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Omarcio Cleaning Services, Inc. Y MIAMIBEACH s� 7 ADDENDUM NO. 1 TO CERTIFICATION OF CONTRACT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND OMARCIO CLEANING SERVICES, INC. ITB No. -13 -10/11 FOR JANITORIAL SERVICES CITYWIDE 1. As per Contractor's representation, acknowledgement, and agreement at the July 13, 2011 City Commission Meeting, and as an additional consideration to the City for award and execution of the subject Contract by - the City, Contractor hereby agrees to comply with the following terms throughout the duration of the Contract. As further inducement for the-City to enter into this Agreement, Contractor commits to offer employment to employees of the preceding City vendors' (i.e. Vista and Diamond); which offer shall include the following terms: 1. All Vista and Diamond employees choosing to "migrate" shall be offered ti employment by Contractor. Contractor shall offer employees employed pursuant to the preceding City vendors' (i.e. Vista and Diamond contracts. with the City, whose employment ma_ y be terminated as a result of award of this Contract, a right of first refusal of employment under this Contract; assuming such employees meet the qualifications to perform the required work and /or. services pursuant to the Contract Documents and, additionally, successfully pass the required background checks (which shall include, -without limitation, drug testing and criminal background checks). 2. Any employee hired by the Contractor who was employed under the preceding City vendors' contracts shall be retained for the duration of the Contract, unless Contractor can reasonably demonstrate to the City that such employee was dismissed for cause in accordance with Contractor's employment policies and procedures. Within ten (10) days of the termination of any employee who was hired from the preceding City vendors' contracts, Contractor must furnish the Procurement Director, with a written explanation stating the basis for said termination. Notwithstanding the preceding, any and all employees including, without limitation, employees of Vista and Diamond seeking employment must comply I with Contractor's hiring policies and procedures as a condition of employment. 3. Within ten (10) days of the Effective Date of this Contract, Contractor shall furnish the Procurement Director a certified list of the names and contact information of all employees transitioned from the preceding City vendors' contracts. Said list shall contain the date of commencement of employment of each such employee. 4. Commencing on December 1, 2011, and thereafter on a quarterly (i.e. every 3 months) basis for the duration of the Contract, Contractor shall provide certified payroll records to the Procurement Director. 5. FAILURE TO ADHERE TO THE ABOVE REQUIREMENTS, MAY RESULT IN THE CITY'S EXERCISING ITS RIGHT TO TERMINATE THE CONTRACT UPON 30 -DAY'S WRITTEN NOTICE TO CONTRACTOR. II. Pursuant to Section 3.2- (B) of the ITB, entitled "Qualifications of Other Contractor Personnel the requirement for all employees to be fully conversant in English is hereby deleted as follows: The personnel employed by the Contractor shall be capable employees, trained and qualified in custodial type work. Notwithstanding the, preceding, the on -site supervisor is required to be fully conversant in English, pursuant to Section 3.2 (A) of the ITB. IN WITNESS WHEREOF the City and _Contractor have caused this Addendum No. 1 Certification of Contract to be signed and attested - on this k f11 day of , 2011, by their respective duly authorized representatives. CONTRACTOR CITY OF MI MI BEACH B By _- - - -- - President/ Wnature Edward L. Tobin Vice -Mayor • ►.l��G 4 ,/.) �"� a °�«a9t � �' " � � � t Print Name' Date 013 Date ATTEST: ATTEST: Xx Secreta /.Signature City Clerk Print Name :Date F: \PURC \$ ALL \MARTA \Bids \10 -11 \Janitorial Services \Contracts \Omarcio Addendum No 1.doc APPROVED AS TO -FOR & LANGUA 4 FOR EXECUTION City = Attbrne Date _2 MIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Janitorial Services Citywide CONTRACT NO.: 13- 10/11 EFFECTIVE DATE(S): This Contract shall remain in effect for three (3) years from date of Contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement of the parties for three (3) additional one (1) year terms. SUPERSEDES: RFP No. CONTRACTOR(S): Omarcio Cleaning Services, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: $797,070 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on July 13, 2011, for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into to provide janitorial services Citywide, pursuant to City Invitation to Bid No. 13 -10/11 and any addenda thereto(the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents "). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, of the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 13- 10/11. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to Duane Knecht, City of Miami Beach, Property Management Division Director at 305- 673 -7000 ext. 2914. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which. must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and /or commencement of any services /work by Contractor. F. ASSIGNMENT AND PERFORMANCE Neither this Contract nor any interest herein shall. be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and /or services required by the Contract Documents without the prior written consent of the City. 1 Certification of Contract Contractor warrants and represents that all persons providing /performing any supplies, work, and /or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide /perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide /perform the supplies, work, and /or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and /or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and /or services, neither, Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and /or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and /or the Contract Documents. The parties expressly acknowledge. that it is not their intent to create any rights or obligations in any third person or entity under this Contract and /or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand - delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City Gus Lopez, Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach Florida 33139 With copies to: Duane Knecht, Property Management Director City of Miami Beach Property Management Department 1245 Michigan Avenue Miami Beach Florida 33139 For Contractor Omarcio Cleaning Services Inc. 426 SW 81th Street, Unit 4 Miami, FL 33130 Attn: Omar Quintanilla Phone: 786- 201 -0008 L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to. enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and /or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor, elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Ce rtification of Contract N. APPLICABLE LAW AND VENUE - This Contract and /or the Contract Documents shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract .IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on -this 94� day of Al u S 2011, by their respective duly authorized representatives. Lj CONTRACTOR CITY OF MIAMI BEACH B BY - - - -- -- . President/ Sia ure Edward L. Tobin Vice -Mayor /20 Print ame Date 1 t Date ATTEST: ATTEST: Secretary/ .Signature City Clerk �1 tl�ilz Print Name b a e Date FAPURC \$ ALL \MARTA \Bids \10 -11 \Janitorial Services \Contracts \ITB- 13- 10- 110marcio.doc APPRMED AS TO FORM & LANGUAGE 4 CArnot4 ZZ City Attocn _ o to s i COMMISSION ITEM SUMMARY j Condensed Title: Request For Approval To Award Contracts To ISS Facility Services, Inc., Omarcio Cleaning Services, Inc., Performance Cleaning Group, And Professional Building Services; Reject Bids Received For The Following Locations: City Hall Parking Garage And Offices Located At City Hall Parking Garage; Pursuant To Invitation To Bid No. 13- 10/11, For Janitorial Services Citywide,. in The Annual Amount Of $1,311,099.60; And Authorize The Administration To Evaluate The Current. Services Levels'To Further Reduce The Total Cost. Key Intended Outcome Supported: Ensure well maintained facilities. Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that 87.2% of residents, and 85% of businesses rated the appearance and maintenance of the City's public buildings as excellent or 2ood. Issue: Shall the City Commission approve the award of Contracts? . Item Summa /Recommendation: Invitation to Bid (ITB) No. 13- 09110, was issued on January 27,2011, and 27 bids were received on March 11, 2011. The purpose of the ITB is to establish contracts by means - of competitive sealed bids to qualified providers of janitorial services. These contracts ishall remain in effect until September.30, 2013, and may be renewed by mutual agreement for three (3) - additional years, on a year -to -year basis. A Technical Review Panel (the "Panel ") convened on March 31, 2011 to be briefed on the evaluation process, and to receive all responsive bids. The Panel reconvened on April 13 and20, -201'1 to discuss their rankings.of the companies per location. After all scorings were tabulated, the panel recommended award - to four (4) companies: ISS Facility Services, Inc.,.Omarcio Cleaning Services, Inc., Cleaning Group, and Professional Building Services. The contract price to provide janitorial services resulting from ITB 13 -10111 is fixed and firm - through September 30, 2013, which means savings of approximately $58,572 through September '30, 2011. After October 1,2011, the annual savings realized are.approximately $281;228 for-Fiscal Year 2012 and $282,356 for Fiscal Year 2013, for a total of $622,156 through September '30, 2013. APPROVE THE AWARD OF CONTRACTS. Advisory Board Recommendation: NIA ____ financial Information: Source of Amount Account Funds: 1 $792,885.00 Property Management Account - 520- 1720 - 000325 2 $342,342.60 Parking Department Account 480- 0463 - 000325 (12 13 , 97"', 42" Street, Cit Hall and Penn Av Garages 3 $82,800.00 Parking.Department-Account'142- 6976 - 000325 (r Street Garage 4 $77,520.00 Parking Department Account 463- 1990- 000325 (16 Street Garage OBPI 5 $3,184.00 Public Works Water Account -425- 0410- 000325 6 $3,184.00 Public Works Sewer Account 425 - 0420- 000325 .7 $3,184.00 Public Works Storrnwater 427- 0427- 000325 8 16,000.00 Fire