2011-27772 Reso RESOLUTION NO. 2011 - 27772
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE A LICENSE AGREEMENT WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC (ESRI) FOR THE
GEOGRAPHIC INFORMATION SYSTEM (GIS); SAID AGREEMENT HAVING A
TERM OF THREE (3) YEARS, EFFECTIVE DECEMBER 7, 2011, THROUGH
DECEMBER 7, 2014, AT AN ANNUAL COST OF $50,000.
WHEREAS, on February 25, 2004, the City Commission, via Resolution No. 2004-
25501, accepted the recommendation pertaining to Request for Proposals (RFP) No. 64-
02/03 for Infrastructure Management System (IMS) and negotiated a contract with Camp
Dresser, McKee, Inc; and
WHEREAS, the Environmental Systems Research Institute, Inc (ESRI) software was
featured in four (4) of the five (5) responses to the RFP; and
WHEREAS, on March 14, 2007, the City Commission, via Resolution No. 2007-
26486, approved the purchase of a Geographic Information System (GIS) Site License from
ESRI, in the amount of $101,204; and
WHEREAS, working closely with the Information Technology Department, and the IT
Steering Committee, the Public Works Department has made significant progress in
developing the IMS; and
WHEREAS, on November 5, 2008, the City Commission, via Resolution No. 2008-
26937, approved an upgrade from the yearly maintenance agreement for the Geographical
Information System (GIS) Software from ESRI, to a three (3) year ESRI Small Municipal and
County Enterprise License Agreement (ELA), which expires on December 7, 2011; and
WHEREAS, the Administration recommends entering into a new three (3) year ESRI
Small Municipal and County Enterprise License Agreement (ELA) for the Geographic
Information System (GIS) Software from Environmental Systems Research Institute Inc
(ESRI), effective December 7, 2011 through December 7, 2014, at an annual cost of
$50.000.
WHEREAS, the City Manager has reviewed and concurs with the Administration.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approves and authorizes City Manager and City Clerk to execute a
License Agreement with The Environmental Systems Research Institute Inc (ESRI) for the
Geographic Information System (GIS); said Agreement having a term of three (3) years,
effective December 7, 2011 through December 7, 2014, at an annual cost of $50.000.
PASSED AND ADOPTED THIS /fill DAY OF 'C7lv�Q/ 2011.
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing The City
Manager And City Clerk To Execute A License Agreement With Environmental Systems Research Institute Inc (ESRI) For The
Geographic Information System (GIS); Said Agreement Having A Term Of Three (3) Years, Effective December 7, 2011,
Through December 7, 2014, At An Annual Cost Of $50,000.
Key Intended Outcome Supported:
Well Maintained Infrastructure, Well Maintained Facilities.
Supporting Data (Surveys, Environmental Scan, etc.):
Issue:
1 Shall the Mayor and the City Commission Adopt The Resolution?
Item Summary /Recommendation:
ESRI software for GIS was part of the original proposal for an Infrastructure Management System (IMS) in Public Works which
included a Computerized Maintenance Management System (CMMS) integrated with GIS. The Commission via Resolution No.
2004 -25501 accepted the recommendations pertaining Request for Proposals (RFP) No. 64 -02/03 and consequently, the
Administration negotiated a contract with Camper Dresser, McKee, Inc. ESRI software was featured in four of the five
responses.
On March 14, 2007, the Commission via Resolution No. 2007 - 26486, approved the purchase of a Geographic Information
System (GIS) Site License from Environmental System Research Institute Inc. (ESRI) in the amount of $101,204. Working
closely with the Information Technology Department, and the IT Steering Committee, the Public Works Department has made
significant progress in developing the IMS. Major accomplishments include:
• CMMS operational in Utilities, Streets, Streetlights, Sanitation, Engineering and Convention Center;
• Interface the Web Enabled Service Request System WebQA with CMMS so that Citizens Service Request creates
automatic a Service Request in Public Works Asset Management System Cityworks without any manual data
entry;
• Miami Beach Traffic Alert Viewer with daily updated traffic alerts;
• Art in Public Places Viewer with location and description of public artworks;
• Wrote application to automate the Cleanliness Program on behalf of the Budget and Performance Department;
• Maintain Addressing and Parcel System in EDEN Financial System;
• Maintain Addressing and Parcel System in PermitPlus Permitting System;
• Maintain GIS Data for the NewWorld CAD system used by the Emergency Services and the Parking and Code
Department;
• Located and mapped all new Green Spaces in the City on behalf of the Parks Department;
• Created Water Use Reports for the Water Rate Study;
• Supported all Departments with maps and information.
On November 5, 2008, the Commission via Resolution No. 2008 - 26937, approved an upgrade from the yearly maintenance
agreement for the Geographical Information System (GIS) Software from Environmental Systems Research Institute Inc.
