2011-27680 Reso RESOLUTION NO. 2011 -27680
A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT, BETWEEN
THE CITY AND UNIDAD OF MIAMI BEACH , INC., A FLORIDA NOT -FOR-
PROFIT CORPORATION, DATED MARCH 25, 2011, FOR PROJECT
MANAGEMENT SERVICES RELATIVE TO THE DESIGN, DEVELOPMENT AND
CONSTRUCTION OF CERTAIN IMPROVEMENTS AT BANDSHELL PARK
INCLUDING A TERRACE, TREE RELOCATION, AND UTILITIES ADJACENT
TO THE NORTH BEACH COMMUNITY CENTER; SAID AMENDMENT FOR THE
DESIGN AND CONSTRUCTION OF THE NORTHEAST QUADRANT OF THE
BANDSHELL PARK AS PER THE ADOPTED MASTER PLAN, IN THE NOT -TO-
EXCEED AMOUNT OF $167,550, INCLUDING A 10% CONTINGENCY; WITH
PREVIOUSLY APPROPRIATED FUNDS.
WHEREAS, UNIDAD is overseeing the construction and development of the North
Beach Community Center that has been designed by Rene Gonzalez Architect, and is being
constructed by KM Plaza (the "Project "); and
WHEREAS, the new two -story building will be approximately 8,000 sq. ft. with
additional terraces, as specified in the Project Documents, and will be located at 7251 Collins
Avenue, Miami Beach, FL, 33141, in Bandshell Park; and
WHEREAS, the existing structure and land is owned by the City of Miami Beach,
which is a party to a long term management agreement with UNIDAD; and
WHEREAS, the new two (2) story building will also be owned by the City of Miami
Beach and operated by UNIDAD pursuant to a management agreement with the City; and
WHEREAS, on January 19, 2011, the Mayor and City Commission adopted Resolution
No. 2011 -27573 waiving, by 5 /7ths vote, the competitive bidding requirement, finding such
waiver to be in the best interest of the City, and approving and authorizing the Mayor and City
Clerk to execute a Professional Services Agreement with the Consultant (the Agreement); and
WHEREAS, the Agreement provides for project management services relative to the
design, development and construction of certain improvements at Bandshell Park, including a
terrace, tree relocation, and utilities, adjacent to the North Beach Community Center, located
at 7251 Collins Avenue, Miami Beach, Florida; and
WHEREAS, the Agreement was executed in the amount of $407,291.76; and
WHEREAS, on June 21, 2011, Amendment No.1 was executed in the amount of
$6,408.48, for the additional cost associated with City requested changes pertaining to the
elimination of the concrete bench along the west side of the terrace, and for the added
terrazzo finish to a portion of the terrace (originally supposed to receive concrete finish); and
WHEREAS, the Administration would like to expedite the construction of the northeast
quadrant of the park, as per Master Plan adopted by the City Commission on February 9,
2011; and
T:\AGENDA\2011 \7 -13 -11 \UNIDAD Amendment No. 2 \Unidad Amendment No 2 - Reso.doc
WHEREAS, the scope of work includes the main promenade approach to the new
Community Center, a service drive for the Bandshell Facility as well as the Community
Center, and underground electrical for future lighting installations; and
WHEREAS, the Administration and have reviewed the proposed cost
estimate in the amount of $152,318, for this work, and finds said estimate to be fair and
reasonable; and
WHEREAS, the proposed costs are architectural, engineering, permitting, project
management fees for project's owner's representative and hard costs and as a result,
UNIDAD will not receive any additional compensation for providing project management;
and
WHEREAS, UNIDAD, as a not - for - profit entity, will oversee the Project to ensure that
all work elements are completed at the agreed upon cost without any delays to the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and authorize the Mayor And City Clerk to execute Amendment No.2 to the
Agreement between the City and Unidad of Miami Beach, Inc., a Florida Not - For - Profit
Corporation, dated March 25, 2011, for Project Management Services relative to the design,
development and construction of certain improvements at Bandshell Park including a terrace,
tree relocation, and utilities adjacent to the North Beach Community Center; said Amendment
for design and construction of the northeast quadrant of the Bandshell Park as per the
adopted master plan, in the not -to- exceed amount of $167,550, including a 10% contingency;
with previously appropriated funds.
PASSED AND ADOPTED this /. # day of ar , 2011.
ATTEST:
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T:WGENDA\2011 \7 -13 -11 \UNIDAD Amendment No. 2 \Unidad Amendment No2 - Reso.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Amendment No. 2 to the
Agreement Between The City And UNIDAD Of Miami Beach, Inc., A Florida Not - For - Profit Corporation, Dated
March 25, 2011, For Project Management Services Relative To The Design, Development And Construction
Of Certain Improvements At Bandshell Park Including A Terrace, Tree Relocation, And Utilities, Adjacent To
The North Beach Community Center; Said Amendment For The Design And Construction Of The Northeast
Quadrant Of The Bandshell Park As Per Adopted Master Plan, In The Not -to- Exceed Amount Of $167,550,
Including A 10% Contingency; With Funding In The Amount Of $54,000, from Previously Appropriated Fund
161 Quality of Life Funds, And An additional Appropriation Advancing $113,500 From Fund 161 Quality Of
Life Funds (North Beach); With All Such Funds To Be Reimbursed From Future Miami -Dade County General
Obligation Bond Funds.