Department Account 011 -1210- 000325 Total $1;311,099.60 Financial Impact Summary.: City Clerk's Office Legislative Tracking: Gus Lopez Ext. 6641 Sign-Offs: De artment °Diractor Assistant`Cli `.Mana er Ci �Mana er GL FB SF DB PDW JMG TAAGENDA\2o11 \6 -o1 -11 \ITB 13 -10-11 Janitorial Services'SUMMARYAOC MI-AM[BEACH AGENDA ITEM ••4 "01 _DATE DATE (MM /DD/YYYY) ACS" CERTIFICATE OF LIABILITY INSURANCE 08 -03 -2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS. CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PARED M CONDE A &A Underwriters, Inc. AHO Ext : 305- 220 -7447 A/c No : 305- 220 -4821 8796 SW 8 St ADDRESS: pmc @aaunderwriters.com Miami, FI 33174 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Granada Insurance Company INSURED INSURER B: Omarcio Cleaning Service Inc. INSURER C INSURER D 426 SW 8 St Unit #4 INSURER E: Miami FL 33130 IN F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER MM /DD /YYYY MM /DD/YYYY A GENERAL LIABILITY O185FL0002462 02/28/11 02/28/12 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 1 00,000 XX COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ CLAIMS -MADE XX OCCUR �Dv MED EXP (Any one person) $ 5,000 / ) PERSONAL & ADV INJURY $ 1 ,000,000 GENERAL AGGREGATE $ 1,000,000" GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 1 , 000 , 000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS AUTOS NON -OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB C LAIMS -MADE AGGREGATE $ DED RETENTION $ $ B WORKERS COMPENSATION X WC STATU- 0TH - AND EMPLOYERS' LIABILITY Y 2011 -11522 07/26/11 07/26/12 TORY LIMITS ER ANY PROPRIETOR /PARTNER /EXECUTIVE [—X—] N / A E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) CERTIFICATE HOLDER NAMED AS ADDITIONAL INSURED. CERTIFICATE HOLDER CANCELLATION City of Miami Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 1700 Convention Center Drive THE EXPIRATION DATE THEREOF, .NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Miami Beach, FL 33139 AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD PDF created with pdfFactory Pro trial version www.pdffactory.com A h /\AIAMIBEACH City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager . 9 tY er 9 DATE: July 13, 2011 SUBJECT: REQUEST FOR APPROVAL TO .AWARD - CONTRACTS TO ISS FACILITY .SERVICES, .INC., OMARCIO CLEANING SERVICES, INC., PERFORMANCE CLEANING GROUP, AND PROFESSIONAL BUILDING SERVICES; REJECT - :BIDS RECEIVED FOR THE FOLLOWING LOCATIONS: CITY HALL PARKING GARAGE AND OFFICES LOCATED AT CITY HALL -PARKING GARAGE; PURSUANT TO INVITATION 'TO BID NO. 1340/11, FOR JANITORIAL .SERVICES CITYWIDE, IN THE ANNUAL AMOUNT OF $1,311,0.99.60; AND AUTHORIZE THE ADMINISTRATION TO EVALUATE THE CURRENT SERVICE LEVELS TO "FURTHER REDUCE THE TOTAL COST. ADMINISTRATION RECOMMENDATION Approve the-award of contracts. KEY INTENDED OUTCOME Ensure well- maintained facilities. FUNDING Funding will be provided from the following Accounts: $792,885 Property Management Account 520- 1720- 000325 $342,342.60 Parking Department Account 480 -0463- 000325 (12 , 13 ' j r 17 " d Street, City Hall and Pennsylvania Av. Garages) $82,800 Parking Department Account 142- 6976 - 000325 (7 Street Garage) .$77,520 Parking Department Account 463- 1990- 000325 (16" Street Garage) $3,1:84 Public Works Water Account 425 - 0410- 000325 :$3,184 Public Works - sewer Account 425-0420-000325, $3,184 Public Works Stormwater 427- 0427 - 000325 - $5,000 Fire Department Account 011 - 1210- 000325 $1,311;099:60 -Total ANALYSIS The purpose of invitation to Bid (ITB) 13 -10/11 is to establish contracts by means of competitive sealed bids to qualified providers of janitorial services. These contracts shall remain in effect until September 30,2013, and may be renewed by mutual agreementfor three (3) additional years, on a year - to year basis. The ITB is subject to the requirements of Living Wage and .Equal Benefits Ordinances. -402 Commission Memorandum - ITB 13 -09190 Janitorial Services July 13, 2011 ,Page 2 The contracts consist of providing janitorial services to City facilities and parking garages which include administrative offices, recreational facilities, parking facilities and public reIstrooms..The awarded companies shall provide all supervision, administrative and technical support, labor, subcontractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective completion of all services. The awarded companies shall also be responsible for all -toilet paper, paper towels, hand soaps and other consumables required to maintain restrooms and shower facilities located City -wide. As part of the City's "GREEN BUILDING" REQUIREMENTS, it is'the intent of the City to make our buildings environmentally friendly through waste prevention, and the use of environmentally friendly /preferable products. The ITB was issued with language which required that all chemicals used - be those commercially available which meet Federal, State, and local codes; that meets the Environmental Protection Agency's criteria for Low or no Volatile Organic Chemicals (VOC's). Companies shall use as many waste prevention and environmentally preferable products as possible, as well as the use of products made with a minimum of recycled post consumer materials as set forth in the EPA Comprehensive Procurement Guideline (CPG) while at .the same time taking into consideration,, waste prevention methods. (I.e. - roll towels rather than individually folded towels and multi- rolls.of toilet tissue ratherthan single rolls.) As part of the evaluation proceedings, the responsive bidders were allocated pointsfor their responses to the City's required environmental program and corporate responsibility plan. The ITB provides for a mechanism to monitor and ensure that the City's -green guidelines and corporate responsibility plans proposed are adhered to. Although :this ITB identifies specific facilities to be serviced, any facility may be added or deleted to from this contract at the option of the City. When an addition to the contract is required, awarded companies shall be invited to submit price quotes for these new facilities. If these quotes are comparable with prices offered for similar services, the award(s) shall be made to the lowest and best responsible bidder(s) meeting the specifications, or scope of services. BID PROCESS Invitation to Bid (ITB) No. 13- 09/10, was issued on January'27, 2011 with a bid opening date of February 25, 2011. A Pre -Bid Conference. was held_ on February 11, 2011, and site visits were conducted on February 24 and 25, :2011. Five (5) Addendums were issued , to provide additional information and to respond to all questions submitted by the prospective bidders, thus extending the bid opening due date to March 11, 2011.. Bidsync and Bidnet issued bid notices to 61 and 45 prospective bidders respectively. The notices resulted in the receipt of .27 bids from the following companies: . ABP Maintenance High Maintenance Services (HMS) AJ &AJ Cleaning Solutions Honor Cleaning Best Janitorial & Supplies ISS :Facility Services Boro Building & Property Maint. Magic -Brite Janitorial ■ Carolina Cleaning N &K Enterprises ■ Chi -Ada Corporation OJS Systems Cleaning Systems Inc. Omarcio Cleaning Services Come Land Maintenance Co. Performance Cleaning Group 403 . ti 3 1 Commission Memorandum ITS 13- 09110.Janitorial Services July 13, 2011 Page 3 D &A Building Powermind Global Service Diamond Contract Services Professional Building - Services 'Dream Clean Inc. Stockton Maintenance Group • Federal Janitorial Triangle Services FMC Services ■ Vista Building Maintenance Frank Medina & Associates The test of responsiveness 'performed by the Procurement Department resulted in the following companies being deemed non- responsive for failing to comply with the requirements of the iTB: AJ &AJ Cleaning Solutions did not meet the three minimum year requirement, and FMC Services and Stockton Maintenance Group acknowledged they had not accounted for Living Wage increases through September 30, 2013. A Technical Review Panel (the "Panel ") convened on March 31, 2011 to .be .briefed on the evaluation process, and to receive all responsive bids. The Panel consisted of the following individuals: ■ Ellen Vargas, Parks.and Recreation, Facilities Manager ■ Andrew Plotkin, Parks and Recreation, Facilities Manager ` Gus Andino, .Property Management, Contracts Coordinator ■ Miguel Beingolea, Parking . Department, Operations Manager The Panel was provided with the Evaluation Criteria, and method of award to be utilized to rank the vendors.7he Panel was asked to score and rank the bids in accordance with the following evaluative - criteria: 1. Price (50 points) .2. Qualifications of Bidder (15 Points) . 3. Experience and Past Performance (1.5 -Points) -4. Contract Compliance (5 Points) 5. Corporate Responsibility Plan (15 Points) During the Panel's meeting, it was discussed that the ranking of companies per facility would result in potential savings of over $200,000 per year. Therefore, the Panel was requested to score and rank companies per facility. Companies whose bid amount exceeded the current amount budgeted for a particular location were not to be short listed for award consideration. See Bid Tabulation, Attachment A. There were two locations in the bid, the Offices located at the City Hall Parking Garage, and the City Hall Parking Garage, that when the results were tabulated showed current cost was below. bid amount. For those locations, the Administration recommends rejecting the bids received for those - two locations, and renewing the existing contract at the lower cost. The Panel reconvened on April 13 and.20, 2011 to discuss their rankings of the companies per location. Panel ranked all companies whose.bid. amount fell within the current budgeted cost of providing the - services. After all scorings were tabulated, the results showed award to seven companies; two of those, HMS and -N &K, ranked first on one location each, Normandy Isle Park and Pool Facility and Ocean Front Auditorium respectively. -Both companies declined the offer to provide services for that one location uniessthey were - awarded others,mainiy due to the small level of service required, twice.a day cleaning for Normandy Pool and -twice .a -week (2hrs per day) for Ocean Front Auditorium. Athird company, D&A, withdrew its bid from consideration due to errors in their calculations. Award of these locations was subsequently moved to the second ranked companies. 