Amendment 2 with HMIS Staffing Program -
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EXTENSION AND AMENDMENT #2 OF THE AGREEMENT
BETWEEN
MIAMI -DADE COUNTY AND
THE CITY OF MIAMI BEACH
HMIS STAF'FING PROGRAM /CONTRACT #PC- 1112- HMIS -2
HOTEL/MOTEL PLACEMENT /CONTRACT #PC- 1112- HTMT -2 ,
TIJIS AMENDMENT OF AGREEMENT #2 " (the "Agreement Amendment ") is made as of
l by and between. Miami -]Dade County, through the Miami -Dade County
Homeless rust (the "County ") and The City of Miami Beach, "a provider of services to homeless
individuals, hereinafter referred to as the "Provider ".
WITNESSETH:
WHEREAS, On January 9, 2010, the County and the Provider entered into an Agreement
( "Agreement ") which provides funding for the provision of housing and services to homeless
individuals in Miami -Dade County.
WHEREAS, On January 18, 2011., said Agreement was amended and extended for one (1) year; and
WHEREAS, this Agreement provides for.certain rights and.responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at .the sole discretion of the
County; and
WHEREAS, the County, is desirous of extending and amending the Agreement for one (1) additional
year pursuant to the terms of the Agreement;
NOW, THEREFORE, RE IT RESOLVED, for and consideration of the mutual - agreements
between.the County and the Provider; which are set forth in this Amendment of the Agreement 42;_.
the receipt and .sufficiency of which are acknowledged, the County and the Provider amend this
Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #2,
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
The City of Miami Beach
Emergency Hotel /Motel Placement (PC- 1112- HTMT -2), HMIS Staffing (PC- 1112- HMIS -2)
ARTICLE III — Amendments
The Agreement is hereby amended as. follows:
.Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
1. Emergency Iiotel/Niotel Placement Program $50
2. HMIS Staffing Program .$129333.00
Total Contract Amount: $629333.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All' services undertaken by the Provider before the County's execution of this Contract shall be at.
the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its .sole discretion, may allow Provider an advance of N/A once the Provider
has submitted an appropriate request. and submitted an invoice in the form required by the
County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 201 -1 -2012 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing.
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The City of Miami Beach
Emergency Hotel /Motel Placement (PC -1112- HTMT -2), HMIS Staffing (PC- 1112- HMIS -2)
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
2011 -2012 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider. may, with the County's prior written approval; revise
the schedule of payments or the line. item budget, and. such revision shall not require an
amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Terin of this Contract shall commence' on
October 1, 2011 and terminate at the close of business on. September 30; 2012
SIGNATURES APPEAR ON THE FOLLOWING PAGE
Attachment A
_ The City of Miami Beach
Emergency Hotel/Motel Placement Program
Scope of Services
The Provider agrees. to provide emergency hotel /motel placements of homeless families
with children for a period of up to seven (7) days in area hotels /motels. In addition, the
PROVIDER may also place chronic homeless individuals as well as hard -to- serve,
transgender clients, on an as- needed basis.
Chronic homeless individuals as well - as hard -to -serve transgender clients may be
provided food vouchers on an as- needed basis of up to $20.00 per diem. Families with
two (2) to three (3) members may be provided food vouchers on an as- needed basis of
$20.00 per diem while residing in hotels /motels.. Families with four (4)' to five (5)
members may be provided $25.00 per diem, families with six (6) to eight (8) members
may be provided $40.00 per diem, and families with nine (9) members may be provided
$45.00 per diem while residing in hotels /motels.
Reimbursements will only be made for properly documented disbursement of food
vouchers.
All reimbursements must be submitted to the County by the 15 day of each month
following the month of service.
All reimbursement requests must be approved by the County prior to , the disbursement of
.funds.
The City of Miami Beach
HMIS Staffing
Scope of Services
The PROVIDER shall provide a' dedicated HMIS Outreach staff person. The purpose of
this staff position is to maintain data current in the HMIS and includes, but is not limited.
to input of client data upon intake, updates of client' files, compilation of reports and
entering data for statistical purposes. Failure to maintain this data current, as evidenced
by HMIS generated Monthly Progress Reports submitted to the County each month under
the U.S. HUD .sub- recipient Agreement between the City of Miami Beach and the
Miami -Dade County Homeless Trust may result in the termination of this Agreement.
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Attachment B
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City of Miami Beach
Homeless Services Division
1700 Convention Center Drive
Miami Beach, Florida 33139
2011/2012 Proposed Expenses
Emergency Hotel /Motel Funds
Line Item Proposed Quantity Proposed Unit Cost Total
Room Nights 680 59.00 * * 40,120.00
Meal Allowance 420 20.00 8,400.00
20 25.00 500.00,
20 40.00 800.00
4 45.00 18.0.00
$50,000.00
Current Hotel /Motel Vendors:
Bayside Motor Inn — 5101 Biscayne Blvd., Miami, Florida 33137 $60 /night
James Hotel — 1680 James Avenue, Miami Beach, Florid_ a 33139 - $85 -$95 /night
Rodeway Inn — 1050 NW 14 Street, Miami, FL 33136 - $59.00 /night
Current Meal Allowance Vendors:,.
Winn -Dixie Supermarkets (via food voucher or Visa Purchasing Card)
Publix. Supermarkets (via food voucher or Visa Purchasing Card)
Food Voucher Daily Allotments by Household Size (based on monthly allotments averaged out daily by.
the Supplemental Nutrition Assistance Program SNAP
1 2 3 4- 5 6 7 8 9 Persons ;
Person Persons Persons Persons Persons Persons . Persons Persons
$20.00 /da $25.00 /day $40.0.0 /day $45.00/day
* Payments made via Visa Purchasing Cards- reference numbers are the authorization for electronic
payment.
** Rates may increase to $95.00- $150.00 during peak season
HMIS Staffing Grant
I HMIS Administrator
Annual Salary $42,719.30
HMIS Staffing Grant Amount $12,333.00-
The .City of Miami Beach
Emergency Hotel /Motel Placement (PC -1 112- HTMT -2), HMIS Staffing (PC -I 112- HMIS -2)
IN WITNESS WHEREOF, the parties have caused this four 4 page Amendment of the
Agreement #2 to be executed by their respective and authorized officers the day and year`fi -rst
above written.
THE CITY -OF MIAMI BEACH MIAMI -DADE CO
By: By:
Name: Name:
T 0 `i -j ryx& c Title:
Date: Date
Attest: Attest: H ARVEY RUVI N, Clerk
Authorized Person OR Board of County Commissioners
Notary Public
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Print Name; $C .1� {�MMin By: "
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Print Name
Title: C `c' �. `
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Corporate S jNo al /Stamp:
INC
ORP ORATED.*
APPROVED AS T4
FORM & LANGUAGE
& FOR EXECUTION
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ttorne Date
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