98-22916 RESO
RESOLUTION NO. 98-22916
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT
BETWEEN THE CITY AND MIAMI-DADE COUNTY PROVIDING FOR A GANG ACTIVITY REDUCTION
PROGRAM (GARP) AND A POLICE AND YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP);
SAID AGREEMENT TO BE PROVIDED BY MIAMI-DADE COUNTY AND SUBJECT TO REVIEW BY THE
THE ADMINISTRATION AND THE CITY A TIORNEY'S OFFICE; APPROPRIATING $61 ,363.00 IN GRANT
FUNDS; AND, IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT FUNDS.
WHEREAS, the City has been awarded grant funding under the Drug Control and System Improvement
Program for fiscal year 1998-1999 for continuation of the Gang Activity Reduction Program (GARP) and the Police
And Youth Community Assistance Program (PYCAP). with funding being administered by Metropolitan Dade County;
and
WHEREAS, these two programs will continue to provide increased law enforcement to address the gang
problem and to provide mentoring and positive role models to troubled youths; and
WHEREAS, the City has received total grant funding, in the amount of$61 ,363.00. with the GARP program
receiving $41,691.00 and the PYCAP program receiving $19,672.00, and with the City providing a cash match, in the
amount of $15,341.00, for both programs, which will be derived from the Police Confiscations Account; and
WHEREAS, the City and the County agree to enter into a Cooperative Agreement for the purpose of
providing these programs, said Agreement to be submitted by the County and subject to review by the Administration
and the City Attorney's Office.
NOW, THEREFORE, BE IT DUL Y RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that Mayor and the City Clerk are authorized to execute a
cooperative agreement between the City and Miami-Dade County providing for a Gang Activity Reduction
Program (GARP) and a Police and Youth Community Assistance Program (PYCAP); said Agreement to
be provided by Miami-Dade County and subject to review by the Administration and the City Attorney's
Office; appropriating $61,363.00 in grant funds; and, if funded, authorizing the expenditure of said grant
funds.
PASSED and ADOPTED this 23rrldayof September, 1998.
1IIIt
MAYOR
ATTEST:
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APPROVED AS TO
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& FOR EXECUT~.)i"~
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NO. 980
P.3
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Polil~e Department
Contact Person; Sergeant Rtchard
Weissman
Address: 1100 Washington Avenue, Mi31tri Beach, FL 33139
673-7945 PH - 673-7864 FX
Program Area: COMMUNTIY DRUG &. CRIME PREVENfION
Program Dates: 10/1/98 -- 6/30/99
Program Name: PYCAP
(PoliceIY outh Community Assistance Program)
Target Population: 360 Students
Ages 12-17
~roblem Identification
Recognizing existing communication problems between the police and youth, the Miami Beach Police Department
(MBPD) developed the Police and Youth Community Assistance Program (PYCAP).
Demolu,phic Data
According to the 1990 Census, 8% of the Miami Beach population is comprised of school-age children. According
to Criminal Justice data base, juveniles account for approximately 10% of all arrests in the city. As reported by the
MBPD,juvenile criminal mischief incidents have been on the rise, with over 1,700 incidents reported in 1994. This
trend continues at the same rate for 1995. The PYCAP program's target population is students at-risk, as identified
by the school, who are enrolled in Miami Beach elementaty schools and South Beach Alternative (Elementary &.
Middle School). Student ages range from 12-17 years old, male and female. The ethnic breakdowns of the school
population is 65% Hispanic, 30% Black, and 5% Non-Hispanic White.
Pr02ram Desc:riDtion
The PYCAP program provides neighborbood clean~up drives, sports activities and field trips for the City of Miami
Beach. The program will be conducted c~:y-wide with participation from each elementary school and the special
alternative school. The target age enCQrnpasses those children in the exit grade levels participating in the O,A.R,E.
program, In particular, emphasis is placed on the schools selecting those students who are typically recognized the
least and are !!Q.t included in programs of merit or delinquency.
Principals, counselors, tea.cbers, and 0 .A. R. E. officers select the student participants in each school. Students meet
on Fridays with a different group of studems for each of the 18 sessions scheduled. The first year a group of20
students partiCIpated in each session. However, based upon experience, this number has been reduced to a more
manageable 12 students per session. Students conduct clean-up efforts in the beach area in their neighborhood,
community parks, and around the schools. In addition, the days of community service work conclude with some
organized sports activities under the polic(~ officers' supervision.
The program provides the children an opportunity to establish working relationships with neighborhood police
officers and a sense of responsibility for ~lking care of their own neighborhood.
Ye.ar One Activities - AccomDlishments & Unmet Needs,(1995-96)
Due to demographic changes, it is necessary to provide organized activities, staffed by police officers, to provide a
positive experience and an alternative to juvenile mischief. MBPD is committed to providing this kind of
experience to at-risk students through this partnership program with Miami Beach elementary schools.
Year End Data indicate that 8 sessions were conducted for a total of5 schools and 144 students. Officers took 25
most improved students on a fishing trip as an end of year celebration. Officers and teachers have observed that
students have become more aware of their neighborhood, how it looks and their responsibility to take care of it.
They have developed community pride and a respect for teamwork.
"V. ::JOlC!
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Year Two Activities - Atcomplishments[1996-97}
Annual Report indicates:
5 schools have participated in PYCAP. A total of 18 sessions (18 clean-ups) have been held to clean up areas
surrounding neighborhood schools. Over 120 children have participated in the program. Students have fun
working together as a team., establishing good relationships with the police officers, and developing a sense of pride
fur their conununities.
Year Three Activities Year- T~Date (1997-98) Quarterly reports indicate: 21 sessions have been conducted with
approximately 250 students participating. Students have had a major impact on cleaning up around their schools
sessions.
