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Amendment No. 22 w/ CH2MHill doll o� 7� 9;3 AMENDMENT NO. 22 TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL - AND ENGINEERING (A/E) SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI. BEACH, FLORIDA AND CH2MHILL, INC. DATED MAY 16, 2001 FOR THE RIGHT -OF -WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD NO. ,8 BAYSHORE AND SUNSET ISLANDS. q This Amendment No. 22 to the above referenced Agreement is made and entered this . 0 day of CC 7 - 0,46& , 2011, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of -the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach,. Florida 33139 (hereinafter referred to as the City), and CH2MH'ill, Inc. a Florida Corporation, having its.-principal office at 800 Fairway Drive, Suite 350, Deerfield Beach, Florida, 33441 (hereinafter referred.to as the Consultant). : RECITALS: WHEREAS, on May 16, 2001, the Mayor and City Commission adopted Resolution No. 2001- 24387, approving.and authorizing the Mayor and City Clerk to execute an agreement with the. Consultant for professional services (the Agreement) for the Right -of -Way Infrastructure Improvements Program Neighborhood No. 8 Bayshore and. Sunset Island project (the Project), pursuant to Request for Qualifications No. 134- 99/00; and WHEREAS, the Agreement provides for the detailed planning services for various, streetscape, landscape, and utility improvements within the Bayshore -and Sunset Island neighborhoods; and WHEREAS, the planning effort for the Bayshore and Sunset Island neighborhoods has been completed and detail design activities are underway; and WHEREAS, the Agreement was executed in the not -to- exceed amount of $133,174; and WHEREAS, on December 10, 2003, the Mayor and City. Commission adopted Resolution No. 2003- 25432, approving additional design services as Amendment No. 1 to the Agreement, for planning, design, permitting, bidding / award, .and construction administrative services for the Bayshore and Sunset Island neighborhoods in the not -to- exceed amount of $1,913,302; and resulting in a revised contract fee of $2,046,476;and WHEREAS, on February 24, 2005, Amendment No.2 to the Agreement was administratively executed, to re- package. Sunset Islands. 1 and 2 from Bid Package 8D to Bid Package. 8B at no additional cost, resulting in no change to contract; and WHEREAS, on November 8, 2005, Amendment No. 3 to the Agreement was administratively executed to include the completion of a topographic survey along Pine Tree Drive, from West 28 to -West 40 Streets, along the east side of the in the not -to- exceed amount of $12,850; resulting in a revised contract fee of $2,,059,326; and WHEREAS, on February 17, 2006, Amendment No. 4 to the Agreement was administratively executed to include the evaluation, permitting and preparation of construction cost alternatives for the installation of curb /valley gutters to Sunset Islands 1 ' and 2, in the not -to- exceed amount of $2,500; resulting in a revised contract fee -of $2,061,826, and WHEREAS, on February 16, 2006, Amendment No. 5 to the Agreement was executed to include the - installation of four (4) drainage test wells to provide additional information for the preparation of a Letter of Reasonable Assurance to be submitted to the Florida Department of Environmental Protection (FDEP), as required in the permit application for the Project, in the not -to- exceed amount of $55,863 resulting in a revised contract fee of $2,117,689; and WHEREAS, on September 6, 2006, the Mayor and City Commission adopted Resolution No. 2006- 26283, approving Amendment No. 6 to the Agreement for the design of T3.2" classified water main replacements required by the .City's Public Works Department, in the not -to- exceed amount of $372,230; resulting in a revised contract fee of $2,489,919; and WHEREAS, on'September 6,'2006, the Mayor and City Commission adopted Resolution No.. 2006- 26283, approving Amendment No. 7 to the Agreement for the design of bike lanes /routes . required by the City's Public Works Department, in the not to exceed amount of $58,128; resulting in a revised contract fee_ of. $2,548,047; and WHEREAS, on September 9, 2006, Amendment No. 8 to the Agreement was administratively executed to include the design of alternative parking in the Lake Pancoast area, in the not -to- exceed amount of $24,900; resulting in a revised contract fee of $2,572,947; and WHEREAS, on September 9, 2006, Amendment ' No.. 9 to 'the Agreement was administratively executed to include the design of road edge treatment to Sunset Islands 1 and 2, in the not -to- exceed amount of $3,200; resulting in a revised contract fee of $2,576,147; and WHEREAS, on September 9, 2006, Amendment No. 10 to the Agreement was administratively executed to include the design of .resident requested modifications in the Lake Pancoast area; in the not-to-exceed amount of $8,680; resulting in a revised contract fee of $2,584,827; and WHEREAS, on August 6, 2007 Amendment No. 11 to the Agreement was administratively executed for an additional thirty seven (37) soil borings in Sunset Island No. 1 to verify underground utility services and.potential conflicts, in. the not to exceed amount of $10,400; resultingin a revised contract fee of :$2,595,227; and WHEREAS, on April 11, 2007, the Mayor and City Commission adopted Resolution No. '. 