LTC 250-2011 Analysis of Budget MIAMI BEACH
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OFFICE OF THE CITY MANAGER
NO. LTC # 250 -2011 LETTER TO CO M9S1bo 4:14
ICE
TO: Mayor Matti Herrera Bower and Members of the City Com sion
FROM: Jorge M. Gonzalez, City Manager
DATE: September 30, 2011
SUBJECT: ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE
NINE MONTHS ENDED JUNE 30, 2011, WITH OPERATING BUDGET
PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE GENERAL FUND,
ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
GENERALFUND
The purpose of this LTC is to provide the Mayor and Commission with the status of the FY
2010/11 budget to actual revenue and expenses at the end of the third quarter with
projections through September 30, 2011. Based on the review, it is projected that, overall,
there will be an operating budget surplus in the General Fund if the City does not expend its
operating contingency. While the operating contingency is typically only minimally spent by
the end of the fiscal year, at this stage of budget projections with one quarter of the fiscal
year remaining, we assume that the contingency will be one quarter expended. If the
operating contingency is spent at this level, there will be an operating budget surplus of $1.2
million in the General Fund (0.5percent of the amended budget). It is important to note that
this is despite a projected revenue shortfall of $2.6 million and pension contributions in
excess of budget by approximately $665,000 as explained further below, once again
reflecting the pro- active initiatives taken by the City to reduce expenses below the adopted
budget.
As explained in the first quarter report, the expenditure for pension contributions is expected
to be approximately $665,000 above budget for the following reasons:
• The 2 percent pension contribution from FY 2009/10 for AFSCME, GSA,
Unclassified and "Other" employees, previously anticipated to reduce the ARC
payment for FY 2010/11, is now anticipated to accrue to FY 2011/12.
• Further, other than the pension plan savings resulting from no cost -of living
adjustments to the FOP and IAFF bargaining units, other Fire and Police pension
plan _savings anticipated for FY 2010/11 are pending the outcome of the litigation
between the City and the Fire and Police Pension Board.
As we are now close to the end of the fiscal year, our projections become more firm,
however, the one area that remains unclear are property tax revenues. The revised
certification of property values received July 1, 2011 for FY 2010/11 are approximately 6
percent below the July 1, 2010 certification of taxable values. This normally should be
expected to result in approximately $6.7 million in reduced property tax revenues. As of
August, 2011, the City had received $107.5 million of the $112.2 million budgeted property
tax revenues for FY 2010/11 ($4.7 million below budget) and, historically, the City has
received between $1 million and $4 million between September and the year -end close -out.
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LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 2
The last two years have been closer to $4 million, possibly due in part to revenues from prior
year appeals. Property tax revenues were significantly reduced in FY 2008/09 and FY
2009/10 (2.3 percent and 1.6 percent below budget at year -end, respectively) as these fiscal
years were impacted by appeals that continued into subsequent fiscal years. Prior to that,
the revenues received through September and year -end closeout has been closer to $2
million; the level assumed in this projection. Should this level of revenues not be achieved
through year -end, as last occurred in FY 2007/08, the deviation from budgeted property tax
revenues could be greater. Conversely, should the amount received be closer to recent
years, the year -end surplus could, in fact, be higher.
Further, although not. reflected in this projection, given the increase in tourism activity and
related resort tax revenues and consistent with the FY 2011/12 adopted budget, we are
recommending charging the expenditures related to Memorial Day, spring break and other
special event activities directly to the resort tax fund. It is anticipated that this will result in
over $2.5 million in related expenditures which are currently charged to the General Fund.
General Fund Overview
An analysis of the actual nine month operating revenues and expenditures for the period
October 1, 2010 through June 30, 2011, reveals an operating budget - surplus of
$16,981,781. While the surplus as of June 30 seems larger than the surplus projected for
the year ending on September 30 th , it should be noted that the City receives a greater
percentage of its ad valorem taxes early in the fiscal year. Ad valorem tax revenues
representing approximately 47 percent of budgeted revenues have been approximately 93
percent received as of the first nine months of the fiscal year, a level slightly higher than the
same period last year. The remaining 53 percent of revenues are approximately at the 65
percent level received as of June 30 as compared to 67 percent as of the first nine months
of last fiscal year.
