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2011-27799 Reso
RESOLUTION NO. 2011-27799 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER RELATIVE TO THE RANKING OF PROPOSERS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 FOR MOBILE APPLICATION DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION,SPECIAL EVENTS,AND OTHER CITY SERVICES;AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITHTHE TOP-RANKED FIRM OF PARKING IN MOTION, LLC,AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF STREETLINE, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, the City of Miami Beach Parking Department ("Parking") is dedicated to providing state-of-the-art parking technology and services for its users; and WHEREAS, the Mayor and City Commission at its May 11, 2011 meeting authorized the Administration to issue an RFP for mobile applications developers for municipal parking, transportation, parks and recreation, special events, and other City services; and WHEREAS, RFP No. 32-10/11 was issued on May 27, 2011 and the Procurement Division e-mailed,as well as uploaded the RFP to BidSync.com and Bidnet,sending notifications to over 250 firms, resulting in the receipt of proposals from Etisbew Technology Group; Fujitsu America, Inc.; Itera Consulting; Parkfast; Parking in Motion; SMX Services&Consulting, Inc.; Streetline, Inc.;and Vodafone International Services; and WHEREAS,in performing due diligence, Etisbew Technology Group, Itera Consulting and Vodafone International Services were determined to be non-responsive for not providing the required, signed documents in their submissions; and WHEREAS,on September 16,2011,the City Manager via Letter to Commission No.231- 2011 appointed an Evaluation Committee (the"Committee"), consisting of the following individuals: Scott Diffenderer, Transportation and Parking Committee; Rocio Alba, Finance Manager, Parking Department, CMB; Francine Madera, Neighborhood Leadership Academy Graduate; Max Sklar, Director of Tourism and Cultural Development, CMB; Nannette Rodriguez, Public Information Officer, Community Relations, CMB; Julio Magrisso, Assistant Director, Parks and Recreation Department, CMB; Robert Biles, Applications System Manager, Information Technology, CMB; Alternates: J.P. Morgan, Transportation and Parking Committee; Leigha Taber, Neighborhood Leadership Academy Graduate; and WHEREAS, the Committee convened on November 1, 2011 and was provided with an overview of the project, information relative to the City's Cone of Silence Ordinance, and recent changes to the Government in the Sunshine Law, discussed the scope of services and the five (5) proposals, and due to the complexity of the scope of services, and unknown specifications for the non-parking applications,the Committee requested the opportunity to interview the proposers;and WHEREAS, the Committee reconvened on November 15, 2011, and listened to presentations and participated in question and answer sessions with each of the five(5)proposers, and discussed and evaluated the proposals based on the evaluation criteria as outlined in the RFP; and WHEREAS,the Committee ranked Parking in Motion, LLC as the top-ranked firm, Fujitsu America, Inc., as the second-ranked firm, and Streetline, Inc. as the third-ranked firm; and WHEREAS,after reviewing the Committee's recommendation,and considering the ranking of proposals,the City Manager exercised his due diligence,and is recommending to the Mayor and City Commission that Fujitsu not be recommended as the second-ranked firm due to the proposed fees, and instead, the City Manager deems it to be in the best interest of the City to rank Streetline, Inc. as the second-ranked firm and not consider Fujitsu further due to the potential financial impact to the City. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Proposals (RFP) No. 32-10/11, for Mobile Application Developers for Municipal Parking,Transportation, Parks and Recreation, Special Events,and Other City Services; authorize the Administration to enter into negotiations with the top-ranked firm of Parking in Motion, LLC; and should the Administration not be able to negotiate with the top-ranked firm, authorize the Administration to negotiate with the second-ranked firm, Streetline, Inc., further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /� day of Dicem6er• , 2011. ATTEST: '��01..,BF,9I''� PO PAIU : * ,,/ '' i CITY CLERK °' ' �h ' /•R x'9,4••............•.•'' �4441,,cH„26',. T:\AGENDA\2011\12-14-11\Mobile Application Developers Reso.doc APPROVED AS TO FORM &LANGUAGE &FOR EXECUTION 0 ,i, - 1i l` 7 , .m f ` Date V COMMISSION ITEM SUMMARY Condensed Title: A Resolution Accepting The City Manager's Recommendation Pertaining To The Ranking Of Firms For Mobile Application Developers,Authorizing The Administration To Enter Into Negotiations,And Authorizing The Mayor And City Clerk To Execute An Agreement. Key Intended Outcome Supported: I Improve process through information technology Issue: Shall the Commission Adopt the Resolution? Item Summary/Recommendation: The City's goals and objectives are to disseminate and promote its transportation and parking services in an easy, convenient, and reliable format. A mobile application is the preferred method to provide this information to the maximum number of people in the most cost-efficient manner. The Mayor and City Commission at its May 11,2011 meeting authorized the Administration to issue an RFP for mobile applications developers for municipal parking, transportation, parks and recreation, special events,and other City services. The Parking and IT Departments compiled a Scope and Specifications for the issuance of an RFP for the development of a mobile application for municipal parking and transportation, and other City services. RFP No. 32-10/11 was issued and sent to over 250 firms. Proposals were received from Etisbew Technology Group; Fujitsu America, Inc; Itera Consulting;Parkfast; Parking in Motion; SMX Services&Consulting, Inc.;Streetline, Inc.;and Vodafone International Services. The proposals from Etisbew, Itera,and Vodafone were deemed non-responsive by Procurement for lacking any signatures, in addition to other several required documents. An Evaluation Committee appointed by the City Manager reviewed,listened to presentations,participated in Q&A with the five (5) remaining Proposers, scored and ranked the proposals. Based on the published evaluation criteria,the Committee ranked Parking in Motion as the top-ranked firm; Fujitsu as the second- ranked firm; and Streetline as the third-ranked firm. After reviewing the Committee's recommendation, and considering the ranking of proposals, the City Manager exercised his due diligence,and is recommending to the Mayor and City Commission that Fujitsu not be recommended as the second-ranked firm due to the proposed fees. Instead, the City Manager deems it to be in the best interest of the City to rank Streetline, Inc. as the second-ranked. It is recommended that the Mayor and City Commission adopt the resolution. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 N/A N/A 2 OBPI Total Financial Impact Sum ry: City Clerk's Office Le ' ative Tracking: Gus Lopez ext 6641 Sign-Offs: Departm nt Director Asst, nt City Manager City Manager SF CA JGG IN PDW JMG T:\AGENDA\2011\12-14-11\Mobile Application Dev tors Summary.doc elAGENDA ITEM C 7 M MIAMI B EACH DATE l2-l-i-I 61__I MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: December 14, 2011 4110 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER RELATIVE TO THE RANKING OF PROPOSERS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 FOR MOBILE APPLICATION DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES;AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITHTHE TOP-RANKED FIRM OF PARKING IN MOTION, LLC,AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF STREETLINE, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOME SUPPORTED Improve process through information technology BACKGROUND The City of Miami Beach Parking Department("Parking") is dedicated to providing state-of- the-art parking technology and services for its users. This is evident by the enhancements implemented over the last decade, such as: on-street and off-street pay stations with multiple payment options (coins, bills, credit cards); pay on foot stations at its municipal garages; iPark, an in-car parking device; and a number of online services. In the United States alone, many major cities have developed mobile applications for their transportation and parking systems, including New York, Seattle, Las Vegas, Orlando; and San Francisco, to name a few. In today's world of mobile technology,the next logical step in parking services is to develop a mobile application for all of the City's parking inventory, including garages,surface parking lots, and on-street parking areas. Additional parking information such as rates; payment options; hours of enforcement; prohibited parking areas; restricted residential parking zones; disabled parking, bike sharing stations, SBL(South Beach Local)bus stops;and many other facts and/or tips may be included in the application. Commission Memorandum RFP No. 32-10/11 Mobile Application Developers December 14, 2011 Page 2 of 5 The City's goals and objectives are to disseminate and promote its transportation and parking services in an easy, convenient, and reliable format. A mobile application is the preferred method to provide this information to the maximum number of people in the most cost-efficient manner. At the January 19,2011 meeting,the Commission discussed that the Administration should pursue the implementation of a "parking application"available on the internet and/or smart phones for residents,tourists,and/or visitors who are looking for a parking space,to be able to identify municipal parking facilities, including available parking spaces. The City Manager subsequently agreed and advised that the Administration would draft an RFP Proposals for said service. The Mayor and Commission referred the item to the Finance and Citywide Projects Committee for further discussion. This initiative was discussed and endorsed by the Transportation and Parking Committee at its meeting on March 7, 2011. In addition to Parking and Transportation, proposals should address system expansion for mobile applications for other City venues and services, including but not limited to Parks and Recreational facilities; Special Events, and other venues/services. The Mayor and City Commission at its May 11, 2011 meeting authorized the Administration to issue an RFP for mobile applications developers for municipal parking, transportation, parks and recreation, special events, and other City services. The term of the Agreement with the selected Provider will be for a one (1) year term, with three (3)additional one-year renewal options, at the discretion of the City. RFP PROCESS RFP No. 32-10/11 was issued on May 27, 2011 and the Procurement Division e-mailed, as well as uploaded the RFP to BidSync.com and Bidnet, sending notifications to over 250 firms. A non-mandatory pre-proposal meeting to provide information and respond to questions from prospective proposers was held on June 3, 2011. By the due date of September 6, 2011, eight (8) proposals were received from the following firms: • Etisbew Technology Group • Fujitsu America, Inc. • Itera Consulting • Parkfast • Parking in Motion • SMX Services & Consulting, Inc. • Streetline, Inc. • Vodafone International Services In performing due diligence, Etisbew Technology Group, Itera Consulting and Vodafone International Services were determined to be non-responsive for not providing the required, signed documents in their submissions. On September 16, 2011, the City Manager via Letter to Commission No. 231-2011 appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: Scott Diffenderer Transportation and Parking Committee Rocio Alba Finance Manager, Parking Department, CMB Commission Memorandum RFP No. 32-10/11 Mobile Application Developers December 14, 2011 Page 3 of 5 Francine Madera Neighborhood Leadership Academy Graduate Max Sklar Director of Tourism and Cultural Development, CMB Nannette Rodriguez Public Information Officer, Community Relations, CMB Julio Magrisso Assistant Director, Parks and Recreation Department, CMB Robert Biles Applications System Manager, Information Technology, CMB Alternates: J.P. Morgan Transportation and Parking Committee Leigha Taber Neighborhood Leadership Academy Graduate Due to a conflict in scheduling with the above named Transportation and Parking Committee members,Jo Asmundsson, also a Transportation and Parking Committee member, served as an alternate on the Committee. On November 1, 2011, the Committee convened and was provided with an overview of the project, information relative to the City's Cone of Silence Ordinance, and recent changes to the Government in the Sunshine Law. Francine Madera was nominated as the chairperson. The Committee discussed the scope of services and the five (5) proposals. Due to the complexity of the scope of services, and unknown specifications for the non-parking applications, Committee requested the opportunity to interview the proposers. The Committee reconvened on November 15, 2011, and listened to presentations and participated in question and answer sessions with each of the five (5) proposers. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP, which was as follows (total possible 100%): • Overall project approach, to include methodology and technical details— 30% • Financial return to the City—25% • Proposer's experience and qualifications in providing mobile applications - 15% • Maintenance and support— 15% • Proposer's financial strength and past performance (Past performance based on references, information provided in the proposal submission, and performance evaluation surveys)— 15% The Committee discussed each of the proposals and the corresponding presentations,and proceeded to score and rank them as follows: Parking in Motion Fujitsu Streetline Parkfast SMX Jo Asmundsson 2 (85) 1 (95) 4(75) 3 (80) 5(70) Rocio Alba 1 (82) 4(70) 2 (77) 3 (74) 5(35) Francine Madera 1 (80) 3 (70) 4(65) 2 (75) 5(50) Max Sklar 1 (95) 3 (75) 2 (87) 4(66) 5(29) Nannette Rodriguez 1 (100) 2(95) 3 (95) 4(85) 5(70) Robert Biles 2(89) 1 (98) 4(80) 3 (88) 5(73) Julio Magrisso 1 (78) 2(77) 3 (77) 4(74) 5(63) Low Aggregate Totals 9 16 22 23 35 Commission Memorandum RFP No. 32-10/11 Mobile Application Developers December 14, 2011 Page 4 of 5 The Committee ranked Parking in Motion (PIM) as the top-ranked firm. PIM is based in Santa Monica, California and is a leading provider of dynamic and real time parking data, as well as a developer of smart phone applications. PIM's database offers complete coverage of the United States, Canada, and Europe with over 26,000 public parking lots enhanced with rates, hours of operation, entrance points, and occupancy information. PIM's proposal does not require any fees from the City for the existing parking application,or a"White Label"version that is the same application, but customized for the City. PIM is also proposing a 50/50 revenue share of "White Labeled" application sales and in-application ads. The Committee ranked Fujitsu America, Inc. (Fujitsu)as the second-ranked firm, due to the technically advanced experience of the firm, their methodology and approach, and the proposed applications for the City. Fujitsu is located in Sunnyvale, California and provides a complete portfolio of business technology services, computing platforms, and industry solutions. Following is a summary of the development fees proposed by Fujitsu: $772,773 for the Parking Application in Year 1 $367,600 for the Parking Application in Year 2 $367,600 for the Parking Application in Year 3 Fujitsu's proposal also provides for per click and advertisement revenue to the City of $787,500 per year. The Committee found this to be an aggressive goal and not very realistic. The Committee ranked Streetline, Inc. as the third-ranked firm. Streetline, based near San Francisco, California, has real-time parking guidance systems throughout cities in California, Massachusetts, Texas, and Utah, and has recorded over 30 million parking sessions. ParkerTM is Streetline's real time mobile parking platform that includes parking information and guidance as well as capacity and availability for on-street and off-street parking. ParkerTM also provides motorists with current rates, payment options, time limits and hours of operation of parking locations. In September, 2011, IBM partnered with Streetline to develop a system that tracks parking patterns in an effort to help municipalities improve congestion. In October, 2011, Streetline received 2011 The Wall Street Journal Technology Innovations Award, being recognized for its smartphone application ParkerTM. Streetline proposed an annual subscription fee of$28,100 based on seven(7)garages, and is all inclusive for on-street, mobile and web application, hosting, maintenance and new releases. CITY MANAGER'S DUE DILIGENCE After reviewing the Committee's recommendation, and considering the ranking of proposals, the City Manager exercised his due diligence, and is recommending to the Mayor and City Commission that Fujitsu not be recommended as the second-ranked firm due to the proposed fees. Instead, the City Manager deems it to be in the best interest of the City to rank Streetline, Inc. as the second-ranked firm and not consider Fujitsu further due to the potential financial impact to the City. Commission Memorandum RFP No. 32-10/11 Mobile Application Developers December 14, 2011 Page 5 of 5 CONCLUSION The Administration recommends that the Mayor and City Commission approve the attached resolution, accepting the recommendation of the City Manager relative to the ranking of proposers, pursuant to Request for Proposals (RFP) No. 32-10/11, for Mobile Application Developers for Municipal Parking, Transportation, Parks and Recreation, Special Events, and Other City Services; and authorizing the Administration to enter into negotiations with the top-ranked firm of Parking in Motion, and should the Administration not be able to negotiate an agreement with the top-ranked firm,authorizing the Administration to enter into negotiations with Streetline, Inc;and further authorizing the Mayor and City Clerk to execute an Agreement upon completion of successful negotiations by the Administration. T:\AGENDA\2011\12-14-11\Mobile Application Developers Memo.doc I ' AGREEMENT Between City of Miami Beach And ParkMe, INC THIS AGREEMENT is entered into as of this 11,Aday of 7#4e, 2013 (the "Effective Date") between THE CITY OF MIAMI BEACH (hereinafter referred to as "CITY'), and PARKME, INC. a Delaware Corporation (hereinafter referred to as "DEVELOPER"). WHEREAS, CITY issued Request for Proposals (RFP) No. 32-10/11 for Mobile Applications Developers For Municipal Parking, Transportation, Park And Recreation, Special Events, and Other City Services; WHEREAS, DEVELOPER responded to RFP NO 32-10/11 and was deemed qualified to provide services under this RFP; WHEREAS, DEVELOPER and CITY, through mutual negotiation, have agreed upon a scope of services and fees for mobile applications development; and WHEREAS, DEVELOPER is willing and able to perform these services for CITY within the basic terms and conditions set forth in this Agreement(the "Agreement"); and WHEREAS, CITY desires to engage DEVELOPER to perform the services specified herein under the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter provided, CITY and DEVELOPER agree as follows: SECTION 1. SCOPE OF WORK 1.1 The services to be rendered by DEVELOPER (the "Services") shall commence upon execution of this Agreement, as referenced in the Effective Date on page 1 hereof. 1.2 DEVELOPER shall perform all Services, as further described in the Statement of Work, attached as Exhibit "A" hereto, in the following two phases: (a) Phase 1 branding customization of the mobile application ("Mobile App") in accordance with the specifications set forth in Exhibit "A" (the "App Specification"); and (b) Phase 2, development of enhancements to the Mobile App, as described in Exhibit "A" (such enhancements, (the "Phase 2 Enhancements"), and ongoing hosting and support of the Mobile App (collectively, "Support Services"). The timeline of both the Phase 1 and Phase 2 deployments will be determined in good faith between the Parties and shall be attached, when determined, as Exhibit "B" hereto ("Project Schedule"). The Statement of Work may be amended (including, without limitation, adding additional services to or changing the scope of the Services) from time to time, but only by mutual written agreement of the parties. 1.3 DEVELOPER shall Perform the Services in accordance with the Project Schedule set forth in Exhibit "B". 1 1.4 Warranties and Guarantees: DEVELOPER represents to CITY, with full knowledge that CITY is relying upon these representations when entering into this Agreement with DEVELOPER, that DEVELOPER has the professional expertise, experience and manpower to perform the Services to be provided by DEVELOPER pursuant to the terms of this Agreement. As CITY's sole and exclusive remedy and DEVELOPER's sole obligation for any breach of the foregoing warranty, DEVELOPER will correct any non-conformities of the Mobile App with the App Specification that CITY identifies and reports to DEVELOPER during a one (1) year period following DEVELOPER's completion, and City's acceptance, of the Mobile App. EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE MOBILE APP IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. DEVELOPER DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.. 1.5 Responsibilities of CITY. CITY will perform CITY's duties and tasks describe in the Statement of Work and such other duties and tasks as may be reasonably required to permit DEVELOPER to perform the Services. Without limiting the generality of the foregoing, CITY will make available to DEVELOPER, at CITY's sole expense, any and all data required for the proper operation of the Mobile App, as further described in the Statement of Work (the "CITY-provided Data"). 1.6 Additional Products and Services. DEVELOPER may offer additional services and deliverables to CITY by giving written notification to CITY via a mutually agreed upon change order form (a "Change Order Form"), which, at a minimum, shall include a description of the proposed services, schedule for performing such services, and applicable fees. If CITY desires for DEVELOPER to perform the additional services described in a Change Order Form, then such additional services will be deemed "Services" for all purposes of this Agreement; the parties will either execute an amendment to an existing Statement of Work or execute a new Statement of Work; and, upon the execution thereof, DEVELOPER will perform such additional services in accordance with the terms and conditions of this Agreement. The parties acknowledge and agree that the performance of additional services described in a Change Order Form may cause a delay on DEVELOPER's ability to perform Services in accordance with the Project Schedule set forth in an existing Statement of Work. In such case, the parties will discuss in good faith and implement a reasonable mutually agreed upon adjustment to the schedule in such existing Statement of Work to enable Developer to continue to perform Services without breaching the terms of an existing Statement of Work.. SECTION 2. COMPENSATION AND REVENUE 2.1 For DEVELOPER's performance of Services, CITY will pay DEVELOPER a fixed fee, in the amount of $30,000 (thirty thousand dollars). Such fee will be due and payable in two installments; (a) $15,000 (fifteen thousand dollars) upon the Effective Date; and (b) $15,000 (fifteen thousand dollars) upon completion of the PHASE II Enhancements. CITY, in its sole and absolute discretion, shall provide Developer with a written notice to proceed (the NTP) for the commencement of PHASE II Enhancements; which NTP may be countersigned by DEVELOPER. Following receipt of the NTP, the DEVLOPER and City shall mutually agree on the commencement and completion date and shall mutually agree if whether or not to commence on Phase II. Should either DEVELOPER or City decide not to commence on PHASE II, this decision shall not impact or alter either party's rights and obligations under this contract, 2 nor shall it constitute a breach of said contract. DEVELOPER will have no obligation to commence with PHASE II Enhancements unless and until such NTP is received. 