2011-27776 Reso f
RESOLUTION NO. 2011 -27776
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 44- 10/11, FOR THE OPERATION OF
SNACK VENDING MACHINE CONCESSIONS AT VARIOUS CITY -OWNED
PROPERTIES AND FACILITIES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH THE TOP - RANKED PROPOSER, BETTOLI
TRADING CORP D /B /A BETTOLI VENDING; AND SHOULD THE
ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT
WITH THE TOP - RANKED PROPOSER, AUTHORIZING NEGOTIATIONS WITH
THE SECOND - RANKED PROPOSER, APEX VENDING INC.; FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on July 13, 2011, the Mayor and City Commission approved the
issuance of Request for Proposals (RFP) No. 44- 10/11, for the operation of snack vending
machine concession at various City -owned properties and facilities (the RFP); and
WHEREAS, the RFP was issued on August 5, 2011, with an original opening date of
September 7, 2011 and two (2) addenda were issued; and
WHEREAS, a pre - proposal conference to provide information to the proposers
submitting a response was held on August 17, 2011; and
WHEREAS, BidNet issued bid notices to 27 prospective proposers, BidSync
(formerly known as RFP Depot) issued bid notices to 1,199 prospective proposers of which
10 viewed the notice, and 26 proposers were notified via e-mail and fax circulation, which
resulted in the receipt of five (5) proposals; and
WHEREAS, on August 30, 2011, the City Manager via Letter to Commission (LTC)
No. 218 -2011, appointed an Evaluation Committee (the Committee) consisting of the
following individuals:
• Julio Magrisso, Assistant Director, Parks and Recreation Department;
• Gary Farmer, Cultural Affairs Program Manager, Tourism & Cultural
Development Department;
• Suzanne Hollander, Leasing Specialist, Office of Real Estate, Housing &
Community Development;
• Droma Gringarten, Resident and Leadership Academy Graduate;
• Chandrell Larkin, Miami Beach Senior High Assistant Principal; and
Alternate
• Sue Radig, Human Resources Administrator I and Humana Liaison; and
WHEREAS, on October 4, 2011, the Evaluation Committee members convened and
were provided with Performance Evaluation Surveys, additional information, and with
presentations from the responsive proposers; and
WHEREAS, the Committee unanimously recommended entering into negotiation with
the top- ranked proposer, Bettoli Trading Corp d /b /a Bettoli Vending and if negotiations were
not successful with the top- ranked proposers, entering into negotiations with the second
ranked proposers, Apex Vending Inc.; and
WHEREAS, the City Manager has reviewed and concurs with the Evaluation
Committee's recommendation.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Proposals (RFP) No. 44- 10/11, for the operation of snack vending machine concessions
at various City -owned properties and facilities; authorize the Administration to enter into
negotiations with Bettoli Trading Corp d /b /a Bettoli Vending; and should the Administration
not be successful in negotiating an agreement with the top- ranked proposer, authorize
negotiations with the second - ranked proposer, Apex Vending Inc; and further authorize the
Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations
by the Administration.
PASSED AND ADOPTED THIS / g7 DAY OF C7"vJ 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Accepting The Recommendation Of The City Manager Pertaining To
The Ranking Of Proposals Pursuant To Request For Proposals (RFP) No. 44- 10/11, For The Operation Of Snack Vending
Machine Concessions At Various City -Owned Properties And Facilities; Authorizing The Administration To Enter Into
Negotiations With The Top- Ranked Proposer, Bettoli Trading Corp D /B /A Bettoli Vending; And Should The Administration
Not Be Successful In Negotiating An Agreement With The Top- Ranked Proposer, Authorizing Negotiations With The
Second - Ranked Proposer, Apex Vending Inc.; Further Authorizing The Mayor And City Clerk To Execute An Agreement
Upon Conclusion Of Successful Negotiations By The Administration.
Key Intended Outcome Supported:
Increase resident satisfaction with level of services and facilities.
Supporting Data (Surveys, Environmental Scan, etc.): Approximately 40% of retail businesses surveyed, rank
Miami Beach as one of the best places to do business and 61% of the same group would recommend Miami Beach as a
place to do business.
Issue:
Shall the Mayor and the City Commission Accept The Resolution?
Item Summary /Recommendation:
On July 13, 2011, the Mayor and City Commission approved the issuance of Request for Proposals (RFP) No. 44- 10/11,
for the operation of snack vending machine concession at various City -owned properties and facilities. The RFP was
issued on August 5, 2011, with an original opening date of September 7, 2011. Two (2) addenda were issued. A pre -
proposal conference to provide information to the proposers submitting a response was held on August 17, 2011. BidNet
issued bid notices to 27 prospective proposers, BidSync (formerly known as RFP Depot) issued bid notices to 1,199
prospective proposers of which 10 viewed the notice, and 26 proposers were notified via e-mail and fax circulation, which
resulted in the receipt of five (5) proposals. On August 30, 2011, the City Manager, via Letter to Commission (LTC) No.
218 -2011, appointed an Evaluation Committee ( "the Committee ") which convened on October 4, 2011.
