Ars Flores Symphony Orchesra Inc. MIAMIBEACH
City of Miami. Beach Cu_ ltural Affairs Program and Cultural Arts Council
Fiscal Year 2011/12 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 27th day of September 2011 between the City of Miami Beach,
Florida (the City), and (Grantee).
Article I / Grant Description
1. Grantee: Ars Flores Symphony Orchestra, Inc.
Grant Contact: Terri Mitchell
Address: 3301 College Ave., c/o Nova Southeastern University
City, State, Zip: Ft. Lauderdale, FL 33314
Phone, fax, e-mail: 954.262-5303,,954.262-5313, terriflutist1(aaol.com
2. Grant amount: $13,714.72 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project -and submission and approval of Final Report.
3` Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2 -A Project Budget and 2 -B Grant Budget, attached hereto
5. Contract execution deadline: November 15, 2011
6. Expenditure deadline: September 30, 2012
7._ Project completion date: April 22, 2012.
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS WHEREOF, th parties hereto have executed this Agreement this O�� day of N�11 QMfg 2 01 1.
Matti err ra ff6wer, Mayor Signature ..t
Attest: nn .. STATE OF FLORIDA, COUNTY OF MIAMI- DADE
cal,
Robert Parcher, City Clerk The foregoing instrument was acknowledged before me
Grantee' Co rporate Seal Here this_LL_Lday of WOV 'Vz M��c - 2011, -by
1 of
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,._ corporation. He /She is personally known to me or has
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GRANTEE:
Federal ID #: 91- 2078222 Signature of Notary Public
BY: Terri Mitchell, Second Vice President 4
Printed. Name of Organization's Authorized R ep res entat iv e Notary Name: � `-" �- e \, 1V\ �
(City Attorney Approval Here) Notary Public, State of Florida
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION i i Lx e s.� A
CLAUDETTE CHIN:Loy
Notary Public - State of Florid&
t . Jr - i t . My Comm. Expi Apr 10. 2015
Date Commission # EE 50005
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Article Ill/ General Conditions
1. Parties The parties to this Agreement are the Grantee'.listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the.City Manager or his authorized designee, who shall be the City's
Cultural Affairs Program .Manager.
2. Project Description The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2 -B. A mandatory
dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate
this match through cash,- other matching grants and /or 1n -Kind contributions in excess of 25 % of the
total cash project budget. Line item changes to said Budget shall not exceed ten percent (10 %) per.category,
and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence,,
amendments to the. itemized Grant Award Budget in Exhibit 2 -B shall not be permitted without the prior written
consent of the Cultural Affairs . Program Manager. Said requests shall be, made in advance of the project's
commencement, in writing, detailing and justifying the need for such changes.
3. R eports : This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the
Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager
within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year,
or September 30, 2012, must submit their final reports no later than November 15, 2012. New Grant awards
will, not be released until all Final Reports for previous years' funding are received.
4. Amount of.Grant and Payment Schedule total amount of the Grant is specified in Article 1 -2 (subject
to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial support of
any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto. �.
5. Program Monitoring and Evaluation The Cultural Affairs Program Manager may monitor and conduct an
evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey
adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. _ Bank Accounts and Bonding Monies received pursuant to this Agreement shall be kept in accounts in
established Miami -Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or
Write checks on Grant funds.
7'. Accounting and Financial Review Funded activities must take place within the City's fiscal year for
which they are approved (October 1 - September 30).The Grantee shall keep accurate and complete books
and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards. These books and records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers,. bills, invoices, receipts and canceled checks,
shall be dated within the fiscal year for which they are approved and retained in,Miami -Dade County in a secure
place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified
in Article 1 -5. These books, records, and documents may be examined by the City, and /or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable . notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial_ records of the .Grantee,
whether or not purported to be related to this Grant.
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8. Publicity and Credits The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council.
Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted
under this Agreement, pursuant to Article 11 -12.
9. Liability and Indemnification The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and contractors, from any and all.liability, losses or damages, including'attorneys' fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of., relating to, or
resulting from the performance if this Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit its obligation; as set forth herein, to indemnify, hold harmless and
defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity.arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment The Grantee shall not be permitted to assign this Grant, and any purported assignment
Will be void, and shall be treated as an event of default pursuant to Article II -12.
11. Compliance with Laws The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City Laws, including but not limited to Miami -Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully.set forth herein, and Chapter
2, Article' V11 of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Defau It/Term ination Provisions In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, th,e Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel
all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and
the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of
termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have
been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated, the following provisions will also apply:
a. For first -time violations — Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already. received (first half) up to the termination date.
