2012-27820 Reso RESOLUTION NO. 2012-27820
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 1, IN A NEGOTIATED NOT-TO-EXCEED
AMOUNT OF $164,102.94, TO AN EXISTING AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH AND VALLEYCREST LANDSCAPE DEVELOPMENT, DATED
OCTOBER 13, 2010, FOR LANDSCAPE MAINTENANCE SERVICES ON THE
BOARDWALK, BEACHWALK, STREET ENDS, AND SPOIL AREAS CITYWIDE,
SAID AMENDMENT FOR THE INCLUSION OF THE MIAMI BEACH SOUNDSCAPE.
WHEREAS, on September 15, 2010, the Mayor and City Commission accepted
the recommendation of the City Manager pursuant to Invitation to Bid (ITB) No. 35-
09/10 for landscape maintenance services on the boardwalk, beachwalk, street ends,
and spoil areas Citywide (the ITB); and
WHEREAS, the Mayor and City Clerk executed agreements with Luke Sawgrass
Landscape, Superior Landscaping and Lawn Service, Inc., and ValleyCrest Landscape
Development, on October 13, 2010; and
WHEREAS, the Miami Beach Soundscape has been included as part of the list
of facilities noted in the scope of work in the ITB; and
WHEREAS, ValleyCrest Landscape Development submitted the lowest bid to
maintain the Miami Beach Soundscape.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 1, pursuant to Invitations to Bid (ITB) No. 35-09/10, in a negotiated not-
to-exceed amount of $164,102.94, to an existing Agreement between the City and
ValleyCrest Landscape Development; dated October 13, 2010, for landscape
maintenance services on the boardwalk, beachwalk, street ends, and spoil areas
Citywide; said Amendment for the inclusion of the Miami Beach Soundscape.
PASSED and ADOPTED this //iAday of jrAoworV , 2012.
ATTEST:
PAA
INCORp ORATED! �
CITY CLERK MATUK
APPROVED AS TO
FORM&LANGUAGE
y 2 6 &FOR EXECUTION
City Anornmey F Data
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Authorizing the
Mayor and City Clerk to Execute Amendment No. 1 in a Negotiated Not-To-Exceed Amount of $164,102.94, to an
Existing Agreement between the City of Miami Beach and ValleyCrest Landscape Development, Dated October 13,
2010, for Landscape Maintenance Services on the Boardwalk, Beachwalk, Street ends, and Spoil Areas Citywide,
Said Amendment for the Inclusion of the Miami Beach Soundscape.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated that
79% of businesses rated recently completed capital improvement proj2cts as"excellent" or"good."
Issue:
Shall the Mayor and City Commission approve the issuance of the RFQ?
Item Summa /Recommendation:
The construction of Miami Beach Soundscape was completed on January 23, 2011, with the Parks and Recreation
Department's Greenspace Management Division providing site management since January 24, 2011. The
landscape, porter, restroom services and pedestrian/seating surface pressure cleanings, are currently provided by
ValleyCrest Landscape Development, the general contractor for the SoundScape project. Their continued
maintenance services were secured after the initial 90-day maintenance period through the City's Development
Manager for the project, Hines, as noted in the Request for Proposal summary letter addressed to Assistant City
Manager Jorge Gomez dated January 21, 2011, and Memorandum No. 006-2011 dated June 12, 2011.
The work includes, but is not be limited to, litter retrieval and waste disposal, mowing, edging, landscape
maintenance, herbicide/insecticide/fertilizer application, turf management, irrigation system operation maintenance,
and repair and replacement of plants as required. The price for the services to be provided includes all labor,
equipment and materials needed to perform those duties.