2007- 26504, approving Amendment No. 12 to the Agreement for additional services regarding verification of additional underground - utilities to avoid. conflicts in .103 boring sites along 'North Bay Road between Sunset Drive and Alton Road, in the not to exceed amount of $27,500; and 334 boring sites for Bid Package 8A - Central Bayshore, in the not to exceed amount of $94,675; `and to perform a traffic study at the intersection of West 28 Street and Prairie Avenue, in the not to exceed amount of $20;780; all resulting in a revised contract fee of $2,738,182; and WHEREAS, on December 20, 2007, Amendment No. 13 to the Agreement was administratively executed for additional services to expand the traffic study of alternative design concepts for -the 28t Street and Prairie Avenue intersection (previously authorized. under Amendment.No. 12), in the not to exceed amount of $22,1.56; resulting in a revised contract fee of $2,760,338; "and WHEREAS, on December 20 -; 2007, .Amendment. No. 14 to the Agreement. was administratively executed for additional services to implement miscellaneous :design revisions to bike lanes, traffic tables, crosswalks, the 28t Street -and Prairie Avenue intersection,, and water mains, in the.not to exceed amount of $15,403; resulting in a revised contract fee of $2,775,741; and WHEREAS, on December 7, 2007, Amendment No. 15 to the Agreement was administratively executed for additional services to prepare a re- application package for the Historic Preservation 'Board for the Lake Pancoast Bid Package, in the not to, exceed amount of $2,145; resulting in a revised contract fee of `$2,777,886; and WHEREAS, on December ,7, 2007, Amendment No. 16 to 'the Agreement was - administratively executed for additional services for design services, preparation of materials, and attendance at a meeting with residents discussing options for the intersection of 28 Street and Prairie Avenue, in the not to exceed amount of $2,947; resulting in a revised contract fee of $2,780,833; and WHEREAS, on January 6, 2009, Amendment No. 17 to the Agreement was administratively executed for additional services for design services; preparation of materials, and attendance at various Board and civic meetings discussing options on Sunset Islands No. 1. and 11, in the not to exceed amount of $15,344; resulting in a revised contract of $2,796,177 and WHEREAS, on January 6, 2009, Amendment-No. 18 to the Agreement was administratively executed for additional services for design services necessary for the preparation of a technical memorandum evaluating the use of exfiltration trenches in lieu of a stormwater pump station in Lake Pancoast, in the not to exceed amount of $15,196 resulting in a revised contract fee of $2,811,373; and WHEREAS, on October 14,.2009; the Mayor and City Commission adopted Resolution No. 2009- 27223, approving Amendment No. 19 to the Agreement which provided for additional design scope on Sunset Islands No. 3 and 4; :that included preparation of a technical memorandum which 'investigated the existing stormwater system, proposed improvements required to- meet a 5 =year, 1 day level of service, and presented them in a schematic plan; that relocated water meters in rear easements to the right -of -way; that added valley gutters, catch, basins replacement/upsizing of outfalls, tideflex valves; and stormwater quality improvements; that coordinated the undergrounding - of electric, cable, and. phone services; that coordinated new gas service; and that updated the : existing condition sheets;,in the not -to- exceed amount of $108,000;.resulting in a revised contract fee of $2,919,373; and- WHEREAS', on April 13, 2011, the Mayor and City Commission adopted Resolution number. 2011- 27644, approving Amendment No. 20, to reallocate funds from construction administration to bidding and award services for the Bayshore and Sunset Island Neighborhoods. No. 8A, 8B, 8C, and 8D packages for, additional services associated with the extended bidding and award phase, the amount of$340,069.99; increasing the bidding and award services budget for Neighborhoods No. 8A, 8B, 8C, and 8D packages from $14,806 to $159,397.84, $14,806 to $135,522.06, $14,806 to $54,555.13, and $14,806 to $49;818.96, respectively, for total bidding and award services budget of $399,293.99, and decreasing the total - construction administration budget from $371,441 to $31,371.01; and WHEREAS, on April 13, 2011, the Mayor and City Commission adopted Resolution number 2011- 27644, approving Amendment No. 21, to the Agreement which provided additional services for design,,documents and permitting services to procure the DERM Tree Removal Permits for the Bayshore Neighborhood No. 8 and Sunset Island Projects, to participate in value engineering, for ..design modifications and associated re- permitting services to incorporate the level of service review comments; for a total not -to- exceed amount of $198,717.97; resulting in a revised contract fee of $3,118,090.97; and WHEREAS, the following Amendment No. 22, approves additional Construction Administration services, for a period of twenty -six (26) months for the 'Bayshore Neignborhoods No. 8A, and 8C., Packages in the amount of $640,586, and $59,414, for reimbursables, for a grand total not-to-exceed amount of $700,000, resulting in a revised contract sum of $3,818,090.97. NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS The above recitals are true and correct and.are incorporated as a part of this Amendment No. 22.. 2. MODIFICATIONS The Agreement is amended to include Construction Administration Services described in Exhibit "A" Task Order 22, and the additional professional services fees, as described in the Consultant's Labor and Expenses breakdown, attached as Exhibit "B" to this Amendment. 3. OTHER PROVISIONS All other provisions of the Agreement remain unchanged. 4. RATIFICATION The City and Consultant ratify the terms of the Agreement, as per this Amendment No. 22. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 22, to be executed in their names by their duly authorized officials as of the date first set forth.above. ATTEST: CITY OF MIAMI BEACH AA City Clerk Mayor ; WV Robert Parches Matti Herrera Bower ATTEST: CONSULTANT: CH2MHIL1L, INC. Se retary: V President Print Name Print Name ATTACHMENTS: Exhibit A Consultant's Amendment 22 (Task Order 22) Exhibit B'— Labor and Expenses Breakdown s j ( I 3 r, s. -1 / c r J .i/ ' J Y,:; s APPRt�VEi AS "CCU FORM & LANGUAGE FOR, UTION lo Date Exhibit A Amendment 22 Ta=sk Order Services During Construction for of Miami Beach Neighborhood No. 8, Design Packages A/C and B. This Task Order when executed, shall be incorporated in, and shall become an integral part of the STANDARD AGREEMENT FOR PROFESSIONAL SERVICES, dated May 16, .2001. PROJECT' DESCRIPTION The City of Miami Beach is implementing a drainage and neighborhood improvements program in the vicinity of the Bayshore Golf Course. Specifically, the Lower North Bay area identified as Neighborhood No. 8.