404 Commission Memorandum - ITB 13 -09110 Janitorial Services July 13, 2011 Page 4. Upon further review of the Panel rankings, the following locations showed that the top ranked company being recommended offered a higher price than another company being recommended by the Panel for other locations. The locations are: North Beach Police Substation, Normandy Isle Park and Pool Facility, Flamingo Park and Pool, and Flamingo Park Tennis Court Restrooms. The Panel met again on May 10, .2011 for a final review of their rankings and - recommendation for all locations. The Panel agreed that on those locations where one of the companies being recommended for award provided a lower cost than the top ranked company for that particular location, it would make sense to change the recommendation to the lower bidder (which is .being recommended for award on other locations) based on savings. The only location where the panel agreed that the top ranked company should remain was Normandy Park and Pool due to the fact that it was the same company currently providing the services, Omarcio Cleaning, and would therefore ensure continuity of service and guarantee end user will receive same level of service, while, at the same time, providing savings from current amount being paid in the amount of $147.76 /month.. The Panel also discussed the possibility of recommending the second ranked companyfor one other location, North Shore Recreation and Tennis Center, where the second ranked company, Performance Cleaning Group, had been the top ranked for Scott Rakow Youth Center, Police Athletic League and Recreation Center, and 21 st Street Recreation Center. The Panel argued that Performance Cleaning seemed to have better experience and qualifications than the top ranked company, Professional Building Services, and while the higher price did not allow Performance to be top ranked, the Panel believed they will better serve the recreation center. Several of their customers include high traffic facilities, such as the Tampa Port Authority cruise terminal and offices, Lakeland Area bus terminal, and other local governments, including City of Boynton Beach and City of Lake Mary. Professional Building Services offered more experience in corporate /office environment buildings. Recommending Performance will also ensure same level of service received by all recreation centers, since these recreation centers serve same and user, .and are heavily utilized sites, they are expected to receive same standard of cleanliness. While the Panel was asked to rank and score per .location, in this instance they strongly believed that keeping the Recreation centers maintained by the same company would be to the benefit of the City for the reasons stated above. This recommendation would mean no increase to the current cost of maintaining the facility. For all other locations where the recommended company was not the lowest, the Panel justified their rankings by arguing thatthe difference in price did not make up forthe scores in experience, qualifications, past performance and corporate responsibility plan of the recommended companies. Failure 'to include - the intent to hire existing or local residents, -or a corporate - responsibility plan that did not provide specific information were a raised as a concern by the panel, and a basis for not recommending the low bidder. At the conclusion of the ranking and scoring process, the Panel felt comfortable with the companies being recommended for award. All four (4) companies had shown a solid Corporate - Responsibility Plan, including their willingness to hire residents and green initiatives; their experience and qualifications were more than satisfactory. All companies were reminded of the Living Wage requirements applicable to this ITB, and all four (4) certified that their bids had been submitted in compliance with the Living Wage Ordinance. See attached Living Wage Certifications. Attachment B shows Panel's recommendation for award and monthly and - annual. cost per location. 405 i Commission Memorandum ITB 13 -09110 Janitorial Services July 13, 2011 Page 5 The Administration has reviewed the bidder's qualifications, experience, capability, and references of the recommended vendors. Below is an overview of each recommended company. ISS Facility Services ISS Facility Services (ISS) has been in. business since 1975. ISS .provides services to commercial offices, government facilities, medical facilities, educational campuses, v warehouse and industrial properties, -event venues and airports on a daily basis. "Their list of clients includes City of Jacksonville, Volusia County and Salt.Lake City International Airport. iSS holds a membership with the United States Green Building Council. As part of their corporate responsibility plan, ISS. would consider a community cleanup day as part of ISS . "World of Community Service ". Other events can be discussed /negotiated upon .award. Omarcio Cleaning Services Omarcio Cleaning has provided janitorial services to the City of Miami Beach'since 2007. Property Management Division and Parking Department are very satisfied with level of service provided by Omarcio. Their corporate responsibility plan includes a commitment to contribute a minimum of $1,500 to Miami Beach Senior High per contract year. Omarcio will make every reasonable effort to reach out to the multiple labor forces, i.e. UNIDAD, within the City limits to employ residents. Performance Cleaning Group Performance Cleaning Group (PCG) is a .privately owned company headquartered in Tampa, `with operating offices .throughout the State of Florida. The company has been in operation for over 5 years, with .clients that include Tampa Port Authority, City of Boynton Beach and ;Duval and Orange Counties Health'Deparments. PCG is certified by the Green Clean Institute, its corporate responsibility plan included green cleaning. initiatives, as well as efforts to hire local City of Miami Beach residents help with local unemployment. Professional ,Building Services Professional .Building Services (Professional) was - established over 30 years ago. Their customer base encompasses a wide range of clients, ;including South Florida Water Management, Plantation Executive Building and :Zenith Property - Management among others. Their corporate responsibility plan included their willingness to hire local residents and existing pool of employees, and volunteer work to contribute to the community. All.recommended companies Will interview and consider hiring existing custodians. See attached letter of non - displacement of qualified workers signed by the recommended companies. COST COMPARISON The current cost of providing janitorial services for the buildings and garages specified by the iTB is $1,545;387:82 through September 30,201 1. This amount would have increased at the beginning of =Fiscal Years 2012 . and 2013 according the Living Wage Ordinance in the amounts of $46,940 and $48,068 respectively. The .contract price -to :provide. janitorial services resulting from iTB "13-10111 is fixed and firm through September 30, 2013, which means - savings of approximately $58,572 .through .September .30, `2011. After October'1, 2011, the annual savings realized are - approximately`$281,228 for "Fiscal Year 2012 and `$282;356 for Fiscal Year 201:3. The -table :below shows .savings realized from �an -award pursuant to ITB 13- 10111: -406 Commission Memorandum - ITB 13 -09110 Janitorial Services July 13,. 2011 Page 6 Annual Cost Facilities and Garages until September 30, 2011 current contract $1,545,387.82 ITB 13 -10/11 Annual Cost Facilities and Garages until September 30, 2013 $1,311,099.60 Annual Savings from current contract $234,288.22 Fiscal Year 2011 Savings (3 Months thru September 30 2011 $19,524 /month ) $58,572 Fiscal Year 2012.Savin s $234,288 + $46,940 $281 Fiscal Year 2013 Savings ($234,288 + $48,068 $282,356 Savin s through September 30, 2013 $622,156 The Administration opted to issue an ITB in lieu of renewing the current contracts, which resulted in savings of approximately $622156 through September 30, 2013. During the bid process, there were several questions submitted by prospective bidders regarding the requirement that this contract be subject to a .union or collective bargaining agreement. Bidders were informed of no such requirement bythe City. Additionally, the City requested from its current janitorial contractors information regarding the existence of a . collective bargaining agreement. As a response, the City was notified on February 11, 2011, . that Vista and its subcontractor had previously entered into "Card Check" (recognition) agreements. with SEIU Local 32131 A written collective bargaining agreement was not yet available. Omarcio Cleaning and Diamond advised they .did not have a Collective Bargaining Agreement. Vista's total cost is :$1,638,239, which is approximately 25 %, or $327,139 /annually, higher than the total dollar amount of the recommended companies for'all 41 facilities. CITY MANAGER'S DUE DILIGENCE After considering the review and recommendation of City staff, the City Manager exercised his due diligence and recommends to the Mayor and City Commission the award of a contract to ISS Facility Services, Inc., Omarcio Cleaning Services, Inc., Performance Cleaning Group, and Professional Building Services. The Panel's recommendation for award shows that of the 41 facilities, 19 are awarded to . lowest bidder and two (2) are being renewed under the current contract. The .20 remaining facilities are awarded to other than the lowest bidder. The difference between the lowest bidder and the recommended bidder (lowest and best), is de minimus..Overall, 5% difference between low bidder and top ranked. The bid tabulations provide specific reasons for each facility that the lowest bidder was not recommended. It should be noted that the City's regular process of considering the price for contracts and its standard process for bidding contracts has resulted in - a price that is reflective of the current market. At present, it appears that the market is very competitive and that the City may continue to receive bids that are lower than those received in the past year or so. The public procurement process, which is an open and competitive, transparent process, has again served the City to provide the lowest and best bidders for these services, as it has in the past. . It must be noted that the recommendation for award does not represent any reductions to the current service levels being provided. After award, the Administration will evaluate the level of services being provided, and the feasibility reducing them, in order to reduce the annual contract amount. 