2011-27709 Reso RESOLUTION NO.
2011 -27709
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT
WITH JAMES B. PIRTLE CONSTRUCTION CO., INC., IN AN
AMOUNT NOT TO EXCEED $41,710, FOR PRE - CONSTRUCTION
SERVICES FOR THE CONSTRUCTION OF THE FLAMINGO PARK
TENNIS CENTER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO.
37- 10/11, AND, UPON COMPLETION OF PRE- CONSTRUCTION
SERVICES, AUTHORIZE THE CITY MANAGER TO ENTER INTO
NEGOTIATIONS FOR A GUARANTEED MAXIMUM PRICE (GMP) FOR
CONSTRUCTION SERVICES AND TO FURTHER SEEK AUTHORIZATION
AND APPROVAL FROM THE MAYOR AND CITY COMMISSION, TO
EXECUTE AN AGREEMENT APPROVING THE GMP WITH PREVIOUSLY
APPROPRIATED FUNDING FROM THE MDC -CDT INTERLOCAL-
CDT /RESORT TAX ELIGIBLE FUND.
WHEREAS, on September 5, 2007, the Mayor and City Commission adopted
Resolution No. 2007 - 26609, approving and authorizing the Mayor and City Clerk to execute
an agreement with Wolfberg Alvarez & Partners for professional services for the Flamingo
Park Project, pursuant to Request for Qualification (RFQ) No. 15- 06/07; and
WHEREAS, the scope of work for this project consists of the demolition of the
existing tennis center building and courts, and construction of a new 4,232 square -foot one -
story tennis center facility and seventeen (17) clay tennis courts, pursuant to the approved
Master Plan (as approved by Resolution 2009 - 27190), inclusive of courts lighting, landscape
and irrigation work (the Project); and
WHEREAS, on July 14, 2010, the Mayor and City Commission adopted Resolution
No. 2010 - 27427, approving and authorizing the Mayor and City Clerk to execute Amendment
No.1 to the Agreement with Wolfberg Alvarez & Partners; and
WHEREAS, on June 1, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 37- 10/11, for a Construction Manager at
Risk (CMR) to provide Pre - Construction Services and Construction Phase Services via a
Guaranteed Maximum Price (GMP) Amendment for the Flamingo Park Tennis Center
Project; and
WHEREAS, on July 13, 2011, the Mayor and City Commission adopted Resolution
No. 2011 - 27685, accepting the recommendation of the City Manager, pursuant to Request
For Qualifications (RFQ) No. 37- 10/11, and authorized the administration to enter into
negotiations with the top- ranked firm, James B. Pirtle Construction Co., Inc.; and
WHEREAS, the estimated construction cost of the Project is $5,098,329; and
WHEREAS, the fee negotiated with James B. Pirtle Construction Co., Inc., includes
the following services: design review, constructability and value engineering of 100%
construction documents for a fee of $13,618; review of onsite and offsite conditions for a
fee of $3,295; scheduling for a fee of $1,785; bidding (GMP submittal and negotiations) for a
fee of $14,720; E- Builder License (two (2) licenses at $1,200 per license) for a fee of $2,400;
tree pruning for a fee of $2,100; and contingency for a for a fee of $3,792; all for a total fee of
$41,710.
J
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve
and authorize the Mayor and City Clerk to execute a Professional Services Agreement with
James B. Pirtle Construction Co., Inc., in an amount not to exceed $41,710, for Pre-
Construction Services for the Construction of the Flamingo Park Tennis Center, pursuant to
Request For Qualifications No. 37- 10/11, and, upon completion of Pre - Construction Services,
P ,
authorize the City Manager to enter into negotiations for a Guaranteed Maximum Price
(GMP) for Construction Services and to further seek authorization and approval from the
Mayor and City Commission, to execute an Agreement approving the GMP with previously
appropriated funding from the MDC -CDT Interlocal- CDT /RESORT Tax Eligible Fund.
PASSED AND ADOPTED THIS I DAY OF ' .'1 2011.