Additionally, Grantee will be ineligible to apply and /or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years:
b. For more than first -time violations - Any compliance infractions beyond first -time violations will be
considered by the Cultural Affairs Program Manager, on a case -by -case basis. As part of his consideration, the
Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final
decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion
- of the City.
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Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1 -5 must be returned to the City. within fifteen (15) days
after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request
in writing, -from the Cultural Affairs Program Manager an extension - of the Expenditure Deadline which, if
approved, shall be for, a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City
of Miami Beach, Florida.
These .provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will'Not be Waiver of Breach The indulgence of either party with regard to any breach or
failure to perform any. provision of this Agreement shall not be deemed to constitute a waiver of the-provision or
any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term
of this Agreement.
14. Written Notices Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the.Grantee atthe address specified in Article I -1 of '
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
:City of Miami Beach Dept. of Tourism and Cultural Development,. 1 700-Convention Center Drive, Miami Beach,
Florida 33139 -1819.
15. Captions Used in this Agreement Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer:
16. Contract Represents Total Agreement This contract, including ,its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
\ Article III /'Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the.
Grantee is performing a public purpose through the programs; projects, and /or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be considered a
breach of the terms of this Agreement and will allow the City to seek remedies including, but not'limited to, those`
outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will .comply with Title VI of_the Civil Rights Act' of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Sections 62 -31 through 62 -66 of the City Code, and as amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of race, color, national origin,
religion, sex, gender .identity sexual orientation, disability, marital status, financial status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying -the same employment opportunities
that are available to persons without disabilities.
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The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination .on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S.
District Court,, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
-THE REMAINDER OF THIS PAGE IS LEFT INTENTIONALLY BLANK-
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Exhibit 11 Revised Project Description
Organization: Ars Flores Symphony Orchestra, Inc.
{
Completely describe Project approved by the.Grants Panel and in a separate narrative detail all revisions to
the. Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times,; artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel
On Sunday, November 13th, 2011 7:30 pm, Ars Flores Symphony Orchestra will open its
second season of concerts at the Colony Theatre with a spectacular new work entitled, "A
Night at the Movies!" The concert will showcase the orchestra itself, while incorporating visual
media to enhance the experience of hearing music from the movies.
-The first half of the concert is comprised of classical music used in multiple movies, including
music from Beethoven, Mozart, Bizet and Liszt. We will augment the auditory memory with a
visual component, showing short (four- second or less) clips from movies in which each piece
was used. Some of the movies featured will be Ace Ventura: Pet Detective and Charlie's
Angels: Full Throttle (Mozart); Austin Powers in Goldmember and Saturday Night Fever
(Beethoven); and Meet the Parents (Bizet). We also envision using Five performers /dancers,
dressed as "Tom and Jerry "during the Hungarian Rhapsody No. 2 by Liszt.
The second half consists of orchestral music that was written specifically for the movies. To
enrich the musical. experience, we will use live dancers with the Chicago Medley, and display
visuals that highlight the 'natural world and space theme' of Apollo 13 Selections and Dances
with wolves, Concert Suite. The second half will end with selections from the famous Indiana
Jones movies, which stand on their own. As always, we will offer a free pre- concert lecture to
elaborate on the concert's subject, enabling the audience to begin the concert more informed
and aware of the history and other influences that shaped the pieces.
The concert is not only targeting the traditional "older orchestra follower, but also targeting
younger audiences who, at first, might not be interested in attending a symphony concert. By
incorporating other, more familiar art forms of visual media and dance with our concert, we
hope to attract larger audiences, educate new audience members about orchestral music
and create a feeling of community among our listeners. Audiences will be surprised by how.
much movie music came from classical composers.
➢ On Sunday, Nov. 13, 2011, 4:00 pm, Ars Flores will begin its second season of free Music
for Munchkins concerts in Miami Beach at the Colony Theatre. Ars Flores will continue
expand the "Munchkins Club," registering children and their families, and encouraging
attendance through membership name badges and prizes. During the concerts, children are
allowed to move and respond verbally to what they hear, creating a child- friendly
environment for the comfort of parents and - children and, when appropriate, interact with the
orchestra on stage. After the 30- minute Munchkins concert, a reception allows the children to
-interact with musicians on an individual basis. Students in all Miami Beach public schools
will be invited through post cards and notices sent to the schools.