Year Four RequestlPlanned Activities fL998-99)
The current program. continues in Year Feur. The City of Miami Beach is conumtted to assigning law enforcement
personnel to working as partners with our schools to organize and support spec1al. activities for at-risk youth. This
program under the Miami-Dade County Byrne Grant program will continue to provide support for this important
program.
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1'10.'::38121
P.5
Jurisdiction Name: MIAMI BEACH Polil:e Department
Contact Person: Sergeant Richard
Weissman
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-7945 PH - 673-7864 FX
Program Area: COMMUNITY DRUG &: CRIME PREVENTION
Program Dates: 10/1/98 -~ 6130/99
Program Name: PYCAP
(PolicelYouth Community Assistance Program)
Target Population: 360 Students
Ages 12-17
Proposed Activities Planned Measures Monitoring Plan
4.A.13. To provide a ~ 1 Officer 18 sessions, for 8
neighborhood clean-up campaign hc~urs per session Flequestsched~es
at 5 Miami Beach schools
~ 1 Sergeant for 18 sessions, for Request copies of student
Police Officer and Sergeant will 8 hours per session participant list and attendance
implement a neighborhood records for each participating
clean-up program at each Miami school
Beach Elementary school with
selected students from each Request copies of invoices for
school to include: materials purchased.
school clean-up
sports activities Request photos of clean-up i.e.
field trip pre-post services.
SE~rgeant Richard Weissman, Richard W. Hanis, Jr. DHS
MBPD
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P.6
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
Contact Person:
Sergeant Richard Weissm
Prouam Area: COMMUNITY DRUG AND ClUtvrn PREVENTION
673-7945 ext. 5570 PH ~ 673.7864 FX
Program Name:
PYCAP
(poliWY outh Community Assistance Program)
Target Population: AT-RISK EXrr GRADE SITDENTS, MIAMI BEACH ELEMENTARY SCHOOLS &.
SOUTH BEACH AUERNATIVE (A special elementmy &. middle school)
Program Dates: 1011198- 0/30/99
Salaria and Benefits, Total
1 Sergeant X 8 hOUlS per session
X 18 sessions X $48.&5 per hour (Overtime basis)
CODtractual Services, Total
513,416
57,034
$6,382
SO
56,256
51,416
$1,992
$2,112
$400
$336
S19,672
1 Police Officer X g hours per session
X 18 ses:sions X $44.32 per hour (Overtime basis)
Expenses, Total
Program materials and supplies, inclucling paint, rollers,
buckets, gloves, shovels, plastic bags. sun block, etc.
Program snacks &. cold drinks, including Lunch, :W students @ S5 X I S sessions
T-shirts and shorts, @ $5.50 per set X 384 sets
l'ransporrationlBus rental
Miscellanous field trip and other program expenses
Total Budget
Dacle County will reimburse an amount not to e'XI;ced:
$14, 7~4
The 25% CASH MATCH for this grant is:
The source of the CASH MATCH is:
Law Enforcement Trust Fund, City of Miami Beach
$4,918
09/03/98, MB$CP99.WK4
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sgt. Angel Vasquez
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-79425 PH -- 673-7864 FX
Program Area: LAW ENFORCEMENT & GANGS
Program Dates: 10/1/98 -- 9/30/99
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Target Population: South Beach Gangs
Problem Identification
Miami Beach--and specifically the area of South Beach--has experienced a very prominent urban resurgence in the
last five years becoming, in the process, a premier gathering place for tourists and the international set. The South
Beach area, in particular, has become famous for its art deco architectural style as well as its many new outdoor
cafes, eateries, and nightclubs. The South Beach entertainment area extends north and south along Ocean Drive
and Washington Avenue from South Point, where the island begins, to about 15th Street on the north.
Unfortunately, the South Beach area has also become a favorite gathering place for youth gang members coming in
from all areas of Dade County.
Demoeraphic Data
The South Beach area becomes inundated with large groups of juvenile gang members who cruise on foot and in
cars during peak hours--ll PM to 4 AM--on Friday and Saturday nights. The juveniles' specific favorite gathering
areas encompass the busiest sector of the entertainment area encompassing approximately 12 square blocks:
Washington Avenue to Ocean Drive, between 1st and 15th Streets. Crime statistics reveal that a large percentage
of criminal activity in this area is being committed by juvenile gang members. Criminal charges involving these
gang members include Armed Robbery, Aggravated Battery, Attempted Murder, Discharging of a Firearm, etc.
Pro2ram Description
The Gang Activity Reduction Program will be targeting the South Beach area (1 st to 15th Streets between
Washington Avenue and Ocean Drive). Additional areas may be added as new night spots locate further north on
the beach strip. Hours of operation for the program will be four hours each night, sometime between 2300 to 0500
hours, on Fridays and Saturdays, for a total of 8 overtime hours each weekend. Hours may fluctuate depending on
intelligence received relating to gang activity.
The officers assigned to this program are trained and experienced in dealing with gangs. Many are members of the
Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency Task
Force. Officers assigned to this program continue their in-service training by attending future schools and seminars
on gang investigations.
The program's goals are: 1) Identification and documentation of gang members in targeted area; 2) Enforcement of
state and local laws violated by gang members; 3) Response and assistance to any gang-related arrest or activity in
target area; 4) Periodic distribution of gang intelligence communications (flyers) to all members of the police
department.
A daily statistic log is maintained and the following gang criminal activities are documented: 1) Number of felonies
and misdemeanor arrests; 2) Number of Gang Identification cards made; 3) Number of weapons and firearms
impounded; 4) Number of vehicles impounded; 5) Number of gang-related calls answered by police.
A Gang Activity Monthly Statistical Sheet provides a tally from the Gang Activity Daily Logs (see copies attached)
and document the numbers of communications (flyers) on gang activity handed to other units in the police
department.
Year One Activities - Accomplishments & Dnmet Needs (1995-96)
Due to manpower constraints, the Miami Beach Police Department has been unable to adequately address the gang
problem in the South Beach area. Every weekend, dozens of juvenile gang members gather in South Beach to
"cruise" the entertainment area and, in so doing, create disruptions of traffic, street fights, and other criminal
mischief which requires supplementary police attention.