ValleyCrest was contacted by the Parks and Recreation Department Greenspace Management Division
(P&RGMD) on December 5, 2011, to reaffirm its current price for on-going services at the Miami Beach
Soundscape, with the intention to formally amend the City's existing agreement with Valleycrest (as selected
through ITB 35-09/10 — "Landscape maintenance services on the Boardwalk, Beachwalk, Street ends, and Spoil
Areas Citywide") for the remainder of their term, which expires on June 10, 2013, to include the continued servicing
of the SoundScape at the current levels provided. On December 6, 2011, ValleyCrest confirmed its current pricing
for SoundScape ($164,102.94). On December 12, 2011, two of the full-service landscape providers currently
contracted to maintain public areas citywide (and currently in good standing), Superior Landscaping and Lawn
Service Inc. and Everglades Environmental Care, Inc., were contacted by (P&RGMD and asked to submit price
proposals in order to verify current market pricing for the services being provided. (P&RGMD received price
proposals of $ 236,632 and $205.410, respectively. Following review of the pricing submitted, Parks staff
recommended ValleyCrest be contracted to to continue with the current delivery of service provided at the annual
price of $164,102.94, and amend Contract No. 35-09/10 to add the Miami Beach SoundScape location to the
"Section 3.1 - Scope of Work" of VallyCrest's existing landscape agreement.
The quality of the landscape services currently provided by ValleyCrest is to the level specified in the scope of work
for ITB 35-09/10 and the plant material is in vigorous healthy condition. The site was also recently assessed under
the Cleanliness Index Program during the third and fourth quarters of FY 2010/11 and rated an average score of
1.42 which exceeded the City's cleanliness goal of 1.5.
Advisory Board Recommendation: '
N/A
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
John Oldenburg ext. 6820
Sign-Offs:
Department Director Assistant ana er City Manager,
GL KS I H JMG
T:\AGENDA\2012\1-11-12\Consent\Soundscape Maint.'Amendment 1 - mary.doc
E57 11AIBEACH 111 ltl� DATE I
AGENDA ITEAA C 7N
�'��— Z
IM MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ,
DATE: January 11, 2012
SUBJECT: A RESOLUTION OF THE MA OR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1, IN
A NEGOTIATED NOT-TO-EXCEED AMOUNT OF $164,102.94, TO AN
EXISTING AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
VALLEYCREST LANDSCAPE DEVELOPMENT, DATED OCTOBER 13,
2010, FOR LANDSCAPE MAINTENANCE SERVICES ON THE
BOARDWALK, BEACHWALK, STREET ENDS, AND SPOIL AREAS
CITYWIDE, SAID AMENDMENT FOR THE INCLUSION OF THE MIAMI
BEACH SOUNDSCAPE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOMES SUPPORTED
Ensure well-maintained facilities
FUNDING
City Center RDA 168-9966-000312
BACKGROUND
The construction of Miami Beach Soundscape was completed on January 23, 2011, with the Parks
and Recreation Department's Greenspace Management Division providing site management since
January 24, 2011. The landscape, porter, and restroom services, along with the pedestrian/seating
surface pressure cleanings, are currently being provided by ValleyCrest Landscape Development, the
general contractor for the project. At the conclusion of the maintenance period following installation of
the landscaping (90 days), their continued maintenance services were secured through the City's
Development Manager for the project, Hines, as noted in the Request for Proposal summary letter
addressed to Assistant City Manager Jorge Gomez dated January 21, 2011, and Memorandum No.
006-2011 dated June 12, 2011 (Attachment A), and as further explained in the Memorandum to
Commission issued on June 12, 2011 (Attachment B)
SCOPE OF SERVICES
The Miami Beach Soundscape boundaries extend from the front edge of the western curb of
Washington Avenue to the east, west to the property line adjacent to the New World Symphony, north
Amendment to ValleyCrest Landscape Development Maintenance Services Contract
January 11, 2012
Page 2 of 2
to the edge of the roadway (including curbs) at the south side of 17th Street and south to the front
edge of the curb on the of Lincoln Lane. The location is currently serviced daily from 9:00 a.m. to
midnight on Fridays and Saturdays and 9:00 a.m. to 10:00 p.m. on Sundays through Thursdays. The
work includes, but is not be limited to, litter retrieval and waste disposal, mowing, edging, landscape
maintenance, herbicide/insecticide/fertilizer application, turf management, irrigation system operation
maintenance, and repair and replacement of plants as required. The price for the services to be
provided includes all labor, equipment and materials needed to perform those duties.