2.2 In addition to the fee in Section 2.1 hereto, CITY will pay DEVELOPER an annual fee of three thousand dollars ($3000) for the Support Services provided by DEVELOPER as part of Phase II Services. Payment of the annual fee for the first twelve (12) month term during which DEVELOPER will perform Support Services (a "Support Term") will be due and payable upon the first day of the first Support Term. Payment of the annual fee for subsequent Support Terms will be due and payable on or prior to the first day of each such subsequent Support Term. The Support Term shall commence one (1) year after the Effective Date. 2.3 Payment will be made to DEVELOPER at: ParkMe 1334 3rd Street Promenade Suite 208 Santa Monica, CA 90401 2.4 DEVELOPER shall turn over to CITY all work products (including but not limited to finished or unfinished documents, data, studies, surveys and reports prepared by DEVELOPER) that are expressly identified in the Statement of Work as deliverables to be turned over to CITY, if any, and for which payment by the CITY has been requested, at the time of final payment by CITY. SECTION 3. TERM AND TERMINATION 3.1 TERM OF AGREEMENT - This Agreement shall commence on the date that it is fully executed by all parties (the Effective Date) and shall continue in full force and effect for a term of three (3) years or terminated sooner as provided below (the "Term"). The Support Term shall commence one (1) year after the Effective Date and run concurrent with the Agreement. 3.2 TERMINATION - For Cause- This Agreement may be terminated by either party upon written notice to the other if the other party breaches any material term of this Agreement and fails to cure such breach within thirty(30) calendar days following receipt of written notice of such breach from the non-breaching party, 3.3 Each party may take advantage of each and every remedy specifically existing at law or in equity. Each and every remedy shall be in addition to every other remedy specifically given or otherwise existing and may be exercised from time to time as often and in such order as may be deemed expedient by a party to this Agreement. The exercise or the beginning of the exercise of one remedy shall not be deemed to be a waiver of the right to exercise any other remedy. Each party's rights and remedies as set forth in this Agreement are not exclusive and are in addition to any other rights and remedies available to each party in law or in equity. This Section 3.3 shall not, however, be construed as diminishing the effect of any disclaimers, limitations of liability, or express limitations of rights or remedies set forth in this Agreement. SECTION 4. PUBLICITY The parties will work cooperatively and in good faith to develop and conduct activities directed at marketing and promoting the Mobile App. With respect to CITY, such activities will include, without limitation, advertising and promoting the Mobile App on or through CITY's primary website. In addition, the parties will issue a mutually acceptable joint press release announcing the relationship described in this Agreement. 3 SECTION 5. SURVIVAL OF PROVISIONS The rights and obligations of the parties under Sections 2, 3.3, 9 and 12 through 25 shall survive the expiration or termination of this Agreement. SECTION 6. POLICY OF NON-DISCRIMINATION DEVELOPER shall not discriminate against any person in its operations, activities or delivery of services under this Agreement. DEVELOPER shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. SECTION 7. INDEPENDENT CONTRACTOR DEVELOPER is an independent contractor under this Agreement. Personal services provided by DEVELOPER shall be by employees or subcontractors of DEVELOPER and subject to supervision by DEVELOPER, and not as officers, employees, or agents of CITY. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures applicable to services rendered under this Agreement shall be those of DEVELOPER. SECTION 8. ASSIGNMENT This Agreement, or any interest herein, shall not be assigned, transferred or otherwise encumbered, under any circumstances, by DEVELOPER, without the prior written consent of CITY. Notwithstanding the foregoing, DEVELOPER may assign this Agreement, without CITY's consent, to a third party in connection with: (i) a merger or acquisition of DEVELOPER by or into such third party; (ii) a sale by DEVELOPER of all or substantially all of its assets; (iii) a sale of DEVELOPER's line of business to which this Agreement relates. SECTION 9. ENTIRE AGREEMENT 9.1 This Agreement and its attachments constitute the entire agreement between DEVELOPER and CITY with respect to its subject matter, and all prior negotiations, agreements and understandings between the parties with respect to its subject matter are merged herein. 9.2 No modification, amendment, alteration or waiver of any of the terms or conditions of this Agreement shall be effective unless contained in a written document executed with the same formality as this Agreement. SECTION 10. INDEMNIFICATION 10.1 DEVELOPER shall indemnify, defend and hold harmless CITY, its officials, agents, employees, and volunteers from and against any and all liability, suits, actions, damages, costs, losses and expenses, including reasonable attorneys' fees, demands and claims for personal injury, bodily injury, sickness, diseases or death or damage or destruction of tangible property or loss of use resulting therefrom, arising out of any errors, omissions, misconduct or negligent acts of DEVELOPER, its officials, agents, employees or subcontractors in the performance of the services of DEVELOPER under this Agreement. 10.2 DEVELOPER shall indemnify CITY for all damage, expense or liability including, without limitation, court costs and reasonable attorneys' fees incurred by CITY to the extent 4 resulting from a third party claim that the Mobile App infringes any patent, trademark, copyright, trade secret or other proprietary right of such third party. DEVELOPER will defend and/or settle at its own expense any such third party claim. DEVELOPER will have no obligations or liability under this Section, however, with respect to any alleged infringement that pertains to: (a) the combination or use of the Mobile App with any data, services, products, systems, or other elements not furnished by DEVELOPER; (b) features or functionalities specifically requested or required by CITY; or (c) modifications made to the Mobile App by anyone other than DEVELOPER. Furthermore, if the Mobile App becomes or in the reasonable opinion of DEVELOPER may become the subject of any infringement claim, DEVELOPER may direct CITY to cease using, distributing, marketing, or otherwise exploiting the Mobile App, and thereupon grant to the CITY a pro-rated refund (amortized on a straight-line basis over a 5-year period) of the fees paid to DEVELOPER under this Agreement, in which case DEVELOPER will have no obligations or liability under this Section with respect to any subsequent infringement. 10.3 As a condition of DEVELOPER's obligations under Sections 10.1 and 10.2, CITY will: (a) promptly notify DEVELOPER of any claim for which CITY seeks indemnity; (b) promptly tender to DEVELOPER sole control and authority over the defense and settlement of any such claim; and (c) provide DEVELOPER, at DEVELOPER's request and expense, with all reasonably necessary information, cooperation, and assistance in such defense and settlement. SECTION 11. INSURANCE 11.1 DEVELOPER shall obtain, provide and maintain during the term of the contract the following types and amounts of insurance, which shall be maintained with insurers licensed to sell insurance in the State of Florida and have a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Said policies of insurance shall be primary to and contributing with any other insurance maintained by DEVELOPER or CITY, and shall name the CITY, as an additional insured. No policy can be canceled without thirty (30) days prior written notice to the CITY. DEVELOPER shall file and maintain certificates of all insurance policies with the CITY's Risk Management Department showing said policies to be in full force and effect at all times during the course of the contract. Such insurance shall be obtained from brokers of carriers authorized to transact insurance business in Florida and satisfactory to CITY. Evidence of such insurance shall be submitted to and approved by CITY prior to commencement of any work or tenancy under the AGREEMENT. If any of the required insurance coverages contain aggregate limits, or apply to other operations or tenancies of DEVELOPER outside the proposed contract, DEVELOPER shall give CITY prompt written notice of any incident, occurrence, claim settlement or judgment against such insurance which may diminish the protection such insurance affords the CITY. DEVELOPER shall further take immediate steps to restore such aggregate limits or shall provide other insurance protection for such aggregate limits. 11.2 FAILURE TO PROCURE INSURANCE: DEVELOPER's failure to procure or maintain the required insurance program shall constitute a material breach of the contract by which CITY may immediately terminate same. 11.3 INSURANCE CHECK LIST 5 1. Workers' Compensation and Employer's Liability per the statutory limits of the State of Florida. 2. Comprehensive General Liability(occurrence form), limits of liability $1,000,000 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. The CITY must be named as and additional insured on the liability policies; and it must be stated on the certificate. 5. Thirty(30) days written cancellation notice required. 6. Best's guide rating B+:VI or better, latest edition. 7. The certificate must state the RFP number and title. SECTION 12. LIMITATION OF LIABILITY IN NO EVENT WILL EITHER PARTY TO THIS AGREEMENT BE LIABLE TO THE OTHER OR TO ANY THIRD PARTY(IES) FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES (INCLUDING LOSS OF USE, DATA, BUSINESS OR PROFITS), ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE SERVICES, HOWEVER CAUSED AND REGARDLESS OF THE THEORY OF LIABILITY, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE PARTY'S TOTAL LIABILITY TO CITYTHE OTHER, OR TO A THIRD PARTY(IES), FROM ALL CAUSES OF ACTION AND ALL THEORIES OF LIABILITY, WILL BE LIMITED TO AND WILL NOT EXCEED THE AMOUNTS PAID (OR, IN THE CASE OF CITY'S LIABILITY, PAYABLE) TO DEVELOPER BY CITY UNDER THIS AGREEMENT. SECTION 13. REPRESENTATIVE OF CITY AND DEVELOPER It is recognized that questions in the day-to-day conduct of this Agreement will arise. CITY designates the Parking Director or his designee, as the person to whom all communications pertaining to the day-to-day conduct of this Agreement shall be addressed. DEVELOPER designates ALEXANDER ISRAEL as the representative of DEVELOPER to whom all communications pertaining to the day-to-day action of this Agreement shall be addressed. SECTION 14. COSTS AND ATTORNEY'S FEES If either CITY or DEVELOPER is required to enforce the terms of this Agreement by court proceedings or otherwise, whether or not formal legal action is required, the prevailing party shall be entitled to recover from the other party all such costs and expenses, including but not limited to, costs and reasonable attorney's fees. SECTION 15. NOTICES 6 Whenever either party desires to give notice to the other, it must be given by written notice, sent by certified United States mail, with return receipt requested, hand delivered or by facsimile transmission with proof of receipt, addressed to the party for whom it is intended, at the place last specified, and the place for giving of notice in compliance with the provisions of this paragraph. For the present, the parties designate the following as the respective places for giving of notice, to-wit: FOR CITY: City of Miami Beach City Hall Attention: City Manager 1700 Convention Center Drive Miami Beach, Florida 33139 With Copies to: Saul Frances, Parking Director City of Miami Beach Parking Department 1755 Meridian Avenue, Suite 200 Miami Beach, Florida 33139 FOR DEVELOPER: ParkMe Attention: Alexander Israel 13343 Id Street Promenade Suite 208 Santa Monica, CA 90401 Notice shall be deemed given upon receipt by any method of delivery authorized above. SECTION 16. RIGHTS IN DATA, COPYRIGHTS, DISCLOSURE a) Definition. The term "data" as used in this Agreement includes written reports, studies, drawings, or other graphic, electronic, chemical or mechanical representation. "Data" excludes the Mobile App, any information content that may be accessed through the Mobile App, and the App Specification. b) Rights in Data. Drawings, specifications, designs, models, photographs, computer CADD discs, reports, surveys and other data developed for and provided specifically and uniquely to CITY in connection with this Agreement shall be the property of CITY and CITY shall have the full right to use such data for any official purpose permitted under Florida Statutes, including making it available to the general public. Such use shall be without any additional payment to or approval by DEVELOPER. CITY shall have unrestricted authority to publish, disclose distribute and otherwise use, in whole or in part, any data developed for and provided specifically and uniquely to CITY under this Agreement. C) Copyrights. No data developed for and provided specifically and uniquely to CITY under this Agreement shall be subject to copyright in the United States of America or other country. DEVELOPER shall not include in such data any copyrighted matter unless DEVELOPER obtains the written approval of the Parking Director and provides said Parking Director with written permission of the copyright owner for DEVELOPER to use such copyrighted matter in the manner provided herein. 7 d) All right title and interest, including but not limited to all copyrights and other intellectual property rights, in and to the Mobile App and the App Specification, and any copies thereof, including and any new features to the Mobile App developed by DEVELOPER in the performance of Phase 2 Services, are owned exclusively by DEVELOPER. All title and intellectual property rights in and to the content which may be accessed through use of the Mobile App is the property of DEVELOPER or the respective content owner and may be protected by applicable copyright or other intellectual property laws and treaties. CITY acknowledges that DEVELOPER's provision of the Mobile App and associated content and/or services will be subject to DEVELOPER's then-current applicable end-user terms and conditions, and end-users (including CITY as applicable) will be required to agree to and comply with such terms and conditions in order to access or use such Mobile App and associated content and/or services. (e) Without limiting the generality of subsection (b) above, as between CITY and DEVELOPER, CITY owns the CITY-provided Data. CITY hereby grants to DEVELOPER and agrees to grant to DEVELOPER, a non-exclusive, perpetual, royalty-free license, with rights to sublicense, to use, reproduce, modify, aggregate with other data, transmit and otherwise make available CITY-provided Data in connection with marketing, promoting, selling, licensing, providing, hosting and other exploitation of the Mobile App and other parking-related information products and services (including services provided via mobile applications, automotive applications, websites, and other channels). SECTION 17. SUBCONTRACTORS If DEVELOPER engages any subcontractors to perform any Services under this Agreement, DEVELOPER shall be fully responsible to CITY for all errors and omissions of any such subcontractors. SECTION 18. COMPLIANCE WITH LAWS DEVELOPER shall fully obey and comply with all laws, ordinances and administrative regulations duly made in accordance therewith, which are or shall become applicable to the services performed under the terms of this Agreement. SECTION 19. TRUTH-IN-NEGOTIATION CERTIFICATE Signature of this Agreement by DEVELOPER shall act as the execution of a truth-in- negotiation certificate stating that wage rates and other factual unit costs supporting the compensation of this Agreement are accurate, complete, and current at the time of contracting. SECTION 20. AUDIT AND INSPECTION RIGHTS a) CITY may, at reasonable times, and for a period of up to three (3) years following the date of final performance of Services by DEVELOPER under this Agreement, audit, or cause to be audited, those books and records of DEVELOPER which are related to DEVELOPER'S performance under this Agreement. DEVELOPER agrees to maintain all such books and records at its principal place of business for a period of three (3) years after final payment is made under this Agreement. b) CITY may, at reasonable times during the term hereof, inspect DEVELOPER'S facilities and perform such inspections, as CITY deems reasonably necessary, to determine whether the services required to be provided by DEVELOPER under this Agreement conform to 8 i the terms of this Agreement. DEVELOPER shall make available to CITY all reasonable facilities and assistance to facilitate the performance of inspections by CITY's representatives. c) CITY will at all times honor and preserve the confidentiality of all non-public information that it obtains or has access to in connection with its activities under this Section 20. SECTION 21. CONFLICTS Neither DEVELOPER nor its employees shall have or hold any continuing or frequently recurring employment or contractual relationship that is substantially antagonistic or incompatible with DEVELOPER'S loyal and conscientious exercise of judgment related to its performance under this Agreement. In the event DEVELOPER utilizes subcontractors to perform any services required by this Agreement, DEVELOPER agrees to prohibit such subcontractors, by written contract, from having any conflicts as within the meaning of this section. SECTION 22. GOVERNING LAWIVENUE This Agreement shall be construed in accordance with, and governed by, the laws of the State of Florida. Venue shall be in Miami-Dade County. SECTION 23. SEVERABILITY If any provision of this Agreement or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. SECTION 24. BINDING AUTHORITY Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalf of the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. SECTION 25. WAIVER The waiver by either party of any failure on the part of the other party to perform in accordance with any of the terms or conditions of this Agreement shall not be construed as a waiver of any future or continuing similar or dissimilar failure. SECTION 26. FORCE MAJEURE Neither party will be responsible for any failure or delay in its performance under this Agreement (except for the payment of money) due to causes beyond its reasonable control, including, but not limited to, labor disputes, strikes, lockouts, shortages of or inability to obtain labor, energy, raw materials or supplies, war, acts of terror, riot, acts of God or governmental action. 9 SECTION 27. PROPOSAL DOCUMENTS. Notwithstanding the description of Park Me's services and without limitation, Park Me shall provide any and all work and services as set forth in, and in accordance to the requirements of, the Proposal Documents (which are attached as Exhibit "D" hereto and are hereby deemed incorporated by reference as if fully set forth herein). If any conflicts between this Agreement and the Proposal Documents arise, the Agreement shall govern. SECTION 28. COUNTERPARTS This Agreement may be executed in counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument IN WITNESS WHEREOF, the DEVELOPER and CITY have caused this instrument to be signed by their respective duly authorized officers and their respective corporate seals to be hereto affixed, all on the day and year first above written. WITNESSES: The City of Miami Beach By- ' Print Na • R&fAti ac 20 Print Name: 41�—ALI—121 �: Its: A4 r Print Name: i /' i' Date: 6 / WITNESSES: ParkMe, IN By: Print Name : ��� 15/c.� l Print me: Its: (o, Print Name: lL�iY ?� Date: c� ? 2 6/ APPROVED AS TO FORM& LANGUAGE \ & FOR FXECu'rio ! �aA1EU r Dote ':INCORP 1 , 10 /�. r C j EXHIBIT A Statement of Work This Statement of Work Number is issued under and subject to all of the terms and conditions of the Agreement dated as of , 2013, between ("DEVELOPER") and ("CITY'). PHASE 1. White-labeled iPhone app materially identical to the "in-production" ParkMe consumer app as of the signing date of the Contract with the following exceptions (The app will conform to ParkMe Terms and Conditions): a. Specific Miami Beach branding: i. Launch (aka Splash) screen. ii. App store and app icons. iii. App Store Page details (keywords, app description, summary, etc). iv. Miami Beach/ParkMe cobranding in the title bar at the top of the app. b. iPhone App usage tracking using a separate account under Flurry Analytics. All final art will have to be supplied in raster form by Miami Beach according to the specifications required for inclusion in the app store. 2. For clarification, the app will include routing (driving directions) from a default* location to a selected parking location using mapping capabilities. Additionally, each parking facility for which the City provides data will feature the following minimum attributes (as provided by the City) i. Type of Facility/Archetecture ( Garages, Open parking lots etc) ii. Street address iii. Phone number iv. Number of spaces V. Parking rates vi. Operation hours vii. Maximum parking time viii. Additional parking/transportation information and/or services, as commercially viable and determined explicitly by ParkMe. 3. Real time information regarding parking availability. This shall require an interface with the existing gated/revenue control software, provided by the CITY.. a. All aforementioned data may appear on all versions of the widget and in the app. i. This may include ParkMe proprietary and third-party websites and apps where ParkMe determines that an end-user would benefit from seeing the Miami Beach-specific data. 11 - -- — -- --- EXH A PHASE II 1. Custom Miami-beach Layers: a. A management tool within our Operator Dashboard to allow Miami Beach (or ParkMe internally) to specify additional Points Of Interest with the following features: i. POI Name which will be popped-up when the user clicks on the POI. ii. POI Location —The Administrator will be able to click on a location on a map to indicate where this custom POI should be placed. iii. POI Category (Limited to: Cultural Venue of a maximum of 11, Parks of a maximum of 30, DecoBike Location, EV Charging and Misc, if commercially viable and determine explicitly by ParkMe) 1. POI Icon — Miami-Beach-supplied Iconography associated with a category for inclusion on the Map. iv. POI Content [optional] —An HTML snippet with further details on the POI. 1. In the iPhone app, this will be displayed in a "child browser" when a user clicks on the POI. 2. On the Web Widget, this content will display in an InfoBubble . 