2011-27769 Reso RESOLUTION I
RESOLUTION NO 2011 -27769
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED
MEMORANDUM OF AGREEMENT (MOA) WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF AND
LANDSCAPE MAINTENANCE SERVICES ON 1 -395 (MACARTHUR
CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND, TO THE
WEST SIDE OF EAST CHANNEL BRIDGE, AT AN ANNUAL COST OF
$40,000, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT
COMMENCING ON NOVEMBER 1, 2011, AND CONCLUDING ON
OCTOBER 31, 2012, WITH AN OPTION TO RENEW FOR TWO (2)
ADDITIONAL YEARS.
WHEREAS, on July 13, 1994, the Mayor and City Commission adopted Resolution
No. 94- 21209, approving a Memorandum of Agreement with the Florida Department of
Transportation (FDOT) to provide for maintenance of landscaping along the MacArthur
Causeway; specifically, from the east end of Watson Island, to the westernmost edge of
Alton Road; and
WHEREAS, this Agreement has since been renewed annually; and
WHEREAS, the current Agreement expires on October 31, 2011; and
WHEREAS, FDOT wishes to enter into a new Memorandum of Agreement (MOA),
for a one year period, commencing on November 1, 2011, and concluding on October 31,
2012: and
WHEREAS, the new MOA may be renewed for two (2) additional years, if mutually
agreed upon in writing by FDOT and the City; and
WHEREAS, under the terms of the MOA, the City will receive the sum of $40,000 a
year, payable in the amount of $10,000 quarterly; and
WHEREAS, the MacArthur Causeway is maintained by a City managed
contractor; the annual compensation from FDOT pays for the total cost of the agreement
with the private contractor and plant material replacement, as well as the time required for
supervision of this area; and
WHEREAS, the Parks and Recreation Department employs a contract manager
who is responsible to monitor the work of the contractor on a regular basis to ensure
specifications are complied with, and the landscape materials are properly maintained.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute the
attached Memorandum of Agreement (MOA) with the Florida Department of Transportation
(FDOT), for the turf and landscape maintenance services on 1 -395 (MacArthur Causeway),
from the east side of Watson Island, to the western edge of Alton Road, at an annual cost
of $40,000, to be paid to the City by FDOT; said Agreement commencing on November 1,
2011, and concluding on October 31, 2012, with an option to renew for two (2) years.
PASSED and ADOPTED this 19th day of October, 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
Resolutions authorizing The Mayor And City Clerk to execute the attached Memorandums Of Agreement (MOA), with
the Florida Department Of Transportation (FDOT) for the turf and landscape maintenance services on 1 -395 (MacArthur
Causeway) and the Julia Tuttle Causeway at the combined annual amount of $300,000, to be paid to the City Of Miami
Beach by the FDOT; said Agreements commencing on November 1, and November 10, 2011 respectively, and
concluding in one (1) year, with an option to renew for two additional years, on a year -to -year basis.
Key Intended Outcome Supported:
To improve and maintain the cleanliness of Miami Beach rights of way
Supporting Data (Surveys, Environmental Scan, etc.): Miami Beach Customer survey indicates 83% of
residents and 81 % of businesses rated the overall quality of the landscape maintenance in rights of way and public
areas as excellent or good.
Issue:
Shall the Mayor and Commission approve the Resolutions?
Item Summary/Recommendation:
In July of 1994, the City Commission approved the initial Memorandums of Agreement (MOA) with the Florida
Department of Transportation (FDOT) to provide for the City to be paid to assume the maintenance of landscaping along
the MacArthur Julia Tuttle Causeways. These Memorandums of Agreement have been renewed annually since that
time. The current agreement for the MacArthur Causeway expires on October 31, 2011, and the current agreement for
the Julia Tuttle Causeway expires on November 09, 2011. The FDOT wants to enter into new Memorandums of
Agreement (MOA) for a one year period, commencing on November 1, 2011, and November 10, 2011 respectively, with
an option for renewal for two additional years, on a year to year basis. Under the terms of these Agreements, the City of
Miami Beach will receive the combined sum of $300,000 a year payable in the amount of $75,000 quarterly, for a total of
$900,000 during the time period for these Memorandums of Agreement.
For the past several years, the City has utilized the services of a private landscape maintenance company to provide
the required work included in these Agreements. The Julia Tuttle and MacArthur Causeways are maintained by the
same city- managed contractor, and the annual compensation from FDOT pays for the total cost of the landscape
maintenance agreement, plant material replacement as well as the City's staff time required for supervision of these
areas.
It is recommended that the Mayor and Commissioners approve the resolutions.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $300,000 Annual Greenspace Revenue account
revenues # 011 -8000- 369404 to receive the
funds quarterly.