COST COMPARISON PROCESS
ValleyCrest was contacted by the Parks and Recreation Department Greenspace Management
Division on December 5, 2011, to reaffirm its current price for on-going services at the Miami Beach
Soundscape, with the intention to formally amend the City's existing agreement with Valleycrest (as
selected through ITB 35-09/10 — "Landscape maintenance services on the Boardwalk, Beachwalk,
Street ends, and Spoil Areas Citywide") for the remainder of their term, which expires on June 10,
2013, to include the continued servicing of the SoundScape at the current levels provided. On
December 6, 2011, ValleyCrest confirmed its current pricing for SoundScape.
On December 12, 2011, two of the full-service landscape providers currently contracted to maintain
public areas citywide (and currently in good standing), Superior Landscaping and Lawn Service Inc.
and Everglades Environmental Care, Inc., were contacted by the Parks and Recreation Department
Greenspace Management Division and asked to submit price proposals in order to verify current
market pricing for the services being provided at the Miami Beach Soundscape. The Parks and
Recreation Department received the following price proposals by December 19, 2011:
Annual Price
ValleyCrest Landscape Development $164,102.94
Everglades Environmental Care, Inc. $205,410.00
Superior Landscaping and Lawn Service Inc. $236,632.00
Based on the above analysis, it was concluded to be in the best interest of the City to continue with
the current delivery of service provided by ValleyCrest Landscape Development at the current annual
price of $164,102.94, and amend Contract No. 35-09/10 to add the Miami Beach SoundScape
location to the "Section 3.1 - Scope of Work" of VallyCrest's existing landscape agreement.
it is important to note that the quality of the landscape services currently provided by ValleyCrest is to
the level specified in the scope of work for ITB 35-09/10, and the plant material is in vigorous healthy
condition. The site was also recently assessed under the Cleanliness Index Program during the third
and fourth quarters of FY 2010/11 and rated an average score of 1.42, which exceeded the City's
cleanliness goal of 1.5.
CONCLUSION
The Administration recommends that the Mayor and City Commission execute Amendment No.1 in a
negotiated not-to-exceed amount of $164,102.94, to the existing Agreement between the City of
Miami Beach and ValleyCrest Landscape Development, dated October 13, 2010, for "Landscape
maintenance services on the boardwalk, beachwalk, streetends, and spoil areas citywide," to include
landscape, porter, and restroom services, along with the pedestrian/seating surface pressure
cleanings, at SoundScape.
JMG/HMF/KS/JO
ATTACHMENT A
Jan iary 21,2011
Jo a Gomez
Ass t City Manager-City of Miami Beach
170 Convention Center Drive
Mi i Beach,Florida 33139
Re: Warni Beach SoundScape Landscape and Porter Services
Hi"LLU Mr, Gomez,
As.Development Manager for the City of Miami Beach SoundScape project, Hines
has provided'bid services for the long tern landscape maintenance and porter
sen ice for the restroom facility within the newly constructed park and adjacent
Pen assylvania Garage facility. A comprehensive request for proposal was issued to
fow,qualified landscape contractors on December 17, 2010. The scope'of services
incl Ided in the request for proposal include full service of landscape, cleaning and
stocking of the patio restroom (six daily),project wide debris pickup (six daily) and
pm sure cleaning of all hardscape with in the park-and garage grounds weekly.
Thl request for proposal included two options.•Option one includes pricing for
sin le project areas within the. New World Symphony Campus Expansion
(Pe msylvania, Garage, Alley, New World Symphony, and SoundScape). Option
T* includes pricing which assumes-all four areas are to,be awarded to a single
por tor. The areas would be separately contracted by New World Symphony Inc
( ey and New World Symphony building) and City of Miami Beach (Garage and
P ). Option Two allows for reduce cost of maintenance (8-10% discount) and
co uity in maintenance operations. It is our understanding that New-World .