407 i i Commission Memorandum - lTB 13 -09110 Janitorial Services July 13, 2011 Page 7 DISCUSSION AT JUNE 1, 2011 CITY COMMISSION MEETING At the June 1, 2011 City Commission meeting Mr. Eric Brakken, from SEIU spoke and indicated he had concern about the job security for the current janitorial employees and a requirement that all employees must be fully conversant in English. Mr. Gus Lopez, Procurement Director, responded that he believed , the requirement to be fully conversant in English, related to janitorial supervisors and although the contract also made reference to the employees, he indicated that that, it was not the intent of the agreement nor had - it ever been enforced. Mayor Bower stated that she will like to be notified via LTC if this was new language in this contractor if this language is in other City contracts. Commissioner Libbin requested that the Administration check other similar contracts to determine if this language is in any other contract before we set a precedent of rejecting all bids. Additionally, he requested to defer the item to the July 13, 2011 City Commission meeting. CONCLUSION: Based on the aforementioned, - the Administration recommends that the Mayor and City Commission award contracts to ISS Facility Services, Inc.; Omarcio Cleaning Services, Inc., Performance Cleaning: Group., and Professional Building Services; reject bids received for the following locations:. City Hall _Parking Garage and Offices .Located at City Hall Parking Garage; Pursuant to -Invitation to Bid No. 13-10/11, for Janitorial Services Citywide, in the annual amount of $1,311,099.60;:and authorize the Administration to evaluate the current services levels to further reduce - the total cost. T:WGENDA\2011 \7- 13 -11VTB 13= 10-11 Janitorial Services MEMO.doc 408 � • � � � � � • G f TJ. �,1 LG�� f k� Gl S �G^. �{��. 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' , a s > :_ tit lffR. Ze 14 4 ?k 4 - ••= = =. ° = - - _ - • ,: r. ate . _ . ¢ _ - _, a s_ •, =- '___° - .. 11 FR _ WAR COMPANIES Pa ATTACHMENT B AWARDED e.1 of.2 C 9 ITB 13 -10111 JANITORIAL SERVICES CITYWIDE The distribution of facilities/garages per company is as follows: Company Name # of Facilities Annual 'Cost ISS Facility Services 3 $67,124.52 Omarcio Cleaning 16 $728,826.00 Performance Cleaning 13 $266,244.00 Professional Building 9 $248,905.08 , Total amount 41 $1,311,099.60 Current Cost $1;545,387.82 Savings $234,288.22 `19 of the 41 facilities were.awarded to the lowest bidder. * 2, of the 4.1 faciiites were rejected because the current `cost is lower than the lowest bid amount. Current contract for these locations to be renewed. * 20 of the 41 facilities were not awarded to the lowest bidder because the selection panel scored them lower on the selection criteria other than price, such as qualifications, expericence, past performance, and corporate responsibility. Item ;Facili Company Name Monthly - Cost Annual Cost 1 City Hall Omarcio Cleaning $9,950.00 $119,400:00 Offices Located at -the City Hall Parking * 2 Garage Omarcio Cleaning $3,646.95 $43,763.40 3 777 'Building (City Hall Annex Bld ISS Facility Services $3,120.20 $37,442.40 4 555 Building ISS Facility Services $1,488.42 $17,861.04 5 Scott Rakow Youth Centerlice Rink Performance Cleaning $7 $84,168:00 6 Police Station Professional Building $13,706.67 $164,480.04 7 Fire Support Services Omarcio Cleaning $500.00 $6,000.00 8 South Shore Community Center Professional Building $2,765.75 •$33,189.00 9 North Beach Police Substation . Professional Building $465.00 $5,580.00 10 21st Street Recreation Center Performance Cleaning $1,790.00 $21,480.00 11 Ocean Front Auditorium Performance Cleaning $440.00 $5,280.00 12 North Shore BandShell Professional Building $13.88/hr As needed 13 North Shore Recr,& Tennis Center Performance Cleaning $6,985.00 .$83,820.00 14 North Shore Open Space Offices `" Performance Cleaning $408.00 $4,896.00 15 Muss Park Performance Cleaning $398.00 $4,776.00 16 Crespi Park Performance Cleaning $408.00 $4,896.00 17 Tatum Park Performance Cleaning $408.00 $4,896.00 18 Still Water Park Performance Cleaning $408.00 $4,896:00 19 l Fairway Park Performance Cleaning :$398.00 $A 776.00 * Locations being rejected and renewed with Omarcio under RFP 4 -07108 423 ATTACHMENT B - AWARDED COMPANIES Page 2 of 2 iTB 13- 1.0111 JANITORIAL SERVICES CITYWIDE Item - Facility Com an Name Monthly Cost . Annu Cost 20 Normandy Shores Park Omarcio Cleaning $500.00 $6,000.00 21 Normand Shores'Guardhouse Professional Building $262.67 - $3,152.04 22 Normandy isle Park and Pool Facility Omarcio Cleaning $2,300.00 $27,600.00 23 Parks Maintenance Building Omarcio Cleaning $500.00 $6,000.00 Property Mgt Office and -Maintenance 24" Facility Professional Building $1,056.67 $12,680.04 25 " Beach Patrol Office Omarcio Cleaning $790.00 $9,480.00 26 Police Athletic League Rec Ctr. Performanc .Cle aning $1,592.00. $19,104.00 27 Flamingo Park Pool" Professional'Building' $1,155.33 $13,863.96 28 Flamingo Park Tennis _Courts Restr. Professional Building $905.00 $10,860.00 29 Flam Prk Base /SoftlFootball Restr Performance Cleaning :$1 $13,704.00 30 Public Works Operations Building P Cleaning ' $796.00 " $9 31 Parking Depart Operation Bldg Omarcio Cleaning $660.00 $7,920.00 32 Marine Patrol Office& Public Restr ISS Facility Services $985.09 $11,821.08 33 South Pointe - Park Professional Building $425.00 $5,100.00 Toatal Cost facilities $67,369:75 $808 Item " Garage ":Compan Name Monthly Annual Cost Omarcio Cleaning - 1 7 Street Garage.,. $fi,900.00 $82,800.00 t Omarcio Cleaning 2 12 .Street Garage _ -- $1,660.00 $19,920.00 m Omarcio Cleaning 1 fifi0.00 $19,920.00 3 13 Street Garage 4 1 e Street Garage Omarcio Cleaning $6,460.00 $77,520.00 5 17t Street Garage Omarcio Cleaning. $8 7 100.00 $97,200.00 6 42 "tl''Street Garage Omarcio Cleaning $2,540.00 $30 * 7 City. Hall Garage Omarcio Cleaning $6,368.55 $76,422.60 8 Penn Garage Omarcio Cleaning $8 $98,400.00 Total :Cost Gara es $41.,888.55 $502,662.60 Total Cost facilties -and Garages $109 1 - 258.30 $1,311.,099.60 * Locations. being rejected and renewed with Omarcio under `RFP.4 =07/08 424 05/02/2011 14:59. 813B307S69 JAMTTZE TAMPA BAY PAGE 03/16 I A" tv`� B E A C H LIVING WAGE CERTiFICATIO Pur*uent to Sedion 2- 408(e) of the Miami Beach City Code, ent�ied Cam cation required before payment. "Any and all contracts for oovered services' may be voidable, andino funds may be released, unless prior to entering any agreement with the clty.for a covered services contract the service contrector cartiifies to the City that tt will pay each of its covered ernployess = less than the living wage described in section 2 - 408(x). A cop of this corttfic� must be made available to the public -upon request. The aerf , icate, at "a minimum, must lnciude the following: f. The name, address, and phone number of the covered employer, a local contact ..person, and the speoific .projieot for which the covered services contract Is sought Proj r V, Name of Contractor., i4Z ►t^ne -L Cordact persa : . ! Address; Q Phone number. T"C, 9 ..Stt&D 2. The amount of the covered services contract, a brief descriptfan of the p roject or service provided -and the ck department'the contract will serve; i Amount of contraaot: " City Department(s): Description of servics or pmje at i, A s trmen of #h wage levels for all emptoyees; f , f A /) Z Aft' An! ca ' "oo� rsd servlaw" Contracts involving the city's t nditum of over $10D,OOD per year and which indude the f6llowing types of services: Food PrWwration and/or Distclbution; Sacu* Services; • Routine ` f as Ciaeni Rt�iuse Ramtaval R 'air, i finishiryg and Rmirding: Matnt6nence Ssrvioes such Gusbodlat, ng, Cioncil or Other Non once Work (whether tampomq or permanent) Trensporteition "end Paddnb Services; Printing and Raproduabon Servitac; LandsoaPmg, Lwn, and/or Agricuttural'Smvices; and Park va d Public Property Mi inimnance. � 'Ser koe contractofi is to -any Individual, corporation (whether #or profit or not for prom, partnership, limited iisbillty company, joint venture, or other husineas entity -who is- eonduchng business in Miami beaetl, and f� who ia - either: (1) paid in whsle or part farm one or more of the Gitys general fund, capW praJeat funds; ir�r^'tW�M t7 speciA revenue tuntla, or any other funds, whather.by competitive bid process, Informal bids, requmb 'fm • ('7 propaeeis, some form of sotickation, negotiation, or agreement, or any other decision to enter into a =sI3act; or (2) t?ngaigsd In the businws,s•of, or part of, a oontract to provide, or a subcontre& to provide, services, tar fit the bene of the dty. However, tills toes - trot apply to mntmats related primEdly to .the sale Crf produdm or goc�ci& ,gib 425 05/02/2011 14:59 81.38307569 JA NTIZE TAMPA BAY PAGE e)4/ 16 i ( i A rommitmertt to :pay all covered employees the living wage, as defined by section 2- 408(a) and Including, without limitation, any .annual indexes thereto (as provided in section 2-408(d). i Ems' 've October 1, 2Q'i 0, - service contmators shall be required to pay ail its elrnptoyees wha- provide services for covered service oontmeft, a hourly living wage based on tote foifowing three (3) year phase-In approach: I Commencing with City ttscai year 20110 - 17 (Oc 1, .20'1 0). the 'hourly living wage rate will be .$10.16/hr, with health benefits of at least $'l_25/hr, and $11,411hr without benefits; commencing w{th City fiscal .year 2011 -12 (October 1, ? -oil), the hourly living wage. rate viii be 410.72 with heath benefits of at Ieaat : $1.A51t�r, end /ltr i. $12.17/hrwlthout beneft; and 2012 the .hourly living 0 Commencing with City fiscal year "2012 -15 (October 1, ), ` rate Will be $11.281hr with health benefits Df 'at least . $1.64/h and -M -921hr without benefits. 