2011-27766 Reso RESOLUTION N
O 2011 -27766
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
RELATIVE TO THE RANKING OF PROPOSERS, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 18 -10/11 TO PROVIDE ELECTRIC VEHICLE CHARGING
STATIONS FOR THE CITY'S PARKING FACILITIES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP - RANKED FIRM
OF CAR CHARGING GROUP, INC., AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP - RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND - RANKED
FIRM OF IBI GROUP, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION
WHEREAS, the City of Miami Beach Parking Department ( "Parking ") is dedicated to
providing environmentally friendly service programs, including hybrid vehicle parking incentives,
bicycle sharing, and car sharing, and it intends to provide electric vehicle charging stations at
municipal parking facilities; and
WHEREAS, on July 14, 2010, the City Commission approved the issuance of an RFP for
the subject charging stations; and
WHEREAS, on August 9, 2010, RFP No. 47 -09/10 was issued which resulted in three (3)
proposals being received; and
WHEREAS, upon the Administration exercising its due diligence, all three (3) proposals
were deemed non - responsive due to not meeting the minimum requirement of providing self - service
electric vehicle charging station services for no fewer than three (3) consecutive year; and
WHEREAS, on March 9, 2011, the City Commission approved the re- issuance of an RFP
for Electric Vehicle Charging Stations for the City's Parking Facilities, with the same scope of
services and evaluation criteria that were previously approved by the Commission, however it would
eliminate the minimum requirement of providing self - service electric vehicle charging station
services for no fewer than three (3) consecutive years; and
WHEREAS, on April 5, 2011, RFP No 18 -10/11 was issued, and the Procurement Division
e- mailed the RFP to over 20 firms, resulting in the receipt of proposals from Car Charging Group,
Inc.; ECOtality North America; IBI Group,lnc.; and Gexpro; and
WHEREAS, On June 9, 2011, the City Manager via Letter to Commission No. 143 -2011
appointed an Evaluation Committee (the "Committee "), consisting of the following individuals:
Seth Wasserman, Transportation and Parking Committee;
Lisa Botero, Environmental Resource Manager, CMB;
John Gresham, Electrical Supervisor, Property Management, CMB;
Margarita Kruyff , Resident and Leadership Academy Graduate;
Gabriole Van Bryce, Sustainability Committee; and
WHEREAS, the Committee convened on July 15, 2011, and was provided with an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government in the Sunshine Law, listened to a brief overview and participated in a question and
answer session with each of the four (4) Proposers, and discussed and evaluated the proposals
based on the evaluation criteria as outlined in the RFP; and
WHEREAS, the Committee unanimously ranked Car Charging Group, Inc. as the top -
ranked firm, and further ranked IBI Group, Inc. as the second - ranked firm; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby accept the recommendation of the City Manager pertaining to the ranking of proposals
pursuant to Request for Proposals (RFP) No. 18- 10/11, to Provide Electric Vehicle Charging
Stations for the City's Parking Facilities; authorize the Administration to enter into negotiations with
the top- ranked firm of Car Charging Group, Inc.; and should the Administration not be able to
negotiate with the top- ranked firm, authorize the Administration to negotiate with the second - ranked
firm, IBI Group, Inc.; further authorizing the Mayor and City Clerk to execute an agreement upon
conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this // day of OC /UZiPr , 2011.
ATTEST:
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T:\AGENDA\2011 \9- 14 -11 \EV Charging Statio . io . � 4' APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The City Manager's Recommendation Pertaining To The Ranking Of Firms
For The Pilot Program For Electric Vehicle Charging Stations, Authorizing The Administration To Enter
Into Negotiations, And Authorizing The Mayor And City Clerk To Execute An Agreement For A Pilot
Program.
Key Intended Outcome Supported:
Enhance the environmental sustainability of the community; Enhance mobility throughout the City
Supporting Data (Surveys, Environmental Scan, etc.): Of the residents responding to the 2009
Community Satisfaction Survey, "Less traffic congestion" was ranked as the second highest change
that would make Miami Beach a better place to live, work, play or visit.
Issue:
Shall the City Commission Adopt the Resolution?
•
Item Summary /Recommendation:
The City's Parking Department is dedicated to providing environmentally friendly service programs, and
it intends to provide electric vehicle charging stations at municipal parking facilities. The City intends
to enter into a contract for a pilot program for the installation, operation, and maintenance of self -
service electric vehicle charging stations for public use in municipal parking facilities. The successful
proposer shall be initially responsible for installing, operating, and maintaining electric vehicle charging
stations at the City garage located at 13 Street and Collins Avenue during the pilot program.
On March 9, 2011, the City Commission approved the re- issuance of an RFP for Electric Vehicle
Charging Stations for the City's Parking Facilities as a pilot program, with the same scope of services
and evaluation criteria that were previously approved by the Commission, however it would eliminate
the minimum requirement of providing self - service electric vehicle charging station services for no
fewer than three (3) consecutive years.