Key Intended Outcome Supported:
Ensure well designed, quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.): 63% of North Beach residents surveyed rated
Overall Quality of Life within the City of Miami Beach as excellent & good, compared to 75% of residents in the
City overall.
Issue:
Shall the City Commission adopt the Resolution authorizing Amendment No. 2 to the Unidad Agreement?
Item Summary /Recommendation:
UNIDAD is overseeing the construction and development of the North Beach Community Center that has
been designed by Rene Gonzalez Architect, and is being constructed by KM Plaza (the "Project "). The scope
of work for the Project includes the demolition of an existing structure on the site. The new two story building
will be approximately 8,000 sq. ft. with additional terraces, and is located at 7251 Collins Avenue, in Bandshell
Park. It is anticipated that the project will be completed in the Fall of 2011 On January 19, 2011, the Mayor
and City Commission adopted Resolution No 2011 -27573 approving the execution of an Agreement between
the City of Miami Beach and UNIDAD of Miami Beach, Inc., for Project Management Services relative to the
design, development and construction of certain improvements at Bandshell Park including a terrace, tree
relocation, and utilities adjacent to the North Beach Community Center. Given the fact that the renovation of
the Bandshell Facility has already been completed, and that the construction of the new North Beach
Community Center will be completed in the fall of 2011, the Administration would like to expedite the
construction of the northeast quadrant of the park, as per the Master Plan adopted by the City Commission on
February 9, 2011 The scope of work includes the main promenade approach to the new Community Center,
a service drive, and underground electrical for future lighting installations. The Administration and UNIDAD
have reviewed the proposed preliminary cost estimate in the amount of $152,318, for this work, and find said
estimate to be fair and reasonable. Funding for this task includes $54,000, from previously appropriated Fund
161 Quality of Life funds, as well as an additional appropriation advancing $113,500 from Fund 161 Quality of
Life (North Beach) funds. Although the Bandshell Park project was originally scheduled to receive Miami -Dade
General Obligation Bond (GOB) funds in late 2009, the funding was delayed due to a revised Miami -Dade
bond funding schedule. However, the funding commitment remains, as outlined in an April 12, 2011, letter
from Miami -Dade County Commissioner Sally Heyman (See Attachment 4). Based on conversations with
County staff, it is now anticipated that these funds will be available in approximately six months.
The Administration recommends approval of this resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Amount Account Approved
Source of Funds: $167,550 161 -2538 Quality of Life Resort Tax
OBPI _ Fund
Total $167,550
City Clerk's Office Legislative Tracking:
Sign -Offs:
Departme ector Assista mig Manager City Manager .a _
FV f, D =�W JMG _..
T.WGEND A11 \7- 13- 11 \UNIDAD Amendment No. 2 \U d Amendment No2 - Summary.doc .
M IAMIBEACH
AGENDA C�7C
DATE 7 -h3 l
m MIAMI
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City C mmission
FROM Jorge M. Gonzalez, City Manager
DATE: July 13, 2011
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT, BETWEEN
THE CITY AND UNIDAD OF MIAMI BEACH , INC., A FLORIDA NOT -FOR-
PROFIT CORPORATION, DATED MARCH 25, 2011, FOR PROJECT
MANAGEMENT SERVICES RELATIVE TO THE DESIGN, DEVELOPMENT AND
CONSTRUCTION OF CERTAIN IMPROVEMENTS AT BANDSHELL PARK
INCLUDING A TERRACE, TREE RELOCATION, AND UTILITIES ADJACENT
TO THE NORTH BEACH COMMUNITY CENTER; SAID AMENDMENT FOR THE
DESIGN AND CONSTRUCTION OF THE NORTHEAST QUADRANT OF THE
BANDSHELL PARK AS PER THE ADOPTED MASTER PLAN, IN THE NOT -TO-
EXCEED AMOUNT OF $167,550, INCLUDING A 10% CONTINGENCY; WITH
PREVIOUSLY APPROPRIATED FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution authorizing Amendment No. 2 to the Unidad Agreement.
FUNDING
Funding for this task includes $54,000 from previously appropriated Fund 161 Quality of Life
funds as well as an additional appropriation advancing $113,500 from Fund 161 Quality of
Life (North Beach) funds. Although the Bandshell Park project was originally scheduled to
receive Miami -Dade General Obligation Bond (GOB) funds in late 2009, the funding was
delayed due to a revised Miami -Dade bond funding schedule. However, the funding
commitment remains, as outlined in an April 12, 2011, letter from Miami -Dade County
Commissioner Sally Heyman (See Attachment 4). Based on conversations with County
staff, it is now anticipated that these funds will be available in approximately six months. It
should be noted that reimbursement allocations are made not later than 18 months after the
later of: (A) The date the original expenditure is paid; or (B) The date the project is placed in
service or abandoned, but in no event more than 3 years after the original expenditure is
paid. In addition, expenditures that are more than 3 years old or that are for projects that
have been complete more than 18 months generally will not qualify for reimbursement under
applicable federal tax rules governing use of bond proceeds.
