2011-27678 Reso RESOLUTION NO. 2011 -27678
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO
SUBMIT THE FOLLOWING GRANT APPLICATION: 1) US
DEPARTMENT OF JUSTICE, EDWARD BYRNE MEMORIAL
JUSTICE ASSISTANCE GRANT (JAG) FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $79,359 FOR A POLICE
OBSERVATION TOWER; AND, 2) MIAMI -DADE COUNTY FOR
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM FUNDS IN THE APPROXIMATE AMOUNT OF $11,606
FOR THE POLICE DEPARTMENT'S E- TICKETING INITIATIVE;
APPROPRIATING THE ABOVE GRANTS, MATCHING FUNDS,
AND CITY EXPENSES RELATED TO THE ABOVE PROJECTS, IF
APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING
THE EXECUTION OF ALL NECESSARY DOCUMENTS RELATED
TO THESE APPLICATIONS
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG) Local
Program is the primary provider of federal criminal justice funding to state and local
jurisdictions and JAG supports all components of the criminal justice system; and
WHEREAS, the Police Department intends to utilize these funds to procure a
portable observation tower; and
WHEREAS, although the grant does not require matching funds, the estimated
cost of this purchase will be approximately $140,000, therefore, the grant will cover
$79,359, leaving the city with an expense of approximately $60,000; and
WHEREAS, the Police Department will cover this expense in the approximate
amount of $60,000 with State Confiscation Funds.
WHEREAS, matching funds are not required to support this grant, however as
mentioned above there is an expense to be covered by the city for this project; and
WHEREAS, this grant supports the key intended outcome maintain crime rates
at or below national trends; and
WHEREAS, federal funds cannot be used to supplement existing funds for
program activities and cannot replace or supplant nonfederal funds that have been
appropriated for the same purpose and due to the late passage of FY 2011
appropriations, the Department of Justice has released this solicitation later than usual
for 2011 funding; and
WHEREAS, approval is requested to submit an application to the US Department
of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) for funding in the
approximate amount of $79,359, for an Observation Tower for the Police Department;
and
mimir
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program is the primary provider of federal criminal justice funding to state and local
jurisdictions and JAG funds support all components of the criminal justice system; and
WHEREAS, this application is for federal funds that are passed through from the
US Department of Justice to the State of Florida, Florida Department of Law
Enforcement and then to Miami -Dade County, and Miami -Dade County disburses these
funds to cities; and
WHEREAS, this source of funding is in addition to the federal funding mentioned
in previous item of this Commission Memorandum; and
WHEREAS, the Administration plans to apply for funding in the amount of
$11,606 for the continuation of the Police Department's Records Improvement Program
and funding will be used to purchase ten (10) E- ticket bundles to enable the Police
Department to comply with Florida Department of Law Enforcement's requirements; and
WHEREAS, although the grant does not require matching funds, the total cost for
this E- citation program is $12,286.38., therefore, the city's expense for the cost of this
project is $681 and will be covered from State Confiscation funds; and
WHEREAS, this project supports the key intended outcome: maintain crime rates
at or below national trends; and
WHEREAS, approval is requested to submit a grant application to the Edward
Byrne Memorial Justice Assistance program in the approximate amount of $11,606 for
the Police Department's E- ticketing initiative.
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City
Manager or his designee to submit the following application: 1) US Department of
Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) for funding in the
approximate amount of $79,359 for a portable observation tower for the Police
Department; and, 2) Miami -Dade County for Edward Byrne Memorial Justice Assistance
Grant Program funds in the approximate amount of $11,606 for the Police Department's
E- ticketing initiative; appropriating the above grants, matching funds, and city expenses
related to the above projects, if approved and accepted by the City, and authorizing the
execution of all necessary documents related to these applications.
PASSED and ADOPTED this /Pit day of u , 2011
ATTEST: 'V
f aAdt.ti MAYOR
►►►`��� CITY CLERK
JMG /KGB /JMH APPROVED AS TO
T:\AGENDA\2011 \7 -13 -11 \Grants Reso.doc FORM & LANGUAGE
& FOR EXECUTION
40 ity • ()=- , i� ' Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept two (2) grants.
Key Intended Outcomes Supported:
1)and 2) Maintain crime rates at or below national trends;
Supporting Data - 2009 Community Survey: 1) and 2) 83% of residents rated the overall quality of
City Police as either `excellent' or 'good', police appeared as one of the top three areas that has a positive
impact on the quality of life in Miami Beach.
Issue:
Shall the City support the following funding requests and execute the related agreements?
Item Summary/Recommendation:
Approval is requested to submit grant applications to: 1) US Department of Justice, FY 2011 Edward Byrne
Memorial Justice Assistance Grant Program for funds in the approximate amount of $79,359 for a portable
observation tower for the Police Department; and 2) Miami -Dade County for FY 2012 Edward Byrne
Memorial Justice Assistance Grant funds in the approximate amount of $11,606 for the City's Police
Department initiatives; appropriating the above grants, matching funds, and city expenses for the above
projects, if approved and accepted by the City, and authorizing the execution of all necessary documents
related to these applications.
Advisory Board Recommendation: N/A
Financial Information:
Source # Grant Name/ Grant Approximate Match Amount /City
of Project Amount Expense /Source
funds 1 US DOJ FY 2011 $79,359 No Match Required for grant.