RFP No 18 -10/11 was issued and sent to over 20 firms, which resulted in the receipt of proposals from
Car Charging Group, Inc.; ECOtality North America; IBI Group, Inc.; and Gexpro. An Evaluation
Committee appointed by the City Manager reviewed, listened to presentations, participated in Q &A with
the Proposers, scored and ranked the proposals. Based on the published evaluation criteria, the
Committee unanimously ranked Car Charging Group, Inc. as the top- ranked firm, and further ranked
IBI Group, Inc. and the second - ranked firm.
In performing their due diligence, Parking and Procurement met with CCGI to confirm that CCGI would
not place any advertising on the charging stations that would be installed in the City. The car charging
stations would be installed and maintained at no cost to the City, and the City would also be
reimbursed for all electricity used by the charging stations during the pilot program.
It is recommended that the Mayor and City Commission adopt the resolution for this pilot
program.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds:
1
OBPI Total
Financial Impact Summ. : No funds are being expended
City Clerk's Office Le • . tive Tracking:
Gus Lopez, Ext 6641
Sign -Offs:
Department Director Assistant City - • .. - i Manager ,�n/
SF JGG PDW � JMG 1 O - oV J V I
Cpl`
T:WGENDA\2011 \10- 19 -11 \EV Charging Stations Summary.docx
M tAmIBEAcH AGENDA ITEM C ST
DATE 10 — 1 q— l 1
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, Cit an _
DATE: October 19, 2011 Pit
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER RELATIVE TO THE RANKING OF PROPOSERS,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 18 -10/11 TO
PROVIDE A PILOT PROGRAM FOR ELECTRIC VEHICLE CHARGING
STATIONS FOR THE CITY'S PARKING FACILITIES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP - RANKED
FIRM OF CAR CHARGING GROUP, INC., AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
TOP - RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
WITH THE SECOND - RANKED FIRM OF IBI GROUP, INC.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON THE COMPLETION OF SUCCESSFUL NEGOTIATIONS
BY THE ADMINISTRATION
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
No funds are being expended.
KEY INTENDED OUTCOMES SUPPORTED
Enhance the environmental sustainability of the community; and Enhance mobility throughout
the City.
BACKGROUND
The City of Miami Beach Parking Department ( "Parking ") is dedicated to providing
environmentally friendly service programs, including hybrid vehicle parking incentives,
bicycle sharing, and car sharing, and it intends to provide a pilot program for electric vehicle
charging stations at municipal parking facilities.
In the United States, San Francisco, Sacramento, Austin, Detroit, Los Angeles, New York,
Orlando, Redmond, and Washington, D.C. have established self - service electric vehicle
charging station programs in their facilities.
The City's goals and objectives are to promote a vision to make electric vehicles a part of
daily life for Miami Beach residents and visitors. This program is to be accessible to the
maximum number of people in the most cost - efficient manner to promote electric vehicle use
and conversely decrease local motor vehicle use.
Commission Memorandum
October 19, 2011
RFP No. 18 -10/11 To Provide EV Charging Stations
Page 2 of 4
Self- service electric vehicle charging stations facilitate the use of electric vehicles (EVs) due
to the limited range of current EVs and their need to recharge periodically. The availability of
strategically placed charging stations throughout the City provides a greater convenience
and further promotes the use of EVs. Benefits to the City include improved air quality,
quieter and more livable streets, and decreased dependency on fossil fuels.
At the July 14, 2010 Commission Meeting, an agenda item was approved to issue an RFP
for the subject charging stations.
RFP No. 47 -09/10 was issued on August 9, 2010. By the due date of September 16, 2010,
three (3) proposals were received. Upon the Administration exercising its due diligence, all
three (3) proposals were deemed non - responsive due to not meeting the minimum
requirement of providing self - service electric vehicle charging station services for no fewer
than three (3) consecutive years. Due to this new technology, other interested firms
indicated that they did not submit a proposal, as they could not meet this minimum three (3)
year requirement.
On March 9, 2011, the City Commission approved the re- issuance of an RFP for Electric
Vehicle Charging Stations for the City's Parking Facilities as a pilot program, with the same
scope of services and evaluation criteria that were previously approved by the Commission,
however it would eliminate the minimum requirement of providing self - service electric vehicle
charging station services for no fewer than three (3) consecutive years.
The City intends to enter into a contract for a pilot program for the installation, operation, and
maintenance of self - service electric vehicle charging stations for public use in municipal
parking facilities. The selected Proposer will be required to implement a program which
should enable the public to utilize electric vehicle charging stations. Services would be
provided on a 24 -hour, 7 day -a -week basis with sufficient resources and personnel to
successfully support and maintain the pilot program at 13 Street and Collins Avenue.
RFP PROCESS
RFP No. 18 -10/11 was issued on April 5, 2011, and the Procurement Division
( "Procurement ") e- mailed the RFP to over 20 firms. This outreach resulted in the receipt of
proposals from the following four (4) firms: Car Charging Group, Inc.; ECOtality North
America; IBI Group, Inc.; and Gexpro.
On June 9, 2011, the City Manager via Letter to Commission No. 143 -2011 appointed an
Evaluation Committee (the "Committee "), consisting of the following individuals.
