Professional Building Services l
l
MAMIBEACH
ADDENDUM NO. 1
TO CERTIFICATION OF CONTRACT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA
AND
PROFESSIONAL BUILDING SERVICES, INC.
ITB No. -13 -10/11 FOR JANITORIAL SERVICES CITYWIDE
I. As per Contractor's representation, acknowledgement, and agreement at the July 13,
2011 City Commission Meeting, and as an additional consideration to the City .for award
and execution of the subject Contract by the City, Contractor hereby agrees to comply with
the following terms throughout the duration of the Contract.
As further inducement for the City to enter into this Agreement, Contractor commits to offer
employment to employees of the preceding City vendors' (i.e. Vista, Diamond and
Omarcio); which offer shall include the following terms:
1. All Vista, Diamond and Omarcio employees choosing to "migrate" shall be
offered employment by .Contractor. Contractor shall offer employees employed
pursuant to the preceding City vendors' (i.e. Vista Diamond and Omarcio
contracts with the City, whose employment may be terminated as a result of
award of this Contract, a right of first refusal of employment under this Contract;
assuming such employees meet the qualifications to perform the required work
and /or services pursuant to the Contract Documents and, additionally,
successfully pass the required background checks (which shall include, without
limitation, drug testing and criminal background checks).
2. Any employee hired by the Contractor who was employed under the preceding
City vendors' contracts shall be retained for the duration of the Contract, unless
Contractor can reasonably demonstrate to the City that such employee was
dismissed for cause in accordance with Contractor's employment policies and
procedures. Within ten (10) days of the termination of any employee who was
hired from the preceding. City vendors' contracts, Contractor must furnish the
Procurement Director, with a written explanation stating the basis for said
termination. Notwithstanding the preceding, any and all employees including,
without limitation, employees of Vista, Diamond and Omarcio seeking
employment must comply with Contractor's hiring policies and procedures as a
condition of employment.
3. Within ten (10) days of the Effective Date of this Contract, Contractor shall
furnish the Procurement Director a certified list of the names and contact
information of all employees transitioned from the preceding City vendors'
contracts. Said list shall contain the date of commencement of employment of
each such employee.
4. Commencing on December 1, 2011, and thereafter on a quarterly (i.e. every 3
months) basis for the duration of the Contract, Contractor shall provide certified
payroll records to the Procurement Director.
5. FAILURE TO ADHERE TO THE ABOVE REQUIREMENTS,_ MAY RESULT IN
THE CITY'S EXERCISING ITS RIGHT TO TERMINATE THE CONTRACT
UPON 30 -DAY'S WRITTEN NOTICE TO CONTRACTOR.
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II. Pursuant to Section 3.2 (B) of the ITB, entitled "Qualifications of Other Contractor
Personnel ", the requirement for all employees to be fully conversant in English is hereby
deleted as follows:
The personnel employed by the Contractor shall be capable employees, trained
and qualified in custodial type work. All empley , , be full GGRYeF
F=Rgl;6h.
Notwithstanding the preceding., the on -site supervisor is required to be fully conversant in
English, pursuant to Section 3.2 (A) of the ITB.
IN WITNESS WHEREOF the City and Contractor have caused this Addendum No.. 1
Certification of Contract to be signed and attested on this 3 r 4 day of 2011, by
their respective duly authorized representatives.
CONTRACT CITY OF IAMI
By By _
tv
reside Signature Edward L. Tobin
Vice -Mayor
Print Name Date
Date
ATTEST: ATTEST:
Secretary/ Signature City Clerk
2 If
Print Name Date
F: \PURC \$ ALL \MARTA \Bids \10 -11 \Janitorial Services \Contracts \Professional Addendum No 1.doc
APPROVED AS 'TO
FORM & LANGUAGE
Attorn Date
2
'MAMIBEACH
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: Janitorial Services Citywide
CONTRACT NO.: 13 -10/11
EFFECTIVE DATE(S): This Contract shall remain in effect for. three (3) years from date of
Contract execution by the Mayor and City Clerk, and may be renewed
by mutual, agreement of the parties for three (3) additional one (1)
year terms.
SUPERSEDES: RFP No. 04 -07/08
CONTRACTOR(S): Professional Building Servicing, Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: $248,905.08
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on July 13, 2011, for approval to award a contract, upon
- execution between the City of Miami Beach, Florida, and Contractor.
B. EFFECT - This Contract is' entered into to provide janitorial services Citywide, pursuant
to City Invitation to Bid No. 13 -10/11 and any addenda thereto(the tTB), and Contractor's
bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto
may hereinafter collectively be referred to as the "Contract Documents").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall - be issued in
.accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes. All blanket
purchase orders shall show the City of Miami Beach Contract Number 13- 10/11.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
failure of Contractor's performance (or failure to perform) according to the requirements
of the Contract Documents to Duane 'Knecht, City of Miami Beach, Property
Management Division 'Director at 305- 673-7000 ext. 2914.
E. INSURANCE CERTIFICATES) The Contractor shall file 'Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager,_ prior to delivery of
supplies and /or commencement of any services /work by Contractor.
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or' encumbered by Contractor without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work and /or services required by the Contract Documents without.the prior
written consent of the City.
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Certification of Contract
Contractor warrants and represents that all persons providing /performing any supplies,
work, and /or services required by the Contract Documents have the knowledge and
skills, either by training, experience, education, or a combination thereof, to adequately
and competently provide /perform same, or services to City's satisfaction, for the agreed
compensation.
Contractor shall provide /perform the supplies, work, and /or services required under the
Contract Documents in a skillful and respectable manner. The quality. of the Contractor's
performance and all interim and final product(s) and /or work provided to or on behalf of
City shall be comparable to the best local and national standards.
{ G. SERVICE EXCELLENCE STANDARDS Excellent Customer .Service is the standard of
the City of Miami Beach. As a Contractor of the City, Contractor will be required to
conduct itself in-.a professional, courteous and ethical- manner, and at all times adhere to
the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133,
Florida Statutes, a person or affiliate who is a contractor, consultant or other provider,
who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to the
City, may not submit a bid on a contract with the City for the construction or repair of a
public building or public work, may not submit bids on leases of real property to the. City,
may not be awarded or perform work as a contractor, supplier, 'subcontractor, or
consultant .under a contract with the City, and may not - transact any business - with the
City in - excess_ of the threshold amount provided in Section_ 287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation of
the Contract and may result in Contractor debarment.
1. INDEPENDENT CONTRACTOR - Contractor is .an independent contractor under this
Contract. Supplies, work, and /or services, .provided by Contractor pursuant to the
Contract. Documents shall be subject to the supervision of Contractor. In providing such
supplies, work, and /or services, neither Contractor nor its agents shall act as officers,
employees, or agents of the City. This Contract shall not constitute or make the parties
a partnership or joint venture.
J. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or
substantially benefit a - third. party by this Contract and /or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries. to this Contract
.and that no .third party shall be entitled to assert a claim against either of them based
upon this Contract and /or the Contract Documents.
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and /or the Contract
Documents.
2
Certification of Contract
K. NOTICES - Whenever either party desires to give notice to the other, such notice must
be . in writing, sent by certified United States Mail, postage prepaid, return receipt
requested, or hand- delivery with a request for a- written receipt of acknowledgment of
delivery, addressed to the party for whom it is intended at the place last specified. The
place for giving notice shall remain the same as set forth herein until changed in writing
in the manner provided in this section. For the present, the parties designate the
following:
For City
Gus Lopez, Procurement Director
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
Duane Knecht, Property Management Director
City of Miami Beach
Property Management Department
1245 Michigan Avenue
Miami Beach, Florida 33139
For Contractor
Professional Building Services, Inc.
7027 W. Broward Blvd., #303
Plantation, Florida 33317
Attn: Craig Saxner
Phone: 954 -473 -0025
Fax: 305 - 675 -4668
E- mail: craiq (o_professionalbuiIdingservices .info
L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver.of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a - modification of the terms of this Contract.
M. SEVERANCE - In the event a portion of. this Contract and /or the Contract Documents is
- found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
(7) days after the finding by the court becomes final.
r
3
Certification of Contract
N. APPLICABLE LAW AND VENUE - This Contract and /or the Contract Documents shall
be enforceable in Miami -Dade County, Florida,. and if legal action is necessary. by either
party with - respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related - to, or arising
out of the Contract and /or the Contract Documents. Contractor, shall specifically -
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unless contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. This Contract shall not be effective until all bonds and insurance(s) required under the
Contract Documents have been submitted to, and approved by, the City's , Risk Manager.
Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are
hereby adopted by reference and incorporated herein as if fully set forth in this - Contract.
Accordingly, Contractor agrees to abide by and be bound by any and all of the
documents incorporated by the Contract Documents. Where there is a conflict between
any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in
response thereto, the more stringent provision (as enforced by the City) shall prevail. -
4
Certification of Contract
IN WITNESS WHEREOF the City and Contractor h e caused this Certification of Contract to
be signed and attested on this rot day of 2011, by their respective duly
authorized representatives.
CONTRACTOR CITY OF MIAMI BEACH
- - -- -
esid t/ Si nature
9 Edward L. Tobin i
[ Vice-Mayor j
CQ L b- S�*'4.td' /?
Print Name Date
t 11
Date
ATTEST: ATTEST:
Secretary/ Signature City Clerk
El C &6
Print Name Date
Date
FAPURC\$ALL\MARTA\Bids\1 0-11 \Janitorial Services \Contracts \ITB- 13 -10 -11 Professional Building Service.doc
_ APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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JANITORIAL SERVICES CITYWIDE
ITB 13- 010/11
BID. FORM PAGE 1 OF 5
Professional Building Services -2011
We propose to furnish all necessary materials, tools, equipment, transportation,, chemicals, supplies, labor
and supervision necessary in order to provide Janitorial Services in accordance with the Bid Specifications, as
follows:
NOTE: Each location shall be bid as a total monthly cost to the City. The Bid shall include costs for
custodians, supervisors, payroll, taxes, insurance, fringe benefits, chemicals & supplies, tools & equipment,
expendable supplies used in replenishing rest room dispensers such as paper towels, roll tissue, hand soap,
etc., transportation to facility, overhead and profit.
I: CITY FACILITIES
Night Cleaning is required on all locations unless otherwise noted. In addition, some locations require day
cleaning, as specified in Appendixes A and B.
Item Building Monthly Cost .
1 City Hall
Night cleaning: required
Day Cleaning: (1 ) custodian (35 hrs/ week ) $ 10,004.42
2 Offices Located at the City Hall Parking Garage
Night Cleaning only $ 9,520.67
3 777 Building (City Hall Annex Building)
Night Cleaning Only $ 3,452.00
4 555 Building
Night Cleaning only $ 1,804.67
5 Scott.Rakow Youth Center and Ice Rink
Night cleaning:
(1) custodian M -F — 5pm to 9pm
Day Cleaning:
(1) Custodian M -F, 10 am to 6.pm
(1) Custodian Saturday, 10am to 9pm
(1) Custodian Sunday, 12 pm to 8 pm
Custodian Billing Rate: $ 13.88 $ 7;651.67
6- Police Station
Night Cleaning: Not Required
Day Cleaning:
(5) Custodians M -F - 7:30am 3:30 pm
(1 ) Custodian Sat -Sun (4 hours per da $ 13,706.67
7 Fire Support Services
Night Cleaning only $ 513.92
January 27, 2011 Bid No: 13 -10/11
City of Miami Beach
JANITORIAL SERVICES CITYWIDE
ITB 13- 010/11
BID FORM PAGE 2 OF 5
8 South Shore Community Center
Night Cleaning: required
Day Cleaning:
(1) Custodian M -F 12 -5 pm
Time Certain Clean -up $ 2,765.75
- 9 North Beach Police Substation
Night Cleaning: Not required
Day Cleaning required between 9 am =12pm (Estimated: 2hr /day) $ 465.00
10 21st Street Recreation Center
Time Certain - - Cleaning
Day Cleaning. required
No Night Cleaning $ 2,568.33
11 Ocean Front Auditorium
Day Cleaning: Monday and Thursday 2, hours per day
1 No Night Cleaning $ 1,648.33
12 North Shore BandShell
As needed basis.
Custodian billing Rate: `$ 13.88 $ 265.00
13 North Shore Recreation & Tennis Center
Cleaning Hours:
(1) Custodian M -F, 10 am to 6 :30pm
(1) Custodian M =F, 1 pm to 8pm
(1) Custodian Saturday 10 am to 6:30pm
(1) Custodian Sunday 12 Noon to 7pm
Custodian Billing Rate: ,$ , 13.88
$ 6,424.00
14 North Shore Open Space Offices
Night Cleaning: Not Required
Day Cleaning: Once daily between 7am -5pm $ 438.00
15 Muss Park
Cleaning hours: Once daily between 4pm to 7 pm $ 490.83
16 Crespi Park
Day Cleaning only during operating hours $ 520.83
17 Tatum Park
Day Cleaning only during operating hours $ 520.42
1.8 Still Water Park
Day Cleaning only during operating hours $ 445.00
19 Fairway Park
Cleaning hours: 6 pm to 8 pm $ 445.00
20 Normandy Shores Park
Night Cleaning Required.