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➢ On Sunday, March 25, 2012, 7:30 pm, at the Colony Theatre, Ars Flores will present a
new concert titled, "Stories in Music and Dance," with programming based on works written
for ballet. In this concert, we will- collaborate for the first time with the Amazonia Vocal
Ensemble, a 50- piece vocal group that is "dedicated to the performance and preservation of
Latin American choral music. Their Artistic Director, Vicente Chavarria, is bringing the .piece,
'1a Doncella," written by Alberto Grau, from his native Venezuela to the U.S. for the first time
and will be guest - conducting. This piece is unique in that it utilizes a narrator, dancers, a
chorus and an orchestra.
In order to make the work accessible to American audiences, we will be translating the
narration into English and providing subtitles for the choral text, as would be done for most
opera performances. We will also be collaborating with the Jubilee Dance. Theater, who will
choreograph and perform the ballet , accompanying the work.
During this concert, we will also present "Appalachian Spring" by Aaron Copland,. "Dance of
the Hours" from the opera, "La Gioconda" by Ponchielli, and "Ritual Firedance by Manuel
DeFalla. All of these pieces were originally dances, and the music itself illustrates their
stories. A pre- concert lecture will provide 'what -to- listen -for' tips and help the audience better
understand the performance.
The program was designed to attract a broader, and more diverse audience. Incorporating
other groups and artists enlarges our audience; in that each of these groups has its own
audience, as we have ours.. By with these groups, all of the groups benefit.by
having their art form presented to audience members from.each other's groups. We believe
this concert will appear to the more Hispanic, artistic nature of Miami Beach residents.
➢ Of course, we will also offer a free Music for Munchkins concert at 4:00 pm on Sunday,
M.arch'25 ", at the Colony Theatre for children and their families. The Munchkins. concert will
featuring samples' °of the works —along with the dances —from that evening's concert on
"Stories in Music and Dance." Students in all Miami Beach public schools will be invited
through post cards and notices sent to the schools.
➢ On Sunday, April 22, 2012, 7:30 pm, Ars Flores will present our chamber concert entitled,
"Beautiful Music for an Intimate Setting." This concert will include an intimate evening of
music for small ensembles, featuring the Ars Flores V: the resident Woodwind Quintet
comprised of Mentors from the orchestra. Dr. Michael Caldwell, concert pianist and Chair of
the Performing Arts Department at Nova Southeastern University (NSU), will.work with Ars
Flores V to - present the "Poulenc Sextet" for Woodwind Quintet and Piano., The concert will
also include "Trois Pieces Breve' by lbert, "Five Easy Dances" by Agay, and an arrangement
of "Peter and the Wolf' by Prokofiev.
This concert's target audience includes the more traditional classical and chamber music
lover, concertgoers who prefer a closer connection to the musicians and NSU students.
➢ " We will also present a free Music for Munchkins concert on April 22nd at 4:00 pm, targeting
young children and their families, featuring samples of the evening's concert: Both concerts
on April 22 will take place in Colony Theatre.
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Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the work
- is new or has never before been presented in Miami Beach.
➢ Ars Flores had to make a programming change to the concert scheduled for Sunday,
.March 25, 2012 7:30 pm, at the Colony Theatre. The theme and concert will still be. titled,
"Stories in Music and Dance," with programming based on works written for ballet. However,
we are unable to present the piece, "La Doncella," written by Alberto Grau, which was to be
collaborated with Amazonia Vocal Ensemble. Amazonia's Artistic Director, Vicente
Chavarria, relocated to California and will be unable to be here in time.to rehearse with the
chorus. Because this work would have required a lot of coordination with narration subtitles,
the chorus and dancers, we decided to remove it at this time.
In place of "La Doncella," the orchestra will present Shostakovich's "Ballet Suite No. 1,"
supported by Jubilee Dance Theater, who will choreograph and perform the ballet
accompanying the work.
During this concert, we will also present "Appalachian Spring" by Aaron Copland, "Dance of
the Hours" from the opera, "La Gioconda" by Ponchielli, and "Ritual Firedance ". by Manuel
DeFalla. All 'of these pieces were originally dances, and the music itself illustrates their.
stories. .A pre - concert lecture will provide 'what -to- listen -for' tips and help the audience better
understand the performance.
The program was designed to attract a broader and more diverse audience. Incorporating
another group enlarges our audience, in that the. dance company has its own audience,, as
we have ours. By, collaborating with this group, we all benefit by having our art forms
presented to audience members from each other's groups.
r
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Exhibit 2 -A: Project Budget / Revised Total Project Budget
Name of organization: Ars Flores Symphony Orchestra, Inc.