S phony Inc supports the award of contract to ValleyCrest for the Alley and New
W ld Symphony Building grounds as described in Option'Iwo.
Wchave received bids from three of the four firms invited to submit a proposal.
Va leyCrest Landscape. Maintenance, Vila and Son Landscape and Superior.
Lai Ldscape submitted bids; Signature Palms and Landscape declined. We'have
rev[ewed the bids and recommend an awarded of maintenance and porter services
contract to ValleyCrest Landscape Maintenance who' is low bid following
ne otiation oflinal pricing.
ValeyCrtst Option One bid for SoundScape is .$164,102:94 and for the
Pennsylvania Garage $14,204.35 or total of$178,307 annually. ValleyCrest Option
;T o bid for SoandScape is $151,071.42 and for the Pennsylvania Garage
$13,031.52 or total of $164,102.94 annually. We recommend the City accept
ValleyCrest Option Two combined bid price of$164,102.94 annually and enjoy a
sa ' gs of$1.4,204.06 or 9% per contract year. Tenn of contract provided'in the
Re uest•for Proposal is the city standard three years with two year optional
ex ion.
4C7 Uncein ficee 3C8
! Mia nt Beach.FL 33139
P 305 535 6284
j 305.535.r696
i
Val eyCrest has submitted the most reasonable and responsive bid. ValleyCrest is
the General Contractor for the park project and as such has the best vantage point
frorn which to quantify the requirements necessary.to achieve the level of service
reqi Lired by the specifications.The attached bid tally provides additional detail.
In dition to the-monetary consideration, award to ValleyCrest for long term
m ' tenance also brings significant value in terms of continuity for the project.
NalleyCrest is providing a 90 day extended maintenance period following
completion of the construction phase and will therefore be responsible for the
conitruction and maintenance period which would-seamlessly transition into the
con xacted long term maintenance.
Hines In losing while-all three bidders are qualified.to adequately provide services
des mbed in the request for proposal ValleyCrest provides a*complete range of
ser ice for a Zee that represents low-bid for this project. ValleyCrest is adequately
sm fed in the Miami area and is eager to continue their partnership with City of
Mi nd Beach's SoundScape project and the adjacent.Pennsylvania Garage project.
We have.provided John Oldenburg with of all proposals. and a complete line,item
bid tally.Please let us know if we cam be of further.assistance.
B t Regards,
Shine
Co Co struction Manager
es
Cc Kevin Smith
John Oldenburg
Kent Bonde
Bruce Clinton
David Phillips
Matthew Barry
At achments:
4O i,rccin aoac,306
!
M6 rr.i Beach.FL 33,39
P 3 5.535 6284
F 3 5 535 769a
UNIT PRICE BID FORM SOUND SCAPE
Bid Tally and Recommendation
Revised
Original Bid Recommended
PESCRUMON OF S ERVrCIZ ValleyCrest Vila a Son Superior ValleyCrest
FULL SERVICE VISM S 18,200.00 $ 17,316.00 $ 73,600.00 $ 15.600.00
ADDMONALMOWING VISIT S 8,750.00 S 10,989.00 N/A S 7,000-00
BOUCA[NVQ.LEATRIMMING/TIE. S 7,045.12 # 456.00 $ 6,000.00. S 2,048,00
PALNITRIMMING S 19,608.00 .S t6,842.00 S 2,400.00 $ 7,224.00.
