2011-27755 Reso RESOLUTION NO. 2011 -27755
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S
FUNDING RECOMMENDATIONS, AND AWARDING $630,000 IN CULTURAL ARTS
GRANTS, FOR FISCAL YEAR 2011/12, AS IDENTIFIED IN THE ATTACHED
EXHIBIT "A "; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF
THE CULTURAL ARTS COUNCIL'S BUDGET FOR FISCAL YEAR 2011/12.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City if Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the
City; and
WHEREAS, from December 2010 through June 2011, the Cultural Affairs staff and
CAC conducted its application and review process for its Fiscal Year 2011/12 Cultural Arts
Grant Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant
programs and both VCA and CAC members for the joint Cultural Tourism grant program,
evaluated 47 applications, requesting a total of $975,000; and
WHEREAS, the CAC, at its regular meeting on June 2, 2011, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards for
Fiscal Year 2011/12 as more specifically identified in column four of Exhibit "A ", attached
hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission accept the City Manager's recommendations and hereby approves the award of
$630,000 in CAC grants for Fiscal Year 2011/12, as identified in column four of the attached
Exhibit "A" titled, "City Administration Recommendation "; and further authorize the Mayor and
City Clerk to execute said Grant Agreements, making the award of said grants subject to and
contingent upon the approval of the CAC's budget for Fiscal Year 2011/12.
PASSED and ADOPTED THIS 2 71-4 day of .. e 74 ,e 2011.
A TEST:
r 0 tut (1 raitt(tiA - - OP
Z ../ Aii, ./ '
CITY CLERK ? P ..• .. MAYOR
y ti
APPROVED AS TO
* ' ''• * 1 FORM & LANGUAGE
JMG /HF /MAS /GF /MH :INCORP ORATED= 0 FOR EXECUTION
T:\AGENDA\2011 \9 -27 -11 \CAC G y n Fesoluf j� 1112.
se ___
...-- - I/ A. a (u II ,
lll l4,.Wa.. ��� 4 7 _
� . F".- �"r �i� f , Date
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the City
Manager to approve the Cultural Arts Council's Cultural Grants funding recommendations and awarding
$630,000 in said grants, for Fiscal Year 2011/12, as identified in the attached Exhibit "A "; and further
authorizing the Mayor and City Clerk to execute said grant agreements, and make the award of said grant
monies subject to and contingent upon the approval of the Cultural Arts Council's budget for the Fiscal
Year 2011/12.
Key Intended Outcome Supported:
Increase community rating of cultural activities.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Survey, on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per
month.
Issue:
Shall the City approve and accept the grant award recommendations and award $630,000 in said Cultural
Arts Grants for Fiscal Year 2011/12?
Item Summary /Recommendation:
Between January and June 2011, the Cultural Affairs Program Staff and CAC conducted an application
and review process for its Fiscal Year 2011/12 Cultural Arts Grant Programs. This process included the
11 member CAC who served as the grants panelists to evaluate the 47 applications received, requesting
a total of $975,000. The recommendations were reviewed by the CAC at their June 2 meeting, where
the CAC unanimously supported them. The number of applications reviewed and dollar figures include
submissions from the joint Cultural Tourism Grants Program with the Miami Beach VCA.
Adopt the resolution and approve, accept, and award the Fiscal Year 2011/12 Cultural Arts Council grant
recommendations in the amount of $630,000.
Advisory Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their June 2 meeting and
supports the recommended awards as reflected in the fourth column of Exhibit "A ".
Financial Information:
Source of Amount Account Approved
Funds: 1 $630,000 140.6080
Cultural Arts Council Fund
2
3
4
BPI Total $630,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign -Offs:
Department Director • - sistant City Manager City Manager
, rd; ))1 ea/lkar-c
M IAMIBEACH AGENDA ITEM R r
DATE 41-1027—
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: September 27, 2011
SUBJECT: RESOLUTION ACCEPTING THE CITY MANAGER'S RECOMMENDATION,
AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS,AND AWARDING $630,000 IN CULTURAL GRANTS,
FOR FISCAL YEAR 2011/12, AS IDENTIFIED IN THE ATTACHED EXHIBIT
"A "; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID
GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL
OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAL YEAR
2011/12.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2011/12.
ANALYSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants
program, a central component of the Council's master plan, provides funding to not - for - profit
arts organizations through a competitive application and review process. This funding
annually results in hundreds of performances, exhibits, and other cultural events being held
throughout the City of Miami Beach.
