2012-27817 Reso RESOLUTION NO. 2012-27817
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY
APPROVING A MONTH TO MONTH EXTENSION TO THE
SERVICES FRAMEWORK AGREEMENT BETWEEN THE CITY
AND PARKEON INC. FOR TECHNICAL SUPPORT SERVICES,
PARKFOLIO AND ONLINE CREDIT CARD PROCESSING,
MAINTENANCE, AND EXTENDED HARDWARE WARRANTY;
SAID EXTENSION COMMENCING ON DECEMBER 24, 2011,
AND EXPIRING NO LATER THAN JUNE 30, 2013.
WHEREAS, on July 16, 2008, the Mayor and City Commission approved
Parkeon Inc., as the sole source vendor for Parkeon parking equipment, which is the
provider of the City's multi-space pay stations for on-street and off-street facilities; and
WHEREAS, on December 24, 2008, the City entered into a Service Framework
Agreement with Parkeon Inc. for technical support services which included; Parkfolio
(online pay station management system); online credit card processing; and extended
hardware warranty, for a term of three (3) years, which term expired on December 24,
2011; and
WHEREAS, on September 23, 2011, the Mayor and Commission approved the
issuance of RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay
Stations for the City's on-street and off-street facilities; and
WHEREAS, the purpose of this RFP is to purchase, install, and/or upgrade the
City's existing multi-space pay station inventory and, upon award, a service framework
agreement will not be necessary as the new equipment will be under warranty; and
WHEREAS, during the transition period (while all new multi-space pay stations
are ordered, set-up, and installed), the existing Parkeon equipment will continue to need
service from the manufacturer, Parkeon; and
WHEREAS, the transition period is estimated to be a period no longer than 18
months; therefore, a month to month extension of the Parkeon Services Framework
Agreement is necessary until no later than June 30, 2013; and
WHEREAS, the month to month extension shall contain the same terms and
conditions of the existing agreement during the 18 month extension and the monthly fee
for Parkfolio Management Services/online credit card processing is $24,500; and the
monthly fee for hardware extended warranty is $12,173; and
WHEREAS, these amounts are already included in the Parking Department's
operating budget; and
WHEREAS, the cost for the management system/online credit processing and
extended hardware warranty will continue with the existing vendor/system until such
time that a new vendor/system is selected, if applicable, as the current vendor/system
has also submitted a proposal; and
WHEREAS, this expense will gradually transition from the current
vendor/system to the new vendor/system as the new pay stations are installed;
therefore, the warranty expenditure will eventually cease when all pay stations are
replaced and are under the initial warranty of the new vendor/system.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby retroactively approve a month to month extension to the
Services Framework Agreement between the City and Parkeon Inc. for technical
support services, Parkfolio and online credit card processing, maintenance, and
extended hardware warranty; said extension commencing on December 24, 2011, and
expiring no later than June 30, 2013.
PASSED AND ADOPTED this SHIN day of 76huary , 2012.
ATTEST:
T(�q A't C � BF
CITY CLERK e�'' �C� Y
-.1 05.
JMG/JGG/SF/RAR '
t:\agenda\2012\1-11-12\parkingparke r®EINN TED'
�40
�
�I �
2
APPROVED AS TO
FORM &LANGUAGE
FOR CUT<I ON
ity a
<e omeg�-
v
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution retroactively approving a month to month extension to the Services Framework
Agreement between Parkeon, Inc. and the City; said extension commencing on December 24, 2011
and expiring no later than June 30, 2013.
Key Intended Outcome Supported:
Improve process through information technology.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Issue:
Shall the City Commission Adopt the Resolution?
Item Summa /Recommendation:
On July 16, 2008, the Mayor and City Commission approved Parkeon Inc., as the sole source vendor
for Parkeon parking equipment, which is the provider of the City's multi-space pay stations for on-
street and off-street facilities. Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon Inc for technical support services. These services included;
Parkfolio (online pay station management system); online credit card processing; and extended
hardware warranty, for a term of three (3) years, which expired on December 24, 2011.
On September 23, 2011, the Mayor and Commission approved the issuance of RFP No. 46-10/11 for
the Purchase and Installation of Multi-Space Pay Stations for the City's on-street and off-street
facilities. The purpose of this RFP is to purchase, install, and/or upgrade the City's existing multi-
space pay station inventory and this new system will be under warranty. However, there will be a
transition period while all new multi-space pay stations are ordered, set-up, and installed. During the
transition period, the existing equipment will continue to need service from Parkeon, the manufacturer.
This transition is estimated to take 18 months; therefore, a month to month extension of the Parkeon
Services Framework Agreement for the Parkfolio Management System/online credit card processing
and hardware extended warranty is necessary to maintain the system operational.
The month to month extension shall contain the same terms and conditions of the existing agreement
during the 18 month extension. The monthly fee for Parkfolio Management Services/online credit card
processing is $24,500 and the monthly fee for hardware extended warranty is $12,173. These
expenses are already included in the Parking Department's operating budget.