ATTEST: • ,
4 Pat/ULLA
• .L44
CITY CLERK MA ■
e l Se
N
INCORP
�` s
ORATED' � ,
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T:IAGENDAl201119- 14- 111Flamingo Tennis Center1Preconstruction Services for CMR- Pirtle -1- Flamingo Tennis Park
Center - RESO.doc
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the
Mayor and City Clerk to execute a Professional Services Agreement with James B. Pirtle Construction Co., Inc., in
an amount not to exceed $41,710, for Pre - Construction Services for the Construction of the Flamingo Park Tennis
Center, pursuant to Request For Qualifications No. 37- 10/11, and, upon completion of Pre - Construction Services,
authorize the City Manager to enter into negotiations for a Guaranteed Maximum Price (GMP) for Construction
Services and to further seek authorization and approval from the Mayor and City Commission, to execute an
Agreement approving the GMP with previously appropriated funding from the MDC -CDT Interlocal- CDT /RESORT
Tax Eligible Fund.
Key Intended Outcome Supported:
Ensure well designed Quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community satisfaction survey indicates that
87.3% of South Beach and Belle Isle residents rate the appearance and maintenance of the City's public buildings
as Excellent and Good.
Issue:
I Shall the Mayor and City Commission adopt the Resolution?
Item Summary /Recommendation:
The scope of work for this project consists of the demolition of the existing tennis center building and courts, and
construction of a new 4,232 square -foot one -story tennis center facility and seventeen (17) clay tennis courts,
pursuant to the approved master plan (Resolution 2009 - 27190), inclusive of courts lighting, landscape and irrigation
work.
The CMR shall review project requirements, existing on -site and off -site development, surveys and preliminary
budget, and make recommendations to the City for revisions. The CMR shall prepare a preliminary project
schedule in accordance with the Contract Documents and in coordination with the City and the Architect/Engineer,
identifying all phases, critical path activities, and critical duties of each of the Project team members. The CMR shall
review the permitted set of plans and advise the City and the Architect/Engineer regarding the constructability of the
design and of any errors, omissions, or conflicts it discovers. The CMR shall prepare an outline of proposed bid
packages and detailed cost estimates, and advise the City regarding trends in the construction and labor markets
that may affect the price or schedule of the Project. The CMR shall attend all Project related meetings. The CMR's
Preconstruction Services shall be provided, and the City shall compensate the CMR for such services, based upon
a fixed fee. At the conclusion of the Preconstruction Services Phase, the CMR shall, provide the City a proposal for
a GMP Amendment for Construction Phase services and without assuming the duties of the Architect/Engineer,
warrant to the City, that the plans, specifications and other Contract Documents are consistent, practical, feasible
and constructible, and that the Project is constructible within the contract time. The Pre - Construction services fee
negotiated with Pirtle Construction Company includes the following services:
Design Review, Constructability and Value Engineering
of 100% construction documents: $ 13,618
Review of Onsite and Offsite Conditions: $ 3,295
Cost Estimating and Cost Controls: $ 0
Scheduling: $ 1,785
Bidding (GMP Submittal and Negotiations): $ 14,720
E- Builder License (two (2) licenses at $1,200 per license): $ 2,400
Contingency: $ 3,792
Tree Pruning: $ 2,100
Total Pre - Construction Services Fee: $ 41,710
The Flamingo Tennis Center project achieved a permit from the City's Building Department on April 20, 2011. The
estimated construction cost of the facility and courts is $5,098,329. The construction budget for the Flamingo Tennis
Center Facility is $5,066,296.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: Municipal 1 $41,710 388 - 2320 - 061357 MDC -CDT Interlocal- CDT /Resort
Resort Tax _ Tax Eligible Fund.
OBPI Total _
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Fernando Vazquez ext. 6135
Si n -Offs:
r _
Departm;, t r irector Assistan anager City Manager
FV 1 f-a.L F� DB JMG .
T:IAGENDAl201119 -14 -1 ". lamingo Tennis Center\Preconstruction Servic-' or CMR - Pirtle -1- Flamingo Tennis Center-SUMMARY
, ______)
ea
AGENDA ITEM C 7D
MMIB
Mi DATE � �� //
CP- MIAMI
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 14, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
JAMES B. PIRTLE CONSTRUCTION CO., INC., IN AN AMOUNT NOT TO EXCEED
$41,710, FOR PRE - CONSTRUCTION SERVICES FOR THE CONSTRUCTION OF
THE FLAMINGO PARK TENNIS CENTER, PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 37- 10/11, AND, UPON COMPLETION OF PRE -
CONSTRUCTION SERVICES, AUTHORIZE THE CITY MANAGER TO ENTER INTO
NEGOTIATIONS FOR A GUARANTEED MAXIMUM PRICE (GMP) FOR
CONSTRUCTION SERVICES AND TO FURTHER SEEK AUTHORIZATION AND
APPROVAL FROM THE MAYOR AND CITY COMMISSION, TO EXECUTE AN
AGREEMENT APPROVING THE GMP WITH PREVIOUSLY APPROPRIATED
FUNDING FROM THE MDC -CDT INTERLOCAL - CDT /RESORT TAX ELIGIBLE
FUND.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
Funding is available from the previously appropriated funding for the Flamingo Park Tennis
Center project in the MDC -CDT Interlocal- CDT /Resort Tax Eligible in account number 388-
2320- 061357.