Day Cleaning: One Mid-day cleaning $ 516.25
21 Normandy Shores Guardhouse
Night Cleaning $ 262.67
January 27, 2011 Bid No: 13 -10/11
City of Miami Beach
JANITORIAL SERVICES CITYWIDE
1TB 13- 010/11
BID FORM PAGE 3 OF 5
22 Normandy Isle Park and Pool Facility
Pool: Twice a Day Cleaning, Morning Cleaning and Night Cleaning
Activity Building: One Cleaning between 8am - 8 m $ 2,008.33
23 Parks Maintenance Building
Night Cleaning only $ 531.67
24 Property Management Office and Maintenance Facility
Night Cleaning only. $ 1,056:67
25 .Beach Patrol Office.
Night Cleaning Only $ 1,181.67
.26 Police Athletic League And Recreation Center
(1) Custodian M -F, 4 hours per day during operating hours
Custodian Billing Rate: $ _13.88 $ 2,093.25
27 Flamingo Park Pool
Night Cleaning Only $ 1,155.33
28 Flamingo Park Inside And Outside Tennis Courts Restrooms
Clean Twice per day, - first at 11 :30am, second after 9 prn $ 905.00
29 Flamingo Park Baseball /Softball/ Football Restrooms
Clean Twice per day, first at 11:30am, second after 9 prn $ 1,156.33
30 Public Works Operations Building
Night Cleaning Only $ 1,723.33
31 Parking :Department Operation Building
Night Cleaning $ 669.33
32 Marine. Patrol Office & Public Restroom Facility
-. Night Cleaning $ 1,415.00
33 South Pointe Park
I Night Cleaning $ 425.00
- TOTAL MONTHLY COST (FACILITIES): $ 78,750.34
ll. GARAGES
Item Garage Monthly Cost
.1 17 th Street Garage $ 7
2 `12" Street Garage $ 1,681.67
3 13 Street Garage $ 1,681.67
4 16 Street Garage $ 6,488.33
5 17 Street Garage $ 8,796.67
6 42 "d Street Garage $ 2,590.00
7 ity Hall Garage $ 9,103.17
8 Pennsylvania Garage $ 8,538.33
TOTAL MONHTLY COST (GARAGES):j 45,956.56
January 27, 2011 - Bid No: 13 -10/11
City of Miami Beach
JANITORIAL SERVICES CITYWIDE
ITB 13- 010/11
BID FORM PAGE 4 OF 5
111. ADDITIONAL SERVICES
1. HOURLY BILLING RATES (Section 2.9)
Should the City require extra custodial services, we propose to furnish at the following rates
(includes janitorial supplies):
Hourly Billing Rate I - hourly rate for straight time,
i.e. from 8:00 a.m. to 5:00 p.m. Monday — Friday $ 13.88
Hourly Billing Rate II - hourly rate for overtime,
Le, before 8:00 a.m. or after 5:00 .p.m., 'or on weekends
or holidays $ 20.82
2. COST PER SF
The contractor shall provide any additional per- square -foot cost associated with cleaning services
above the normal monthly charge if specific services are requested by the CC.
$ 0.77
3. PRESSURE CLEAN GARAGES
Cost per Service
Pressure Wash Pressure Wash
Item Garage Floors Stairs
1 7th Street Garage $ 3,060.00 $ 160.00
2 12 Street Garage $ 2,040.00 $ 160.00
3 13 Street Garage $ 2,550.00 $ 160.00
4 16 Street Gara e $ 2,550.00 $ 320.00
5 17 Street Garage $ 2,550.00 $ 320.00
6 42 " Street Garage $ 2,550.00 $ 160.00
7 City Hall Garage $ 3,570.00 $ 120.00
8 P Garage $ 3,060.00 $ 160.00
January 27, 20.11 Bid No: 13 -1 -0/11
City of Miami Beach
JANITORIAL SERVICES CITYWIDE
]TB 13- 010/11
BID FORM PAGE OF - 5
PAYMENT TERMS: NET 30. If other,' specify here
ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE
BID MUST BE SUBMITTED IN DUPLICATE,
SUBMITTED BY Craig Saxner
COMPANY NAME: Professional Building Services
SIGNATURE
(I certify fKat I -am thorized to execute
this proposal and
Bidders must acknowledge receipt of addendum (if applicable).
Addendum No. 1: 2/8/11 2/18/2011
Insert Date Insert Date
Addendum No. 3: 2/28/11 Addendum No. 4: 3/4/11
Insert Date Insert Date
NAME/TITLE(Print): Craig Saxner
ADDRESS: 7027 W. Broward 'Blvd., #303
CITY /STATE: _Plantation, FL
ZIP 33317
'TELEPHONE NUMBER: 954- 473 -0025
EMAIL: craigQ _ professional buiIdingservices .info
:FEDERAL I.D. NUMBER: 59- 2706742
January 27, 2011 Bid No: 13 -10/11
-City of Miami Beach
i
COMMISSION ITEM SUMMARY
r_nnrlPnCPr1 TitIP'
Request For Approval To Award Contracts To ISS Facility Services, Inc., Omarcio Cleaning Services, Inc.,
Performance Cleaning Group, And Professional Building Services; Reject Bids Received For The Following
Locations: City Hall Parking Garage And Offices Located At City Hall Parking Garage; Pursuant To Invitation
To Bid No. 13- 10/11, For Janitorial Services Citywide, In The Annual Amount Of $1,311,099.60; And
Authorize The Administration To Evaluate The Current Services Levels To Further Reduce The Total Cost.
Key Intended Outcome Supported:
Ensure well maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
87.2% of residents, and 85% of businesses rated the appearance and maintenance of the City's public
buildings as excellent or good
Issue:
Shall the City Commission approve the award of Contracts?
Item 5ummary/Kecommenaation:
Invitation to Bid (ITB) No. 13- 09/10, was issued on January 27, 2011, and 27 bids were received on March 11,
2011. The purpose of the ITB is to establish contracts by means of competitive sealed bids to qualified
providers of janitorial services. These contracts shall remain in effect until September 30, 2013, and may be
renewed by mutual agreement for three (3) additional years, on a year -to -year basis.
A Technical Review Panel (the "Panel ") convened on March 31, 2011 to be briefed on the evaluation process,
and to receive all responsive bids. The Panel reconvened on April 13 and 20, 2011 to discuss their rankings of
the companies per location. After all scorings were tabulated, the panel recommended award to four (4)
companies: ISS Facility Services, Inc., Omarcio Cleaning Services, Inc., Performance Cleaning Group,
and Professional Building Services.
The contract price to provide janitorial services resulting from ITB 13 -10/11 is fixed and firm through
September 30, 2013, which means savings of approximately $58,572 through September 30, 2011. After
October 1, 2011, the annual savings realized are approximately $281,228 for Fiscal Year 2012 and $282,356
for Fiscal Year 2013, for a total of $622,156 through September 30, 2013.
APPROVE THE AWARD OF CONTRACTS.
Advisory Board Recommendation:
N/A
Financial Infnrmatinnr
City Clerk's Office Legislative Tracking:
Gus Lopez Ext. 6641
Cinn_fA m--
�a
Source of
Amount
Account
Funds:
1
$792,885.00
Property Management Account 520 - 1720 - 000325
2
$342,342.60
Parking Department Account 480 - 0463- 000325 (12"',
13"', 17� 42 Street, City Hall and Penn Av Garages
3
$82,800.00
Parking Department Account 142 - 6976- 000325
Street Garage
4
$77,520.00
Parking Department Account 463- 1990 - 000325 (16
Street Garage
OBPI
5
$3,184.00
Public Works Water Account 425 - 0410- 000325
6
$3,184.00
Public Works Sewer Account 425 - 0420 - 000325
7
$3,184.00
Public Works Stormwater 427 - 0427 - 000325
8
$6,000.00
Fire Department Account 011 - 1210 - 000325
'Total
$1,311,099.60
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez Ext. 6641
Cinn_fA m--
�a
20 ,
City Manager
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TAWGENlbA\2011%-0T -VKlTB 13 -10 -'M Janitorial Services SUMMARY.=
IM MIAMIBEArH
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AGENDA ITEM ,2
DATE -!-!!
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Cit Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 1, 2011
SUBJECT: REQUEST FOR APPROVAL TO A ARD CONTRACTS TO ISS FACILITY
SERVICES, INC., OMARCIO CLEANING SERVICES, INC., PERFORMANCE
CLEANING GROUP, AND PROFESSIONAL BUILDING SERVICES; REJECT
BIDS RECEIVED FOR THE FOLLOWING LOCATIONS: CITY HALL PARKING
GARAGE AND OFFICES LOCATED AT CITY HALL PARKING GARAGE;
PURSUANT TO INVITATION TO BID NO. 13- 10/11, FOR JANITORIAL
SERVICES CITYWIDE, IN THE ANNUAL AMOUNT OF $1,311,099.60; AND
AUTHORIZE THE ADMINISTRATION TO EVALUATE THE CURRENT SERVICE
LEVELS TO FURTHER REDUCE THE TOTAL COST.
ADMINISTRATION RECOMMENDATION
Approve the award of contracts.
KEY INTENDED OUTCOME
Ensure well- maintained facilities.
FUNDING
Funding will be provided from the following Accounts:
$792,885
Property Management Account 520 - 1720 - 000325
$342,342.60
Parking Department Account 480 - 0463- 000325
(12 "' 13 'h 17tH 42 Street, City Hall and Pennsylvania Av. Garages)
$82,800
Parking Department Account 142 - 6976- 000325 (7 Street Garage)
$77,520
Parking Department Account 463- 1990- 000325 (16 Street Garage)
$3,184
Public Works Water Account 425 - 0410 - 000325
$3,184
Public Works Sewer Account 425 - 0420 - 000325
$3,184
Public Works Stormwater 427 - 0427 - 000325
$6,000
Fire Department Acco 011- 1210- 000325
$1,311,099.60 Total
ANALYSIS
The purpose of Invitation to Bid (ITB) 13 -10/11 is to establish contracts by means of
competitive sealed bids to qualified providers of janitorial services. These contracts shall
remain in effect until September 30, 2013, and may be renewed by mutual agreement for
three (3) additional years, on a year to year basis. The ITB is subject to the requirements
of the Living Wage and Equal Benefits Ordinances.
206
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 2
The contracts consist of providing janitorial services to City facilities and parking garages
which include administrative offices, recreational facilities, parking facilities and public
restrooms. The awarded companies shall provide all supervision, administrative and
technical support, labor, subcontractors, materials, supplies and equipment (except as
otherwise provided), and shall plan, schedule, coordinate and assure effective completion
of all services.
The awarded companies shall also be responsible for all toilet paper, paper towels, hand
soaps and other consumables required to maintain restrooms and shower facilities located
City -wide. As part of the City's "GREEN BUILDING" REQUIREMENTS, it is the intent of the
City to make our buildings environmentally friendly through waste prevention, and the use
of environmentally friendly /preferable products.
The ITB was issued with language which required that all chemicals used be those
commercially available which meet Federal, State, and local codes; that meets the
Environmental Protection Agency's criteria for Low or no Volatile Organic Chemicals
(VOC's). Companies shall use as many waste prevention and environmentally preferable
products as possible, as well as the use of products made with a minimum of recycled post
consumer materials as set forth in the EPA Comprehensive Procurement Guideline (CPG)
while at the same time taking into consideration, waste prevention methods. (i.e. - roll
towels rather than individually folded towels and multi -rolls of toilet tissue rather than single
rolls.)
As part of the evaluation proceedings, the responsive bidders were allocated points for their
responses to the City's required environmental program and corporate responsibility plan.
The ITB provides for a mechanism to monitor and ensure that the City's green guidelines
and corporate responsibility plans proposed are adhered to.
Although this ITB identifies specific facilities to be serviced, any facility may be added or
deleted to from this contract at the option of the City. When an addition to the contract is
required, awarded companies shall be invited to submit price quotes for these new facilities.
If these quotes are comparable with prices offered for similar services, the award(s) shall
be made to the lowest and best responsible bidder(s) meeting the specifications, or scope
of services.
BID PROCESS
Invitation to Bid (ITB) No. 13- 09/10, was issued on January 27, 2011 with a bid opening
date of February 25, 2011. A Pre -Bid Conference was held on February 11, 2011, and site
visits were conducted on February 24 and 25, 2011. Five (5) Addendums were issued to
provide additional information and to respond to all questions submitted by the prospective
bidders, thus extending the bid opening due date to March 11, 2011.
Bidsync and Bidnet issued bid notices to 81 and 45 prospective bidders respectively. The
notices resulted in the receipt of 27 bids from the following companies:
• ABP Maintenance
• AJ &AJ Cleaning Solutions
• Best Janitorial & Supplies
• Boro Building & Property Maint.
• Carolina Cleaning
• Chi -Ada Corporation
• Cleaning Systems Inc.
• Come Land Maintenance Co.
• High Maintenance Services (HMS)
• Honor Cleaning
• ISS Facility Services
• Magic Brite Janitorial
• N &K Enterprises
• OJS Systems
• Omarcio Cleaning Services
• Performance Cleaning Group
207
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 3
• D&A Building
• Diamond Contract Services
• Dream Clean Inc.
• Federal Janitorial
• FMC Services
• Frank Medina & Associates
• Powermind Global Service
• Professional Building Services
• Stockton Maintenance Group
• Triangle Services
• Vista Building Maintenance
The test of responsiveness performed by the Procurement Department resulted in the
following companies being deemed non - responsive for failing to comply with the
requirements of the ITB: AJ&AJ Cleaning Solutions did not meet the three minimum year
requirement, and FMC Services and Stockton Maintenance Group acknowledged they had
not accounted for Living Wage increases through September 30, 2013.