Commission Memorandum
Unidad Amendment No.2
July 13, 2011
Page 2 of 3
ANALYSIS
UNIDAD is overseeing the construction and development of the North Beach Community
Center located at 7251 Collins Avenue, in Bandshell Park that has been designed by Rene
Gonzalez Architect, and is being constructed by KM Plaza (the "Project "). The scope of work
for the Project includes the demolition of an existing structure on the site. The new two story
building will be approximately 8,000 sq. ft. with additional terraces, and is located at 7251
Collins Avenue, in Bandshell Park.
The proposed building, which includes public restrooms, will be iconic in nature and the
North Beach Community Center will be operated therein, when completed, by UNIDAD. The
existing structure and land is owned by the City of Miami Beach, which is a party to a long
term management agreement with UNIDAD. The new two (2) story building will also be
owned by the City of Miami Beach and operated by UNIDAD pursuant to a management
agreement with the City. It is anticipated that the project will be completed in the Fall of 2011.
On January 19, 2011, the Mayor and City Commission adopted Resolution No. 2011 -27573
approving the execution of an Agreement between the City of Miami Beach and UNIDAD of
Miami Beach, Inc., for Project Management Services relative to the design, development and
construction of certain improvements at Bandshell Park including a terrace, tree relocation,
and utilities adjacent to the North Beach Community Center.
Given the fact that the renovation of the Bandshell Facility has already been completed, and
that the construction of the new North Beach Community Center will be completed in the fall
of 2011, the Administration would like to expedite the construction of the northeast quadrant
of the park, as per the Master Plan adopted by the City Commission on February 9, 2011.
The scope of work includes the main promenade approach to the new Community Center,
the service drive for the Bandshell Facility as well as the Community Center, and
underground electrical for future lighting installations.
The Administration and UNIDAD have reviewed the proposed preliminary cost estimate in
the amount of $152,318, which includes soft costs and hard costs, and finds said estimate to
be fair and reasonable.
UNIDAD, as a not - for - profit entity, will oversee the Project to ensure that all work elements
are completed at the agreed upon cost without any delays to the Project. The proposed
costs are architectural, engineering, permitting, project management fees for project's
owner's representative, and hard costs and as a result, UNIDAD will not receive any
additional compensation for providing project management services.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve and authorize
the Mayor And City Clerk to execute Amendment No.2 to the Agreement between the City
and Unidad of Miami Beach, Inc., a Florida Not - For - Profit Corporation, dated March 25,
2011, for Project Management Services relative to the design, development and construction
of certain improvements at Bandshell Park including a terrace, tree relocation, and utilities
adjacent to the North Beach Community Center; said Amendment for design and
construction of the northeast quadrant of the Bandshell Park as per the adopted master
plan, in the not -to- exceed amount of $167,550, including a 10% contingency; with previously
appropriated Fund 161 Quality of Life funds, and an additional appropriation advancing
2
Commission Memorandum
Unidad Amendment No.2
July 93, 2011
Page 3 of 3
$113,500 from Fund 161 Quality of Life funds (North Beach); with all such funds to be
reimbursed from future Miami -Dade County bonds.
Attachments:
1. Sketch of proposed scope of work
2. Rough order of magnitude for scope of work
3. Amendment No.2 (draft)
4. April 12, 2011 letter from Miami -Dade Co. Commissioner Sally A. Heyman
JMG /DB /FV /JC /TV
T:\AGENDA\2011 \7- 13- 11 \Unidad Amendment No2 - Memo.doc
3
Attachment 1
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Attachment 2
Claro
development
BANDSHELL PARK - NORTHSIDE PARK IMPROVEMENTS
ROUGH ORDER OF MAGNITUDE
Cost Submitted to CMB: 6/22/2011
Cost Approved by CMB:
Soft Costs Cost Comments
Architecture $ 3,500.00
Civil Engineer $ 3,880.00
Coastal / DEP Consulting $ 3,820.00
ERP Permit $ 3,390.00
MEP Engineer $ 1,850.00
Permit Expeditor $ 2,000.00 Hourly Cap
Permit Fees $ - City of Miami Beach
Project Management $ 4,600.00 Hourly Cap
Total Soft Costs $ 23,040.00
Hard Costs Cost Comments
Demolition $ 11,500.00
Sitework / Earthwork $ 57,078.00
Landscape / Irrigation $ - by CMB
Concrete $ 26,250.00
Electrical $ 10,000.00
Fee $ 10,482.80
General Conditions $ 10,483.00 Assumes work during UNIDAD construction of NBOC
Insurance $ 2,018.00
Bond $ 1,467.00
Total Hard Cost $ 129,278.80
Total Costs $ 152,318.80
•