TREE TRI&MING S. 2,250.00 S 450.00 $ 900.00 $ 1,800.00 '
BOUGAINVILLEA FERTIL9A ON S 420.00 S 18.00' $ 1,080.00 S 381.82
TURF FERTILIZATION W/PRE MERG HERB $ 1,324.08 S 3586.00 S 5,940.00 S 1203.71
TURF FERTIZAT10N W/rNSECr ICIDE $ 735.60 $ 3,816.00 S 1400.00 S 668.73
TURF FERTILIZATION S 588.48 S 1,638.00 $ 4;050.00 S 534.98
PALM FERTILIZATION $ 4540.80 S 5,376.00 $ 3,960.00 $ 2,752.00
TREE FERTILIZATION $ 540.00 $ 108.00 S 990.00 $ 490.91
WEED CONTROL S 4,550.00 S 3,600.00 S 5,096.00 S 2,316.36
�KEMCAL CONTROL PLAN $ 4500.00 S 3,600:00 $ 5,040.00 'S 3,150.00
MULCHING $. 2,640.00 S 7,53550 S 8.400.00 $ 2,000.00
IRRIGATION INSPECTIONS ude tepair tmst S 5,280.00 $• 1,500.00 S 16 640,00 $ 4,800.00
PRESSURE CLEAN'INO $ 33,800.00 S 20.488.00 $ 33 280.00 S 26,000.00
RESTROOM CL.EANING/STOC ING $ 62,415.00 S' 34,944.00 $ 68,640.00 $ 37,230.00
REMOVAL OF DEBRIS S 54,48720 S 27,300.00 S 36x400.00 S 26.280.00
AERMCATION S 2,400.00 S 480.00 $ 2,800.00 S 2181.82
OPDRESSING. S 5,000.00 S 1,600.00. S 6.800.00 S 4545.45
SPIKING I $ 3,150.00 $ 3,456.00 $ 5,400.00 S 2.863.65
Total Bid Puce Option I S 242 224.28 1 $ 165 09850 $ 290,716.00 $ 164 10294
Total Bid Price Option 2 $ 229,978.00 S 151,890.00 $ 290,716.00 $ 15L,071.42
Notes:
L.Porter Service-Restroom cleanin Vancking includes 2190 visits or 6 daily.Includes cleaning and paper supplies.
2.Porter Service-Debris removal'icludes complete cleanup of park grounds including dumping of all tract barrels•2190 visits or 6 daily.Includes•supplies
and monthly pressure wash of trast amminers.
3.Full service visit includes m9wi ig.edging,weedenter work,blow down and wipe down of all signs,light poles eta once-weekly.includes gtounds inspection
4.Additional mowing includes nd weekly mowing—moan and blow drnw only.
5.Pressure washing includes week y service cleaning all hard surfaces,restroom building,and benches.Includes gnrffiti removal on all surfaces.
Recotnmendutioa: Recomm tend CN B contract with VaQeyCmst for maintenance.contract:ValleyCrest has submitted the
most complete and responsive bid.
Friday Japuary 22,2011
L-NIT PRICE BID FORM PENNSYLV&N- IA GARAGE
Bid Tally and Recommendation
Revised
Original Recommended
DESCRIPTIOY OF SERVICE BidValleyCrest Vila n Son Superior ValleyCrest
FL)-LL SERVICE VISIT S 1,950.00 S 994.00 $ 5.200.00 $ 1,772.73
PALM TRIMMING S . 340.00 S 651.00 •S 3,200.00 S . 309.09
TREE TRCvIMING S 035.00 •$ 700.00 S. 450.00 S 830.00
Smum FERTILIZATION S 3b0.00 S 120.00 .S 270.00 S. 327.27
TURF FERTILIZATION WT EMERG HERS S - $ - S 240.00 'S -
TURF FERTIZATION WfflN5 ECTICIDE S - S - $ 288.00 S -
TURF.FIItT[LIZATION t - $ - S 180.00 S
PAW FERTILIZATION S 204.00 S 148.00 S 720.00 S 185.45
TREE FERTILIZATION S 99.00 $ 148.00 S '135.00 S 90.00
WEED CONTkOL $ 2,184.00 S `480.00 S 2.288.00 'S 655.20
CHEMICAL CONTROL P S 1.080.00 S 120.00 S 2,1,60.00 S 49091.