Expenditures are at approximately 71 percent of the FY 2010/11 amended budget, as
compared to 72 percent at this time last fiscal year.
FY 2010/11 Budget
Actual as of Variance Over/
General Fund Amended Budget* 3/4 of Budget 06/30/11 (Under)
Revenues $ 239,468,664 $ , 179,601,498 $ 186,753,403 $ 7,151,905
Expenditures 239,468,664 $ 179,601,498 169,771,622 (9,829 876)
Surplus /(Deficit) $ - $ - $ 16,981,781 $ 16,981,781
Note *: The amended budget reflected above includes the budget amendment that was adopted in February,
2011. This amendment authorized the use of $1.95 million in reserves to be set aside for the FY 2011/12
budget, and has no impact on the net of revenues versus expenditures.
The projected year -end operating revenues and expenditures through September 30, 2011,
is, therefore, a more realistic snapshot of anticipated surplus at this point in time. Further,
while the actual revenues and expenditures presented are as of June 30, 2011, the
projections have incorporated more recent information, as available.
LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 3
A summary of preliminary projected General Fund Revenues and Expenditures as of
September 30, 2011 is as follows:
FY 2010/11 Budget
% Over/
General Fund Amended Budget Projected Budget/ Projected (Under)
Revenues $ 239,468,664 $ 236,881,912 $ (2,586,752) -1.1%
Expenditures* 239,468,664 235,415,719 (4,052,945) -1.7%
Surplus /(Deficit) $ - $ 1,466,193 $ 1,466,193
Operating Contingency $ 275,000
Net surplus (Deficit) $ 1,191,193
* Prior to Expenditure of Operating Contingency
As noted in each of the reports for the first two quarters, the projections assume decreased
telephone and electricity franchise taxes (Other Taxes), decreased interest earnings, and
decreased revenues previously anticipated from the Commercial Pole Banner Program. In
addition, fines and forfeit revenues are projected to be below budget primarily due to red
light camera revenues not performing at the level previously anticipated as reported to you,
and CIP office chargeback revenues to capital projects are decreased but offset by
decreases in CIP office expenditures. These are partially offset by increased sales tax
revenues (Intergovernmental Revenues), increased Business Tax Receipts and Building
Permits (Licenses and Permits), slight increases in golf course revenues, and increased
Rents and Leases based on year -to -date collections.
However, as in the last few years since the economic decline, the expenditure projection
continues to reflect the impact of pro - active initiatives by the City to reduce expenses below
the adopted budget. These initiatives included close scrutiny of major purchases, and
continuous evaluation of opportunities to reduce costs in all departments.
For a detail of General Fund revenues by category and expenditures by department, see
attached schedule "FY 2010/11 General Fund Operating Summary Projection ". As a result of
the initiatives implemented to reduce costs, all General Fund Departments are projected to
be under budget except Building and Code Compliance, despite absorbing the impact of the
increased pension plan contributions and the impact of not implementing "Plan B ", for a total
savings of over $4 million.
General Fund Operating Revenues
As of June 30, 2011, revenues collected were approximately 78 percent of the amended
budget or $186,753,403. Year -end projections through September 30, 2011 which total
$236,881,912 indicate that revenues will be below budget by $2.6 million or just under 1
percent. Significant variances to budget in excess of $300,000 by revenue category are
explained below:
1. Property Taxes— As stated above, at this point we are projecting a $2.7 million decline
in property tax revenues due to the revised values received from the Miami -Dade
County property appraiser as of July 1, 2011, a 2 percent decline from budgeted
revenues.
LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
'Page 4
2. Other Taxes - This category includes franchise and utility taxes on services.
Projections indicate that year -end collections will be below budget by over $1.2 million
(5 percent), an improvement from the first quarter projection which was $2 million below
budget, but similar to our second quarter projection. This is primarily due to a decrease
of approximately $0.6 million in electrical franchise fee revenues, as well as more than
$600,000 decrease in telephone utility taxes based on trends for the first nine months of
the fiscal year.
3. Licenses and Permits - This category includes licenses and building and special use
permits and is projected to be above budget by approximately $1.8 million, primarily due
to continued increases in revenues from Business Tax Receipts (in part due to
increased outreach and enforcement that was initiated in 2010), increases in revenues
related to Certificate of Use, and increases in Building Development Process fee
revenues.