On October 4, 2011, the Committee convened and a quorum was attained. The Committee members were provided with
Performance Evaluation Surveys and additional information provided by the responsive proposers. The Committee
members were also provided with presentations from the proposers. The Committee discussed their individual perceptions
of the proposer's qualifications, experience, price, and competence, and ranked the proposers accordingly.
A motion was presented by Julio Magrisso, seconded by Gary Farmer, and unanimously approved by all Committee
members, recommending that the City enter into negotiation with the top- ranked proposer, Bettoli Trading Corp (d /b /a
Bettoli Vending) and, if negotiations were not successful with the top- ranked proposer, entering into negotiations with the
second ranked proposer, Apex Vending Inc.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
On September 15, 2010, the Finance and Citywide Project Committee recommended to retain Brothers Vending on a
month -to -month contract, after the expiration of the third and final option term which was expiring on October 31, 2010,
until such time that the City developed and issued a competitive process for the broader sponsorship program, for an
"official beverage sponsor." The City official beverage sponsor and the sponsorship will not include snack vending, as such
a separate process to select a snack vendor was required.
Financial Information:
Source of Funds: Amount Account Approved
1
2
()BPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez and Anna Parekh
Sign -Offs:
Department Director A ant City Manager City Manager
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T:\AGENDA\2011 \10 -19 -11 \RFP- 44 -10 -11 -Snack ending - Summary.doc
41 1F
AGENDA ITEM S
MI AMIBEACH —IC,—
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MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 19, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 44-10/11, FOR
THE OPERATION OF SNACK VENDING MACHINE CONCESSIONS AT
VARIOUS CITY -OWNED PROPERTIES AND FACILITIES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP -
RANKED PROPOSER, BETTOLI TRADING CORP D /B /A BETTOLI VENDING;
AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH THE TOP - RANKED PROPOSER,
AUTHORIZING NEGOTIATIONS WITH THE SECOND - RANKED PROPOSER,
APEX VENDING INC.; FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Increase resident satisfaction with level of services and facilities.
BACKGROUND
On July 27, 2005, the Mayor and the City Commission authorized the Administration to negotiate
and enter into a contract with Brothers Vending for the operation of beverage and snack vending
machines at various locations on City -owned properties and facilities. The initial contract term was
for two (2) years commencing November 1, 2005 and expiring October 31, 2007 with three (3)
additional one (1) year renewal options, that were all exercised.
On January 13, 2010, the City approved an agreement with the Superlative Group to proceed with
Phase two of a citywide marketing /corporate sponsorship program. On September 15, 2010, the
Finance and Citywide Project Committee recommended to retain Brothers Vending on a month -to-
month contract, after the expiration of the third and final option term which was expiring on October
31, 2010, until such time that the City developed and issued a competitive process for the broader
sponsorship program, for an "official beverage sponsor." At the July 13, 2011 Commission meeting,
the City Commission approved an exclusive non - alcoholic beverage sponsorship agreement with
Coca Cola Refreshments. The sponsorship agreement does not include snack vending. As the
previous beverage and snack machine vending contract was operating on a month -to -month basis, it
was recommended that the City Commission authorize an RFP for a snack vending contract so that
the City employees, the public and visitors to City -owned properties and facilities may continue to
enjoy the convenience of purchasing snacks from vending machines located on the premises of
City -owned properties and facilities. As such, on July 13, 2011, the Mayor and City Commission also
•
Commission Memorandum — RFP#44 -10 -11 Snack Vending Machines
October 19, 2011
Page 2
approved the issuance of Request for Proposals (RFP) No. 44- 10/11, for the operation of snack
vending machine concessions at various City -owned properties and facilities.
RFP No. 44 -10/11 was issued on August 5, 2011, with an original opening date of September 7,
2011. Two (2) addenda were issued. A pre - proposal conference to provide information to the
proposers submitting a response was held on August 17, 2011.
ANALYSIS
The intent of this RFP is to award an exclusive snack vending machine concession agreement for
the location of snack vending machines on City of Miami Beach property. The concession
agreement will provide for the installation and maintenance of snack vending machine equipment at
the sole cost of the successful proposer /Concessionaire.
BidNet issued bid notices to 27 prospective proposers, BidSync (formerly known as RFP Depot)
issued bid notices to 1,199 prospective proposers of which 10 viewed the notice, and 26 proposers
were notified via e-mail and fax circulation, which resulted in the receipt of the following five (5)
proposals:
1. American Vending Co.
2. Apex Vending Inc
3. Best National Vending, Inc
4. Bettoli trading Corp d /b /a Bettoli Vending
5. Mici Vending
On August 30, 2011, the City Manager via Letter to Commission (LTC) No. 218 -2011, appointed an
Evaluation Committee ( "the Committee ") consisting of the following individuals:
• Julio Magrisso, Assistant Director, Parks and Recreation Department;
• Gary Farmer, Cultural Affairs Program Manager, Tourism & Cultural Development
Department;
• Suzanne Hollander, Leasing Specialist, Office of Real Estate, Housing & Community
Development;
• Droma Gringarten, Resident and Leadership Academy Graduate;
• Chandrell Larkin, Miami Beach Senior High Assistant Principal; and
Alternate
• Sue Radig, Human Resources Administrator I and Humana Liaison.