Funding Categories
In 1998, a competitive process was established to review grant applications and assess the
cultural community's needs. The grant categories and their objectives are listed below.
Cultural Anchors — Provides grants to the major preeminent arts institutions physically
based in the City of Miami Beach, whose primary mission is year -round artistic and cultural
programming that contributes significantly to the cultural life of the City of Miami Beach.
Organizations must have minimum organizational budget levels of $750,000. Grants may be
used towards operational expenses in association with the annual cultural programming
described in the application. The seven organizations are: ArtCenter /South Florida, Bass
Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation
League, New World Symphony, and Wolfsonian -FIU.
Three years ago the CAC approved the addition of Miami Beach based cultural
CAC Grants Memo FY 11/12
City Commission Meeting
September 27, 2011
Page 2 of 3
organizations into the Cultural Anchors category. These organizations meet all the above
listed objectives but have organizational budget levels below $750,000, and are called
"Junior" Cultural Anchors. For FY 2011/12 these organizations include Arts at St. John's,
Miami Beach Film Society, Miami Beach Garden Conservancy (Miami Beach Botanical
Gardens), SoBe Institute of the Arts, Friends of the Miami -Dade Public Library and The
Holocaust Memorial Committee which was added as a "Junior" Cultural Anchor at the
November 4, 2010 CAC meeting.
Cultural Heritage - Provides project- specific grants for arts programming to not - for - profit
501(c)(3) Miami Beach -based institutions devoted to promoting and protecting the diverse
heritage, traditions and culture of Miami Beach. Grants may be used for presentations of
visual and performing arts, arts programs and workshops, and other projects which
emphasize the artistic experience and are accessible to a broad audience. Grant funds may
not be used to support projects that are primarily recreational, therapeutic, vocational or
rehabilitative, or for religious services or programs designed solely for practitioners of a
specific religion.
Artistic Disciplines — Dance, Film, Music, Theater and Visual Arts
Funding is limited to arts and cultural organizations whose primary mission is to create and
present work in one of the following artistic disciplines; Dance, Music Theater, Film and
Visual Arts. Proposed projects should be for work that is new or has never before been
presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen
based on demonstrated artistic talent and potential and the vision for the proposed project,
in relation to their overall artistic goals.
Cultural Presenters - Provides grants to organizations whose primary mission is to produce
and present cultural and artistic productions.
Cultural Tourism (funding shared by the CAC & VCA)— Provides grants to support major
cultural arts performances, festivals, and events which attract a significant number of tourists
to the City of Miami Beach. The CAC partners with the VCA for Cultural Tourism grants that
support cultural events with documented tourism benefits. The VCA provided $30,000 and
the CAC provided $30,000 to fund this program in Fiscal Year 2011/12. Similar to the CAC
grants panel process, three (3) members of the VCA and three (3) members of the CAC
jointly convened a Cultural Tourism Panel on July 6, 2011, to review and recommend
funding for this category. Please refer to Exhibit B for a detailed list of all the review panel
members. The Cultural Tourism Program awards totaled $60,000.
Cultural Ignition — Provides grants for organizations never before funded by the City of
Miami Beach, encouraging new and smaller cultural organizations to participate in the grants
process. Maximum award in this program is $5,000. No one has applied to date.
Each year the CAC assesses its grants programs and practices, and adopts changes to
improve the process and to better serve the public. Following on the success of the Byron
Bonus program which allocated an additional $2,000 to grantees in order to maintain
incentives for programming in North Beach, the Fresh Air Fund free outdoor performance
bonus of $2,000 was offered to all FY 2011/12 Artistic Disciplines and Cultural Presenter
grantees whose projects include free outdoor performances in the City of Miami Beach. (e.g.
at Collins Park, at North Beach Bandshell, etc). This new "Fresh Air Fund" replaces the
Byron Bonus that was offered in FY 2010/11. Twelve (12) applicant groups qualified for the
CAC Grants Memo FY 11/12
City Commission Meeting
September 27, 2011
Page 3 of 3
Fresh Air Fund in FY 2011/12.
Application Process
All CAC grant applications, guidelines, and instructions were offered in English and Spanish.
Applications were made available through the Department of Tourism and Cultural
Development and electronically on the City of Miami Beach's (www.miamibeachfl.gov) and
the Cultural Affairs Program's (www.mbculture.orq and www.mbculture.com) websites.