A Technical Review Panel (the "Panel ") convened on March 31, 2011 to be briefed on the
evaluation process, and to receive all responsive bids. The Panel consisted of the following
individuals:
• Ellen Vargas, Parks and Recreation, Facilities Manager
• Andrew Plotkin, Parks and Recreation, Facilities Manager
• Gus Andino, Property Management, Contracts Coordinator
• Miguel Beingolea, Parking Department, Operations Manager
The Panel was provided with the Evaluation Criteria, and method of award to be utilized to
rank the vendors. The Panel was asked to score and rank the bids in accordance with the
following evaluative criteria:
1. Price (50 points)
2. Qualifications of Bidder (15 Points)
3. Experience and Past Performance (15 Points)
4. Contract Compliance (5 Points)
5. Corporate Responsibility Plan (15 Points)
During the Panel's meeting, it was discussed that the ranking of companies per facility
would result in potential savings of over $200,000 per year. Therefore, the Panel was
requested to score and rank companies per facility. Companies whose bid amount
exceeded the current amount budgeted for a particular location were not to be short listed
for award consideration. See Bid Tabulation, Attachment A.
There were two locations in the bid, the Offices located at the City Hall Parking Garage, and
the City Hall Parking Garage, that when the results were tabulated showed current cost was
below bid amount. For those locations, the Administration recommends rejecting the bids
received for those two locations, and renewing the existing contract at the lower cost.
The Panel reconvened on April 13 and 20, 2011 to discuss their rankings of the companies
per location. Panel members ranked all companies whose bid amount fell within the current
budgeted cost of providing the services. After all scorings were tabulated, the results
showed award to seven companies; two of those, HMS and N &K, ranked first on one
location each, Normandy Isle Park and Pool Facility and Ocean Front Auditorium
respectively. Both companies declined the offer to provide services for that one location
unless they were awarded others, mainly due to the small level of service required, twice a
day cleaning for Normandy Pool and twice a week (2hrs per day) for Ocean Front
Auditorium. A third company, D&A, withdrew its bid from consideration due to errors in their
calculations. Award of these locations was subsequently moved to the second ranked
companies.
1:
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 4
Upon further review of the Panel rankings, the following locations showed that the top
ranked company being recommended offered a higher price than another company being
recommended by the Panel for other locations. The locations are: North Beach Police
Substation, Normandy Isle Park and Pool Facility, Flamingo Park and Pool, and Flamingo
Park Tennis Court Restrooms.
The Panel met again on May 10, 2011 for a final review of their rankings and
recommendation for all locations. The Panel agreed that on those locations where one of
the companies being recommended for award provided a lower cost than the top ranked
company for that particular location, it would make sense to change the recommendation to
the lower bidder (which is being recommended for award on other locations) based on
savings. The only location where the panel agreed that the top ranked company should
remain was Normandy Park and Pool due to the fact that it was the same company
currently providing the services, Omarcio Cleaning, and would therefore ensure continuity
of service and guarantee end user will receive same level of service, while, at the same
time, providing savings from current amount being paid in the amount of $147.76 /month.
The Panel also discussed the possibility of recommending the second ranked company for
one other location, North Shore Recreation and Tennis Center, where the second ranked
company, Performance Cleaning Group, had been the top ranked for Scott Rakow Youth
Center, Police Athletic League and Recreation Center, and 21 st Street Recreation Center.
The Panel argued that Performance Cleaning seemed to have better experience and
qualifications than the top ranked company, Professional Building Services, and while the
higher price did not allow Performance to be top ranked, the Panel believed they will better
serve the recreation center. Several of their customers include high traffic facilities, such as
the Tampa Port Authority cruise terminal and offices, Lakeland Area bus terminal, and other
local governments, including City of Boynton Beach and City of Lake Mary. Professional
Building Services offered more experience in corporate /office environment buildings.
Recommending Performance will also ensure same level of service received by all
recreation centers, since these recreation centers serve same end user, and are heavily
utilized sites, they are expected to receive same standard of cleanliness. While the Panel
was asked to rank and score per location, in this instance they strongly believed that
keeping the Recreation centers maintained by the same company would be to the benefit of
the City for the reasons stated above. This recommendation would mean no increase to the
current cost of maintaining the facility.
For all other locations where the recommended company was not the lowest, the Panel
justified their rankings by arguing that the difference in price did not make up for the higher
scores in experience, qualifications, past performance and corporate responsibility plan of
the recommended companies. Failure to include the intent to hire existing or local
residents, or a corporate responsibility plan that did not provide specific information were
raised as a concern by the panel, and a basis for not recommending the low bidder.
At the conclusion of the ranking and scoring process, the Panel felt comfortable with the
companies being recommended for award. All four (4) companies had shown a solid
Corporate Responsibility Plan, including their willingness to hire residents and green
initiatives; their experience and qualifications were more than satisfactory.
All companies were reminded of the Living Wage requirements applicable to this ITB, and
all four (4) certified that their bids had been submitted in compliance with the Living Wage
Ordinance. See attached Living Wage Certifications.
Attachment B shows Panel's recommendation for award and monthly and annual cost per
location.
209
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 5
The Administration has reviewed the bidder's qualifications, experience, capability, and
references of the recommended vendors. Below is an overview of each recommended
company.
ISS Facility Services
ISS Facility Services (ISS) has been in business since 1975. ISS provides services to
commercial offices, government facilities, medical facilities, educational campuses,
warehouse and industrial properties, event venues and airports on a daily basis. Their list of
clients includes City of Jacksonville, Volusia County and Salt Lake City International Airport.
ISS holds a membership with the United States Green Building Council. As part of their
corporate responsibility plan, ISS would consider a community cleanup day as part of ISS
"World of Community Service ". Other events can be discussed /negotiated upon award.
Omarcio Cleaning Services
Omarcio Cleaning has provided janitorial services to the City of Miami Beach since 2007.
Property Management Division and Parking Department are very satisfied with the level of
service provided by Omarcio. Their corporate responsibility plan includes a commitment to
contribute a minimum of $1,500 to Miami Beach Senior High per contract year. Omarcio will
make every reasonable effort to reach out to the multiple labor forces, i.e. UNIDAD, within
the City limits to employ residents.
Performance Cleaning Group
Performance Cleaning Group (PCG) is a privately owned company headquartered in
Tampa, with operating offices throughout the State of Florida. The company has been in
operation for over 5 years, with clients that include Tampa Port Authority, City of Boynton
Beach and Duval and Orange Counties Health Deparments. PCG is certified by the Green
Clean Institute; its corporate responsibility plan included green cleaning initiatives, as well
as efforts to hire local City of Miami Beach residents to help with local unemployment.
Professional Building Services
Professional Building Services (Professional) was established over 30 years ago. Their
customer base encompasses a wide range of clients, including South Florida Water
Management, Plantation Executive Building and Zenith Property Management among
others. Their corporate responsibility plan included their willingness to hire local residents
and existing pool of employees, and volunteer work to contribute to the community.
All recommended companies will interview and consider hiring existing custodians.
See attached letter of non - displacement of qualified workers signed by the recommended
companies.
COST COMPARISON
The current cost of providing janitorial services for the buildings and garages specified by
the ITB is $1,545,387.82 through September 30, 2011. This amount would have increased
at the beginning of Fiscal Years 2012 and 2013 according the Living Wage Ordinance in
the amounts of $46,940 and $48,068 respectively.
The contract price to provide janitorial services resulting from ITB 13 -10111 is fixed
and firm through September 30, 2013, which means savings of approximately
$59,673 through September 30, 2011. After October 1, 2011, the annual savings
realized are approximately $285,635 for Fiscal Year 2012 and $286,763 for Fiscal Year
2013. The table below shows savings realized from an award pursuant to ITB 13-
10/11:
210
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 6
Annual Cost Facilities and Garages until September
30, 2011 current contract
$1,545,387.82
ITB 13 -10/11 Annual Cost Facilities and Garages
until September 30, 2013
$1,311,099.60
Annual Savings from current contract
$234,288.22
Fiscal Year 2011 Savings (3 Months thru September
30, 2011 — $19,524 /month )
$58,572
Fiscal Year 2012 Savings $234,288 + $46,940
$281,228
Fiscal Year 2013 Savings $234,288 + . $48,068)
$282,356
Savings through September 30, 2013
$622,156
The Administration opted to issue an ITB in lieu of renewing the current contracts,
which resulted in savings of approximately $622,156 through September 30, 2013.
During the bid process, there were several questions submitted by prospective bidders
regarding the requirement that this contract be subject to a union or collective bargaining
agreement. Bidders were informed of no such requirement bythe City. Additionally, the City
requested from its current janitorial contractors information regarding the existence of a
collective bargaining agreement. As a response, the City was notified on February 11,
2011, that Vista and its subcontractor had previously entered into "Card Check"
(recognition) agreements with SEW Local 3213J. A written collective bargaining agreement
was not yet available. Omarcio Cleaning and Diamond advised they did not have a
Collective Bargaining Agreement.
Vista's total cost is $1,638,239, which is approximately 25 %, or $327,139 /annually, higher
than the total dollar amount of the recommended companies for all 41 facilities.
CITY MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised
his due diligence and recommends to the Mayor and City Commission the award of a
contract to ISS Facility Services, Inc., Omarcio Cleaning Services, Inc., Performance
Cleaning Group, and Professional Building Services.
The Panel's recommendation for award shows that of the 41 facilities, 21 are awarded to
the lowest bidder and two (2) are being renewed under the current contract. The 18
remaining facilities are awarded to other than the lowest bidder. The difference between the
lowest bidder and the recommended bidder (lowest and best), is de minimus. Overall, 5%
difference between low bidder and top ranked. The bid tabulations provide specific reasons
for each facility that the lowest bidder was not recommended.
It should be noted that the City's regular process of considering the price for contracts and
its standard process for bidding contracts has resulted in a price that is reflective of the
current market. At present, it appears that the market is very competitive and that the City
may continue to receive bids that are lower than those received in the past year or so. The
public procurement process, which is an open and competitive, transparent process, has
again served the City to provide the lowest and best bidders for these services, as it has in
the past.
It must be noted that the recommendation for award does not represent any reductions to
the current service levels being provided. After award, the Administration will evaluate the
level of services being provided, and the feasibility of reducing them, in order to reduce the
annual contract amount.
211
Commission Memorandum - ITB 13 -09110 Janitorial Services
June 1, 2011
Page 7
CONCLUSION:
Based on the aforementioned, the Administration recommends that the Mayor and City
Commission award contracts to ISS Facility Services, Inc., Omarcio Cleaning Services,
Inc., Performance Cleaning Group, and Professional Building Services; reject bids received
for the following locations: City Hall Parking Garage and Offices Located at City Hall
Parking Garage; Pursuant to Invitation to Bid No. 13- 10/11, for Janitorial Services Citywide,
in the annual amount of $1,311,099.60; and authorize the Administration to evaluate the
current services levels to further reduce the total cost.
TAAGENDA\2011 \6 -01 -11 \ITB 13 -10 -11 Janitorial Services MEMO.doc
212
ATTACHMENT A - BID TABULATION ITB 13 -10111 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
N
W
Page 1 of 11
3
777 Building (City Hall Annex Bldg)
Current Cost
$
3,762.15
Best Janitorial & Supplies
$
2,960.00
Powermind Global Service
$
3,102.12
ISS Facility Services
$
3,120.20
Chi -Ada
$
3,160.00
Diamond Contract Sery
$
3,169.73
Carolina Cleaning
$
3,301.00
Boro Building & Prop Maint
$
3,360.00
Omarcio Cleaning
$
3,450.00
Professional Building Sery
$
3,452.00
OJS Systems
$
3,484.00
Federal Janitorial
$
3,497.74
ABP Maintenance
$
3,516.23
Performance Cleaning Group
$
3,666.00
F
3
'.gym (ftk4x I rA #`�U� l� "'✓'' � �
v «? iFfsa
.
Top Ranked: ISS Facility Services
Savings from current contract:
11.33% or $1,270.90 /month
Lowest Bidder was scored low by the Panel on
Corporate Responsibility plan and past performance
(no past performance surveys were received).
and renew current.
Savings from current contract:
17.06% OR $641.95 /month
Lowest Bidder was scored low by the Panel
because company had compliance /performance
issues in previous City contracts.
2nd Lowest Bidder was scored low by the Panel
on Corporate Responsibility and past performance;
no past performance surveys were received.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Omarcio Cleaning
* Bid cost is over current contract, reject
Top Ranked: Omarcio Cleaning
fV
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
4
Police Station
555 Building
Current Cost
15,396.95
Current Cost
$
2,144.35
Carolina Cleaning
$
1,461.50
ISS Facility Services
$
1,488.42
Diamond Contract Sery
$
1,551.67
Performance Cleaning Group
$
1,708.00
Powermind Global Service
$
1,750.10
Omarcio Cleaning
$
1,800.00
Professional Building Sery
$
1,804.67
ABP Maintenance
$
1,822.35
Vista Building Maintenace
$
1,826.23
Best Janitorial & Supplies
$
1,835.00
Boro Building & Prop Maint
$
1,850.00
Chi -Ada
$
1,980.00
Federal Janitorial
$
2,015.69
OJS Systems
$
2,082.00
Honor Cleaning
$
2,100.00
7,882.54
Federal Janitorial
$
8,092.42
N &K Enterprises
$
8,151.90
Chi -Ada
$
8,250.00
ISS Facility Services
$
8,251.29
Honor Cleaning
M M
8,450.00
OJS Systems
f,
$ 8,543.00
Top Ranked: ISS Facility Services
Savings from current contract:
30.59% or $655.93 /month
ISS received higher scores in experience,
qualifications, past performance and corporate
responsibility plan than lowest bidder.