On October 4, 2011, the Committee convened and a quorum was attained. The Committee
members were provided with Performance Evaluation Surveys and additional information provided
by the responsive proposers. The Committee members were also provided with presentations from
the proposers. The following Evaluation Criteria was used to evaluate and rank the proposers:
Evaluation Criteria: Weight
Experience, Financial Qualifications and Professional Reputation 25 points
Operational Concept for the Concessions 10 points
Commitment of Equipment and /or Capital Expenditures 10 points
Quality and Variety of Proposed Products 15 points
Pricing to the Public 20 points
Fees to be Paid to the City 20 points
Total: 100 points
Commission Memorandum — RFP#44 -10 -11 Snack Vending Machines
October 19, 2011
Page 3
The Committee discussed their individual perceptions of the proposer's qualifications, experience,
price, and competence, and ranked the proposers accordingly.
FINAL RANKINGS
RFP# 44 -10/11 FOR THE
OPERATION OF SNACK
VENDING MACHINE
CONCESSIONS AT VARIOUS LOW
CITY -OWNED PROPERTIES Julio Gary Suzanne Droma Chandrell AGGREGATE
AND FACILITIES Magrisso Farmer Hollander Gringarten Larkin TOTALS
Bettoli Trading Corp d /b /a
Bettoli Vending (97) 1 (91) 1 (84) 1 (98) 1 (97) 1 (5) 1
Apex Vending Inc (94) 3 (86) 2 (80) 2 (93) 2 (91) 2 (11) 2
Best National Vending, Inc (95) 2 (77) 3 (64) 3 (85) 3 (82) 3 (14) 3
Mici Vending (75) 4 (77) 3 (55) 4 (75) 4 (70) 4 (19) 4
American Vending Co (66) 5 (53) 5 (55) 4 (65) 5 (58) 5 (24) 5
A motion was presented by Julio Magrisso, seconded by Gary Farmer, and unanimously approved
by all Committee members recommending that the City enter into negotiations with the top- ranked
proposer, Bettoli Trading Corp. (d /b /a Bettoli Vending) and, if negotiations were not successful with
the top-ranked proposer, entering into negotiations with the second ranked proposer, Apex Vending,
p p 9 9 p p p 9,
Inc.
The Committee also discussed the request made by MICI Vending regarding the possibility of
issuing a separate award for the provision of ice cream vending services. In particular, MICI
expressed concern that if only permitted as a subcontract under the snack vendor, if at any given
time during the duration of the snack vending agreement the snack vending provider were to be in
default, it will also make the ice cream provider in default and at risk of losing this subcontract. The
Committee also heard the Office of Real Estate, Housing & Community Development's
recommendation of making only one (1) award for snack vending, which could include a subcontract
for ice cream vending services. As a result, the Committee recommended introducing language in
the selected snack vendor's contract that would allow the Administration to evaluate and maintain
any ice cream vending services that may be provided through a subcontractor, at the City's sole
discretion, should the snack vending provider be found in default at any point during the contract.
BETTOLI TRADING CORP D /B /A BETTOLI VENDING
Bettoli Vending operates out of a 16,000+ Sq. Ft. warehouse, registered with the USDA and located
in Miami -Dade County. Bettoli Vending carries hundreds of consumable products labels to maintain
a rotational variety and provide an excellent customer experience. Betolli Vending is proposing to
subcontract the ice cream services to Advance Ice cream Vending.
Bettoli Vending currently operates 12 full time vending routes within the tri- county area, a full time
technician truck, a truck equipped for moving vending equipment or to assist the technician, and a
spare truck to ensure continuous service.
Bettoli is an active member of NAMA (National Automatic Merchandiser Association) and AMAF
(Automatic Merchandiser Association of Florida). Bettoli is a family operated business which can be
flexible to the complexities of government institutions; this includes emergency response programs
to service primary necessities facilities, like an emergency management office after catastrophes
occur. Betolli Vending has provided services to Miami -Dade County Public Schools, Miami -Dade
County Public Schools Hospitality Department, The Palace Nursing, City of Sweet Water, Simon
Commission Memorandum — RFP#44 -10 -11 Snack Vending Machines
October 19, 2011
Page 4
Malls, and Regents Park of Boca.
The City of Miami Beach will benefit from contracting Bettoli Vending thanks to the direct supplier
channels that they have been able to acquire. Some of these distribution channels are General Mills,
Coca -Cola, PepsiCo, Frito Lay, Kellogg's, Nestle North America, Nesquik USA and Crane
Merchandising Systems. This allows them to provide fresh product, guarantee rotation and ensure
compliance with the "Public Health Security and Bioterrorism Preparedness and Response Act of
2002 ". Bettoli Vending has Kosher Selections available since they have the experience of working
with Strict Kosher -only establishments, such as the famous Saxony Hotel.
