2011-27702 Reso RESOLUTION NO. 2011 -27702
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO INVITATION
TO BID NO. 27- 10/11, FOR THE CONSTRUCTION OF THE RIGHT -OF -WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM — NEIGHBORHOOD NO. 8E
BAYSHORE, SUNSET ISLANDS I & II PROJECT; AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH DAVID MANCINI & SONS, INC., IN
THE AMOUNT OF $5,611,041.00, FOR THE CONSTRUCTION OF THE PROJECT, PLUS
A PROJECT CONTINGENCY IN THE AMOUNT OF $561,104.00, FOR A GRAND TOTAL
NOT TO EXCEED $6,172,145.00; USING $3,328,825.00 FROM FUNDS PREVIOUSLY
APPROPRIATED IN THE CAPITAL BUDGET; ADDITIONALLY APPROPRIATING
$590,122.00 FROM WATER & SEWER FUNDING SOURCE; AND FURTHER
APPROPRIATING $2,253,198.00 FROM FUND 429 STORMWATER PROJECTS LINE OF
CREDIT, WITH SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE
STORMWATER BONDS; AND FURTHER AUTHORIZING THE ADMINISTRATION TO
ENGAGE IN VALUE ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR
COMPLETION OF SAID PROJECT.
WHEREAS, the ITB was issued on May 3, 2011, with an opening date of June 3,
2011; and
WHEREAS, a pre -bid conference to provide information to prospective proposers
was held on May 17, 2011; and
WHEREAS, Bidsync sent notices to 2,847 prospective proposers of which 52
proposers viewed the notice resulting in the receipt of six (6) proposals by David Mancini &
Sons, Inc., GlobeTec Construction, LLC, Lanzo Construction Co. of Florida, Ric -Man
Construction, Inc., Ric -Man International, Inc., and Southeastern Engineering Contractors,
Inc.; and
WHEREAS, the Technical Review Panel (the "Panel ") convened on June 24, 2011,
to evaluate, score, and rank the proposals based on the evaluation criteria stated in the ITB;
and
WHEREAS, based on the scores and rankings of the Panel members, David Mancini
& Sons, Inc. was unanimously recommended to the City Manager for award; and
WHEREAS, after considering the review and recommendation of the Panel, the City
Manager has exercised his due diligence and carefully considered the specifics of this ITB
process and, as a result, recommends that the Mayor and City Commission authorize the
Mayor and City Clerk to execute an agreement with David Mancini & Sons, Inc., at the not -
to- exceed amount of $5,611,041 for the construction of the Project, plus approve a Project
contingency in the amount of $561,104 (for a grand total of $6,172,145), subject to
satisfaction of the conditions set forth in this Resolution; and
WHEREAS, the City Manager also requests authorization to engage in value
engineering to further reduce the cost and time for completion of said Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Invitation
to Bid (ITB) No. 27- 10/11, for the construction of the Right -of -Way Infrastructure
Improvement Program — Neighborhood No. 8E Bayshore, Sunset Islands I & II Project;
authorizing the Mayor and City Clerk to execute an Agreement with David Mancini & Sons,
Inc., in the amount of $5,611,041, for the construction of the Project, plus a Project
contingency in the amount of $561,104, for a grand total not to exceed $6,172,145; using
$3,328,825 from funds previously appropriated in the Capital Budget; additionally
appropriating $590,122 from Water & Sewer Fund source; and further appropriating
$2,253,198 from Fund 429 Stormwater Projects Line of Credit, with such funds to be repaid
from proposed future Stormwater bonds; and further authorizing the Administration to
engage in value engineering to further reduce the cost and time for completion of said
Project.
PASSED AND ADOPTED THIS `3/ DAY OF Ti i 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor and City Commission Approving a Contract Award, Pursuant To Invitation To Bid No. 27- 10/11, For
The Construction Of The Right -Of -Way Infrastructure Improvement Program — Neighborhood No. BE Bayshore, Sunset Islands I
& II Project; Authorizing The Mayor And City Clerk To Execute An Agreement With David Mancini & Sons, Inc., In The Amount of
$5,611,041, For The Construction Of The Project, Plus A Project Contingency In The Amount Of $561,104, For A Grand Total
Not To Exceed $6,172,145, Using $3,328,825 From Funds Previously Appropriated In The Capital Budget; Additionally
Appropriating $590,122 From Fund 424 Water & Sewer Bonds 2000 Series, And $819,943 From Fund 428 Stormwater Bonds
2000 Series; And Further Appropriating $1,433,255 From Fund 429 Stormwater Projects Line Of Credit, With Such Funds To Be
Repaid From Proposed Future Stormwater Bonds, And Further Authorizing The Administration To Engage In Value Engineering.
Key Intended Outcome Supported:
Ensure well- maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that 79% of
businesses rated recently completed capital improvement projects as "excellent" or "good."
Issue:
Shall the Mayor and City Commission adopt the Resolution?