5
Police Station
Scott Rakow Youth Center /Ice Rink
Current Cost
15,396.95
$
8,608.96
Powermind Global Service
13,706.67
$
6,096.00
Best Janitorial & Supplies
13,920.14
$
6,780.00
Diamond Contract Sery
14,473.13
$
6,938.27
Performance Cleaning Group
$
7,014.00
Carolina Cleaning
Vista Building Maintenace $
$
7,150.33
ABP Maintenance
Diamond Contract Sery $
$
7,176.97
Omarcio Cleaning
irt�s
h ra
$
7,200.00
Vista Building Maintenace
$
7,303.00
Come Land Maint Sery
$
7,402.21
Boro Building & Prop Maint
$
7,650.00
Professional Building Sery
$
7,651.67
Dream Clean Inc.
$
7,882.54
Federal Janitorial
$
8,092.42
N &K Enterprises
$
8,151.90
Chi -Ada
$
8,250.00
ISS Facility Services
$
8,251.29
Honor Cleaning
$
8,450.00
OJS Systems
f,
$ 8,543.00
Top Ranked: Performance Cleaning
Savings from current contract:
18.53% OR $1,594.96 /month
Lowest Bidders were scored low by the Panel because:
Powermind: did not submit Corporate Responsibility
plan; no past performance surveys were received.
Best Janitorial: compliance /performance issues
in previous City contracts.
Diamond - performance below average: complaints
have been received for several of their locations
under their current contract with the City.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Page 2 of 11
6
Police Station
Current Cost $
15,396.95
Best Janitorial & Supplies $
13,400.00
Professional Building Sery $
13,706.67
Boro Building & Prop Maint $
13,820.00
Powermind Global Service $
13,920.14
Come Land Maint Sery $
14,074.68
Federal Janitorial $
14,473.13
Performance Cleaning Group $
14,603.00
Chi -Ada $
14,765.00
ABP Maintenance $
14,791.19
Vista Building Maintenace $
14,843.44
Carolina Cleaning $
14,914.34
Diamond Contract Sery $
15,097.56
OJS Systems $
15,284.00
irt�s
h ra
A,
;.
ON
Top Ranked: Professional Building
Savings from current contract:
10.98% or $1,690.28 /month
Lowest Bidder was scored low by the Panel because
company had compliance /performance issues
in previous City contracts.
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
7
Fire Support Services
Current Cost
$
615.93
Omarcio Cleaning
$
500.00
Cleaning Systems Inc.
$
500.00
Professional Building Sery
$
513.92
Performance Cleaning Group
$
540.00
Boro Building & Prop Maint
$
550.00
Federal Janitorial
$
578.97
OJS Systems
$
584.00
ISS Facility Services
$
591.96
Powermind Global Service
$
592.00
ABP Maintenance
$
598.68
Honor Cleaning
$
614.00
�
a
r
Top Ranked: Omarcio Cleaning
Savings from current contract:
18.82% or $115.93 /month
Page 3 of 11
9
North Beach Police Substation
Current Cost $ 705.16
Professional Building Sery $ 465.00
ABP Maintenance $ 489.00
ISS Facility Services $ 569.07
Omarcio Cleaning $ 575.00
Boro Building & Prop Maint $ 650.00
Federal Janitorial $ 662.85
Vista Building Maintenace $ 671.46
Best Janitorial & Supplies $ 695.00
Powermind Global Service $ 695.00
Honor Cleaning $ 700.00
Eel d
y b'
'7
Top Ranked: Omarcio Cleaning
Recommended (2nd Ranked): Professional
Building - Savings from current contract:
34.06% or $240.16 1month
Omarcio was top ranked by the Panel, however
Professional Building is recommended by the Panel
since they offered a lower bid, and they are also
recommended for other locations in the same area,
Normandy Shores Guardhouse & N. Shore Bandshell
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Professional Building
Savings from current contract:
8.44% or $255.11 /month
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
fV
10
21st Street Recreation Center
Current Cost
Current Cost
$
2,830.00
Performance Cleaning Group
$
1,790.00
Diamond Contract Sery
$
1,937.50
Powermind Global Service
$
2,015.10
High Maint Sery (HMS)
$
2,102.29
Carolina Cleaning
$
2,313.43
Best Janitorial & Supplies
$
2,390.00
ISS Facility Services
$
2,397.39
ABP Maintenance
$
2,479.34
Omarcio Cleaning
$
2,500.00
Boro Building & Prop Maint
$
2,560.00
Professional Building Sery
$
2,568.33
N &K Enterprises
$
2,600.00
Federal Janitorial
$
2,632.00
Vista Building Maintenace
$
2,689.88
OJS Systems
$
2,784.00
" r
$
1,695.10
Chi -Ada
$
1,750.00
Federal Janitorial
$
1,772.52
OJS Systems
$
1,782.00
Honor Cleaning
f,
MIN I
$ 1,800.00
'a {
Frank Medina & Assoc.
r y
OJS Systems
Powermind Global Service
Top Ranked: Performance Cleaning
Savings from current contract:
36.75% or $1,040.00 1month
11
Ocean Front Auditorium
Current Cost
Current Cost
$
1,906.50
N &K Enterprises
$
300.00
Performance Cleaning Group
$
440.00
Diamond Contract Sery
$
446.20
Best Janitorial & Supplies
$
550.00
Come Land Maint Sery
$
571.28
Carolina Cleaning
$
591.00
High Maint Sery (HMS)
$
640.43
Vista Building Maintenace
$
661.40
ABP Maintenance
$
689.75
Triangle Services
$
720.00
ISS Facility Services
$
743.71
Boro Building & Prop Maint
$
1,426.00
Dream Clean Inc.
$
1,596.46
Omarcio Cleaning
$
1,625.00
Professional Building Sery
$
1,648.33
Powermind Global Service
$
1,695.10
Chi -Ada
$
1,750.00
Federal Janitorial
$
1,772.52
OJS Systems
$
1,782.00
Honor Cleaning
f,
MIN I
$ 1,800.00
'a {
Top Ranked: Performance Cleaning
Savings from current contract:
76.92% or $1,466.50 /month
N &K Enterprises was top ranked by the Panel,
however declined servicing of one location.
Performance Cleaning became Top Ranked.
Page 4 of 11
12
North Shore BandShell - On an as needed basis
(Hourly Rate)
Current Cost
Federal Janitorial
$
12.00
Professional Building Sery
$
13.88
Performance Cleaning Group
$
14.87
N &K Enterprises
$
15.28
Boro Building & Prop Maint
$
15.60
Vista Building Maintenace
$
15.86
Honor Cleaning
$
16.75
High Maint Sery (HMS)
$
17.03
Carolina Cleaning
$
17.90
Diamond Contract Sery
$
17.97
Cleaning Systems Inc.
$
18.00
Omarcio Cleaning
$
18.00
Come Land Maint Sery
$
18.50
ABP Maintenance
$
18.56
Best Janitorial & Supplies
$
18.80
ISS Facility Services
$
19.66
Triangle Services
Dream Clean Inc.
$
25.00
Magic Brite Janitorial
$
25.00
Chi -Ada
Frank Medina & Assoc.
OJS Systems
Powermind Global Service
Top Ranked: Professional Building
Award to lowest Hourly Rate provided
by one of the four companies being
recommended for award.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
ATTACHMENT A - BID TABULATION ITB 13 -10111 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
Top Ranked: Professional Building
Recommended (2nd Ranked): Performance
Cleaning Group at same cost as current.
The Panel's recommendation was to award this location
to Performance Cleaning, the second ranked company
since they are also recommended on the other recreation
centers, and it was important for the Panel that the
recreation centers receive same level of service.
14
North Shore Open Space Offices
Current Cost
Current Cost
$
OJS Systems
$
342.00
Chi -Ada
$
364.00
Boro Building & Prop Maint
$
380.00
Cleaning Systems Inc.
$
400.00
Magic Brite Janitorial
$
400.00
Diamond Contract Sery
$
402.73
Performance Cleaning Group
$
408.00
High Maint Sery (HMS)
$
429.00
Professional Building Sery
$
438.00
ABP Maintenance
$
459.75
Carolina Cleaning
$
535.86
Omarcio Cleaning
$
600.00
N &K Enterprises
$
611.12
Honor Cleaning
$
650.00
ISS Facility Services
$
657.33
Vista Building Maintenace
$
663.17
Best Janitorial & Supplies
$
690.00
Triangle Services
$
720.00
Come Land Maint Sery
$
742.66
Dream Clean Inc.
$
997.00
Powermind Global Service
$
1,184.20
Federal Janitorial
$
1,728.00
Frank Medina & Assoc.
Top Ranked: Performance Cleaning
Savings from current contract:
Not available - new location.
Lowest Bidders were scored low by the Panel on
selection criteria other than price, including qualifications,
experience, past performance, and corporate responsibility
plan. The lower monthly cost did not warrant a top rank
position for any of the lowest bids received based on the
selection criteria point allocation.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Page 5 of 11
15
Muss Park
Current Cost
$
608.26
Performance Cleaning Group
$
398.00
Omarcio Cleaning
$
475.00
Professional Building Sery
$
490.83
ABP Maintenance
$
490.90
Carolina Cleaning
$
535.86
Boro Building & Prop Maint
$
550.00
ISS Facility Services
$
569.07
Federal Janitorial
$
571.76
Powermind Global Service
$
592.00
Cleaning Systems Inc.
$
600.00
OJS Systems
$
604.00
Honor Cleaning
$
605.00
w
WROM Wien.
0
Top Ranked: Performance Cleaning
Savings from current contract:
34.57% or $210.26 1month
00
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
16
Crespi Park
Current Cost
$
627.85
Performance Cleaning Group
$
408.00
ABP Maintenance
$
490.90
Omarcio Cleaning
$
500.00
High Maint Sery (HMS)
$
511.65
Professional Building Sery
$
520.83
Boro Building & Prop Maint
$
540.00
Carolina Cleaning
$
545.97
ISS Facility Services
$
569.07
Federal Janitorial
$
583.74
Powermind Global Service
$
592.00
Cleaning Systems Inc.
$
600.00
OJS Systems
$
618.00
Best Janitorial & Supplies
$
620.00
Honor Cleaning
$
620.00
it
wa ON
Top Ranked: Performance Cleaning
Savings from current contract:
35.02% or $219.85 1month
Top Ranked: Performance Cleaning
Savings from current contract:
35.02% or $219.85 /month
Lowest Bidder was scored low by the Panel on
Corporate Responsibility Plan.
Top Ranked is being recommended for other parks
in the area ( Crespi, Still Water and Fairway) and
North Shore Open Space trailer offices.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Page 6 of 11
18
Still Water Park
Current Cost $ 572.48
Performance Cleaning Group $ 408.00
Omarcio Cleaning $ 430.00
Professional Building Sery $ 445.00
ABP Maintenance $ 490.90
Federal Janitorial $ 538.13
Boro Building & Prop Maint $ 540.00
Carolina Cleaning $ 545.97
Powermind Global Service $ 565.00
ISS Facility Services $ 569.07
Honor Cleaning $ 570.00
and.
Top Ranked: Performance Cleaning
Savings from current contract:
28.73% or $164.48 1month
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
19
Fairway Park
Normandy Shores Park
Current Cost $
572.48
Performance Cleaning Group $
398.00
Omarcio Cleaning $
430.00
Professional Building Sery $
445.00
ABP Maintenance $
490.90
Federal Janitorial $
538.13
Boro Building & Prop Maint $
540.00
Carolina Cleaning $
545.97
Powermind Global Service $
565.00
ISS Facility Services $
569.07
Honor Cleaning $
570.00
DA M
Federal Janitorial
$
616.61
Honor Cleaning
$
650.00
OJS Systems
$
654.00
v A
006 z .va 5;.,.W
Top Ranked: Performance Cleaning
Savings from current contract:
30.48% or $174.48 1month
20
Normandy Shores Park
Current Cost
$
655.97
Cleaning Systems Inc.
$
400.00
Omarcio Cleaning
$
500.00
Professional Building Sery
$
516.25
Boro Building & Prop Maint
$
540.00
Powermind Global Service
$
592.00
ABP Maintenance
$
595.35
Federal Janitorial
$
616.61
Honor Cleaning
$
650.00
OJS Systems
$
654.00
006 z .va 5;.,.W
L
9M
Top Ranked: Omarcio Cleaning
Savings from current contract:
23.78% or $155.97 /month
Top ranked company was found to be superior
in past performance and corporate responsibility
plan.
Page 7 of 11
Savings from current contract:
7.46% or $21.19 1month
Lowest bidder had below average past
performance survey; also scored low on
Corporate Responsibility
2nd Lowest Bidder was scored low by the Panel
on Corporate Responsibility plan and past
performance (no surveys were received).
