2011-27682 Reso RESOLUTION NO. 2011 -27682
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ATKINS NORTH
AMERICA, INC., PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 22-
10/11 FOR RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A PERIOD
OF UP TO TWENTY -SIX (26) MONTHS, FOR THE NEIGHBORHOOD NO. 8 -
BAYSHORE AND SUNSET ISLANDS RIGHT -OF -WAY INFRASTRUCTURE
IMPROVEMENT PROJECTS, CENTRAL BAYSHORE, LOWER NORTH BAY
ROAD, AND LAKE PANCOAST, IN THE NEGOTIATED LUMP SUM AMOUNT OF
$542,000 AND AN ADDITIONAL LUMP SUM AMOUNT OF $2,000 FOR
REIMBURSABLE EXPENSES, FOR A TOTAL LUMP SUM AMOUNT OF $544,000;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $272,714;
AND FURTHER APPROPRIATING $271,286 FROM FUND 429, STORMWATER
PROJECTS LINE OF CREDIT, WITH SUCH FUNDS TO BE REPAID FROM
PROPOSED FUTURE STORMWATER BONDS.
WHEREAS, on April 13, 2011, the Mayor and City Commission retroactively
approved the issuance of Request for Qualifications (RFQ) No. 22- 010/11, for Resident
Project Representative Services for Right -of -Way Improvements to Neighborhood No. 8,
Central Bayshore (Package A), Lower North Bay Road (Package B), and Lake Pancoast
(Package C) (the RFQ); and
WHEREAS, the RFQ was issued on March 25, 2011, and opened on April 15, 2011;
and
WHEREAS, the City received thirteen (13) responses; and
WHEREAS, an Evaluation Committee ( "the Committee ") convened on April 26, 2011,
and again on April 29, 2011, to shortlist and rank the proposers; and
WHEREAS, the Committee recommended the following proposers for Packages A
and C:
1. Atkins North America, Inc.;
2. Chen & Associates d /b /a Chen Moore and Associates;
3. Calvin Giordano & Associates, Inc.; and
WHEREAS, the Committee recommended the following proposers for Package B:
1. Chen & Associates d /b /a Chen Moore and Associates;
2. Atkins North America, Inc.;
3. Calvin Giordano & Associates, Inc.; and
WHEREAS, in order to avoid that the same proposer would be recommended for all
packages, the Committee further recommended that if negotiations with the top- ranked
proposer for one of the packages were unsuccessful, said proposer would not be considered
for award for the other package; and
WHEREAS, a motion was unanimously approved by the Committee to recommend
entering into negotiations with the top two (2) ranked proposers: Atkins North America, Inc.
for Package A & C, and Chen & Associates d /b /a Chen Moore and Associates for Packages
B; and should the Administration not be successful in negotiating an agreement with the top-
ranked proposers, authorizing negotiations with the second - ranked proposer, Chen &
Associates d /b /a Chen Moore and Associates for Packages A & C, and Atkins for Package
B; and should the Administration not be successful in negotiating agreement with the
9 9 an 9
second - ranked proposers, authorizing negotiations with the third - ranked proposers, Calvin
Giordano & Associates, Inc. for Packages A, B, & C; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process;
WHEREAS, as a result, the City Manager recommends that it would be in the best
interest of the City to retain the same proposer for Packages A, B, & C, since the three (3)
packages are located within the same neighborhood (Bayshore), and further, to ensure the
equitable distribution of the work, he is recommending awarding Packages A, B & C to the
top- ranked proposer, Atkins of North America, Inc.; and
WHEREAS, should the Administration not be successful in negotiating an agreement
with the top- ranked proposer; the Manager recommends authorizing negotiations with the
second - ranked proposer, Calvin Giordano & Associates Inc.; and should the Administration
not be successful in negotiating an agreement with the second - ranked proposer, authorizing
negotiations with the third - ranked proposer, A & P Consulting Transportation Engineers,
Corp; and
WHEREAS, on May 11, 2011, the Mayor and City Commission adopted Resolution
No. 2011- 27652, accepting the ranking of proposers as recommended by the City Manager
and authorizing the Administration to enter into negotiations with the top ranked firms
pursuant to the RFQ; and
WHEREAS, the Administration has successfully negotiated the RPR services for
Packages A, B, and C with the top ranked firm, Atkins of North America, Inc., in the total
lump sum amount of $544,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk
to execute a Professional Services Agreement with Atkins of North America, Inc., pursuant to
the Request for Qualifications No. 22 -10/11 for Resident Project Representative
q � t Services, for
a period of up to twenty -six (26) months, for the Neighborhood No. 8 - Bayshore and Sunset
Islands Right -of -Way Infrastructure Improvement Projects, Central Bayshore, Lower North
Bay Road, and Lake Pancoast, in the negotiated lump sum amount of $542,000, and an
additional lump sum amount of $2,000 for reimbursable expenses, for a total lump sum
amount of $544,000; with previously appropriated funding in the amount of $272,714; and
further appropriating $271,286 from Fund 429, Stormwater Projects Line of Credit, with such
funds to be repaid from proposed future Stormwater bonds.