Edward Byrne However, total cost of observation
Memorial Justice tower is approximately $140,000.
Assistance Grant The grant will cover $79,359 and the
(Local)/ city's expense is approximately
Observation Tower $60,000. The Police Department will
fund the expense of approximately
$60,000 from State Confiscation
funds.
2 MDC FY 2012 $11,606 No Match Required for grant.
Edward Byrne The City's expense for this project is
Memorial Justice anticipated to be $681; the Police
Assistance Grant Dept will fund the additional expense
Program/ E- in the estimated amount of $681
ticketing from State Confiscation funds.
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign -Offs:
Department irector Assistant City Manager City Manager
(
MIAMIBEAC AGEND ITEM G 7 A
Mier DATE -7 -t3 -1 I
Cal_ MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www miamibeachfl gov
COMMISSION MEMORANDUM
TO Mayor Matti Herrera Bower and Members of the City Commission
FROM Jorge M. Gonzalez, City Manager
DATE. July 13, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING GRANT
APPLICATIONS: 1) US DEPARTMENT OF JUSTICE, FY 2011 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR
FUNDING IN THE APPROXIMATE AMOUNT OF $79,359 FOR A POLICE
OBSERVATION TOWER; AND, 2) MIAMI -DADE COUNTY FOR FY 2012
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
FUNDS IN THE APPROXIMATE AMOUNT OF $11,606 FOR THE POLICE
DEPARTMENT'S E- TICKETING INITIATIVE; APPROPRIATING THE ABOVE
GRANTS, MATCHING FUNDS, AND CITY EXPENSES RELATED TO THE
ABOVE PROJECTS; IF APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THESE APPLICATIONS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit an application to the US Department of Justice, Edward Byrne
Memorial Justice Assistance Grant (JAG) for FY 2011 funding in the approximate
amount of $79,359 for a Police Observation Tower
This application is for federal funding directly from the US Department of Justice. The
Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation Program is the
primary provider of federal criminal justice funding to state and local jurisdictions.
JAG supports all components of the criminal justice system, from multijurisdictional drug and
gang task forces to crime prevention and domestic violence programs, courts, corrections,
treatment, and justice information sharing initiatives. JAG funded projects may address
crime through the provision of services directly to individuals and /or communities and by
improving the effectiveness and efficiency of criminal justice systems, processes, and
procedures.
JAG funds may be used on the following areas: Law enforcement programs; prosecution
and court programs; prevention and education programs; corrections and community
corrections programs; drug treatment and enforcement programs; planning, evaluation, and
technology improvement programs; and crime victim and witness programs
Commission Memorandum
Page 2
The City's proposed project for this grant application is being made public by means of this
agenda item. The Police Department will utilize these funds to procure a portable
observation tower. Although the grant does not require matching funds, the estimated cost
of this purchase will be approximately $140,000. The grant will cover $79,359, leaving the
city with an expense of approximately $60,000. The Police Department will cover this
expense in the approximate amount of $60,000 with State Confiscation Funds.
Federal funds cannot be used to supplement existing funds for program activities and
cannot replace or supplant nonfederal funds that have been appropriated for the same
purpose. Supplanting is prohibited under JAG. Due to the late passage of FY 2011
appropriations, the Department of Justice has released this solicitation later than usual for
2011 funding. This grant supports the key intended outcome maintain crime rates at or
below national trends.
2. Approval to submit an application to Miami -Dade County for FY 2012 Edward Byrne
Memorial Justice Assistance Grant Program funds in the approximate amount of
$11,606 for the Police Department's E-ticketinq Initiative
This application is for federal funds that are passed through from the US Department of
Justice to the State of Florida, Florida Department of Law Enforcement and then to Miami -
Dade County. Miami -Dade County disburses these funds to cities. It is the Administration's
intent to apply for funds from the County's allocation for the continuation of the City's
Records Improvement Program, through E- ticketing. This Edward Byrne Memorial JAG
grant is in addition to the federal funding mentioned in the item above.
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary
provider of federal criminal justice funding to state and local jurisdictions. JAG funds support
all components of the criminal justice system, from multijurisdictional drug and gang task
forces to crime prevention and domestic violence programs, courts, corrections, treatment,
technology improvement programs and justice information sharing initiatives.
The City is applying for funding in the amount of $11,606 for the continuation of the Police
Department's Records Improvement Program. Funding will be used to purchase ten (10) E-
ticket bundles to enable the Police Department to comply with Florida Department of Law
Enforcement's requirements. Although the grant does not require matching funds, the total
cost for this E- citation program is $12,286.38. The city's expense for the cost of this project
is $681 and will be covered from State Confiscation funds. This project supports the key
intended outcome: maintain crime rates at or below national trends.
CONCLUSION
The Administration requests approval to authorize the City Manager or his designee to
submit the following grant applications: 1) US Department of Justice, Edward Byrne
Memorial Justice Assistance Grant for funds in the approximate amount of $79,359 for a
portable observation tower for the Police Department; and 2) Miami -Dade County for Edward
Byrne Memorial Justice Assistance Grant funds in the approximate amount of $11,606 for
the City's Police Department E- ticketing initiative; appropriating the above grants, matching
funds and city expense related to the above projects, if approved and accepted by the City,
and authorizing the execution of all necessary documents related to these applications.
JMG /KGB /JMH
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