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Professional Building
ATTACHMENT A - BID TABULATION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
IV
O
22
Normandy Isle Park and Pool Facility
Current Cost
$
2,447.76
High Maint Sery (HMS)
$
587.28
Boro Building & Prop Maint
$
1,200.00
Professional Building Sery
$
2,008.33
Chi -Ada
$
2,045.04
N &K Enterprises
$
2,081.44
Powermind Global Service
$
2,120.00
Federal Janitorial
$
2,275.74
Omarcio Cleaning
$
2,300.00
Diamond Contract Sery
$
2,319.90
Carolina Cleaning
$
2,384.42
OJS Systems
$
2,415.00
,rr xP%,;,',x ,x, s
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,
Top Ranked: Omarcio Cleaning
Savings from current contract:
6.04% or $147.76 /month $ 147.76
HMS was top ranked but declined one location.
Omarcio became top ranked, scored high on past
performance and Corporate Responsibility Plan.
Omarcio recommend over lowest bidders since currently
servicing this location. End user highly satisfied with
their service. This will ensure end user satisfaction while
still realizing savings from current contract.
Savings from current contract:
15.94% or $200.40 1month
Page 8 of 11
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Professional Building
Top Ranked: Omarcio Cleaning
Savings from current contract:
18.86% or $116.21 1month
ATTACHMENT A - BID TABULATION ITB 13-10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
25
Beach Patrol Office
Current Cost
$
1,436.70
Diamond Contract Sery
$
563.82
Boro Building & Prop Maint
$
650.00
Best Janitorial & Supplies
$
790.00
Omarcio Cleaning
$
790.00
Vista Building Maintenace
$
806.28
ABP Maintenance
$
853.49
High Maint Sery (HMS)
$
856.23
Triangle Services
$
1,000.00
N&K Enterprises
$
1,085.86
Performance Cleaning Group
$
1,114.00
ISS Facility Services
$
1,134.31
Professional Building Sery
$
1,181.67
Federal Janitorial
$
1,335.74
Carolina Cleaning
$
1,356.87
Powermind Global Service
$
1,395.00
OJS Systems
$
1,415.00
Honor Cleaning
$
1,418.00
Wi
Top Ranked: Omarcio Cleaning
Savings from current contract:
45.01% or $646.701month
Lowest bidders scored low by the Panel based on:
Diamond - performance below average: complaints
have been received for several of their locations
under their current contract with the City.
Boro - below average past performance, scored low
in corporate responsibility.
Best - compliance/performance issues in previous
City contracts.
Savings from current contract:
38.66% or $1,003.25/month
Page 9 of 11
27
Flamingo Park Pool
Current Cost $ 1,377.53
Carolina Cleaning $ 1,139.77
Honor Cleaning $ 1,150.00
Professional Building Sery $ 1,155.33
ABP Maintenance $ 1,173.98
Boro Building Prop Maint $ 1,200.00
Performance Cleaning Group $ 1,225.00
Powermind Global Service $ 1,294.10
Federal Janitorial $ 1,294.88
OJS Systems 1,364.00
XW
11,11
40-
IN
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z
1" 13 N - E
Top Ranked: Performance Cleaning
Recommended (2nd Ranked): Professional
Building - Savings from current contract:
16.13% or $222.20/month
Performance was ranked first by the Panel, however
Professional Building is recommended by the Panel
since they offered a lower bid, and they are also
recommended for Flamingo Park Tennis Restrooms.
Selection criteria point allocation does not afford
the lowest bids a top rank position based on
the price difference per month.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Performance Cleaning
N
N
ATTACHMENT A - BID TABULATION 1713 13 -10/11 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
Recommended (2nd Ranked): Professional Bldg
Savings from current contract:
13.95% or $146.77 /month
ISS was ranked first by the Panel, however
Professional Building is recommneded by the Panel
since they offered a lower bid, and they are also
recommended for Flamingo Park Pool.
Selection criteria point allocation does not afford
the lowest bids a top rank position based on
the price difference per month.
29
Flam Prk Base /Soft/Football Restr
Current Cost
$ 1,313.11
High Maint Sery (HMS)
$ 1,044.90
Boro Building & Prop Maint
$ 1,100.00
Performance Cleaning Group
$ 1,142.00
Honor Cleaning
$ 1,150.00
Omarcio Cleaning
$ 1,150.00
Professional Building Sery
$ 1,156.33
Powermind Global Service
$ 1,218.00
Federal Janitorial
$ 1,234.32
Best Janitorial & Supplies
$ 1,240.00
ISS Facility Services
$ 1,245.69
OJS Systems
$ 1,284.00
gi _.,
Top Ranked: Performance Cleaning
Savings from current contract:
13.03% or $171.11 /month
Lowest Bidder was scored low by the Panel on
Corporate Responsibiliy.
2nd lowest bidder had below average past
performance survey; scored low on
Corporate Responsibility
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Savings from current contract:
58.97% or $1,144.08 /month
Page 10 of 11
Top Ranked: Performance Cleaning
Top Ranked: ISS Facility Services
fV
fV
W
ATTACHMENT A - BID TABULATION ITB 13 -10111 - JANITORIAL SERVICES CITYWIDE
FACILITIES - MONTHLY COST ,
Bids shown from lowest to highest per location (shaded area represents bids over current cost of providing services)
31
Parking Depart Operation Bldg
Marine Patrol Office & Public Restr
Current Cost $
779.33
Boro Building & Prop Maint $
480.00
Diamond Contract Sery $
604.09
Carolina Cleaning $
650.00
Omarcio Cleaning $
660.00
Professional Building Sery $
669.33
ISS Facility Services $
676.48
Powermind Global Service $
695.00
ABP Maintenance $
697.00
Chi -Ada $
701.00
Federal Janitorial $
732.57
OJS Systems $
774.00
Honor Cleaning $
775.00
1,400.00
o
,E
1,411.92
Professional Building Sery
lift
1,415.00
Federal Janitorial
$
1,429.74
N m
$
1,437.00
OJS Systems
NWW�W Noll
1,484.00
Powermind Global Service
$
1,495.00
Honor Cleaning
$
S�x:
Vista Building Maintenace
Top Ranked: Omarcio Cleaning
Savings from current contract:
15.31 % or $119.331month
Lowest Bidders were scored low by the Panel on:
Boro: below average past performance survey;
scored low in corporate responsibility.
Diamond: complains for several of their locations
under current contract with the City.
Carolina: lower scores on qualifications and experience
32
Marine Patrol Office & Public Restr
Current Cost
$
1,538.00
Boro Building & Prop Maint
$
280.00
Cleaning Systems Inc.
$
900.00
ISS Facility Services
$
985.09
Diamond Contract Sery
$
1,127.63
Performance Cleaning Group
$
1,142.00
Best Janitorial & Supplies
$
1,190.00
ABP Maintenance
$
1,239.45
Omarcio Cleaning
$
1,400.00
Carolina Cleaning
$
1,411.92
Professional Building Sery
$
1,415.00
Federal Janitorial
$
1,429.74
Chi -Ada
$
1,437.00
OJS Systems
$
1,484.00
Powermind Global Service
$
1,495.00
Honor Cleaning
$
1,505.00
Vista Building Maintenace
$
1,517.43
' 01 8
.-
b 1�
k
Top Ranked: ISS Facility Services
Savings from current contract:
35.95% or $552.91 /month
Lowest Bidder had below average past performance
survey; ranked low on Corporate Responsibility
2nd lowest was scored low in experience and
past performance.
Companies on shaded area were not evaluated by the Panel on a location per location basis.
Page 11 of 11
Top Ranked: Professional Building
Savings from current contract:
10.61% or $50.45 1month
Lowest Bidder was scored low by the Panel on
Corporate Responsibility plan and past
performance (no past performance surveys
were received).
ATTACHMENT A - BID TABUALTION ITB 13 -10111 - JANITORIAL SERVICES CITYWIDE
GARAGES - MONTHLY COST
;sha area represents bids over current cost of
fV
fV
Top Ranked: Omarcio Cleaning
Savings from current contract:
11.65% or $910.06 /month
12 Street Garage
Current Cost
$
1,973.00
Omarcio Cleaning
$
1,660.01
Professional Bldg Sery
$
1,681.6 -
Federal Janitorial
$
1,852.4;
Powermind Global
$
1,870.01
Honor Cleaning
$
1,900.01
Best Janitorial & Supplies
$
1,950.01
Top Ranked: Omarcio Cleaning
Savings from current contract:
15.86% or $313.00 /month
Companies in shaded area were not evaluated by the Panel on a location per location basis.
Top Ranked: Omarcio Cleaning
Savings from current contract:
15.86% or $313.00 /month
Page 1 of 3
fV
tJ1
ATTACHMENT A - BID TABUALTION ITB 13 -10/11 - JANITORIAL SERVICES CITYWIDE
GARAGES - MONTHLY COST
Bids shown from lowest to hiahest Der location (shaded area represents bids over current cost of
16 Street Garage
$
2,830.74
Current Cost
$ 7,252.13
Omarcio Cleaning
$
6,460.00
Professional Bldg Sery
$
6,488.33
Come Land Maint Sery
$
6,571.79
Best Janitorial & Supplies
$
6,740.00
Federal Janitorial
$
6,817.00
Dream Clean Inc.
$
6,828.20
High Maint Sery (HMS)
$
6,917.26
Vista Building Maintenace
$
6,941.32
Honor Cleaning
$
6,950.00
Boro Building & Prop Maint
$
6,960.00
Powermind Global
$
7,021.00
Chi -Ada
$
7,066.00
OJS Systems
$
7,142.00
9,276.00
°.
$
.
Top Ranked: Omarcio Cleaning
Savings from current contract:
10.92% or $792.13 /month
17 Street Garage
$
2,830.74
Current Cost
$
9,647.02
* Diamond Contract Sery
$
3,221.80
Omarcio Cleaning
$
8,100.00
Honor Cleaning
$
8,200.00
Vista Building Maintenace
$
8,290.65
Best Janitorial & Supplies
$
8,400.00
Come Land Maint Sery
$
8,628.49
Professional Bldg Sery
$
8,796.67
High Maint Sery (HMS)
$
8,874.82
Dream Clean Inc.
$
8,906.00
Boro Building & Prop Maint
$
9,041.00
Federal Janitorial
$
9,068.21
Chi -Ada
$
9,178.00
OJS Systems
$
9,276.00
Powermind Global
$
9,310.00
* Bidder advised of error in pricing
Top Ranked: Omarcio Cleaning
Savings from current contract:
16.04% or $1,547.02 1month
Companies in shaded area were not evaluated by the Panel on a location per location basis.
Page 2 of 3
42 Street Garage
Current Cost
$
2,830.74
Powermind Global
$
2,452.01
Omarcio Cleaning
$
2,540.01
Honor Cleaning
$
2,543.01
Professional Bldg Sery
$
2,590.01
Federal Janitorial
$
2,658.3
Best Janitorial & Supplies
$
2,710.01
Top Ranked: Omarcio Cleaning
Savings from current contract:
10.27% or $290.74 1month
Lowest Bidder was scored low by the Panel on
Corporate Responsibility plan and past
performance.
fV
fV
ATTACHMENT A - BID TABUALTION ITB 13 -10111 - JANITORIAL SERVICES CITYWIDE
GARAGES - MONTHLY COST
Bid cost is over current contract, reject
and renew current.
(s
Top Ranked: Omarcio Cleaning
Savings from current contract:
11.90% or $1,107.50 /month
providing services)
Companies in shaded area were not evaluated by the Panel on a location per location basis.
Page 3 of 3
* Bidder advised of error in pricing
* Bidders advised of error in pricing.
Top Ranked: Omarcio Cleaning
ATTACHMENT B - AWARDED COMPANIES
ITB 13 -10/11 JANITORIAL SERVICES CITYWIDE
The distribution of facilities /garages per company is as follows:
Company Name
# of Facilities
Annual Cost
ISS Facility Services
3
$67,124.52
Omarcio Cleaning
16
$728,826.00
Performance Cleaning
13
$266,244.00
Professional Building
9
$248,905.08
Total amount
41
$1,311,099.60
Current Cost
$1,545,387.82
Savin s
$234,288.22
* 21 of the 41 facilities were awarded to the lowest bidder.
* 2 of the 41 facilites were rejected because the current cost is lower than the lowest bid
amount. Current contract for these locations to be renewed.
* 18 of the 41 facilities were not awarded to the lowest bidder because the selection panel
scored them lower on the selection criteria other than price, such as qualifications,
expericence,_past performance, and corporate responsibility.