Year End data indicate that over 400 gang members were entered into the gang intelligence information system;
over 223 gang members were arrested. Also, gang members were ID'ed and photographed to add to the gang record
books. As was observed by the DCA monitor, South Beach on Miami Beach is a "hot spot" of activity on the
weekends, and acts as a magnet for a wide variety of people. The number of people and the growing number of
clubs have attracted gang members and tourists alike. The need for constant police presence, surveillance and
enforcement of state and local laws is ever-present and growing.
Year Two Activities - Accomplishments (1996-97)
In Year Two, additional areas are occasionally added as needed (as new night spots locate in a northern direction up
the beach strip). Quarterly reports indicate that 172 gang members have been identified and 346 have been
arrested.
Year Three Activities Y ear- T 0- Date (1997-98)
Quarterly reports indicate that 241 gang members have field identified, and 425 arrests have been made.
Year Four Reauest/Planned Activities (1998-99)
The City of Miami Beach is committed to assigning law enforcement personnel to the gang unit to continue its
efforts. This program under the Miami-Dade County Byrne Grant program will continue to provide support for
this important program.
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sgt. Angel Vasguez
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-7942 PH -- 673-7864 FX
Program Area: LAW ENFORCEMENT & GANGS
Program Dates: 10/1/98 -- 9/30/99
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Target Population: South Beach Gangs
Proposed Activities Planned Measures Monitoring Plan
24.11 To identify, collect,
document, track, maintain, and . 1 Officer 8 hours Overtime for Request schedules for Officer and
distribute gang intelligence Patrol/Investigation per week for Sergeant
information to law enforcement 52 weeks = 416 Hours
units on 400 known gang Payroll records of hours worked
members using automated data . 1 Sergeant 8 hours Overtime and paid
processing equipment for Patrol/Investigation per week
24.12 To arrest 225 gang for 52 weeks = 416 hours Request Reports and other
members and gang wannabes on documents of investigations, field
various law violations including J.D. of gang members, and other
responding and assisting law gang related intelligence reports
enforcement units in gang -related
arrests
Police Officer and Sergeant
presence during high gang activity
hours.
Sergeant Vinnie Campbell, Richard W. Harris, Jr. DHS
MBPD
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
Program Area: LAW ENFORCEMENT & GANGS
Contact Person:
673-7945 ext. 5187 PH -- 673-7864 FX
Sergeant Angel Vasquez
Program Name:
GANG ACTIVITY REDUCTION PROGRAM
Program Dates: 10/1/98 - 9/30/99
Target Population: GANG MEMBERS IN SOUTH BEACH
Salaries and Benefits, Total
I Sergeant X 8 hours per week
X 52 weeks X $53.32 per hour (Overtime Basis)
Assigned Officers X 8hours per week
X 52 weeks X $46.90 per hour (Overtime Basis)
February
Contractual Services, Total
Expenses, Total
Total Budget
Dade County will reimburse an amount not to exceed:
The 25% CASH MATCH for this grant is:
The source of the CASH MATCH is:
!-a", Enforcement Trust Fund, City of Miami Beach
08/18/98, MB$G99.WK4
$31,2~~_
_~,42~
$22,181
$19,510
$41,691
$41,691
$0
$0
CITY OF MIAMI BEACH
CITY HAll 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\cl.mlaml-beach.t1.ua
COMMISSION MEMORANDUM NO. t.v.) 5-q~
TO:
Mayor Neisen O. Kasdin and
Members of the City C mmission
DATE: September 23, 1998
FROM: Sergio Rodriguez
City Manager
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE l\'IA YOR AND
THE CITY CLERK TO EXECUTE A COOPERATIVE AGREEMENT
BETWEEN THE CITY AND MIAMI-DADE COUNTY PROVIDING FOR A
GANG ACTIVITY REDUCTION PROGRAM (GARP) AND A POLICE AND
YOUTH COMMUNITY ASSISTANCE PROGRAM (PYCAP); SAID
AGREEMENT TO BE PROVIDED BY MIAMI-DADE COUNTY AND
SUBJECT TO REVIEW BY THE THE ADMINISTRATION AND THE CITY
ATTORNEY'S OFFICE; APPROPRIATING $61,363 IN GRANT FUNDS
AND, IF FUNDED, AUTHORIZING THE EXPENDITURE OF SAID GRANT
FUNDS.
ADMINISTRA TION RECOMMENDATION
Adopt the Resolution,
BACKGROUND
The City has received Grant funding for fiscal year 1998-99, under the Drug Control and System
Improvement Program administered by Miami-Dade County. Upon adoption of this Resolution,
Miami-Dade County will provide an Agreement that will be executed subject to the review of the
Administration and the City Attorney. This procedure has been used by the City and Miami-Dade
County for the last five years.
The City has been awarded $46,022 in grant funds for the continuation of two (2) programs started
in Fiscal Year 1995/96, These programs are the Gang Activity Reduction Program (GARP) and the
Police and Youth Community Assistance Program (PYCAP). The City will match this amount with
$15,341 derived from the Police Confiscations Account.
The GARP program will be targeting the South Beach area (Ist to 15th Streets between Washington
Avenue and Ocean Drive). Additional areas may be added at locations further north on Miami Beach
as required,
AGENDA ITEM
DATE
C-1L
q - '2'3 ci -;
The officers assigned to this program will be members of the Florida Gang Investigators Association,
or trained juvenile investigators and members of the Multi Agency Gang Task Force.
The PYCAP program will provide sports activities, field trips and neighborhood clean-up drives
throughout the city. The program will be conducted citywide with participation from each elementary
school and the special alternative school. The target ages of participants will be those children
between ages 13 and 16.
