2011-27695 Reso RESOLUTION NO.
2011 -27695
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING A SUBSTANTIAL
AMENDMENT TO THE CITY'S 2008 ACTION PLAN TO REPROGRAM
$80,600 OF HOMELESS PREVENTION AND RAPID RE- HOUSING
PROGRAM FUNDS TO REDUCE THE FUNDING FROM PROGRAM
STAFFING AND DATA COLLECTION AND EVALUATION COSTS, WHILE
INCREASING THE FUNDING FOR DIRECT FINANCIAL ASSISTANCE
SERVICES TO ELIGIBLE HOMELESS CLIENTS; FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL CONTRACTS,
AGREEMENTS AND AMENDMENTS NECESSARY TO CARRY OUT THE
ABOVE PROGRAM.
WHEREAS, the American Recovery and Reinvestment Act of 2009 allocated
$715,418 under Title XII of the Act for Homeless Prevention and Rapid Re- Housing
(HPRP) to the City of Miami Beach (City) to provide program participants with financial
assistance, housing relocation and stabilization, as well as data collection and evaluation,
and administrative costs; and
WHEREAS, the City entered into a grant agreement with the Department of
Housing and Urban Development (HUD) on July 14, 2009 for the Homeless Prevention
and Rapid Re- Housing Program (HPRP) in the amount of $715,418; and
WHEREAS, on May 13, 2009, the City approved Resolution No. 2009 - 27072,
approving the City's planned use of funds to provide homeless prevention assistance to
participants who are at or below 50% of the Area Median Income and to rapidly re -house
persons who are homeless as defined by HUD; and
WHEREAS, the expiration date of the HPRP Agreement is July 14, 2012; and
WHEREAS, in order to reprogram the funds, reducing program staffing costs,
and data collection and evaluation costs, while increasing funding for direct financial
assistance services to eligible clients, the City must amend the 2008 Action Plan in
accordance with its Citizens' Participation Plan, and submit a Substantial Amendment to
HUD; and
WHEREAS, the City will comply with the public comment period required by HUD
to obtain citizen input.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission here by approve a Substantial Amendment to the City's 2008 Action Plan for
the Homeless Prevention and Rapid Re- Housing Program to reflect the recapture,
reallocation, and /or substantial amendment of $80,600 in HPRP funds; and further
authorizes the City Manager to execute all contracts, agreements and amendments, as
are required, to carry out the above Program.
PASSED AND ADOPTED this /-3, day of 74/ , 2011.
C/
ATTEST:
V A0 6-A4 faitt■L
CITY CLERK eA
Robert Parcher Matti Herrera Bower
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
C ity tt w D
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution authorizing a Substantial Amendment to the City's 2008 Action Plan to reprogram $80,600.00 of Homeless
Prevention and Rapid Re- Housing Program funds to reduce the funding from program staffing and data collection and
evaluation costs, while increasing the funding for direct financial assistance services to eligible homeless clients; further
authorizing the City Manager to execute all contracts, agreements and amendments necessary to carry out the above
program.
Key Intended Outcome Supported:
Reduce the number of homeless.
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2009 Community Satisfaction Survey, 44% of
residents ranted the City's ability to address homelessness as excellent or good.
Issue:
Shall the Mayor and City Commission authorize substantially amending the City's 2008 Action Plan to reporgram
$80,600.00 of Homeless Prevention and Rapid Re- housing program funds and authorize the City Manager to execute all
contracts, agreements and amendments between the City and US HUD?
Item Summary/Recommendation:
Through the American Recovery and Reinvestment Act of 2009 (ARRA), the City received a US HUD allocation of
$715,418 for Homeless Prevention and Rapid Re- Housing (HPRP) to provide financial assistance and services to
prevent individuals and families from becoming homeless, or help those who are experiencing homelessness to be
rapidly re- housed and stablized. On July 14, 2009, the City entered into a grant agreement with US HUD for the program
in two distinct components. Homeless Prevention Services– providing short-term and medium -term assistance in rental
costs to eligible individuals or families at risk of becoming homeless and who were at or below 50% of the Area Median
Income; and Rapid Re- Housing Services— providing assistance to homeless persons transitioning from emergency
shelters or the streets into permanent housing, which involves outreach and case management services. The grant
agreement and program rules allowed for funding to be utilized for operational costs such as program staffing,
equipment and software licensing, and administrative costs. City staff recommends re- allocating funds from certain
categories to the Rapid Re- Housing component, which will more directly address the growing needs of the City's
homeless population.
It is recommended that the Mayor and City Commission authorize the City Manager to substantially amend Miami
Beach's 2008 Action Plan to reprogram $80,600 in Homeless Prevention and Rapid Re- housing Program funds to
reduce funding for program staffing costs and increase funding for direct financial assistance services to eligible clients.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Funds: Amount Account
1 $65,600 FY 2011 Homeless Prevention and Rapid Re- housing Program (HPRP)
Account #153-5850-00312
2 $15,000 FY 2011 Homeless Prevention and Rapid Re- housing Program (HPRP)
Account #153-5851-000343
3
OBPI Total $80,600 FY 2011 Homeless Prevention and Rapid Re- housing Program (HPRP)
Account #153-5851-000345
Financial Impact Summary: Approval of this resolution will not have a fiscal impact on the City. This Resolution will simply
reallocate HPRP funds to meet the most urgent and critical needs of the City's homeless population.