For more than ten years, Bettoli Vending has been servicing clients all over Monroe, Miami -Dade,
Broward, and Palm Beach Counties. Bettoli has played a significant role in achieving healthy
vending programs. One of their major projects includes the implementation of a Healthy Snack
Program and Healthy Beverage Program in all 41 High Schools of the Miami -Dade County Public
Schools. If approved, Bettoli Vending proposes introducing the Fit Pick Program in the city, with
marketing support at the machines to include customer awareness of healthy choices. During 2010,
1,215 organizations registered for the Fit Pick Program and the program has been implemented in
162 government agencies, such as the State of Tennessee and Mississippi as well as branches of
the military (Army and Air Force).
Bettoli Vending has invested in certifying its staff by the National Automatic Merchandiser
Associations (NAMA) and has staff that is Route Driver Certified, Vending Technician Certified,
Journeyman Technician Certified, Certified Executive, Quality Coffee Certified, and Certified Coffee
Specialist.
The installation process is to be completed in one week for standard installations. After the
equipment is installed, it would be scheduled for service based on the traffic demands. To ensure
proper stocking levels, locations such as City Hall and Youth Centers would begin with three (3)
services per week. Other location will vary between one or two services per week. Continuous
supervision will be in place and services will be accommodated as needed to ensure that each
location is properly clean, filled and working. The service technician scheduled is assigned with a
goal of 90% of any service calls being address within four (4) business hours and guaranteed within
24 hrs. All Bettoli Vending Employees have an extensive background check; the entire staff meets
the Jessica Lunsford Act, and Homeland Security Department guidelines.
Betolli Vending's Cost Proposal, list of locations and products being proposed have been
included in Appendix "A ".
Vending Equipment
All equipment installed under this concession agreement shall be new or remanufactured in
excellent condition prior to installation. The City may also request vandal proof and weatherproof
machines be provided at certain outdoor City parks.
All snack vending machines must be equipped with coin mechanisms accepting any combination of
nickels, dimes and quarters. The Concessionaire must supply a dollar bill changer at each interior
location where two or more vending machines are situated. Concessionaire shall identify if credit
card snack vending machines are being proposed. Each machine must be equipped with a
transaction counter, or other control acceptable to the City, and must be licensed as provided in the
"Permits" section below.
An initial list of locations at which snack vending machines shall be located was provided as part of
the RFP. Written approval shall be obtained from the City Manager or the City Manager's designee
prior to the installation, transfer or removal of any snack vending machines.
Commission Memorandum — RFP#44 -10 -11 Snack Vending Machines
October 19, 2011
Page 5
Utilities
Electrical service, including outlets, shall be furnished by the City at the vending locations at no cost
to the Concessionaire. No water service will be provided by the City in connection with the operation
of snack vending machines under this concession agreement.
Maintenance
The Concessionaire shall be responsible for all maintenance and repair of snack vending machines
as follows:
• Cleaning and polishing of equipment and removal of litter within vending area created by
filling and /or servicing of machines. The Concessionaire shall provide route drivers time to
thoroughly clean each machine as it is replenished. This includes cleaning with a sanitizing
solution the interior and exterior of each machine.
• Routine - all equipment shall be checked weekly and a record of service calls are to be
maintained and forwarded to the City. In addition, a financial report shall be provided to the
City monthly.
• Each machine must have posted the name and telephone number of the service, repair and
refund facility, immediately adjacent to the coin slot, of a size no less than 4" x 6 ".The
Concessionaire shall maintain all equipment in good working order and shall repair, or
replace any equipment not repairable, within two business days.
Refunds
The Concessionaire is to provide a "bank" of $100 in cash which shall be provided to the City of
Miami Beach City Hall cashier, who will distribute refunds due to mechanical malfunctions of the
vending machines. An itemized refund list, including the names of the persons the funds were
refunded to, will be maintained by the City Hall cashier and submitted to the Concessionaire upon
requested replenishment of the funds.
Pricing and availability of services
The services as outlined herein shall be offered to the public on a daily basis at all times that a
reasonable commercial demand for such services exist, as determined by the City. All initial prices
for products must be approved by the City. Any subsequent changes must be submitted in writing to
the City Manager or designee, and written approval must be secured before implementing changes.
The City Manager or his designee may request services at additional locations or request additional
products for vending equipment on City property. The Concessionaire may, at its sole cost and
expense, test market these additional services for a sixty day period. If the Concessionaire
demonstrates to the City's satisfaction that the commercial demand does not exist for the additional
services, the Concessionaire will not be obligated to continue the additional services.
Standards for reports
The Concessionaire will prepare true and complete records and accounts of all gross receipts for
each contract year in accordance with generally accepted accounting principles consistently
followed, and report formats shall be subject to the approval of the City's Internal Auditor. Written
recommendations by the Internal Auditor for changes in accounting practices, reporting or controls
will be complied with by the Concessionaire. The term "gross receipts" as used herein, shall mean
all monies paid into the Concessionaire's vending machines, for sales related to this concession.
Shortages
All cash shortages, regardless of the reason, are to be absorbed by the Concessionaire and are not
to be deducted from gross receipts.