Page 1 of 2
Item
Facilit
Company Name
Monthly Cost
Annual Cost
1
Hall
Omarcio Cleaning
$9,950.00
$119,400.00
_City
* 2
Offices Located at the City Hall Parking
Garage
Omarcio Cleaning
$3,646.95
$43,763.40
3
777 Building (City Hall Annex Bldg)
ISS Facility Services
$3,120.20
$37,442.40
4
555 Building
ISS Facility Services
$1,488.42
$17,861.04
5
Scott Rakow Youth Center lice Rink
Performance Cleaning
$7,014.00
$84,168.00
6
Police Station
Professional Building
$13,706.67
$164,480.04
7
Fire Support Services
Omarcio Cleaning
$500.00
$6,000.00
8
South Shore Community Center
Professional Building
$2,765.75
$33,189.00
9
North Beach Police Substation
Professional Building
$465.00
$5,580.00
10
21st Street Recreation Center
Performance Cleaning
$1,790.00
$21,480.00
11
Ocean Front Auditorium
Performance Cleaning
$440.00
$5,280.00
12
North Shore BandShell
Professional Building
$13.881hr
As needed
13
North Shore Recr & Tennis Center
Performance Cleaning
$6,985.00
$83,820.00
14
North Shore Open Space Offices
Performance Cleaning
$408.00
$4,896.00
15
Muss Park
Performance Cleaning
$398.00
$4,776.00
16
Crespi Park
Performance Cleaning
$408.00
$4,896.00
17
Tatum Park
Performance Cleaning
$408.00
$4,896.00
18
Still Water Park
Performance Cleaning
$408.00
$4,896.00
19
Fairway Park
Performance Cleanina
$398.00
$4,776.00
* Locations being rejected and renewed with Omarcio under RFP 4 -07/08
227
ATTACHMENT B - AWARDED COMPANIES
ITB 13 -10111 JANITORIAL SERVICES CITYWIDE
Page 2 of 2
Item
Facility
Company Name
Monthly Cost
Annual Cost
20
Normandy Shores Park
Omarcio Cleaning
$500.00
$6,000.00
21
Normandy Shores Guardhouse
Professional Building
$262.67
$3,152.04
22
Normandy Isle Park and Pool Facility
Omarcio Cleaning
$2,300.00
$27,600.00
23
Parks Maintenance Building
Omarcio Cleaning
$500.00
$6,000.00
24
Property Mgt Office and Maintenance
Facility
Professional Building
$1,056.67
$12,680.04
25
Beach Patrol Office
Omarcio Cleaning
$790.00
$9,480.00
26
Police Athletic League Rec Ctr.
Performance Cleaning
$1,592.00
$19,104.00
27
Flamingo Park Pool
Professional Building
$1,155.33
$13,863.96
28
Flamingo Park Tennis Courts Restr.
Professional Building
$905.00
$10,860.00
29
Flam Prk Base /Soft/Football Restr
Performance Cleaning
$1,142.00
$13,704.00
30
Public Works Operations Building
Performance Cleaning
$796.00
$9,552.00
31
Parking Depart Operation Bldg
Omarcio Cleaning
$660.00
$7,920.00
32
Marine Patrol Office & Public Restr
ISS Facility Services
$985.09
$11,821.08
33
South Pointe Park
Professional Building
$425.00
$5,100.00
Total Cost Facilities
$67,369.75
$808,437.00
Item
Garage
Company Name
Monthly Cost
Annual Cost
1
7 th Street Garage
Omarcio Cleaning
$6,900.00
$82,800.00
2
12 Street Garage
Omarcio Cleaning
$1,660.00
$19,920.00
3
13 Street Garage
Omarcio Cleaning
$1,660.00
$19,920.00
4
16 Street Garage
Omarcio Cleaning
$6,460.00
$77,520.00
5
17 Street Garage
Omarcio Cleaning
$8,100.00
$97,200.00
6
42 " Street Garage
Omarcio Cleaning
$2,540.00
$30,480.00
* 7
City Hall Garage
Omarcio Cleaning
$6,368.55
$76,422.60
8
Penn Garage
Omarcio Cleaning
$8,200.00
$98,400.00
Total Cost Garages,
$41,888.551
$502,662.60
Total Cost Facilties and Garages
1 $109,258.30
$1,311,099.60
* Locations being rejected and renewed with Omarcio under RFP 4 -07/08
228
05/02/2011 14:59 8138307569 JANTIZE TAMPA BAY PAGE 03/16
M! B
LIVING WAG
C ERTIFICATION
Purivant to Section 2- 408(e) of the Miami Beach City Code, entitled Certification
mqurired before payment. "Any and all contracts for covered services' may be voidable,
and`;no funds may be released, unless prior to entering any agreement with the city for a
covered services contract, the service contractor certifies to the city that it will pay each
of iti; covered employees no less than the living wage described in section 2- 408(a). A
cop} of this certificate must be made available to the public • upon request. The
certMiicate, at a minimum, must include the following:
I. The name, address, and phone number of the covered employer, a local contact
; person, and the specific project for which the covered services contract is sought;
Project: _
Name of Contra
Contact person:
Address: - 7 4
Phone number:
_ The amount of the covered services contract, a brief description of the project or
service provided and the city department the contract will serve;
Amount of contract: $�
City Department(s):
Description of service or project:
3i. A s t men of th wage levels for all
17-011
f l iA fii o 4bdi
}
W-t Ca 11L.4' f AK 45 77
' "Co4red services" Contracts involving the city's expenditure of over $100,000 per year and which include
the 4liowing types of services: Food Preparation andlor Distribution; Security Services;' Routine / ild
Maintenance Services such as Custodial, Cleaning, Refuse Removal, Repair, Refinishing and Recycling:
Clerical or Other Non - Supervisory Office Work (whether temporary or permanent); Transportation and
Parking Services; Printing and Reproduction Services; Landscaping, Lawn, and /or Agricultural Services; and
Park and Public Property Maintenance.
2 . Ser0ce contractor" is is any individual, corporation (whether for profit or not for profit), partnership, limited t7t
liabllli company, joint venture, or other business entity who is conducting business in Miami Beach, and
who is either: (1) paid in whole or part from one or more of the City's general fund, capital project funds, nt.�1t,.+M CIA
speeii revenue funds, .or any other funds, whether by competitive bid process, informal bids, requests for /
propoiels, some form of solicitation, negotiation, or agreement, or any other decision to enter into a contract;
or (2) engaged in the business- of, or part of, a contract to provide, or a subcontract to provide, services, for
the behefit of the city. However, this does not apply to contracts related primarily to the sale of products or
goods. a i�
��nrMk►wt ,���t
;2 7
229
05/0212011 14:59 8138307569 JANTIZE TAMPA BAY PAGE 04/16
4. A commitment to pay all covered employees the living wage, as defined by
section 2- 408(x) and including, without limitation, any annual Indexes thereto (as
provided in section 2-40$(d),
Effective October 1, 2010, service contractors shall be required to pay all its employees
whoi provide services for covered service contracts, the hourly living wage rates based
on the following three (3) year phase -in approach:
Commencing with City fiscal year 2010 -11 (October 1, 2010), the hourly living
wage rate will be $10.161hr. with health benefiits of at least $1.25 /hr, and
$11.41 /hr without benefits;
Commencing with City fiscal year 2011 -12 (October 1, 2011), the hourly living
wage rate will be $10.721hr with health benefits of at least $1.45 1hr, and
$12.171hr without benefits and
! Commencing with City fiscal year 2012 -13 (October 1, 2012), the hourly living
rate will be $11.281hr with health benefits of at least $1.64 /hr, and $12.92/hr
without benefits.
I furither understand and agree and acknowledge that failure to comply with the Living
Wage Ordinance requirements shall constitute a material breach of the contract by
whi6h the City may immediately terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the
for4going is true and correct, and that I am authorized to bind this entity contractually.
in the year G1 at —,
city State
- 7� (0.2 A) 5_d! L _I �
Mailing -Address
7-7- > G
Nate of Signatory (please print) City, State, Zip Code
Titl6
For; more information on the Living Wage or a copy of the Ordinance, refer to the City of
Miami Reach website: http•/ /web miamlbeachfl.aovipmeurement
City of Miami mftor h i PROCUREMENT DIVISION
1700 Convention Center Drive I third floor I Miami Beach, FL - 1 33139
T; 305.673.7490 1 F_ 786.394.4000
procurement@mismibeachfi.gov
°Heath Benefits' shall, at a minimum, mean health insurance coverage which consists of wellness and
preventive care, including maternity, and that meets the requirements of a "standard health benefits plan" as
deft ued in Subsection 627,8689 (12)(b)(4), Florida Statutes", as may be amended from time to time.
Wt cr:@jCUmm;u9d to providing excellent public WrVice and softy to of/ who five, work, and ploy in our vibront, trvpicol, historic commmAity.
i
230
���p`tf� LIVING WAGE
CERTIFICATION
Pursuant to Section 2- 408(e) of the Miami Beach City Code, entitled Certification required before
payment. "Any and all contracts for covered services may be voidable, and no funds may be released,
unless prior to entering any agreement with the city for a covered services contract, the service
contractor certifies to the city that it will pay each of its covered employees no less than the living wage
described in section 2- 408(a). A copy of this certificate must be made available to the public upon
request. The certificate, at a minimum, must include the following:
1. The name, address, and phone number of the covered employer, a local contact person, and the
specific project for which the covered .services contract is sought;
Project: Bid # 13 -10111
Name of Contractor: ISS Facility Services Inc.
Contact person: Laura Thompson
Address: 9363 W. Sample Road Coral Springs, Florida 33065
Phone number: 407 - 687 -5267
2. The amount of the covered services contract, a brief description of the project or service provided and
the city department the contract will serve;
Amount of contract: To be determined
City Department(s):
Description of service or project: Janitorial and related services.
3. A statement of the wage levels for all employees; All ISS Facility Services Inc. employees will
be compensated in compliance with the Living Wage ordinance for the City of Miami Beach
Florida.
' I Covere.d services" Contracts involving the city's expenditure of over $100,000 per year and which include the following types
of services: Food Preparation and /or Distribution; Security Services; Routine Maintenance Services such as Custodial, Cleaning,
Refuse Removal, Repair, Refinishing and Recycling; Clerical or Other Non - Supervisory Office Work (whether temporary or
permanent); Transportation and Parking Services, Printi and Reproduction Services; Landscaping, Lawn, and/or Agricultural
Services; and Park and Public Property Maintenance. "Service contractor", is is any individual corporation
(whether for profit or not for profit), partnership, limited liability company, joint venture, or other business
entity who is conducting business in Miami Beach, and who is either: (1) paid in whole or part from one or
more of the City's general fund, capital project funds, special revenue funds, or any other funds, whether
by competitive bid process, informal bids, requests for proposals, some form of solicitation, negotiation,
or agreement, or any other decision to enter into a contract; or (2) engaged in the business of, or part of,
a contract to provide, or a subcontract to provide, services, for the benefit of the city. However, this does
not apply to contracts related primarily to the sale of products or goods.
231
4. A commitment to pay all covered employees the living wage, as defined by section 2- 408(a) and
including, without limitation, any annual indexes thereto (as provided in section 2- 408(d).
Effective October 1, 2010, service contractors shall be required to pay all its employees who provide
services for covered service contracts, the hourly living wage rates based on the following three (3) year
phase -in approach:
• Commencing with City fiscal year 2010 -11 (October 1, 2010), the hourly living wage rate will be
$10.16/hr. with health benefits 3 of at least $1.25/hr, and $11.41 /hr without benefits;
• Commencing with City fiscal year 2011 -12 (October 1, 2011), the hourly living wage rate will be
$10.72 /hr with health benefits of at least $1.45/hr, and $12.17/hr without benefits; and
• Commencing with City fiscal year 2012 -13 (October 1, 2012), the hourly living rate will be
$11.28/hr with health benefits of at least $1.64 /hr, and $12.92/hr without benefits.
I further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance
requirements shall constitute a material breach of the contract by which the City may immediately
terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and
correct, and that I am authorized to bind this entity contractually.
Executed this 3r day of May in the ear 2011 at Coral Springs
Signature 9363 W Sample Road Coral Springs, Florida 33065
Name of Signatory (please print) City, State, Zip Code
Laura Thompson
Title: Director of Business Development
For more information on the Living Wage or a copy of the Ordinance, refer to the City ofMiami Beach
website: http / /web.miamibeachfl.gov /procurement
City of Miami Beach ( PROCUREMENT DIVISION 1700
Convention Center Drive I third floor I Miami Beach, FL 133139
T: 305.673.7490 1 F: 786.394.4000
procurement@miamibeachfl.gov
3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness and
preventive care, including maternity, and that meets the requirements of a "standard health benefits plan"
as defined in Subsection 627.6699 (12)(b)(4), Florida Statutes *, as may be amended from time to time.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
232
N
LIVING WAGE
CERTIFICATION
Pursuant to Section 2- 408(e) of the Miami Beach City Code, entitled Certification
required before payment. "Any and all contracts for covered services' may be voidable,
and no funds may be released, unless prior to entering any agreement with the city for a
covered services contract, the service contractor certifies to the city that it will pay each
of its covered employees no less than the living wage described in section 2- 408(a). A
copy of this certificate must be made available to the public upon request. The
certificate, at a minimum, must include the following:
The name, address, and phone number of the covered employer, a local contact
person, and the specific project for which the covered services contract is sought;
Project: J_ 1.5 Ni; / 3 -- 10
Name of Contractor: ofyiA L ti nJ
Contact person: O
Address: J
Phone number: r7 gig 2-vi v ce,pS
2. The amount of the covered services contract, a brief description of the project or
service provided and the city department the contract will serve;
Amount of contract:
City Department(s): V Q-i nJS
Description of service or project:
L�
3. A statement of the wage levels for all employees;
®►'�'1 c' � C y � 1 � �1 Q t �� J D �ij y
"Covered services" Contracts involving the city's expenditure of over $100,000 per year and which include
the following types of services: Food Preparation and /or Distribution; Security Services; Routine
Maintenance Services such as Custodial, Cleaning, Refuse Removal, Repair, Refinishing and Recycling;
Clerical or Other Non - Supervisory Office Work (whether temporary or permanent); Transportation and
Parking Services; Printing and Reproduction Services; Landscaping, Lawn, and /or Agricultural Services; and
Park and Public Property Maintenance. -,
2 "Service contractor" is is any individual, corporation (whether for profit or not for profit), partnership, limited
liability company, joint venture, or other business entity who is conducting business in Miami Beach, and
who is either: (1) paid in whole or part from one or more of the City's general fund, capital project funds,
special revenue funds, or any other funds, whether by competitive bid process, informal bids, requests for
proposals, some form of solicitation, negotiation, or agreement, or any other decision to enter into a contract;
or (2) engaged in the business of, or part of, a contract to provide, or a subcontract to provide, services, for
the benefit of the city. However, this does not apply to contracts related primarily to the sale of products or
goods.
