Amendment 1 - Identification Assistance Program EXTENSION AND AMENDMENT 41 OF THE AGREEMENT
BETWEEN
MIAMI -DADE COUNTY AND
THE CITY OF MIAMI BEACH
FOR THE
IDENTIFICATION ASSISTANCE PROGRAM
GRANT #: PC- 1112• -ID -B'
TH S AMENDMENT OF AGREEMENT #1 (the "Agreement Amendment ") is made as .of
C t ( by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County ") and The City of Miami Beach, a provider of services to. homeless
individuals, hereinafter referred to as the "Provider ".
WITNESSETH:
WHEREAS, On May 5 2011, the County and the Provider entered into an Agreement
�( "Agreement ") which provides funding for the provision of housing and services to homeless
individuals in Miarni -Dade County:
WHEREAS, this Agreement provides for certain.rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments . and extensions at the sole discretion of the
County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1) additional
year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the Agreement #1,
the receipt and sufficiency : of which are acknowledged, the County and the Provider amend this
Agreement as follows:
ARTICLE I Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement # 1.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
i
The City of Miami Beach
Identification Assistance Program PC- 1112 -B
ARTICLE III — Amendments
The Agreement is hereby, amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE
Subject to. available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
- Identification Assistance Program $25,000.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at
the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the.
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion; may allow Provider an advance of up to $6,250.00 (equivalent
to three (3) months of the annual contract amount) once the Provider has submitted an
appropriate request and submitted an invoice in the form required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services -in accordance with the 2011 -2012 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider .in writing.
The City of Miami Beach
Identification Assistance Program PC- 1112 -B
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be- made in accordance with the
2011 -2012 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval; revise
the, schedule of payments or the line item budget, and such revision shall not require an
amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term. of this Contract shall commence on
October 1, 2011 and terminate at the close of business on September 30, 2012 Contingent of
the existence of sufficient funding and the approval of the County, this Contract may be extended
for three (3) additional one (1) year terms, at the County's sole discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
3
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The City of Miami Beach
Identification Assistance Program PC -I I I2 -B
IN WITNESS WHEREOF, the parties have caused this four 4 page Amendment -,of the
Agreement . #I to be executed by their respective and duly authorized officers the day and year first
above written.
THE CITY OF MIAMI BEACH MIAMI -DADE CONTY
By: By
Name: Name:
Title: C (�-1 ✓14 n.- o°� —rZ_ Title:, ��UaAA -ka�4 6V
Date:
Date:
Attest: - D Attest:
HARVEY RUVIN, Clerk
Authorized Person OR Board of County Commissioners
Notary Public
Print Name: �0 Bh P A VZ OL By :
Title: Print Name: ;; g
Corporate Seal OR Seal /Stamp:
INOORi' ,
CH 2
APPROVI =D AS TO -
FORM & 1..A
& FOR E7:E iajN
orne
- 4
ATTACHMENT R
BUDGET
THE CfTY OF MIAMI BEACH
Category ! I Requested O't per acs i icaFion
ur�ding Funding
Sources-
' Salaries $14 Case worker - 16
hours per week x 52
i _ l weeks
Posta e $170.00 Postage for birth
g
certificates and
immigration document
requests..
Office Supplies $1,000.00 Case files, pens,
paper, toner, labels,
envelopes,
Transportation $760 I Transportation, of
clients to the
Department of Motor
Vehicles
identification 69,070.00 ' 7 59:00 sdent f catioi: Doc ument l=ees I document
�
replacement filing
fees
O AL $25 =$2759.00
1 One case worker w be fired to fill this position.
2 Document fee expenses are projected as the following for the 12 -month program
span.
Document /Service Quanfiity Unit Cost Total
Florida 200 $25.00 $5,000
Identification Card"
Birth Certificates 200 I $40.00 ; $800
Marriage & Death 20 $80.00 560
certificates _ - --
U . S. Permanent 6 $370.00 $2,220
Resident Cards _ - - ---
Biorrietrics 6 $85.00 $51 0.00
O ingerprints) —.–
Florida Driver's
Lice::nses 10 $48.00 1$480.00
TOTAL 1 . $9070.00 �
THE CITE' OF MIAMI BEACH
IDENTIFICATION ASSISTANCE PROGRAM
GRANT #:. PC- 1112 -ID -B
SCOPE OF SERVICES
The provider agrees to provide identification assistance services to 300 homeless persons in Miami -Dade
County. The following services must be provided under this Agreement:
■ - Identification document replacement services for homeless persons in Miami -Dade County.
Documents to be replaced include but are not limited to:
1. Florida Identification Cards
2. Birth Certificates
3. Marriage Certificates
4. School Records.
5. Court Documents (judgments, orders, related documents)
6. Lawful Permanent Resident Cards
7. Naturalization Certificates
8. Florida Driver's Licenses
Note: The cost of replacing the documents specified above may be funded via this grant or where
applicable fee waivers may be obtained via the appropriate source.
■ Staff shall deliver identification services to homeless individuals.
■ Staff shall maintain a regular working schedule, as may be modified from time to time as
mutually agreed upon in writing, with an intake specialist/case worker providing services.'
Staff mg will be provided primarily in the Miami Beach Office of Homeless Programs located at
555-17' Street, Miami Beach, Florida.
■ Provide referral services for community - based resources including but not limited to: legal and
medical services, food, employment, vocational training and clothing.
■. Provide follow -up and tracking of each person assisted to determine outcome measures.
PERFORMANCE MEASURES
EXPECTED OUTCOMES INDICATORS
1. Homeless clients will be assessed 300 clients will be assessed
2. Homeless clients will obtain vital personal 200 or 66% of homeless clients will :obtain vital
identification documents.. personal identification documents.
3. Homeless clients will= obtain official photo 150 Or 50 % of homeless clients will obtain official
identification. photo identification.
fi r' Q
City of Miami Beach Identification Assistance Grant
Budget
Category Requested Justification
Fundin
Salaries 1 case. $14,000.00 Case worker 16 hours per week
worker. x'52 weeks
Postage $500.00 Postage for birth certificates and
immi ration document requests.
Office Supplies $1,000.00 Case files, pens, paper, toner,
Labels, envelopes,
Transportation $760 Transportation of clients to the
Department of Motor Vehicles
Identification $9,070.00 Identification document
p g
Document Fees replacement filing fees
TOTAL $25,330.00
Proposed Budget Amendment
Category Requested Justification
Fundin
Salaries 1 case $14 Case worker - 16 -hours per week
worker x 52 weeks
Office Supplies $300.00 Case files, pens, paper, toner,
envelopes
Identification $10 Identification document
Document Fees replacement filing fees
: TOTAL $25,000.00
*Note:
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