3. This HTML will be "fixed" content managed via a WYSIWYG editor, and be limited in size such that it will display inside the InfoBubble within the Web Widget. External Links cannot be displayed within this content. 4. In cases where there is no Content, the Icon/Bubble will not have a click-through. v. Additionally On Street Information and Residential areas information maybe included into the app , if provided by the City and commercially viable for ParkMe. b. These Custom Layers and icons may appear on all versions of the widget and in the app. i. This may include ParkMe proprietary and third-party websites and apps where ParkMe determines that an end-user would benefit from seeing the Miami Beach-specific data. AGREED AS OF , 2013 DEVELOPER: CITY: By: By: Name: Name: Title: Title: Date: Date: 12 i EXHIBIT B The timeline of both the Phase 1 and Phase 2 deployments will be determined in good faith between the Parties and are contained herein as Exhibit "B" ("Project Schedule"). PHASE I — Developer shall complete Phase I of the Project and deliver a fully functional mobile application in accordance with the specifications set forth in Exhibit "A" (the "App Specification"); no later than 60 days from the execution date. PHASE II - CITY, in its sole and absolute discretion, shall provide Developer with a written notice to proceed (the NTP) for the commencement of PHASE II Enhancements; which NTP may be countersigned by DEVELOPER. Following receipt of the NTP, the DEVLOPER and City shall mutually agree on the commencement and completion date and shall mutually agree if whether or not to commence on Phase II. DEVELOPER will have no obligation to commence with PHASE II Enhancements unless and until such NTP is received. 13 EXH B i EXHIBIT 66C99 CITY OF MIAMI BEACH RFP #32-10/11 & ADDENDUMS MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES f REQUEST FOR PROPOSALS FOR MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES RFP #32-10/11 PROPOSAL DUE DATE: June 30, 2011 PAMELA LE1AXATSARIS,CPPO,CPPB,SR. PROCUREMENT SPECIALIST CITY HALL PROCUREMENT DIVISION, 3RD Floor 1700 Convention Center Drive Miami Beach, FL 33139 Phone: 305.673.7490 Fax: 786.394.4006 E-mail: PameloLeja @miamibeachfl.gov RFP No.32-10/11 City of Miami Beach Page 1 of 29 Mobile Applications May 27,2011 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 786-394-4006 PUBLIC NOTICE REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES The Parking Department and the Information Technology (IT) Department have compiled the Scope and Specifications for the issuance of this RFP for the development of a "mobile application" for municipal parking and transportation. Development should include testing and any corrections that are needed from the Beta version of the application. Additionally, the application should include an easy to modify web based content management system to allow non-technical personnel to enter information. Training should also be included. Firms that provide mobile applications should propose a business model that is advantageous to both users and the City. The City will provide: (1) all pertinent information necessary regarding parking inventory and transportation services; (2) endorse the use of the mobile application; and (3) advertise and market the mobile application. In addition to Parking and Transportation, proposals should address system expansion for mobile applications for other City venues and services, including but not limited to Parks and Recreational facilities; Special Events, and other venues/services. The term of the Agreement with the selected Provider will be for a one (1) year term, with three (3) additional one-year renewal options, at the discretion of the City. Sealed Proposals will be received until 3:00 PM on June 30, 2011 at the following address: City of Miami Beach. City Hall Procurement Division —3rd Floor 1700 Convention Center Drive Miami Beach, Florida 33139 Any Proposal received after 3:00 PM on June 30, 2011 will be returned to the Proposer unopened. The responsibility for submitting Proposals before the stated time and date is solely the responsibility of the Proposer. The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. A Pre-Proposal Submission Meeting is scheduled for 10:30 a.m. on June 3, 2011 at the following address: City of Miami Beach City Hall —4th Floor 1700 Convention Center Drive City Manager's Small Conference Room Miami Beach, Florida 33139 Attendance (in person or via telephone)to this Pre-Proposal Submission Meeting is encouraged RFP No.32-10/11 City of Miami Beach Page 2 of 29 Mobile Applications May 27,2011 and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-491-3509 (Toll-free North America) (2) Enter the MEETING NUMBER: 9020453#(note that number is followed by the pound (#) key). Proposers who are interested in participating via telephone, please send an e-mail to PamelaLeja @miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. The City of Miami Beach is using BidSync a central notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com. If you do not have Internet access, please call the BidSync vendor support group at 801-765-9245. The City of Miami Beach also utilizes BidNet as a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(s), this South Florida Purchasing system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension #214. THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY OF MIAMI BEACH, OR WAIVE ANY INFORMALITY IN ANY PROPOSAL. THE CITY OF MIAMI BEACH MAY ALSO REJECT ANY AND ALL PROPOSALS. YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfi.gov • CONE OF SILENCE --ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-323 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002- 3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS - ORDINANCE NO. 2003-3389. Sincerely, Gus Lopez, CPPO Procurement Director RFP No.32-10/11 City of Miami Beach Page 3 of 29 Mobile Applications May 27,2011 ® NAIANAMEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT Division Tel: 305.673.7490 Fax: 786-394-4006 RFP No. 32-10/11 NOTICE TO PROSPECTIVE PROPOSERS If not submitting a Proposal at this time, please detach this sheet from the RFP documents, complete the information requested, and return to the address listed above. NO PROPOSAL SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: Our Company does not handle this type of product/service. We cannot provide the services requested in the scope of services. Our Company is simply not interested in bidding at this time. Due to prior commitments, I was unable to submit a proposal. OTHER. (Please specify) We do do not want to be retained on your mailing list for future Request for Proposals (RFPs) for similar services outlined in this RFP. Signature: Title: Company: Note: Failure to respond, either by submitting a Proposal or this completed form, may result in your company being removed from the City's bid list. RFP No.32-10111 City of Miami Beach Page 4 of 29 Mobile Applications May 27,2011 ® MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 786-394-4006 TABLE OF CONTENTS PAGE I. OVERVIEW AND PROPOSAL PROCEDURES 6-10 II. SCOPE OF SERVICES 11-13 III. PROPOSAL FORMAT 14-15 IV. EVALUATION PROCESS/ CRITERIA FOR EVALUATION 16 V. SPECIAL TERMS AND CONDITIONS- INSURANCE 17-18 VI. PROPOSAL DOCUMENTS TO BE COMPLETED AND RETURNED TO CITY WITH PROPOSAL SUBMISSION -All items outlined as required under Proposal Format (Section III) And Scope of Services/Specifications (Section II) - Signed Insurance Checklist 18 - Proposer Information 19 -Acknowledgment of Addenda 20 - Declaration 21 - Sworn State ment/Section 287.133(3) (a), Florida Statutes: Public Entity Crimes 22-23 - Questionnaire 24-27 VII. DOCUMENTS TO BE COMPLETED BY CUSTOMERS OF THE RESPONDENTS - Performance Evaluation Letters 28 - Performance Evaluation Survey 29 RFP No.32-10111 City of Miami Beach Page 5 of 29 Mobile Applications May 27,2011 SECTION I - OVERVIEW AND PROPOSAL PROCEDURES: A. INTRODUCTION / BACKGROUND The City of Miami Beach Parking Department ("Parking") is dedicated to providing state-of-the-art parking technology and services for its users. This is evident by the enhancements implemented over the last decade, such as: on-street and off-street pay stations with multiple payment options (coins, bills, credit cards); pay on foot stations at its municipal garages; iPark, an in-car parking device; and a number of online services. In the United States alone, many major cities have developed mobile applications for their transportation and parking systems, including New York, Seattle, Las Vegas, Orlando; and San Francisco, to name a few. In today's world of mobile technology, the next logical step in parking services is to develop a mobile application for all of the City's parking inventory, including garages, surface parking lots, and on-street parking areas. Additional parking information such as rates; payment options; hours of enforcement; prohibited parking areas; restricted residential parking zones; disabled parking, bike sharing stations, SBL (South Beach Local) bus stops; and many other facts and/or tips may be included in the application. The City's goal and objective is to disseminate and promote its transportation and parking services in an easy, convenient, and reliable format. A mobile application is the preferred method to provide this information to the maximum number of people in the most cost-efficient manner. At the January 19, 2011 meeting, the Commission discussed that the Administration should pursue the implementation of a "parking application" available on the internet and/or on smart phones for residents, tourists, and/or visitors who are looking for a parking space, to be able to identify municipal parking facilities, including available parking spaces. The City Manager subsequently agreed and advised that the Administration would draft a Request for Proposals (RFP) for said service. The Mayor and Commission referred the item to the Finance and Citywide Projects Committee for further discussion. This initiative was discussed and endorsed by the Transportation and Parking Committee at its meeting on March 7, 2011. B. RFP TIMETABLE The anticipated schedule for this RFP and contract approval is as follows: RFP Issued May 27, 2011 Pre-Proposal Submission Meeting June 3, 2011 at 10:30 am Deadline for receipt of questions June 7, 2011 at 5:00 pm Deadline for receipt of Proposals June 30, 2011 no later than 3:00 p.m. Evaluation Committee Meeting July 2011 City Commission approval of award September 2011 Contract negotiations September/October 2011 Projected contract start date October 2011 C. PROPOSAL SUBMISSION An original and ten (10) copies of complete Proposals must be received no later than 3:00 pm, on June 30, 2011 at the following address: City of Miami Beach, City Hall Procurement Division—3rd Floor 1700 Convention Center Drive Miami Beach, Florida 33139 RFP No.32-10/11 City of Miami Beach Page 6 of 29 Mobile Applications May 27,2011 I The original and all copies must be submitted to the Procurement Division in a sealed envelope or container stating on the outside the Proposer's name, address, telephone number, RFP number and title, and due date. No facsimile, electronic, or e-mail responses will be considered. The responsibility for submitting Proposals to the Procurement Division on or before the stated time and date will be solely and strictly that of the Proposer. The City will in no way be responsible for delays caused by the U.S. Post Office or caused by any other entity or by any other occurrence. Proposals received after the RFP due date and time will not be accepted and will not be considered. D. PRE-PROPOSAL SUBMISSION MEETING A Pre-Proposal Submission Meeting is scheduled for 10:30 am on June 3, 2011 at the following address: City of Miami Beach, City Hall City Manager's Small Conference Room—4th Floor 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-RFP Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 877-491-3509 (Toll-free North America) (2) Enter the MEETING NUMBER: 9020453#(note that number is followed by the pound (#) key). Proposers, who are interested in participating via telephone, please send an e-mail to the contact person listed below, expressing your intent to participate via telephone. E. CONTACT PERSON/ADDITIONAL INFORMATION/ADDENDA The contact person for this RFP is Pamela Leja-Katsaris, Sr. Procurement Specialist, who may be reached by phone: 305-673-7490; fax 786-394-4006; or e-mail: Pamela Leia(a)miamibeachfl.gov. Communications between a Proposer, bidder, lobbyist, and/or consultant and the Procurement Director are limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the Procurement Division. Facsimile or e-mail requests are acceptable. Please send all questions to PamelaLe4a(5_)miamibecahfl.gov and copy the City Clerk's Office RobertParcher(a)miamibeachfl. ov no later than the date specified in the RFP timetable. The Procurement Division will issue replies to inquiries and any other corrections or amendments, as it deems necessary, in written addenda issued prior to the deadline for responding to the RFP. Proposers should not rely on representations, statements, or explanations, other than those made in this RFP or in any written addendum to this RFP. Proposers should verify with the Procurement Division prior to submitting a Proposal that all addenda have been received. Proposers are advised that oral communications between the Proposer, or their representatives, and the Mayor and City Commissioners and their respective staff, or members of the City's Administrative staff (including but not limited to the City Manager and his staff), or evaluation committee members, is prohibited. RFP No.32-10/11 City of Miami Beach Page 7 of 29 Mobile Applications May 27,2011 i F. MODIFICATIONIWITHDRAWALS OF PROPOSALS A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date and letters of withdrawal received after contract award will not be considered. G. RFP POSTPONEMENT/CANCELLATION/REJECTION The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, Proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any Proposals received as a result of this RFP. H. COSTS INCURRED BY PROPOSERS All expenses involved with the preparation and submission of Proposals to the City, or any work performed in connection therewith, shall be the sole responsibility of the Proposer and shall not be reimbursed by the City. I. EXCEPTIONS TO RFP Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what alternative is being offered; which exceptions and alternatives shall be included and clearly delineated in Proposer's submittal response. The City, at its sole and absolute discretion, may accept or reject any or all exceptions. In cases in which exceptions are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP which Proposer takes exception to (as said term and/or condition was originally set forth on the RFP). J. SUNSHINE LAW Proposers are hereby notified that all Proposals including, without limitation, any and all information and documentation submitted therewith, will be available for public inspection after opening of Proposals, in compliance with Chapter 286, Florida Statutes (the Florida "Government in the Sunshine Law"). K. NEGOTIATIONS The City reserves the right to enter into further negotiations with the top-ranked Proposer, and/or successful Proposer (following authorization of negotiations by the City). Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the top-ranked and/or successful Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposer's that by submitting a Proposal, no property interest or legal right of any kind shall be created at any time until and unless a contract has been agreed to and executed by the parties. L. PROTEST PROCEDURE Proposers that are not selected may protest any recommendation for selection of award in accordance with the proceedings established pursuant to the City's bid protest procedures RFP No.32-10/11 City of Miami Beach Page 8 of 29 Mobile Applications May 27,2011 I (Ordinance No. 2002-3344), as codified in Sections 2-370 and 2-371 of the City Code. Protest(s) not timely made pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. M. OBSERVANCE OF LAWS Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. N. DEFAULT Failure or refusal of the successful Proposer to execute a contract following award by the City Commission, or untimely withdrawal of a Proposal before such award is made and approved, may result in forfeiture of that portion of any surety required as liquidated damages to the City. Where surety is not required, such failure may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. O. CONFLICT OF INTEREST All Proposers must disclose, within their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. P. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS This RFP is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws, as amended from time to time. Proposers shall ensure that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, without limitation, disqualification of their Proposals, in the event of such non-compliance. Q. PROPOSER'S RESPONSIBILITY Before submitting a Proposal, each Proposer shall be solely responsible for making any and all investigations and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such investigations and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. R. RELATIONSHIP TO THE CITY It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. RFP No.32-10/11 City of Miami Beach Page 9 of 29 Mobile Applications May 27,2011 i S. PUBLIC ENTITY CRIME A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. T. CONE OF SILENCE Proposers are hereby advised that this RFP is subject to the City's Cone of Silence requirements, as set forth in Section 2-486 of the City Code. U. DEBARMENT ORDINANCE Proposers are hereby advised that this RFP is subject to the City's Debarment Ordinance (Ordinance No. 200-3234), as codified in Section 2-397 through 2-406 of the City Code. V. COMPLIANCE WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code, as amended from time to time. Proposers shall insure that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals, in the event of such non- compliance. W. CODE OF BUSINESS ETHICS Pursuant to City Resolution No.2000-23879 each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Division with its bid/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. X. AMERICAN WITH DISABILITIES ACT (ADA) Call 305-673-7490/VOICE to request material in accessible format; sign language interpreters (five days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673-7080. Y. ACCEPTANCE OF GIFTS, FAVORS, SERVICES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. RFP No.32-10/11 City of Miami Beach Page 10 of 29 Mobile Applications May 27,2011 SECTION II -- SCOPE OF SERVICES The Parking Department and the Information Technology (IT) Department have compiled the following Scope and Specifications for the issuance of an RFP for the development of a "mobile application" for municipal parking and transportation. Development should include testing and any corrections that are needed from the Beta version of the application. Additionally, the application should include an easy to modify web based content management system to allow non-technical personnel to enter information. Training should also be included. Firms that provide mobile applications should propose a business model that is advantageous to both users and the City. The City will provide: (1) all pertinent information necessary regarding parking inventory and transportation services; (2) endorse the use of the mobile application; and (3) advertise and market the mobile application. Specifications: The application should provide Miami Beach public parking facilities information as well as routing (driving directions) from a default" location to a selected parking location using mapping capabilities. Mobile operating system platforms: • Symbian • iPhone • Android (Google) • RIM (Blackberry) • Windows phone Parking facilities by category: • Garages • Open parking lots • On street • Residential areas • Bike Sharing Stations/Bike Racks • South Beach Local (Miami-Dade Transit) Route/Stops System Interfaces • Garage Gated Control System • GIS/GPS Locator Systems Parking location information: • Street address • Phone number • Number of spaces • Parking rates • Operation hours • Maximum parking time • Additional parking/transportation information and/or services. • Real time information regarding parking availability — This shall require an interface with the existing gated/revenue control software. • Sample XML output and a description of XML output nodes will be included RFP No.32-10/11 City of Miami Beach Page 11 of 29 Mobile Applications May 27,2011 i Other City ServicesNenues: In addition to Parking and Transportation, proposals should address system expansion for mobile applications for other City venues and services, including but not limited to Parks and Recreational facilities; Special Events, and other venues/services. The following are some examples: • Sleepless Night Event- The application should include the ability to find event information; allow users to develop their own itinerary with a map; link to event sponsors; schedule of performances; shuttle routes and stops; and a brief biography of each event and performer. • Parks and Recreation — The application should include the ability to find facilities with amenities; hours of operation; tied to our map with route directions ability; program schedules by age and facility; facility rental information; links to our webpage, etc. ADD ALTERNATE: "PUSH" (WAP) -TEXT MESSAGES The City wishes to include the availability of "Push" WAP (Wireless Application Protocol) Text Messages as an optional feature to the mobile application. This should be submitted as an "add- alternate" to your proposal. Push messages are specially formatted SMS text messages that display an alert (advertising) on a mobile device. It must provide the option of connecting directly to a website via the mobile device's WAP browser, rather than having to type in a web address (URL). WAP Push text messages are referred to by different names on certain types of mobile devices. The most common names for WAP Push messages are: Nokia "Service Message" Sharp- "WAP Alert" Samsung -"Push Message" Motorola - "Browser Message" Sony Ericsson - "[name of site/page]WAP" Sagem - "WAP Push" Panasonic-"WAP Message" Third party providers will send a WAP - Push text message to a mobile device in response to a request for a web page, such as a text message request. At the same time, it will send an SMS text message to the mobile device. The SMS message will contain the URL of the website you requested. "PUSH" (WAP) Technical Requirements All data related to "Push" WAP Text Messages must reside outside of the City's domain. The service provider/third party should account for storing and maintaining all related data at an external site. "PUSH" (WAP)Advertisements The City acknowledges that limited commercial advertising material will be displayed on mobile devices through the sale by the Service Provider to third party providers. The advertisement component is described below and subject to all applicable laws and regulations. Any Advertisements displayed via WAP by the service provider/third party providers shall comply with all Federal, State, Miami-Dade County, and City of Miami Beach laws, rules, regulations, RFP No.32-10/11 City of Miami Beach Page 12 of 29 Mobile Applications May 27,2011 I ordinances, and codes, including, but not limited to, those pertaining to and/or related to billboards, outdoor advertisements, and signage, as applicable. In addition, the graphics, materials, content and appearance of any Advertisements to be transmitted must be allowable and, if allowed, shall comply with such other and future requirements as Federal, State, County, and City authorities may from time to time impose, including, but not limited to, public safety and aesthetic requirements. Accordingly, any unauthorized Advertisements transmitted via WAP, or any Advertisements failing to comply with any applicable Federal, State, County, and City provisions shall and must be removed by the service provider/third party provider, at its sole cost and expense, within forty- eight (48) hours from receipt of written notice from the City Manager or his designee. In the event such Advertisements are not removed within said time period, the City may, at its sole option and discretion, terminate the Agreement for cause, without further notice to the service provider/third party provider, and without liability to the City. The service provider/third party provider acknowledges that the City reserves the right to impose such additional requirements for the distribution and/or transmittal of the Advertisements, at any time, at its sole option and discretion; provided that the City Manager or his designee shall provide the service provider/third party provider with written notice of such additional requirements and such requirements do not frustrate the purpose and intent of this Agreement. The permissible content of Advertisements shall not include firearms, alcohol or tobacco products, or be of a sexually offensive nature. MINIMUM REQUIREMENTS/QUALIFICATIONS: • The successful Proposer must have a verifiable proven track record of providing comparable mobile applications to those outlined herein • The successful Proposer must provide evidence of sufficient financial stability to provide the mobile applications to meet the City's needs. • The successful Proposer must demonstrate a level of expertise, technical knowledge, innovation, and overall capacity to provide the services PUBLIC RECORDS LAW Florida has a very broad public records law. To the extent that the Public Records Act (Chapter 120 of Florida Statutes) applies to vendors and/or agents of the City, information contained in any mobile application utilized by the City and its employees and elected officials, are public records available to the public and media upon request unless specifically exempted under the Public Records Act. RFP No.32-10111 City of Miami Beach Page 13 of 29 Mobile Applications May 27,2011 r SECTION III— PROPOSAL FORMAT Proposals must contain the following documents, each fully completed and signed, as required. If any items are omitted, Proposers must submit the documentation within five (5) calendar days upon request from.the City, or the Proposal shall be deemed non-responsive The City will not accept any proposed financial return, proposed revenue sharing, nor cost information after the deadline for receipt of Proposals. 