2011-27724 Reso RESOLUTION NO. 2011 -27724
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5 /7THS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A TWO -YEAR AGREEMENT WITH THE
SALVATION ARMY, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
FOR THE PROVISION OF THIRTY -ONE (31) SHELTER BEDS TO BE USED
TO PROVIDE EMERGENCY SHELTER TO THE CITY'S HOMELESS
POPULATION, AT A COST OF $226,300 ANNUALLY.
WHEREAS, on October 15, 2003, via Resolution 2003 - 25387, the City Commission
waived competitive bidding and authorized the City Manager to execute an Agreement with the
Salvation Army and other homeless shelter providers as they become available and as funding
is identified to provide emergency shelter beds for the City's homeless population; and
WHEREAS, on October 7, 2008, via Resolution No. 2008 - 26913, the City Commission
approved and authorized the City Manager and City Clerk to execute a subsequent Agreement
with Salvation Army, Inc., for the provision of thirty -one (31) emergency shelter beds for the
City's homeless population; and
WHEREAS, the current contract expires September 30, 2011; and
WHEREAS, the City's Homeless Services Programs of the Office of Real Estate,
Housing & Community Development served 1,203 homeless persons in FY2009/10; and
WHEREAS, on an annual basis, the Salvation Army shelter beds are occupied at an
average of 97 %; and
WHEREAS, occupancy of the City's other contracted 15 beds at the Miami Rescue
Mission, which provides shelter only for males; and the two medically - supported beds at Citrus
Health Network, are at or near 100% on a daily basis, which indicates a strong need to contract
with other providers that can offer other emergency shelter beds when necessary; and
WHEREAS, the Administration sought other alternatives to the Salvation Army and
researched a new emergency shelter provider which could house families, but found the level of
service provided by other providers for families is not in line with the Miami -Dade County
Homeless Trust Continuum of Care best practices; and
WHEREAS, in an effort to continue to enhance the City's homeless outreach and
placement, a need for stable and continuous relationships with existing shelter bed providers is
needed in order to ensure that there is no service interruption and beds are available when
homeless persons agree to services, and
WHEREAS, the Administration recommends that the City enter into a two -year
agreement with the Salvation Army for 31 guaranteed beds at the fee of $20 per bed, per day,
for a maximum of $226,300 annually.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
waive, by 5 /7ths vote, the competitive bidding requirement, finding such waiver to be in the best
interest of the City, and authorize the City Manager and City Clerk to execute a two -year
agreement with the Salvation Army, in a form acceptable to the City Attorney, for the provision
of thirty -one (31) shelter beds to be used to provide emergency shelter to the City's homeless
population, at a cost of $226,300 annually.
PASSED AND ADOPTED this /f1'?i day of. 2011.
ATTEST:
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CITY CLERK •' 0.....B -9 ∎∎■.YOR
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A resolution waiving, by 5/7 "'vote, the competitive bidding requirement, finding such waiver to be in the best interest
of the City; and approving and authorizing the City Manager to execute a two -year agreement with the Salvation
Army, in a form acceptable to the City Attorney, for the provision of thirty -one (31) shelter beds to be used to provide
emergency shelter to the City's homeless population, at a cost of $226,300 annually.
Key Intended Outcome Supported:
Reduce the number of homeless
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2009 Customer Satisfaction Survey,
44% of residents rated the City's ability to address homelessness as excellent or good.
Issue:
Shall the City enter into a new agreement with the Salvation Army for thirty -one emergency shelter beds for homeless
individuals and families?
Item Summary /Recommendation:
The City has utilized and paid for 31 shelter beds for individual males, females, and families at the Salvation Army
since 2003 pursuant to Resolution No. 2003 - 25387, which authorized the execution of an agreement with the
Salvation Army to provide emergency shelter placements to homeless individuals who are willing to engage in
services. That Agreement expired November 30, 2004, -and subsequent agreements were approved, the most
recent of which was approved on October 7, 2008, by Resolution No. 2008 -26913 for a one year term with two (2)
one year term renewals. The current Agreement expires September 30, 2011 and the Administration recommends
that a two -year agreement be authorized and executed in order to guarantee emergency shelter beds for men,
women, and families, when necessary.