Additionally, the grant programs were publicized in English and Spanish media and via
electronic mail.
Between December 2010 and April 2011 , Cultural Affairs staff met individually with
applicants to determine eligibility, program category, and offer guidance regarding
application preparation. Final grant application deadlines varied depending upon Program
category with the earliest deadline of January 7, 2011 for Cultural Anchors and the latest
deadline of April 4, 2011, for Cultural Presenters and Cultural Ignition programs. The
application process, including the Cultural Tourism program, yielded 47 viable applications
for cultural programming in Fiscal Year 2011/12, with requests totaling $975,000, including
the VCA/CAC joint Cultural Tourism Program applicants.
This year, the eleven CAC members again comprised the CAC grants panels exclusively;
please refer to Exhibit C for a listing of CAC members. The Cultural Affairs Program
Manager led the CAC members in a grant panel orientation during the CAC's regular
meeting on January 6, 2011. The CAC grants panels convened at public meetings on
February 3, March 3, April 7, and May 5, 2011. The Cultural Tourism grant panel convened
at a public meeting on July 6, 2011, at 1755 Meridian Avenue, Miami Beach. The panelists
reviewed applications in alphabetical order. Applicants were allowed to address specific
questions from the panelists. The applications were scored using evaluation forms based on
criteria listed in the application, then averaged dropping the highest and lowest scores.
In a public meeting held on June 2, 2011, the CAC members reviewed the final scores
ranked highest to lowest from all the panel meetings combined. As per CAC approved Fiscal
Year 2011/12 grant guidelines, an application must have scored a minimum average of 80%
to be eligible to receive funding. T he attached Exhibit "A" lists the forty -seven (47)
organizations recommended for funding. An additional four (4) applicants did not meet the
minimum score requirements and therefore were ineligible for funding.
CONCLUSION
The Mayor and City Commission should adopt the City Administration's recommendation as
detailed above and as reflected in the fourth column of Exhibit "A ", titled "City Administration
Recommendation."
JMG /HF /MAS /GF /MH
T:\AGENDA\2011 \9 -27 -11 \CAC Grants Memo 1112.doc
EXHIBIT A
2011 -12 City
Administration
Program /Applicant - Score Average Award Request Recommendation
ANCHORS -
1 New World Symphony _ 98.833 $ 35,000.00 $ 25,597.75
2 Miami Beach Garden Conservancy 94.167 $ 25,000.00 $ 17,420.90
3 Miami City Ballet 93.857 $ 35,000.00 $ 24,308.96
4 Jewish Museum of Florida 93.429 $ 30,000.00 $ 20,741.24
5 Wolfsonian -FIU 93.167 $ 35,000.00 $ 24,130.25
6 Friends of Miami -Dade Public Library 92.571 $ 25,000.00 $ 17,125.64
7 Friends of the Bass Museum 90.714 $ 30,000.00 $ 20,138.51
8 Miami Beach Film Society 90.333 $ 25,000.00 $ 16,711.61
9 Art Center /South Florida 89.714 $ 30,000.00 $ 19,916.51
10 Miami Design Preservation League 87.200 $ 30,000.00 $ 19,358.40
11 Arts at St. Johns 86.286 $ 25,000.00 $ 15,962.91
12 SoBe Institute of the Arts 83.167 $ 25,000.00 $ 15,385.90
13 Holocaust Memorial Committee 83.000 $ 25,000.00 $ 15,355.00
_ CULTURAL PRESENTERS
14 Patrons of Exceptional Artists 93.500 $ 20,000.00 $ 13,838.00
15 Rhythm Foundation 92.667 $ 20,000.00 $ 13,714.72
16 Tigertail Productions 92.250 $ 20,000.00 $ 15,653.00 *