PASSED AND ADOPTED THIS /3 DAY OF JAG 2011.
ATTEST:
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Mayor and City Clerk
to execute a Professional Services Agreement with Atkins for Resident Project Representative Services for the Central
Bayshore, Lower North Bay Road, and Lake Pancoast Neighborhood projects; fora total lump sum amount of $544,000;
with previously appropriated funding in the amount of $272,714; and further appropriating $271,286 from Fund 429,
Stormwater Projects Line of Credit, with such funds to be repaid from proposed future stormwater bonds.
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Mayor and City Clerk
to execute Amendment No. 22 to the professional services Agreement between the City, and CH2M Hill for the
Professional Landscape, Architectural and Engineering Services for the Right -of -Way Infrastructure Improvements
Program for Neighborhood No. 8 Bayshore and Sunset Islands, dated May 16, 2001, (the Agreement), in the negotiated
not -to- exceed amounts of $640,586, for Construction Administration services, fora period of twenty six (26) months for
the Bayshore Neighborhoods No. 8A, 8B, and 8C Packages, $59,414, for reimbursables, fora grand total not -to- exceed
amount of $700,000, with previously appropriated funding in the amount of $360,645; and further appropriating $339,355
from Fund 429, Stormwater Projects Line of Credit, with such funds to be repaid from proposed Future Stormwater
Bonds.
Key Intended Outcome Supported:
Ensure Well Maintained Infrastructure and Ensure Well Designed, Quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.): 43% of the residential respondents to the 2009 Community
Satisfaction Survey rated Storm Drainage (to avoid flooding) as Excellent and Good.
Issue:
Shall the City Commission approve the Professional Services Agreement?
Item Summary/Recommendation:
On May 16, 2001, the City of Miami Beach approved and authorized the execution of an agreement with CH2M Hill, Inc.
(CH2M) for planning, design, and construction administration professional services for the Bayshore and Sunset Islands
Neighborhood No. 8 Right -of -Way Infrastructure Improvements Project. Resident Project Representative services were
not included as a part of CH2M's original scope of services.
During the design phase, the project was subdivided into five (5) separate individual packages; Central Bayshore
(Package 8A), Lower North Bay Road (Package 8B), Lake Pancoast (Package 8C), and the Sunset Islands (Package 8D
and 8E). Invitations to Bid were issued for Package 8B and Packages 8A/ 8C which resulted in the award of Package 8B
to Trans Florida Development Corporation and Packages 8A/ 8C to Lanzo Construction Corporation.
During the bid and award phases of Packages 8A, 8B, and 8C, negotiations were underway with CH2M to provide the
RPR services for all packages. Negotiations with CH2M ceased in March 2011 after numerous negotiation sessions did
not yield an agreement that was acceptable to the Administration.
On May 11, 2011, pursuant to RFQ No. 22- 10/11, the Mayor and City Commission accepted the rankings for RPR
Services for Packages 8A, 8B, and 8C, and authorized the Administration to enter into negotiations with the top ranked
firm of Atkins. The Administration successfully negotiated an acceptable Agreement, Atkins, in the lump sum amount of
$544,000.