4. Intergovernmental Revenues — This category includes sales tax revenues, including
local option sales taxes and is projected to be in excess of budget by over $445,000
and in excess of prior year intergovernmental revenues by over $700,000, reflecting
continuing improvement in the economy.
5. Fines and Forfeits - Projections indicate that year -end collections will be below budget
by approximately $500,000. This is mainly due to lower than expected revenues from
red light cameras as reported to you at the March, 2011 Commission meeting and prior
quarterly projection reports.
6. Interest — .Interest earnings are projected to be $357,000 below budget due to lower
interest rates.
7. Rents and Leases - Projections indicate that year -end collections will be above budget
by $726,000. This is mainly due to increased revenues from various leases.
8. Miscellaneous — This category includes concessions, planning fees, and other
reimbursements. Projections indicate that year -end revenues will be below budget by
$862,000, consistent with our projection as of the second quarter. This is due primarily
to lower than anticipated revenues from the Commercial Pole Banner Program and
corporate sponsorships which are still being pursued and negotiated as well as
decreased reimbursement from capital projects for the Capital Improvement Office due
to vacancies. This decrease in revenues is offset by a decrease in expenditures in the
Capital Improvements Office.
General Fund Operating Expenditures
As of June 30, 2011, actual expenditures were approximately 71 percent of the amended
budget or $169,771,622. Year -end projections through September 30, 2011 indicate that
expenditures will be $235.4 million, approximately $4.1 million, or 1.7 percent under budget
without additional expenditures from contingency, or $3.8 million under budget assuming
$275,000 in operating contingency is expended through year -end.
LTC ANALYSIS OF BUDGET TO, ACTUAL REVENUES AND EXPENSES'FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 5
It is important to note that at the time of adoption of the FY 2010/11 budget, the City was at
impasse with the Communication Workers of America (CWA) bargaining unit, and the
budget included the impact of several initiatives that would have significantly reduced
expenditures related to CWA employees through contracting, conversion to part -time
schedules for more efficient scheduling, etc. (Plan B). The first -year savings from these
initiatives amounted to over $200,000 in the General Fund across various departments. Not
being able to anticipate the outcome of these negotiations at the time of adopting the
budget, an increased operating contingency was budgeted under the Citywide Accounts.
Subsequent to the adoption, an agreement was reached with CWA that included several
employee give -backs that fully met our budgeted savings in exchange for a no -layoff
provision. Therefore the proposed plan B initiatives were not implemented and some
departments will see variations in their expenditures from budget.
Expenditures for all General Fund Departments are shown in the attached schedule. At this
time, no department has a significant expenditure variance to budget in excess of $300,000,
despite all departments absorbing the pension expenditure impacts and the impacts from no
lay -offs of CWA employees as described above.
ENTERPRISE FUNDS
The City accounts for proprietary operations in Enterprise Funds. Convention Center,
Parking, Sanitation, Sewer, Stormwater, and Water are included in this grouping.
An analysis of the actual nine month operating expenditures for the period October 1, 2010
through June 30, 2011, reveals that all funds have expenditures less than three - quarters of
their budget. However, this is not representative as there is often a lag in expenditures,
particularly related to those billed by outside entities. Convention Center is not yet available
in our financial system as of the June 30, 2011.
Convention
ENTERPRISE FUNDS Sanitation Sewer Stormwater Water Parking Center
Adopted Budget $ 16,562,258 $ 40,024,931 $ 16,893,083 $ 31,030,070 $ 38,446,850 12,832,911
3 /4of Budget 12,421,694 30,018,698 12,669,812 23,272,553 28,835,138 9,624,683
Expenditures as of 6/30/11 10,750,193 23,598,322 2,625,078 22,023,089 18,048,021 Not Available
Variance $ (1,671,501) $ (6,420,376) $ (10,044,734) $ (1,249,464) $ (10,787,117) Not Available
As shown in the following chart, all Enterprise Funds expenditures, except for Water and
Stormwater, are anticipated to be under budget, despite absorbing the increases of the
pension impacts described above. Water is projected to be $2.6 million over budget
primarily due to increased wholesale water expenditures to Miami -Dade County which are
offset by projected increases in associated revenues. Stormwater is projected to be in
slightly excess of budget due to an increased intensity of efforts related to Stormwater
system outfall and catch basin cleaning and maintenance, but these amounts are projected
to be offset by increased revenue.