Seth Wasserman Transportation and Parking Committee
Lisa Botero Environmental Resource Manager, CMB
John Gresham Electrical Supervisor, Property Management, CMB
Margarita Kruyff Resident and Leadership Academy Graduate
Gabriole Van Bryce Sustainability Committee
The Committee convened on July 15, 2011, and was provided with an overview of the
project, information relative to the City's Cone of Silence Ordinance and the Government in
the Sunshine Law. The Committee listened to a brief overview and participated in a question
and answer session with each of the four (4) Proposers.
Commission Memorandum
October 19, 2011
RFP No. 18 -10/11 To Provide EV Charging Stations
Page 3 of 4
The Committee was instructed to score and rank each proposal pursuant to the evaluation
criteria established in the RFP, which was as follows, for a total possible 100 points:
• Proposer's experience and qualifications in providing electric
vehicle charging station services and sustainability plan 25 Points
• Proposed revenue to the City 25 Points
• Strength and sustainability of operating plan 25 Points
• The planned impact on electric vehicle use 15 Points
• Past performance (Based on information in the Proposal
submission; References; and Past Performance Surveys) 10 Points
The Committee discussed the proposals and proceeded to score and rank as follows:
Seth Lisa John Margarita Gabriole Ranking
Wasserman Botero Gresham Kruyff Van Bryce of Firm
Car
Charging 95 (1) 93 (1) 90 (1) 100 (1) 100 (1) 4
Group, Inc.
IBI Group, 85 (3) 81 (3) 85 (2) 91 (2) 98 (2) 12
Inc.
ECOtality
N.A. 90 (2) 88 (2) 80 (3) 69 (3) 90 (3) 13
Gexpro 70 (4) 55 (4) 50 (4) 56 (4) 82 (4) 20
The Committee unanimously ranked Car Charging Group, Inc. (CCGI) as the top- ranked
firm. They are local to Miami Beach, with their headquarters located on Michigan Avenue.
CCGI currently provides charging services in public locations including municipalities,
shopping malls, parking garages, muti - family residential and commercial properties in
Florida as well as other states.
CCGI proposed a turnkey solution, utilizing ChargePoint Networked Charging Stations by
Coulomb Technologies, although they indicate they are a "technology agnostic" company
that purchases charging stations and is not dependent on any one manufacturer. The car
charging stations would be installed and maintained at no cost to the City, and the City
would also be reimbursed for all electricity used by the charging stations during the pilot
program.
In performing their due diligence, Parking and Procurement met with CCGI to confirm that
CCGI would not place any advertising on the charging stations that would be installed in the
City. CCGI is in concurrence that they would not have any advertising on the charging
stations, or other related equipment, that they install in the City.
CCGI proposes a pilot program to install two (2) charging stations at the City garage located
at 13 Street and Collins, after performing an overall site review to determine the best
location(s) in the garage.
Commission Memorandum
October 19, 2011
RFP No. 18 -10/11 To Provide EV Charging Stations
Page 4 of 4
The charging stations installed by GCGI would have the capability of communicating their
locations to the internet and smart phone (iPhone, Blackberry and Android) applications so
that they can be readily located by EV owners. In addition, the smart phone application can
initiate the charging process.
The second - ranked proposer, IBI Group, was established in 1974 and is a multi - disciplinary
organization offering services in four (4) areas of practice: urban land, facilities,
transportation and systems. The firm is one of the largest architectural practices in the world
with over 2400 professionals and support personnel. The IBI Group, Inc. is a Florida
corporation, a member of the IBI Group of firms and has been providing professional
consulting services to public and private clients since 1979.
IBI Group, Inc. was selected by General Motors' (GM) Worldwide Facilities Group to work
with them to roll out charging stations in advance of the Chevy Volt market release. The firm
provided engineering services for the design of charging stations for the GM Volt vehicle
testing, and also provided designs of different charging station configurations at several
other GM sites.
IBI Group has partnered with the Lane Valente Service Group in their proposal to the City,
as well as other business ventures. Lane Valente is an established electrical contracting
company that has completed over 200 electric vehicle charging station installations
throughout the United States to commercial clients such as AT &T, Hertz, Daimler and AMD.
IBI Group also partners with PEP Stations, LLC which provides hardware and software
application services. Each PEP Station is a dual level 2 (208/240V/30A) commercial
charging station that charges two (2) plug -in electric vehicles simultaneously.
IBI Group, in conjunction with PEP Stations, proposed a turnkey solution to that includes
providing planning, designing, permitting, networking, monitoring and maintaining the
systems for the City.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, accepting the recommendation of the City Manager relative to the ranking of
proposers, pursuant to Request For Proposals (RFP) No. 18 -10/11 To Provide A Pilot
Program for Electric Vehicle Charging Stations for the City's Parking Facilities, and authorize
the Administration to enter into negotiations with the top- ranked firm of Car Charging Group,
Inc. and, should the Administration not be able to negotiate an agreement with the top -
ranked firm, authorize the Administration to negotiate with the second - ranked firm of IBI
Group, Inc.; and further authorizing the Mayor and City Clerk to execute an Agreement for
the pilot program upon completion of successful negotiations by the Administration.
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