The Administration recommends the approval of the Mayor and City Commission of the City of Miami Beach, Florida,
authorizing the Mayor and City Clerk to execute Amendment No. 22 to the professional services Agreement between the
City, and CH2M Hill for the Professional Landscape, Architectural and Engineering Services for the Right -of -Way
Infrastructure Improvements Program for Neighborhood No. 8 Bayshore and Sunset Islands, dated May 16, 2001, (the
Agreement), in the negotiated not -to- exceed amounts of $640,586, for Construction Administration services, for a period
of twenty six (26) months for the Bayshore Neighborhoods No. 8A, 8B, and 8C Packages, $59,414, for reimbursables,
for a grand total not -to- exceed amount of $700,000,
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 74,354.00 302 - 2205 - 069357
2 $100,232.00 420 - 2205 - 069357
3 $189,894.00 429 - 2205 - 069357
4 $8,127.00 384 -2326- 069357
5 $22,620.00 423 - 2326- 069357
6 $67,173.00 429 - 2326- 069357
7 $42,085.00 384 - 2325 - 069357
AGE NDA IT C F
ligpr M N B EACH _ / _
DATE 7 3 I I
8 $25,296.00 424 - 2325 - 069357
9 $14,219.00 429 - 2325 - 069357
10 $72,006.00 302 - 2205 - 069357
11 $178,302.00 429 - 2205 - 061357
12 $17,895.00 384 - 2326- 069357
13 $2,663.00 384 - 2326- 061357
14 $43,171.00 423 - 2326- 061357
15 $52,017.00 428 - 2326- 061357
16 $89,830.00 428 - 2326- 061357
17 $33,338.00 384 - 2325 - 069357
18 $42,016.00 424 - 2325 - 069357
19 $14,219.00 429 - 2325 - 069357
20 $71,223.00 429 - 2325 - 069357
OBPI Total $1,244,000.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Janette Fernandez Arencibia, P.E., Capital Projects Coordinator — x6596, Carla Dixon Ext 6264
Sign -Offs:
De • artme ' D" ector A • ssistant Cit Mana • - r Cit Ma,,; • • r
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T:\AGENDA\2011 \7 11\Bayshore - Atkins ' 'SA \Bayshore - Atkins RPR & CH2M HILL CA SERVICES SUMMARY •oi
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 13, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH ATKINS NORTH AMERICA, INC.,
PURSUANT TO THE REQUEST FOR QUALIFICATIONS NO. 22 -10/11 FOR
RESIDENT PROJECT REPRESENTATIVE SERVICES, FOR A PERIOD OF UP TO
TWENTY -SIX (26) MONTHS, FOR THE CENTRAL BAYSHORE NEIGHBORHOOD
8A, LOWER NORTH BAY ROAD NEIGHBORHOOD 8B, AND LAKE PANCOAST
NEIGHBORHOOD 8C PROJECTS; IN THE NEGOTIATED LUMP SUM AMOUNT OF
$542,000 AND AN ADDITIONAL LUMP SUM AMOUNT OF $2,000 FOR
REIMBURSABLE EXPENSES, FOR A TOTAL LUMP SUM AMOUNT OF $544,000;
WITH PREVIOUSLY APPROPRIATED FUNDING IN THE AMOUNT OF $272,714;
AND FURTHER APPROPRIATING $271,286 FROM FUND 429, STORMWATER
PROJECTS LINE OF CREDIT, WITH SUCH FUNDS TO BE REPAID FROM
PROPOSED FUTURE STORMWATER BONDS.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 22 TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND CH2M HILL FOR THE
PROFESSIONAL LANDSCAPE, ARCHITECTURAL. AND ENGINEERING SERVICES
FOR THE RIGHT -OF -WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM FOR
NEIGHBORHOOD NO. 8 BAYSHORE AND SUNSET ISLANDS, DATED MAY 16,
2001(THE AGREEMENT), IN THE NEGOTIATED NOT -TO- EXCEED AMOUNTS OF
$640,586.00, FOR CONSTRUCTION ADMINISTRATION SERVICES, FOR A PERIOD
OF TWENTY SIX (26) MONTHS FOR THE BAYSHORE NEIGHBORHOODS NO. 8A,
8B, AND 8C PACKAGES, AND $59,414, FOR REIMBURSABLES, FOR A GRAND
TOTAL NOT -TO- EXCEED AMOUNT OF $700,000, WITH PREVIOUSLY
APPROPRIATED FUNDING IN THE AMOUNT OF $360,645; AND FURTHER
APPROPRIATING $339,355, FROM FUND 429, STORMWATER PROJECTS LINE
OF CREDIT, WITH SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE
STORMWATER BONDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolutions.
