2011-27687 Reso RESOLUTION NO. 2011 -27687
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING
THE ADMINISTRATION TO VIDEOTAPE AND AIR ON MBTV
77 THE MAYOR AND GROUP IV, V, AND VI COMMISSION
CANDIDATE PRESENTATIONS FOR THE NOVEMBER 1,
2011 GENERAL ELECTION.
WHEREAS, during the 2001 General Election, the City Commission authorized the
administration to videotape and replay on Cable Channel 20, now MBTV 77, a candidate
forum sponsored by a local organization; and
WHEREAS, the 2001 City Commission also referred to the Community Affairs
Committee, now the Neighborhood /Community Affairs Committee, the issue of selecting two
additional forums to be taped and aired; and
WHEREAS, on September 25, 2001, at the Community Affairs Committee the issue
concerning candidate forums was discussed and the Committee was not comfortable in
selection only two additional political forums to air; and
WHEREAS, pursuant to Resolution No. 2001 - 24626, the City Commission adopted the
recommendation of the Community Affairs Committee to arrange a presentation whereby
each candidate for the City of Miami Beach elected office will be given up to five minutes of
airtime on Cable Channel 20, now MBTV 77, in order to allow each candidate to present
him /herself and his /her platform, with the presentation to be publicly advertised, recorded, and
aired on MBTV 77 subject to the following presentation guidelines:
1. To offer the Miami Beach viewers an organized presentation, the Candidate
Presentation will be taped live and replayed on MBTV 77. Important: The
individual candidates' presentations will not be edited for any reason. Once the
taping of a candidate begins, the camera will not be turned off until the candidate
indicates he or she is finished, or the five (5) minute time limit has been reached;
there is only one opportunity to tape live. Candidates will be offered the use of the
City's teleprompter and will be offered a one -hour rehearsal session prior to the
date of the taping.
2. In order to have an organized presentation of candidates and issues, it is important
that a strict timetable be developed and adhered to. Each candidate will be given a
scheduled time slot for their rehearsal and live presentation. See attachment "B ".
It is the sole responsibility of the candidate to make sure he or she is available
when it's their time to speak. Any candidate who misses their assigned time
slot unfortunately will forfeit their opportunity to present. The Administration
will be given a time slot at the end of the Candidate Presentations to present any
Voters Guide information pertaining to Special Election question(s), along with
explanations in both English and Spanish, if needed.
3. The Candidate Presentations will be shown multiple times on MBTV 77. The
scheduled air times will be published in the news media (Miami Herald Neighbors
and in the Spanish language newspapers depending on publishing dates), and on
MBTV 77.
4. Candidates must check in at least 10 minutes before their assigned time slot. This
will ensure an orderly transition from candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor and the three
commission groups and alphabetically by candidates (as their name will appear on
the ballot) within each of the groups. Again, it is the sole responsibility of the
candidate to be available at their designated time.
6. Before the candidates begin speaking, the moderator (to be determined) will give
an introduction stating the purpose and explaining the format of the Candidate
Presentation.
7. Each candidate will be allocated up to five (5) minutes of on airtime on MBTV 77.
In order to maintain equitable time for each candidate who elects to participate in
the Candidate Presentation, when the candidate's five (5) minutes are up, the
candidate will be cut off, even if in mid - sentence. No editing of the candidate's
taped presentation will be done.
8. The moderator will introduce each candidate. The introduction will be limited to the
Mayor or Commission Group Number and the name of the candidate (example:
"Mayoral candidate Mr. /Ms. X "; or "Commission Group I, II, Ill, IV, V, OR VI,
candidate Mr. /Ms. Z "). The candidate will be introduced by the name that will
appear on the ballot).
9. At the conclusion of the Candidate Presentation, the Administration may provide
the viewers with an overview of any Special Election ballot questions (Voters
Guide), if needed.
10. Only the candidate may speak on their behalf, not a representative.
11. No pre- recorded tapes will be used.
12. No background music, special backgrounds, or special effects will be allowed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT THE MAYOR
AND CITY COMMISSION HEREBY AUTHORIZE, SUBJECT TO THE CONDITIONS
STATED SPECIFICALLY IN THIS RESOLUTION, THE ADMINISTRATION TO
VIDEOTAPE AND AIR ON MBTV 77 THE MAYOR AND GROUP IV, V, AND VI
COMMISSION CANDIDATE PRESENTATIONS FOR THE NOVEMBER 1, 2011
GENERAL ELECTION.