1 ful er understand and agree and acknowledge that failure 'to complY with the Living We0e ordinance Tequirememits shall wnsMute a material breech of the cantraot by whibh the City mad► imMsdiRtaty. terminate same, ` under the laws of is 'Sffitie of `F.Ionda that 'the 1 diclare under penalty df PBOWY " for going is true and correct, .and that l am authorized to,bind this ant ty c ntrBirtuelty. d thid o , in year , at Exelcute igth re lVlaibng� drt� red Na te of Signatory (please print) Ci , StaW, Zip C �A Titt For;more inf�rmafian on the living Wage ar a.capy ca the Ordinance, referto_the Ciiy Of Miami $each website: hfttt' /Iweb rniRMIbSMr_hfl oovtorocuremant ;-- _ City of'Miami Beach I PROWREMENT DIVIS {aMf 1700 Convention Center'Drive third floor I Miami Beach, FL,I 33139 305:673:7491) 1 7: 766.394,4000 procurementomfarrilbfeachfl.gav heat .insurance moorage which 'coMWB of wemmeas and Health Benefits Shall, at a minimum, mean , p rnjyg �� tnciuding_mat�rnk, and that masts it►e requtramarrts of s °standard health benefrts plan' as deft�ed m 9ubseation Sri - (JZ)(f )(4), Florida b'tatutes�', as may bs �amendad irarn'tirne to lime. 4Va ploy in ourvl6mnt, hupJW historic r�mmun(ty: r"'COmmtiied to providing excelient public avr+ieo one to all wno 1k, work, and f 426 A � ,r�� l SAC �iVAG LiVII CERTIFICATiON Pursuantto Section 2- 408(e) of the Miami Beach City Code, entitled Certification required before. payment. "Any and all contracts for covered services may be voidable, and no funds may be released, unless prior. to entering any agreement with the city for a�covereti services contract, the service contractor cet#fFtes to the city that It will pay each of its covered employees no less than the living wage described in section 2- 40B(a). A copy of this certificate must be made available to the .public upon request. The certificate., at a minimum, must include the following: 1. The. name, address; and phone number of the covered employer, a local contact person, and the specific project for which the covered services contract is sought; Project: Bid # 13- 10111 Name .of Contractor: ISS Facility Services inc. Contact person: Laura Thompson Address 9363 {.Sample Road Cora[ Springs, Florida 33065 =Phone number: 407- 687 -5267 :2. The.amount of the covered contract, a brief description_ of the project or service provided and the .city department the contract will serve; Amount of. contract: To be determined City Department(s1: Description of- service or project: Janhoriai and related services. 3. A statement of the wage tenets for all employees, Ail ISS Facility Services lnc. employees will be compensated in compliance with the Living Wage ordinance for the amity vfi= Aliiami Beach Florida. "Covered - services° Contreats involving the city's expenditure' of over $100,00D per year$nd which include She foUovuigg tyaes of services: Food Preparation and/or Distribution; Security Services; Routine Maintenance Services such as Custodial, Gaaniag, Refuse Removal, Repair, Refinishing and Recycling, Cieftei or Other Nan - Supervisory Dffece'ft* (whether temporary or permanent); Transportation and Parking services; Printing and Reproduction -Services; Landscaping, Lawn, and/wAAgricuiturai Services; end Patic:and Public Property Maintenance z ".Service contractor", is is any individual, corporation (whether for profit or not fior profit), partnership, limited liability company, join} ven nr other business entity who is -conducting .business in Miami -Beach, and whd is either. (1) paid in-wihole or part from one or more ofthe City's general fund, capital project funds, special revenue funds, or -any other funds, whether e farm of solicitation, negotiation, competitive. bid pmress, informal Nds, requests for proposals, som or agreement, or -any other decision to renter into .a contract; or (2) engaged in the business af, :or part of, s .contract to provide, Dr a subcontract to provide, services, for the benefit of the city. However, this does not apply to contracts relater! primarily to the sale of products or .goods. -427 4. A commitment to pay all covered employees the living wage, as defined by section 2-408(a) and including, without limitation, any annual indexes thereto (as provided in section 2408( ve October 1, ZD1Q, servioe contractors shall be required to pay all its employees who provide E . ffects services fior covered service contracts, the hourly living wage rates based .on the following three (3) y ear - phase -in approach:. Commencing with City fiscal year 2010 -11 (October 1, 2010), the houriy diving wage rate will be a $1 D.16/hr. w9th health benefits of at least $1.25 /hr, a ctober 2011), ' the ourly living wage rate will .be • 'commencing with City fiscal year. 2011 -12 (O , $'10:72 /hr with health benefits of at least $1.45 /hr, and'$12.17 /hr without benefits d ate will be • Commencing with City fiscal year 20'12 -13 (October 1, 201 Z), the Y H $11.281hr with health benefits of at least $1.G4 1hr, and $1,2:921hr without .benefits. I further understand and agree and acknowledge that failure to comply rnrith the Living Wage n Or dinance ately requirements shall constitute a mat erial breach of the contract by which the City rn y terminate same. I declare under penalty of perjury under the laws -of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Executed this 3� day of May, in fine ear 2^ at Coral 9prinps Signature 9363 W. Sample Road Coral S prings Florida 33065 9 Dame of Signatory (please .print) City, State, Zip :Code :Laura Thompson - Title: Director of Business Development For more information on the Living 'Wage or a copy of the Ord inance, refer to the City ofNiiami Beach website: http:/ /wets miamibeachft.aov /procurement c.1ty . - of - Miami Beach 'PROCUREMENT DIVISION 17.00 . Convention Center Drive . third floor I Miami Beach, FL 1 33139 7136 39 4D0D T: 305.673.7490 - procurement @miamibeachfi.gov i Health Benefits" shalt, at a minimum, mean health insurance coverage uvhioh consists of wellness and preverrtivs care,. including matemitX, and that meets the requireme�rits of a ustandartl health benefits plan' ag - defined in Subsection 527.6699 (12)(b)(4), Florida Statutes*, as may be amended from time to - time. a We are committed to pravhlinp exoellertf public service -8nd safety to eft who Eve, work, and play in our vibrant, tmPical, historic communlly- 428 LIVING WAGE CERTIFICATION Pursuant to .Section 2- 408(e) of the Miami Beach City Code, entitled Certification required before payment. "Any and. all contracts for covered services i may be voidable, and no funds may be released, unless prior to entering any agreement with the city for a covered services contract, the service contractor certifies to the city that it will pay each of its covered employees no less than the living wage described in section 2- 408(a). A copy of this certificate must -be - made available to the public upon request. The certificate, at a minimum, must include the following: 1. The name, address, and phone number of the covered employer, -a local contact person, and the specific project for which the covered services contract is sought; Project: .� -5 Jac Name of .Contractor: Contact person:. .4. � Address: . Phone number t '1 !Zh - 2 - 0 1 , OD DS , 2. The amount of the covered services contract, a brief description of the project or service provided and the city department the :contract -will serve; Amount of contract: $ t�n1Gn+' City 'Department(s): V Description of service or project: c1 3. A st atement of the wage levels for all employees;. e „ � �►^!'14� C� r` W i 1 � ��.�- 'i:.�„� s D �v IU�Y►1 I� ��'r -� Elk/ r P4 1�► "Covered services” Contracts involving the city's expenditure of over $1 oo,000 per year and which Routine the foliowing . types of services: Food Preparation and/or Distribution; Security services; Maintenance Services such as Custodial, Cleaning, Refuse Removal, Repair, Refinishing and Recycling; Clerical or Other Non- Supervisory. Office work. (whether temporary or permanent); Transportation and ricultural Services; and Parking Services; Printing and Reproduction Services; Landscaping, Lawn, andlor Ag Park and Public Property Maintenance. partnership, limited 2 "Service contractor" is is any individual, corporation (whether for profit or not for profit), pa - liabliity company; joint venture, or other business entity who is conducting business to Miami Beach, and who is either. (1) paid in whole or part from one or more of the City's general fund, capital project funds; process, informal bid special revenue funds, or any other funds, whether'by competitive bid s, requests for Proposals, some form of solicitation, negotiation, or agreement„ or any other decision to e t t services , for or (2) engaged in the business of, or part of, 'a contract to provide, la te a subcontract to p the benefit of the city. However, this does not apply to contracts related primarily to the sale of products ❑r goods. 429 yees 4. 'A commitment to pay all covered emplo the living wage, as defined by section 2- 408(a) and including, without limitation, any annual indexes thereto (as provided in section 2- 408(d). Effective October 1, 2010, service contractors shall be required to pay all its' employees who provide services - for covered service contracts, the hourly living wage rates based on the following three (3) year phase -in approach: Commencing with City fiscal year 2010 -11 (October 1., 2010), the hourly living wage rate will be $10.16 /hr. with health benefits of at least $1.25 /hr, and $11.41 /hr without benefits; Commencing with City fiscal year 2011 -12 (October '1, the hourly living wage rate will be $10.72/hr with health benefits of at least- $1:45 /hr, and $12.17 /hr without benefits; and ■ Commencing with City fiscal year. 201.2 -13 (O at least $1, 12), the ho $ livi rate. will be $11.28/hr with health benefits of without benefits. i further understand and agree and acknowledge Ghat failure to comply with the Living Wage Ordinance requirements shall constitute a material breach of 'the contract by which- the.City may immediately terminate same. i declare under :penalty of perjury .under the laws of the State of Florida 'that the foregoing is true and correct, and that l am authorized to bind this entity coritractualiy. Execute is I day of j�,894 in the year s , at a� i n'� State _ City Sig Mailing Address !ar ' 71-A! UbA Na of Signatory (please print) City, State, Zip Code AWJ4, Title . For more information on the Living Wage or a copy of the Ordinance, refer to the City of Miami Beach website: http:/ /web miamibeachtl.aoytr)rocuremen City of Miami Beach -PROCUREMENT DIVISION 1700 Convention Center Drive ( third floor I Miami Beach, FL 1331 .39 ' T: 305.673.7490 1 F: 786.394.4000 procurement @miafnibeachfi.gbv 3 "Health Benefits" shall, at a minimum, mean health insurance coverage which consists of wellness end _ preventive care; inciuding maternity, and that meets the requirements of a "standard health benefits plan" as defined in Subsection 627.6699 (12)(b)(4), Florida Statutes', as may be amended from time to time. ! in orn �dLxan: tropical. historic communrt.:. VVp ore commined to prcnicima.e.celieni public service ottd saleW 10 01; -ho iive, won. an;. plot . 