Item Summary/Recommendation:
On April 9, 2003, the City Commission approved the Basis of Design Report (BODR), completed and submitted by CH2MHiIl for
the Neighborhood No. 8 Bayshore /Sunset Islands Project. After unsuccessfully negotiating the re- design of the project with the
consultant, on November 5, 2008, the Mayor and City Commission approved the issuance of RFQ No. 05 -08/09 for re- design, bid
and award, and construction management services in the not to exceed amount of $90,000, for the re- design of the project to
include additional stormwater infrastructure. The City was able to reach an agreement with Chen & Associates, (E.O.R) and the
proposed agreement was approved by the Commission through Resolution No. 2009 -27034 on March 18, 2009.
At the 90% plan milestone, the E.O.R. developed an Opinion of Probable Cost of $4,662,680, and a total project construction
budget of $4,669,860 was adopted in the 2010 /11 fiscal year budget. After construction documents were issued at 90 %, several
items were added to the scope of the design and corrections made to the plans and technical specifications by DERM, the HOA
consultant, the HOA board, and the City's consultant. On April 7, 2011, after all permits were received and plans and
specifications were completed, the FOR produced a 100% budget of $5,570,797. On May 24, 2011, City Staff retained the
services of a construction consultant, Pinnacle Engineering and Development, Inc., (Pinnacle) to perform a constructability and
cost review at 100% completion of the plans. The review of the 100% project construction cost was estimated at $5,507,522, for
a variance of $63,275 below the EOR's 100% budget.
The lowest bid provided by David Mancini & Sons, Inc. of $5,611,040 is within 2% of both the EOR's and construction
consultant's 100% estimates. City Staff is fully prepared to value engineer the project to bring the overall cost closer to the
original 90% estimate.
Invitation to Bid (ITB) No. 27 -10/11 was issued on May 3, 2011, with an opening date of June 3, 2011. The pre -bid conference
was held on May 17, 2011. On June 24, 2011, the Technical Review Panel (TRP) convened to interview each of the prospective
bidders excluding Southeastern Engineering Contractors, Inc., which opted not to participate in the interview process. In addition
to the TRP members, William Goldsmith, resident of Sunset Island II was in attendance as a non - voting participant to provide his
expertise and knowledge of the project. Upon completion of the interviews, the TRP discussed their individual perceptions of
each prospective bidder's qualifications, experience, and competence to score and rank the firms accordingly. David Mancini &
Sons, Inc. received all five first -place votes for contract award.
Advisory Board Recommendation:
CI POC
Financial lnformatihn:
Source of Amount Account
Funds: 1 $819,943 428 - 2665- 069357 - Fund 428 Stormwater Bonds 2000 Series
2 $1,224,013 429 - 2665- 069357 - Fund 429 Stormwater Projects Line of Credit
OBPI 3 1,621,488 423 - 2665- 069357 - Fund 423 Gulf Breeze 2006
4 868,110 302 - 2665- 069357 - Fund 302 Pay as You Go
5
6
7
590,122 424 -2665 - Fund 424 Water & Sewer Bonds 2000 Series
540,178 420 - 2665- 069357 - Fund 420 Water & Sewer GBL Series 2010
209,242 429 - 2665- 000356 - Fund 429 Stormwater Projects Line of Credit
8 131,000 423 - 2665 - 069358 - Fund 423 Gulf Breeze 2006
9 53,000 302 - 2665- 000356 - Fund 302 Pay as You Go
10 45,929 420 - 2665- 000356 - Fund 420 Water & Sewer GBL Series 2010
11 45,000 423 - 2665- 000356 - Fund 423 Gulf Breeze 2006
12 24,120 302 - 2665 - 069358 - Fund 302 Pay as You Go
Total $6,172,145
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Fernando Vazqu ext. 6135
Sign -Offs:
Dep ent ', • r F _f l: t City Mana City Ma a er
GL r FV PDW t DB / JMG d^ `
T:\AGEN 011 \Jul 3 \Regular \ITB 27 - 10 - 11 - Sunset Islands I & II ROW ummary.doc
N\IAMIBEACH AGENDA ITEM R 7=
DATE 7-1 -j
•
? MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 13, 2011
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO
INVITATION TO BID NO. 27- 10/11, FOR THE CONSTRUCTION OF THE RIGHT -OF-
WAY INFRASTRUCTURE IMPROVEMENT PROGRAM — NEIGHBORHOOD NO. 8E
BAYSHORE, SUNSET ISLANDS I & II PROJECT; AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH DAVID MANCINI & SONS, INC.,
IN THE AMOUNT OF $5,611,041, FOR THE CONSTRUCTION OF THE PROJECT,
PLUS A PROJECT CONTINGENCY IN THE AMOUNT OF $561,104, FOR A GRAND
TOTAL NOT TO EXCEED $6,172,145; USING $3,328,825 FROM FUNDS
PREVIOUSLY APPROPRIATED IN THE CAPITAL BUDGET; ADDITIONALLY
APPROPRIATING $590,122 FROM FUND 424 WATER & SEWER BONDS 2000
SERIES, AND $819,943 FROM FUND 428 STORMWATER BONDS 2000 SERIES;
AND FURTHER APPROPRIATING $1,433,255 FROM FUND 429 STORMWATER
PROJECTS LINE OF CREDIT, WITH SUCH FUNDS TO BE REPAID FROM
PROPOSED FUTURE STORMWATER BONDS; AND FURTHER AUTHORIZING THE
ADMINISTRATION TO ENGAGE IN VALUE ENGINEERING TO FURTHER REDUCE
THE COST AND TIME FOR COMPLETION OF SAID PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOME
Ensure value and the timely delivery of a quality capital project.