2
()BPI Total $300,000
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Kevin Smith, Director of Parks & Recreation
Sign -Offs:
Department Director As- 'stant City Manager City Manager
KS % ► • JMG
AGENDA ITEM 7
M IAM B EACH D
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CA MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 19, 2011
SUBJECT: A) A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE ATTACHED MEMORANDUM OF
AGREEMENT (MOA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE TURF AND LANDSCAPE
MAINTENANCE SERVICES ON 1 -395 (MACARTHUR CAUSEWAY), FROM
THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE OF EAST
CHANNEL BRIDGE, AT AN ANNUAL COST OF $40,000 TO BE PAID TO
THE CITY BY FDOT; SAID AGREEMENT COMMENCING ON NOVEMBER
1, 2011, AND CONCLUDING ON OCTOBER 31, 2012, WITH AN OPTION
TO RENEW FOR TWO ADDITIONAL YEARS, ON A YEAR -TO -YEAR
BASIS.
B) A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE ATTACHED MEMORANDUM OF
AGREEMENT (MOA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR THE TURF AND LANDSCAPE
MAINTENANCE SERVICES ON 1 -195 (JULIA TUTTLE CAUSEWAY), FROM
THE EAST OF THE INTRACOASTAL BRIDGE TO ALTON ROAD, AT AN
ANNUAL COST OF $260,000 TO BE PAID TO THE CITY BY FDOT; SAID
AGREEMENT COMMENCING ON NOVEMBER 10, 2011, AND
CONCLUDING ON NOVEMBER 9, 2012, WITH AN OPTION TO RENEW
FOR TWO ADDITIONAL YEARS, ON A YEAR -TO -YEAR BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the resolutions.
KEY INTENDED OUTCOME SUPPORTED
To Improve and maintain the cleanliness of Miami Beach rights of way.
BACKGROUND
In July of 1994, the City Commission approved the initial Memorandums of Agreement (MOA) with
the Florida Department of Transportation (FDOT) to provide for FDOT to pay the City to assume
the maintenance of landscaping along the Mac Arthur Causeway, specifically from the east end of
Watson Island to the western edge of Alton Road, and the Julia Tuttle Causeway, specifically from
the east end of the westernmost bridge to Alton Road. Both of these Memorandums of Agreement
have been renewed annually since that time.
The current agreement for the Mac Arthur Causeway expires on October 31, 2011. The FDOT has
Approving the Mac Arthur & Julia Tuttle MOA's with FDOT
October 19, 2011
Page 2 of 2
expressed a desire to enter into a new Memorandum of Agreement (MOA) for a one year period,
commencing on November 1, 2011, and concluding on October 31, 2012, with an option for
renewal for two additional years, on a year to year basis.
Additionally, the current agreement for the Julia Tuttle Causeway expires on November 09, 2011.
The FDOT has expressed a desire to enter into a new Memorandum of Agreement (MOA) for a
one year period, commencing on November 10, 2011 and concluding on November 9, 2012, with
an option for renewal for two years, on a year to year basis.
ANALYSIS
Under the terms of these Agreements, the City of Miami Beach will receive the combined sum of
$300,000 a year payable in the amount of $75,000 quarterly, for a total of $900,000 during the time
period for these Memorandums of Agreement. For the past several years, the City has utilized the
services of a private landscape maintenance company to provide the required work within the
scope of services included in these Agreements. The Julia Tuttle and Mac Arthur Causeways are
maintained by the same city- managed contractor, and the annual compensation from FDOT pays
for the total cost of the landscape maintenance agreement, plant material replacement, as well as
the City's staff time required for supervision of these areas.
The Parks and Recreation Department employs a Contract Manager who is responsible for
monitoring the work of the landscape maintenance contractor on a regular basis to ensure
specifications are complied with and the landscape materials are properly maintained. Any
deviations from the contract are noted in writing to the contractor and followed until resolved. The
MOU's have provided the City with the ability to manage and maintain these important entrance
corridors into our city consistent with the level with which we manage and maintain other
landscaped areas of the city.
CONCLUSION
To ensure the Mac Arthur and Julia Tuttle Causeways' landscaping continues to be maintained at
the high standards set by the City of Miami Beach, and to receive the annual funding of $300,000
from the Florida Department of Transportation that is necessary to support these maintenance
standards, the Administration recommends the approval of the attached resolutions, the Mac
Arthur Causeway 2011/2012 Memorandum of Agreement and the Julia Tuttle Causeway
2011/2012 Memorandum of Agreement as attached.
JMG /HMF /KS /JO
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