Bayshore - Atkins RPR & CH2M Hill CA Services — Commission Memorandum
July 13, 2011
Page 2 of 5
FUNDING FOR ATKINS FOR RESIDENT PROJECT REPRESENTATIVE (RPR)
Funding in the amount of $360,645 has been previously appropriated in the Capital Budget; funding
in the amount of $339,355, to be appropriated from Fund 429, Stormwater Projects line of Credit, to
be repaid from proposed future stormwater bonds as follows:
Central Bayshore Neighborhood (Package 8A):
$ 74,354.00 Pay -As- You -Go account #302 - 2205 - 069357
$100,232.00 Water and Sewer account #420 - 2205 - 069357
$189,894.00 Stormwater Projects Line of Credit account #429 - 2205 - 069357
$364,480.00 Total (BP- 8A)
Lower North Bay Road Neighborhood (Package 8B):
$ 8,127.00 2003 G.O. Bond Neighborhood account #384 - 2326- 069357
$22,620.00 Water and Sewer account #423- 2326- 069357
$67,173.00 Stormwater Projects Line of Credit account #429 - 2326- 069357
$97,920.00 Total (BP- 8B)
Lake Pancoast Neighborhood (Package 8C):
$42,085.00 2003 G.O. Bond Neighborhoods account #384 - 2325 - 069357
$25,296.00 Water and Sewer account #424 - 2325 - 069357
$14,219.00 Stormwater Projects Line of Credit account #429 - 2325 - 069357
$81,600.00 Total (BP- 8C)
Grand Total: $544,000
(1) Previously programmed in Capital Budget to be repaid from future Stormwater Bonds.
FUNDING FOR CH2M HILL AMENDMENT No. 22 FOR CONSTRUCTION ADMINISTRATION
SERVICES
Funding in the amount of $360,645, has been previously appropriated in the Capital Budget, and
funding in the amount of $339,355, to be appropriated from fund 429, Stormwater Projects Line of
Credit, to be repaid from proposed future stormwater bonds as follows:
Central Bayshore Neighborhood - 8A
Design and Engineering /Construction Administration:
$ 72,006 Pay -as- you -go account # 302 - 2205 - 069357
$ 92,579 W &S GBL Series 2010 account # 420 - 2205 - 061357
$178,302 Stormwater Projects Line of Credit account # 429 - 2205 - 061357*
$342,887 Total (BP- 8A)
Lower North Bay Road - Neighborhood - 8B
Design and Engineering /Construction Administration:
$ 17,895 2003 G.O. Bond Neighborhood account # 384 - 2326- 069357
$ 2,663 2003 G.O. Bond Neighborhood account # 384 - 2326- 061357
$ 43,171 Gulf Breeze 2006 account # 423 - 2326- 061357
$ 52,017 Stormwater Bonds 2000 Series account # 428 - 2326- 061357
$ 89,830 Stormwater Projects Line of Credit account # 428 - 2326- 061357*
$ 205,576 Total (BP- 8B)
Lake Pancoast Neighborhood - 8C
Design and Engineering /Construction Administration:
Bayshore - Atkins RPR & CH2M Hill CA Services — Commission Memorandum
July 13 2011
Page 3 of 5
$ 33,338 2003 G.O. Bond Neighborhoods account # 384 - 2325 - 069357
$ 42,016 2001 Series Water & Sewer # 424 - 2325 - 069357
$ 71,223 Stormwater Projects Line of Credit account # 429 - 2325 - 069357* (1)
$ 151,537 Total (BP- 8C)
Grand Total: $700,000.00
* (1) Previously programmed in Capital Budget to be repaid from future Storm Water Bonds.
BACKGROUND
On May 16, 2001, the City of Miami Beach (City) adopted Resolution No. 2001 - 24387, approving
and authorizing the execution of an agreement with CH2M Hill, Inc. (CH2M Hill) for professional
services for the Right -of -Way (ROW) Infrastructure Improvements Program for Neighborhood No. 8
— Bayshore and Sunset Islands project pursuant to Request for Qualifications (RFQ) No. 134- 99/00.
The agreement was for planning, design, and construction administration services for the collective
Bayshore Neighborhoods which was originally one (1) project and was subsequently separated into
five (5) individual projects via amendments to the original agreement. These five projects included
Central Bayshore Neighborhood 8A (Package 8A), Lower North Bay Road Neighborhood 8B
(Package 8B), Lake Pancoast Neighborhood 8C (Package 8C), and the Sunset Islands (Packages
8D and 8E). RPR services were not included as a part of CH2M Hill's original scope of services.