FUNDING
Funding in the amount of $3,328,825.00 has been previously appropriated in the Capital Budget
and funding in the amount of $2,843,320.00 to be appropriated, as follows:
Construction:
$ 1,224,013 429 - 2665- 069357 - Fund 429 Stormwater Projects Line of Credit*
$ 819,943 428- 2665- 069357 - Fund 428 Stormwater Bonds 2000 Series
$ 1,621,488 423 - 2665- 069357 - Fund 423 Gulf Breeze 2006
$ 868,110 302- 2665- 069357 - Fund 302 Pay as You Go
$ 540,178 420- 2665- 069357 - Fund 420 Water & Sewer GBL Series 2010
$ 537,309 424 - 2665- 069357 - Fund 424 Water & Sewer Bonds 2000 Series
$ 5,611,041
Commission Memorandum — ITB-27-10/11 — Sunset Islands I & II ROW Improvements
July 13, 2011
Page 2 of 7
Contingency:
$ 209,242 429 - 2665- 000356 - Fund 429 Stormwater Projects Line of Credit*
$ 131,000 423 - 2665- 069358 - Fund 423 Gulf Breeze 2006
$ 53,000 302 - 2665- 000356 - Fund 302 Pay as You Go
$ 52,813 424 - 2665- 000356 - Fund 424 Water & Sewer Bonds 2000 Series
$ 45,929 420 - 2665- 000356 - Fund 420 Water & Sewer GBL Series 2010
$ 45,000 423 - 2665- 000356 - Fund 423 Gulf Breeze 2006
$ 24,120 302 - 2665- 069358 - Fund 302 Pay as You Go
$ 561,104
$6,172,145 Grand Total
*To be appropriated and repaid from proposed future Stormwater bonds.
ANALYSIS
On April 9, 2003, the City Commission approved the Basis of Design Report (BODR), completed
and submitted by the City's consultant, CH2MHill, for the Neighborhood No. 8 Bayshore/ Sunset
Islands Project. This BODR was the culmination of a comprehensive planning effort that included
input from and reviews by residents, various City Departments, and the Design Review Board
(DRB).
On April 2008, several residents in the Sunset Islands I & II community expressed dissatisfaction
with the scope of work in the BODR, particularly the lack of stormwater improvements.
Numerous meetings were held with representatives of the Sunset Islands I & II Home Owners
Association (HOA), with a consultant retained by the HOA, the City consultant, and with City
staff. Specific HOA requests, above the original project scope, included new drainage structures
and piping, installation of valley gutters, connections /upgrades to existing outfalls, and total road
reconstruction.
Following meetings with the HOA, the Administration directed staff to secure a proposal from its
consultant, CH2MHill, for the additional professional services that would be necessary to
complete the re- design to accommodate the additional scope items. Negotiations over the price
of this work were unsuccessful; as a result, on November 5, 2008, the Mayor and City
Commission approved the issuance of RFQ No. 05 -08/09 for Architectural, Engineering, Urban
Design, and Landscape Architecture, for re- design, bid and award, and construction
management services in the not to exceed amount of $90,000, for the re- design component for
Sunset Islands I & II portion of the Neighborhood Right -of -Way Improvement Project, to include
additional stormwater infrastructure.
The City was able to reach an agreement with Chen & Associates and the proposed agreement
was approved by the Commission through Resolution No. 2009 -27034 on March 18, 2009.
During the design process with Chen & Associates, budgets were developed at 50 %, 90% and
100% plan milestones.
In May, 2010, at the 90% milestone, the Engineer of Record updated the Opinion of Probable
Cost for a construction cost amount of $4,662,680.
Commission Memorandum — ITB -27- 10/11— Sunset Islands I & II ROW Improvements
July 13, 2011
Page 3 of 7
After construction documents were issued at 90 %, several items were added to the scope of the
design, as well as corrections made to the plans and technical specifications by DERM, the HOA
consultant, the HOA board, and the City's consultant.
On September 21, 2010, the Sunset Islands I & II HOA conducted a meeting and made a motion
to send ballots to all residents requesting a vote either in favor of, or against, maintaining a two -
way roadway design on the interior streets of both islands. The results of the voting mandated
that the roads would remain in a two -way direction on all the interior streets. The existing street
widths, which varied from 15 feet to 18 feet, had to increase to a 22 foot width which includes
additional pavement as well as valley gutters. In addition, the HOA requested that the main one -
way perimeter road on Sunset Island I also be increased to the same width of the two -way road,
or 22 feet, in order to accommodate traffic.