ANALYSIS
The City has benefitted greatly from these two programs. Both programs provide valuable services
to our community that would otherwise not be available.
Should the grant funds not be accepted, the City and the community would lose two programs that
have proven successful.
CONCLUSION
The continuations of these two programs are important to the youth of our community.
SRIRB/MWD/PS/MMS
T:\AGENDAISEP2398ICITYMGR\PYCAP&GA WPD
MIAMI-DADE COUNTY
AGREEMENT
This Agreement, made and entered into this 1f11l--day or::.J)e..c... 1998, by and
between Miami-Dade County, a political subdivision of the State of Florida hereinafter referred to
as the "COUNTY", through its DEPARTMENT OF HUMAN SERVICES and the CITY OF
MIAMI BEACH located in Miami-Dade County, Florida hereinafter referred to as the
"PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall
provide a LAW ENFORCEMENT & GANGS PROGRAM.
WHEREAS, the COUNTY has been award~d federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER's governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Miami-Dade County and being duly
executed by both parties, whichever is later, and
Page 1 of 11
WHEREAS, the COUNTY is desirous of supporting an expansion of the services
provided by the LAW ENFORCEMENT & GANGS PROGRAM by providing a portion of the
federal funds awarded to Miami-Dade County to the LAW ENFORCEMENT & GANGS
PROGRAM and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for LAW ENFORCEMENT & GANGS PROGRAM as an allowable
activity under the ACT, and
WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the mutual covenants recorded herein,
the parties hereto intending to be legally bound, agree as follows:
I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Attachment A.
n. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1,
1998 through September 30, 1999.
III. AMOUNT PAYABLE. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $31,268.
The breakdown of this amount by budget category is included in the budget schedule found in
Attachment B of this Agreement. Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be proportionately reduced at the option
of the County.
IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services and
payment by the COUNTY, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services.
Page 2 of 11
V. REQUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti-Drug Abuse Act. The PROVIDER agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that
services are provided by the same person whenever possible and, if not, by a qualified replacement
when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible for
1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever
the COUNTY so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICA TION BY THE PROVIDER. Any PROVIDER shall indemnify and
hold harmless the COUNTY and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
COUNTY or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the PROVIDER or its employees, agents,
servants, partners, principals or subcontractors. PROVIDER shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name of the COUNTY, where applicable including appellate proceedings, and shall
pay all costs, judgments, and attorney's fees which may issue thereon. Provided, however, this
indemnification shall only be to the extent and within the limitations of Section 768.28 Fla. Stat.,
subject to the provisions of that Statute whereby the PROVIDER shall not be held liable to pay a
personal injury or property damage claim or judgment by anyone person which exceeds the sum
of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgment paid by the PROVIDER arising out of the same incident or occurrence,
exceed the sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the
PROVIDER.
Page 3 of 11
IX, INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
ofliability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be
construed to extend any party's liability beyond that provided in section 768.28, Florida Statutes.
X. LICENSURE AND CERTIFICATION. Ensure that all other licensed professionals
providing LAW ENFORCEMENT & GANGS PROGRAM services shall have appropriate
training and experience in the field in which he/she practices and abide by all applicable State and
Federal laws and regulations and ethical standards consistent with those established for hislher
profession. Ignorance on the part of the PROVIDER shall in no way relieve it from any of its
responsibilities in this regard.
XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XII, CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter 11A, Article IV of the
Code of Miami-Dade County ("County Code"), as amended, which prohibits discrimination in
employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
U.s.e. as amended, which prohibits discrimination in employment because of age; Section 504 of
the Rehabilitation Act of 1973,29 US.e. Sect. 794, as amended, which prohibits discrimination
on the basis of disability; and the Americans with Disabilities Act, 42, US.e. Sect. 12103 et. seq.,
which prohibits discrimination in employment and accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws,
the County shall have the right to terminate this Agreement. It is further understood that the
PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 US.e. Sect. 1612, and the Fair
Housing Act, 42 US.e. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further business
with the PROVIDER. Any contract entered into based upon a false affidavit shall be voidable by
the County. If the PROVIDER violates any of the Acts during the term of any contract the
PROVIDER has with the County, such contract shall be voidable by the County, even if the
PROVIDER was not in violation at the time it submitted its affidavit.
XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COUNTY:
Miami-Dade County
Page 4 of 11
Department of Human Services
111 NW 1st Avenue, Suite 670
Miami, Florida 33 128
Attention: Richard W. Harris, Jr.
If to the PROVIDER:
MIAMI BEACH
Miami Beach Police Department
1100 Washington Avenue
Miami Beach, FL 33139
Attention: Sergeant Angel Vasquez
XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if
the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifying the effective date thereof, at least five (5) days before the effective date
of suspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's fees;
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving written
notice to the provider of such termination and specifying the effective date thereof
at least five (5) days before the effective date of such termination. The COUNTY
may terminate or cancel any other contracts which such entity has with the County.
Such entity shall be responsible for all direct or indirect costs associated with such
termination or cancellation, including attorney's fees. Any entity who attempts to
Page 5 of 11
meet is contractual obligations with the County through fraud, misrepresentation
or material misstatement may be debarred from County contracting for up to five
(5) years.
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C. Damages Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XVI. TERMINATION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such intent
to terminate.
XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Budget Variance. Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fifteen percent (15%) in any line approved line item shall require a written amendment approved
. by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER's
Y ear- To-Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process.
C. Payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as
stated in Section XIX. B. 1. The Quarterly Project Performance Report & Invoice shall be
Page 6 of 11
prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1999.
D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIII. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screening. Careful screening should take place before acquiring property in order
to ensure that it is needed with particular consideration given to whether equipment already in the
possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. The COUNTY must ensure that the screening referenced above takes place and
that the PROVIDER has an effective system for property management. The PROVIDER is
hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an
adequate property manageme;It system, project costs associated with the acquisition of the
property may be disallowed.