MULCHING S 380.00 S 495.00 S 6,720.00 •S 345.45
IRRIGATION INSPECTION (include repair cost) S 2440.00 S 840.00 $ 6,240.00 $' 1,854.55.
PRESSURE CLEANING $ 15,080.00 $ 600.00 S 40,040.00 S 4,160.00
REMOVAL OF DEBRIS $ 4,555.29 S 4.562.50 S 13.9'32.00' S 1,990.91
Total Option 1 • : S 29,207.20 S 14,411.00 S 81,963.00 .S 14.20435
Total Option 2 S 27,600.00 S 13,258.00 S 81.963.00 S 13,D31.52
Notes;
1.Bid document,required wctkly presmm washing and debris pickup 6 times daily.-.
2.Bid includes maintenance c f all area exterior to building.
Recommendation: Recommend CNIB contract with ValleyCrest for maintenance contract
LIT UT PRICE BID FORNI K(AIVII BEACH SOUND SCAPE].?ARK :
SERVICES BID FORM TO BE COM?LETED BY BIDDER
ANNUAL UNIT .
DESCRYPTIO OF SERVICE QUANTITY FRE UENJCY PRICE TOTAL' .
FULL SERVICE visr, 1 EA 52 300 15,600
ADDITIONAL MO G VISIT 1 EA 35 200 7,000
BOUGINVILLFA TRIM KINGnU 64 32 1 21048
: PALM`IR 1AIVMG 344 3 7 . 7,224
TREE PRUNING 9 -. 1 2DO 1,800 .
BOUGINVII..T EA FERI a.17ATION 1400 6 .045 381.82
TURF FMTQdZATio -WIPRE E ffAG HERB. 73,560 2 . ..008 1,203.71
TURF FERTILIZATI w/INSECTICME 73,560 2 .005- 668.73
TURF MUTELZATIOD 73,560 2 .OQ4 534.98
PALM FERTIt.IzATro I m 344 4 .2 2,752
TREE FERTRIZATrO 9. 3 - 18.18 . 490.91
WEED CONTROL 3,500 52 .013 2,316.36
CAEWCALCONTiO PLAN 75,000 12. .0035 3,156
MfJLCHING. 1 £A 1 2,000 2,040
I1W6A'n0N INSPM TONS(include repair cost) 1 EA 12 ..400 4,800
PRESSURE CUANIN 1 EA 52 500 .26,000
RESTROOM CLEAND GIS MCKING 1 EA 2190 17 37,230
REMOVAL OF DEBRE 1 EA 2190 12 26,280
AERIPICATION 1 EA 2 1,090.91 . '2,181.82
TOPDRESSING 1 EA 2 2,272.73 4,545.45 .
SPRUNG 1 EA 6 477.27 2,863.64
We are confi enr that you would benefit greatly from our efforts to create b6auty in the .
appearance of your.landscape. Through our vast experience 'of simiiar projects we would like the
opportunity t da.scuss potential cost sartng options.
OPTION 1 ANNUAL BID TOTAL�t64.102.94
OPTION 2 ANNUAL BID TOTAL 151.071.42
Sound Scape Paj k REP
UNIT PRICE BID FORM PENNSYLVANIA GARAGE.
SERVICES BID FORM TO BE COMPLETED BY BIDDER
ANNUAL UNIT
DESCRIPTION OF SERVICE QUANTITY FREQUENCY PRICE TOTAL
FULL.S�RVICE visr I'EA 52 34.09 : '1,772.73
PALM TRRVINIING 17 I 18.18 309.09
TREE PRUNING' l 1 1 77.27 . 850
SMUB FERTILIZATIO 1,500 3 .07 327.27
TURF FERT=ATION WIPRE EMERG>EERB 0 SF. 0 0. 0
TURF MTRIZATIO W/INSECnCME 0 SF 0 0 0
TURF FER1TtLZATIO 0 SF 0 .0 0
PALM FERTILIZATIO 17 4 2.73 185.45 .