Date(s) of Project: 11/13/11, 3/25/12, 4/22/12
Attach a copy of the total Project budget �.t^shexpenses and cesh� �
speGifiGally ideRtified with y' Gt 9F eve ., Round off all numbers to the
nearest dollar
...EXPENSES - REVENUES
CASH IN -KIND CASH. IN -KIND
Personnel - artistic Admissions
Personnel - technical Contracted services
Personnel - administration Tuitions
Outside artistic fees /services Corporate support
Outside other fees /services Foundation support
Marketing /Publicity Individual support
Space rental Government grants
Utilities Federal
Equipment rental State
Office supplies
Other Costs: (Itemize below) Other Contributions (Itemize below)
City of Miami Beach Grant Award 13,714.720
Total cash expenses Total cash revenues
Total in -kind expenses Total in -kind revenues
Total project expenses Total project revenues
CASH & IN - KIND CASH & IN -KIND
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Exhibit 2 -B: Project Budget / Revised Grant Award Budget
Name of organization: Ars Flores Symphony Orchestra, Inca r
Date(s) of Project: 11/13/1-1, '3/25/12, 4/22/12
Grant Award:. $13,714.72
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only
be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten
percent (10 %) per category, so long as said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel = artistic $10,286 Equipment Rental
Personnel — 'technical Space rental (Performance
Related Only) $686
Outside artistic fees
Marketing /Publicity $1,372 Total Other Costs (itemize
Below)
Printing 686
Description Amount
Postage Music rental $685
TOTAL (must equal grant award): $13,715
Grant requirements
Grant funds must'be spent within budget categories agreed upon in grant agreement
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach Logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultura[Arts Council."
Allowable Grant Expenditures as.Relates to Grant Project
• Artistic and technical fees directly related to the proposed program or event
Production costs related to the proposed program, project orevent
• Honoraria
• Equipment rental and expendable materials
Marketing
Publicity
• Equipment rental and personnel necessary to. provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project -
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and . mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social /Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists _
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the 'public; unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager .
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Co.pies. of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back.copies), ETC. ;
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2011 -12 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
Proof of performance(s), such as programs, brochures and flyers.
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List all project related expenses. Round amounts to the nearest dollar (do not show cents). Provide an additional sheet with an itemized.
budget for any items in the "Other Costs" category above $5,000. NOTE: Total project expenses and revenues must equal.
CASH D GRANT *IN -KIND
OLLARS CASH MATCH
EXPENSES = ALLOCATED + (MIN $1 TO $1) CONTRIBUTIONS.
PERSONNEL
ADMINISTRATIVE: No. OF EMPLOYEES: 2 20000 N/A 20000 ' 15000
ARTISTIC: No. OF ARTISTS: 80 55286 10286 45000 5000
TECHNICAL: NO. OF EMPLOYEES: 0 0 0 0 1 000
OUTSIDE ARTISTIC FEES: No. OF ARTISTS: 3 3000 0 3000 1000
OUTSIDE TEC14NICAL FEES: No. OF
TECHNITIONS: 1 1000 0. .1000 1000
MARKETING /PUBLICITY 4372 1372 3000
PRINTING 1686 686 1000
POSTAGE 2000 0 2000
IN COUNTY TRAVEL (PERFORMANCE RELATED ONLY) 0 NA 0
OUT OF COUNTY TRAVEL 0 N/A 0
EQUIPMENT RENTAL 4000- 0 4000
EQUIPMENT PURCHASE 0 N/A 0
SPACE RENTAL (PERFORMANCE RELATED ONLY) 2686 686 2000
INSURANCE (PERFORMANCE RELATED ONLY) 1500 N/A .1500
UTILITIES 3000 NhA 3000
SUPPLIES/MATERIALS 5000 0 ' 5 5000
OTHER COSTS (ITEMIZE BELOW):
Music Rental 2865 685 2000
Music Purchase 2000 0 2000
After Concert Receptions 2500, 0 2500
:GRANT.AMOUNT RECEIVED
13715
TOTAL CASH EXPENSES 110715 13715 97000
TOTAL IN-KIND CONTRIBUTIONS *In -Kind Contributions must not exceed 25% of Total 23000
Cash Expenses stated above.
TOTAL PROJECT EXPENSES
$140,000 Sum of Cash & In -Kind
*In -kind contributions are the documented fair market value of non -cash contributions provided to the grantee by third parties
which consist of real property or the value of goods and services. These figures are not included in budget! calculations. Please
note that In -Kind contributions may not exceed 25% of the total organizational budget and total cash project budget.
FY 2011/12 City of Miami Beach Artistic Disciplines Application Page 2 of 2