2011-27779 Reso RESOLUTION NO.1 2011 -27779 �
A RESOLUTION OF - THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH," FLORIDA- AUTHORIZING THE. CITY MANAGER, : OR HIS DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND: REJECT FALL BIDS, CONTRACTS
AGREEMENTS, PURCHASE ORDERS, -CHANGE ORDERS AND GRANT
APPLICATIONS; . RENEW EXISTING.. CONTRACTS WHICH MAY EXPIRE; AND
TERMINATE EXISTING -CONTRACTS, AS NEEDED, FROM THE LAST: COMMISSION
MEETING - ON OCTOBER-19, 2011 UNTIL THE. FIRST REGULARLY SCHEDULED
MEETING ON DECEMBER '14 , 2011, SUBJECT TO RATIFICATION BY THE .CITY
COMMISSION AT ITS FIRST: REGULAR'LY' SCHEDULED MEETING ON. DECEMBER 44,
^ 2011. - . , . • .; ,
WHEREAS, between the `last : meeting. 'on October 19, 201.1 ;._, and the first regularly
scheduled, meeting on December 14;:20.11, the City Commission will not -be in session; and
WHEREAS. during this period, there may be bids -or contracts in excess of the $25,000
which need to be rejected, awarded or, terminated; and.
WHEREAS_, the City Commission has historically, during its. August recess, assigned the
y or "renew contracts, as needed; =
Cit Mana er with the; authority to select, ne otiate; award and/
g Y 9
subject to ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or. his designee, be authorized
w to: -sign all: contracts, agreements, purchase orders - , change orders, "and grant applications;
renew: any existing contracts, which may expire,. for an appropriate period of., time; terminate
existing contracts, as needed, 'from-the last Commission meeting on October 19, 2011, until the
, first regularly scheduled Commission meeting _ on - December 14, .2011;_. subject to ratification -by.
,
the City Commission'at its first.regularly --..scheduled meeting on December 14 20:11
NOW, THEREFORE, BE IT. RESOLVED BY .:THE MAYOR, AND CITY. COMMISSION "OF
' THE. CITY OF MIAMI BEACH,. FLORIDA that .the. Mayor' and ; City :Comm_ ission ,hereby #"
authorize the City. Manager or his designee,: to °select, negotiate,, award and reject all bids,.
Contracts -,: agreements purchase orders,: change orders, and grant applications; .renew existing
contracts which °may expire and terminate existing contracts-, as needed, from the last City
Commission meeting ,on" October 19,.. 2011,` until the first regularly scheduled ;meeting I on
December.44, 2011, subject to ratification by the City.'Commission at its first regularly scheduled
.=sleeting on - Decemberr 14., 2011.
PASSED and ADOPTED this day of �C v� 2011
ay •
ATTEST.
City. Clerk. - ��PP.• -�h
,
APPR AS TO
TAGENDA�2011 \10 -1.9 -1 jf`�November Recess Res d c.
NCOfiP ORATED:
FORM LANQUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The City Manager, Or His Designee To Select, Negotiate, Award And Reject All
Bids, Contracts, Agreements, Purchase Orders, Change Orders And Grant Applications; Renew Existing
Contracts Which May Expire, And Terminate Existing Contracts As Needed From The Last City
Commission Meeting On October 19, 2011, Until The First Regularly Scheduled City Commission Meeting
On December 14, 2011, Subject To Ratification By The City Commission At Its First Regularly Scheduled
Meeting On December 14, 2011.
Key Intended Outcome Supported:
August Recess Authorization Supports All City Key Intended Outcomes.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Whether to Adopt the Resolution?
Item Summary /Recommendation:
Between the last meeting on October 19, 2011, and the first regularly scheduled meeting on December 14,
2011, the City Commission will not be in session. During this period there may be bids or contracts in
excess of the $25,000, which may need to be rejected, awarded or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to sign all
contracts, agreements, purchase orders, change orders, and grant applications; renew any existing
contracts, for an appropriate period of time; terminate existing contracts, as needed, from the last
Commission meeting on October 19, 2011, until the first regularly scheduled Commission meeting on
December 14, 2011, subject to ratification by the City Commission at its first regularly scheduled meeting
on December 14, 2011.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez, ext. 6641
Sign -Offs:
Depart r, - nt Director A Ltan • City Manager Cit Manager
GL PDW TAO JMG r■rnipi
T:\AGENDA\201 /10 -19 -11 \November Recess Summary.doc AO 410
CA AGENDA ITEM R ?A
DATE ID — 1
J
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 19, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR
HIS DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL
BIDS, CONTRACTS, AGREEMENTS, PURCHASE ORDERS, CHANGE
ORDERS AND GRANT APPLICATIONS; RENEW EXISTING CONTRACTS
WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS, AS
NEEDED, FROM THE LAST COMMISSION MEETING ON OCTOBER 19,
2011, UNTIL THE FIRST REGULARLY SCHEDULED COMMISSION
MEETING ON DECEMBER 14, 2011, SUBJECT TO RATIFICATION BY
THE CITY COMMISSION AT ITS FIRST REGULARLY SCHEDULED
MEETING ON DECEMBER 14, 2011.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Between the last meeting on October 19, 2011, and the first regularly scheduled meeting on
December 14, 2011, the City Commission will not be in session. During this period there
may be bids or contracts in excess of the $25,000, which may need to be rejected, awarded
or terminated.
Based on the above, it is requested, that the City Manager, or his designee, be authorized to
sign all contracts, agreements, purchase orders, change orders, and grant applications;
renew any existing contracts, for an appropriate period of time; terminate existing contracts,
as needed, from the last Commission meeting on October 19, 2011, until the first regularly
scheduled Commission meeting on December 14, 2011, subject to ratification by the City
Commission at its first regularly scheduled meeting on December 14, 2011.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last Commission meeting on October 19, 2011, until the first
regularly scheduled Commission meeting on December 14, 2011, it is recommended that
the City Commission adopt this Resolution.
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