TREE MRTaIZATION 11 3 2.73. 90
WEED CONTROL 2100 52 .006. 655.20
CFIEBrfICAL CONTROL PLAN- 1800 12 .023 490.91
MUL.CENa 1 EA 1 . 345.45 345.45.
UMOATION rNSPEC7 IONS('include repair cost) 1 EA 12 154.55. 1,854.55
PRESSURE CLEANIN 1 EA 52 80 43164
REMOVAL OF DEBRI 1 EA 2190 .91 1 1,990.91
We are confidant that you would benefit greatly from our efforts td create beauty in' the
appearance of your landscape. Through our vast itzperience of similar projects we would like. the
opportunitj to discuss potential Cost saving options.
OPTION 1 ANNUAL BID TOTAL.
OPTION 2 A.N.NUAL BID TOTAL S 13,.Q31.52
Sound Scape P&k RFP
ATTACHMENT B
MIAM BEACH
City of Wami Reacl 1,1700 Conventioq Center Drive,Miami Beach,Florida 33139,www.mlaAibeoch�W, Poi
MEMO NO. 006-.2011 MEMO= R •
TO: Comm ssioner Jonah WolfsonaF+F1�E
FROM: Jorge IA..Gonzalez.City Manager
DATE: June 12, 2011
SUBJECT: MIAMI EACH SOUNDSCAPE LANDSCAPE AND OTHER RELATED OPERATIONS '
As 'per your request, attached please find the information you requested regarding the- current
landscape mai tenance, porter and restroom facility lservices provided on behalf of the City by
ValleyCrest Lan Jscape Development. '•
As you may re ' II, 'a ninety (90) day maintenance period was incorporated as a component of the
Miami Beach .S undScape construction Project. Upon final acceptance of the project by the City,
Hines managed all facets of the operation and maintenance of this site in cooperation with the Parks
and Recreation epartment for this period. This maintenance phase began on January 24, 2011 and
ended on April 4, 2011. The interim maintenance was intended to provide an opportunity for the
city finalize peni ling operational issues absociated with the long term management of this facility and
ensure a smoot i transition to longterm operations.
At the request f the Administration, Hines coordinated a process to obtain request-for proposals.
-from four fufl.se vice landscape maintenance companies.Three of the proposers provided service to
the city at the ti ne under existing maintenance agreements with the city, and the fourth participated
in the construc tion of the site. Hines used. the Parks and Recreation Department's landscape ;
spec cations ' use citywide, and co-developed the porter, hardscape and restroom service as
detailed in 'th RFP. The cost to provide landscape maintenance.at the newly completed
Pennsylvania Garage was also requested, to ensure continuity of maintenance and identify possible
benefits from economy of scale opportunities.
The lowest oveFall price quote for the prescribed service was received from ValleyCrest Landscape
Development a,d Hines recommended the acceptance of this quote as detailed in the letter which
included the bid results sent to City on January 21, 2011 (see attached). As the lowest responsive
bidder, the prol iosal from ValleyCrest was accepted and they began successful service delivery as
detailed above. When the end of the maintenance period, approached, the long-term operational
issues for this I cation were still in development. In recognition of this situation, on April 25, 2011,
Miami Beach S'undScape was included as an additional site to the existing agreement between the
.City and Valle rest Landscape Development- as prescribed under terms of the Bid # 35-09/10
Landscape Maintenance Services for the Beachwalk, Boardwalk, Street-Ends & Spoil Areas. .
Citywide, sectio n 2.4.3.3 paragraph C, Price Adjustments for the Addition of Sites.
The..pdces; tends and conditions detailed within the provided proposal are in effect until the end of.
the contract period specified in bid # 35-09/10 which is June 10, 2013, unless this location is
removed from e above referenced contract as also prescribed in the agreement.
Please advise if you have additional questions or concerns.
cc: Mayor IN Herrera Bower and City Commissioners
Jose Smith, City Attorney
Kevin S lth, Parks and Recreation
. 4