Commission Memorandum — RFP#44 -10 -11 Snack Vending Machines
October 19, 2011
Page 6
Annual report
The Concessionaire will submit an annual CPA Certified Statement of Gross Receipts to the City
within sixty days after the end of each twelve -month fiscal year. Such Certified Statement will
include an opinion by the CPA as to the accuracy of the Concessionaire's Gross Receipts as defined
by the concession agreement.
Facilities /premises
The Attachment "Initially Authorized Locations" lists sites where snack vending machines may be
placed under this agreement. The Concessionaire accepts the current locations of snack vending
machines and space provided in their as -is condition and is responsible for any interior modifications
and maintenance which may be necessary, including security doors, windows and screens.
The Concessionaire must first obtain the City's written approval of any alteration of the physical
facilities and then must pay for such modifications, which become City assets upon expiration of the
agreement, unless the City decides not to retain said asset, at which time Concessionaire shall
remove same at its sole cost and expense.
Advertising and signs
Any and all advertising, signage, and postings shall be approved by the City Manager or his
designee and must comply with the requirements of the City's Planning Department and all other
applicable regulatory agencies.
Compliance with laws, licensing and permit requirements
The Concessionaire shall comply with all rules, regulations, laws, and permitting requirements of the
City of Miami Beach, Miami -Dade County, the State of Florida, and the U.S. Government now in
force or hereafter to be adopted.
MANAGER'S DUE DILIGENCE
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and is recommending that the Mayor and the City Commission authorize negotiations with
the top- ranked proposer, Bettoli Trading Corp. (d /b /a Bettoli Vending); and should the Administration
not be successful in negotiating an agreement with the top- ranked proposer, authorizing
negotiations with the second - ranked proposer, Apex Vending Inc; and further authorizing the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida accept the recommendation of the City Manager pertaining to the ranking of proposals
pursuant to Request for Proposals (RFP) No. 44- 10/11, for the operation of snack vending machine
concessions at various City -owned properties and facilities; authorize the Administration to enter into
negotiations with Bettoli Trading Corp. (d /b /a Bettoli Vending); and should the Administration not be
successful in negotiating an agreement with the top- ranked proposer, authorizing negotiations with
the second - ranked proposer, Apex Vending Inc; and further authorizing the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
T:\AGENDA\2011 \10 -19 -11 \RFP- 44 -10 -11 -Snack Vending - Memo.doc
__ r
Price and Revenue Proposals
Item Offer 1 Offer 2 Offer 3
Percentage of sales to be paid 20.00% 30.00% 40.00%
on all items /Machines
Minimum Annual Guarantee $1 1,440.00 $23,500.00 $33,400.00
Prices not to exceed the following:
Chips / Crackers $0.75 $0.90 $1.00
Candy / Chocolate / Pastries $1.00 $1.25 $1.50
100% Milk / 8oz $1.00 $1.25 $1.50
100% Milk / 16oz $2.25 $2.50 $3.00
Ice Cream $1.00 $1.25 $1.50
Ice Cream Premium $2.00 $2.50 $3.00
Health Snacks $0.80 $1.00 $1.10
Health Snacks Premium $1.50 $1.75 $2.00
Refrigerated food items small $1.50 $1.75 $2.00
Refrigerated food items large $3.50 $3.75 $4.00
Existing Beverage Snack 100% Milk Ice Cream Combo Credit Card
Locations Machine Machine Machine Machine Machine readers
13th Street Garage 1 0 0 1 1 IC
1701 Meridian Ave 1 1 0 1 0
17th Street Garage 2 1 0 1 0 SC
42nd Street Garage 1 1 0 0 0
7th Street Garage 1 1 0 0 0 S
City Hall 5 1 0 1 1 IC
City Hall Parking Garage 2 1 0 0 0
Convention Center 3 4 1 1 0 5
Flamingo Park 2 1 1 1 0 SMI
Greenspace Management Yard 1 1 0 0 0
Historic City Hall 1 1 0 0 0 5
Miami Beach Police Station 5 1 0 1 1 C
Miami Beach Police Station Garage 1 1 0 0 0
Normandy Shore Pool 1 0 0 1 1
North Shore Youth Center 5 2 1 1 0
Parks & Recreation 1 1 0 1 0 SI
Public Works Operations Center 1 1 0 0 0
Scott Rakow Youth Center 2 2 1 1 0
Scott Rakow Youth Center Ice Skating 0 0 0 0 1 C
South Point Park 2 1 1 1 0
Sub -total 22 5 12 5 16
Snack 100% Milk Ice Cream Combo Credit Card
Possible Future locations Machine Machine Machine Machine readers
NW Corner of Washington and 9th (Enclosure Needed) 0 0 1 1 IC
SW corner of Collins and 13th street (Enclosure Needed) 0 0 1 1 IC
Foyer of Building on 533 Collins Ave. 0 0 1 1 IC
Lobby in buildings at 150 Alton Rd. and 200 Alton Rd. 1 0 0 0
Lobby of 833 6th street 1 1 0 0
Muss Park 1 0 0 0
4621 Collins Ave. 1 0 1 0
5301 Collins Ave. 1 0 1 0
I
Marjory Stoneman Douglas Ocean Beach Park 1 1 0 0 S
Lumus Park on 6th street restrooms (Enclosure Needed) 0 0 1 1 IC
Lumus Park on 10th street restrooms (Enclosure Needed) 0 0 1 1 IC
Lumus Park on 14th street restrooms(Enclosure Needed) 0 0 1 1 IC
21st street Parking lot Restrooms 1 0 0 0
3501 Collins parking lot restrooms 1 0 0 0
63rd and Collins parking lot restrooms 1 0 0 0
Possible Future Sub -total 9 2 8 6 13
Possible Grand Total 31 7 20 11 29
This document lists products that meet the Fit Pick criteria. To make the list, a product must have no more
INC than 35% of its calories from fat, no more than 10% of its calories from saturated fat and no more than 35%
' of its total weight from sugar.