C. Loss. Damage or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage, or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E. Management. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements: 1. Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price; 2. A physical inventory of
the property must be taken and the results reconciled with the property records at least once every
two years; 3. A control system must exist to ensure adequate safeguards to prevent loss, damage
or theft of the property. Any loss, damage, or theft shall be investigated by the PROVIDER as
appropriate; 4. Adequate maintenance procedures must exist to keep the property in good
condition; and 5. If the PROVIDER is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return.
Page 7 of 11
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, and real property shall be retained for a period of three years from the date of the
disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
or audit is started before the expiration of the three year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EV ALUA TION STUDIES.
The PROVIDER shall keep records of program services in sufficient detail to provide any reports
which may be requested by the COUNTY.
A. Records. AIl program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for LAW ENFORCEMENT AND GANGS
PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program participants n
attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. Reporting Requirements. As to required reports, the PROVIDER shall:
1. Quarterly Proiect Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Human Services by January 15, April 15,
July 15, and October 15, 1999 covering the Agreement activity for the previous quarter. The
Quarterly Project Performance Report and Invoice shall be submitted in the format and using the
form attached hereto as Attachment C.
2. Annual Proiect Report. The PROVIDER shall submit an ANNUAL
PROJECT REPORT to the Department of Human Services for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15, 1999.
3. Other Required Reports. The PROVIDER shall submit other reports as may be
required by the Department of Human Services during the program year.
C. Changes to Reporting Requirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitoring and Audit. Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
financial/program audit when deemed necessary by the COUNTY to ensure compliance with
applicable accounting and financial standards.
E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
xx. MISCELLANEOUS.
Page 8 of 11
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of the services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this
Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time
upon request by the COUNTY. Upon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. Agreement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Miami Dade County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be valid
when they have been reduced to writing, duly approved and signed by both parties and attached
to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Miami-Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
This program was supported by a grant awarded to Miami-Dade County
Department of Human Services, State of Florida Department of Community
Affairs and U.S. Department ofJustice, Bureau ofJustice Assistance (BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
Page 9 of 11
written approval of the COUNTY and that all sub-contractors or assignees shall be governed by
the terms and conditions of this Agreement.
I. Total of Agreement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E.
Agreement Program Review (Scope of Services)
Agreement Program Budget
Quarterly Project Performance Report & Invoice
Annual Project Report
Miami-Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law.
Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized officers, the day and year first above written.
Signature
Mayor
Title
~~
Neisen Kasdin
Name (typed)
ATTEST:
ByjlkJ f~
Robert Parcher, City Clerk
By:
(Corporate Seal)
ATTEST:
MIAMI-DADE COUNTY, FLORIDA
HARVEY RUVIN, CLERK
~
Dep ty lerk
,080(ll;b4
" IJ.
..- cO M,w I .....
"".J..~.. . .r":'.,,
.t.... ~,.. .~.
f ~ OOVNTY 'i: .j
.0 -~ m.
.. 1tt
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. .
.. * * .-
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.~<<tU^.""
errett R. Stierh .
County Manager
By:
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
4t ~11
Ity Dorney
~
Page 11 of 11
A TT ACHMENT A
ATTACHMENT B:
A TT ACHMENT C
A TT ACHMENT D
ATT ACHMENT E
SUMMARY OF ATTACHMENTS
Agreement Program Narrative - Scope of Service
Agreement Budget - Program Budget
Quarterly Program Performance Report and Invoice
AnnualPr~ectReport
Metro-Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sgt. Angel Vasquez
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-79425 PH -- 673-7864 FX
Program Area: LAW ENFORCEMENT & GANGS
Program Dates: 10/1/98 -- 9/30/99
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Target Population: South Beach Gangs
Problem Identification
Miami Beach--and specifically the area of South Beach--has experienced a very prominent urban resurgence in the
last five years becoming, in the process, a premier gathering place for tourists and the international set. The South
Beach area, in particular, has become famous for its art deco architectural style as well as its many new outdoor
cafes, eateries, and nightclubs. The South Beach entertainment area extends north and south along Ocean Drive
and Washington Avenue from South Point, where the island begins, to about 15th Street on the north.
Unfortunately, the South Beach area has also become a favorite gathering place for youth gang members coming in
from all areas of Dade County.
Demo2raphic Data
The South Beach area becomes inundated with large groups of juvenile gang members who cruise on foot and in
cars during peak hours--ll PM to 4 AM--on Friday and Saturday nights. The juveniles' specific favorite gathering
areas encompass the busiest sector of the entertainment area encompassing approximately 12 square blocks:
Washington Avenue to Ocean Drive, between 1st and 15th Streets. Crime statistics reveal that a large percentage
of criminal activity in this area is being committed by juvenile gang members. Criminal charges involving these
gang members include Armed Robbery, Aggravated Battery, Attempted Murder, Discharging ofa Firearm, etc.
Pro2ram Description
The Gang Activity Reduction Program will be targeting the South Beach area (1 st to 15th Streets between
Washington Avenue and Ocean Drive). Additional areas may be added as new night spots locate further north on
the beach strip. Hours of operation for the program will be four hours each night, sometime between 2300 to 0500
hours, on Fridays and Saturdays, for a total of 8 overtime hours each weekend. Hours may fluctuate depending on
intelligence received relating to gang activity.
The officers assigned to this program are trained and experienced in dealing with gangs. Many are members of the
Florida Gang Investigators Association, or trained juvenile investigators and members of the Multi Agency Task
Force. Officers assigned to this program continue their in-service training by attending future schools and seminars
on gang investigations.
The program's goals are: 1) Identification and documentation of gang members in targeted area; 2) Enforcement of
state and local laws violated by gang members; 3) Response and assistance to any gang-related arrest or activity in
target area; 4) Periodic distribution of gang intelligence communications (flyers) to all members of the police
department.