On April 9, 2003, the City Commission approved the Basis of Design Report (BODR), completed
and submitted by CH2M Hill for the Neighborhood No. 8 Bayshore / Sunset Islands Project. This
BODR was the culmination of a comprehensive planning effort that included input from and reviews
by residents, various City Departments, and the Design Review Board (DRB).
Since the execution of the original Agreement on May 16, 2001, there have been a total of twenty -
one (21) amendments which have been either adopted by the City Commission or administratively
approved. The previous amendments have resulted in a total contract value of $3,118,090.97.
Amendment No. 22 is being presented herein for approval by the Mayor and City Commission.
ANALYSIS
The Bayshore Neighborhood No. 8 Right -of -Way Improvements Project was one of thirteen
neighborhood improvement projects included in a program developed by the City of Miami Beach to
improve the quality of life of its residents. The program included citywide water, wastewater and
stormwater improvements; as well as a variety of streetscape enhancement projects. This
Commission Memorandum addresses three (3) of the Bayshore sub - neighborhoods; Central
Bayshore Neighborhood No. 8A (Package 8A), Lower North Bay Road Neighborhood No. 8B
(Package 8B), Lake Pancoast Neighborhood No. 8C (Package 8C).
After the planning and design phases, Invitations to Bid (ITB) No. 02 -09/10 and 18 -09/10 were
issued for Package 8B and Packages 8A/8C on November 25, 2009 and December 31, 2009,
respectively. Bids were received and evaluated by separate Technical Review Panels (TRP), as part
of the City's standard Best Value Procurement process for the recommendation to award
construction contracts. Pursuant to the Technical Review Panel's and City Manager's
recommendation, the Mayor and City Commission adopted Resolution No. 2010 -27567 on
December 8, 2010 authorizing the award of Package 8B to Trans Florida Development Corporation.
Likewise, on January 20, 2011, the Mayor and City Commission adopted Resolution No. 2011-
27587 authorizing the award of Packages 8A and 8C to Lanzo Construction Co., Florida.
During the bid and award phases of the Central Bayshore Neighborhood 8A, Lower North Bay Road
Neighborhood 8B, and Lake Pancoast Neighborhood 8C projects, negotiations were underway with
Bayshore - Atkins RPR & CH2M Hill CA Services — Commission Memorandum
July 13, 2011
Page 4 of 5
CH2M Hill to provide the RPR services for each of the packages during the construction phases of
the projects. Negotiations with CH2M Hill continued after award of each of the projects. The final
amount negotiated with CH2M Hill for the RPR and Construction Administration services for all three
packages was $2,262,000, which represented ten percent (10 %) of the Construction budget for the
projects. This amount was not acceptable to the Administration.
In order to separate the RPR services from the CH2M Hill contract, in the interest of allowing an
independent inspection services team, and obtain a more reasonable market driven fee proposal for
the services, the Administration determined that it would be in the City's best interest to seek
proposals for other firms equipped to provide said services. As such, on March 25, 2011, the
Administration issued Request for Qualifications (RFQ) No. 22 -10/11 for RPR Services for the
Neighborhood No. 8 - Bayshore and Sunset Islands Right -of -Way Improvement Projects, specifically
Central Bayshore Neighborhood No. 8A, Lower North Bay Road Neighborhood No. 8B, and the Lake
Pancoast Neighborhood No. 8C.
On May 11, 2011, the Mayor and City Commission adopted Resolution No. 2011 -27652 accepting
the ranking of proposals recommended by the City Manager and authorizing the Administration to
enter into negotiations with the top ranked firms pursuant to RFQ No. 22- 10/11. The Administration
has since successfully negotiated an acceptable Agreement with the top ranked firm, Atkins (the
Consultant), in the lump sum amount of $544,000, which is approximately 2.4% of the budgeted
construction cost of approximately $22,900,000, for all three packages. The City's intent is to retain
CH2M Hill as the Engineer -of- Record who will remain involved in the projects by providing
construction administration services throughout the construction phase of the projects, and for final
certification of the projects.
ATKINS SCOPE OF SERVICES FOR RESIDENT PROJECT REPRESENTATION (RPR)
The scope of services for the Consultant's Professional Services Agreement (PSA) would entail
providing RPR services for Packages A, B, and C. These services are anticipated to occur
concurrently with the construction phases of all three (3) Bid Packages, administered under two (2)
separate contracts. The construction of the Projects will run concurrently, with Bid Package A
scheduled for twenty -four (24) months, Bid Package B for sixteen (16) months and Bid package C
for twelve (12) months. The Resident Project Representative's (RPR's) duties and responsibilities
are further detailed in the Professional Services Agreement.