ANALYSIS
The scope of work for this project consists of the demolition of the existing tennis center building
and courts, and construction of a new 4,232 square -foot one -story tennis center facility and
seventeen (17) clay tennis courts, pursuant to the approved master plan (Resolution 2009-
27190), inclusive of courts lighting, landscape and irrigation work.
On September 5, 2007, the Mayor and City Commission adopted Resolution No. 2007 - 26609,
approving and authorizing the Mayor and City Clerk to execute an agreement with Wolfberg
Alvarez & Partners for professional services for the Flamingo Park Project, pursuant to Request
for Qualification (RFQ) No. 15- 06/07.
On July 14, 2010, the Mayor and City Commission adopted Resolution No. 2010 - 27427,
approving and authorizing the Mayor and City Clerk to execute Amendment No.1 to the
agreement.
On June 1, 2011, the Mayor and City Commission approved the issuance of Request for
Qualification (RFQ) No. 37 -10/11 for Construction Manager at Risk (CMR) Pre - Construction
Commission Memorandum — Resolution for Pre - Construction Services to Pirtle Construction
Company for the Flamingo Park Tennis Center Facility
September 14, 2011
Page 2 of 3
Services for the construction of the Flamingo Park Tennis Center project located in the
Flamingo Park.
On July 13, 2011, the Mayor and City Commission adopted Resolution No. 2011 -27685
accepting the recommendation of the City Manager, pursuant to Request For Qualifications
(RFQ) No. 37- 10/11, for a Construction Manager at Risk firm to provide Pre - construction
services and construction phase services via a Guaranteed Maximum Price (GMP) amendment
for the Flamingo Park Tennis Center project; and authorizing the administration to enter into
negotiations with the top - ranked firm, Pirtle Construction Company.
SCOPE OF WORK
The Construction Manager at Risk (CMR) Scope of Services shall include, without limitation, all
of the Preconstruction Services set forth below and, upon approval by the City of the
Guaranteed Maximum Price (GMP) and as contemplated in any GMP Amendment(s), all of the
Construction Services required to complete the Work in strict accordance with the Contract
Documents, and to deliver the Project to the City at or below the GMP and within the Contract
time.
The CMR shall review project requirements, existing on -site and off -site development, surveys
and preliminary budget, and make recommendations to the City for revisions. The CMR shall
prepare a preliminary project schedule in accordance with the Contract Documents and in
coordination with the City and the Architect/Engineer, identifying all phases, critical path
activities, and critical duties of each of the Project team members.
The CMR shall review the permitted set of plans and advise the City and the Architect/Engineer
regarding the constructability of the design and of any errors, omissions, or conflicts it discovers.
The CMR shall prepare an outline of proposed bid packages and detailed cost estimates, and
advise the City regarding trends in the construction and labor markets that may affect the price
or schedule of the Project.
The CMR shall attend all Project related meetings. The CMR's Preconstruction Services shall
be provided, and the City shall compensate the CMR for such services, based upon a fixed fee.
At the conclusion of the Preconstruction Services Phase, the CMR shall provide the City a
proposal for a GMP Amendment for Construction Phase services and, without assuming the
duties of the Architect/Engineer, warrant to the City that the plans, specifications and other
Contract Documents are consistent, practical, feasible and constructible, and that the Project is
constructible within the contract time.