The cost for the management system/online credit processing and extended hardware warranty will
continue with the existing vendor/system until such time that a new vendor/system is selected, if
applicable, as the current vendor/system has also submitted a proposal. This expense will gradually
transition from the current vendor/system to the new vendor/system as the new pay stations are
installed. The warranty expenditure will eventually cease when all pay stations are replaced and are
under the initial warranty of the new vendor/system. Adopt the Resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
B 3
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Saul Frances, Parking Director Ext#6483
Sign-Offs:
Department Director Assistant City Manager City Manager
SF JGG JMG
FAPINGULL\SAWCommission Items January 11,2012\ParkingParkeonAgreement.sum.docx
IM + V I AM I B EAC H AGENDA ITEM C 7 E
� DATE 1-11-12-
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Cit Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: January 11, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY.APPROVING
A MONTH TO MONTH EXTENSION TO THE SERVICES
FRAMEWORK AGREEMENT BETWEEN THE CITY AND PARKEON
INC. FOR TECHNICAL SUPPORT SERVICES, PARKFOLIO AND
ONLINE CREDIT CARD PROCESSING, MAINTENANCE, AND
EXTENDED HARDWARE WARRANTY; SAID EXTENSION
COMMENCING ON DECEMBER 24, 2011, AND EXPIRING NO LATER
THAN JUNE 30, 2013.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Improve process through information technology.
ANALYSIS
On July 16, 2008, the Mayor and City Commission approved Parkeon Inc., as the
sole source vendor for Parkeon parking equipment, which is the provider of the
City's multi-space pay stations for on-street and off-street facilities.
Subsequently, on December 24, 2008, the City entered into a Service
Framework Agreement with Parkeon Inc for technical support services. These
services included; Parkfolio (online pay station management system); online
credit card processing; and extended hardware warranty, for a term of three (3)
years, which expired on December 24, 2011.
On September 23, 2011, the Mayor and Commission approved the issuance of
RFP No. 46-10/11 for the Purchase and Installation of Multi-Space Pay Stations
for the City's on-street and off-street facilities. The purpose of this RFP is to
purchase, install, and/or upgrade the City's existing multi-space pay station
inventory and this new system will be under warranty.
However, there will be a transition period while all new multi-space pay stations
are ordered, set-up, and installed. During the transition period, the existing
equipment will continue to need service from Parkeon, the manufacturer. This
Commission Memorandum
January 11, 2012
Multi-Space Pay Station (Parkeon) Service Framework Agreement- Extension
transition is estimated to take 18 months; therefore, a month to month extension
of the Parkeon Services Framework Agreement for the Parkfolio Management
System/online credit card processing and hardware extended warranty is
necessary to maintain the system operational.
The month to month extension shall contain the same terms and conditions of
the existing agreement during the 18 month extension. The monthly fee for
Parkfolio Management Services/online credit card processing is $24,500 and the
monthly fee for hardware extended warranty is $12,173. These expenses are
already included in the Parking Department's operating budget.
The cost for the management system/online credit processing and extended
hardware warranty will continue with the existing vendor/system until such time
that a new vendor/system is selected, if applicable, as the current vendor/system
has also submitted a proposal. This expense will gradually transition from the
current vendor/system to the new vendor/system as the new pay stations are
installed. The warranty expenditure will eventually cease when all pay stations
are replaced and are under the initial warranty of the new vendor/system.
CONCLUSION
The Administration recommends that the Mayor and City Commission
retroactively approve a month to month extension of the services framework
agreement with Parkeon Inc., said extension commencing on December 24,
2011 and expiring no later than June 30, 2013.
JMG/JGG/SF/RAR
t:\agenda\2012\1-11-12\parkingparkeonagreement.cme.docx
FEDERAL APO
Federal Signal Corporation
Tuesday, April 06, 2010
To: City of Miami Beach
Attention: Mr. Saul Francis
From: Scott Fox
Regional Manager
Re: Federal APD Distributor
Florida
To all doing business in South Florida, in regards to Federal APD products and services our authorized
Federal APD Distributor has been and will continue to be only Consolidated Parking Equipment located
Miami, Florida.
Federal APD Authorized Distributors are companies in a local area that market, sell, service, install and
maintain Federal APD products and services. Distributors maintain adequate stock of equipment, parts,
and supplies to effect service issues that relate to the system and equipment installed in the area they are
assigned. In addition all Federal APD Authorized Distributors staff Federal APD Factory Trained
Technicians and genuine parts. Consolidated Parking Equipment meets and exceeds these requirements.
Only FAPD Distributors are authorized to purchase products, service support, replacement parts, software
and firmware that may either be uploaded, downloaded or provided via CD and other related equipment
and parts necessary for FAPD products and services to function properly.
If you require additional information regarding this matter or we may be of any further assistance please
do not hesitate to contact us. (214) 205-3800.
Sincerely,
Scott Fox
Regional Manager
cc: Jack Provencher, FAPD District Manager
773 Kirkman Road, Suite 116
Orlando, FL 32811-2039 0 (407) 299-0731 s (407) 578-1597