(ESRI), to a three (3) year ESRI Small Municipal and County Enterprise License Agreement (ELA, effective December 7, 2008
through December 7, 2011, at an annual cost of $50,000.00 except the for the first year cost of $40,907.
The Administration recommends entering into a three (3) year ESRI Small Municipal and County Enterprise License
Agreement (ELA) for the Geographic Information System (GIS) Software from Environmental Systems Research Institute Inc
(ESRI), effective December 7, 2011 through December 7, 2014, at an annual cost of $50.000.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
Financial Information:
Source of Funds: Amount Account Approved
1 $50,000 (annually) IT Contract Maintenance Account No. 550 -
0630- 000325
()BPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Gus Lopez, extension 6641
Sign -Offs:
Depa e t Director Assistant City Manager City Manager
GL F B PDW JMG
T:\A A DA\26Tht\ 9 1 \ES I - Summary.doc B EACH AGENDA ITEM C � Q
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MAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: October 19, 2011 do
SUBJECT: A RESOLUTION OF THE MAYO - AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE A LICENSE AGREEMENT WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC (ESRI) FOR THE
GEOGRAPHIC INFORMATION SYSTEM (GIS); SAID AGREEMENT HAVING A
TERM OF THREE (3) YEARS, EFFECTIVE DECEMBER 7, 2011, THROUGH
DECEMBER 7, 2014, AT AN ANNUAL COST OF $50,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Well Maintained Infrastructure, Well Maintained Facilities.
FUNDING
Funding in the amount of $50,000 is appropriated annually from the IT Contract Maintenance
Account No. 550 - 0630- 000325.
ANALYSIS
ESRI software for GIS was part of the original proposal for an Infrastructure Management
System (IMS) in Public Works which included a Computerized Maintenance Management
System (CMMS) integrated with GIS. The Commission via Resolution No. 2004 -25501
accepted the recommendations pertaining Request for Proposals (RFP) No. 64 -02/03 and
consequently, the Administration negotiated a contract with Camper Dresser, McKee, Inc for
the development of the CMMS portion of the project. ESRI software was featured in four of the
five responses.
On March 14, 2007, the Commission via Resolution No. 2007 - 26486, approved the purchase
of a Geographic Information System (GIS) Site License from Environmental System Research
Institute Inc. (ESRI) in the amount of $101,204.
The Public Works, Fire, Police, Parks and Planning Departments have, in the past, purchased
individual licenses for ESRI software. The GIS System Manager, working with the IT
Department, consolidated these individual licenses and expanded the access into a citywide
site license and enabled access to the GIS by all departments.
Commission Memorandum — ESRI Agreement
October 19, 2011
Page 2
Working closely with the Information Technology Department, and the IT Steering Committee,
the Public Works Department has made significant progress in developing the IMS. Major
accomplishments include:
• CMMS operational in Utilities, Streets, Streetlights, Sanitation, Engineering and
Convention Center
• Interface the Web Enabled Service Request System WebQA with CMMS so that
Citizens Service Request creates automatic a Service Request in Public Works Asset
Management System Cityworks without any manual data entry
• Miami Beach Traffic Alert Viewer with daily updated traffic alerts
• Art in Public Places Viewer with location and description of public artworks
• Wrote application to automate the Cleanliness Program on behalf of the Budget and
Performance Department
• Maintain Addressing and Parcel System in EDEN Financial System
• Maintain Addressing and Parcel System in PermitPlus Permitting System
• Maintain GIS Data for the NewWorld CAD system used by the Emergency Services
and the Parking and Code Department.
• Located and mapped all new Green Spaces in the City on behalf of the Parks
Department.
• Created Water Use Reports for the Water Rate Study.
• Supported all Departments with maps and information.
On November 5, 2008, the Commission via Resolution No. 2008 - 26937, approved an upgrade
from the yearly maintenance agreement for the Geographical Information System (GIS)
Software from Environmental Systems Research Institute Inc. (ESRI), to a three (3) year ESRI
Small Municipal and County Enterprise License Agreement (ELA, effective December 7, 2008
through December 7, 2011, at an annual cost of $50,000.00 except the for the first year cost
of $40,907.
The Administration recommends entering into a three (3) year ESRI Small Municipal and
County Enterprise License Agreement (ELA) for the Geographic Information System (GIS)
Software from Environmental Systems Research Institute Inc (ESRI), effective December 7,
2011 through December 7, 2014, at an annual cost of $50.000.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve and authorize the City Manager and City Clerk to execute a license
agreement with environmental systems research institute inc (ESRI) for the geographic
information system (GIS); said agreement having a term of three (3) years, effective
December 7, 2011, through December 7, 2014, at an annual cost of $50,000.
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