The Pre - Construction Services fee (See Attachment 1) negotiated with Pirtle Construction
Company includes the following services:
Design Review, Constructability and Value Engineering
of 100% construction documents: $ 13,618
Review of Onsite and Offsite Conditions: $ 3,295
Cost Estimating and Cost Controls: $ 0
Scheduling: $ 1,785
Bidding (GMP Submittal and Negotiations): $ 14,720
E- Builder License (two (2) licenses at $1,200 per license): $ 2,400
Contingency: $ 3,792
Tree Pruning: $ 2,100
Commission Memorandum — Resolution for Pre - Construction Services to Pirtle Construction
Company for the Flamingo Park Tennis Center Facility
September 14, 2011
Page 3 of 3
Total Pre - Construction Services Fee: $ 41,710
The Flamingo Tennis Center project achieved a permit from the City's Building Department on
April 20, 2011. The estimated construction cost of the facility and courts is $5,098,329 (See
Attachment 2). The construction budget for the Flamingo Tennis Center Facility is $5,066,296.
The Schedule for this facility is as follows:
Pre - Construction Services Begin: September 14, 2011
Commission GMP Awarded: December 14, 2011
Construction Complete: February 14, 2013
CONCLUSION
The Administration recommends approval of the attached resolution that the approving and
authorizing the Mayor and City Clerk to execute a Professional Services Agreement with James
B. Pirtle Construction Co., Inc., in an amount not to exceed $41,710, for Pre - Construction
Services for the Construction of the Flamingo Park Tennis Center, pursuant to Request For
Qualifications No. 37- 10/11, and, upon completion of Pre - Construction Services, authorize the
City Manager to enter into negotiations for a Guaranteed Maximum Price (GMP) for
Construction Services and to further seek authorization and approval from the Mayor and City
Commission, to execute an Agreement approving the GMP with previously appropriated funding
from the MDC -CDT Interlocal- CDT /RESORT Tax Eligible Fund.
Attachment 1: Pirtles Pre - Construction Services Fee
Attachment 2: Wolfberg Alvarez &Partners Estimate of Construction Cost
DB \FV\DM \JC \GME
T:\AGENDA\2011 \9 -14 -11 \Flamingo Tennis Center\Pre- Construction Services for CMR- Pirtle -1- Flamingo Tennis
Center - MEMO.docx
Attachment 1
LE Pirtle Construction Company • 5700 Griffin Road, Suite 200 • Davie. Florida 33314
PIRT
Tel: 954.797.0410 • Fax 954.797.6330
August 12, 2011
City of Miami Beach
Capital improvements Projects Office
1700 Convention Center Drive
1 Miami Beach, Florida 33139
Attn.. Graciela Escalante, R.A.,
Senior Capital Projects Coordinator
Re: Flamingo Park Tennis Center Proposal
Dear Ms. Esca'ante
Pirtle Construction Company is pleased to provide a Proposal for the Flamingo Park Tennis Center. We have
reviewed the documents and propose to provide the services as stated in the Contract for the sum of $41,710.00.
The services to be provided are Design Review. Constructability and Value Engineering, Review of tin -site and Off -
site Condition% Scheduling, GMP Submittal and Tree Pruning.
We look forward to working with the entire team and providing a successful project. If you have any questions,
please do hesitate to contact me at (954) 343 -6007,
Very truly yours,
PIRTLE9N UCTION COMPANY
Bill Ellis,
Vice President
Enclosure — Proposal
- -- - . -. . „ n_ ___ t _..4 rte.,._».. 0'7j.....4:0s S AAW.A.Pir cr rnrrrarriCY1C cri mi 1 1
SUMMARY OF PRECONSTRUCTION FEE
PROJECT NAME: FLAMINGO PARK TENNIS CENTER
PROJECT NO: RFQ 37 -10/11
1. DESIGN REVIEW, CONSTRUCTABILITY & VALUE ENGINEERING HOURS RATE /HR TOTAL
30% Construction Document Review N/A
60% Construction Document Review N/A
100% Construction Document Review- Project Executive
Review Documents 6 $125.00 $750.00
Confirm Project Managers Review Comments 3 $125.00 $375.00