1. Table of Contents Outline in sequential order the major areas of the Proposal, including enclosures. All pages must be consecutively numbered and correspond to the table of contents. 2. Proposal Points to Address: Proposers must respond to all minimum requirements listed below. Proposals which do not contain such documentation may be deemed non-responsive. a) Introduction letter: outlining the Proposer's professional specialization; provide past experience to support the qualifications of the Proposer. b) Proposer's must provide documentation: Proposer's shall submit such supporting documentation as they deem necessary to demonstrate the capability to provide and implement the services that provide evidence as to the capability to provide and implement the services as outlined in this RFP. C) References: List at least four (4) client references, to include contact name, title, company, address, telephone number, e-mail address, fax number. d) Qualifications of Proposer/ Management Team and Key Personnel: Outline in detail the experience and qualifications of the Proposers entity, and the Proposers management team, in providing similar projects/programs as outlined in this RFP. e) Evidence of Financial Stability: All Proposers must attach a financial statement, balance sheet or assurance that indicates the financial capacity and viability of the Proposer. This statement should be certified by an appropriate corporate official or by an independent Certified Public Accountant. f) Financial Return to the City: Financial return to the City information must be submitted with Proposal. Notwithstanding any financial return Proposals submitted, the City reserves the right to further negotiate same with the successful Proposer. g) Past Performance Client Survey Information: Past performance information will be collected on all Proposers. Proposers are required to identify and submit their best projects. Proposers will be required to send out Performance Evaluation Surveys to each of their clients. Please provide your client with the Performance Evaluation Letter and Survey attached herein, and request that your client submit the completed survey to Pamela Leja, at (Fax) 786-394-4006 or e-mail PamelaLeja @miamibeachfl.gov. The City will not accept Client Surveys sent to the Procurement Division from the office of the Proposer. Surveys must be sent to the Procurement Division directly from your client's office(s). Proposers are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and successful Proposer any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data. RFP No.32-10/11 City of Miami Beach Page 14 of 29 Mobile Applications May 27,2011 I h) Methodology and Approach: The Proposer must specifically describe its proposed methodology and approach for completing the services required in the scope of work. This is to include, but not be limited to, a proposed operational plan. 3. Acknowledgment of Addenda: (IF REQUIRED BY ADDENDUM)and Proposer Information 4. Any other Documents Required by this RFP. RFP No.32-10/11 City of Miami Beach Page 15 of 29 Mobile Applications May 27,2011 i SECTION IV— EVALUATION PROCESS/CRITERIA FOR EVALUATION The procedure for Proposal evaluation and selection is as follows: 1. Request for Proposals issued. 2. Receipt of Proposals. 3. Opening of Proposals and determination if they meet the minimum standards of responsiveness. 4. An Evaluation Committee, appointed by the City Manager, will meet to evaluate each Proposal in accordance with the requirements of this RFP. Proposers may be requested to make additional written submissions or oral presentations to the Evaluation Committee. 5. The Evaluation Committee shall recommend to the City Manager the Proposal or Proposals acceptance of which the Evaluation Committee deems to be in the best interest of the City. 6. The Evaluation Committee shall base its recommendations on the following factors, for a total of 100%: - Overall project approach, to include methodology and technical details 30% - Financial return to the City 25% - Proposer's experience and qualifications in providing mobile applications 15% - Maintenance and support 15% - Proposer's financial strength and Past Performance (Past performance based on references, information provided in the proposal submission, and performance evaluation surveys) 15% Total 100% 7. After considering the recommendation(s) of the Evaluation Committee, the City Manager will recommend to the City Commission the response or responses, acceptance of which the City Manager deems to be in the best interest of the City. The Committee's recommendation(s)will adhere to the criteria in Item No. 6, above. 8. The City Commission will consider the City Manager's recommendation(s) (in light of the recommendations(s) and evaluation of the Evaluation Committee) and, as appropriate, approve the City Manager's recommendation(s); may reject the recommendation(s) and select another proposal or proposals; or may reject all proposals. 9. Contract negotiations between the selected Proposer(s) and the City commence. If the City Commission has so directed, the City may proceed to negotiate a contract with a respondent other than the top-ranked Proposer, if the negotiations with the top-ranked Proposer fail to produce a mutually acceptable contract within a reasonable period of time. 10. A proposed contract (or contracts) may be presented to the City Commission for approval, modification and approval, or rejection. 11. If and when a contract (or contracts) acceptable to the respective parties is approved by the Mayor and Commission, the Mayor and City Clerk sign the contract(s) after the selected Proposer(s) has (or have) done so. By submitting a Proposal, all Proposers shall be deemed to understand and agree that no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. RFP No.32-10111 City of Miami Beach Page 16 of 29 Mobile Applications May 27,2011 I i SECTION V—SPECIAL TERMS AND CONDITIONS: INSURANCE I INSURANCE: The successful Proposer shall obtain, provide and maintain during the term of the contract the following types and amounts of insurance, which shall be maintained with insurers licensed to sell insurance in the State of Florida and have a B+ VI or higher rating in the latest edition of AM Best's Insurance Guide. Said policies of insurance shall be primary to and contributing with any other insurance maintained by Proposer or City, and shall name the City of Miami Beach, as an additional insured. No policy can be canceled without thirty (30) days prior written notice to the City. The successful Proposer shall file and maintain certificates of all insurance policies with the City's Risk Management Department showing said policies to be in full force and effect at all times during the course of the contract. Such insurance shall be obtained from brokers of carriers authorized to transact insurance business in Florida and satisfactory to City. Evidence of such insurance shall be submitted to and approved by City prior to commencement of any work or tenancy under the proposed contract. If any of the required insurance coverages contain aggregate limits, or apply to other operations or tenancies of Proposer outside the proposed contract, Proposer shall give City prompt written notice of any incident, occurrence, claim settlement or judgment against such insurance which may diminish the protection such insurance affords the City. Proposer shall further take immediate steps to restore such aggregate limits or shall provide other insurance protection for such aggregate limits. FAILURE TO PROCURE INSURANCE: The successful Proposer's failure to procure or maintain required the insurance program shall constitute a material breach of the contract by which City may immediately terminate same. RFP No.32-10/11 City of Miami Beach Page 17 of 29 Mobile Applications May 27,2011 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1,000,000 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence -owned/non- owned/hired automobiles included. 4. Excess Liability - $ 00 per occurrence to follow the primary coverages. 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: _Builders Risk completed value $ . 00 Liquor Liability $ . 00 _ Fire Legal Liability $ . 00 _ Protection and Indemnity $ . 00 _Professional Liability/Medical Malpractice $ .00 Employee Dishonesty Bond $ .00 Theft Covering Money and/or Property Of Others $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the RFP number and title PROPOSER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after Proposal opening. Proposer Signature of Proposer RFP No.32-10111 City of Miami Beach Page 18 of 29 Mobile Applications May 27,2011 I PROPOSER INFORMATION I Submitted by: Proposer(Entity): Signature: Name (Printed: Address: City/State: Telephone: Fax: E-mail: Tax ID# It is understood and agreed by Proposer that the City reserves the right to reject any and all Proposals, to make awards on all items or any items according to the best interest of the City, and to waive any irregularities in the RFP or in the Proposals received as a result of the RFP. It is also understood and agreed by the Proposer that by submitting a Proposal, Proposer shall be deemed to understand and agree than no property interest or legal right of any kind shall be created at any time until and unless a contract has been agreed to and signed by both parties. For Proposer: (Authorized Signature) (Date) (Printed Name) RFP No.32-10111 City of Miami Beach Page 19 of 29 Mobile Applications May 27,2011 REQUEST FOR PROPOSALS NO. 32-10/11 ACKNOWLEDGEMENT OF ADDENDA Directions: Complete Part I or Part II, whichever applies. Part I: Listed below are the dates of issue for each Addendum received in connection with this RFP: Addendum No. 1, Dated Addendum No. 2, Dated Addendum No. 3, Dated Addendum No. 4, Dated Addendum No. 5, Dated Part I1: No addendum was received in connection with this RFP. Verified with Procurement staff Name of staff Date Proposer- Name Date Signature RFP No.32-10/11 City of Miami Beach Page 20 of 29 Mobile Applications May 27,2011 DECLARATION TO: City of Miami Beach City Hall 1700 Convention Center Drive Procurement Division Miami Beach, Florida 33139 Submitted this day of , 2011 The undersigned, as Proposer, declares that the only persons interested in this Proposal are named herein; that no other person has any interest in this responses or in the contract to which this response pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Proposer agrees if this response is accepted, to execute an appropriate City of Miami Beach document for the purpose of establishing a formal contractual relationship between the Proposer and the City, for the performance of all requirements to which the response pertains. The Proposer sates that the response is based upon the documents identified by the following number: RFP No. 32-10/11. WITNESS PROPOSER SIGNATURE PRINTED NAME PRINTED NAME RFP No.32-10/11 City of Miami Beach Page 21 of 29 Mobile Applications May 27,2011 i SWORN STATEMENT UNDER SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. This sworn statement is submitted to [print name of public entity] By [print individual's name and title] For [print name of entity submitting sworn statement] Whose business address is And (if applicable) its Federal Employer Identification Number(FEIN) is (If the Entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ). I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. I understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes, means: 1) A predecessor or successor of a person convicted of a public entity crime; Or 2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 3) 1 understand that a "person" as defined in Paragraph 287.133 (1)(e), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public RFP No.32-10/11 City of Miami Beach Page 22 of 29 Mobile Applications May 27,2011 entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in neither the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FOR [Signature] Sworn to and subscribed before me this day of ,2011 Personally known OR Produced identification Notary Public - State of My commission expires (Type of Identification) (Printed typed or stamped Commissioned name of Notary Public) RFP No.32-10/11 City of Miami Beach Page 23 of 29 Mobile Applications May 27,2011 I i QUESTIONNAIRE Proposer's Name: Principal Office Address: Official Representative: Individual Partnership (Circle One) Corporation If a Corporation, answer this: When Incorporated: In what State: If a Foreign Corporation: Date of Registration with Florida Secretary of State: Name of Resident Agent: Address of Resident Agent: President's Name: Vice-President's Name: Treasurer's Name: Members of Board of Directors: If a Partnership: RFP No.32-10/11 City of Miami Beach Page 24 of 29 Mobile Applications May 27,2011 i Questionnaire (continued) Members of Board of Directors: If a Partnership: Date of organization: General or Limited Partnership*: Name and Address of Each Partner: NAME ADDRESS * Designate general partners in a Limited Partnership 1. Number of years of relevant experience in operating same or similar business: 2. Have any agreements held by Proposer for a project ever been canceled? Yes ( ) No ( ) If yes, give details on a separate sheet. 3. Has the Proposer or any principals of the applicant organization failed to qualify as a responsible bidder/proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years? If yes, please explain: RFP No.32-10/11 City of Miami Beach Page 25 of 29 Mobile Applications May 27,2011 I Questionnaire (continued) 4. Has the Proposer or any of its principals declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes ( ) No ( ) If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary on a separate sheet. 5. Person or persons interested in this RFP and Qualification Form have ( ) have not ( ) been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent (10%). (Strike out inappropriate words) Explain any convictions: 6. Lawsuits (any) pending or completed involving the corporation, partnership or individuals with more than ten percent(10%) interest: A. List all pending lawsuits: B. List all judgments from lawsuits in the last five (5) years: C. List any criminal violations and/or convictions of the Proposer and/or any of its principals: 7. Conflicts of Interest. The following relationships are the only potential, actual, or perceived conflicts of interest in connection with this Proposal: (If none, state same.) 8. Public Disclosure. In order to determine whether the members of the Evaluation Committee for this Request for Proposals have any association or relationships which would constitute a conflict of interest, either actual or perceived, with any Proposer and/or individuals and entities comprising or representing such Proposer and in an attempt to ensure full and complete disclosure regarding this contract, all Proposers are required to disclose all persons and entities who may be involved with this Proposal. This list shall include public relation firms, lawyers and lobbyists. The Procurement Division shall be notified in writing if any person or entity is added to this list after receipt of Proposals. RFP No.32-10/11 City of Miami Beach Page 26 of 29 Mobile Applications May 27,2011 Questionnaire (continued) The Proposer understands that information contained in this Questionnaire will be relied upon by the City in awarding the RFP, and such information is warranted by the Proposer to be true and accurate. The Proposer agrees to furnish such additional information, prior to acceptance of any Proposal, relating to the qualifications of the Proposer, as may be requested by the City Manager. The Proposer further understands that the information contained in this Questionnaire may be confirmed through a background investigation conducted by the City, through the Miami Beach Police Department. By submitting this Questionnaire the Proposer agrees to cooperate with this investigation, including but not limited to, fingerprinting and providing information for a credit check. PROPOSER WITNESS: IF INDIVIDUAL: Signature Signature Print Name Print Name WITNESS: IF PARTNERSHIP: Signature Print Name of Successful Proposer Print Name Address By: General Partner Print Name ATTEST: IF CORPORATION: Secretary Print Name of Corporation Print Name Address By: President (Print Name) (CORPORATE SEAL) RFP No.32-10/11 City of Miami Beach Page 27 of 29 Mobile Applications May 27,2011 I ® MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 786-394-4006 To: Phone: Fax: E-mail: Subject: Performance Evaluation of: Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information pursuant to the submittal of responses to this Request for Proposals. The information will be used to assist City of Miami Beach in the evaluation of Proposals received in response to the RFP for Mobile Applications Developers. The company listed in the subject line has chosen to participate in this RFP. They have listed you as a past client for which.they have provided services. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes of your time to complete the accompanying questionnaire. Please review all items in the following document and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Pamela Leja by June 30, 2011, via fax: 786.394.4006; or email: PamelaLeja @miamibeachfl.gov. Thank you for your time and effort. Gus Lopez, CPPO Procurement Director RFP No.32-10/11 City of Miami Beach Page 28 of 29 Mobile Applications May 27,2011 m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490, Fax: 786-394-4006 PERFORMANCE EVALUATION SURVEY RFP 32-10/11 Company Name: Point of Contact: Phone and email: Please evaluate the performance of the company (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). Please leave blank if you don't know. NO. CRITERIA UNIT 1 Ability to maintain courteous and professional service 1-10 Communication, resolution of discrepancies, responsiveness 2 of personnel servicing the account [to include availability of (1-10) designated contact person(s) 3 Responsiveness to priorities for service 1-10 4 Ability to provide requested services within the designated (1-10) timeframe 5 Financial return (1-10) 6 Experience level and credentials of assigned staff (1-10) 7 Overall customer satisfaction and hiring again based on erformance comfort level in hiring this firmagain) 1-10 Overall Comments: Company providing Referral: Contact Name: Contact Phone and e-mail: Date of Services: Dollar Amount for Services: Thank you for your time and effort. Please return this form via fax to 786-394-4006 Attn. Pamela Leja, or via e-mail: PamelaLeiaCa)miamibeachfl.gov on or before June 30, 2011. RFP No.32-10/11 City of Miami Beach Page 29 of 29 Mobile Applications May 27,2011 ® MIAMIBEACH City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4006 June 10, 2011 ADDENDUM NO. 1 TO REQUEST FOR PROPOSALS (RFP) NO. 36-09/10 MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES The subject RFP is hereby amended as follows: 1) The due date for receipt of proposals has been changed to no later than 3:00 pm Eastern time on July 22, 2011. 2) Another Addendum will be published the week of June 27, 2011, responding to questions submitted to the City by deadline of June 7, 2011. The Administration is in the process of formulating responses to these questions. 3) There may be the possibility of an opportunity to submit additional questions after the responses to the questions received to date are published. The City will advise this decision by early July, 2011. 4) Attached are the sign-in sheets from the pre-proposal meeting of June 3, 2011 for those that attended in person as well as the best information provided by firms that phoned-in. Proposers are reminded to please acknowledge receipt of this addendum as part of your proposal submission. Potential bidders that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Proposers" questionnaire with the reason(s)for not submitting a bid. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director RFP No 32-10/11 Addendum#1 June 10,2011 Page 1 of 1 r CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: June 3, 2011 RFP No.: 32-10/11 Phone-in Attendees (Page 1 of 3) TITLE: Mobile Applications NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# Don Newhouse SAIC 410.991.4395 drnewhouse @verizon.net DBK Concepts, LLC Robert Rigal-Chao 305.877.2718 rchao@dbk.com Rob Hudson Photo Science rhudson(o�photoscience.com 727.596.9500 727.596.9600 Jonathon Opelt Motricity 425.638.8815 Jonathon.opelt(a)motricity.com Ken Voss Streetline ken(cDstreetline.com 415.294.0505 Itera Consulting o)38.044.499.32.01 38.044.499.32.02 Petr Degtyarenko c)38.097.592.1915 Petr.Degtyarenko @iteraconsulting.com Andrey Dogadin Andrey.Dogadin@iteraconsuIting.com vlad.dubovoy@usintech.com Lance Lundberg CodeQ, Inc. lancelot@codeggroup.com Kelly Makimaa Idea c) 832.443.8909 713.626.2792 Kelly.makimaa @idea.com Michael Halbert ObjectFrontier, Inc. 678.218.5210 678.218.5220 c)404.924.92546 Michael.Halbert@objectfrontier.com Joe Doran Skill Storm 954.288.9124 jdoran @skillstorm.com CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: June 3, 2011 RFP No.: 32-10/11 Phone — in (Page 2 of 3) TITLE: Mobile Applications NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# Mike Jones Commercial Media Data Center 410.737.4999 810.900.6103 mike.jones@commercialmedia.com 410.878.6200 410.864.8698 Vipin Chawla Instant Systems, Inc. 510.657.8100 c)510.229.9100 vipin(aNnstantsys.com Mike Couvillion Green Light Staffing 561.285.1749 mike.couvillion @ gmail.com Ron Green Green Light Staffing 954.854.9109 ron @greenlightstaff.com Kristin Chapman AT&T Mobility kc674y @att.com Jorge Fiallega 305.776.7215 jorgefiallega @gmail.com Jennifer Barnes Fluid Studio 801.295.9820 ext 41 jenniferb @fluid-studio.net c)208.716.0682 Tom Blaine PSRC 786.339.9551 blaine-pprc @earthlink.net Kamran Qamar Pyntail kamraan @gmail.com Kirk Halbert Resolve Tech Solutions (RTS) 214.310.1025 214.310.1021 Jay Basantkumar kirk @rtsolinc.com c)469.5854744 CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: June 3, 2011 RFP No.: 32-10/11 Phone-in (Page 3 of 3) TITLE: Mobile Applications NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# Donna Main Informatix, Inc. 916.830.1405 Kevin Pederson Daniel King Donna.main @informatixinc.com Advanced Software Systems, inc 347.404.4408 Seth Harlem sharlem @assyst.net Billy Brewer The Frates Group (TFG) 214.578.2151 John Radford bbrewer @the-frates-group.com Zaim Baig TKXel +92.423.667.4755 zaim.baigtkxel.com c)+92.300.852. 5900 Mike Irish MultiAd, Inc 309.690.5146 309.690.5599 mirish @mulitad.com c)309.209.1814 Derek Brovold Great Arc Technologies, Inc. dbrovold @greatarc.com 312.726.4848 312.726.4963 Serdar Askin ASKIN Software 916.296.2980 info @askinsoft.com Tayo Runsewe Latitude Geographics Group, LTD 888.578.5545 250.381.8130 trunsewe(aDlatitudegeo.com c)250.7447052 M. Michael Martin Advanced Software Systems 408.725.7104 mmartin @assyst.net 408.406.9933 Kutir Corporation Prathiba Kalyan 510.870.0227 prathiba(ci)kutirtech.com Jonathon Opelt Motricity 425.638.8815 Jonathon.opelt @motricity.com Shalyn Dever Florida WebSite Design & Marketing 321.293.4107 866.373.4881 shalyn @flsites.com i CITE' OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: June 3, 2011 RFP No.: 32-10/11 TITLE: Mobile Applications NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# VEly KFl-T P~ 9E 50/-vfr TZY11 SOLv- 701.6 21�_921-a1j 0 3/O-/a2 V,E 1V 7-0eTSOC//VC. ' - 3/o-/OZ7 1�OLl YPt12(�S��d�l2��l Ate'.Cc�6`'( 30f'al3-1 ) e- Z C -S ' o C44 C,( e,3 v//'- �dNGIJ� (�O� IN� v�hh � CO�.P�JD(Ja✓�•C 2^��S 4 2,0 'L �- arry 6e�fi -7 a-JJ &l 3 0� -I I N) 117 C'�sa���o�� nb�,e �� ��, • �6�—yam 9o�j CITY OF MIAMI BEACH PRE-PROPOSAL MEETING SIGN-IN SHEET DATE: June 3, 2011 RFP No.: 32-10/11 TITLE: Mobile Applications NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# 305-463-7� 1 305-3 7"1. X q g���! I -;�VC14s� coos; •t �s3s CO 5-n Sly USA . GO 95 Ll-7 j B-58`tl T 2s�s of r o yes s"'13 ?opa Ro1'a-11 X sl Aq q-0 101AMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4006 July 15, 2011 ADDENDUM NO. 2 TO REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES The subject RFP is hereby amended as follows: 1) The due date for receipt of proposals has been changed to no later than 3:00 pm Eastern time on August 19, 2011. 2) Another Addendum will be published, responding to the balance of questions, not addressed below, submitted to the City by deadline of June 7, 2011. The Administration is in the process of formulating responses to these questions. Questions and Answers: Q1) It was mentioned in the pre-proposal conference the desire to generate revenue from the App. Does the City of Miami Beach have any revenue targets in mind? Al) No targets in mind. Q2) Please define "Financial return to the City"? - what is the meaning of this term specifically? If the City looking to subsidize cost, make a profit or completely fund this initiative from an advertisement based application? The RFP is very unclear here yet 25% of the bid award is based on this very unclear term. A2) Proposer should include the business model that is most beneficial to the City. Q3) Do you also expect us to head hunt this marketing avenues for the City? A3) Proposers should handle everything. Q4) How will up-to-date parking information be provided? Will it be a web service or static files? A4) Both Q5) Parking location information: What application is currently used to store parking location information? Could you please provide the technology background and deployment scenario of the existing application? A5) City of Miami Beach proprietary software. RFP No 32-10/11 Addendum#2 July 15,2011 Page 1 of 6 Q6) Is this staff augmentations, are you looking for experienced mobile application developers to build you an application from scratch ? A6) No staff augmentation as we are looking for a vendor that will build and support mobile application. Q7) Are there any specific external system integrations not mentioned in the RFP that are needed? A7) No Q8) System Interface: We are assuming that, all the mobile devices would be GPS enabled to access this application A8) No Q9) For the UI components, do you have some wireframes or design patterns that are already created and needs to be followed by the vendor? A9) No Q10) Should the application take care of handling user database and does the application require user to login into the application? A10) No Q11) What type of support or maintenance are you foreseeing after the mobile application had been developed and running? A11) Proposer should provide full support of product. Q12) Is the City providing any hosting services for the servers or desires the servers be located anywhere in particular? Al2)The City will not provide hosting services. Q13) Do ads need to be WAP or are the details up to the vendor? A13) The RFP no longer require s WAP, instead the intent is to include geolocation based advertisement-with the most up to date technology. Q14) We are confused about the "add alternate" push-WAP requirement. If the requirement or desire of the city is to utilize advertisement to offset costs push-WAP is an outdated technology which would require much higher ongoing costs to maintain. Recommend this requirement be dropped and one stating a desire for geolocation based advertisement be added and not specify the technology to be used. A14) The RFP no longer require s WAP, instead the intent is to include geolocation based advertisement-with the most up to date technology. Q15) Please explain the WAP interface? Why is this needed and related to parking and transportation? RFP No.32-10/11 Addendum#2 July 15,2011 Page 2 of 6 A15) The RFP no longer require s WAP, instead the intent is to include geolocation based advertisement-with the most up to date technology. Q16) Real time information regarding parking availability — This shall require an interface with the existing gated/revenue control software. — Could you please provide technology environment of the gated/revenue control software and how do you envision integrating with this system? A16) Via XML Web Services Q17) We are assuming that City of Miami Beach will provide the required information such as Parking facility category, System Interface, Parking Location Information before start of the project? A17) Yes Q18) Do we have to be responsible for end to end development of the project, Will there be a project manager from the governments side? A18) Yes, they will be responsible for end to end development of project since IT does not have Project Managers on staff. Q19) The existing gated / revenue control software -what type of SW is this? Is this just an XML file or some type of database driven? A19) Via XML Web Services Q20) Are there any specific timelines defined for the roll out of the mobile application? When do you want the application to Go Live? A20) As soon as practicable. Q21) Is there a budget or not to exceed amount for the development of the application? Or are you looking at strictly a revenue sharing model and the vendor has to bear all development costs? A21) Budget will be determined by the proposals and funds will be appropriated when the RFP is awarded by the City Commission. Q22) On page 11 of the RFP, it is stated that the App will need to provide directions from a default(default") location. Please establish what this default location will be. A22) Default location is the trip starting point. Q23) Could you please give explain in more details term "driving direction"? (Page 11 paragraph 3 of RFP) A23) Driving directions from the device (GPS location)to the selected parking area. Q24) In the introduction, you state that many major cities have developed similar apps. Have you reviewed and or used any of these apps? If so, can you share your likes and dislikes with each? RFP No.32-10/11 Addendum#2 July 15,2011 Page 3 of 6 A24) In the interest of the competitive process, the City reserves its opinion on other apps and its developers until all proposals are submitted and the deadline has expired. Q25) Are you looking for a company that has a solution in place which needs to be tailored to you requirements? A25) It can be either an off the shelf solution with minor customization or a custom solution; whichever is most cost effective. Q26) The RFP states "real time" parking space availability. Recommend you change this to "near real time" as real time would require a significant capital investment by the city to accomplish. This is also likely to be limited to your garage facilities. Please clarify. A26) Limited to the garages. Q27) Does the City have specific time schedule for start and end dates? A27) No. Q28) Section II — Scope of Services — Can the City of Miami Beach provide a preferred format for the Business model that is to be included in the response to detail the advantages to both the City and the Mobile App Users? A28) No. This shall be up to each proposer to develop. Q29) On special events, who will be changing the parking rates and updating the APP? Do you want us to do this or the parking services personnel? A29) Parking Department staff will change the rates when needed. Q30) In Section III — Proposal Format and Section IV — Evaluation Criteria, there is no mention of cost being included in the proposal or included in the evaluation of the proposal. Is the City of Miami Beach expecting that the vendor incurs the cost of development for the mobile application and the vendor will recover the development costs in advertising within the mobile application? A30) Proposers should outline the cost of developing the application and any potential revenue from advertising. Q31) In the RFP it is mentioned that the application should support Municipal Parking, Transportation, Parks And Recreation, Special Events. The scope of work for Parking is provided along with sample examples of other city services? Should we limit our estimation for the Parking and Other city services/venues only? Please clarify. A31) The APP is intended to subsequently provide information for a number of City services. Q32) Regarding the mention on page 2 and on page 12 of system expansion for mobile applications for other City venues and services, please clarify the expectation of the City for this point in our proposals. Is a discussion of our firm's technical expertise relating to this technology and the capability for expansion of our proposed solution sufficient? If not, please provide more detail on the City's requirement for this. RFP No.32-10/11 Addendum#2 July 15,2011 Page 4 of 6 A32)The APP is intended to subsequently provide information for a number of City services. Q33) What training are you expecting? In person training only or also furnishing some type of documentation? A33) Training and documentation available on web Q34) Does the City want some type of rate calculator within the app? Instead of presenting a partial list of regular rates, leaving the user with the nearly impossible task of finding the most desirable destination by: (a) clicking on a facility to view its rates, (b) mentally calculating the correct rate for the user's intended stay, (c) recording this rate, (d) clicking on the next facility and repeating this process. A calculation engine may be developed (the calculation for each facility considers all relevant special and regular rates, overnight parking rules, etc. A34) Yes Q35) Should system be able to display route on the map from current position to selected parking or social event? A35) Yes Q36) Can the City provide number of open parking lots, on street, residential areas, and others? A36) Yes Q37) Will the City provide parking rules / regulations especially on on street parking, residential areas, etc A37) Yes Q38) Does the City of Miami Beach foresee the need for any "in-app" purchases? As an example, paying for parking. A38) Yes. Any other ancillary services should be included in the proposal submitted. Q39) Does the City require a specific format for providing cost/pricing information in the proposal? Should cost/pricing information be included with original and 10 copies of the main proposal, or should it be provided in a separate cost proposal? A39) Cost/pricing should be included in the proposal, not separate. It should be in the original as well as the ten copies. Q40) Since these questions could involve some changing of the stated requirements or have an impact on the approach taken we are assuming an addendum to the RFP will be forth coming. Will there be another opportunity to submit questions to any addendums? A40) Yes. RFP No.32-10/11 Addendum#2 July 15,2011 Page 5 of 6 Q41) Are past performance evaluation forms required from all four references submitted? If our clients are not government entities would that negatively affect our chances? A41) Past performance evaluation forms can be submitted by the same four references or different clients. There is no minimum or maximum number of surveys to be submitted by your clients/references. Lack of government references would not have a negative effect on a firm's chances. Q42) Regarding the Past Performance Client Survey Information on page 14, how many surveys are requested by the City? Should surveys be completed only by clients for whom we have completed work relevant to the content of this RFP? A42) Past performance surveys should be for mobile applications development, not necessarily the same content as the RFP. Q43) Section IV— Evaluation Criteria —Can the City of Miami Beach disclose who will make up the proposal evaluation committee? A43) Yes, once the Committee is selected. It has not yet been named. Q44) When submitting a proposal as a team, does the City request the same information from subconsultants as required for the prime consultant, in terms of references, evidence of financial stability, and past performance client survey information? A44) The City will be contracting with the prime consultant that is selected, however it is requested that the information be provided for the sub-consultants as well. THIS IS A FORMAL ADDENDUM THAT HAS TO BE ACKNOWLEDGED IN THE RFP ADDENDA ACKNOWLEDGEMENT FORM. IF A PROPOSER FAILS TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AS PART OF ITS RFP SUBMISSION, THE CITY RESERVES THE RIGHT TO REQUEST, AND THE PROPOSER MUST COMPLY WITHIN TWO (2) BUSINESS DAYS AFTER RECEIPT OF WRITTEN REQUEST FROM THE CITY. FAILURE TO ACKNOWLEDGE THE RECEIPT OF THIS ADDENDUM MAY RESULT IN DISQUALIFICATION. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Proposers" questionnaire with the reason(s) for not submitting a proposal.. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director RFP No.32-10/11 Addendum#2 July 15,2011 Page 6 of 6 m► MIAMSEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4006 August 15, 2011 ADDENDUM NO. 3 TO REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES The subject RFP is hereby amended as follows: 1) The due date for receipt of proposals has been changed to no later than 3:00 pm Eastern time on September 6, 2011. 2) Another Addendum will be published, responding to the balance of questions, not addressed below, submitted to the City by deadline of June 7, 2011. The Administration is in the process of formulating responses to these questions. Questions and Answers: Q1) The RFP mentions both a mobile application and a website. Does the city desire a website that can be accessed via a mobile phone browser, or a mobile phone application or both?This has significant impact on cost estimation. A1) Mobile Application with a web site Administrator capability to set parking times and rates. Q2) Does the City also like the functionality of the Mobile App to be web-based? Do they just want a web based administrator panel where they can update prices, parking times, availability, etc. A2) A Mobile App with web site administrator capability to set parking times and rates. This is a vendor provided solution with your best functionality Q3) Our firm and its partners have already developed a similar app to this which is currently serving some major cities.. We are using Google Maps as the GIS, is this OK with the city for us to use? A3) Google Maps will work just fine Q4) Would the city of Miami Beach want a "widget" as part of the development?We already have something similar that we can provide and re-use however other vendors will have to do this from scratch. A4) Provide your best solution RFP No 32-10/11 Addendum#3 August 15,2011 Page 1 of 5 Q5) What kind of application would you like to have as result of the project: 1. Several different mobile applications for different devices (according to the list in RFP), that implementsame functionality? 2. Single web application, that is adopted to mobile browsers (User has to run mobilebrowser in order to use application)? 3. Both of options? A5) The vendor will provide the solution for tablets, and smart phones, and/or web app. Q6) Is it possible to use Bing/Google/Open street maps in proposed solution? A6) Yes Q7) Are there any requirements to target server environment where developed system should be deployed? 24/7 availability, servers locations, platforms, operation system, etc. A7) Vendor will provide solution Q8) Would you like to use the Google Ad Sense for Advertising (AdMob)? A8) This is a vendor hosted solution Q9) Would you like to have social components such as Facebook, twitter etc on the application? Please specify A9) This is a vendor supplied solution Q10) Are you looking for a mobile application only or do you want us to develop a web component as well? If so, what aspects of the application should be web-based? A10)The vendor will provide a solution they can support and maintain. Q11) In what format will the GIS data be provided? A11) The city will not provide GIS data. The vendor app will provide any GIS data required. Q12) Is the City providing any hosting services for the servers or desires the servers be located anywhere in particular? Al2) The City will not provide hosting services. Q13) In reference to the web based CMS, can you please expand on what specific functionality this CMS will need to provide and how you envision this to perform? A13) The city will not host any software or features of the app. Q14)Will the CMS need to be mobile enabled? A14) The CMS will not host any software Q15) Do you intend for this App to function on Tablets and Feature Phones as well as Smart-phones? RFP No.32-10/11 Addendum#3 August 15,2011 Page 2 of 5 A15) The tablets and smart phones are the general target Q16) In section II, you have stated that the App will need to interface with Garage Gated Control Systems. Can you provide examples of such systems? A16) The parking vendor system provide the interface requirements. Q17) If this App were to be released in segments to particular phone/device sets, can you please prioritize the platforms (iPhones/iPad, Android, BlackBerry, Windows, etc.) A17)The city does not have any preference to the order Q18) What are the current security requirements for the City of Miami Beach. This should include both the app as well as the CMS interface. A18) There will be nothing on our CMS regarding the application. The solution is vendor supported and hosted Q19) Do you need the App to interact with any of the native features within the devices? Such as GPS, Calendar, Contacts, Phone, etc. A19) GPS Q20) Can you define the performance criteria for the App and CMS? A20) Nothing with regards to the CMS. Q21) Do you want both downloadable applications (native or packaged) and mobile web access? A21) The vendor will choose the downstyle that they support. The city will not be responsible for this function. Q22) Is the City of Miami Beach looking for an application that can be downloaded to a mobile device or an internet application that is accessible on a mobile device via a web browser? A22) Local to the device or hosted by the vendor. The city will not host either. Q23) What is the GIS integration requirement? A23) The application will not connect to the city's GIS environment Q24) If app is native mobile app, which app stores should offer the application? A24) The city has no preference The vendor will make the app available for users to download. Q25) What types of content should be manageable through the web-based content management system? A25) No content will be managed throuth the city's CMS. RFP No.32-10/11 Addendum#3 August 15,2011 Page 3 of 5 Q26) Regarding page 11, Parking location information, can you provide more detail on the interface with the existing gated/revenue control software? What is the existing system, and can you provide a sample of the information it provides, for our review in preparing the proposal? A26) No information at this time Q27) Can you provide a sample of the XML output for parking location information for our review in preparing the proposal? A27) No information at this time. Q28) How does the application interact with external systems such as Gated/Revenue Control Software? Will documentation of these systems be provided during integration study phase? A28) Vendor will call an web service provided by the parking vendor Q29) Is the data fetch being planned to happen from a single server (Single source location) or multiple servers (multiple locations for various parking areas)? A29) That is being reviewed. Currently it is multiple location Q30) Will the API structure for the real time communication of parking availability be provided? A30) Yes. Near real time with a time interval. Q31) Can more explanation be provided for the admin functionalities required for the web interface? A31) Not at this time Q32) Would there be any sort of Payment Gateway integration for the parking application? A32) No Q33) How many concurrent users should the App and CMS be able to support? A33) Cannot provide at this time. There is no CMS users Q34) How many spaces are there for garages, lots and on-street? A34) See attached lot list Q35) What is the average garage traffic count per day? A35) See attached vehicle entry list. RFP No.32-10/11 Addendum#3 August 15,2011 Page 4 of 5 Q36) We are preparing the revenue model for the app and I was wondering if you can provide us with the following data points for our forecasts: Total number of eparks sold to users % of Miami Beach population that owns an epark A36) ePark totals are attached. % of population that owns is unknown. THIS IS A FORMAL ADDENDUM THAT HAS TO BE ACKNOWLEDGED IN THE RFP ADDENDA ACKNOWLEDGEMENT FORM. IF A PROPOSER FAILS TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AS PART OF ITS RFP SUBMISSION, THE CITY RESERVES THE RIGHT TO REQUEST, AND THE PROPOSER MUST COMPLY WITHIN TWO (2) BUSINESS DAYS AFTER RECEIPT OF WRITTEN REQUEST FROM THE CITY. FAILURE TO ACKNOWLEDGE THE RECEIPT OF THIS ADDENDUM MAY RESULT IN DISQUALIFICATION. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Proposers" questionnaire with the reason(s) for not submitting a proposal.. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director RFP No.32-10/11 Addendum#3 August 15,2011 Page 5 of 5 CITY OF MIAMI BEACH Off-Street Parking Facilities List(Lot List Location Nev, Old FY10 E.cility Address Fail lly# Lacatian Spaces xG Spaces 5 P 1 South Point South Pointe Park.Public P 215 215 S P2 Ocean Dr,Biscayne St-to South Pointe Dr&Ocean 62 62 5 P2 Penrod's South Pointe Dr 8 Ocean 1 66 66 5 P3 1B Washington&Commerce 12 12 S P4 P4 100 Blk Washington Ave 30 30 S P5 401.417 Alton Road. 4AL 41h&Alton 23 23 S P9 PAL I 1 th Street 8 Jefferson Av 120 120 5 Flo Mich Lot 15th Street 8 Michigan A 134 134 5 P i t 2B 61h Street&Meridian Ave 25 25 S P12 900 Washington Ave. 12X 9th Street&Washington 24 24 5 Pia 1000 Washington Ave 13X 1Oth Sheet&Washington 30 30 S P14 525 Collins Ave. 7C 61h Street 8 Collins Avnue 34 34 5 P15 1033-1041 Collins Av 1 1 X 1000 BLOCK Collins Ave 33 33 5 P16 17X 13th Street 8 Collins Aven 55 55 S P17 124262 Collins Ave- 17B 13th Street&Collins Aven 25 25 S P18 1620 Euclid Ave. ]OF Lincoln Lane S&Meridian d0 40 S PI9 1621 Jefferson ave. I OE Lincoln Lane S&Jefferson 21 21 S P20 1620 Jefferson Ave. ]Do Lincoln Irene S&Jefferson 62 62 S P21 1620 Michigan eve. 1 OG Lincoln Lane 5&Michi a 19 19 S P22 618 Meridian Ave. IOH Lincoln Lane S&Lenox Av 18 18 S P23 16191625 West Ave. 4D 16th Street&West Avenu 1506 31 5 P24 1663,7 West Ave. 4C 17th Street&West Avenu 71 5 P25 1672-Bd Lenox Ave. I OA Linwln Lane N&Lenox A 86 S P26 1665-73 Lenox Ave. I OX Lincoln Lane N&Lenox A 107 5 P27 1662 Meridian Ave. IOC Lincoln Lane N&Meridio 144 5 P28 500 17th St. 5A E/W Lincoln Lane N&Pennsyly -95 0 S P29 1701 Convention Cent�5C 1 17th Sheet&Convention 160 S P32 Convention Center Dr. Pref Lot 18th Street&Meridian Av 886 5 P33 1901-1909 Meridian A 5H 19th Street&Meridian Av 26 26 S P45 4G Purdy Boat Romp 0 0 5 P46 181725 Bay Road. 4E I Bth Sheeet&Purdy Aven 41 41 S P47 1837 Say Road 0 0 S P48 321343 22nd St. 6A 21st Sheet&Park Avenue 15 is S P49 2101-2163 Collins Ave 6B 21 st Sheet&Collins Aven 202 202 5 P50 Women's L 24th Sirteet&Flamingo or 23 .23 0 S P51 P51 23rd Street&Liberty Aven 20 20 S P52 P52 23rd Street&Liberty Aven 35 35 M P55 264&70 Collins Ave. 20X 27th Sheet&Collins Aven 121 121 M P56 3313-3401 Collins Ave 16D 34th Street&Collins Aven 62 62 M P57 Collins acre.between 3 16E 35th Sheet&Collins Aven 72 72 M P58 4049 Royal Palm Ave. 8G 40th Street&Royal Palm 43 43 M P59 Nrnth side of 406h St BH 40th Sheet&Prairie Aven 70 70 M P60 West side el Chase Av,BC 401h Street—&Ch..Aven 78 80 M P61 4141 Alton Rd. BE 41 s1 Street&Alton Road 41 48 M P62 8F 42nd Street&Jefferson A 30 30 M P63 42nd St.&Royal Palm 8B 42nd Street&Royal Palm 194 194 M P64 4700 Pine Iree Dr. BD 47th Street&Pine Tree or 17 17 M P71 46th St.&Collins Ave. 19X 461h Sheet&Collins Aven 426 426 M P72 53rd St&Collins Ave. 198 53rd Sheet&Collins Aver 159 159 N P80 P80 71 st Sheet&Byron Avenu 30 30 N P81 6475 Collins Ave. I8A 641h Street&Collins Aven 65 65 N P82 651h SIB Indian Creek 18X 651h Street&Indian Cr- 52 52 N P83 693341 Harding Ave.9E 71 st Sheet&Hording Ave 35 35 N P84 694864 hording Ave- 9A 70th Sheet&Harding Ave 51 51 N P85 6977 Cad a Ave. 9C 71 sl Sheet&Carlyle Aven 15 15 N P86 6976 Indian creek Dr. 9D 71 sl Sheet&Bonita Drive 34 34 N IP87 6950-62 Bay Drive 24C 71 st Street&Bay Drive S- 35 35 N P88 1045 71 st St. 24B Normandy Drive&Rue Ve 23 23 N P89 917929INomnondly on 24A Normandy Drive&Bay Rc 26 26 N P90 7061 Bonuta Drive. 25X 71 st Sheet&Bonito Drive 18 18 N P91 22X 72nd Sheet&Carlyle Ava 51 51 N P92 72nd 3 Cadyle 9B 72nd Sheet&Collins Ave 320 320 N P93 73rd&Dickens Ave 18 18 N P 106 South side of 76th S1, 9F 75th Street&Collins Aven 110 lid N P107 26C 79th Street&Collins Aven 47 47 N P108 26A 80th Street&Collins A— 57 101 N P109 26D 83rd Street&Collins Ave 105 105 N P110 331-83rd St. 23X 85rd Street&Abbott Aven 12 12 N P i l l 26B 84th Street&Collins Aven 65 65 N PT 12 26E 871h&Collin Avenue 15 15 5751 -118 5444 5 GI 2007th Street I 7th Street&Collins Avenu 646 646 S G2 12th Sheet and Drexel 2A 12th Sheet&Drexel Avon 134 134 S G3 1301 Collins Ave. 17A 13th Street&Collins Aven 286 286 Ave./Utilities-200 16th 51/1550 Collins S G4 Ave Anchor Sho 161h Street&Collins Aven 803 803 S G5 640 17th St. 2G 171h Sheet&Meridian C 1460 1460 M G6 400 W 42nd Sheet 8A 42nd Street&Sheridan A 620 620 S G7 1755 Meridian Ave City Hall Garage(I 1/16/09) 650 650 S G8 550 Lenox Ave 5th&Alton Garage(10/2009-I C 500 500 S G9 NWS Garage hest June 2010( 0 TOTAL 1 7949 1150 5099 TOTAL GARAGES B, LOTS 9700 10521 FY10 S ace-Ca o Spaces fG Spaces Garages 3949 1 5099 Attended Loa 1306 95 886 Metered Loh 4445 231 4536 On-street Spaces 3888 01 3888 TOTAL CITYAnDE 17588 1032 14409 Metered Loh♦OrFStreet Spaces, 8333 FaEE1 8424 V) Q V 0 V U 00 02 o° o° o° 0 o N N M ol Cl) 10 � 00 N OD LO N M O 0 V M N 10 O o0 OO ,O co o a) 0 O 10 0 O O O O = v C6 `) � QCOoN °OCN � ,N o � a) 00 0 co M 'o O O O O O N O to �O M C N p ol 010 � (7 N N 0 'o O N O, O O Cl) U U N N N N N to a) M V N L 0) -o M O 0)� O N O M my N O Cl) 10 N N p CC) L o 0 10 s Cl) 0 0 O o c Q > .0 — co -0 -0 co M M 0 to O CO co to co O LO N h _0 Q � M N .0 Fj N O a) 0 .- m o O N ^ 0 Q � co M I� b 10 M LO O N I� h N 'O O E s m O U 10 N N U m co �[ m co Cl) v u7 M O M 0 M O '0 Cl- h N M (D a) N s s C � Q E 0 LU N O } rn m c .2 n .O W ( CN co c3 d c' 0 •N H H H H O d d d vii Q y Ln OD of o 0 0 0 0 o ,O "1 N M OD of 010 n N N -q `O O Ln h h c y vOON O O O ^ 0 Q 2 N p C C� N a O O CR O N^ ao U Co '0 OR m ^ f� o O O O 0 O N O _ a vi L_ O V � ^ Q P ON M v to v LO C14 m °. � Oo N o O O O 0 ^ 0 co- N N Cpl p)O0 c O N p y N N M 10 h O N 0 M ^ N N N 10 N (n N ^ N s 0 N OO ^ p O N O c7 Cl) Ln Ln U 10 00 s ,O ^ "t 00 N N � a� c NLO ^ aoOo � ^ O N p 0 L N p Cl) O 0 U` � ^ o c 10 O M 00 cn 10 I Lq N F? O O m N n N 0 0 O ch (D p N (� O _ `c 000 M m of �O OD O D E N N N N ^ Ln ^ E y r� cti O N m`O o- s p N N p p rn 0 c _ O N `O Ln v .p Ln N p ^ N ch 'q ^ O I,� ^ LO LO N N Cl) 00 10 ^ V) 0 N OD s O N s c N O Q E o w N O VI Q Q 5 L V C p O w 0 0 V3 N ch p p p 0 H N• H H H H H O H (� O d d to qr M 00 Ln O 'W to O N M Ql e-1 N w J O � C O 00 Ln C14 Ln Q Q1 00 W 0 n 00 n '-i of V1 N c M O J D M ei Ln QI N V C Q O Qj Z C✓IC lD 00 N 0) Oj .-IT i M N Q to l0 00 O O00 to N 00 ei wr Ln e-i .-i c M .-i 00 L M 01 N QI 0! O az to � m � � M ° � � 0004m W ~ 'O 'O O N M N N f- Ni J, Nl 'N ci N r-I e-1 N wi V1 w to f, N Q� 0! C O Z 00 e-1 C lD N Ln -T M N r-1 r-1 "1 Q N N C • O Ol O ti " Q LL LL LL ii IM MIAMBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4006 August 26, 2011 ADDENDUM NO. 4 TO REQUEST FOR PROPOSALS (RFP) NO. 32-10/11 MOBILE APPLICATIONS DEVELOPERS FOR MUNICIPAL PARKING, TRANSPORTATION, PARKS AND RECREATION, SPECIAL EVENTS, AND OTHER CITY SERVICES The subject RFP is hereby amended as follows: Questions and Answers: Q1) It was mentioned in the pre-proposal conference the desire to generate revenue from the App. Does the City of Miami Beach have any revenue targets in mind? Al) Respondents should submit proposals that include a revenue-sharing model that fairly and reasonably compensates the City. Q2) Please define "Financial return to the City"? - what is the meaning of this term specifically? If the City looking to subsidize cost, make a profit or completely fund this initiative from an advertisement based application? The RFP is very unclear here yet 25% of the bid award is based on this very unclear term. A2) Proposer should include the business model that is most beneficial to the City. This would include any proposal that allows the City to cover/recover some or all costs of implementing or maintaining this program, in addition to generating revenues. Q3) Do you also expect us to headhunt this marketing avenues for the City? A3) Proposers would handle all aspects of the implementation of the program, including marketing the program and advertising sales. Q4) As part of driving revenue within the app, does the city want banners underneath or on top of the application? A4) Respondents should recommend the model that best provides a positive user experience, while generating revenues. Q5) Assuming the city wishes to either fully subsidize this effort or turn a profit what is the minimum time period that return? 3 years? 5 years? What is the city's expectation here? A5) The City will look favorably on proposals that provide revenues to the City following program implementation, such as a minimum guaranteed return beginning with the first year of the agreement. Q6) Financial return to the city?What type of model or return is the city expecting?We can RFP No 32-10/11 Addendum#4 August 26,2011 Page 1 of 4 suggest some avenues but would you like us to calculate possible ROI based on years? A6) Please see above. Respondent should propose a model for revenue sharing, which can include, as an example, a minimum guarantee and percentage of gross (higher of the two). Q7) What are your advertising requirements? A7) The City's advertising guidelines are attached for reference. Q8) Can expansion of the application to Other City Services be considered as Phase 2 of the project? Can it be assumed that more details of features needed for Other City Services will be specified before development estimates are made at a later stage? A8) Other City Services will be addressed under Phase 2 of the project. Q9) Do you foresee the requirement for Ads running inside of the App? Advertising Sleepless Nights or other City functions or events? A9) Yes, to the extent it is technically possible. Q10) Integration with special events and Parks & Rec is not part of Phase 1? A10) Correct. Q11) There is a mention of providing applications for other departments like Parks and Recreation. There aren't enough details provided about this. Does the proposal need to include building applications for other departments? If so, where can we find more information on what these departments are looking for? A11) Applications for other departments will be addressed under Phase 2 of the Project. Q12) How do you intend to distribute the App? Al2) To be determined. Q13) Do all programmers within this project must be US citizen or Permanent Resident? A13) No. Q14) Financial Strength? What type of proof are you looking for besides years of company establishment. BBB report, etc?we do not usually provide financial statements. A14) Per page 14 of the RFP: Evidence of Financial Stability: All Proposers must attach a financial statement, balance sheet or assurance that indicates the financial capacity and viability of the Proposer. This statement should be certified by an appropriate corporate official or by an independent Certified Public Accountant. Q15) For cost competitiveness, can we propose resource teams based outside of the US to develop the application(s)? A15) Yes, providing all the required documents of the RFP are submitted to the City fully executed. RFP No.32-10/11 Addendum#4 August 26,2011 Page 2 of 4 Q16) In the devices to be supported there are some brand name phones mentioned, but no indication of whether the system is supposed to be native to the platform, or a mobile web capable platform. In addition, the specific operating system version, and model number of each phone desired needs to be included. For example, a native app for iPhone and Android version 2.2 and above is relatively easy to do. A native app for Blackberry's RIM OS is very difficult with a long lead time for approval (sometimes exceeding one year). However, all three could support a mobile web browser, except for Blackberry's older than version 8 of RIM. Their older mobile browsers don't support JavaScript or Flash making the costs of supporting them much higher and far less capable. In addition, are there desired application stores you wish to support if the desire is for the app to be native? Please clarify. A16) Downloadable (local to the device). The most widely used version per device with mapping support. Q17) What operating systems does the app should be compatible with? Up to what older version of the blackberry or android systems? A17) Downloadable (local to the device). The most widely used version per device with mapping support. Q18) Does the city want the mobile app to be a stand-alone application to where mobile users can use the app even without cell coverage? Different from just being downloadable. A18) Downloadable (local to the device). The most widely used version per device with mapping support. Q19) Please specify minimal required version of mobile OS which should be supported? A19) Downloadable (local to the device). The most widely used version per device with mapping support. Q20) Based on the RFP we understand that, the application will be a mobile web application and not a native application? Is our understanding correct? A20) Downloadable (local to the device). The most widely used version per device with mapping support. Q21) Regarding the mobile operating system platforms, please provide the minimum accepted versions or releases. A21) Downloadable (local to the device). The most widely used version per device with mapping support. Q22) What are your application development choices? Native Apps, Packaged Web Apps, fully Web apps? A22) Downloadable (local to the device). The most widely used version per device with mapping support. Q23) Will the App need to be built as a native App for each of the operating system platforms? RFP No.32-10/11 Addendum#4 August 26,2011 Page 3 of 4 A23) Downloadable (local to the device). The most widely used version per device with mapping support. Q24) What type of support or maintenance are you foreseeing after the mobile application had been developed and running? A24) Proposer should provide full support of product. Q25) A list of all available web services the city will provide, the security protocol needed, sample data, and general description should provided. If these services do not exist is it expected we include development for such services be added to the bid? A25) The web service will be called to obtain information about the parking facility. The web service does not exist at this point it will be created later. Q26) What will be the frequency of updates from the space providers to the App? (Data Synchronization) A26) The web service will provide information about the parking garage at the time of the call. It is not real time but near real time. THIS IS A FORMAL ADDENDUM THAT HAS TO BE ACKNOWLEDGED IN THE RFP ADDENDA ACKNOWLEDGEMENT FORM. IF A PROPOSER FAILS TO ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AS PART OF ITS RFP SUBMISSION, THE CITY RESERVES THE RIGHT TO REQUEST, AND THE PROPOSER MUST COMPLY WITHIN TWO (2) BUSINESS DAYS AFTER RECEIPT OF WRITTEN REQUEST FROM THE CITY. FAILURE TO ACKNOWLEDGE THE RECEIPT OF THIS ADDENDUM MAY RESULT IN DISQUALIFICATION. Potential proposers that have elected not to submit a response to the RFP are requested to complete and return the "Notice to Prospective Proposers" questionnaire with the reason(s) for not submitting a proposal.. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director RFP No.32-10/11 Addendum#4 August 26,2011 Page 4 of 4 CITYWIDE ADMINISTRATIVE POLICIES—ADVERTISING Rev. 8/8/11 Signed: The following constitutes the City's administrative policies relating to advertising on City-owned property, or for products developed by, for or under contract with the City. Advertising Guidelines - Public Rights-of-Way; Public facilities A. All advertising accepted for placement will comply with Federal, State, Miami-Dade County, and existing City of Miami Beach laws, rules and regulations. B. The Contractor shall neither accept for display, install, display nor maintain any advertisement that falls within one or more of the following categories: 1. Unlawful or illegal goods, services or activities. 2. Tobacco or tobacco-related products. 3. Firearms 4. Sexual services, programs or products 5. Political candidates or political issues 6. Competitive Products for any City of Miami Beach citywide exclusive sponsorship agreement C. Advertising for alcoholic beverages shall not be permitted within 250 feet of any school, day care or house of worship. D. Any such prohibited material displayed or placed shall be immediately removed by Contractor upon notice from the City. Advertising Guidelines - City Publications A. All advertising accepted for placement will comply with Federal, State, Miami-Dade County, and existing City of Miami Beach laws, rules and regulations. B. The City shall not accept for insertion any advertisement that falls within one or more of the following categories: 1. Unlawful or illegal goods, services or activities. 2. Tobacco or tobacco-related products. 3. Firearms 4. Sexual services, programs or products 5. Political candidates or political issues 6. Competitive Products for any City of Miami Beach citywide exclusive sponsorship agreement 7. Alcoholic beverages C. Any such prohibited material displayed or placed shall be immediately removed by Contractor upon notice from the City. Advertising Guidelines—Other E. All advertising accepted for placement will comply with Federal, State, Miami-Dade County, and existing City of Miami Beach laws, rules and regulations. F. The Contractor shall neither accept for display, install, display nor maintain any advertisement that falls within one or more of the following categories: 1. Unlawful or illegal goods, services or activities. 2. Tobacco or tobacco-related products. 3. Firearms 4. Sexual services, programs or products 5. Political candidates or political issues 6. Competitive Products for any City of Miami Beach citywide exclusive sponsorship agreement 7. Alcoholic beverages G. Any such prohibited material displayed or placed shall be immediately removed by Contractor upon notice from the City. Re. 8/8/11 H:\Communications\Sponsorship&Advertising\Citywide Advertising Guidelines rev 8 811.docx EXHIBIT "D„ PARKME PROPOSAL DOCUMENTS EXH D Jr •' 1�- f I r „ 71�/ .iii l y j r yti - parking In motlon envew.auoen. and 0 City of Miemf Beach RFP No.32-10111 September 6,2011 City of Miami Beach,City Hall Procurement Division—3rd Floor 1700 Convention Center Drive Miami Beach, Florida 33139 Re: CITY OF MIAMI BEACH REQUEST FOR PROPOSALS NO. 32-10/11 Dear Sir or Madam: Parking in Motion is pleased to provide the enclosed response to City of Miami Beach's RFP No. 32-10/11. Most, if not all, of the products and services outlined in this RFP have already been developed and deployed by Parking In Motion (PIM), in cities across the world. PIM is the only company currently developing and deploying an independent, universal Real Time Parking Platform in consumer applications (apps) and in car navigation systems. PIM's sole mission is "to help drivers find and pay for parking, both on street and off street". PIM is the only provider with the coverage, data, relationships, distribution and the technological resources to provide Miami Beach with a robust and specialized "smart parking" service and application. As you read our proposal, you notice the following highlights that distinguish Parking in Motion from our competitors: BEST APP: PIM has developed and deployed the most comprehensive, dynamic parking navigation iPhone app on the market, with the ability to find, reserve and pay for parking. NO ADDITIONAL COST: Parking In Motion will quickly produce a one-of-a-kind app for the city's smart parking needs, while incurring all labor, production and development costs. OFF STREET "STATIC" PARKING: PIM has aggregated and currently possesses the best in class database of off street parking locations across North America (including Miami Beach), Canada, and Europe. • OFF STREET REAL TIME INFORMATION: PIM has integrated with the nation's leading PARCS systems to access real time occupancy information from participating locations. ON STREET STATIC: Much like PIM's off street static parking database, PIM has also aggregated and deployed a static database of on street parking rules, restrictions and rates. 