In summary the modifications to the plans and scope resulting from these contingencies are as
follows:
• Roadway Widening to Accommodate Two -way Roads
• Additional Driveway Restoration and Encroachment Removal (as a result of the two way
road design)
• Additional Exfiltration Trenches (required by DERM)
• Additional Unsuitable Material Removal (Muck Removal)
• Existing Water Main Abandonment
• Addition of Geogrid (for restoration of trench backfill)
• Addition of Waterfilled Barricades
Once the decision was made on the street widths and all applicable encroachments were
determined, the E.O.R was able to complete the plans and technical specifications to 100%
status, and an updated Opinion of Probable Cost was issued for $5,570,797 in April, 2011,
resulting in a construction cost escalation of $908,117.
On May 24, 2011, and in order to ascertain the EOR's 100% Opinion of Probable Cost, City Staff
retained the services of a construction consultant, Pinnacle Engineering and Development, Inc.,
(Pinnacle) to perform a constructability and cost review at 100% completion of the plans and
technical specifications, and prior to issuance of the Invitation to Bid for Construction. The
review by Pinnacle of the 100% project construction cost was estimated at $5,507,522, (refer to
attached Exhibit A) for a variance of $63,275 under the EOR's 100% Opinion of Probable Cost.
Moreover, the two lowest bids provided fell within 2% of both the EOR's and construction
consultant's 100% estimates.
City Staff has confirmed the bids received are consistent with the EOR's Opinion of Probable
Cost as well as the Construction Consultant's construction estimate and, therefore, this correctly
represents the scope of work defined in the 100% plans and technical specifications. The
majority of the bids received are within 2% to 9% of these estimates.
Once City Staff confirmed that the lowest bids correctly represented the true cost of the project,
additional funding was requested. The following table outlines the adjustments made to the new
Fiscal Year 2011 -12 budget to reflect the additional funding required to meet the current scope.
Commission Memorandum — ITB -27- 10/11— Sunset Islands I & II ROW Improvements
July 13, 2011
Page 4 of 7
FY 2010-11 FY 2011 -12
New
Construction & All other Construction & All other
Source of Funds Total Total Appropriations
Contingency expenses Contingency expenses
Water & Sewer Bonds $2,403,413 $462,460 $2,865,873 $2,993,535 $462,460 $3,455,99 $590,122
Stormwater Bonds $1,404,529 $130,000 $1,534,529 $2,232,890 $130,000 $2,362,891 $828,361
G.O. Bonds / Pay -As- You -Go
(Above - ground improvements) $945,720 $75,880 $1,021,601 $945,720 $75,880 $1,021,601 $0
Sub - total: $4,753,662 $668,340 $5,422,00 $6,172,145 $668,340 $6,840,48 $1,418,483
Stormwater Bonds (1) $381,705 $0 $381,70 $381,705 $381,70 $0
Total: $5,135,367 $668,340 $5,803,7071 $6,553,850 $66 8,340 $7,222,19 $ 1,418,483
(1) Outfalls 1 & 2 construction and associated soft costs.
City Staff is fully prepared to value engineer the project to bring the overall cost closer to the
original 90% estimate. The items under consideration are:
• The use of C -900 pipe in lieu of class 53 Ductile Iron Pipe for Watermains (contingent
upon Public Works approval)
• Potential re- design of road reconstruction details.
• Correction of mistaken quantities.
PROJECT BOUNDARIES
The Project is contained within the limits of both islands, accessed by a single bridge at the entry
of Island No. 1 from 29 Street and a secondary bridge from Island No. 1 to Island No. 2. The
proposed work activities are anticipated along the following:
Sunset Island No. 1:
• North View Drive to the North
• West 28 Street to the South
• Lake Avenue to the East
• Sunset Drive to the West
• Regatta Avenue and Lucerne Avenue between North View Drive and West 28
Street
Sunset Island No. 2:
• West 27 Street to the North
• West 25 Street to the South
• Lake Avenue to the East
• Bay Avenue to the West
• Sunset Drive, Shelter Avenue, Regatta Avenue and Lucerne Avenue between
West 27 Street and West 25 Street
Commission Memorandum — ITB -27- 10/11— Sunset Islands I & II ROW Improvements
July 13, 2011
Page 5 of 7
SCOPE OF SERVICES
The work consists of the construction of the infrastructure site work for Bid Package No. 8E:
Sunset Islands 1 & 2 Right of Way Infrastructure Improvement Project. The work will include, but
not be limited to, demolition, site preparation, earthwork, road milling and resurfacing, valley
gutter curb upgrades, water main replacements, stormwater improvements, and outfall
reconstruction.
BID PROCESS
Invitation to Bid (ITB) No. 27 -10/11 was issued on May 3, 2011, with an opening date of June 3,
2011. The pre -bid conference was held on May 17, 2011. During the pre -bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain. Bidsync issued bid notices to 2,847 prospective bidders of
which 52 viewed the notice and resulted in the receipt of the following six (6) bids:
• David Mancini & Sons, Inc.
• GlobeTec Construction, LLC
• Lanzo Construction Co. of Florida
• Ric -Man Construction, Inc.