Further, in all funds except Sanitation, revenues are projected to be equal to or in excess of
expenditures. While Sanitation expenditures are expected to be under budget, a shortfall of
approximately $0.8 million is projected as of the third quarter. This is primarily due to
decreased revenues from construction roll -offs and sanitation impact fees, despite a
projected reduction in expenditures by approximately $1 million in the fund.
LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 6
Convention
ENTERPRISE FUNDS Sanitation Sewer Stormwater Water Parking Center
Adopted Budget $ 16,562,258 $ 40,024,931 $ 16,893,083 $ 31,030,070 $ 38,446,850 12,832,911
Projected Revenues $ 14,897,297 $ 40,376,728 $ 17,107,060 $ 34,175,475 $ 39,959,227 $ 12,176,341
Projected Expenditures $ 15,748,649 $ 36,739,783 $ 17,010,889 $ 33,657,843 $ 36,484,252 $ 12,176,341
Surplus /(Deficit) $ (851,352) $ 3,636,945 $ 96,171 $ 517,632 $ 3,474,975 $ -
Variance from Budget $ (813,609) $ (3,285,148) $ 117,806 $ 2,627,773 $ (1,962,598) $ (656,570)
INTERNAL SERVICE FUNDS
The City accounts for those goods and services provided by one department to other
departments citywide on a cost reimbursement basis. Central Services, Fleet Management,
Information Technology, Property Management, and Risk Management (Self Insurance) are
included in this grouping.
An analysis of the actual nine month operating expenditures for the period October 1, 2010
through June 30, 2011, reveals that all funds have expenditures less than three - quarters of
their budget. However, this is not representative as there is often a lag in expenditures,
particularly related to those billed by outside entities.
CENTRAL INFORMATION PROPERTY
INTERNAL SERVICE FUNDS SERVICES FLEET MGT TECHNOLOGY MGT RISK MGT
Adopted Budget $ 856,355 $ 8,375,372 $ 14,427,730 $ 8,233,171 $ 20,542,249
3/4 of Budget 642,266 6,281,529 10,820,798 6,174,878 15,406,687
Expenditures as of 6/30/11 620,406 4,728,271 8,301,812 5,097,979 13,746,459
Variance $ (21,860) $ (1,553,258) $ (2,518,986) $ (1,076,899) $ (1,660,228)
Despite absorbing the pension .contribution increases as described above, Fleet
Management and Property Management Internal Service Funds are anticipated to be under
budget. Central Services is anticipated to have expenditures in excess of budget by
$17,198: of which $1,625 is due to additional pension contributions. The balance is due to
health and life insurance increases to more accurately reflect current costs, and increases in
contributions for the actuarial liability projected for "Other Post Employment Benefits"
(OPEB), primarily retiree health, based on prior expenses. These increased expenditures
are offset by increases in departmental charge -back revenues. The Information Technology
Department is anticipated to be over budget due to higher than anticipated charges for leave
payouts, and for OPEB expenses. However, these increased expenditures are projected to
be offset by increases in non - departmental charge -back revenues.
Risk Management is anticipated to have expenditures in excess of budget by $998,570
primarily due to payments for Police claims projected to be higher than budget and General
Liability legal fees projected to be higher than budget. However, we are evaluating reducing
the $1.7 million budgeted for previously anticipated transfers to reduce actuarial deficits in
the fund related to "Claims Incurred But Not Reported" (IBNR claims) in order for the
department to remain within budget and not increase charge -backs to other departments.