4`30 i LIVING WAGE CERTIFICATION Pursuant to Section 2- 408(e) of the Miami Beach City Code, - entitled Certification required before . payment. "Any and all contracts for covered zervices may be voidable, and no funds may be released, unless prior to entering any agreement with the cltyfor a covered services contract, the service contractor certifies to the city that It will pay each of its covered employees no less than the living wage described in section 2- 40B(a). A copy of this certificate must be made available to. the public upon request. The certificate, at a minimum, must include the - following: 1. The name, address, and phone number of the - covered employer, a local contact person, and specific project for which the covered services contract is sought; Project: Citywide Janitorial Services Name of Contractor: Professional Building Services Contact person: - Craig Saxner FL 33317 Address: '7027 Broward Blvd., #3Q3 Plenta6on, Phone number: '.854473 -0025 2. The amount of the covered services contract, e brief description of the project or service provided and the city department the contract will serve; Amount of .contract: '$ TB» City Department(s): Various Description of service or project: 3: A statement of the wage levels for all employees; -Living wage standards to be foliowed "Covered services" Contracts involving the chy's of over $100,000 per year -and which include the fniiowing types of services: Food Preparation and/or Distribution; Security services; Routine ain Services such as Custodial, 'Cleaning, Refuse Removal, Repair, Refinishing and Recyding; Maintenance M ai a or Ocher Non - Supervisory Office Work (whether temporary or permanent); Transportation and Parking 'Senrices; Panting and Reproduction Services; Landscaping, Lawn, and /or Agricultural Services; and Park Public Maintenance. ' Z. Service contractor' is .is any individual, -corporation (whether for MUM or not for proftt), partnership, limited liability company, joint - venture, or other - business entity who is conducting business in Miami Beach, and _. who is : either: (1) paid - in whole or part frpm one or more of the City's general fund, capital project�tunds, special revenue funds, or any other funds, whether by competitive bid process, informal bias, requests for proposals, some form of- solicitation, negotiation, or agreement, or any other decision to enter into a contract; or (2) engaged in the business :of, or .part 'of, a contract to provide, or a subcontract tD provide, services, for . the benefit of the city. However, - this does not apply to contracts related primariiy to the sale of products or goods. 431 i 4: A commitment to pay all covered employees the living wage, as defined by section 2- 408(a) and including, without limitation, any annual indexes thereto (as ,provided in section 2- 408(d). Effective October 1, 2010, -service contractors shall be required to pay. all its employees who provide services for covered service contracts, the hourly living wage rates based on the following three (3) year phase -in approach: Commencing with .City fiscal year 2010 -11 (October 1, .2010), the hourly diving wage .rate will be $10.16/hr. with health benefits of at least $1.25 /hr, and $11.41/hr without benefits; the hours • Commencing with City fiscal year 2011 -12 (October 1, 2011), y living. wage rate will be $10.72/hr with health benefits of at ,least $1.45/hr, and $12.17/hr without benefits; and ■ Commencing with City fiscal year 2012 -13 (October 1, 2012), the hourly living rate will be $11.28/hr with health benefits of at least $1.64/hr, and $12.92/hr without benefits. i further understand and agree and acknowledge that failure to comply with the Living Wage Ordinance requirements shall constitute a material breach of the contract by which the .City may immediately terminate same. I declare under .penalty of pejury under the laws of the State of Florida that the foregoing is true and correct, and that i am authorized to bind this entity contractually. 'FL Executed this day of March , 'in the year 2011 , at city neon 'State 7027 W. Broward 4303 Si furs Mailing Address Craig Samar plantation, FL 33317 Name of Signatory (please print) City, State, Zip Code President Title For more information on the Living Wage .or a copy of the Ordinance, refer to the City of Miami Beach website: htto' //web miamibeachfl ovlprocurement City of Miami Beach 'PROCUREMENT DIVISION 1700 Convention Center Drivel third floor I Miami :Beach, 'FL 1'33139 _ T: 305.673.7490 1 'F: 786.394.4000 procurement@miamlbeachfi.gov a "Health Benefits" shall, .at a minimum, mean health insurance coverage which consists of wellness :and preventive care, including maternity, and that meets the requirements of a "standard health benefits plan" as defined in Subsection 627.6699 (12)(b)(4), Florida Standes*, as may be amended from time to time. We ore committed to providino excellent public service and solely to all who live, wort:, and play in our vibrant, tropical, historic community. 432 05/12/2011 14:30 6136307569 JAhiTIZE TAMPA BAY. PAGE 01/02 L MIAMISEACK aty of j l oam beach, 1700 Con Center Drive, Miami Beach, Florida 33139, www,m1am16eac PROCUREMENT DIVISION Tel; 305.6t73 7490 , Fax:. 786.394.4003 May 12i 2011' Mr. Daniel Gorritz Perforn Meaning Group 7402 N156"' Street, Ste 840 Tampla, Fl 33817 Sent Via, - mail: danielgCc�pcgglean.com RE: (ITB) NO. 13 -10/1 t JANITORIAL'SERV ICES CITYWIDE Dear Mt. Gorritz: It is the policy of the City of Miami Beach that the custodial companies awarded contracts shall in good faith offer those employees (otherthan managerial and supervisory employees) employed under the predecessor contract whose employment will be terminated as a result of award of these contraldts or the expiration -ofi the contracts under which the : employees were hired, a right of first refusal jof employment underthis contract in positions for which employees are qualified. The custodial companies "shell :determine the number of employees necessary for efficient performance of this' contract - and may elect to employ fewer employees than the predecessor custodial company employed in connection with performance of the work. It is the policy of the City that all Employees - hired by the custodial companies who were employed under the predecessor contradt should be retained for at least la 90� -day transition period during which the custodial company should refrain from discharging without cause any employee retained pursuant t this s cti Pleaseiadvise if you're awarded a contract for janitorial servi=, if you would be agreeable to the following contract provision: NONDOSPLACEMENT OF QUALIFIED WORKERS '(a) Consistent with the efficient performance of this contract the contractor and its subcontractors shall, except as otherwise provided herein, in good faith offer those employees (other "than managerial and superviso -employees) employed under the predecessor whose o temployment will be terminated -as ,a result of award of this contract or the expiration of the contract under which the employees were hired, a right first refusal of :employment under this contrwit in. positions for which employees are qualified. The contraGtor and its subcontractors shall deterrr ne the number of employees - necessary for efficient performance of this contract and may elect t8 employ fewer employees than the .predecessor contractor employed in connection with performance of the work. Except as provided in paragraph (b) - there shall be no employment opening under this contract, and the contractor.and any subcontractors shall offer employment under this contract;Ao any person prio to having complied fully with obiigation. The contractor and Its' ubcontractors shall make - ate express offer of employment to each emplOYee as provided herein land shah state the time within which _the "enmpioyee must accept such offer, but in no case shall tole period within which the employee must accept the offer of .employment be less than 1 D day1;_ We ore ca rmhred to providing exreUent public service and safely to all who Irve, work, :ond ploy in.our vibrcmt,;uoplcol, historic community. -433 05/12/2011 14:30 6136307569 JANTIZE TAMPA BAS' PAGE 02/02 �(b) Notwithstanding the obligation' -under paragraph (a) above, the contractor and any subcon ractors (1) may employ under this contract any employee who -has worked for the contractor or sub for at least 3 months immediately preceding the commencement of this contract and whb would otherwise face lay -off or discharge, (2) are riot required to offer s'rigiht of first refusal to any employea(s) of the predecessor contractor who are. not service employees within the megning of the Service Contract Act of 1965, as amended, 41 U.S.C, 357(b), and (3) are not required to offer a right of first refusal to any employea(s) of the predecessor contractor the contracor or any of its subcontractors reasonably believes, based on the particular employee's past perfionnrtance, has failed to perform suitably on .the job. 10 The contractor shall, not less than 10 days before completion of this contract, furnish the Procurdment Director a certified 'ilst o f the names of all service employees working under this contra4.and its subcontracts during the last month of pontract performance. The list shall also contain€ anniversary dates -of employment of each service employee under this 'contract and its predeclssor contracts - either with the current or predecessor ao ntractors or their subcontractors, The P acurement Director will provide the list to the successor contractor, and the list shall be provided on request to employees or their representatives. Kd) If it is determined by the City Manager, that the