The Homeless Services Program of the Office of Real Estate, Housing /Community Development served 1,203
homeless persons in FY 2009/2010. In order to continue and enhance the City's homeless outreach and placement,
there is a need for stable and continuous relationships with existing shelter bed providers to ensure there is no
interruption in services, and that beds are available when the need arises. The City currently also funds 15 male beds
the Miami Rescue Mission and two medically - supported beds at Citrus Health Network. There are no emergency
shelter bed providers in the City. The Miami -Dade County Homeless Trust, through its Continuum of Care, allows the
City to utilize emergency beds, at no cost, at the Miami Rescue Mission, Harbor House, and the Homeless Assistance
Center (HAC) on an "as- available" basis. The Salvation Army is a homeless shelter which provides emergency beds,
meals, basic case management, laundry services, job placement assistance, and drug treatment services. Requests
for mental health assessments and evaluations are referred to outside organizations. Historically, on an annual basis,
the Salvation Army beds are occupied at an average of 97 %. Under the proposed new agreement, the cost of shelter
beds at the Salvation Army will be $20 per bed, per day.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $226,300.00 011 - 0560 - 000349 To be Appropriated with FY 2011/12 Budget
2
OBPI Total $226,300.00
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Anna Parekh
Sign - Offs:
Department Director Assilt n Cit ana • er C ana, er
AP HM 4 117109 , -.lgiO JMG
T:\AGENDA\2011 \9 -14 -11 \Salvation Army 2 yr Contract •ummary.doc
AGENDA ITEM C 7 S
valor AM BEACH
DATE 9--/-1/
MAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager io
DATE: September 14, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, WAIVING, BY 5 /7THS VOTE, THE COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST
INTEREST OF THE CITY; AND APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A TWO -YEAR AGREEMENT WITH THE SALVATION
ARMY, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE
PROVISION OF THIRTY -ONE (31) SHELTER BEDS TO BE USED TO
PROVIDE EMERGENCY SHELTER TO THE CITY'S HOMELESS
POPULATION, AT A COST OF $226,300 ANNUALLY.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
The City has utilized and paid for homeless shelter beds at the Salvation Army since 2003
pursuant to Resolution No. 2003 -25387 which waived competitive bidding and authorized the City
Manager to execute an agreement with the Salvation Army and other homeless housing providers.
The resolution further authorized the Administration to add other homeless shelter providers as
they become available and as funding is identified in order to provide emergency shelter beds for
the City's homeless population. The Salvation Army is a homeless shelter facility for men, women,
and families that provide shelter, meals, case management, supervision, laundry services, and
clothing when necessary. Requests for mental health assessments and evaluations are referred to
outside organizations.
The original 2003 Salvation Army Agreement expired November 30, 2004, and subsequent
agreements were approved, the most recent of which was approved on October 7, 2008
(Resolution Number 2008 - 26913) for a one year term with two (2) one year term renewals. The
current Agreement expires September 30, 2011. The Homeless Services Program of the Office of
Real Estate, Housing & Community Development served 1,203 homeless persons in FY
2009/2010.
In order to continue to enhance the City's homeless outreach and placement, there is a need for
stable and continuous relationships with existing shelter bed providers to ensure there is no
interruption in services, and that beds are available when the need arises (when placement is
accepted by a homeless person). The City currently also funds 15 male beds the Miami Rescue
Mission and two medically - supported beds at Citrus Health Network. There are no emergency
shelter bed providers in the City. The Miami -Dade County Homeless Trust, through its Continuum
of Care, allows the City to utilize emergency beds, at no cost, at the Miami Rescue Mission, Harbor
House, and the Homeless Assistance Center (HAC) on an as- available basis; we are often unable
City Commission Memorandum
Salvation Army Agreement
September 14, 2011
Page 2
to access those beds.
Historically, on an annual basis, the Salvation Army beds are occupied at an average of 97 %. The
cost of beds at the Salvation Army under the current contract is $17.81 per bed per day. That has
remained the same rate for the past term of the agreement. During negotiations for the next
contract term, the Salvation Army proposed an increase in the cost of beds per diem to $25.00
YP per
p P p
bed, per day. The Administration sought other alternatives with new emergency shelter providers,
but found the level of service provided by these new providers was not in line with Continuum of
Care best practices as of yet. As such, the Administration found that a continued relationship with
the Salvation Army at a slightly increased rate is the most feasible option and therefore continued
to negotiate until the lowest rate acceptable by the Salvation Army was determined. Under the
proposed new agreement, the cost of shelter beds at the Salvation Army will be $20 per bed, per
day, and continue to include the same level of services currently offered.
Occupancy of the City's contracted 15 male beds at the Miami Rescue Mission and the two
medically - supported beds at Citrus Health network for persons with substance abuse and /or
mental health issues are at or near capacity on a daily basis. This indicates a strong need to
contract with other providers that can offer identical or similar emergency shelter beds with case
management services.
The Administration recommends that a two -year agreement be authorized and executed in order to
guarantee emergency shelter beds for men, women, and families when necessary. In an effort to
continue to enhance the City's homeless outreach and placement, a need for stable and
continuous relationships with existing shelter bed providers is needed in order to ensure that there
is no service interruption and beds are available when homeless persons agree to services.
CONCLUSION
In Tight of the continuing homeless outreach efforts and the existing relationship with the Salvation
Army, which provides shelter, meals, basic case management, supervision, laundry services, and
clothing to homeless males, females, and families placed by the City, the Administration
recommends that the Mayor and City Commission waive competitive bidding and authorize the City
Manager to enter into an agreement with the Salvation Army, for thirty -one (31) shelter beds, in
order to better address homelessness in our City.
JMG/HM F/AP/KM
T:WGENDA\2011 \9 -14 -11 \Salvation Army 2yr Contract Memo.doc