233
4. A commitment to pay all covered employees the living wage, as defined by
section 2- 408(a) and including, without limitation, any annual indexes thereto (as
provided in section 2- 408(d).
Effective October 1, 2010, service contractors shall be required to pay all its employees
who provide services for covered service contracts, the hourly living wage rates based
on the following three (3) year phase -in approach:
Commencing with City fiscal year 2010 -11
wage rate will be $10.16/hr. with health
$11.41 /hr without benefits;
Commencing with City fiscal year 2011 -12
wage rate will be $10.72/hr with health
$12.17/hr without benefits; and
Commencing with City fiscal year 2012 -13
rate will be $11.28/hr with health benefits
without benefits.
(October 1, 2010), the hourly living
benefits of at least $1.25/hr, and
(October 1, 2011), the hourly living
benefits of at least $1.45/hr, and
(October 1, 2012), the hourly living
of at least $1.64/hr, and $12.92/hr
I further understand and agree and acknowledge that failure to comply with the Living
Wage Ordinance requirements shall constitute a material breach of the contract by
which the City may immediately terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the
foregoing is true and correct, and that I am authorized to bind this entity contractually.
Execute is } day of MAM , in the year Zotil , at M i4eni D -
City State
4Z6 S sO I sa ���� A-+ :
sig Mailing Addres
nm,Lp. 4fr l V14 bA °3s N ?s
Na of Signatory (please print) City, State, Zip Code
Title
For more information on the Living Wage or a copy of the Ordinance, refer to the City of
Miami Beach website: http:/ /web miamibeachfl.gov /procurement
City of Miami Beach I PROCUREMENT DIVISION
1700 Convention Center Drive I third floor I Miami Beach, FL 133139
T: 305.673.7490 1 F: 786.394.4000
procurement @miamibeachfl.gov
3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness and
preventive care, including maternity, and that meets the requirements of a "standard health benefits plan" as
defined in Subsection 627.6699 (12)(b)(4), Florida Statutes', as may be amended from time to time.
VVo nre committed to providing excellent public service and solely to ali v, live, vvor. and piov in our vibrant_ tropical, historic conumunify.
234
LIVING WAGE
CERTIFICATION
Pursuant to Section 2- 408(e) of the Miami Beach City Code, entitled Certification
required before payment. "Any and all contracts for covered services' may be voidable,
and no funds may be released, unless prior to entering any agreement with the city for a
covered services contract, the service contractor certifies to the city that it will pay each
of its covered employees no less than the living wage described in section 2- 408(a). A
copy of this certificate must be made available to the public upon request. The
certificate, at a minimum, must include the following:
The name, address, and phone number of the covered employer, a local contact
person, and the specific project for which the covered services contract is sought;
Project: Citywide Janitorial Services
Name of Contractor: Professional Building Services
Contact person: Craig Saxner
Address: 7027 W. Broward Blvd., #303 Plantation, FL 33317
Phone number: 954 -473 -0025
2. The amount of the covered services contract, a brief description of the project or
service provided and the city department the contract will serve;
Amount of contract: $ TBD
City Department(s): Various
Description of service or project:
3. A statement of the wage levels for all employees;
Living wage standards to be followed
"Covered services" Contracts involving the city's expenditure of over $100,000 per year and which include
the following types of services: Food Preparation and /or Distribution; Security Services; Routine
Maintenance Services such as Custodial, Cleaning, Refuse Removal, Repair, Refinishing and Recycling;
Clerical or Other Non - Supervisory Office Work (whether temporary or permanent); Transportation and
Parking Services; Printing and Reproduction Services; Landscaping, Lawn, and /or Agricultural Services; and_
Park and Public Property Maintenance.
2 "Service contractor" is is any individual, corporation (whether for profit or not for profit), partnership, limited
liability company, joint venture, or other business entity who is conducting business in Miami Beach, and
who is either: (1) paid in whole or part from one or more of the City's general fund, capital project funds,
special revenue funds, or any other funds, whether by competitive bid process, informal bids, requests for
proposals, some form of solicitation, negotiation, or agreement, or any other decision to enter into a contract;
or (2) engaged in the business of, or part of, a contract to provide, or a subcontract to provide, services, for
the benefit of the city. However, this does not apply to contracts related primarily to the sale of products or
goods.
235
4. A commitment to pay all covered employees the living wage, as defined by
section 2- 408(a) and including, without limitation, any annual indexes thereto (as
provided in section 2- 408(d).
Effective October 1, 2010, service contractors shall be required to pay all its employees
who provide services for covered service contracts, the hourly living wage rates based
on the following three (3) year phase -in approach:
Commencing with City fiscal year 2010 -11 (October 1, 2010), the hourly living
wage rate will be $10.16/hr. with health benefits of at least $1.25 /hr, and
$11.41 /hr without benefits;
Commencing with City fiscal year 2011 -12 (October 1, 2011), the hourly living
wage rate will be $10.72/hr with health benefits of at least $1.45/hr, and
$12.17/hr without benefits; and
Commencing with City fiscal year 2012 -13 (October 1, 2012), the hourly living
rate will be $11.28/hr with health benefits of at least $1.64/hr, and $12.92/hr
without benefits.
I further understand and agree and acknowledge that failure to comply with the Living
Wage Ordinance requirements shall constitute a material breach of the contract by
which the City may immediately terminate same.
I declare under penalty of perjury under the laws of the State of Florida that the
foregoing is true and correct, and that I am authorized to bind this entity contractually.
Executed this 110 day of March , in the year 2011 , at Plantation FL
City State
7027 W. Broward Blvd., #303
Si ture Mailing Address
Craig Saxner
Plantation, FL 33317
Name of Signatory (please print) City, State, Zip Code
President
Title
For more information on the Living Wage or a copy of the Ordinance, refer to the City of
Miami Beach website: hftr)://web.miamibeachfi.gov/procurement
City of Miami Beach I PROCUREMENT DIVISION
1700 Convention Center Drive I third floor I Miami Beach, FL 133139
T: 305.673.7490 1 F: 786.394.4000
procurement @miamibeachfi.gov
3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness and
preventive care, including maternity, and that meets the requirements of a "standard health benefits plan" as
defined in Subsection 627.6699 (12)(b)(4), Florida Statutes *, as may be amended from time to time.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
236
05/12/2011 14:30 8138307569 ,7ANTIZE TAMPA BAY PAGE 01102
i
M
City of Nkami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www,miumibeochf.gov
PROCUREMENT DIVISION
Tel; 305.6173.7490 , Fax: 786- 394.4003
May 1Z� 2011
Mr. Daniel Gorritz
Perfornlance Cleaning Group
7402 We Street, Ste 840
TampI4 FI 33817 Sent Via e-mail: denielgfd)_ocg clean, com
RE: (ITS) NO. 13-10111 JANITORIAL SSWCES CITYWIDE
Dear Mir. Gorritz:
It is thepolicy of the City of Miami Beach that the custodial companies awarded contracts shall in
good faith offer those employees (other than managerial and supervisory employees) employed
under the predecessor contract whose employment will be terminated as a result of award of these
contracts or the expiration of the contracts under which the employees were hired, a right of first
refusal oaf employment under this contract in positions for which employees are qualified.
The custodial companies shall determine the number of employees necessary for efficient
performance of this contract and may elect to employ fewer employees than the predecessor
custod!61 company employed in connection with performance of the work. It is the policy of the City
that all eemployees hired by the custodial companies who were employed under the predecessor
contrast should be retained for at least a 90-day transition period during which the custodial
compalby should refrain from discharging without cause any employee retained pursuant to this
subseckion.
Pleasepadvise if you're awarded a contract for janitorial services, if you would be agreeable to the
followi contract provision:
NONDI PLACEMENT OF QUALIFIED WORKERS
(a) Consistent with the efficient performance of this contract, the contractor and its
subcontractors shall, except as otherwise provided herein, in good faith offer those employees
(other han managerial and supervisory employees) employed under the predecessor contract
whose i�mployment will be terminated as a result of award of this contract or the expiration of the
contradt under which the employees were hired, a right of first refusal of employment under this
contract# in positions for which employees are qualified. The contractor and its subcontractors shall
determine the number of employees necessary for efficient performance of this contract and may
elect td employ fewer employees than the predecessor contractor employed in connection with
parforriiance of the work. Except as provided in paragraph (b) there shall be no employment
openin' under this contract, and the contractor and any subcontractors shall not offer employment
under this contract, to any person prior to having complied fully with this obligation_ The contractor
and itspubcontraotors shall make an express offer of employment to each employee as provided
herein i6nd shall state the time within which the employee must accept such offer, but in no case
shall tfye period within which the employee must accept the offer of employment be less than
10 dayo.
We ore c mmined io orcvtding excellent public service and sofey to oll who liva, work, and ploy in our vibrant iroptcol, historic community
237
05/12/2011 14:30 8138307569 JANTIZE TAMPA BAY PAGE 02102
- (b) Notwithstanding the obligation under paragraph (a) above, the contractor and any
subcontractors (1) may employ under this contract any employee who has worked for the contractor
or sub ntractor for at least 3 months immediately preceding the commencement of this contract
and wh& would otherwise face lay -oft' or discharge, (2) are not required to offer a right of first refusal
to any of the predecessor contractor who are not service employees within
the megning of the Service Contract Act of 1965, as amended, 41 U.S.C. 357(b), and (3) are not
required to offer a right of first refusal to any employee($) of the predecessor contractor whom the
contractor or any of its subcontractors reasonably believes, based on the particular employee's past
perfornance, has failed to perform suitably on the job.
(c) The contractor shall, not less than 10 days before completion of this contract, furnish the
'rocurdment Director a certified list of the names of all service employees working under this
rontrarJ�,�k and its subcontracts during the last month of contract performance. The list shall also
;ontain anniversary dates of employment of each service employee under this contract and its
3redecissor contracts either with the current or predecessor contractors or their subcontractors.
The Procurement Director will provide the list to the successor contractor, and the list shall be
provided on request to employees or their representatives.
(d) If it is determined by the City Manager, that the contractor or its subcontractors are not
in compliance with the requirements of this clause, appropriate sanctions may be imposed and
remedi +s invoked against the contractor or its subcontractors, as provided in the Miami Beach City
Code, 6r as otherwise provided by law.
!(e) In every subcontract entered into in order to perform services under this contract, the
contract
or will include provisions that ensure that each subcontractor will honor the requirements of
paragrdphs (a) through (b) with respect to the employees of a predecessor subcontractor or
subcoh6ctors working under this contract, as well as of a predecessor contractor and its
subconjtractors. The subcontract shall also include provisions to ensure that the subcontractor will
providel the contractor with the information about the employees of the subcontractor needed by the
contra*r to comply with paragraph 5(c), above. The contractorwill take such action with respect
to any ouch subcontract as may be directed by the Procurement Director as a means of enforcing
such provisions, including the imposition of sanctions for non - compliance.
Please?advise in writing, if you are agreeable to the aforementioned provision.
Thankryou,
Gus Lrpe�--�cure CPPO
Director me nt
Z , *1 hereby agree in good faith to consider employing those employees under the predecessor
cont ract.
4 do not agree with the provisions set forth in this letter, and as such, [will hire employees as
I see fit.
'I agree to consider those employees whose jobs maybe lost as a result of a contract award
"to my company under the following conditions:
/ f 4 I /
.r
Signat Print Name - Tltle
We are ct®m ViiM9C� t ptwKling exceA b lic service and safely to of(vvho live, work oac!
f 2
in our vibrmnt, tropical, historic community.
238
� MIAMIBEACH
City of Miami Beach, 1700 Convention Center [give, Miami Beach, Florida 33139, www.miomibeachfl.gov
PROCUREMENT DIVISION
Tel; 305.673.7490 , Fax: 796394.4003
May 12, 20111
Mr. Omer Quintanille
Gmarcio Cleaning Services, Inc.
428 SW a Street
Miami, FI 33130 Sent Via e omarciocs0yahoo.com
RE: (ITB) NO. 13 -10111 JANITORIAL SERVICES CITYWIDE
Dear Mr. Quintanilla:
It is the policy of the City of Miami Beach that the custodial companies awarded contracts shall in
good faith offer those employees (other than managerial and supervisory employees) employed
under the predecessor contract whose employment will be terminated as a result of award of these
contracts or the expiration of the contracts under which the employees were hired, a right of first
refusal of employment under this contract in positions for which employees are qualified.
The custodial companies shall determine the number of employees necessary for efficient
performance of this contract and may elect to employ fewer employees than the predecessor
custodial company omployed in connection with performance of the work. It is the policy of the Qity
that all employees hired by the custodial companies who were employed under the predecessor
contract should be retained for at least a 90 - day transition period during which the custodial
company should refrain from discharging without cause any employee retained pursuant to this
subsection.