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LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 7
CENTRAL INFORMATION PROPERTY
INTERNAL SERVICE FUNDS SERVICES FLEET MGT TECHNOLOGY MGT RISK MGT
Adopted Budget $ 856,355 $ 8,375,372 $ 14,427,730 $ 8,233,171 $ 20,542,249
Projected Revenues $ 1,018,899 $ 8,519,572 $ 14,508,787 $ 7,756,862 $ 21,370,725
Projected Expenditures $ 873,553 $ 8,337,863 $ 14,508,787 $ 7,753,397 $ 21,540,819
Surplus /(Deficit) $ 145,346 $ 181,709 $ - $ 3,465 $ (170,094)
Expediture Variance from Budget $ 17,198 $ (37,509) $ 81,057 $ (479,774) $ 998,570
RESORT TAX FUND
The City's Resort Tax Fund is primarily supported by resort taxes collected pursuant to
Chapter 67 -930 (Section 6) of the Laws of Florida, as amended, and Section 5.03 of the City
of Miami Beach Charter, as amended. This legislation authorizes the use of resort taxes for
the promotion of the tourist industry, which includes, but is not restricted to the following:
Publicity, advertising, news bureau, promotional events, convention bureau activities, capital
improvements and the maintenance of all physical assets in connection therewith; and for
the payment of the reasonable and necessary expenses of collecting, handling and
processing of said tax.
Typically, the City has considered the following services as "Services related to the
promotion of tourism ":
• Police officers serving entertainment areas
• A portion of Fire rescue services from Fire Stations 1 &2
• Ocean Rescue services
• Sidewalk pressure cleaning in south, middle and north beach visitor areas
• South Beach sanitation
• Enhanced code compliance provided to respond to evening entertainment area
violations and staffing of special events
• Other code compliance activities in tourism and visitor related facilities /areas
• Tourism and Culture Department and the Cultural Arts Council
• Museums and Theatres (Garden Center, Bass Museum, Colony and Byron Carlyle
Theatres)
• Golf. courses (net of revenues)
• Memorial Day and other special event costs
• Homeless services
• July 4 Visitor Center funding, Holiday Lights, Festival of the Arts, Jewish Museum,
MDPL, Orange Bowl, Monuments, etc.
These allowable uses have led to increased tourist activities, such as special events, Art
Basel, and various concerts.
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LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 8
The 2 percent Resort Tax Fund operating revenues are projected to be in excess of budget
by approximately $5.6 million and, as a result, certain expenditures which are based on a
percent of revenues are projected to exceed budget.
In addition to the uses listed above, the proceeds of the additional one percent (1 percent)
tax are used as follows. Fifty percent of the amount earned is committed to the payment of a
portion of the debt service on the Miami Beach Redevelopment Agency City Center/ Bonds.
The remaining fifty percent is allocated equally among North Beach, Middle Beach, and
South Beach for capital projects that enhance Miami Beach's tourist related areas and
various arts and cultural programs. The 1 percent Resort Tax Fund operating revenues are
projected to be in excess of budget by approximately $1.7 million and, as a result, the debt
service and transfers to North Beach, Middle Beach, and South Beach for capital projects
and the transfers to the arts and cultural programs are projected to exceed budget as shown
below.
In total, the projection results in a net operating surplus of approximately $5.6 million for the
1 percent and 2 percent Resort Tax revenues and expenditures, combined.
RESORT TAX FUND
Budget Actual as of Projected
Revenues FY 2010/11 6/30/11 9/30/11 Variance
2% Resort Tax $ 33,323,146 $ 27,794,824 $ 38,964,562 $ 5,641,416
1 % Resort Tax 7,156,134 7,021,147 8,851,078 . 1,694,944
Other Revenues 799,701 808,022 857,416 57,715
Total Revenue $ 41,278,981 $ 35,623,993 $ 48,673,056 $ 7,394,075
Expenditures
General Fund Contribution $ 24,465,440 $ 18,349,080 $ 24,465,440 $ -
Other Operating /Other Uses 1,100,766 799,243 1,186,896 86,130
Contributions to_VCA and GMCVB 6,734,511 - 5,765,230 7,005,299 270,788
Marketing 200,000 1,137 200,000 -
Contingency 400,730 - 100,183 (300,548)
2% Debt Service 1,221,400 - 1,221,400 -
1% Debt Service 3,578,067 3,510,574 4,425,539 847,472
Transfer to Capital and the Arts (1 %) 3,578,067 3,510,574 4,425,539 847,472
Total Expenditure $ 41,278,981 $ 31,935,838 $ 43,030,296 $ 1,751,315
Surplus /(Deficit) $ - $ 3,688,155 $ 5,642,761 $ 5,642,761
As stated above, we are recommending charging the expenditures related to Memorial Day,
spring break and other special event activities directly to the resort tax fund, which we will
bring as part of the year -end amendment. It is anticipated that this will result in over $2.5
million in related expenditures which are currently charged to the General Fund, which would
reduce this Resort Tax year -end surplus to approximately $3 million.