Nuts and seeds are exempt from total & saturated fat. Dried fruit is exempt from sugar by
weight as long as it contains no added sugar. Items that are considered "exempt" are noted.
Please check product labels and use only single - serving sizes.
We expect this list to grow as more Fit Pick items are identified.
3/31/2011 Pack Bag Cal/Total Cal Total Calories Saturated Saturated Sugar Suga Sodium
Manufacturer Brand Item Size Grams from Fat g Fat rom Fat % Fat Fat % Grams % of wt mg
BARE FRUIT Bare Fruit Bake Dried Bananas & Cherries .64 oz. 18q 55/3 1q 5% Oq 0% 6q 33% 0
1
BISCOMERICA Basil's Bavarian Bakery Animal Snackers 1oz 28g 110/30 3.5g 27% Og 0% 7g 25% 45mg
Biscomerica Ginger Snaps wino trans fat 2.125oz. 60g 110/25 2.5g 20% 1g 8% 8g 13% 45
Biscomerica Ginger Snaps 2.125oz 60q 110/25 2.50 20% 1q 8% 8q 13%
0 9% 35% II
BUZZSTRONG'S BuzzStrong's Bakery Chocolate Chip Cookie 2.0oz 57g 210/60 7g 29% 2g 9 /0 20g 35 /0 260mg
BuzzStrong's Bakery Oatmeal Raisin Cookie 2.0oz 57g 200/45 5g 23% 1g 5% 20g 35% 250mg
BuzzStrong's Bakery Peanut Butter Cookie 2.0oz 57g 220/60 7g 27% 1g 4% 16g 28% 250mg
PEPPERIDGE FARM Pepperidge Farm Flavor Blasted G.Fish Kickin' Ranch .75oz. 21g 100/30 3g 30% 1g 9% Og 0% 190
Pepperidge Farm Flavor Blasted G.Fish H &SpyChedda .75oz. 21g 100/30 3g 30% lg 9% Og 0% 190
Pepperidge Farm GIANT Goldfish Grahams -Choc. 0.9oz. 26g 120/30 3.5g 25% 1g 8% 6g 23% 105
Pepperidge Farm GIANT Goldfish Grahams -Cinn. 0.9oz. 26g 120/40 4.5g 33% 1g 8% 6g 23% 105
Pepperidge Farm Goldfish PhysEdibles -Lemon 0.9oz. 26g 120/35 4g 29% lg 8% 7g 27% 100
Pepperidge Farm Goldfish PhysEdibles - Straw. 0.9oz. 26g 120/35 4g 29% 1g 8% 7g 27% 100
Pepperidge Farm 100 Calorie Flavor Blast Ranch G.fish .75oz 21g 100/30 3g 30% 1g 9% Og 0% 190
Pepperidge Farm 100 Calorie Pretzel Goldfish .75oz 21g 100/15 1.5g 15% Og 0% 1g 5% 300mq
Pepperidge Farm 100 Cal.Cheddar G.fish w /whole grains .75oz 21g 100/30 3.5g 30% 1g 9% Og 0% 170mq
Pepperidge Farm 100 Cal. Soft Baked Oat.Raisin Cookies .81oz 23g 100/25 3g 25% 1g 9% 8g 35% 55mq
CLIF BAR Clif Bar Black Cherry Almond 680 250/45 5q 18% 1.54 5% 200 29% 110mq
Clif Bar Choc.Chip Peanut Crunch 2.4 oz. 68q 260/60 60 23% 1.50 5% 210 31% 200mq
Clif Kid Z Bar - organic Chocolate Brownie 1.27oz 36q 120/25 3q 21% 10 8% 12g 33% 125mq
Clif Kid Z Bar - organic Honey Graham 36q 130/25 2q 19% .5g 3% lOg 28% 95mg
Clif Kid Z Bar - organic Peanut Butter 1.27oz 36q 140/45 5q 32% 1q 6% 11q 31% 170mq
CRUNCH 'N' MUNCH Crunch 'n munch vend bags Toffee w /Peanuts 72/1 oz (28g) 1 oz 28g 130/40 4g 31% 1g 7% 2g 7%
DALE & THOMAS Dale & Thomas Popcorn Kettlecorn Popcorn 1 oz 28g 130/45 5 35% Og 0% 6g 21%
DOLE Fruit Bowls Peaches in Strawberry Gel 3.4oz. 98q 60/0 Oq 0% Oq 0% 16g 16% 0.01
Fruit Bowls Peaches 7oz. 198q 120/0 Og 0% Og 0% 27q 14% 15
Fruit Bowls Tropical Fruit 3.1oz. 88q 45/0 Og 0% Oq 0% 1lq 13% 0
Fruit Bowls Tropical Fruit 7oz. 198g 100 /0 Oq 0% Oq 0% 23g 12% 20
DON MIGUEL Don Miguel Bean & Cheese Burrito 142g 240/50 6g 21% 2g 8% 1g 1% 690mg
FARLEY'S & SATHERS FARLEY'S Reduced Sugar Mixed Fruit Snacks 48/2c 2 oz 56g 180/0 Og 0% Og 0% 18g 32%
3/31/2011 Pack Bag Cal/Total Cal Total Calories Saturated Saturated Sugar Sugar Sodium