City Clerk's Office Legislative Tracking:
Anna Parekh
Sign -Offs:
Department Director ; ,, »i t • - M - l a • - r Ci - na • er
AP HF irsi :11afer r11 Vi1��i i _. T \AGENDA\2011 \7 -13 -11 \Reprogram HPRP Funds Su mary.doc .
MI AGEND ITEM C7 R
DATE ?` ► 3 1
�' MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
C1
DATE: July 13, 2011
SUBJECT: RESOLUTION AUTHORIZING A S STANTIAL AMENDMENT TO THE CITY'S
2008 ACTION PLAN TO REPROGRAM $80,600 OF HOMELESS PREVENTION
AND RAPID RE- HOUSING PROGRAM FUNDS TO REDUCE THE FUNDING FROM
PROGRAM STAFFING AND DATA COLLECTION AND EVALUATION COSTS,
WHILE INCREASING THE FUNDING FOR DIRECT FINANCIAL ASSISTANCE
SERVICES TO ELIGIBLE HOMELESS CLIENTS; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE ALL CONTRACTS, AGREEMENTS AND
AMENDMENTS NECESSARY TO CARRY OUT THE ABOVE PROGRAM.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
Through Title XII, Division A, of the American Recovery and Reinvestment Act of 2009 (ARRA),
Congress designated $1.5 billion for Homeless Prevention and Rapid Re- Housing (HPRP),
allowing states and units of local government to provide financial assistance and services to
prevent individuals and families from becoming homeless, or help those who are experiencing
homelessness to be rapidly re- housed and stabilized. On July 14, 2009, the City entered into a
grant agreement with the U.S. Department of Housing and Urban Development (US HUD) for a
total of $715,418 in HPRP funds. US HUD rules require that 60% of the funds be spent within
two years of the City's execution of the agreement with US HUD (which was achieved well
before the July 14, 2011 deadline), and the remaining balance must be spent by the end of the
third year (July 14, 2012). The City Administration opted to administer the program internally
instead of allocating the funding to a sub - grantee. Therefore, the City, through its Homeless
Services Program and its Office of Community Services, has been carrying out the
Homelessness Prevention and Rapid Re- Housing services in two distinct components, as listed
below:
1. Homeless Prevention Services: The City provided short -term assistance (defined as rental
costs accrued over a period of three months) and medium -term assistance (defined as actual
rental costs accrued over a period of four months to 18 months) to eligible individuals or families
at risk of becoming homeless and who were at or below 50% of the Area Median Income (AMI).
2. Rapid Re- Housing Services: The City provides assistance to homeless persons (as
defined by US HUD) transitioning from emergency shelters or the streets into permanent
housing. The following activities are eligible: security and utility deposits; rental assistance;
housing search; and placement. An outreach and case management component is part of this
program to allow for the arrangement, coordination and delivery of these services.
City Commission- HPRP Reallocation of Funds
July 13, 2011
Page 2 of 2
Reallocation of HPRP Funding
Based on the Homeless Services Program's assessment of the current scope of its programs
and projected use of funds, the staffing level that was originally projected to meet the objectives
of HPRP are no longer necessary. Accordingly, the Homeless Services Program staff
recommends reducing program staffing costs by $65,600 from the Homeless Prevention
Services component, which has fully exhausted all of its financial assistance funds and is no
longer serving clients; and shifting $15,000 unexpended from the Data Collection and
Evaluation line items (equipment and software licenses from the Rapid Re- Housing Services),
for a total of $80,600, to provide direct services under the Rapid Re- housing component.
The Homeless Services Program staff has experienced an increase in homeless individuals
meeting Re- Housing Program eligibility criteria, thus increasing demand for financial assistance.
As of June 29, 2011, the Re- Housing Program had $19,378.57 remaining in HPRP grant funds
for direct services. The proposed reallocation of the $80,600 from staffing costs and equipment
and licensing, will increase the available funding to provide financial assistance to eligible clients
through the Rapid Re- Housing Program.
With the recommended reallocation of funding, the Homeless Services Program will be able to
respond to the growing demand for financial assistance services under the Rapid Re- Housing
Program.
CONCLUSION
HPRP has enabled the Homeless Services Program to expand the level and depth of supportive
services offered to homeless persons requesting services. HPRP funding allows the City to offer
to the City's homeless residents several months of rental assistance, utility assistance, and
outreach and case management services.
City Commission approval of the proposed amendment will enable the City to expend the HPRP
funds in a manner that most directly addresses the growing needs of the City's homeless
population.
It is recommended that the Mayor and City Commission substantially amend the City's 2008
Action Plan to reprogram $80,600 in Homeless Prevention and Rapid Re- Housing Program
funds. More specifically, this resolution will reduce funding for program staffing, and equipment
costs, and increase funding for direct financial assistance services to eligible clients.
JMG /HMF /AP /KM
T:\AGENDA\2011 \7 -13 -11 \Reprogram HPRP Funds - MEMO.doc