A daily statistic log is maintained and the following gang criminal activities are documented: 1) Number of felonies
and misdemeanor arrests; 2) Number of Gang Identification cards made; 3) Number of weapons and firearms
impounded; 4) Number of vehicles impounded; 5) Number of gang-related calls answered by police.
A Gang Activity Monthly Statistical Sheet provides a tally from the Gang Activity Daily Logs (see copies attached)
and document the numbers of communications (flyers) on gang activity handed to other units in the police
department.
Year One Activities - Accomplishments & Dnmet Needs (1995-96)
Due to manpower constraints, the Miami Beach Police Department has been unable to adequately address the gang
problem in the South Beach area. Every weekend, dozens of juvenile gang members gather in South Beach to
"cruise" the entertainment area and, in so doing, create disruptions of traffic, street fights, and other criminal
mischief which requires supplementary police attention.
Year End data indicate that over 400 gang members were entered into the gang intelligence information system;
over 223 gang members were arrested. Also, gang members were ID'ed and photographed to add to the gang record
books. As was observed by the DCA monitor, South Beach on Miami Beach is a "hot spot" of activity on the
weekends, and acts as a magnet for a wide variety of people. The number of people and the growing number of
clubs have attracted gang members and tourists alike. The need for constant police presence, surveillance and
enforcement of state and local laws is ever-present and growing.
Year Two Activities - Accomplishments (1996-97)
In Year Two, additional areas are occasionally added as needed (as new night spots locate in a northern direction up
the beach strip). Quarterly reports indicate that 172 gang members have been identified and 346 have been
arrested.
Year Three Activities Year-To-Date (1997-98)
Quarterly reports indicate that 241 gang members have field identified, and 425 arrests have been made.
Year Four Reauest/Planned Activities (1998-99)
The City of Miami Beach is committed to assigning law enforcement personnel to the gang unit to continue its
efforts. This program under the Miami-Dade County Byrne Grant program will continue to provide support for
this important program.
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sgt. Angel Vasguez
Address: 1100 Washington Avenue, Miami Beach, FL 33139
673-7942 PH -- 673-7864 FX
Program Area: LAW ENFORCEMENT & GANGS
Program Dates: 10/1/98 -- 9/30/99
Program Name: GANG ACTIVITY REDUCTION PROGRAM
Target Population: South Beach Gangs
Proposed Activities Planned Measures Monitoring Plan
24.11 To identify, collect,
document, track, maintain, and ~ 1 Officer 8 hours Overtime for Request schedules for Officer and
distribute gang intelligence PatrollInvestigation per week for Sergeant
information to law enforcement 52 weeks = 416 Hours
units on 400 known gang Payroll records of hours worked
members using automated data ~ 1 Sergeant 8 hours Overtime and paid
processing equipment for Patrol/Investigation per week
24.12 To arrest 225 gang for 52 weeks = 416 hours Request Reports and other
members and gang wannabes on documents of investigations, field
various law violations including I.D. of gang members, and other
responding and assisting law gang related intelligence reports
enforcement units in gang -related
arrests
Police Officer and Sergeant
presence during high gang activity
hours.
Sergeant Vinnie Campbell, Richard W. Harris, Jr. DHS
MBPD O}//J-l ('~i ./14
U(
ATTACHMENT B
Agreement Budget - Program Budget
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
Program Area: LAW ENFORCEMENT & GANGS
Program Name:
GANG ACTIVITY REDUCTION PROGRAM
Target Population GANG MEMBERS IN SOtITH BEACH
Salaries and Benefits, Total
1 Sergeant X 8 hours per week
X 52 weeks X $53.32 per hour (Overtime Basis)
Assigned Officers X 8hours per week
X 52 weeks X $46.90 per hour (Overtime Basis)
February
Contractual Services, Total
Expenses, Total
Total Budget
Dade County will reimburse an amount not to exceed:
The 25% CASH MATCH for this grant is:
The sonce of the CASH MATCH is:
Law Enforcement Trust Fund, City of Miami Beach
09/30/98, MB$G99WK4
$31,268
$10,423
Contact Person:
673-7945 ext. 5187 PH -- 673-7864 FX
Sergeant Angel Vasquez
Program Dates: 10/1/98 - 9/30/99
$22,181
$19,510
$41,691
$41,691
$0
$0
A TT ACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
HIGH RISK/GANG PREVENTION
PURPOSE AREA 24
(Jurisdiction Name)
(project Name)
(Program Area Name)
(Name of Person Completing Form)
(Title)
(phone)
STATE CONTRACT ill NUMBER: 99-CJ-9M-II-23-01-202
":~i~i~~!fr'.::::::~~;:~::;:~~::::"""" . .'
2
3
4
1*
January 1 - March 3 1
April 1 -June 30
July 1 - September 30
October 1 - December 3 1
April 15
July 15
October 15
January 15
*For example, if your project began in October, this is Report Number 1.
NOTE: All jurisdictions must complete Sections I through 5. Section 6 must be completed following each
jurisdiction's noted instructions. PROJECT NARRATIVE must be completed by all jurisdictions
following this section's instructions. Any Report not received by April 16; July 16; October 16;
and/or January 16 will result in that jurisdiction being "Out of Compliance" and their
Reimbursement Request will be delayed.
Miami Dade Department of Human Services Form Revised 9/98.
1. During this quarter. how many neighborhoods were involved in grant-funded project activities?_
2. During this quarter. what is/are the namels of the jurisdiction/s participating in grant-funded activities
and what is the estimated population of each?
Jurisdiction
Hialeah
Metro Dade (Unincorporated)
Miami
Miami Beach
North Miami Beach
Opa Locka
Sweetwater
Population
188,004
1,028,071
358,548
92,639
49,998
15,283
13,909
3. During this quarter, what was the estimated percentage of grant-funded activities directed toward the
following:
% Business
% General Public
% Law Enforcement
% Libraries
% Parks and Community Centers
% Public Housing
% Residential Homes
% Schools
% Senior Citizen Centers
% TOTAL
4. During this quarter, what estimated percentage of participants were served in each of the following target
groups:
% Children (Under 13 years of age)
% Teenagers (13 - 18 years of age)
% Families of Children and Teenagers
% Other Groups (Specify)
% Other Groups (Specify)
% TOTAL
5, During this quarter, what serious (index) crimes were targeted for project activities?