Manufacturer Brand Item Size Grams from Fat g Fat rom Fat % Fat Fat % Grams % of wt mg
Now and Later 550100 Now & Later Classic 6/24/2.75oz 2.75oz 78g 120/10 1g 8% Og 0% 22g 28%
Now and Later 550200 Now & Later Radberry 6/24/2.75 2.75oz 78g 120/10 1g 8% Og 0% 22g 28%
Now and Later 500601 Now & Later Wild 6/24/2.75oz (71 2.75oz 78g 120/10 1g 8% Og 0% 22g 28%
Now and Later 500631 Now & Later Tropical 12/24/2.75 2.75oz 78g 120/10 1g 8% Og 0% 23g 29%
FRITO -LAY Baked Cheetos Crunchy .875 oz 25q 120/40 4.5g 33% 1q 8% lg 4% 210mg
BAKED CHEETOS Crunchy Flamin' Hot .875oz 25q 120/40 4.5 33% Oq 0% 1 4%
BAKED CHEETOS Fantastix - Chili Cheese 1 oz 28q 130/45 5g 35% lq 7% 1g 4%
Baked Doritos Nacho Cheese .75 oz 21g 90/25 2.5q 28% .5q 5% 1 5%
BAKED LAY'S Potato Crisps KC MASTER BBQ .875 oz 25q 110/25 2.5q 23% Og 0% 2q 8%
BAKED LAY'S Potato Crisps KC MASTER BBQ 1.125 32q 140/35 3.5q 25% 0.5 3% 3q 9%
BAKED LAY'S 32g 130/15 12% 0%
Baked Original Potato Crisps 1.125oz 1.5 Oq 2 6%
BAKED LAY'S Potato Crisps Regular .875 oz 25g 100/15 1.5q 15% Oq 0% 2q 8%
BAKED LAY'S Potato Crisps Regular 1.125 oz 32q 130/15 2g 12% Oq 0% 2g 6%
BAKED LAY'S Potato Crisps Sour Cream & Onion .875 oz 25g 110/20 3.0 18% Oq 0% 3q 12%
BAKED LAY'S SOUR CREAM & ONION 1.125 32g 140/30 3.5q 21% 0.5g 3% 3q 9%
BAKED LAY'S CHEDDAR SOUR CREAM .875 oz 25q 110/25 3q 23% .5g 4% 3g 12%
BAKED LAY'S CHEDDAR & SOUR CREAM 1.125 32q 140/35 4q 25% lq 6% 3q 9%
BAKED RUFFLES CHEDDAR SOUR CREAM 1.125 oz 32q 140/35 _ 4q 25% 0.5 3% 3q 9%
DORITOS COOLER RANCH® .75oz 21q 90/25 2.5 28% Og 0% 1q 5%
DORITOS cooler ranch 1 oz 28q 130/45 5q 35% 1q 7% 1.5q 5 %_
DORITOS 39g 170/45 26% 5%
COOLER RANCH® 1.375oz __5g 1.q 2g 5%
DORITOS Reduced Fat Nacho Cheese 1 oz 28g 130/45 5q 35% 1q 7% lg 4%
DORITOS Reduced Fat Nacho Cheese 1.5 43q 200/70 8q 35% 1.5q 7% 3q 7%
DORITOS NACHO CHEESIER® .75oz 21q 90/20 2.5 22% Oq 0% lq 5%
DORITOS 39g 170/40 24% 5%
NACHO CHEESIER® 1.375oz __4c lg _. 2�C 5%
GRANDMA'S BIG COOKIE OATMEAL RAISIN 2.75oz 78q 330/100 , 11q 30% 3q 8% 15g 19%
Munchies Ultimate Cheddar 1.75oz 49q 230/70 89 30% 1.5q 6% 5q 10%
Munchies 25g 110/30 27% 8%
Kids Mix without Candy 0.875oz 3.5 lq 4q 16%
peanuts salted 1.62oz 46q 260/200 _ 22q EXEMPT 3.5g EXEMPT 2g 4% 190mq
Rold Gold Pretzels Classic Style Thins 2 oz 57q 220/20 2q 9% Oq 0% 2q 4%
Rold Gold Pretzels Classic Tiny Twists Fun Size .5 oz 14q 50/0 .5q 0% Og 0% Oq 0%
Rold Gold Pretzels Classic Tiny Twists 1 oz 280 110/10 lq 9% Og 0% lq 4%
Rold Gold Pretzels Classic Tiny Twists 2oz 57q 220/20 2q 9% Og 0% 1q 2%
Rnld C;nlri Pret7PIS Honey Wheat Braided Twists 2 oz 56n 2 - In /15 2q 7% Oq nor, 7q 13%
GENERAL MILLS Chex - Bar Chex Mix Turtle Bar 1.2 oz 35a 130/30 3.5q 23% lq 7% llg 31% 170ma
Chex Chex Mix Barbecue 56a 240/60 7q 25% lq 4% 5 q 9 % 390ma
Chex Chex Mix Bold Party Blend 1.75 oz 49a 230/80 1Oq 35% 1.5q 6% 3 6% 340mq
Chex Chex Mix Cheddar 1.75 oz 49a 210/60 69 29% 1.5g 6% 4g 8% 540 ma
Chex Chex Mix Honey Nut Sweet 'N Salty 1.75 oz 49a 210/50 6q 24% lq 4% 9q 18% 400mq
Chex Chex Mix Sour Cream & Onion 560 240/70 7q 29% 1 . 5 g 6% 4q 7% 630mq
Chex Chex Mix Traditional 1.75 oz 490 210/50 6q 24% 1q 4% 3q 6% 625 ma