(Bayshore /Sunset Island community). Construction associated with Neighborhood No. 8 includes infrastructure improvements including the stormwater drainage system and associated utility and roadway improvements. This work will, help reduce stormwater discharge into Biscayne Bay and provide flood relief in the North Bay area. For the ease of construction management Neighborhood No. 8 was divided into four packages by the City. These include: Package A - Central Bayshore Package B - Lower North Bay Road Package C - Lake Pancoast Package D - Sunset Islands This Task Order addresses Services During Construction for only Packages .A/ C and B. Services During Construction for Package D will be addressed in the future .once the design process is completed. Packages A and, C have been bid together as a single construction contract. Resident Project Representative (RPR) or daily project construction inspection services will be provided by. the City or by another consultant working in conjunction with the CH2M HILL project team and the CH2M HILL provided construction. manager will provide day - to-day supervision to the RPRs. This scope of services is based on the CITY providing the services of Atkins Engineering to. provide construction management and construction observation services to adequate to support CH2M HILL as the Engineer of Record for the project and a dedicated construction manager (CITY staff) for each construction project to direct the inspection activities, coordinate with residents and other activities and in general provide assurance that the construction activities are proceeding in accordance with the contract documents. . PROJECT STAFFING The minimum recommended staffing plan for daily observation and construction management utilizing both CONSULTANT and CITY provided staff is as follows: • _ One CONSULTANT provided project manager available half -time for the duration of construction (26 months) • One CITY provided construction manager - available full-time for the duration of. construction (26 months) • One CONSULTANT provided project assistant'- half -time "for the duration of the project (26 months) to manage contract documentation required for the CONSULTANT's project management and records. • One CITY provided- project assistant - half-time for the duration of the project (26 months). to manage contract documentation required for the CITY's project y management and records. • At least two CITY (other consultant) provided RPR's or construction inspectors - onsite five (5) days per week for the duration of construction. One for 26 months and one for 12 months. Additional inspection services may be required during peak construction periods or as required by the contractor's schedule. SCOPE OF SERVICES .' The CONSULTANT agrees to furnish to the .CITY_, as part of Task Order Amendment 22, limited services during construction for Packages A/C and B. These services are detailed -in Task 1 below which describes the scope of work, deliverables, and completion schedules. The general construction phase services provided by the CONSULTANT include the J : following basic activities: 1. Project Management for Packages A/C and B : 2. Attendance at Pre- Construction Conferences 3.. Design changes resulting from agency :directives and permit requirements 4. .Specialty construction inspection services 5. Project Engineer services during construction 6. Providing Administrative and Technical Submittal Reviews, 7. Providing Change Order Reviews for Packages A/C and B 8. Preparing Substantial Completion Documents for Project Closeout for Packages A /C and B, final project close -out and certification. - TASK 1- Services During Construction The CONSULTANT shall perform the following tasks associated with field observation activities related to the construction of the Project(s). These tasks shall be performed during project construction. CONSULTANT's level of effort is based upon a construction duration period of 24 consecutive months for package A/C plus one additional month on each end of 2 � the construction period, for start -up and for final completion, 14 consecutive months for package B plus one additional month each end of construction for start -up and for final completion. It is assumed that construction associated with Packages A; B and C will run concurrently (as two construction contracts) within the schedule of Package A. The planned schedule is shown in Attachment A. Sub -Task 1.1 - Pre- Construction Conference: CONSULTANT shall attend a pre - construction conference for each Project (Total of 2 meetings for Design Package A/C and B). The CITY will prepare and distribute meeting minutes to all attendees and other appropriate parties. The CITY shall issue the initial Notice to Proceed to both projects at a time suitable to maintain the project schedule. A final Notice to Proceed shall be issued by the CITY upon receipt of a final schedule and procurement of all applicable construction permits from the Contractor of each design package. Deliverables: Attend and participate in pre - construction conferences for each package A/C and B for a total of two meetings (one meeting per project). Schedule: - As scheduled by CITY after receipt of Construction Management Services Notice to Proceed. Sub-Task. 1.2 - Weekly Construction Meetings CONSULTANT shall attend and participate in weekly meetings with the CITY and CONTRACTOR on each Project. The purpose of these meetings shall be to review the status of construction progress, shop drawing submittals and contract document clarifications and interpretations. These meetings shall also serve as a forum for discussion.of construction issues, potential changes/ conflicts and any other applicable matters. For the purposes of estimating this scope of services, weekly meeting attendance by the CONSULTANT shall be based on the following: ■ Bid Package A /C: One Hundred -eight (108) weekly meetings ■ Bid Package 'B: Seventy (70) weekly meetings At each meeting, the CONTRACTOR shall provide and present a two -week look -ahead work schedule to allow for proper coordination of necessary work efforts. The CITY shall prepare and distribute meeting minutes to all -attendees and other appropriate parties in advance of subsequent meetings. The weekly meetings shall be attended by the CONSULTANT'S project manager or designated representative. The amounts noted for this Task in the fee schedule shall be applied on an as needed basis, subject to CITY approval. addition, the CONSULTANT shall advise the CITY in writing when any of these-totals are near 90% expended so that the CITY may make arrangements for the issuance of requisite authorizations to the CONSULTANT to fund additional fees so that services remain uninterrupted. Deliverables: Attend and participate in weekly progress meetings with Contractors. Schedule: Weekly throughout the project duration. . 3 Sub -Task 1.3 - Requests for Information /Contract Document Clarification (RFIs /CDCs); Whenever an RF.I involves the interpretation of design issues or design intent, the CONSULTANT may be requested by the CITY to prepare, responses to RFIs /CDCs. CONSULTANT shall provide a written response in a timely matter, log, process, and distribute all RFIs /CDCs. The CITY will address any requests from residents. For the purposes of estimating this scope of services, the CONSULTANT includes evaluation of RFI /CDC's at the average rate of one (1) item per month for the following totals: _ ■ Bid Package A: Twenty- four (24) change order requests Bid Package B: Fourteen (14) change order requests Bid Package C: Twelve (12) change order requests The CONSULTANT shall advise the CITY in writing when the combined total of RFIs /CDCs are near 90% expended, based on the above assumed totals, so the CITY may arrange for the issuance of requisite authorizations to the CONSULTANT to fund additional fees so that services remain uninterrupted. Deliverables: Respond to RFIs/ CDCs that involve design interpretations and return to the CITY. Schedule: Ongoing. throughout project construction duration. -Sub -Task 1.4 - Requests for Changes to Construction Cost and /or Schedule: Changes may be the result of unforeseen conditions or interferences identified by the CONTRACTOR during the routine progress of work, inadvertent omissions (betterment) issues in the contract documents, or additional'improvements requested by the CITY or CONSULTANT after the project bid date. CONSULTANT shall prepare an analysis of the change request indicting reasons for acceptance, references to applicable sections of the Contract Documents that validate or disclaim the change request, and if accepted, a statement noting that the requested cost/ schedule impacts are fair and reasonable. The CONSULTANT will receive, log and process all requests for project cost and /or schedule changes from the CONTRACTOR. The CONSULTANT will perform an initial independent review of the change request as to relative merit -prior to forwarding to the CITY. The CITY will review CONSULTANT's analysis and upon acceptance, shall execute the change request and forward it to the CONTRACTOR, for processing. For the purposes of estimating this scope of services, the CONSULTANT includes evaluation of change requests at the average rate of one (1) item per month for the following totals: ■ Bid Package A: Twenty -four (24) change order requests Bid Package B: Fourteen (14) change order requests ■ Bid Package C: Twelve (12) change order requests 4 The. CONSULTANT shall advise the CITY in writing when the change requests are near. 90 expended, based on the above assumed totals, so the CITY may arrange for the issuance of requisite authorizations to the CONSULTANT to fund additional fees so that services remain uninterrupted. ' Deliverables: Perform independent review of request for cost increase and /or time extension. ■ Prepare change request documentation CITY's use in Change Order, preparations. ■ - . Participate in change request review meetings, with CITY and CONTRACTOR to resolve and/or negotiate the equitable resolution of request; meeting coordination I nd scheduling will be the responsibility of the CITY. Scheduler Ongoing throughout project construction duration. Sub -Task 1.5 Processing of Submittals: CONSULTANT shall review shop drawing and .product submittals throughout the duration of the construction period Within 10 working days from receipt at the CONSULTANT engineering office, the .CONSULTANT shall review and return submittals to CITY's office. CITY will receive from the CONTRACTOR, log and distribute submittals Ito CONSULTANT for review. . For the purposes of this scope of services, the CONSULTANT assumes the following totals for submittal review: ■ Bid Package A/C: One hundred and twenty (120) shop drawing submittals ■ Bid Package B :.One hundred and twenty. (120) shop drawing submittals Any submittals that are rejected and need to be resubmitted and reviewed will be considered anew submittal and will be counted towards the total number of submittals indicated above. A percentage of re- submittals are anticipated and are included in the totals above. The CONSULTANT shall advise the CITY in writing when the submittal reviews are near 90% expended, based on the above assumed totals, so the CITY may arrange for the issuance of requisite authorizations to 'the CONSULTANT to fund additional fees so that services remain uninterrupted. Deliverables: Review shop drawings and product submittals and return them to CITY's office via E- BuilderTM. The CITY will reimburse the CONSULTANT for the E- BuilderTM license for CH2M HILL use on this project. Scheduler 'Processing of Shop Drawings is ongoing throughout project construction duration. Sub -Task 1.6 Field Observation Services:. Field observation services.by qualified RPR's or construction inspectors will be provided by the CITY's consultant. The CITY will provide adequate, full -time, qualified construction r RPR's or construction inspectors for the duration of the projects such that the overall level of effort will allow the CONSULTANT as the Engineer of Record to certify that the construction work is being performed in accordance with the contract documents. The field observers provided will work under the general guidance of the.CITY's construction manager and CH2M HILL who will determine reporting requirements. CH2M HILL will advise the CITY if and when the level of service "provided by the construction observation team fails to meet the level of effort or standard of care required to certify the project construction. The'construction work is currently planned to proceed as follows: • Package A/C (1+ 24 + 1 months) Package B.(1 +14 +1 months) -starting concurrent with Package A/C Specialty professionals will be provided by the CONSULTANT as needed for specific mechanical, electrical and geotechnical inspections in each project area. The project inspection team is comprised of , the CITY construction manager and City . provided RPR's or construction inspectors. The team will be directed by the CITY's construction manager with support and guidance from the CONSULTANT's project manager. To insure adequate verification of construction activities such that the CONSULTANT can attest to the acceptability of the work performed, the team will be responsible for: ■ Conducting. on-site observations of the work in progress to include materials and ' workmanship to assist in determining if the provisions of the Contract Documents and permit conditions are being fulfilled. Based on 'reports/ observations from the. RPR as reported through the CITY's construction manager, CONSULTANT shall report to the CITY, in writing, whenever it is believed that work is unsatisfactory, faulty or defective and /or does not conform to the intent of the Contract Documents; does not meet the specified requirements for inspections, tests; or completed work that has been damaged prior to final payment. Based on the observations, the CONSULTANT makes a recommendation to CITY, and informs the CITY, to reject items not meeting the requirements of the contract documents. ■ . Maintaining daily logs of the observed work and submit reports using the. CITY's E- BuilderTM management system. The daily log shall include records of when the CONTRACTOR is on the job -site, weather conditions, potential change orders, observed changed conditions, testing activities and results, general field observations, and specific observations as in the case of testing. The RPR will record, in writing, the outcome of these inspections. The RPR will maintain and file paper copies of the daily logs on site and shall submit the daily logs on a daily basis using the CITY's E- BuilderTM management system: = The CITY's construction manager will coordinate with the CITY's Public Information Officer where utility outages may be required pending notification by the CONTRACTOR. Confirm that the CONTRACTOR has made the required - notifications to the utility. owners and the CITY for public notifications that may be i required. Any required notifications will be the responsibility of the CITY and/or the CONTRACTOR and not the CONSULTANT. Coordinate various tests for quality control, on the project as directed by the CITYs construction manager and as required by the conditions of the contract. To this end, the RPR will issue calls for the materials testing in cooperation with the. CONTRACTOR and the needs of the work. The RPR will verify that tests, equipment and systems start -up are conducted in the presence of appropriate personnel and that the CONTRACTOR maintains adequate records thereof; and observes, records, and reports appropriate details relative to the testing procedures and start -ups. " ■ Provide a photographic record of the overall progress of construction. Photographs shall be digital snapshot type taken to define the progress of the project and shall be electronically filed by month with date and time annotated on each photo. The E builder system will be used as a means to, gather and store the various photos obtained by the RPR during construction. The RPR will upload all photos to the E- Builder system on a weekly basis. Check CONTRACTOR's material certifications and samples; verify that delivered materials match approved shop drawings. ■ Direct and supervise the sampling and testing of materials to be performed by " independent testing laboratories under subcontract to the CITY.. This task includes the receipt, review of invoices from the independent testing laboratories for payment by the CITY. ■ Review with the CONTRACTOR the monthly pay application to confirm the status of completed and uncompleted work and stored materials. The schedule of values used by the CONTRACTOR and monthly pay requests will be approved by "the CITY's construction manager. The CONSULTANT shall advise the CITY of quantities being approved for subsequent concurrence for payment purposes. ■ Monitor on a monthly basis, in conjunction with CONTRACTOR's pay application review, that record drawing mark -ups are being properly maintained by the CONTRACTOR. ■ Coordinate with CONSULTANT 's project manager and staff as needed to resolve /address CONTRACTOR's Requests for Information, Contract Document Clarifications, Field Orders, and other related correspondence. Maintaining daily observation reports and providing direction for other record keeping required for the project. ■ Participating in weekly progress meetings with CITY and CONTRACTOR at the project site. ■ Participating in meetings to address CONTRACTOR change requests, as needed. ■ Verifying that the work has progressed to the substantial completion point in accordance the Contract Documents. Performing a substantial completion inspection with the