELD SINCE JANUARY 2111: 5 ACTIVITY: Preserve and protect the waterfront natural resource of the City of Miami Beach while promoting the responsible public utilization and sustainable use of the resource through recommendations to the Miami Beach City Commission. FUTURE ACTIVITIES Continue to promote cleanliness and safety on the beach through education and outreach and coordination with various departments on enforcement and maintenance issues. Establish critical accountability reporting of all Government Cut blasting and dredging activities potentially affecting the quality of beach waters and all associated local marine life. Monitor South Point Pier development plans and critical path to ensure that the interests of Miami Beach visitors and residents alike are strongly represented. Monitor beach concessionaire and food operations for compliance of all rules and regulations. Report and support efforts in establishing litter maintenance and elimination on Miami Beach and Monument Island. Provide detailed reporting of unsafe and unsanitary conditions of public bathrooms until a solution of safety and cleanliness can be established. Closely monitor boardwalk vendors to assist code enforcement in removal of illegal vendors. Assist in educating Miami Beach residents, visitors, businesses and City Commission as to all pertinent information leading to the safe nesting and hatching of sea turtles on Miami Beach, and move toward enforcing the regulations on violators. Continue to ensure that all special events on the beach have : minimal impact on the natural resources, control vehicle abuse during events, and ensure t at the public has adequate access to the public resource during large beach front events. Continue to work to remove the concessionaire trailers that e illegally parked in the area west of the hardpack and east of the dunes. ACCOMPLISHMENTS: Provided observer reports relating to issues affecting the Cit, 's beaches and beachfront areas, Miami Beach's residents, and thereby helped to increase en s rcement of beach regulations. Identified specific areas of extreme rowdiness and littering en the beach, and reported these areas of repetitive abuse to code enforcement and law enfor ement. Continued efforts reporting violations and supporting Code 4nforcement to take action against illegal vendors on the Beachwalk and boardwalk. Established a consistent monthly report delivery of waterfront related violations by Miami Beach Police Department. Further deepened information exchange and communication with Beach Patrol, Code enforcement, County Beach Operations and Maintenance M_ami Dade Park and Recreation and Miami Beach Police Department. By communicating closely with Miami Dade Park and Recreation maintenance, assisted Code and Law Enforcement in identifying all major College Spring break dates, Dade County Public Schools breaks and F -Cat test dates in Dade County when excessive activity and abuse are routine on Miami Beach. Assisted Code and law enforcement as to the locations of "full moon parties ", which often involve underage drinking, rowdiness and intense littering on the beach. Supported efforts of dune management for the physical integrity of the dunes and for the safety of residents and visitors. Proposed motion to City Commission strongly opposing legislation that would commercialize the Baywalk by authorizing the development of coffee shops, sundry stores, bakery shops, and convenience stores offering beer and wine sales in buildings adjacent to the Baywalk in the RM2 Zoning District. BOARD AND COMMITTEE BI -ANN AL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Y uth Center Advisory Board CHAIRPERSON: Jeff Gordon CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January: 3 January 20, April 14 and May 23, 2011 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Paeks and Recreation on matters related to the successful operations and progranfis of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • Expanded Summer Camp programs and speciality camps • Continued discussion of lack of parking for the Scott Rakow Youth Center. FUTURE ACTIVITIES: Future youth and adult programs • Continue the monitoring and evaluation of the on -going recreation programs and services offered at the Scott Rakow Youth Center.