• Ric -Man International, Inc.
• Southeastern Engineering Contractors, Inc.
As a result, the following table provides the proposed unit price bid prices of the six (6)
responsive bids:
Contractor Base Bid Price
David Mancini & Sons $ 5,611,040.50
Lanzo Construction $ 5,641,953.81
GlobeTec Construction $ 5,947,170.40
Ric -Man International $ 5,994,595.00
Southeastern Engineering $ 6,024,438.58
Ric -Man Construction $ 6,581,105.15
The Technical Review Panel (TRP) consisted of the following individuals:
• Michael Alvarez, Infrastructure Division Director, Public Works Department
• Carla Dixon - Vincent, Capital Projects Coordinator, CIP Office
• Maria Hernandez, Senior Capital Project Coordinator, CIP Office
• Jose Perez, Capital Projects Coordinator, CIP Office
• Richard Saltrick, Assistant City Engineer, Public Works Department
On June 24, 2011, the TRP convened to interview each of the prospective bidders excluding
Southeastern Engineering Contractors, Inc., which opted not to participate in the interview
process. In addition to the TRP members, William Goldsmith, resident of Sunset Island II was in
attendance as a non - voting participant to provide his expertise and knowledge of the project both
as a professional contractor and resident. The purpose of the meeting was for the TRP to
evaluate the responsive bidders based on the following criteria:
Commission Memorandum — ITB-27-10/11 — Sunset Islands I & II ROW Improvements
July 13, 2011
Page 6 of 7
• 50 Points - Base Bid Price
• 20 Points - Presentation and interview of key personnel
• 10 Points - Risk Assessment Plan/Value Added Submittals
• 10 Points - Past Performance Evaluation Surveys
• 10 Points — Qualifications of Bidder
Upon completion of the interviews, the TRP discussed their individual perceptions of each
prospective bidder's qualifications, experience, and competence to score and rank the firms
accordingly. David Mancini & Sons, Inc. received all five first -place votes for contract award as
noted below:
ITB 27 -10/11 Evaluation Committee
Final Rankings (Scores in Parenthesis)
Low Aggregate
Dixon- Ranking &
Alvarez Vincent Hernandez Perez Saltrick Points Total
DMSI 1 (94) 1 (95) 1 (100) 1 (97) 1 (97) 5 (483)
Lanzo 2 (87) 2 (90) 2 (80) 2 (88) 2 (90) 10 (435)
Ric -Man Const. 3 (83) 3 (76) 4 (55) 4 (61) 4 (72) 18 (347)
GlobeTec 6 (40) 4 (76) 3 (60) 3 (79) 3 (78) 19 (333)
Ric -Man Intl. 4 (58) 5 (65) 5 (49) 5 (50) 5 (65) 24 (288)
Southeastern 5 (44) 6 (60) 6 (45) 6 (49) 6 (64) 29 (262)
David Mancini & Sons, Inc.
David Mancini & Sons, Inc. (DMSI) was founded in 2010. However, its project team has
extensive experience working in Miami Beach. Until recently, the project team was part of Ric -
Man International, Inc. and oversaw several major capital projects throughout the City. Some
examples include water main and drainage replacements along Sheridan Avenue and West 41s
Street ($27,110,221 total cost), water main installations at 6 Street and Espaniola Way
($13,107,139 total cost), and installation of sanitary sewer, water mains, and drainage along 5
to 15 Streets ($18,228,903 total cost). In addition, DMSI is also a JOC Horizontal ROW
Contractor for the City of Miami Beach.
CITY MANAGER'S REVIEW
While at this stage it would appear that the total project costs (including the contract to DMSI)
exceed the available funding for the neighborhood as of the adopted FY 2010/2011 — 2015
Capital Improvement Plan, staff is confident that value engineering opportunities exist which will
result in significant savings to the project, with the possibility of bringing it within the project's
budget. We, however, cannot begin to negotiate these reductions until the Commission awards
the contract and directs the Administration to do so.
As a result, the City Administration recommends awarding the contract to DMSI and directing the
City Administration to pursue all value engineering opportunities without adversely affecting the
level of service for the neighborhood.
Commission Memorandum — ITB -27- 10/11— Sunset Islands 1 & II ROW Improvements
July 13, 2011
Page 7 of 7
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, which awards a contract to David Mancini & Sons, Inc. as the lowest and best
responsive bidder, pursuant to Invitation to Bid 27- 10/11, for the construction of right -of -way
infrastructure improvement program — Neighborhood No. 8E Bayshore — Sunset Islands I & II
Project, based on a total not -to- exceed lump sum of $5,611,041; plus a project contingency in
the amount of $561,104 for a grand total not -to- exceed of $6,172,145; using $3,328,825 from
funds previously appropriated in the capital budget, additionally appropriating $590,122 from
fund 424 Water & Sewer Bonds 2000 series, and $819,943 from Fund 428 Stormwater Bonds
2000 series; and further appropriating $1,433,255 from fund 429 Stormwater Projects Line of
Credit, with such funds to be repaid from proposed future Stormwater Bonds, and further
authorizing the administration to engage in value engineering to further reduce the cost and time
for completion of said project.
