98-22914 RESO
RESOLUTION NO. 98-22914
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS AND CONTRACT WITH HNTB
CORPORATION, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.
111-97/98 FOR PROVIDING ARATEIPARKING SYSTEM ANALYSIS OF THE
MUNICIPAL PARKING SYSTEM AND TO PROVIDE SPECIFIC ANALYSIS
OF THE FOUR (4) MUNICIPAL SURFACE PARKING LOTS PROPOSED FOR
THE DEVELOPMENT OF PUBLICIPRlV A TE PARKING FACILITIES, FOR
AN AMOUNT NOT TO EXCEED $60,000.
WHEREAS, the City issued an informal Request for Proposals (RFP) No. 111-97/98 to
provide for a Rate/Parking System Analysis of the Parking Lots and Garages and the Four (4)
Municipal Surface Parking Lots Proposed for the Development of the Pub1icIPrivate Parking
Facilities; and
WHEREAS, specification packages for RFP No. 111-97/98 were issued on September 10,
1998, resulting in one timely response by HNTB Corporation; and
WHEREAS, an Evaluation Committee met on September 17, 1998 and recommended the
firm of HNTB Corporation; and
WHEREAS, the City Manager has reviewed the response and the recommendation of the
Evaluation Committee and concurs with the Evaluation Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission herein authorize the Administration to enter into negotiations and contract with HNTB
Corporation pursuant to RFP No. 111-97/98, to provide a RatelParking System Analysis of the
Parking Lots and Garages and the Four (4) Municipal Surface Parking Lots Proposed for the
Development of the Public/Private Parking Facilities, for an amount not to exceed $60,000.
PASSED and ADOPTED this 23rddayofSeptember, 1998.
fJ/J/It
ATTEST:
_~r PcUduA
CITY CLERK
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
11..1t!~ ~
4S
~ITY OF MIAMI BEACH
:ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
ttp1 :\\cLmiami-beach.fl.us
COMMISSION MEMORANDUM NO. ~~ l-9~
TO:
Mayor Neisen O. Kasdin and DATE: September 23, 1998
Members of the City Commission
Sergio Rodriguez L
City Manager .zJ---
A Resolution oR'the Mayor and City Commission of the City of Miami Beach,
Florida, Authorizing the Administration to Enter into Negotiations and
Contract with HNTB Corporation, Pursuant to Request for Proposals (RFP)
No. 111-97/98 for Providing a RateIParking System Analysis ofthe Municipal
Parking System and to Provide Specific Analysis of the Four (4) Municipal
Surface Parking Lots Proposed for the Development of PubliclPrivate Parking
Facilities, for an amount not to exceed $60,000.
FROM:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$60,000 (not to exceed)
Funds are available from the 1997/98 Parking Department, Account
Number 480-0461-00312.
BACKGROUND
On January 5, 1998, pursuant to the authorization of the City Commission, the Administration
issued Request for Proposals (RFP) for the development of public-private parking facilities in the
area south of Dade Boulevard. The City issued the RFP in order to solicit qualified development
teams to bid on certain publicly-owned sites identified in the RFP and/or to propose the development
of parking on privately owned property.
On July 15, 1998, the City Commission adopted a Resolution authorizing the Administration to enter
into contract negotiations with the four top-ranked firms to develop parking facilities in four (4)
selected sites and to hire a consultant to conduct a Rate and Parking System Analysis. Additionally,
covenants of the Parking Revenue Bond stipulate that a rate analysis of the entire parking system be
performed to provide the City with recommended rate structures, time limits and permit programs.
An informal Request for Proposal was issued on September 10, 1998, with an opening date of
September 17, 1998. Seven (7) specifications were issued, resulting in the receipt of one (1) timely
proposal from HNTB Corporation.
4<1
AGENDA ITEMCi J
DATE:3-1.3-98
Bid No. 111-97/98
Page Two
September 23, 1998
BACKGROUND( continued)
The scope of services requested in this RFP is as follows:
PHASE I
1. Evaluate the four (4) municipal surface parking lots proposed for the development
of public-private parking facilities, and:
A) Determine the financial impact of the loss of revenues generated by these
lots, and the effect the loss of such revenues will have relative to the payment
of debt service on all outstanding Parking Revenue Bonds. (Calculated for
life (term) of Parking Revenue Bonds)
B) Determine the impact of the loss of parking spaces to the municipal parking
system relative to the existing monthly parkers.
1. The impact that the relocation of monthly parkers will have on the
remaining (surrounding) municipal parking facilities.
2. Review anticipated new development or business relocations within
the affected areas, and evaluate their impacts relative to the parking
supply and demand in the affected areas.
3. Make recommendations for the relocation of montWy parkers to other
municipal parking facilities.
C) Analyze the impact of the loss of parking spaces (for the duration of
construction) to the Convention Center, Theater of Performing Arts, the
Lincoln Theater, and the surrounding uses (City Hall and businesses).
D) Recommend the level of replacement revenue needed per parking lot
(proposed public/private parking sites) annually, to sustain the revenue flow
necessary to meet debt service (for the life of the Parking Revenue Bonds).
E) Analyze the impact of the proposed parking facilities on the municipal
parking system.
1. Supply/demand scenario.
2. Effect new parking (private) development will have on the revenues
of the municipal parking system.
1\5
Bid No. 111-97/98
Page Three
September 23,1998
F) Provide a feasibility study and ten year pro-fonna for each proposed facility.
II. Analyze the current parking rate structure, both on-street and off-street; time limits
on meters, both on-street and off-street; operating hours by facility and make
recommendations:
A) On-street meter rates and time limits.
B) Off-street meter rates and time limits.
C) Attended operations:
1. Hours of operation.
2. Hourly rates.
3. Maximum rates.
4. Flat rates.
5. Staffing levels.
6. Recommend operational changes, if appropriate.
III. Provide a market study which includes valuation and comparison of rates In
surrounding and comparable municipal areas.
PHASE II
I. Study of other parking issues.
A. Monthly Pennits.
1. Rates.
2. Number per facility.
B. Residential Permits.
1. Rates.
2. Number sold.
3. Visitor tags.
C. Supply/Demand Analysis.
1. Usage and duration of stay.
2. User groups.
46
Bid No. 111-97/98
Page Four
September 23, 1998
ANALYSIS
The Proposal was evaluated based on HNTB Corporation's past experience with parking studies,
qualifications of the firm, qualifications of the personnel assigned, and the time required to complete
the project. HNTB Corporation was determined to meet the requirements of the City. HNTB
Corporation has a team of professionals with parking and parking finance expertise, knowledge of
the local market, and has committed to provide a comprehensive, quality study. The references
submitted were verified and were found to be very complimentary.
HNTB Corporation has proposed a lump sum fee of$48,000 for Phase I and $12,000 for Phase II
and will complete the project within fifteen (15) weeks of Notice to Proceed.
CONCLUSION
The City Commission should adopt the Resolution to negotiate and award of this contract to HNTB
Corporation for an amount not to exceed $60,000.
SR:MDB:CC:JG:JF:mr
tV7