CONTRACTOR and CITY and preparing a punch list that describes items remaining to be completed; the punch list will be attached "to the" certificate of substantial completion. CONSULTANT shall provide specialty site visits by various design disciplines (civil, mechanical, geological, landscaping, etc.). as requested by the CITY. For the purposes. of this scope of services, the CONSULTANT shall assume the following specialty visits will be requested by the CITY: . Specialty .Visits Bid Package A Twenty -nine (20) specialty site visits. These visits are associated with the following work: ■ Twenty (20) site visits associated with drainage well testing. Five (5) site visits associated with stormwater pump station testing. ■ Four (4) site visits associated with other engineering disciplines, as`needed. Specialty Visits Bid Package B Eight (10) specialty site. visits. These visits are associated with the following work: Four (4) site visits associated with drainage well testing. ■ Two (2) site visits associated with stormwater pump station testing. Four (4) site visits associated with other engineering disciplines, as needed. P Specialty Visits Bid Package C r Seven (7) specialty site visits. These visits are associated with the following work: ■ : Two (2) site visits associated with drainage well testing. ■ One (1) site visits associated with stormwater pump station testing. ■ Four (4) site visits associated with other engineering disciplines, as needed. , Due to the nature of projects involving injection wells and the'close coordination with FDEP that will be required to satisfy the permits for these wells, the hours noted above are a minimum level of effort that will be required. If additional hydrogeological engineering is required as a result of the permits that have not been issued or by different geological conditions that are encountered, the CONSULTANT shall advise the CITY in writing when the anticipated labor has been expended, based on the above assumed totals, so the CITY may arrange for the issuance of requisite authorizations to the CONSULTANT to fund additional fees so that services remain uninterrupted. Deliverables: Inspection field and test reports Photographic records as appropriate .' Schedule: Ongoing throughout duration of project construction. Sub -Task 1.7 - Project Closeout: Upon receiving notice from the Contractor advising the CITY's construction manager that the Projects are substantially complete, CONSULTANT, in conjunction with the CITY's . s construction manager and other appropriate project or CITY staff, shall conduct an overview of the Projects. The overview shall include review and resolution of "punch lists" of items needing completion or correction prior to consideration of final acceptance of each project. The CITY construction management team shall develop and maintain the -punch lists with assistance from CONSULTANT. The lists shall be forwarded to the Contractors for each project. For the purposes of this provision, substantial completion shall be deemed to be the stage in construction of the Projects where the Projects can be utilized for the purposes for which it was intended, and where minor items not be fully completed, but all items that affect the operational integrity and function of the Projects are capable of continuous use. Upon notification from the Contractor and the CITY construction management team that all remaining "punch list" items have been resolved, the CONSULTANT, in conjunction with appropriate CITY staff, shall perform a final review of each of the finished Projects. Based on successful completion of all outstanding work items by the Contractor, CONSULTANT shall assist in closing out the construction contracts for package A/C and B. CITY shall prepare certified record drawings from CONTRACTOR's as -built plan mark ups and drawings submitted during the construction period. CONSULTANT will review prepared record drawings and submit comments for the CITY to finalize record drawings for each project area. CONSULTANT will provide one digital copy of each of the record drawing sets, prepare permit certification applications and cover letters for FDEP, DERM, SFWMD and Miami -Dade County HD for a total of three permits for packages A, B and C.. Any additional work required to close out the permits (including response to questions) from the respective agencies listed above is not included. The CONSULTANT shall assist the CITY with the coordination of CITY requested warranty work. The CITY and CONSULTANT may meet to determine whether there are any warranty type issues that the CONTRACTORs have failed to correct. This assistance, may be provided during the construction of the project and may extend beyond the CONSULTANT's determination that the project has reached Substantial Completion, but shall not extend for more than sixty (60) calendar days beyond the Contractor's Substantial Completion date. The purpose for. this task is to assist the CITY to determine whether there may exist conditions that require repair or work under warranty provisions and is intended to be technical support by the CONSULTANT to, assist the CITY. Deliverables: Receive CONTRACTOR notification(s) that the projects have reached Substantial Completion and determine whether the project, in the judgment of the CONSULTANT,. qualifies under. the requirements of the specifications and standard of care to be considered Substantially Complete. Coordinate and attend one field meeting (Walk- Through) to review Substantial Completion for each project. ■ Receive CONTRACTOWs notification that punch list items are completed and CONSULTANT shall schedule a final field visit to review and substantiate project completion for each project. ■ : Provide recommendation to the CITY that the projects have reached Final Completion based on CONSULTANT's judgment and review of completed punch . 