contractor or its subcontractors a not in c this clause, appropriate sanctions may be imposed .and remedi s invoked against the contractor or its subcontractors, as provided in the M iami Beach City Code r as otherwise provided .by law. xa) in every subcontract entered into in orderto perform services under this contract, the contrradprwil inolude provisions that ensum - - that - each: subcontractor- wllihonorthe requirements of paregrdphs. (s) through (b} 'lift respect to the employees of a predecessor subcontractor or subcontractors worinng under. this contract, as well as .of a predecessor contractor and its aubcor rectors. The. Wbcontract t all also include provisions toensure -that #he- subcontrsctorwill providelahe contmator with the information about the employ ees of the subcontractor needed by the . con#tat tar to.comply.wlth paragrapt (c }, above. - The contractorwill'take- such.action with respect to any Ouch subcontract as may be directed b the`Procurement Director as a means of enforcing such provisions, including t the imposition of sanclaans far non- rompfiance. Pleaseiadvise in writing, If you are agreeabie to the aforementioned provision. ThanW.you, Gus 1_4pez, CPPQ Director ocurernent I hereby agree in good faith to consider employing those employees under the predecessor contract. �I .do not agree with the provisions set forth in this letter, and as such, I will hire employees as :I see fit. I agree to consider those employees whose jobs may be - lost as a result of a contract award Ao my company under the following conditions: Signat" Print ame - +f Itle Date WE; ore Cc rnmftd provid+no E+xcellen blic service andsa* to all who Jive, wrxxk and ), our vlbront, tropical, historic community. 434 i i MIAM city of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.r'tii0mi6e!C1Chf1.g0v NtzULURE DIVISION Tel: 305.673.7490 , Fox: 786.39444003 May 12, .2019 Mr. Omer Quintaniila OMarcio Cleaning Services, Inc. 426 SW e' Street Miami, FI 33130 Sent Via e mail: omarciocsfftyahoo.cvm RE: (ITB) NO. 13A D11 JANITORIAL SERVICES GiTYVVIDE Dear Mr. Quintanilla: It is policy of the City of Miami Beach that the, custodial companies -awarded contracts shall in good faith offer those.empioyees (other than managerial and supervisory employees) employed under the predecessor contract whose employment•will be as a result of award of these , contracts or the expiration of this contracts under which the employees ware 'hired, a right of first refusal of employment under this contract in positions for which employees are qualified. The custodial companies shall - determine the, of employees necessary_ for efficient performance of this contract and may elect to employ 'fewer _employees than the predecessor custodial company ompioyod in connoction with performanncc of the work. it is the policy of the City that all employees hired by the custodial companies who were employed -under the predecessor contract should be retained for alt .least a .9D -flay - transition period .during which the custodial company should refrain from discharging without cause any employee retained pursuant to this subsection. i Please advise if you're awarded a contract for janitorial services, lf.you would be agreeable to the following contract provision: NONDISPLACEMENT OF QUALIFIED WORKERS (a) Consistent with the 'efficient performance of this contract, the contractor and its subcontractors shall, except .as otherwise .provided herein, in good faith offer those employees (other than managerial and .supervisory employees) employed under the predecessor contract whose employment will be terminated as a result of- award of this contract or the expiration of the contract under which the employees were hired, - a right of first refusal of employment under this contract in positions for which:empioyees are qualified. The contractor and its subcontractors shall determine the number of employees necessary for efficient performance of this contract and may elect to employ fewer employees than the - predecessor .contractor .employed in :connection with performance of the work, Except �as provided in paragraph (b) -there shall .be no employment _ opening under this contract, and the contractor and any'subcontractors.shall not offer employment underthis contract, taany person prior -to having zzmpiied fully with this obligation. The contractor and its subcontractors shall make an express offer of empioyment10 peach employee as provided herein and shall state the time within which the employee must accept. such. idffer, but in no case shall the period within which the employee must accept the offer of employment be less :than 10 days, we orF committrd io pro exrrlicni public ..mulct. o4 sah-ly b all who live, wL+rk, and ploy in our vibrant, tmpiccl, himpric community. 435 (b) Notwithstanding 'the obligation under paragraph (a) above, the contractor and any subcontractors ('i) mdy employ under this contract any employee who has worked forthe contractor or subcontractor for at least 3 months immediately preceding - the commencement of this contract sand who would otherwise face lay -off or discharge, (2) are not required to offers right of first refusal to any em pl oy ee(s) of the predecessor contractor who are not service employees w ithin the meaning of the Service Contract Act of 1855, as amended, 41 U.S.C. 357(b), and (3) are not required to offer a right of first refusal to any cmployee(s) of the predecessor contractor whom the contractor -or any of its subcontractors reasonably believes, based on the particular empioyed's past performance; has failed to perform suitably on the job. (c) ' The contractor shall, not less than 10 days before completion of this contract, furnish the Procurement 'Director - a certified list of the names of alt service employees, working udder this contract -and Its subcontracts during the last month of contract performance. The list shall also contain "anniversary dates of employment of each service employee under this contract and its predecessor: contracts either with the current or predecessor contractors or. their. subcontractors.. - The Procurement .Director will provide the list to the successor contractor, and the list shall be provided on requost to employees or their representatives. (d) If it is determined by the City Manager, that the contractor or its subcontractors are not In compliance with the requirements of this clause, appropriate sanctions may be imposed and remedies invoked against the contractor or its subcontractors, as provided in the Miami Beach City Code, or as otherwise provided by law. (e) In every subcontract entered into in order to perform services under this contract, the contractoriwill'include provisions that ensure that each subcontr�actor.will honorthe..recluirernQnf� of paragraphs (a) :through (b) with respect to the employees of a predecessor. subcontractor or subcontractors working under this contract, as well as of a predecessor contractor and its sub contractors.`The subcontract - shall also= includeprovisipnstoensurethat , th subcontractor will provt a de - the information bout the employees of the_ :subconttaotor needed by the Wntr, -dda r�iv comply niith paragraph 5(c), - a The contractor wili take such :3cf:ian with respect 'to any sudh subdontract as may be. directed by the:Procurement Director as a means of enforcing such provisions, including the imposition of sanctions for non- compliance. Please advise in writing, if you are agreeable to the .aforementioned provision, Thank you, Gus Lopez, CPPO Director Procurement i "hereby agree in good faithto consider employing those employees under the predecessor contract. I do not agree with-the provisions set forth in this letter, and as such, I will hire employees as 1 see fit. I agree to consider those employees whose, jobs may be lost as a result of a contract award to my company under the following conditions: ure Print Name - Title Date Wa Ury csr,mi' ci a) prrnridino exceiient public aerviee and saiety to a li who live-, work, and ploy in ovr vihrent, tropical, hialaric rommomity. 436 A.,tv"d r� E A C H o f Mi ©sni Beach, i ?Op �o�rventior, Cenier Drive, Miami Beach Florida 33 ~w.minmibeacWi.gczv City PROCUREMENT DIVISION i Tel: 305.673.7490 , Fox: 786.394-d003 i i May 12, 2011 Mr. Craig M. Saxner Professional Building Services, Inc. 7027 W. Sroward Blvd Plantation, FI 33177 Sent Via a -mail: craigCa). pr ofessionaRbuildinaservices . RE: (ITB) NO. 13 - 10111 .JANITORIAL SERVICES CiTYWIDE Dear Mr. Saxner: It is the policy of the City of Miami Beach that the custodial companies awarded .contracts shall in good faith offer those employees (other than managerial and supervisory employees) employed under the predecessor contract whose employment will be terminated as a result of award of these contracts or the expiration of the contracts under which the employees were hired, a -right of first - • ` refusal of employment under this contract in positions for which employees are qualified. ' The custodial companies shall determine the number of employees necessary for efficient performance of this contract and may elect to employ fewer employees than the predecessor custodial company employed in can nection with performance -of the work. It isthe policy of the City _ that all employees hired by the custodial companies who were employed under the :predecessor contract should be retained for at least .a 90-day transition period during which "the custodial company should refrain from discharging without cause any employee retained pursuant to this subsection. Please advise If you're awarded - a contract for janitorial services, Nyou would be agreeable, to the following contract provision: NONDISPLACEMENT OF QUALIFIED WORKERS (a) Consistent with the efficient performance of this contract, the contractor and its j subcontractors shall, except as otherwise provided herein, in good faith offer those - employees (other than managerial and supervisory employees) employed under predecessor contract whose employment will be terminated as a result of award of this contract or the expiration ofthe I contract under which the employees were hired, .a right of first refusal of employment -under this contract in positions for which employees are qualified. The contractor and its subcontractors shall determine the number of employees necessary for - efficient