Chex Simply Chex Cheddar 1.25 oz 35a 130/30 3.5g 23% lq 7% 4g 11% 430 ma
Chex Simply Chex Chocolae Caramel 1.2 oz 34a 150/40 4.5q 27% 1.5q 9% 9g 26% 290 ma
Chex Simply Chex Strawberry Yogurt 1.2 oz 340 150/35 4q 23% 1 .5g 9% 8g 24% 270 ma
Fiber One Oats & Chocolate Chewy Bars 40a 140/35 49 25% 1.5q 10% 10q 25% 90 ma
Gardetto's Snak - Ens Reduc'd Fat Snack Mix - Orig 1.65 oz 46a 200/50 6q 25% lg 5% 2q 4 % 500 ma
Gardetto's Chipotle Cheddar Snack Mix 1.75 oz 49a 200/60 7q 30% 1 . 5 q 7% 2g 4% 520 ma
General Mills Cereal CUD Cheerios Cup 1.3 oz 390 140/25 2.5q 18% .50 3% 5 % 260 ma
General Mills Cereal Cuo Cinnamon Toast Crunch Cup 1.2 oz 57a 240/50 6q 21% .5q 2% 19q 33% 400 ma
General Mills Cereal Cup Honey Nut Cheerios Cup 1.8 oz 52a 200/25 2.5g 13% . 2% 17g 33% 350 ma
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SUGAR FOODS
THE SNACK FACTORY
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Manufacturer
Pack Bag CaI/Total Cal Total I Calories Saturated Saturated/ Sugar Sugar Sodium
Brand Item ' Size' Grams/ from Fat' a Fatkom Fat %I Fat) Fat %I Grams' % of wt) mg�
NAMA has endeavored to make these materials as accurate as possible, but has relied on the information
supplied to it by third parties. NAMA cannot therefore be responsible for inaccuracies or incorrect information in the
list and users are urged to contact the supplier providing the information for confirmation.
TO DETERMINE IF YOUR PRODUCT MEETS THE 35-10-35 NUTRITION STANDARDS, FOLLOW
THESE SIMPLE STEPS:
1. NOT MORE THAN 35% FAT: Looking at your product's nutrition label, take the number of calories from fat (not the number
of grams) and divide that number by the total number of calories in the product. On the nutrition label, calories from fat is listed
next to the total calories for the product. EXAMPLE: if the NAMA Big Bar has 350 calories and 50 of those calories are from fat,
divide 50 by 350 and you will get .14 or 14% fat. Since 14% meets the requirement of less than 35% fat, the NAMA Big Bar is
doing well.
2. NOT MORE THAN 10% SATURATED FAT: Return to your product's nutrition label and look for saturated fat. If this number is
only available in grams, take the number of grams and multiply it by 9. (There are 9 calories in each gram of fat.) Take the
number of calories from saturated fat and divide it by the total number of calories in the product. EXAMPLE: If the NAMA Big
Bar has 2.5g of saturated fat, it has 22.5 calories from saturated fat (2.5 x 9 = 22.5). Dividing 22.5 by 350 total calories
(calories listed in step 1) gives us .06 or 6%. Since 6% meets the requirement of less than 10% of the calories coming from
saturated fat, the NAMA Big Bar is still doing well.
3. NOT MORE THAN 35% OF TOTAL WEIGHT FROM SUGAR: Check your nutrition label for the weight of your product in
grams. Now look farther down the label for the number of sugar grams. Divide the number of grams of sugar by the total
number of grams in the product to find the percentage of weight from sugar. EXAMPLE: The NAMA Big Bar is 100g and it
has 24 grams of sugar. Dividing 24 by 100 gives us .24 or 24% of the total weight from sugar. The NAMA Big Bar has passed
all three standards and has earned its Fit Pick sticker.