9 lists for each project. It is assumed that each project will be finalized during the one month close -out period following the- issuance of substantial completion. ■. Assist the CITY with technical decisions and recommendations on warranty work completion for each project. Prepare review comments for CITY prepared record drawings for certification and project closeout of each project. Submit final record drawings, agency (FDEP, DERM, SFWMD and Miami -Dade County HD) applications, and cover letters to request release of the project for operational purposes for each project. ■ Prepare final project change orders for projects. y ■ Review O &M manuals for projects A, Band C. Schedule; Project closeout will be completed within 60 calendar days following CITY's issuance of certificate of substantial completion. GENERAL ASSUMPTIONS 1. Reproduction', Services- CONSULTANT shall be paid for the cost plus applicable markup for reproduction of reports, contract documents and miscellaneous items, as indicated in the scope of work or as requested by CITY. 2'. Travel and Subsistence - CONSULTANT shall be reimbursed for actual costs with applicable markup for employee travel associated with this Task Order. 3. Construction Contract completion time including close -out. is estimated at 760 consecutive calendar days for Package A; 455 consecutive days for Package B and 395-consecutive days for Package C. Packages A, B and C will be constructed concurrently from CITY's notice to proceed with A and C combined - into a single contract. 4. CONSULTANT is not responsible for obtaining or paying for permits from Federal, State or local regulatory, agencies that are required for the prosecution of this project. Consultant shall not be responsible for Regulatory Agency delays or any.delays caused for reasons beyond the direct control of the Consultant The CITY will provide project construction management and RPR or construction inspection services to manage construction activities and provide assurance that the work is being performed in accordance with the contract documents. The CITY's internal QA /QC program will provide guidance to the RPR's to promote consistency in the services provided. 5. The CONSULTANT will advise the CITY if construction management activities do not meet the standards of care necessary for the CONSULTANT to certify completion of the project work or if the level of effort required to develop the information necessary to certify project construction exceed the time and materials costs estimated by this amendment. The CITY will be responsible for correcting the identified deficiencies (within 7 days of written notice from the CONSULTANT) or will delegate certification and Engineer. of Record responsibility to others. 10 6. At no additional cost to the CONSULTANT, the CITY shall provide meeting space and office facilities with internet access for the CONSULTANT "s staff at each project, with the expected location to be in the CIP' offices. Note: there are no construction trailers being provided under any of the contract documents. 7. Project expense budget includes travel costs. PROJECT BUDGET The total fee proposed for this scope of work shall be a time and materials basis, not -to- exceed amount for the 26 month base project period. This fee is based on time basis compensation and reimbursable expenses, as shown in Attachment B, the detailed fee breakdown. Invoicing will be monthly and based on allowable contract hourly,rates and subsequent amendments. and adjustments by the. CITY and as agreed between the CITY and CONSULTANT. With the approval by the CITY, .CONSULTANT may utilize unused budgets within subtasks as long as overall fee limit is not exceeded. Should accumulated incurred costs reach the NTE amount, CH2M HILL shall notify the City the level of effort required to complete the scope of services, and request that a contract amendment be executed for the additional funds and extension of period of performance, if so required. CH2M HILL shall resume our efforts upon such time that the contract amendment is fully executed Should the CONTRACTOR fail to meet _the.construction schedule identified within this scope (Attachment A), the CITY shall amend the CONSULTANT's contract fee for services beyond the identified construction schedule within this scope. TIME OF COMPLETION The Services During Construction associated with Package A, Band C as itemized above will commence upon receipt of Notice to Proceed issued by the City. On site construction activities are scheduled to commence in August 2011 with estimated completion in December 2013. Execution of this Task Order constitutes CITY's Notice to Proceed with the scope of work described herein, and in accordance with the Standard Agreement for Professional Services dated May 16, 2001. t Exhibit B Attachment; 3 Swveces Durinfg Construction Wffip: City 0 ail 'arrM Beach Neighborh c 8, 3esgn Packages "A", Labor:and 'EXpenses. f pra #?8ckA Y A" .CAL abor. Fee S .239,544,$8 5p�aky Fuld Labor : � 53,ti11.57 Expenses 3 41;739. 14 Totai 336;a5a,S5. 'S :3�3S,Es8.53 Bayshorc Package '�' cA Latwr F" $ 147,648 95 Specwtwld Labor $ 33 245.D7 �cpenaas 3' 20;980.00.'' Total.: 2{3.1,$74.02" AAl 201,874.112 8ayshcre Package "'C" CA Lakior F®e $ 116,698 S�cla9ty' �wld Labor S 22,4#19;1; - fxpe 7,13OX0 Total S 1.81.270:2;3. 3. 161,276.23 Ba�tsho "b "Tamp Fee $ 71!11,000 , .Fee calc Amend �Ckc-7_5 9/2 ©12011 J 1� }� 5,.` }} fS� ro } �� ! g ! i NE I }'ups O who emi }:. } " W 40 g av F y.i ni w ws, x• - Al. f 3 t J. OWN MAIN C [ 5 I tt rte. f [{{ ��a 7 { st MI, 7 ter INV ( ON L Nil m o l e 7x) F I •- t �1. i_ , 7 £ 3 _ tx k LL IV hip P al a mill WA � ;t�.��� � 4� p i} —�-ea C � �O # q_ �£ f2 k . ". % �•7 J' # c 5? _ w iP A TV 1 W g a w 9 `w r Ey f¢ ��www £yam ;a5$,aS s j j QZ+FNg Ew a t01'} ��� f a U 1w ir r7 s 1 Bf:eY c'LJ #ti ` py� s(s?kraQ V s. 4�`' # { �t�C a 2 f Q 7 4- mss £' ° „ ;,,y `4's iLYj� fq £— •sy U §JIZt� f f. T:. [tt i ,,: ; w L 41 L3?:tC;xux'!` sr 'D u / t" _ 8eyshore Package "A ". 2010; 20lf 2012 W fiats 3u!%atai that: Ri�t� 3,tawi = lirsil -" Rntu 9ubtctel Totm1' Task 1 , 41 2 Pro -1Cld and Project Ntoetiei� X4titeege_, 4782 $ .. 