[Check all that apply]
Aggravated Assault
Arson
Burglary
Drug Use
Forcible Rape
Gang Related Crime
Larceny or Theft
Motor Vehicle Theft
Murder
Robbery
Other (Specify) see detailed reoort
6. During this quarter, what project activities were completed?
[Report on types of project activities for which you use subgrant funds to create a new program, expand an
existing or enhance a locally funded program. In reporting numbers below, for "programs," report them
only once for the life cycle of the subt.-Tant. However, for "sessions" and "attendance," report them on a
quarterly basis.]
Community Senices (Hialeah/ Cadets & EPI, Miami, Sweetwater)
Number of Community Service Sessions (for all sessions)
Number in Attendance (for all sessions)
Education/ Pre\'ention Programs (Hialeah/Cadets & EPI, Miami Dade)
Number of Education and Prevention Sessions
Number in Attendance (for all sessions)
Family Invoh'ement (Miami)
Number of Family Crisis Intervention Sessions (for all programs)
Number in Attendance (for all sessions)
Famil)' Prevention Education (Miami Dade, Opa Locka, Sweetwater)
Number of Family Prevention Education Sessions (for all programs)
Number in Attendance (for all sessions)
Field Trips (Miami-Dade, Miami)
Number of Field Trip Sessions for the Ropes program (Miami )
Number in Attendance for all Ropes trips (Miami)
Number of Field Trip Sessions for the Sailing program (Miami)
Number in Attendance for all Sailing trips (Miami)
Field Trips Cont'd (Miami-Dade, Miami)
Number of Field Trip Sessions for the Camping program (Miami)
Number in Attendance for all Camping trips (Miami)
Number of Field Trip Sessions for the Raft program (Miami)
Number in Attendance for all Raft trips (Miami)
Number ofField Trip Sessions for the Games attended Marlins, etc. (Miami)
Number in Attendance for all Games attended Marlins, etc. (Miami)
Number ofField Trip Sessions to UM Games (Miami-Dade)
Number in Attendance for all UM Games (Miami-Dade)
Number ofField Trip Sessions for Most Improved Student (Miami-Dade)
Number in Attendance for all Most Improved Student (Miami-Dade)
Individual Short Term Counseling (North Miami Beach)
Number ofIndividual Short Tenn Counseling Sessions (for all programs)
Number in Attendance (for all sessions)
Law Enforcement (Hialeah\ Gang Unit, Miami Beach, North Miami Beach, Opa Locka,
S,,'eenvater)
Number of Gang Members Entered into Criminal Intelligence Information System
Number of Gang Members Arrested for Gang-Related Law Violations
Number of Gang Members! Wannabees Transported by Law Enforcement Officers
Recreation, Sports, and Club Programs (HialeahlEPI, Miami-Dade, Miami)
Number of Recreation. Sports or Activities Hockey Games (Hialeah)
Number in attendance for all Hockey Games (Hialeah)
Number of Recreation, Sports or Activities Games Played (Miami)
Number in attendance for all Games Played (Miami)
Number of Recreation. Sports or Activities Teams (Miami-Dade)
Number in attendance for Teams (games, practices, etc.) (Miami-Dade)
Project Narrative
[All jurisdictions should attach a brief narrative--or program highlights--detailing their progress in
meeting their subgrant objectives for each quarter. The narrative should allow the reader to put the
numbers provided in the Quarterly Report in the context of each of their programs. You may use
additional pages if necessary.]
Miami-Dade County
Law Enforcement and Gangs
Resolution R-590-98
Grant HSB459
QINVGA
Revised 09/28/98
QUARTERL Y PROJECT PERFORMANCE REPORT & INVOICE
[To Be Typed on Jurisdiction's Letterhead]
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
1. Total Federal Budget $
2. Amount This :nvoice $
(75%)
3. Amount Previous Invoices $
4. Remaining Balance $
(Sub1ra<:t Lmes 2 .to 3 from Lme I)
Budget
Categories
Line Item
Disallowed
Exceeds
Budget
Federal
Funds
(75%)
Local
Match
(25%)
Total
Funds
( 100%)
1. Salaries & Benefits
2. Other Personnel
Services (Temporar\
Employees Contractual)
3. Expenses
4. Total Claim Costs
We request payment in accordance with our contract agreement in the amount 01'75% of Total Costs for this
Claim $ (75%), the balance of costs, $ (25%), to be recorded as our
in-kind contribution to comply with the local cash match requirement.
Attached please find the records which substantiate the above expenditures. I certify that all of the costs have been
paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized
budget and fall within the contractual scope of services and all of the goods and services have been received for
which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official
Payment Approved. Miami-Dade County
Miami-Dade County
Law Enforcement and Gangs
Resolution R-590-98
Grant HSB459
Page 2 of 3
QUARTERL Y PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Officer/Staff Name
Date of Activity
Type of Activity.
Total Hours
.(Presentation. Parent Meeting. Field Trip, etc.)
TOTAL HOURS
AT$
PER HOUR = $
I CERTIFY THAT PAYMENT FOR THE AMOUNT OF $
IS CORRECT.
OFFICER/ST AFF SIGNATURE
OFFICER/ST AFF SOCIAL SECURITY #
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment.
Miami-Dade County
Law Enforcement and Gangs
Resolution R-590-98
Grant HSB459
Page 3 of 3
QUARTERL Y PROJECT PERFORMANCE REPORT & INVOICE
(Equipment, Supplies, Material Expenses)
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 3 1
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Vendor
Item Description
Date Paid
Check No.