17 Miami -Dade College 90.750 $ 20,000.00 $ 13,431.00
18 Italian Film Festival 90.000 $ 10,000.00 $ 6,660.00
19 FUNDarte 89.500 $ 20,000.00 $ 15,246.00 *
20 Miami Light Project 89.250 $ 10,000.00 $ 6,604.50
21 Center for the Advancement of Jewish Education 88.500 $ 20,000.00 $ 13,098.00
22 Florida Dance Association 88.250 $ 20,000.00 $ 13,061.00
23 Miami Short Film Festival 87.500 $ 20,000.00 $ 14,950.00 *
_ ARTISTIC DISCIPLINES - DANCE
24 Dance Now! Ensemble 96.500 $ 20,000.00 $ 16,282.00 *
25 Miami Momentum Dance Co. 96.000 $ 10,000.00 $ 9,104.00 *
26 Cuban Classical Ballet of Miami 90.750 $ 20,000.00 $ 13,431.00
27 Flamenco Puro, Inc. 88.875 $ 10,000.00 $ 6,576.75
28 Josee Garant Dance Co. 87.625 $ 10,000.00 $ 6,484.25
_ ARTISTIC DISCIPLINES - MUSIC
29 Seraphic Fire 102.111 $ 20,000.00 $ 15,112.43
30 - Florida Grand Opera 97.556 $ 10,000.00 $ 9,219.14 *
31 - Miami Symphony Orchestra 94.222 $ 20,000.00 $ 13,944.86
32 Miami Children's Chorus 94.000 $ 10,000.00 $ 6,956.00
33 Greater Miami Youth Symphony 93.556 $ 10,000.00 $ 6,923.14
34 Ars Flores Symphony Orchestra 92.667 $ 20,000.00 $ 13,714.72
35 South Florida Composer's Alliance 90.444 $ 20,000.00 $ 15,385.71 *
36 South Beach Chamber Ensemble 90.111 $ 10,000.00 $ 8,668.21 *
37 Miami Gay Men's Chorus 88.889 $ 20,000.00 *
$ 15,155.57
38 Orchestra Miami 81.333 $ 10,000.00 $ 7,315.44 *
ARTISTIC DISCIPLINES - THEATER
39 Ground Up and Rising 93.333 $ 20,000.00 $ 15,813.28 *
40 Miami Lyric Opera 92.833 $ 20,000.00
_ $ 13,739.28
41 Fantasy Theater Factory 92.143 $ 10,000.00 $ 8,818.58 *
42 Teatro en Miami 87.167 $ 10,000.00 $ 6,450.36
43 City Theatre 84.429 $ 20,000.00 $ 12,495.49
_ CULTURAL TOURISM GRANT PROGRAM CAC Contribution TOTAL Awarded
44 16` Brazilian Film Festival of Miami - Infinito Art & Cultural Foundation, Inc. n/a $ 30,000.00 $ 8,250.00 $ 16,500.00
45 XVII International Ballet Festival of Miami - Miami Hispanic Ballet Corp. n/a $ 30,000.00 $ 8,250.00 $ 16,500.00
46 14th Annual Miami Gay & Lesbian Film Festival in Miami Beach - Miami Gay & Lesbian Film Festival n/a $ 30,000.00 $ 8,250.00 $ 16,500.00
47 VII Sicilian Film Festival - The Sicilian Cultural and Film Festival, Inc. n/a $ 30,000.00 $ 5,250.00 $ 10,500.00
* Receiving Fresh Air Funds ($2000 included in award amount) I TOTAL 1 $ 975,000.00 I $ 630,000.00 I
EXHIBIT B
MIAMI BEACH VISITOR & CONVENTION AUTHORITY BOARD
Ms. Elsie Sterling Howard, Chair
*Mr. Jeff Lehman, Vice Chair
Ms. Micky Ross Steinberg
*Ms. Jacque Hertz
*Mr. Steve Adkins
Mr. Keith Menin
* July 6, 2011 Cultural Tourism Panelist
EXHIBIT C
MIAMI
AM Miami Beach Cultural Arts Council
Department of Tourism & Cultural Development
Office: 1755 Meridian Avenue, Suite 500
Mail: 1700 Convention Center Dr., Miami Beach 33139 -1819
305 673 7577 / fax 305 673 7262 / www.mbculture.org
Cultural Arts Council Members
Ileana M. Bravo
Chair
Current term ends: 12/31/11
Zoila Datorre
Current term ends: 12/31/11
Nina Duval
Current term ends: 12/31/13
Solomon B. Genet
Vice -Chair
Current term ends: 12/31/12
Isadore H. (Izzy) Havenick
Current term ends: 12/31/13
*Beatrice Hornstein
Current term ends: 12/31/12
*Gregory Melvin
Current term ends: 12/31/11
Daniel Novela
Current term ends: 12/31/12
*Marjorie O'Neill - Butler
Current Term ends: 12/31/12
Israel Sands
Current term ends: 12/31/11
Eda Valero - Figueira
Current term ends: 12/31/11
George Neary, Honorary Member
*July 6, 2011 Cultural Tourism Panelist
J