Confirm Estimating Departments Review Comments 2 $125.00 $250.00
Review and Confirm all Value Engineering Suggestions 2 $125.00 $250.00
Project Meetings- Project Executive 2 Meetings 3 $125.00 $750.00
100% Construction Document Review- Project Manager
Review Documents 18 $85.00 $1,530.00
Constructability Analysis 13 $85.00 $1,105.00
Value Engineering Analysis 9 $85.00 $765.00
Project Meetings- Project Manager 2 Meetings 3 $85.00 $518.00
100% Construction Document Review- Tennis Court Consultants
Review Documents 15 $125.00 $1,875.00
Coordinate Lighting 8 $125.00 $1,000.00
Review Tennis Court Construction Technique 11 $125.00 $1,375.00
Coordinate Phasing 4 $125.00 $500.00
Project Meetings- Tennis Consultants 2 Meetings 3 $125.00 $375.00
Construction Document Review- Project Coordinator
Organize Construction Documents 10 $35.00 $350.00
Support Team 10 $35.00 $350.00
Blue Prints and Copies $1,500.00
2. REVIEW OF ON -SITE & OFF -SITE CONDITIONS
Site Visits 4 Site Visits 4 $85.00 $1,360.00
Construction Staging and Site Management Plan 2 $85.00 $170.00
Site Utility Coordination Plan 3 $85.00 $255.00
Maintenance of Traffic Plan 2 $85.00 $170.00
Project Meeting- Project Executive 1 Meeting 4 $125.00 $500.00
Project Meeting- Project Manager 1 Meeting 4 $85.00 $340.00
Project Meeting- Tennis Court Consultants 1 Meeting 4 $125.00 $500.00
3. COST ESTIMATING & COST CONTROL N/A
4. SCHEDULING
Review of Architects schedule 1 $85.00 $85.00
Prepare a Baseline Schedule to include:
Phasing 4 $85.00 $340.00
Critical Path Activities 8 $85.00 $680.00
Critical Team Member Duties 8 $85.00 $680.00
5. Bidding (GMP Submittal & Negotiations)
Develop & Distribute Subcontractor Bid Packages- Project Executive
Review Bidders List for Prequalified Subcontractors 5 $125.00 $625.00
Review all Inclusions 10 $125.00 $1,250.00
Develop & Distribute Subcontractor Bid Packages- Project Manager
Select Bidders List for Prequalifies Subcontractors 5 $85.00 $425.00
Build Inclusion List for all Scopes 30 $85.00 $2,550.00
Develop & Distribute Subcontractor Bid Packages- Project Coordinator
Coordinate and Send out Bid Packages 5 $35.00 $175.00
Receive and Organize Bid Packages 5 $35.00 $175.00
Evaluate Subcontractor Bids- Project Executive
Review and Evaluate Project Managers Scoping of Bids 10 $125.00 $1,250.00
Interview Potential Subcontractor for Completeness 20 $125.00 $2,500.00
Evaluate Subcontractor Bids- Project- Manager
Review and Evaluate Bids 20 $85.00 $1,700.00
Interview Potential Subcontractor for Completeness 20 $85.00 $1,700.00
Evaluate Subcontractor Bids- Project- Coordinator
Prepare GMP Proposal Books 8 $35.00 $280.00
GMP Negotiation Meeting
Project Executive 1 Meeting 4 $125.00 $500.00
Project Manager 1 Meeting 4 $85.00 $340.00
Advertising Cost $1,250.00
6. E- BUILDER LICENSE
2 Licenses @ $1,200 per license $2,400.00
7. CONTINGENCY $3,792.00
8. TREE PRUNING $2,100.00
TOTAL $41,710.00
Attachment 2
AN(: 11 {YL L71iIIG '
WOLFBERG ALVAREZ AND PARTNERS
1500 San Remo Avenue - Suite 300
.'.,, p Coral Gables, Florida 33146
LSGICkM1�4 Estimate of Probable Construction Cost
PROJECT SUMMARY CONSTRUCTION DOCUMENTS PERMIT SUBMITTAL DATE 16- Mar -10
Project No.: Project Totals $ 4,829,502
Market Conditions 0.90 $ 4,346,552 $ 4,346,552
Flamingo Park Contct's Gnrl Cond 7.5% $ 325,991 $ 4,672,543
Tennis Center OH / Profit - GC 7.5% $ 350,441 $ 5,022,984
Miami Beach, Florida Contingency 0.0% $ - $ 5,022,984
Performance Bond 1.5% $ 75,345 $ 5,098,329
Total Cost $ 5,098,329
ITEM DESCRIPTION SUB -TOTAL
SUMMARY
Civil j $ 2,282,023
Architectural & Structural $ 1,182,908
Mechanical - HVAC $ 76,198
Plumbing $ 185,464
Electrical $ 344,830
Musco Lighting System $ 608,080
Landscape and I - rigation (Allowance) $ 150,000
NOTE:
THIS ESTIMATE DOES NOT INCLUDE ANY COSTS ASSOCIATED WITH CONSTRUCTION PHASING
Summary Page 1