Please advise if you're awarded a contract for janitorial services, if you would be agreeable to the
following contract provision:
NONDISPLACEMFNT OF QUALIFIED WORKERS
(a) Consistent with the efficient performance of this contract, the contractor and its
subcontractors shall, except as otherwise provided herein, in good faith offer those employees
(other than managerial and supervisory employees) employed under the predecessor contract
whose employment will be terminated as a result of award of this contract or the expiration of the
contract under which the employees were hired, a right of first refusal of employment under this
contract in positions for which employees are qualified, The contractor and its subcontractors shall
determine the number of employees necessary for efficient performance of this contract and may
elect to employ fewer employees than the predecessor contractor employed in connection with
performance of the work. Except as provided in paragraph (b) there shall be no employment
opening under this contract, and the contractor and any subcontractors shall not offer employment
under this contract, to. any person prior to having compiled fully with this obligation. The contractor
and its subcontractors shall make an express offer of employment to each employee as provided
herein and shall state the time within which the employee must accept such offer, but in no case
shall the period within which the employee must accept the offer of employment be less.than
10 days.
4V,- ore commmed to providing exralkCnf public &rrvicr. and :snfey io ail wbo live, vmrk, and ploy in our vibrant, fropic.Gi, hAlorie,. cmmmuniy.
239
(b) Notwithstanding the obligation under paragraph (a) above, the contractor and any
subcontractors (1) may employ under this contract any employee who has worked for the contractor
or subcontractor for at least 3 months immediately preceding the commencement of this contract
and who would otherwise face lay -off or discharge, (2) are not required to offer a dght of first refusal
to any employee(s) of the predecessor contractor who are not service employees within
the meaning of the Service Contract Act of 1965, as amended, 41 U.B.C. 357(b), and (3) are not
required to offer a right of first refusal to any cmployee(s) of the predecessor contractor whom the
contractor or any of its subcontractors reasonably believes, based on the particularemployee's past
performance, has failed to perform suitably on the job.
(c) The contractor shall, not less than 10 days before completion of this contract, furnish the
Procurement Director a certified list of the names of all service employees working under this
contract and its subcontracts during the last month of contract performance. The list shall also
contain anniversary dates of employment of each service employee under this contract and its
predecessor contracts either with the current or predecessor contractors or. their subcontractors.
The Procurement Director will provide the list to the successor contractor, and the list shall be
provided on requost to employees or their representatives.
(d) If it is determined by the City Manager, that the contractor or its subcontractors are not
In compliance with the requirements of this clause, appropriate sanctions may be imposed and
remedies invoked against the contractor or its subcontractors, as provided in the Miami Beach City
Code, or as otherwise provided by law.
(e) In every subcontract entered into in order to perform services under this contract, the
contractor will include provisions that ensure that each subcontractor will honorthe requirements of
paragraphs (a) through (b) with respect to the employees of a predecessor subcontractor or
subcontractors working under this contract, as well as of a predecessor contractor and its
subcontractors. The subcontract shall also include provisions to ensure that the subcontractor will
provide the contractor with the information about the employees of the subcontractor needed by the
contractor try comply with paragraph 5(c), above. The contractor will take such action with respect
to any such subcontract as may be directed by the Procurement Director as a means of enforcing
such provisions, including the imposition of sanctions for non - compliance.
Please advise in writing, if you are agreeable to the aforementioned provision.
Thank you,
Gus Lopez, CPPO
Director of Procurement
I hereby agree in good faith to consider employing those employees under the predecessor
contract.
I do not agree with the provisions set forth in this letter, and as such, I will hire employees as
1 set. fit.
_ I agree to consider those employees whose jobs may be lost as a result of a contract award
to my company under the following conditions:
Lire Print Name - Title Date
Ora rommitved to providinr,� exr.Pllent public rervlce and .safety to all who live, work, and play in pear vibrant. tropical, historic tommuniy.
240
(A NAJAMJ BEACH
City of Miami i Basch, 1 700 Canverjkri Ce :tor Drive, Micnni Bcac^, r orida 33139, A v x,rT iamibeach(i.9ov
Tel: 305.673.7490 , Pax: 78639"003
May 12, 2011
Mr. Craig M. Saxner
Professional Building Services, Inc.
7027 W. Broward Blvd
Plantation, FI 33177 Sent Via e-mail: car prof s,5. ill li scr�i ,sr?fi
RE: (ITB) NO. 1340111 JANITORIAL SERVICES CITYWIDE
Dear Mr. Saxner:
It is the policy of the City of Miami Beach that the custodial companies awarded contracts shall in
good faith offer those employees (other than managerial and supervisory employees) employed
under the predecessor contract whose employment will be terminated as a result of award of these
contracts or the expiration of the contracts under which the employees were hired, a right of first
refusal of employment under this contract in positions for which employees are qualified.
The custodial companies shall determine the number of employees necessary for efficient
performance of this contract and may elect to employ fewer employees than the predecessor
custodial company employed in connection with performance of the work. It is the policy of the City
that all employees hired by the custodial companies who were employed under the predecessor
contract should be retained for at least a 90 -day transition period during which the custodial
company should refrain from discharging without cause any employee retained pursuant to this
subsection.
Please advise if you're awarded a contract for janitorial services, if you would be agreeable to the
following contract provision:
NONDISPLACEMENT OF QUALIFIED WORKERS
(a) Consistent with the efficient performance of this contract, the contractor and its
subcontractors shall, except as otherwise provided herein, in good faith offer those employees
(other than managerial and supervisory employees) employed under the predecessor contract
whose employment will be terminated as a result of award of this contract or the expiration of the
contract under which the employees were hired, a right of first refusal of employment under this
contract in positions for which employees are qualified. The contractor and its subcontractors shall
determine the number of employees necessary for efficient performance of this contract and may
elect to employ fewer employees than the predecessor contractor employed in connection with
performance of the work. Except as provided in paragraph (b) there shall be no employment
opening under this contract, and the contractor and any subcontractors shall not offer employment
under this contract, to any person prior to having complied fully with this obligation. The contractor
and its subcontractors shall make an express offer of employment to each employee as provided
herein and shall state the time within which the employee must accept such offer, but in no case
shall the period within which the employee must accept the offer of employment be less than
10 days.
241
(b) Notwithstanding the obligation under paragraph (a) above, the contractor and any
subcontractors (1) may employ under this contract any employee who has worked forthe contractor
or subcontractor for at least 3 months immediately preceding the commencement of this contract
and who would otherwise face lay -off or discharge, (2) are not required to offer a right of first refusal
to any employee(s) of the predecessor contractor who are not service employees within
the meaning of the Service Contract Act of 1965, as amended, 41 U.S.C. 357(b), and (3) are not
required to offer a right of first refusal to any employee(s) of the predecessor contractor whom the
contractor or any of its subcontractors reasonably believes, based on the particular employee's past
performance, has failed to perform suitably on the job.
(c) The contractor shall, not less than 10 days before completion of this contract, fumish the
Procurement Director a certified list of the names of all service employees working under this
contract and its subcontracts during the last month of contract performance. The list shall also
contain anniversary dates of employment of each service employee under this contract and its
predecessor contracts either with the current or predecessor contractors or their subcontractors.
The Procurement Director will provide the list to the successor contractor, and the list shall be
provided on request to employees or their representatives.
(d) If it is determined by the City Manager, that the contractor or its subcontractors are not
in compliance with the requirements of this clause, appropriate sanctions may be imposed and
remedies invoked against the contractor or its subcontractors, as provided in the Miami Beach City
Code, or as otherwise provided by law.
(e) In every subcontract entered into in order to perform services under this contract, the
contractor will include provisions that ensure that each subcontractor will honor the requirements of
paragraphs (a) through (b) with respect to the employees of a predecessor subcontractor or
subcontractors wonting under this contract, as well as of a predecessor contractor and its
subcontractors. The subcontract shall also include provisions to ensure that the subcontractor will
provide the contractor with the information about the employees of the subcontractor needed by the
contractor to comply with paragraph 5(c), above. The contractor will take such action with respect
to any such subcontract as may be directed by the Procurement Director as a means of enforcing
such provisions, including the imposition of sanctions for non - compliance.
Please advise in writing, if you are agreeable to the aforementioned provision.
Thank you,
Gus Lopez, CPPO
Director of Procurement
I hereby agree in good faith to consider employing those employees under the predecessor
contract.
I do not agree with the provisions set forth in this letter, and as such, I will hire employees as
I see fit.
I agree to consider those employees whose jobs may be lost as a result of a contract award
to my company under the following conditions:
Print Name - Title
242
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachf.gov
PROCUREMENT DIVISION
Tel: 305.673.7490 , Fax: 786- 394 -4003
May 12, 2011
Ms. Laura Thompson
ISS Facility Services, Inc.
9363 W. Sample Road
Coral Springs, FI 33065 Sent Via e-mail: Laura thomoson('a us issworld.com
RE: (ITB) NO. 13 -10111 JANITORIAL SERVICES CITYWIDE
Dear Ms. Thompson:
It is the policy of the City of Miami Beach that the custodial companies awarded contracts shall in
good faith offer those employees (other than managerial and supervisory employees) employed
under the predecessor contract whose employment will be terminated as a result of award of these
contracts or the expiration of the contracts under which the employees were hired, a right of first
refusal of employment under this contract in positions for which employees are qualified.
The custodial companies shall determine the number of employees necessary for efficient
performance of this contract and may elect to employ fewer employees than the predecessor
custodial company employed in connection with performance of the work. It is the policy of the City
that all employees hired by the custodial companies who were employed under the predecessor
contract should be retained for at least a 90 -day transition period during which the custodial
company should refrain from discharging without cause any employee retained pursuant to this
subsection.
Please advise if you're awarded a contract for janitorial services, if you would be agreeable to the
following contract provision:
NONDISPLACEMENT OF QUALIFIED WORKERS
(a) Consistent with the efficient performance of this contract, the contractor and its
subcontractors shall, except as otherwise provided herein, in good faith offer those employees
(other than managerial and supervisory employees) employed under the predecessor contract
whose employment will be terminated as a result of award of this contract or the expiration of the
contract under which the employees were hired, a right of first refusal of employment under this
contract in positions for which employees are qualified. The contractor and its subcontractors shall
determine the number of employees necessary for efficient performance of this contract and may
elect to employ fewer employees than the predecessor contractor employed in connection with
performance of the work. Except as provided in paragraph (b) there shall be no employment
opening under this contract, and the contractor and any subcontractors shall not offer employment
under this contract, to any person prior to having complied fully with this obligation. The contractor
and its subcontractors shall make an express offer of employment to each employee as provided
herein and shall state the time within which the employee must accept such offer, but in no case
shall the period within which the employee must accept the offer of employment be less than
10 days,
We are committed to providing excellent public service and safety to all who live, work, and play in our vibront, tropical, historic community.
243
(b) Notwithstanding the obligation under paragraph (a) above, the contractor and any
subcontractors (1) may employ under this contract any employee who has worked for the contractor
or subcontractor for at least 3 months immediately preceding the commencement of this contract
and who would otherwise face lay -off or discharge, (2) are not required to offer a right of first refusal
to any employee(s) of the predecessor contractor who are not service employees within
the meaning of the Service Contract Act of 1965, as amended, 41 U.S.C. 357(b), and (3) are not
required to offer right of first refusal to any employee(s) of the predecessor contractor whom the
contractor or any of its subcontractors reasonably believes, based on the particular employee's past
performance, has failed to perform suitably on the job.
(c) The contractor shall, not less than 10 days before completion of this contract, fumish the
Procurement Director a certified list of the names of all service employees working under this
contract and its subcontracts during the last month of contract performance. The list shall also
contain anniversary dates of employment of each service employee under this contract and its
predecessor contracts either with the current or predecessor contractors or their subcontractors.
The Procurement Director will provide the list to the successor contractor, and the list shall be
provided on request to employees or their representatives.
(d) if it is determined by the City Manager, that the contractor or its subcontractors are not
in compliance with the requirements of this clause, appropriate sanctions may be imposed and
remedies invoked against the contractor or its subcontractors, as provided in the Miami Beach City
Code, or as otherwise provided by law.
(e) In every subcontract entered into in order to perform services under this contract, the
contractor will include provisions that ensure that each subcontractor will honor the requirements of
paragraphs (a) through (b) with respect to the employees of a predecessor subcontractor or
subcontractors working under this contract, as well as of a predecessor contractor and its
subcontractors. The subcontract shall also include provisions to ensure that the subcontractor will
provide the contractor with the information about the employees of the subcontractor needed by the
contractor to comply with paragraph 5(c), above. The contractor will take such action with respect
to any such subcontract as may be directed by the Procurement Director as a means of enforcing
such provisions, including the imposition of sanctions for non - compliance.
Please advise in writing, if you are agreeable to the aforementioned provision.
Thank you,
Z_
Gus Lopez, CPPO
Director of Procurement
1 hereby agree in good faith to consider employing those employees under the predecessor
contract.
I do not agree with the provisions set forth in this letter, and as such, I will hire employees as
I see fit.
1 agree to consider those employees whose jobs may be lost as a result of a contract award
to my company under the following conditions:
Director of Business Development
Name - Title
May 16, 2011
Date
We a'r-b'committed to providing excellent public service and safety to all who live, work, and ; clay in our vibrant, tropical, historic community.
244