1IPage porWng in m don Find, Park and O City of Miami Beach RFP No.32-10111 Parking In Motion Response to RFP NO. 32-10/11 Page 2 • ON STREET REAL TIME INFORMATION: PIM is the only company that is developing and currenfly possesses a beta version of sensor-less, predictive on street real time parking information. PIM "taps" into a city's existing infrastructure (such as smart parking meters), to determine, through its proprietary algorithms, the occupancy and the locations with highest likelihood of finding available parking at any given time. • EXISTING RELATIONSHIPS: Through our successful and broad vendor relationships, implementation and execution is seamless and professional. • PIM AND CONSULPARK: Parking In Motion has teamed up with Fred Bredemeyer of ConsulPark to respond to this RFP, adding his immense familiarity and experience in the parking industry and with the City of Miami Beach. • WHITE LABELED MOBILE PARKING APP: Parking in Motion developed the leading U.S. parking application, "PIM". This app was developed to be the ultimate digital parking tool for drivers. In addition to providing over 20,000 parking locations, this app helps drivers find the closest and/or the most affordable place to park. The app also includes a robust rate calculator that enables drivers to look through and compare standardized rates. We will white label this app to Miami Beaches specifications. • ADDED REVENUE: Miami Beach will realize immediate revenue through location-based advertisements and app sales and, potentially drive additional parkers through "in-app purchases". • WEBMAP CONTENT MANAGEMENT SYSTEM & MAP WIDGET: PIM has an existing application that graphically displays static parking data (parking facility locations, entrance points, rates, hours of operation, facility type, payment types accepted, etc). This system will allow for Miami Beach to easily integrate, add, and edit parking information. The customizable Map Widget can be embedded online so the public can access this info. As you can see from these benefits, Parking in Motion has THE parking App to quickly bring the most benefit to the City of Miami Beach through this process. We look forward to being the app developer of choice for the City of Miami Beach. Parking In Motion 2 1 P a g e po king In motlon au�w+ City of Miami Beach RFP No.32-10/11 TABLE OF CONTENTS Cover Letter 1-2 Table of Contents 3 a) Parking In Motion Intro 4 b) Supporting Documentation 5-15 c) Reference 16 d)Qualifications 17 e) Financial Stability 18 fl Financial Return to the City 18 g) Past Performance/Client Survey Info APNDX h) Methodology and Approach 19-21 FORMS APNDX 3 1 P a g e Ail porking to motion cYYlaw Park arld Gol City of Miami Beach RFP No.32-10111 a) Parldng In Motion Intro Based in Santa Monica, California, Parking in Motion is a leading provider of dynamic and real time parking data as well as a developer of smart phone applications. PIM's database is the largest of its kind, offering complete coverage of the U.S., Canada, and Europe with over 26,000 public parking lots enhanced with rates, hours of operation, entrance points, and occupancy information. Parking In Motion currently has signed agreements with TomTom & Poynt navigation, as well as relationships with the industry's top vendors of smart meters. Additionally, PIM's database includes on street meter and sign restrictions in the top 26 U.S. markets, giving customers in North America unprecedented access and awareness of the parking ecosystem in urban areas Parking In Motion's data is accessible to the public through its one of a kind mobile iPhone application. In addition to licensing data to third party developers, PIM has developed a unique real time on street solution that can steer drivers in the direction of the highest likely available parking spot. Using historical and real time transaction data from existing parking meter infrastructure, PIM can accurately point the driver to the best possible parking location. PIM not only seeks to improve intelligent transportation, but also promote policies that are environmentally sound. Through the dissemination of the data, municipalities. effectively reduce traffic/green house gas emissions and optimize enforcement revenues. As parking operators implement new technologies and cars become smarter, cities will have better organization and be able to eliminate congestion issues. Parking In Motion continues to work with cities in increasing driver awareness of parking options. PRESS HIGHLIGHTS PIM's system is incredibly painless to use and works great as a standalone app. We would welcome its addition to any GPS system we purchase in the future--The Next Web PIM provides arrows on the map indicating the parking facility's exact entrance, which is extremely helpful since they can be difficult to find--Business Insider I've rarely been rooting so much for a company to succeed...because 1'd just like to see this problem finally solved--CNET PIM has links to 1,000 major parking lots in urban cores and airports. Folks who use the app typically save a little on parking costs too--USA Today 4 1 P a g e porkIng In mcWRI Tipd, and • City of Miami Beach RFP No.32-10/1 i b)Supporting Documentation • Best In Class Parking Application For Whone(All Development Costs Covered By PIM) • Real Time On Street Parking Guidance System (All Development Costs Covered By PIM) • Real Time Off Street Parking Occupancy System(All Development Costs Covered By PIM) • Quick Development of Quality"Smart Parking Technologies" • Relationships With Major Meter/Pay station Vendors: Parkeon,Cale, Digital, IPS, Etc. Parking In Motion (PIM) is positioned as the leading aggregator and distributor of parking information in the industry. PIM distributes its exclusive database of parking information and proprietary °smart parking tools" to millions through its deals with Tom Tom, TeleAtlas, and many other top tier navigation companies. In addition to reaching drivers through navigation channels, PIM also has the best in class parking smartphone app in the Apple app store. PIM applied its parking industry knowledge and technical knowhow of mobile navigational applications to develop the PIM app. By working with PIM, Miami Beach's parking info will instantly be accessible to the masses through our app and other distribution channels. Our technological specialties make us prepared to handle all of Miami Beach's unique smart parking needs. One of our specialties is developing 'white labeled" parking applications for the web and smartphones that mirror our existing technologies. They will include all of the same _features and functionality of our PIM app, but will be unique and catered specifically to Miami Beach. This includes real time capabilities both on and off street. We have relationships with all the major meter/ pay station vendors like Parkeon, Cale, Digital, IPS, etc. We will quickly develop real time on street predictive "heat maps"using data generated from these vendors' meters/pay stations. Fred Bredemeyer brings the experience and understanding of Miami Beach's comprehensive parking situation.With more than 20 years of experience, Fred is the current CEO of ConsulPark and the former COO of the Miami Parking Authority. Together, Parking In Motion and Fred hope to use their parking knowledge and experience to make parking in Miami Beach more efficient and enjoyable for residents and the city. 51P age poUng In moron Find, P• and • City of Miami Beach RFP No.32-10/11 1)Parking Database&Web Map flV. - parking in motion I—d-BeKh alb ® 1391 A. $31-1011 d, .. alma. ory 64h- g �� _ / '!� �.. F. I�awcm Shope rArago, F-nn-d lala `� -__. -_ 4 IS 1901 WasHnom AVF N.W.� IMOm H " TryOef t7 Mrs.Man.rL3s'R•T- - _.®-"�a' W'5s s 3Hnm to _ _ v _. BNmro 310 16010r*ld AVe •TEA- �_: -•"}' 023V BIB C9m 16n!Ave '- -" _G,{.'j "? -- tun f30 70 rSUV. D—F1 9113P Jr r' rYl' p�:'! AJmllaw Ma Are OCl 5laspc Garage + Mc° Lmcom Ro-d rAas•City OF ::a' MlamlPa�h , _ _ . •. A 700-788 LIM @ _i'wi5�r• wa a• 41m.9 Y ti.-i Sm Lr S ; Pu43k P-3U pl 337 ®- �1>s,n�_r __ `f°^•� - u � - I. -.� Lal 19.. _ j 1'-i a19a1 fir . r `Q CQy03 Want!Bffcm Lai • ..: '.ry..Pl - .r_.1 C!'�"-P. ".7 - _I'"pY - Pirlu F rA0.948 LIncoel Lns - _ - :.i._-�= d Fxealt 74m9FUawaaFa. The PIM team will provide our Web Map Content Management System to manage all parking information and an embeddable Map Widget that can display this info online for the public. (These products are already in their Alpha & Beta stages; as such they will be released in accordance with Parking In Motions release schedule). HIGHLIGHTS: • Online Web Map Content Management System & Map Widget- Graphical display of static parking data (parking facility locations, entrance points, rates, hours of operation, facility type, payment types accepted,etc) • "White-labeled" Web Map Content Management System & Embeddable Map Widget with Miami Beach branding and other features • Easily integrate,add,and edit parking information Parking In Motion's Web Map Content Management System visually displays parking locations and their corresponding metadata. Miami Beach will be able to use this system to add and edit all of its parking information and then potential export this data to multiple formats.The data will also automatically be visibly to residents via our Map Widget, which can be embedded, online. This Map Widget shows users static and dynamic parking data. All off street parking locations are geo-coded and geo-fenced, and entrances are indicated with arrows. A rate calculator shows users how much it will cost to park at each facility for the specified time. Clicking on a facility displays full rate information and additional info like hours of operation, facility type, facility phone number, facility operator, hours of operation, etc. This 6 1 P a g e > portdnq In motion Find, Park and Go City of Miami Beach RFP No.32-10/1 i information can easily be edited and integrated into other applications/technologies. We will "white-label" the Web Map and Map Widget with Miami Beach branding, icons, logos, etc. if needed. 2)Real Time Off Street Parking Information s.oPn r.ae.o..mm crolvP parking in motion .nmwM � 9 simula{> -o 111 % Banta manica cmc center Drive Public Parking l� a.sl If aes Broad-WStn - 0 6{nleeunxe,Cw ew{t.trew albs: E><h21IM f15° BtO BrmA.v,ceraa. i ,'�i, ,- �+ � eulr.ru� °W^WroMCae nms steer art We�.y is `� Slructure6 QM re...V.4r k °r nw..CreeYP..gnq t R. � i ..9•dryl/f s�.n P P,om de CGmwry - , D® to ttoeroee«Arst sum nr 6 - {7 •'>- 'C s r Y r Wi.a f 2�.W•..-X.1,Ji• . - .- - _ D ,�• id y�'� P{`161g1.Y.M1.P.ki tr?61h St n'. .-. .. ____.... 6'...a:+ `Z.:1 li U.,a.,...�.m .mr.rAO O® ttYn y.Kgh.v4Ji1..Pw-a HIGHLIGHTS: • Rigorous maintenance of data(updated in-house and by users) • Existing relationships with parking facilities as well as off street data providers like Zeag, ParkingSoft,SkiData • Worked with Santa Monica to develop real time occupancy info in city lots • PIM possesses an ever-expanding private operator database Our Web Map & Map Widget display occupancy information for off street parking facilities. Through our relationships with data providers like Zeag, we are able give users a reliable source of information. Our application pulls real time occupancy information from parking facilities that have PARCS systems in place and combines this raw data with our predictive algorithms. The result is a beautiful graphical user interface,which paints a picture of the current parking outlook. Drivers will use this information to navigate to parking facilities that are less crowded which will ease the urban congestion caused by people driving around looking for parking. We can tell drivers whether a lot is open or closed before they arrive. PIM has already teamed up with the city of Santa Monica in developing a real time parking alert system, and we will do the same for Miami Beach.With our established relationships with numerous PARCs vendors, we can easily integrate different types of data into our existing technological infrastructure and applications. 7 1 P a g e poMng In motion Park and Go City of Miami Beach RFP No.32-10/11 3) Predictive Heat Mans(Real Time On Street Parking Solution) 2-P In:not a memMr>ero^W pork ing in motion manchdstarnH ���© t ornA!� tl 11) r1a..0 Fat Jltn 2l 10111525:00 r t,p � l�; '�, _ --PoM§.8 � y -- Feemled lots �--~•`� � I_ Street Parking Victory Parking Garage 3398 Ameel9� {t 1 aaaeF:tD.rS'm ; .r IIC_.�. Glanshrsler,lMDJ101.1-4 Hems:&vn8pm tdf '" • Nets ID:FtAN00?Oq I Hartnett lot ®. i lt>r!rY.t'iqa(:i'CI �Yr} _•��� .�1FSQ�..-_ .y � Naea Type:PAy and 06play .,n Arena Parking Panllnp Fomcn1: !_ 392.38 R.61 1.IYn:heµel,Nit 03101.V%- Middle Lot "— 1:.kr.FrNd:n.::l .glM� .r�� Canal Garage '�+c -- -• , _ L OPa>a D, � .� y " c _ - -7T-�... Id:n;M>aa.raa 03+DI,uSa �,,L ! (. .. . Arena Parking 7d �1_ 1 - _.. � 'v_L.wc.u,_3'aa• , —.._� 51::13.- L-77:7-•_ _ AL .. _. Arena Parking �_ v (�{\} I....:1 11rlta(h8aldlJl -�!. - •_1 a v -.::i_::';^ -::.:_.'..='I C_. _ ..z .._. f4aahrs:d.F+M03101.US'. 1. 4 !• t«8dm'.., ._�..._...._. :1. Y'' � _ w,Gdu...". ff• Paoking FadDry Lake Avenue Lot - °s _= '-` - •tli :1p'r a ti-Relallve{'rice ,y tic ,•L ` �t{ ,- r.r=--•- Fullhy Tatlog Reaarvntblu •a.l IM I-;:r;1 :Y:,,. L� ;;�� "i/ -11 ( ll� a Pny 5ra11ou 75 r Pear.Lot - �� I' I - rtr'eerlSl �� �. rye ar.____ ._i [ad>1 IloldvF /1Ead rno evtea efdlla p>.1>y^may.,er ryac.,as»e HIGHLIGHTS: • Our Unrivaled "Real Time Proprietary Predictive Heat-Maps": Giving municipalities and drivers a real time parking solution without tearing up streets and installing costly sensors. • Tested, Deployed or Deployed Shortly: Manchester NH,Arlington VA, and Austin TX • Excessive Development and Integration Costs Covered By Parking In Motion • Existing infrastructure: Based on historical, predictive and real time transaction data • Already Integrated with Parkeon, IPS, CALE and Digital Our "Real Time Predictive Heat maps" give municipalities and operators a real time parking solution without tearing up streets and/or installing costly sensors. Instead of telling a driver where an exact parking space is, at any given time, drivers can use their mobile phones or in car navigation systems, to determine where they will have the highest probability of finding an available parking space. (This information is displayed in our Web Map in the image above.) Using PIM's proprietary system and distribution network, Miami Beach's parking info can be integrated seamlessly across multiple platforms. 81Page pocking In motion +aa+^•wdo>+ � O City of Miam!Beach RFP No.32-10111 This solution is achieved by developing predictive algorithms based on historical occupancy information, parking space turnover rates, meter transactions, weather, time of day, day of week, events, etc. By analyzing parking trends and combining these predictive algorithms with live meter transaction data, we are able to steer drivers towards their best parking options. Areas that are predicted to have parking are marked in green,and areas with less parking are marked in red. Some other benefits of this technology include: • Traffic Reduction • Greater Enforcement Efficiency • Incremental Revenue For Cities • Integration of Other Parking Technologies (Mobile Payment, Smart Meters, Etc.) The potential for Dynamic Pricing: By analyzing parking trends and changing prices based on demand, our "Real Time Predictive Heat maps" provide a platform to control traffic congestion and maximize revenues. San Francisco and Los Angeles have recently begun experimenting with dynamic pricing in certain areas, with results not yet tabulated. 4)Smart Phone Parking App: (PIM_App& Miami Beach "White Labeled"AppI Parking in Motion developed the leading U.S. parking application, "PIM". This app was developed to be the ultimate digital parking tool for drivers. In addition to providing over 20,000 parking locations, this app helps drivers find the closest and/or the most affordable place to park. The app also includes a robust rate calculator that enables drivers to look through and compare standardized rates. PIM will quickly and easily integrate with Miami Beach's exiting infrastructure to develop both on street and off street Real Time parking. Following these integrations, PIM will include this data in a"white labeled" Miami Beach application which will include all of the comprehensive parking features, and the newly integrated data will also be a part of PIM's extensive exclusive nationwide distribution channels. The "white labeled" version of the application will provide for significant revenue share opportunities between Parking In Motion and Miami Beach. Additionally, PIM serves as a mobile billboard driving consumers directly to lots. Parking facilities gain instant visibility to the millions of users who have access to PIM's applications and services. PIM enables drivers to make educated parking decisions while they are on the go by combining robust parking information and technology into an"easy to use"application. APP HIGHLIGHTS: • Leading parking app for the US, Canada, and Europe • Top 300 cities covered • 20,000+Off Street Parking Facilities • Proprietary Rate Calculator: Find and Compare standardized Parking Rates • Hours of operation 9 1Page porWng In motion w�w•.wwoa•. Find, Park and Go City of Miami Beach RFP No.32.10/11 • Navigate straight to the ENTRANCE of the parking facility • Parking facility types (Garage, Surface Lot, Valet) • Airport parking locations • Crowd-sourcing feature to maintain data KEY APP FEATURES: Parking Locations/Other Into Q Kaml beach M.ap Parking Directions Unwtn Rood Mail-City bf Miami Boach y; 1700 Convention Center or Miami Beach,FL 331 to ogle Street view) q, Hourly(Up to 15 — - 51.. Hours --—$20 24 Hours Flu' r t 1 nY Nom, • � ••f ��r�. Lot Type:Structure �emsi ,� rail �•�rt Update This Information > PIM also provides prices, hours of operation and entry points,etc, so that you can find the closest and/or the most affordable place to park. With access to over 20,000 parking locations in 300+ cities, in the US, Europe, and Canada and every major airport in all 50 states. Users can search for parking by location and then click on a facility icon for more information.There is also a feature to update information if they find that any information has changed. 101Paga porhing In motion smss.vuroe=., Find, and • City of Miam!Beach RFP No.32-10/11 Park-Me Button AT6T 3 y, q•So<'M a 0.611E ='AT&T$ •4: - :mss.:0' -e Q Scacr.LuG]n0c � col0ge ulamWW'{i. . 4 - t©1005 101h SI.Sarda Mordca,GA 80401, y ' . 05 M-eba 13 mine 0. Head northwest toward 0.2 ml / ;: \.• 44 - - Broadway at 1. Tuan left onto Santa Monk& 0.3 ml Blvd E 2 Turn right onto Tth St 705 R �' - �: •_ . Oesti.u0on wil be on the lea F, 17337th St Santa Monka,GA 90401, f USA anaru b, p Map data 02011 Googte 1 , HIGHLIGHTS: • Our"ParkMe"button takes the guessing/analysis out of parking decisions • Press the "ParkMe" button in the area of your destination and our app will pick the best possible place for you to park based on price, proximity, and availability • Drivers get turn by turn navigation to the parking facility chosen The sheer number of parking facilities and information can overwhelm drivers so we decided to develop a feature to do all the thinking. The PIM app is equipped with a"ParkMe" button that will pick the best possible parking facility to park at based on price, proximity to destination and availability. If users do not want to sort through different facility information all they have to do is press the "ParkMe" button and the app will handle the rest. By pressing the route button users also get turn-by-turn directions to the chosen parking facility. 111Page parking In modon Find, Park and Go e� City of Miami Beach RFP No.32-10/11 Real rme Off Street ATS E36-..�;ss.�,10:58.' ±.''-`.-i-.g Map Parking Duedion, Q Search Locator. �A X Structure 3 •�� -. . � � 1316 41h St r .tSanta Monica,CA 90... 1st 2 Hours Free � Each Add 130 Min $i Daily $9 Bpm•Bam $5 N. S fe — — f!1 ®24 Hours p Operated By:Central Parking Lot Type:Structure � ' L HIGHLIGHTS: • Development and Integration Costs Paid For By Parking In Motion • No new infrastructure required.Works with current PARCS system • We combine real time occupancy data with our predictive algorithms to show drivers real time off street occupancy • Currently working in; San Francisco CA, Santa Monica CA, Long Beach CA, Naperville IL, Ann Arbor MI,and Texas A&M University • Currently working with operators and vendors to derive data from the following PARCS providers: Case,Ski-Data,TCS, ParkingSoft,Federal APD,Magnetic,and many more. Cities can quickly become gridlocked during peak hours when drivers all try to go to the same place at the same time. By being able to show drivers the current parking supply available, our app can help ease traffic and evenly distribute parkers amongst all possible parking facilities. The real time off street component of our app was developed to inform drivers of current occupancy levels so they can navigate to facilities that are not as full. Locations that have real time information have a red, orange or green rectangular box that shows the percentage to which facilities are full. Red means very close to full, orange is not crowded but not full, and green means the facility is not full at all. 121Page parl+Ing In motion Find, Park and Go City of Miami Beach RFP No.32-10111 Real Time On Street .m � fi,.iri.•�1 .6616 �, S. 0. :07 3.iE;::r�<,�r.�..9 }._.AT&T.a 1 0.77-"° 9'Susii: sg Mi ,ti LIM Q st symphorry Q CLICK HERE for FILM Time Meters . vi in San Francisco! —AM = C--d .: .a -_ r..4:1 Bi°•'.'r` - ;.�.a�f_: ., it mOahUe.LlanrJwsti tirt, _ q . PArk 7 ,r,f,d, min ��k ' < (1 C S ITT -f rf% . d i.f '{ •VIN _ P r. fR T youaararYme •: .` a,A,sa__'!> .� -uea 'rk.. .. 1 �.. C aa�iu r! K3.. - =n.•L��.L - Wia.aalArero •a.rsl nom14 1 cam°T QF4 T °�� rnu sep o1 z611 17:56:00 42611 parking in mmlon,all righle msarwd ._...-=011 prkin6 in rmllon•all rights rawrvad -- HIGHLIGHTS: • Development and Integration Costs Paid For By Parking In Motion • Works with existing infrastructure(smart parking meters/pay stations) III Using historical transaction data and real time feeds from meters/ pay stations we can create a predictive "heat map" to help drivers navigate to streets where they have the highest likelihood of finding parking • Only real time on street parking solution that requires no new sensors or equipment • Cities we are actively working with: Arlington VA, Portland OR, Austin TX, Manchester TX • Meter vendors we are actively working with: Parkeon, IPS, CALE, Digital, Global Parking Solutions People circling around looking for parking cause 30%of all traffic in cities.We are helping to curb this traff ic by navigating drivers directly to blocks where they have the highest chance of finding parking. By combining a number of different live "feeds" with predictive parking algorithms, Parking In Motion accurately displays the current occupancy for a given parking area. We covered all of the development and integration costs to give cities this great technology. The information is provided to drivers via smartphone apps, websites, and navigation systems. We automatically integrate this data into all of our various distribution channels, which reach millions of drivers. We have work with Parkeon, IPS, CALE, Digital, and Global Parking Solutions to provide this service and can easily work with any other smart meter vendor. 131Page ' parking in motlon +�.avvov+ °• • • City of Miami Beach RFP No.32-10/11 When using the PIM app in an area where we have our real time on street solution deployed, a bar will pop up giving users the option to see a predictive heat map. Users will see line segments where there are parking meters. The line segments are colored differently depending on the likelihood of open parking spaces. Blocks where you have a low probability of finding parking are colored red, medium probability is orange, and high probability is green. Since these occupancy projections are predicted, users can look into the future or past to see what parking situations exist. Mobile Reservations T .y ..- :. :OiP .-•-64% ur zar -- 5:04 - a 64. 100 Van Ness Ave '-. i San Francisco,CA 0... Jfi e Ace Parkin V9 100 Van Ness Ave -�-�a01 slel; San Francisco,CA 94102 Street Vlew A 5 people recommend parking here 7-'wo �Gam-10prn R eservations available,but printer required , E g4a �.. / Arrive 0 u Dally $S Deparl ®ARon•Fri Please select arrival and departtde rimes. Sat-Sun:Closed Affwa a%rthno during the msarvatim,paMa One entry par mu,vatfon.Ar.—tmo ma b k d w W m.ParkWhU -- - GuarM—Please nola that the pdag above la for Operated By:Ace Parking Qr ttt0ed otarved peddn•and may dm.r bemmo HIGHLIGHTS: • Mobile reservation providers currently integrated into our app: GottaPark, ParkingCarma, APR, ParkWhiz, • Easy integration of any additional mobile reservation providers that the city wants • We can work with our reservation affiliates and parking facilities to add reservation capabilities Parking is perishable which is why we felt it was important to give drivers the option of reserving a parking space before they arrive at their destination. We partnered with numerous parking reservation providers to integrate mobile reservations into our app. Parking facilities that offer reservations have a green marker with a reservation logo. Once users click on the facility they have the option of reserving a spot for their estimated arrival time.They can even pay for the spot with the click of a button. 141Page parking In motion .mw..o.wwT Find, • • City of Miami Beach RFP No.32-10/11 Mobile Payment P.h45 A. .4.oa�C= Q Aspen • - M paybyphone I� y A c,.. EHrro LP Fj'OrNr i HIGHLIGHTS: • Existing mobile payment providers integrated into our app include: Parkmobile, MobileNow,Verrus Pay-By-Phone • Easy integration of any additional mobile payment providers that the city wants • Pay for parking off street or on street with the click of a button The last thing drivers want to worry about is fumbling around their cars to look for change after finally finding a parking space.We decided to integrate a mobile payment feature into the PIM app to solve this problem giving drivers the ability to pay for their parking with a simple click of a button. We have partnered with Verrus Pay-By-Phone, ParkMobile, and MobileNowl to offer drivers looking for parking on our app the option of paying using their smartphones. If users are in a city that offers mobile payments for parking an orange bar pops up letting them know that they have the option to do so. After clicking a button they can easily pay and even add more time to their meters if they are running late.We can easily integrate any mobile payment company's capabilities into our app or a white-labeled app. 151Page porkIng In motion Park and • City of Miami Beach RFP No.32-10/11 c) References Brandy Stanley, MBA City of Las Vegas Parking Services Manager 400 Stewart Avenue,2nd Floor Las Vegas, NV 89101 (702)229-6863 Office (702)303-0145 Cell Alfred Anning Senior Vice President of Operations Inter-Park 50 East Ohio Chicago, IL 312-617-0388 Cell Bud Bentley Assistant Town Manager Town of Lauderdale by the Sea 4501 Ocean Drive Lauderdale-By-The-Sea, FL 33308 954-776-3611 Office 161Page porfiing In motlon aamm+. 