PASSED AND ADOPTED THIS 13 day of July, 2011
Attest:
6A,i,) � P1VI
Robert Parcher = Matti e -ra :ower At City Clerk ` - _ eTh Mayor
MC o /rp �� Yj '-'��'- APPROVED AS TO
T:\AGENDA \2011 \7 -13 98 11 Can.)i 1-.. eiifafi s.reso.doc FORM & LANGUAGE
• \�� / /�: & FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Administration To Videotape And Air On MBTV 77 The Mayor And Group
IV, V, And VI Commission Candidate Presentations For The November 1, 2011 General Election.
Key Intended Outcome Supported:
Enhance external and internal communications from and within the City.
Supporting Data (Surveys, Environmental Scan, Etc.): 17.7% in 2009, up by 2.7% from 2007, of
residents most often get their information about the City on MBTV 77.
Issue:
Shall The Administration be Authorized To Videotape And Air On MBTV 77 The Mayor And Group IV, V,
And VI Commission Candidate Presentations For The November 1, 2011 General Election?
Item Summary /Recommendation:
The Administration Requests the City Commission Consider The Resolution And Candidate Presentation
Guidelines And Request City Commission Guidance.
Advisory Board Recommendation:
The 2001 City Commission Community Affairs Committee, now the Neighborhood /Community Affairs
Committee.
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Bob Parcher, City Clerk
Sign -Offs:
Department Director Assistant City Manager City Manager
T:\AGENDA\2011 \7 -13- 11\2011 Candidatepresentations.sum.doc
MI AMI BE AC H I AGENDA ITEM /
DATE
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www miamibeachfl.gov
COMMISSION MEMORANDUM
TO. Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE July 13, 2011 6
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO VIDEOTAPE AND AIR
ON MBTV 77 THE MAYOR AND GROUP IV, V, AND VI COMMISSION CANDIDATE
PRESENTATIONS FOR THE NOVEMBER 1, 2011 GENERAL ELECTION.
ADMINISTRATION RECOMMENDATION
Consider the Resolution and Candidate Presentation Guidelines and request City Commission
guidance.
BACKGROUND
During the 2001 General Election, the City Commission authorized the Administration to videotape
and replay on Cable Channel 20, now MBTV 77, a candidate forum sponsored by a local
organization. The 2001 City Commission also referred to the Community Affairs Committee, now
the Neighborhood /Community Affairs Committee, the issue of selecting two additional forums to be
taped and aired. On September 25, 2001, at the Community Affairs Committee attended by
Committee Chair Commissioner Matti Herrera Bower, and committee members Commissioners
Simon Cruz, Luis R. Garcia, Jr., and Jose Smith, the issue concerning candidate forums was
discussed. The Committee was not comfortable in selecting only two additional political forums to
air. It was felt that selecting only two would be unfair because other organizations may be left out.
After much discussion, the Committee recommended arranging a candidate presentation where
each candidate is given up to five minutes of airtime on Cable Channel 20, now MBTV 77, to
present themselves and their platform. Pursuant to Resolution No. 2001 - 24626, the City
Commission approved the recommendation of the Community Affairs Committee. Subsequently, in
2003, 2005, 2006, 2007 and 2009, the City Commission authorized the Administration to videotape
and replay on Cable Channel 20, now MBTV 77, the Candidate Presentations.
The candidate presentations will be coordinated by the City Clerk's Office and the Communications
Department using the Candidate Presentation Guidelines (see Attachment "A "). Attachment "B" is
the tentative rehearsal and "live" shoot time slots. The schedule will be adjusted to include the
name of each candidate at the end of candidate qualifying, which is Friday, September 9, 2011 at
5:00 p.m. Upon approval by the City Commission, each qualified candidate will be sent a certified
letter requesting that they confirm their attendance, along with a copy of the Presentation Guidelines
and their designated time - slots.