performance of this contract and may elect to employ fewer- employees - than the predecessor contractor employed in connection with performance -of the work. Except as provided in paragraph (b)- there .shall be no employment ' opening under this contract, and the contractor and any subcontractors shall not - offer employment underthis contract, to any person priorto having.complied fully with.this:obligation. The contractor j and its subcontractors shall make an express offer of employment to each employee as - provided herein and shall state the time within which the employee must accept such offer, , but in no case shall the period within which the employee must - accept the offer of employment be less than 10 days, a a 437 (b) Notwithstanding the obligation under paragraph (a) above, the contractor and any subcontractors (1) may employ.under this contract any employee who has worked forthe contractor s . or subcontractor for at least 3 months immediately preceding the commencement of this contract and who would otherwise face lay -off or discharge, (Z).are not required to offer a right of first refusal #`. to any employees) of the predecessor contractor who are not service employees within he meaning of the Service Contract Act of 1965,.as amended, 41 U.S.C. 357(b), and (3) are not required to offer a right of first refusal to.any empioyee(s) of the predecessor contractor whom the contractor or any. of its subcontractors reasonably believes, based on the particular employee's past performance, has failed Ao perform suitably on the job. (c) .The contractor shall, less than 10 days before completion of this contract, furnish the. Procurement Director a certified .list of the names of all service employees working .under this contra ct and its subcontracts during the last month of contract performance.. The list: shall also contain anniversary dates of employment of each service employee under this contract and its predecessor contracts either with the current or predecessor contractors or their subcontractors. The Procurement Director will provide 'the list to the successor contractor, and the list shall be f.r ' provided on request to employees or their representatives. (d) If it is .detenrhined by the City Manager, that the contractor or its subcontractors are not in compliance with the requirements of this clause, appropriate sanctions may be imposed and remedies invoked against the contractor or its subcontractors, as provided in the Miami Beach City Code, or- as.otherwise provided by law. (e) :In every subcontract entered into in order to;Pelprm services under this contract, the contr"actor.will include provisions that ensure that each subcontractor will honor the requirements of . j ` paragraphs (a) through (b) with .respect to - the employees of a predecessor subcontractor or - subcontractors working .under this contract, as well as of a predecessor contractor and its subcontractors. The-subcontract shall also include provisions to ensure that the subcontractor will provide the information about the a empioyess-of the subcontractor needed by the contractor to comply with paragraph ; (c), above. The contractor wilftake such action with respect to anysuch: subcontractos may be directed by the Procurement Director as a means of enforcing such.:provisions, including the imposition of- sanctions for' non - compliance. f;F Please advise in writing, if you are agreeable'to the aforementioned provision. F. Thank you, Gus Lopez, "CPPQ } Director of Procurement I hereby agree in.good faith to consider employing those employees under the predecessor contract. do not agree with the provisions set forth in this letter, and as such, t will hire employees as see'fiL I agree to consider those employees whose jobs may be lost as a result of a contract award `' to my company under the following conditions: 4 i t -� ii IUD ' �'e b rOV7 I Z-- `i / S re Print Name - Title Date on -438 ... . A a -1 AM ISEAC City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33.139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 , Fax: 786 - 394.4003 May 12, 2011 Ms. Laura Thompson ISS Facility Services, Inc. 9363 W. Sample Road Coral Springs, Fl , a3065 Sent Via e-mail: Laura thompsonC&-us.isswodd.�com RE: (ITB) NO. 13 -10111 JANITORIAL SERVICES CITYWIDE Dear Ms. Thompson: It is the policy -of the City of Miami Beach that the custodial companies awarded contracts shall in ; good faith offer those employees (other than managerial and supervisory employees) employed under the predecessor contractwhose employment will be terminated as a .result of award of these contracts or the expiration of the contracts. under which the employees were hired, a. right of first refusal of employment under this contract in positions for which employees are qualified. The custodial companies shall determine the number of employees .necessary for efficient performance of this contract and may elect to employ fewer employees - than the - predecessor custodial company employed in .connection with performance of the work. It isthe:policy of the City that all employees hired by the .custodial companies who were employed under the .predecessor contract should .be retained for at least a 90-day transition period during which the custodial company should refrain from discharging .without cause any employee retained !pursuant to this .subsection: Please advise if you're awarded a contract for janitorial services, if you would be agreeable to the following contract provision: NONDI.SPLACEMENT OF QUALIFIED WORKERS ja) Consistent with the efficient performance of this contract, - the contractor and its subcontractors shall, except as otherwise provided herein, in good faith - offer those employees (other than managerial and supervisory employees) -employed under the predecessor contract whose employment will be terminated as .a result of award of this contract or the expiration of the contract .under which the employees were hired, -a right of first refusal of employment under this - contract in positions for-which employees are qualified. 'The contractor its subcontractors shall determine the number of employees necessary for efficient performance of this contract -and may elect to employ fewer employees than the predecessor contractor employed in 'connection with performance of the work. Except as provided in paragraph (b) there shall -be no -employment opening under this contract, and the contractor and any - subcontractors shall not offeremployment under this contract, to.any.person.prior.to having complied fully with this obligation. The contractor and its subcontractors shall make an express offer of employment to each employee as provided herein and shall .state the time within which the employee must accept such offer, but in no case shall the period within which the employee must accept the offer of employment be less than 10 days. We are committed to providing excellent otNic service and solely to bl; who live, work, and piny in our vibrom trapico', historic community. .439 ragraph (a) above, the contractor and any (b) Notwithstanding the obligation under pa subcontractors (1) - may employ under this contract any employee who has worked for the contractor or subcontractor for at least 3 months. immediately, preced i ng the commencement of this contract and who would otherwise face. layoff or discharge, (2) are not required to offer a right of first refusal to any employee(s) of the predecessor contractor who are not service employees within. the meaning of Service Contract Act of 1965, as amended, 41 U.S.C. 357(b), and (3) are not . required to offer.a right of first refusal to any employees) of the predecessor contractor whom the contractor or any of -its subcontractors reasonably believes, based on the particular employee's past performance, has failed to perform suitably on the job. (c) The contractor shall, not less than 10 days before completion of this contract; fumish the Procurement "Director a certified list of the names of all service employees - working under this contract and its subcontracts during the last month of contract performance. The list shat( also contain - anniversary dates. of employment of each service employee -under this contract and its predecessor contracts either with the current or predecessor contractors or their subcontractors. The Procurement Director will provide the list to the successor contractor, and the list shall be provided on request to employees or their representatives. : (d) If it is determined by the City Manager, the contractor.or its subcontractors are not in compliance with the requirements of this clause, _ - appropriate sanctions may be imposed and remedies invoked.against the contractor or its.subcontractors, as provided in the Miami Beach City Code, or as otherwise provided by law. (e) In every subcontract entered in order to perform services -under this contract, the contractor will include - .provisions that ensure that each subcontractor will honor the requirements of paragraphs.(a) through (b) With respect to the employees of a ,predecessor subcontractor or subcontractors working _under this contract, as well as of a predecessor contractor and its subcontractors. The subcontract shall also include- provisions to ensure that the subcontractor will _ provide the - contractorwiththe information aboutth employees of the'subcontractor needed by the c ontractor-to com ply with paragraph 5(c), above. - The contractor will- take -such action with.respect to any such subcontract as .may be directed by the Procurement Director as a means .of enforcing such :provisions, including the imposition - of sanctions for - non- compliance. Please advise in writing, if you are:agreeableto the aforementioned provision. Thank you, Gus Lopez, CPPO Director -of Procurement I hereby agree in good faith to consider employing those employees under the predecessor contract. Wo not agree with the.provisions set forth in this letter, and as such, I will hire. employees. as I .see fit. I agree to consider those employees whose jobs may be lost as.a result of -a contract award to my company .under the following conditions: . . Director of Business Development May 16, 2011 Si.g to ,rint Name Title Date We at� committed to providing exceiienl public service and solely to all who live, work, and play in our Awl. tropical, historc community. -440