Further, revenues collected from the North Shore special assessment are deposited into the
2 percent Resort Tax Fund. Per a reconciliation performed by the Finance Department, the
Resort Tax Fund has collected approximately $3.6 million in special assessments from the
North Shore district between 2003 and 2011 and $4.4 million in special assessments from
the Lincoln Road district between 2003 and 2011, of which $616,315 should be transferred
to the North Shore Community Area Improvements Project and $550,671 should be
transferred to the Lincoln Road Improvements Fund to address prior year deficits in those
LTC ANALYSIS OF BUDGET TO ACTUAL REVENUES AND EXPENSES FOR THE SIX MONTHS ENDED JUNE
30, 2011, WITH OPERATING BUDGET PROJECTIONS THROUGH SEPTEMBER 30, 2011 FOR THE
GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND RESORT TAX FUND
Page 9
districts in the late 1990s. If these transfers are made, this would further reduce the Resort
Tax surplus to approximately $1.8 million.
CONCLUSION
This analysis provides the status of budget to actual operating revenues and expenses as of
the first nine months of the Fiscal Year with projections through September 30, 2011, for the
General Fund, Enterprise Funds, Internal Service Funds, and Resort Tax Fund budgets. The
Administration will continue to monitor revenues and expenses to ensure that we close the
fiscal year in a positive position with overall revenues exceeding overall expenses.
JMG /K C
FY 2010/11 General Fund Operating Summary Projection
Adopted Amended 1Q Projected 2Q Projected Actual as of Q3 Projected 3Q Proj -Amnd
FY 2010/111 FY 2010/11 FY 2010/11 FY 2010/11 June. 30, 2011 FY 2010/11 Over/ Under
REVENUES
Ad Valorem Taxes $ 100,222,022 $ 100,222,022 $ 100,222,022 $ 100,222,022 $ 93,367,397 $ 97,522,022 $ (2,700,000)
Ad Valorem Taxes -S Pte Costs 10,145,339 10,145,339 10,145,339 10,145,339 9,409,928 10,145,339 0
Ad Valorem Cap.Renewal & Replace. 1,777,254 1,777,254 1,777,254 1,777,254 1,672,876 1,777,254 0
Ad Valorem Taxes -Norm Shores 100,517 100,517 100,517 100,517 104,555 100,517 0
Other Taxes 25,417,600 25,417,600 23,368,256 23,904,329 15,186,115 24,169,751 (1,247,849)
Licenses and Permits 15,506,204 15,506,204 16,679,129 16,400,924 14,507,458 17,284,723 1,778,519
Intergovernmental 9,618,140 9,618,140 10,166,424 9,960,695 6,698,941 10,064,136 445,996
Charges for Services 4,843,895 4,843,895 4,851,439 4,767,187 3,437,021 4,863,816 19,921
Golf Courses 5,504,155 5,504,155 5,533,155 5,586,504 4,622,286 5,617,268 113,113
Fines and Forfeits 3,211,263 3,211,263 2,364,126 2,486,747 1,816,901 2,708,287 (502,976)
Interest 3,552,000 3,552,000 3,459,000 3,278,000 2,488,292 3,195,000 (357,000)
Rents and Leases 4,892,352 4 5,084,188 5,272,309 4,267,817 5,618,470 726,118
Miscellaneous 11,392,781 11,392,781 .10,815,329 10,538,071 4,886,014 10,530,187 (862,594)
Other - Resort Tax contribution 24,465,440 24,465,440 24,465,440 24,465,440 18,349,080 24,465,440 0
Other - Non Operating revenues 8,065,443 8,065,443 8,065,443 8,065,443 5,938,722 8,065,443 0
Reserve- Building Department Ops. 1,546,709 1,546,709 1,546,709 1,546,709 0 1,546,709 0