Attachments: Exhibit A — Pinnacle Construction Project Estimate
T:\AGENDA\2011 \July 13 \Regular\ITB 27 -10 -11 - Sunset Island I & II ROW - MEMO.docx
EXHIBIT A
PINNACLE CONSTRUCTION PROJECT ESTIMATE
BID BREAKDOWN
NEIGHBORHOOD: No. 8E Sunset Islands I & II
PRC SUNSET ROW INFRASTRUCTURE IMPROVEMENTS PROGRAM BID PACKAGE
TOTAL PRICE
SUMMARY P.E.D.
DIVISION 1 - GENERAL CONDITIONS $ 116,437
DIVISION 2 - SITEWORK $ 5,391,085
TOTAL LUMP SUM BASE BID AMOUNT $ 5,507,522
ITEM NO. DIV. DESCRIPTION UNIT QUANTITY UNIT PRICE WORK TOTAL PRICE
_ ,, P.E.D. DAYS P,E.D.
DIVISION 1- GENERAL CONDITIONS
1.01 BONDS AND INSURANCE LS 1.00 $35,000 00 $ 35,000
1.02 MOBILIZATION LS 1.00 $33,500 00 $ 33,500
1 03 GENERAL CONDITIONS P/ MO. 12 00 $1,000.00 $ 12,000
1.04 SURVEY AND LAYOUT SITE CONTROLS LS 1.00 $
1.05 INDEMNIFICATION _ LS 1.00 $25 00 $ 25
1 06 MAINTENANCE OF TRAFFIC P/ MO. 1 00 $912.00 $ 912
1 07 PERMIT ALLOWANCE AL 1.00 $ 35,000
1.08 PUBLIC INFORMATION OFFICER - LS 1 00 $ -
1 09 _ FIELD OFFICE TRAILER LS 1 00 $ -
DIVISION 1 - GENERAL CONDITIONS TOTAL: $ 116,437
DIVISION 2 - SITEWORK
STORM WATER:
PAVEMENT
2.01 _ TYPE B STABILIZATION (LBR 40' 12 -IN THICK) SY 3,967.50 $4.50 $ 17,854
2.02 LIMEROCK BASE (12 -IN LIFTS, DOUBLE COURSE PRIMED) _ SY 3,967 50 $12 $ 47,610
2.03 TYPE S -III ASPHALTIC CONCRETE PAVEMENT (2 -IN, 2 LIFTS) SY 3,967 50 $14 00 $ 55,545
EXISTING UTILITIES
2.04 REMOVE EXISTING 6" DRAINAGE PIPE LF 20 00 $8 00 $ 160
2 05 REMOVE EXISTING 8" DRAINAGE PIPE _ LF 336 00 $8.00 _ $ 2,688
2 06 REMOVE EXISTING 10" DRAINAGE PIPE _ LF 2,790.00 $8.00 22,320
2 07 REMOVE EXISTING 12" DRAINAGE PIPE LF 419.00 $8 00 $ 3,352
2.08 REMOVE EXISTING 18" DRAINAGE PIPE LF 21 00 $1000 $ 210
2 09 REMOVE EXISTING DRAINAGE STRUCTURE EA 73 00 $248.00 $ 18,104
2 1 MODIFY EXISTING DRAINAGE STRUCTURES EA 12.00 $300 00 $ 3,600
2 11 ADJUST EXISTING MANHOLE RIMS EA 44 00 $220 00 $ 9,680
2 12 CONNECT TO EXISTING DRAINAGE PIPE - EA 200 $750.00 $ 1,500
2 13 _ CONNECT TO EXISTING DRAINAGE STRUCTURE EA 1.00 $900 00 $ 900
DRAINAGE STRUCTURES
2 14 INLET (TYPE C - VALLEY GUTTER) W/ USF 5105 -6148 EA 86.00 $3,249.00 $ 279,414
2 15 INLET (TYPE C - VALLEY GUTTER) W/ USF 4155 -6210 _ EA 37 00 $3,404 00 $ 125,948
2 16 MANHOLE (5' 0 TYPE J) W/ USF 385 & USF COVER EA 56 00 $3,925.00 $ 219,800
2 17 MANHOLE (4' 0 TYPE P) W/ USF 385 & USF COVER EA 28.00 $3,438.00 $ 96,264
2 18 _ POLLUTION CONTROL STRUCTURE (BAFFLE BOX) EA 7.00 $9,744 00 $ 68,208
2.19 _ POLLUTION CONTROL STRUCTURE (DOUBLE BAFFLE BOX) EA 1 00 $13,996 00 $ 13,996
DRAINAGE PIPING
2 20 15-IN HDPE PIPE CULVERT LF 1,416 00 $42 00 $ 59,472
2.21 18 -IN HDPE PIPE CULVERT LF 7,469 00 $51.00 $ 380,919
2 22 18 -IN HDPE EXFILTRATION TRENCH LF 650 00 $91.00 $ 59,150
2 23 _ 24 -IN HDPE PIPE CULVERT LF 43.00 $58 00 $ 2,494
CURB AND GUTTER