'e and Clo, City of Miami Beach RFP No.32-10111 d)Qualifications of Proposer/Management Team and Key Personnel Sam Friedman-Co-Founder and CEO Sam originally co-founded Parking In Motion to resolve his own parking problems. He realized that the way we park needed an overhaul after arriving embarrassingly late to too many meetings hunting for a spot. With years of experience in both the location based service and parking industry, he was poised to co-found Parking In Motion. Sam has completed a BA in Economics and Business from the University of Colorado. Alex Israel-Co-Founder and COO Alexander Israel has worked in both the Location Based Service (LBS) and the Parking Industries. Prior to co-founding Parking In Motion, Alex co-founded Parkapedia, a company concentrating on parking reservation integration. Alex has guest lectured on producing at the University of New Orleans and served as an interim member of the Board of Trustees at the American Film Institute and the University of Puget Sound. Alex obtained a BA degree in Business and Economics from the University of Puget Sound and an MFA from the American Film Institute. Alexander Lichstein-Chief Technology Officer ➢ Alexander (Zander) has spent the past 16 years working at technology startups in fields ranging from real estate to online and offline advertising. Most recently, he directed the advanced development and research group at Spot Runner, an innovative venture-backed LA-based startup automating the process of producing, planning, and buying television advertising. His group developed groundbreaking techniques for media plan optimization, geo-statistical targeting and analytics, and revolutionary techniques for correlating offline advertising's effects on online behavior. Roy Shea, Ph.D.- Lead Engineer and Resident Wizard(Scientist) Roy Shea transitioned to Parking in Motion after spending a year developing web technologies that allow community members to document parking restrictions and conditions within their neighborhood with Parkipedia. Roy obtained his Ph.D. in Computer Science from the Networked and Embedded Systems Lab at the University of California, Los Angeles where his academic work focused on diagnosing defects within networks of wireless embedded sensors and on more general software system design challenges. Henry Lichstein-Interim CFO ➢ Henry Lichstein is Managing Partner of Dryad Partners, his consulting company. He takes interim CEO/CFO roles, consults for technology-based companies, and serves on boards. From 1970 to 2000 Henry was with Citibank, holding positions in financial control, treasury,technology strategy, and advanced development efforts. Henry obtained BS degrees in Electrical Engineering (1965) and in Economics(1966), and an MS in Management(1966), all at MIT. Fred Bredemeyer— Principal ConsulPark ➢ Senior-level parking executive possessing an exceptional skill set with demonstrated expertise in parking operations. Established professional with more than 20 years dedicated to maximizing the value of parking related assets and adept at identifying and implementing operational efficiencies. Uniquely qualified to manage and grow large and complex parking revenue streams within politically sensitive and culturally diverse environments. Former COO of Miami Parking Authority, increased revenue by$9M over a four-year tenure. 171Page �1 porkmg la mollon Find, C City of Miami Beach RFP No.32 e)Attestation of Financial Stability,Statement by CFO, Henry Lichstein This is to attest that Parking In Motion is financially viable and has the resources to provide the services offered in this Proposal. ® We have a viable product, as shown in our Proposal. e The company has a committed set of early stage investors who provide funding as needed. ® A Series A funding round has been committed to, with documents in final stages of preparation. 0 Additional information is available upon request f) Financial Return To The City • No Capital Outlay required from Miami Beach for existing PIM App and "White Label" App customized for Miami Beach. 0 50/50 Revenue Share of"White Labeled"App sales($0.99 Suggested App Price) 50150 Revenue Share from "White Labeled" in-app ads(iAd,AdMob or other options) • Free "Miami Beach Data Inclusion" into all PIM distribution channels (Navigation, Auto OEMs,Etc.) • Potential Revenue Share on "White Labeled" in app purchases to pay for or reserve parking. Parking In Motion's services will provide goodwill for the Miami Beach community and also produce financial value for the city. As more and more people convert from traditional cellular phones to smart phones, the number of app downloads will continue to grow. 10.9 billion apps were downloaded in 2010 alone. That number will skyrocket by 2012. Miami Beach can garner part of the mobile application profit by offering a great parking app of a price point of $0.99 or greater. In addition to generating revenue from app downloads; Miami Beach can also make money by in app advertisements. Each time an end-user employs the "White Labeled" Miami Beach Parking App, and clicks or views an Advertisement (depending on the platform deployed) Miami Beach will receive a revenue share. According to a study done by Flurry Analytics,the average price of an iPhone app is about$2.70. We suggest selling the"white labeled"Miami Beach Parking App for$0.99 or more, 30%of which Apple takes for commission. Parking In Motion proposes a 50/50 rev share on downloads of the app.This could be extremely valuable for the city because there are roughly 5.5 million people in the Miami metropolitan area alone, of which a significant percentage have smartphones. (This number does not include vacationers and tourists who would download the app to use to find parking while traveling.) 18iPage parking In modm City of Miami Beach RFP No.32-10/11 h) Methodology and Approach 1.iPhone Application PIM's app, which provides dynamic data in over 20,000 locations, equips drivers with the most powerful and informative parking tool on the market. One of the more intriguing aspects is the rate calculator, which allows users to decipher the cost of their parking visit based on their duration. This feature, and others will be integrated with Miami Beach data to encompass a fully functioning "white labeled" real time parking app. Significant revenue sharing opportunities will also be derived. In addition, the City shall be provided a web widget for city's official website. The City and PIM shall engage in revenue sharing with PIM in a few ways: • Download and Advertisement Based Revenue Share • Pay-by-Phone: Our existing partners/affiliates include ParkMobile, Verrus, MobileNow and other. PIM integrates third party mobile payment providers into the app. • Reservations: Through relationships with GottaPark, Parkwhiz, Airport Parking Reservations, Parking Carma and others, PIM enables a seamless reservation platform for opted-in locations. • Web Widget: The PIM team will provide our Web Map Content Management System to manage all parking information and an embeddable Map Widget that can display this info online for the public. • Costs: PIM development, maintenance and serving costs covered by PIM. • Rapid Release Timeline Phase 2:We are happy to engage in development to fulfill Phase 2 requirements.We will need to make additional quotes. (These PIM owned products are already in their Development,Alpha& Beta stages, as such they will be released in accordance with Parking In Motions release schedule -This includes multiple mobile operating systems:iPhone,Android,Windows& RIM). 2. Data Acquisition Off-Street Data: 1)Parking Operators 2)Municipalities/Cities 3)PARCS Providers 4)In-Field On Street Data Aggregation Teams/End Users We work with operators, municipalities and, vendors to acquire off-street data. In multiple cities, PIM maintains a team that verifies locations and current rates through photos and record tracking.We also crowd source data from people using our app. 191Paga po(hIng In motion °0 City of Miami Beach RFP No.32-10/l 1 On-Street Data: 1)Meter Vendors 2)Municipalities/Cities 3)Street Teams PIM acquires a city's meter location and info through numerous routes, often undertaking a vigorous on street gathering process. Through established relationships with meter vendors, PIM integrates historical transaction data and real time transactional feeds to essentially create a "heat map"of available parking options. Mobile Payment/Reservation Platforms: After the aggregation of several types of data and implementing into a city's heat map, PIM initiates its relationships with payment/reservation platforms. Beyond just the location, the end- user may now reserve and pay-by-phone for select locations. 3.Implementation of Data: Parking In Motion works with numerous cities and vendors to develop and integrate static and real time parking capabilities. The development process is streamlined smoothly and efficiently. (Our on street and off-street real time implementation step by step process is available by request.) 4. Real Time Information PIM engages with cities as well as vendors (meter, access gate manufacturers) to acquire historical data. Through a variety of data gathering channels, PIM creates a predictive algorithm produces"real time" parking data in major metropolitan cores. Only through the aggregation and processing of multiple feeds can actionable information be attained. This data is separated into two categories. On Street: PIM provides end-users with actionable meter information, navigating them to the location with the best likelihood of finding available parking. Through relationship with Parkeon, CALE, Digital, IPS and others, back-end technology is already in place. This method, which is essentially, a"predictive"system that can be accessed hours,or even days in advance. Off Street: The database of lots and garages is PIM's biggest asset, with over 26,000 locations in North America and Europe. Beyond the location, PIM includes availability, rates, hours of operation, and other applicable attributes. PIM will display static parking data for the City, as well as"predictive"data similar to on street. Information Distribution: Code and data generated is owned by PIM in order to ensure that we can distribute it to the masses through our distribution channels. The added value of mass dissemination of this data is tremendous. Driver awareness of current parking conditions as well as general information can reduce traffic and create a smarter transportation system. . 201Page porking In motion Park,Find City of Miami Beach RFP No.32-10/11 'Code, App, and Derivatives are all owned by PIM. Future development work on the app is exclusive to PIM.The city cannot hire outside developers. `PIM reserves the right to work Independently under a timeline to be determined by PIM,and all fees associated with data (extraction,access,etc.)will be taken care of by the city. S.Internal DashboardNisualization tools: PIM creates an internal `operator dashboard", which allows for the City to utilize and control its own data for the purpose of internal management. This dashboard is currently on in-house, but will be made available to the City upon agreement. 211Page INSURANCE CHECK LIST XXX 1. Workers'Compensation and Employer's Liability per the statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1.000.000 per occurrence for bodily injury property damage to include Premises! Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non- owned/hired automobiles included. 4. Excess Liability-$ 00 per occurrence to follow the primary coverages. 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as Indicated: _Builders Risk completed value $ . 00 Liquor Liability $ . 00 Fire Legal Liability $ 00 Protection and Indemnity $ - 00 Professional Liability/Medical Malpractice $ .00 Employee Dishonesty Bond $ .00 Theft Covering Money and/or Property Of Others $ .00 XXX 7. Thirty (30)days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the RFP number and title PROPOSER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after Proposal opening. �.ctiki fro n Proposer Signature of Proposer RFP No.32-10H1 city of Miami Beach Page 16 of 29 MobNeAppikefons May 27,2011 PROPOSER INFORMATION mit ed b : ' Submitted y R'R't M U 1 1 Proposer(Entity): Signature: Name (Printed: Address: City/State- S RNTR M0yj IC I'► Telephone: Fax: E-mail: Tax ID# C/�r (00 �J 1 I c)I It is understood and agreed by Proposer that the City reserves the right to reject any and all Proposals, to make awards on all items or any items according to the best interest of the City, and to waive any irregularities in the RFP or in the Proposals received as a result of the RFP. It is also understood and agreed by the Proposer that by submitting a Proposal, Proposer shall be deemed to understand and agree than no property interest or legal right of any kinc shalt be created at any time until and unless a cont 1 h -be agr d t signed by both parties. 3 11 For Proposer: (Authorize Si gna ure} (Date) (Printed Name) RFP No 32.10111 Cdy of Kamp Beach Page 19 of 29 May 21.2011 Montle Applications REQUEST FOR PROPOSALS NO. 32-10111 ACKNOWLEDGEMENT OF ADDENDA Directions: Complete Part I or Part 11, whichever applies. Part 1: Listed below are the dates of issue for each Addendum received in connection with this RFP: } Addendum No. 1, Dated 3u h e `� O Addendum No. 2, Dated Addendum No. 3, Dated �� aS� } S� 20 f Addendum No. 4, Dated AU- US-� 2610 2011 Addendum No. 5, Dated Part 11: No addendum was received in connection with this RFP. Verified with Procurement staff Name of staff Date Pa,r (loq In Mol;on 913111 Proposer Name Date Signature RFP No.32-10111 City of Miami Beach Page 20 of 29 Mobile Applicalions May 27.2011 DECLARATION TO: City of Miami Beach City Hall 1700 Convention Center Drive Procurement Division Miami Beach, Florida 331139 Submitted this JW day of S E 1£ ��R 2011 The undersigned, as Proposer, declares that the only persons interested in this Proposal are named herein; that no other person has any interest in this responses or in the contract to which this response pertains; that this response is made without connection or arrangement with any other person; and that this response is in every respect fair and made in good faith, without collusion or fraud. The Proposer agrees if this response is accepted, to execute an appropriate City of Miami Beach document for the purpose of establishing a formal contractual relationship between the Proposer and the City, for the performance of all requirements to which the response pertains. The Proposer sates that the response is based upon the documents identifiekby the following number: RFP No. 32-10111. WITNESS PROPOSER SIGNATURE �r�✓�� Swr�"2 Pr \ � � " I PRINTED NAME 1PIRNTED NAME RFP NO 3210111 Cay al Munn Beata Page 21 01 29 MOD49 AppltCaDans May 27 2011 SWORN STATEMENT UNDER SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.n,�,� This sworn statement is submitted to �-ty d� M f A _ I of-A1 H [print name of public entity By ` >RA16AN ( C uc of- [pr1W in iviOlual's name and titlej LLC For VPVMWA IN mb`T'I01,j l [print name of dntity submitting sworn'statement] G Whose business address is And (if applicable)its Federal Employer Identification Number(FEIN)is (D'110113 (If the Entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: ) I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud,theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. I understand that an "affiliate" as defined in Paragraph 287.133 (1)(a), Florida Statutes, means: 1) A predecessor or successor of a person convicted of a public entity crime; Or 2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 3) 1 understand that a "person as defined in Paragraph 287.133 (1)(e), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public RFP No.3210111 City of Miami Beach Page 22 of 29 Mobile Applications May 27.2011 entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Indicate which �tatement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in neither the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in management of the entity or an affiliate of the entity has been �harged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. [Attach a copy of the final order] I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUT S ZIN CATEGORY TWO OF ANY CHANGE IN THE (INFORM T O O N TWTS FOR [Signature] �t-f Sworn to and subscribed before me this day of crA"" ' 3f%01 1 Y OR Produced identification L/ Notary Public- State of f fq Vgcc -^ �[ ykL� My commission expires ',t7LAR.J( (Type of Identification) (Printed typed or stamped Commissioned name of Notary Public) MICHMALKASIAN M��Gomm`Msslon 1853577 a -tti Notary Public-Callfornia z z ' Los Angeles County D My Comm.Expires Jun 11,2013 RFP No.32-10111 City of Miami Beach Page 23 of 29 Mobile Applications May 27,2011 1 QUESTIONNAIRE Proposer's Name: �1)R`[ Principal Office Address: ShsNTR Nwtsi� CA 6\0401 Official Representative: Individual Pa hi (Circle One) orporation lr� If a Corporation, answer this: When Incorporated: ZOO (Ji In what State: C A If a Foreign Corporation: Date of Registration with Florida Secretary of State: (dame of Resident Agent: p� Address of Resident Agent: President's Name: n IV Vice-President's Name: Treasurer's Name: r j�. J�J j � Members of Board of Directors: If a Partnership: RFP No 72-10+11 C.1y ul Miam.0eacr Page 24 ul 29 Mobde Applical ons May 21 2011 Questionnaire (continued) Members of Board of Directors: If a Partnership: Date of organization: General or Limited Partnership': Name and Address of Each Partner: NAME�,Ex�N )e �b �� 0 %1-4 11 �k �T Z�S 5� � hl�►�ac I C+�GFoP�NiA,9�`j SNM MWWAt-i I I ' Designate general partners in a Limited Partnership 1. Number of years of relevant experience in operating same or similar business: 2. Have any agreement eld by Proposer for a project ever been canceled? Yes ( ) No ( If yes, give details on a separate sheet. 3. Has the Proposer or any principals of the applicant organization failed to qualify as a responsible bidder/proposer, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years? If yes, please explain: RFP No 72.10111 Gay at M,am Beacn Page 25 at 29 MoUde AppGCehone May 27 2011 i Questionnaire (continued) 4. Has the Proposer or any of its principals declared bankrupt a reorganized under Chapter 11 or put into receivership? Yes ( ) No If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary on a separate sheet. 5. Person or persons interested in this RFP and Qualification Form have ( ) have not ( ) been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent(10%). (Strike out inappropriate words) Explain any convictions: N /A 6. Lawsuits (any) pending or completed involving the corporation, partnership or Individuals with more than ten percent (10%) interest: A. List all pending lawsuits: n) B. List all judgments from lawsuits in the last five (5) years: t� C. List any criminal violations and/or convictions of the Proposer and/or any of its principals: LA T. Conflicts of Interest. The following relationships are the only potential, actual, or perceived conflicts of interest in connection with this Proposal: (If none, state same.) ,, I 8. Public Disclosure. In order to determine whether the members of the Evaluation Committee for this Request for Proposals have any association or relationships which would constitute a conflict of'interest, either actual or perceived, with any Proposer and/or individuals and entities comprising or representing such Proposer and in an attempt to ensure full and complete disclosure regarding this contract, all Proposers are required to disclose all persons and entities who may be involved with this Proposal. This list shall include public relation firms, lawyers and lobbyists. The Procurement Division shall be notified in writing if any person or entity is added to this list after receipt of Proposals. �J (A RFP No 12.10111 City 01 Kam.Beacr Page 26 01 29 MODIIe Applications May 27 2011 I � Questionnaire (continued) The Proposer understands that information contained in this Questionnaire will be relied upon by the City in awarding the RFP, and such information is warranted by the Proposer to be true and accurate. The Proposer agrees to furnish such additional information, prior to acceptance of any Proposal, relating to the qualifications of the Proposer, as may be requested by the City Manager. The Proposer further understands that the information contained in this Questionnaire may be confirmed through a background investigation conducted by the City, through the Miami Beach Police Department. By submitting this Questionnaire the Proposer agrees to cooperate with this investigation, Including but not limited to, fingerprinting and providing information for a credit check. PROPOSER \ WIT ESS: IF INDIVIDU Signature f' Signature �-y— t Print Name Print Name WITNESS: IF PARTNERSHIP: Signature Print Name of Successful Proposer Print Name Address By: General Partner Print Name ATTEST: IF CORPORATION: Secretary Print Name of Corporation Print Name Address By: President (Print Name) (CORPORATE SEAL) RFP No.32-10111 City of Miami Been Page 27 of 29 Mobile Applications May 2 7,2011 M I AM 1 B EAC H City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miomibeochfl.gov PROCUREMENT DIVISION Tel: 305.673.7490,Fax;766-394.4006 PERFORMANCE EVALUATION SURVEY RFP 32-10111 r Company Name: I Yl Point of Contact: r ?niae- i3ja 461,9 n9 Phone and email: _�jQ'Xdki ivltMo`�i'o/1. Please evaluate the performance of the company (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). Please leave blank if you don't know. NO. CRITERIA UNIT 1 Ability to maintain courteous and professional service 1-10 Communication, resolution of discrepancies, responsiveness 2 of personnel servicing the account [to include availability of (1-10) 10 designated contact person(s) 3 Responsiveness to priorities for service 1-10 4 Ability to provide requested services within the designated (1-10) q timeframe 5 Financial return g Experience level and credentials of assigned staff (1-10) fO 7 Overall customer satisfaction and hiring again based on performance comfort level in hiring this firmagain) 1-10 la Overall Comments: (� uyg-IcQ a UAK- P.. A If, a dear ho loin a J�km do-yelT&W Or)-:5+r e—+ ipaf kirJa a5 c�. X e.4o. 54c. 1>7 A ri+fck iqoll, ua- ikQ 20011 Co` 1,w, otr of G}e. n rnd read r~ /�u bl a o z w'11 do L6 .� ca 4i� u La, 1 tre-Cann ,7cj Company providingReferral: Contact Name: Contact Phone and e-mail: a �3`b wcfa5. qV Date of Services: (9()j1 Dollar Amount for Services: OCslr-* 4o Li! 4 Thank you for your time and effort. Please return this form via fax to 766-394-4006 Attn. Pamela Leja, or via e-mail: PamelaLeia(?_miamibeachfi.nov on or before June 30, 2011. RFP No.32-10111 City of Miami Beach Page 29 of 29 Mobile Applications May 27,2011 iJ