FY 09 Year -End Surplus Set Aside 3,657,000 3,657,000 3,657,000 3,657,000 0 3,657,000 0
Prior Yr Surplus from Parking Oper Fd 3,600,000 3,600,000 3,600,000 3,600,000 0 3,600,000 0
Fund Bal -Resry Future Budget Shortfall 1 0 1,950,550 0 1,950,550 1 0 1,950,550 0
TOTAL REVENUES $ 237,518,114 $ 239,468,664 $ 235,900,770 $ 237,725,040 $ 186,753,403 $ 236,881,912 $ 2,586,752
EXPENDITURES
Mayor and Commission $ 1,534,322 $ 1,534,322 $ 1,487,824 $1,515,380 $ 1,085,411 $1,533,215 ($1,107)
City Manager 2,350,894 2,350,894 2,198,611 2,163,760 1,509,041 2,162,970 (187,924)
Communications 878,482 878,482 889,716 885,955 631,942 868,246 (10,236)
City Clerk 1,500,597 1,500,597 1,460,187 1,484,044 1,020,475 1,389,702 (110,895)
Finance 4,124,205 4 4,085,703 4,080,871 2,969,430 4,089,899 (34,306)
Office of Budget & Perf Improve. 1,820,829 1,820,829 1,750,219 1,788,372 1,305,649 1,783,716 (37,113)
Human Resources /Labor Relations 1,697,128 1,697,128 1,710,945 1,713,020 1,227,578 1,672,804 (24,324)
Procurement 969,238 969,238 979,794 975,244 707,190 948,017 (21,221)
City Attorney 4,002,642 4,002,642 4,038,783 3,902,638 3,026,677 3,987,022 (15,620)
Real Estate, Housing & Comm Dev 776,768 776,768 784,458 770,943 567,110 762,663 (14,105)
Community Services 430,093. 430,093 430,093 433,039 315,495 420,937 (9,156)
Homeless Services 759,337 759,337 759,337 762,943 504,711 706,555 (52,782)
Building 9,316,891 9,316,891 9,355,014 9,764,746 6,616,214 9,600,293 283,402
Code Compliance 4,146,931 4,146,931 4,311,791 4,228,173 3,136,255 4,253,452 106,521
Planning 3,113,588 3,113,588 3,186,731 3,105,864 2,184,866 3,075,203 (38,385)
Tourism & Cultural Development 2,643,624 2,643,624 2,584,534 2,450,294 1,960,110 2,400,648 (242,976)
Parks and Recreation 21,648,891 21,648,891 21,479,374 21,245,543 14,238,276 21,131,095 (517,796)
Golf Courses 6,123,820 6,123,820 5,994,386 6,092,172 4,659,396 6,123,820 0
Public Works 6,372,884 6,372,884 6,268,714 6,331,860 4,179,948 5,961,629 (411,255)
Capital Improvement Program 4,520,748 4,520,748 4,325,000 4,131,666 2,799,491 3,801,508 (719,240)
Fire 56,115,331 56,115,331 56,013,814 55,723,445 42,212,415 55,682,196 (433,135)
Police 88,920,529 88,920,529 89,100,548 89,032,431 65,515,805 88,803,028 (117,501)
Citywide Accounts 9,578,508 9,578,508 9,914,561 10,169,873 6,666,653 9,453,621 (124,887)
Citywide Acc- Operating Contingency 1,321,902 1,321,902 0 0 0 0 (1,321,902)
Citywide Accounts - Normandy Shore 157,678 157,678 157,678 157,678 0 157,678 0
Citywide Accounts - Transfers 915,000 915,000 915,000 915,000 731,483 918,000 3,000
Reserve- Future Budget Shortfalls 0 1,950,550 0 1,950,550 0 1,950,550 0
Ca ital Renewal & Replacement 1,777,254 1,777,254 1,777,254 1,777,254 1 0 1,777,254 0
TOTAL EXPENDITURES $ 237,518,114 $ 239,468,664 $ 235,960,069 $ 237,552,756 $ 169,771,622 $ 235,415,719 $ 4,052,945
EXCESS OF REVENUES OVER/
UNDER EXPENDITURES $ 0 $ 0 $ 59,299 $ 172,284 $ 16,981,781 $ 1,466,193 $ 1,466,193
Citywide Acc -O eratin Contin enc 0 0 1,100,000 550,000 0 275,000 275,000
' EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES (NET OF
OPERATING CONTINGENCY ) $ 0 $ 0 $ 1,159,299 $ 377,716 $ 16,981,781 $ 1,191,193 $ 1,191,193