2 24 CONCRETE VALLEY GUTTER LF 20,225.00 $17.50 $ 353,938
OUTFALL
2.25 REHABILITATE OUTFALLS PER PLANS LS 1.00 $119,000 00 $ 119,000
SUBTOTAL STORM WATER: $ 1,962,125
PAVEMENT ASSOCIATED WITH UTILITIES
2.26 TEMPORARY ASPHALT SY 7,999 72 $4 75 $ 37,999
DEWATERING
2 27 SHEETING AND DEWATERING LS 1 00 $18,008 00 $ 18,008
EXISTING UTILITIES
2.28 REMOVE EXISTING FIRE HYDRANT ASSEMBLY EA 11 00 $225.00 _ $ 2,475
2.29 ABANDON EXISTING 6" WATER MAIN LF 7,320 00 $8.00 $ 58,560
WATER IMPROVEMENTS
PAVEMENT '
_ 2.3 TYPE B STABILIZATION (LBR 40' 12 -IN THICK) SY _ _ 4,598.00 $4.50 $ 20,691
2.31 LIMEROCK BASE (12 -IN LIFTS, DOUBLE COURSE PRIMED) SY 4,598.00 $12 00 $ 55,176
2.32 TYPE S -III ASPHALTIC CONCRETE PAVEMENT (2 -IN, 2 LIFTS) SY 4,598.00 $14 00 $ 64,372
2.33 REMOVE & DISPOSAL UNSUITABLE MATERIAL CY 4,510.00 $20 00 $ 90,200
2.34 _ FURNISH & INSTALL SUITABLE BACKFILL MATERIAL CY 4,510.00 $1500 $ 67,650
235 _ 10-IN DUCTILE IRON PIPE (DIP) LF 72.00 $82.00 $ 5,904
2.36 10-IN DIP FITTINGS TN 050 $9,605 00 $ 4,803
2 37 10-IN VALVES / BOXES EA 200 $2,007 00 $ 4,014
2 38 8 -IN DUCTILE IRON PIPE (DIP) LF 10,834 95 $61.00 $ 660,932
2 39 8-IN DIP FITTINGS TN 12.62 $8,094 00 $ 102,110
Page 1 of 2
EXHIBIT A
PINNACLE CONSTRUCTION PROJECT ESTIMATE
y - -p, f DE SCRIPT " ',. t e. " " , rw a,. s , 'O w , , ',UNIT PRICE WORK TOTAL PRIC
$ 7 '.E.D. DAYS P.E.D,�
2 4 8-IN VALVES /BOXES EA 50.00 $1,590.00 $ 79,500
2 41 6-IN DUCTILE IRON PIPE (DIP) LF 345 00 $47 00 $ 16,215
2.42 6-IN FITTINGS TN 1 20 $7,790 00 $ 9,348
2 43 6 -IN VALVES / BOXES EA 23 00 $898.00 $ 20,654
2 44 REMOVE & REPLACE 1" SERVICE CONNECTIONS W/ METER BOX EA 226.00 $1,240.00 $ 280,240
2 45 REMOVE & REPLACE? SERV CONNECTIONS W/ METER BOX(FROM BACK TO FRONT) EA 198.00 $1,090.00 $ 215,820
2 46 FURNISH & INSTALL FIRE HYDRANT ASSEMBLY EA 23 00 $2,600.00 $ 59,800
2.47 FURNISH & INSTALL AIR RELEASE VALVES _ EA 10 00 $3,186.00 $ 31,860
2 48 FURNISH & INSTALL TAPPING SADDLES EA 1.00 $4,926.00 $ 4,926
2 49 CONNECT TO EXISTING WATER MAIN EA 400 $'006 00 $ 4,024
2 5 ADJUST EXISTING VALVE BOXES EA 12.00 $322.00 $ 3,864
2.51 REPAIR DAMAGED SANITARY SEWER LATERALS (ALL SIZES) EA 62.00 $507.00 __ $ 31,434
2.52 REPAIR DAMAGED SANITARY SEWER MAINS ALL SIZES) LF 340.00 $51 00 _ $ 17,340
2 53 SAMPLE POINTS EA 1500 $181 00 $ 2,715
SUBTOTAL UTILITY WORK - WATER: $ 1,970,633
I
STREETSCAPE IMPROVEMENTS
DEMOLITION
2,54 EROSION AND SEDIMENTATION CONTROL LS 1.00 $10,000.00 $ 10,000
2 55 CLEAR AND GRADE RIGHT OF WAY AREA SY 8,989.00 $1 00 $ 8,989
2 56 REMOVE ASPHALT PAVEMENT SY 22,400 00 $1 50 $ 33,600
2.57 REMOVE LIMEROCK BASE COURSE SY 22,400 00 $2.50 $ 56,000
258 FURNISH AND PLACE WATER FILLED BARRICADES LS 1.00 $102,000 00 $ 102,000
2 59 _ REMOVE EXISTING CONCRETE WALL (UP TO 2') LF 230 00 $25 00 $ 5,750