0 �0 3 2819 iG agOQ �, � 5 r S 2;54fl OQ' �i?Q ;5 0 � �S 430 QO S '6 88A 10; '§. :Fed Est {9upPe1`s'Packo�lrg ?' S ; at} 00 ;S S , `w dAisc�ItsrotWo+ _ 401 S i 00 -S 400 00 ^ 4trt3 S: 1 00' S p00 QO' 251 $ i GO S. 2b4 40= S 1 �Reyiv Pdarn $+ Specs (setk 2 S i 3$6. : 700 2 550 0Q- S 700 00 2 '$ ^50 00 $ : 70D QO' S 2 10000 S 3,718 #O . , • S' :9,339 W � S ;'Mo celleneaus 200 :S f 0Q S 20Q OQ 240 S 1 3?0 S 200 OQ; #QO S, 1 Gd „S? 100 QO. S 500 OOt flD s $ Sao 00; Task i 4' Change t�rders "F Ek (L*aer )z .f 2 S` f 0 G0 $ 124 00`:' i2: $; i0 Qt)> 5 12fl 00' 8 $ 400 , f 64 Co S 300 ci; yrtlscal lsieous 400 a f 00 8 400'03 : 40Q $c f 00.; S 40(2 0Q' 250: '$ 7 tl0 S 250 Ct1 S 1,,{f&O 110: Task ,T'S SZtbmitt ®!k Mileage S 455 S $ 055 5 S 0;55 5 Fed Esc {Shippsrs`Fackegtng j 30 S 50 00 - 4" * ' 1 5t#!I 00" 20 50 00:5 f,600 ! 5 S ' 66 1 66 S ` 254 66:' 1 2 750 a AAirc _?fl0 $ i t]0 "S ?t]tf 00; 700 $; f LiOi ?fX7t, iisb ^5 100 3 tW $ 5otf,00": Repro Peas 3i Spew (set} 4 5 350 DO I 1 4C0 -00, 3 S 350 40 5 1;50 31? 2 `S s50 :GQ 5< 704 40 S 3,!50 OD b 3llitf 00 Tas{t 9; 6.', frrsQactlotis; travel i0 '3 5CQ 00 S 5 00: 15 5 500 i7Q' S 7:5(30OQ; + 5 X00 7 as 00 S 20 nnn 00 Cf3 S ; Fed EstIShippet'iOackag n94 1,250 OQ rMiscetlaneous 'SQ0 5 100 S 500 00:, 510: SP 1;00' S SCO300- 250';;5 1.:00 .$. 250;Q0 S b: S,UQtfi00;' S 22,500 00! Tank 0 T Ptojae# Clasooyt , l4llleegre. S -i0 55 is y St O Ss -Y $ 4000 ''V 0.55 S" 550 l`6' .S sa0 00° i ad Est, {ShippBtsF $ 5<` 00 ,$ ' S0 00 ` 2 <S 50 Q0 5 iQ0 QCT'' S; 400 O(i; iilflsC @ijenao "us S t C0 :3 ; -, S 1.570;'' $ � '8t70 ;S . i 00 S:< 5t?p "t?Q, 5: wStlA'00 • � • � � ,.. _ �� ,$, ;#,150,00" S ,f 60 00 • 3ulstotal for CBII`= • Cotssiruciione a tagmna tt _ S :13 5391A b -:. S . >'# (50:00 : &. 41;739:1,0 To #aI:CA�i = Construction: - ;IlAsnagrsscnt Psokaga' "A'•: "A9Eiea0e.8 Expt►reea fi .. `41,739 40 s feecalc Arttend 22 °SOC; 5 N E nt a, i U kin,€ a R' p 9 1132 tDy i YW ?, .m� S s m ;= - - O 'p in F soc're , kv us ,- �( €. 5 ' m � � n Will T t jr mfg «' h Yb4 6 ry tN.. t r' fMNr• WON �'' `i` � v . � o z . '.�� •a� - `a'F r 'rest$ � �� t - �>r�U Z 1 �'.;* # °'t�' ` 3 r• kit �€``. _ 4�Y € O MAN V I w o hot F F ci,e fit► (gam a,,. � ,i � � x 3 0 �Ca( ,a TI a ua p� frt Yom€ per. r w r- fit �s 1 mm MO ND g2 { j t # �U � ri" - � 4 !;s O I +a�at•a. � t�,1s � 3 �,�,,� _ `gym � t re ym WE frd s i n t z O pt , muses e y{y � U s "��t - q p cx, r1 Z, R s w 4p u71C) a C7 O U 4 i s " I EEEEE u. , to i- 43, tl` Z� F z e evshoro Petickaga B 20i fl' 3tA11, 20i : tJttit FiS+a_ �utxoi slrnt' R ate . :; Subtota,i, Utft i�t+a S�tat�i Total: � :Task 1 i;$. # �' Pro -bdd and Praja�t dAealrigs , . .. .., . 9vh4eago 3C(30 S 055 3_ t 350.OD 300q Si' 055: %. S t;6�Q {3C'i $ 055 S: 5 33tk! qD. £,FsdEx {5Mippdr's:PeCka9'•?A9`t $ 5040 $- S nMtscettanea �s X40 S 100 $ 400 0Q 250 $ t 00 - 250` 5 t 00 $ 8 ti50 q0` ;Fepro Puns B,Specs {s } Z 3 00 S - ,00 of z =S 3s0 txa" s 700 0e 95a oo s' S t,soo 00 2,250:00 S;35q fl4i Task ! 14 RFIS „Aliscellaneous 200 S t.00 " 200M 100 $" t 00: S S00 OQ ;$ 1,.00 ,S S g30q fl0' 8` 200x0 3 "300:00 Teak ! 4. CtsanOe Orders. Fed Ex {Letter j i 2 S S 0 0U S_ j 1 0� 6 S ! 000; S 5G OD $ 40; G0 S'. S 180 00;. S:i1At3CBt81780:dS ,? ' # 00 ;$ .. $ .254 OQ'' co Eed F.ic {Sh�pcees`Peckesirtgji 30 S `50 00 tS, t 50t? fl0:. s0 5 50 00; S t4 00;i CO Rliscz, ;200 S t G0 "`�o" X00 t 04, $: 20tA00 S I,co 5: + S 40D:0i1' gRepno Plans.Specs,(sey'; 2 S 350 RO S, 7170 0:? " 2 S '`350 Q0 S 70(i q0 <S 350:00 ' 2 110 S .300.00; 3ask t g.lnypto, Tia+roi 6 i 5CA 40 'S 2 500, C ; 70 ..5 i S h.t3b0 00 S tad { S' S Z,5(ft3 011; t ed Ex {SFnDCer PeckFrgtng), 5 $ `_50 00 '$.; .250.6, SO Ss 50 .; s 500 00; S 50.04 co : S' S;' & 750 flt1 Mlscal lenec s ;300 S S E)D 3 ►_013< 5tlq $ 1 00:; $. 500 06 5., 1. S 800 0 ,Task i 7M Projac! Closoout . futile8ge -„ � � 0 5a S '000 $ 055 S 550 00, 3 055 S; S '55000. Fed EK {Snippet s_Pecka�tng} S ' S0 OD ;$ 2 ,$ 50 S f00 Q0 3 50 GO S 5 #Ofl 00': 1Uldsceiisn@aus $ 100 :tS'; 500 " , t `OQ' 5 5m,00 5. 'f..txl S' S ;SOS) t1U< 5ubtotei for CAA; Construction Men�gerrretit: ;S 8;9330 q0 5 ` ;f150 OQ! 9 •- S� 20 980:a0' Menagemsnt : packsgcs "S" ` tYilfeage;' EacP®n "ses Fie c'aic_d�men d,�2 - .S t"}. G . 7- 5- t i C14 I i ,t[ gave NOW �lua z' ,. a ,.1 .t'' .� 9m 0 #' - ' pig 1 two �sV Q � ��a - (� c•i� t�T' r') r lh.�S'i y�'.t'V ��d� '*i �" � - w � NV a O CA ti n , l ---' — t s� WA lots f xh f t° lot mp A Im p Est Nu two Q N Ali t w ry t lo ° m:_.. `1SJ ,�iJNn ffi c7 !c7 Rst tr - - w.: 61 f a t yj Z r ( I y 0 Ulf' fi z f - � e •� S'V �Q O�� (V • 1 b Y ++ 1 .. I .. 4z iyy,yk� •�� - Lu j[}. slow Q Ica � Lu own �, t[ r t 10 m i Lil O:; uj C3?d� CPI £K R r „–, -• �£' l r 4 t3aysthora Rackage "C'` , -. �# tlr►tc: .;Rate �ubt_otal 4:Irn't Rat@ scitaotral:'� uni: t�et±a�' A;Subtoiai Taiea`• '.Task 9 #.& t.2= Pre- b�d"a��xf 1?rcjsci AAeett�nys; -Fed Ex (Shipper's Fscke9�.►?4] 5 ' 5b Cm INtsce=tBrreaua ; s' i tat) $: �' S t U(} S 400 ' t00 , 5 400 CJQ`. ,5 400 00` ttapra t,iartis &Spew (set} 3 23a CO a 9'00, 3 Z ' S 764 04' 1i" 7th Oti :.. ... ,�; . ;Task .t:3 RFt's- �A9lteage S, 0 5S �; _ $ +0'55;: `5• _ 590 $ a:55 S' 27'5 4(?_ 5 , 27S.Ot% 1tAlsoeitaneo t: 5,.; t, 00 .; $ ",t a0:: 5 200 2aD Ott; S ; "2fl0 00 Task 14 C#�entis Orders Fed Ex attar $' t0 00 `5s =? S tO t30; S °` 12 5 10 (?6 S? t2U t?0 S 120.0 f Task #;$ Sutxmtlet Fee Ex (Sh,ppers Fack 9�' 3) s 56 Qa s s 50 so:o6 s "o-0 s ,s66 00; 1.d)0 300 Task 18 inspections;: Trawls•: .$.. ;6Cs0 00 ;::5` - S: '500 X10;. ;S - 15 $ b46.a0 $. 7 500 S • 3 30r3 Oti Fed Ex:(Shipper"s PaGssgtn) $ : So= : 5' 50.00 ,g' '50,00 5^ 250 �+ S: 2SOA0` t4t�scoteneaus' S, t 00 S` $ 1 a0; - 500 %$ t "40 5:° 5Ct000 5 500.00' { &' 8,250 tJfl Tcsek 1:7 PpoJocl CloQeouk = • !U!tla3am ®_ 3 C 55 Fed Ex,(�hippets Fackegingji. 5' 50 00 +$ SO Ot} S : '2 ,$ 50.00 tab 04 S; !00 40 ' s�l3scari'aneousi � ,g: t.00 ;?S S t:�a 'S . 50x;5 - 1 S 3cr0 i7c S:• 508 DOS '. Suhlotal �f1C CM; Coris21 vii' ansgerront Natal CflA t;anstruatton _ it#ans gerrtanti Psckage "!C "° wi0[les & Expa »sc s s 17 ;IX.0p Fee cic Arid. -22 SQC_7_�<°