The Administration recommends that the City Commission consider the resolution and Presentation
Guidelines and requests City Commission guidance.
l
JMG:REP
ATTACHMENT "A"
2011 City of Miami Beach Candidate Presentation Guidelines
1. To offer the Miami Beach viewers an organized presentation, the Candidate Presentation will
be taped live and replayed on MBTV 77. Important: The individual candidates' presentations
will not be edited for any reason. Once the taping of a candidate begins, the camera will not
be turned off until the candidate indicates he or she is finished, or the five (5) minute time limit
has been reached; there is only one opportunity to tape live. Candidates will be offered the
use of the City's teleprompter and will be offered a one -hour rehearsal session prior to the
date of the taping.
2. In order to have an organized presentation of candidates and issues, it is important that a strict
timetable be developed and adhered to. Each candidate will be given a scheduled time slot for
their rehearsal and live presentation. See attachment "B". It is the sole responsibility of the
candidate to make sure he or she is available when it's their time to speak. Any candidate
who misses their assigned time slot unfortunately will forfeit their opportunity to
present. The Administration will be given a time slot at the end of the Candidate
Presentations to present any Voters Guide information pertaining to Special Election
question(s), along with explanations in both English and Spanish, if needed.
3. The Candidate Presentations will be shown multiple times on MBTV 77. The scheduled air
times will be published in the news media (Miami Herald Neighbors, SunPost, and in the
Spanish language newspapers depending on publishing dates), and on MBTV 77.
4. Candidates must check in at least 10 minutes before their assigned time slot. This will ensure
an orderly transition from candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor and the three commission
groups and alphabetically by candidates (as their name will appear on the ballot) within each
of the groups. Again, it is the sole responsibility of the candidate to be available at their
designated time.
6. Before the candidates begin speaking, the moderator (to be determined) will give an
introduction stating the purpose and explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five (5) minutes of on airtime on MBTV 77. In order to
maintain equitable time for each candidate who elects to participate in the Candidate
Presentation, when the candidate's five (5) minutes are up, the candidate will be cut off, even
if in mid - sentence. No editing of the candidate's taped presentation will be done.
8. The moderator will introduce each candidate. The introduction will be limited to the Mayor or
Commission Group Number and the name of the candidate (example: "Mayoral candidate
Mr. /Ms. X "; or "Commission Group I, II, III, IV, V, OR VI, candidate Mr. /Ms. Z "). The candidate
will be introduced by the name that will appear on the ballot).
9. At the conclusion of the Candidate Presentation, the Administration may provide the viewers
with an overview of any Special Election ballot questions (Voters Guide), if needed.
10. Only the candidate may speak on their behalf, not a representative.
11. No pre- recorded tapes will be used.
12. No background music, special backgrounds, or special effects will be allowed.
T \AGENDA\ 2011\ 7 -13- 11\2011 candidatepresentations cm doc
ATTACHMENT "B"
Schedule to be adjusted after qualifying
REHEARSAL 1 Confirmed
Monday, O ctober 3
Seat Arrival Start End
Mayor
8:30 AM 8'45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
11:00 AM 11:15 AM 12:15 PM
12:15 PM 12:30 PM 1:30 PM
Group IV
1:30 PM 1:45 PM 2:45 PM
2:45 PM 3:00 PM 4:00 PM
Tuesday, October 4
I Arrival I Start I End
Group V
8:30 AM 8:45 AM 9:45 AM
9:45 AM 10:00 AM 11:00 AM
Group VI
11:00 AM 11:15 AM 12:15 PM
12:15 PM 12:30 PM 1:30 PM
1:30 PM 1:45 PM 2:45 PM
2:45 PM 3:00 PM 4:00 PM
4:00 PM 4:15 PM 5:15 PM
LIVE I Confirmed
Wednesday, October 5
Seat I I Arrival I Expected Record time
Mayor
9:45 AM 10:00 AM
10:05 AM 10:20 AM
10:25 AM 10:40 AM
10:45 AM 11:00 AM
Group IV
11:05 AM 11:20 AM
11:25 AM 11:40 AM
Group V
1215 PM 12:30 PM
12:35 PM 12:50 PM
Grou • VI
12:55 PM 1:10 PM
1:15 PM 1:30 PM
1:35 PM 1:50 PM
1:55 PM 2:10 PM
F: \CLER \CLER \ELECTION\2011 General Election \Candidate Presentation\2011 Candidate presentation schedule 1 no names xis