ROADWAY
2.6 TYPE B STABILIZATION (LBR 40 12 -IN THICK) SY 19,211.00 $4 50 $ 86,450
2 61 LIMEROCK BASE (12 -IN LIFTS, DOUBLE COURSE PRIMED) SY 19,211 00 $12.00 $ 230,532
2 62 TYPE S -III ASPHALTIC CONCRETE PAVEMENT (2 -IN, 2 LIFTS) SY 15,452.85 $14.00 $ 216,340
2.63 RESTORATION OF ASPHALT DRIVEWAYS SY 1,891.75 $55 00 $ 104,046
2.64 RESTORATION OF BRICK PAVER DRIVEWAYS SY 5,292 00 $65 00 $ 343,980
2.65 RESTORATION OF CONCRETE DRIVEWAYS SY 1,421 20 $45.00 $ 63,954
266 REMOVE & DISPOSAL UNSUITABLE MATERIAL CY 2,925.00 $20 00 $ 58,500
2.67 FURNISH & INSTALL SUITABLE BACKFILL MATERIAL CY 2,925 00 $1500 $ 43,875
2 68 _ FURNISH & INSTALL GEOSYNTHETIC GEOGRID SY 22,400 00 $3.50 $ 78
LANDSCAPE & IRRIGATION
2.69 ST. AUGUSTINE SOD SY 9,000 00 $ -
2 7 _ ZOUSIA SOD SY 250.00 $ -
2 71 RELOCATE & TRANSPLANT EXISTING TREES (UP TO 6" DBH) EA 12.00 $ -
2 72 _ RELOCATE & TRANSPLANT EXISTING TREES (7" TO 16" DBH) EA 15 00 $ -
2.73 RELOCATE & TRANSPLANT EXISTING TREES (17" TO 24" DBH) EA 400 $ -
2.74 _ RELOCATE & TRANSPLANT EXISTING TREES (GREATER THAN 24" DBH) _ EA 2.00 $ -
2 75 REMOVE EXISTING TREE (UP TO 6" DBH) EA 1000 $ -
2 76 _ REMOVE EXISTING TREE (7" TO 16" DBH) EA 800 $ -
2.77 REMOVE EXISTING TREE (17" TO 24" DBH) EA 4.00 $ -
2.78 _ REMOVE EXISTING TREE (GREATER THAN 24" DBH) EA 8.00 $ -
2 79 REMOVE EXISTING PALM (UP TO 10') EA I 1200 $ -
2 8 REMOVE EXISTING PALM (11' TO 20') EA I 600 $ -
2.81 REMOVE EXISTING PALM (21' TO 30') EA 8.00 $ -
2.82 REMOVE EXISTING PALM (GREATER THAN 30') EA 6 00 $ -
2 83 REMOVE EXISTING HEDGES & SHRUBS SF 3,000 00 $ -
2 84 REMOVE EXISTING ROCKS EA 65 00 $ -
2.85 _ REMOVE MISC PAVING SF 3,000.00 $ -
2.86 REMOVE EXISTING CURBING LF 1,200 00 $ -
2 87 REPAIR EXISTING IRRIGATION SYSTEM (PER LOT) EA 1500 $
SIGNAGE AND PAVEMENT MARKINGS (ITEMIZE BY TYPE) I
2.88 FURNISH AND INSTALL NEW STREET SIGN EA 32 00 $268 00 $ 8,576
2 89 REMOVE & REINSTALL EXISTING SIGNS EA 6.00 $205 00 $ 1,230
2 9 REMOVE EXISTING SIGN EA 3.00 $26.00 $ 78
2 91 FURNISH & INSTALL 6" THERMOPLASTIC (SOLID) LF 1,540 00 $0 70 $ 1,078
2.92 FURNISH & INSTALL 6" DOUBLE YELLOW THERMOPLASTIC LF 858.00 $1 35 $ 1,158
2 93 FURNISH & INSTALL 8" THERMOPLASTIC (SOLID) LF 523.60 $1.10 $ 576
2 94 FURNISH & INSTALL 18" THERMOPLASTIC (SOLID) LF 699 60 $2 70 $ 1,889
2.95 _ FURNISH & INSTALL 24" THERMOPLASTIC (STOP BARS) LF 242 00 $3 70 $ 895
296 FURNISH & INSTALL THERMOPLASTIC DIRECTIONAL ARROW EA 5.00 $58 00 $ _ 290
2.97 _ FURNISH & INSTALL REFLECTIVE PAVEMENT MARKERS (RPM) EA 38 00 $3.70 $ 141
SUBTOTAL STREETSCAPE: $ 1,458,327
TOTAL WORK DAYS: 236.00
DIVISION 1 - GENERAL CONDITIONS TOTAL: $ 116,437
DIVISION 2 - SITEWORK TOTAL: $ 5,391,085
TOTAL LUMP SUM BASE BID AMOUNT (Divisions 1 & 2): $ 5,507,522
Page 2 of 2
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