CH2M HILL SCOPE OF SERVICES FOR CONSTRUCTION ADMINISTRATION (CA) SERVICES
In order to move forward with the Construction Phase of the Project, it will be necessary for the City
to provide additional services to CH2M Hill to perform Construction Administration services
necessary to certify the Project in accordance with Chapter 61G15-18 through 37 of the Florida
Administrative Code (FAC).
Additional Construction Administration Services:
The original 2001 Agreement between the City and the Consultant consisted of one (1) project,
requiring one (1) set of construction documents, permitting services, bidding and award services,
and construction phase assistance for only one (1) bid package. During the design phase of the
project the City required the Consultant to re- package the project into four (4) separate bid
packages, (Central Bayshore — Package 8A, Lower North Bay Road — Package B, Lake Pancoast —
Package C, and Sunset Islands 3 and 4 — Package D). The level of effort that is now required by
the Consultant for Construction Administration services has also increased as the Central Bayshore
— Package 8A and Lake Pancoast — Package C, will be administered under one construction
Bayshore - Atkins RPR & CH2M Hill CA Services — Commission Memorandum
July 13, 2011
Page 5 of 5
Contract awarded to Lanzo Construction Co., Florida; and Lower North Bay Road — Package B, will
be administered under a 2 Contract with Trans Florida Development Corporation.
CH2M Hill's Construction Administration services will include ongoing participation in the critical
aspects of the project, coordination between the City, its Consultants and Contractors (Lanzo and
Trans Florida Development) project certification and close out. These services are further detailed in
the Amendment No. 22 (Attachment A).
The fee being requested by CH2M Hill for Construction Administration services and reimbursable
expenses for Neighborhood No. 8A — Central Bayshore, Bid Package B- Lower North bay Road, Bid
Package C — Lake Pancoast Projects is $700,000, which represents approximately three percent
(3 %) of the Projects' total construction budget of $22,900,000. A detailed breakdown of the scope
of services and fee is included herein (Attachment A).
The total combined fee being requested by Atkins and CH2MHiII, for both Resident Project
Representative (RPR) services and Construction Administration (CA) services is $1,244,000, an
overall fee of five (5 %) percent of the overall construction budget, which represents fifty (50 %) of
the original fee of $2,262,000, originally requested by CH2M Hill to perform the same services.
CONCLUSION:
The Administration recommends that a Resolution of the Mayor and City Commission of the City of
Miami Beach, Florida, be authorized by the Mayor and City Clerk to execute a Professional Services
Agreement with Atkins pursuant to the Request for Qualifications No. 22 -10/11 for Resident Project
Representative Services, for a period of up to twenty -six (26) months, for the Neighborhood No. 8 -
Bayshore and Sunset Islands Right -of -Way Infrastructure Improvement Projects, Central Bayshore,
Lower North Bay Road, and Lake Pancoast; in the negotiated lump sum amount of $542,000 and an
additional lump sum amount of $2,000 for reimbursable expenses, for a total lump sum amount of
$544,000; with previously appropriated funding in the amount of $272,714; and further appropriating
$271,286 from Fund 429, Stormwater Projects Line of Credit, with such funds to be repaid from
proposed future stormwater bonds.
The Administration also recommends that a Resolution of the Mayor and City Commission of the
City of Miami Beach, Florida, be authorized by the Mayor and City Clerk to execute Amendment No.
22 to the Professional Services Agreement between the City of Miami Beach, Florida, and CH2M Hill
for the Professional Landscape Architectural and Engineering Services for the Right -of -Way
Infrastructure Improvements Program for Neighborhood No. 8 Bayshore and Sunset Islands, dated
May 16, 2001 (the Agreement), in the negotiated not -to- exceed amount of $640,586, for
Construction Administration services, for a period of twenty six (26) months for the Bayshore
Neighborhoods No. 8A, 8B, 8C, and 8D Packages, and $59,414, for reimbursables, for a grand total
not -to- exceed amount of $700,000, with previously appropriated funding in the amount of $473,204;
and further appropriating $226,796, from fund 429, Stormwater Projects Line of Credit, with such
funds to be repaid from proposed future stormwater bonds.
Attachment: Attachment A — Construction Administration Services Fees & Reimbursables
JMG /DB /FV /DM
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