Amount
TOTAL AMOUNT EXPENSES
NOTE: Copies of all im'oices and checks for this request must be attached to process payment.
Drug Control and System Improvement Formula
Law Enforcement and Gangs 99-CJ-9M-1l-23-01-202
FY99 Program Objective Summary
Jurisdiction Name
To ensure program objectives are accomplished at the end of the year, this fonn was designed to assist you
in tracking quarterly activities. Each jurisdiction is listed under the objectives as it corresponds to their
project. Program data reported in your quarterly report should be recorded on this log and copies of this
log is to be included in your second, third and fourth quarter reports.
Instructions for completing this form
~ In the column titled "Program Objective" you will find a list of the city projects and objectives
under the Law Enforcement and Gangs Program Area
~ In the column titled "Jurisdiction Objective" you would insert your program goal for each of
these objectives
~ Your program goal can be found in your contract on the last page of your Program
Narrative--Scope of Services, Attachment A (See column titled Proposed Activities)
~ Quarterly data should be included in the remaining columns Ql, Q2, Q3, Q4, as it is reported in
your quarterly report
Program Objective Jurisdiction Ql Q2 Q3 Q4 Total
Objective
Community Services
Hialeah' Cadets & EPI, Miami, Sweetwater
No. sessions
No. served
Education/ Prevention
Hialeah/ Cadets & EPl, Miami-Dade
No. Sessions
No. Attended
Family Involvement
iMiami
No. Sessions
No. Attended
Family Prevention Education
lMiami-Dade, Gpa Lacka. Sweetwater
No. Sessions
No. Attended
09/28/99
Drug Control and System Improvement Formula
Law Enforcement and Gangs 99-CJ-9M-11-23-01-202
99 P Db' S
FY rogram Je.:hve ummary
City QI Q2 Q3 Q4 Total
Program Objective Objective
Field Trips
'Miami-Dade, Miami
No. sessions
No. Attended
Individual Counseling
Worth Miami Beach
No. Sessions
No. Counseled
Law Enforcement
Hialeah'Gang Unit, Miami Beach, North Miami
Beach, Opa Locka, Sweetwater
No. ID'ed
No. Arrested
No. Transported
Recreation, Sports, Club Programs
Hialeah! EPI, Miami-Dade. Miami
No. Session
No. Attended
An explanation is required for all unmet program objectives. Please include your explanation of
quarterly activities below:
09/28/99
ATTACHMENT D
Annual Project Report
ANNUAL / FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FOPMULA GRANT PROGRAM
PURPOSE AREA 24
HIGH RISK / GANG PREVENTION PROGRAM AREA
This Annual Report covers the subgrant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 15, 1999. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Title)
(Phone)
(Name of Person Completing Form)
State Contract ID#:
99-CJ-9M-II-23-01-202
Record Project Time Frame
Start Date
End Date
Miami Dade Department of Human Services (Revised 9/98)
The Sub grant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In this section, you are to report on the activities of your project along with
the outcomes or results of those activities implemented in your project.
Describe how your project enhanced, improved, or benefited your
community.
In the space provided, give a description for each of the following topics (a - f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes.
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the Organizations and Agencies involved. (Other than the P'llice
Dept. )
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffing
a. What were the total number of Full- Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number ofFTE's funded by the Drug Control and System
Improvement Formula Grant Program?
NOTE: If this program budget provided funds only for expenses, the
FTE's are zero (0)
4. Training
Compete the following only if grant funds were used to train any staff working in
your project If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a, What type and amount of staff training was provided during this project?
Record the total number of individuals who received training and total the number of
hours trained. For example, if 5 employees received 8 hours of training each, record 5
employees and 40 hours of training.
Training Subject
Fund Raising and Grant Management
Community Organizations
Police Relations
Number Trained
Hours Trained
School Relations
Curriculum Development
Recreational Programs
Gang Enforcement / Task Force Training
Other (Specify)
b. Have new procedures or practices been implemented as a result of the
training provided through this project? Yes No
H no skip to Question 5
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? Yes No
4. Training Continued.
d. What improvements resulted from Training project staff? Cbeck all
that Appl)'
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drug Education Program
Enhanced Existing Human Service Program
Enhanced Existing Law Enforcement Program
Enhanced Existing Recreation Program
Enhanced Existing Gang Enforcement/ Task Force Program
Other (Specify)
e. Who provided the training? Check all that appl)'
Peer Assistance/ Experienced Practitioner
Instructor of NatioTal Reputation
Project Staff
State Training Personnel (Florida Dept. of Law Enforcement)
Other (Specify)
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all tbat Apply
Audiovisual
Computer Equipment
Contractual Services
Furniture/ Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT E
Miami-Dade County Affidavits
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits
that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contract. All
blank spaces must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
Erv1PLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT;
and DISABILITY NONDISCRIMINATION AFFIDAVIT shall not pertain to contracts with the United States or
any of its departments or agencies thereof. the State or any political subdivision or agency thereof or any
municipality of this State. The MIAMI-DADE COUNTY FAMILY LEAVE AFFIDAVIT shall not pertain to
contracts \\ith the United States or any of its departments or agencies or the State of Florida or any political
subdivision or agency thereof: it shall. however. pertain to municipalities of the State of Florida. All other
contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to this
contract.
1. Mayor Neisen O. Kasdin
Affiant
, being first duly sworn state:
The full legal name and business address of the person(s) or entity contracting or transacting business with
Miami-Dade County are (post Office addresses are not acceptable):
59-6000-372-005
Federal Employer Identification Number (If none, Social Security)
City of Miami Beach, Florida
Name of Entity. Individual(s). Partners. or Corporation
Doing Business As (if same as above. leave blank)
1700 Convention Center Drive, Miami beach, FL 33139
Street Address City State
ZipCode
" '.'1
NA I. MIAMI-DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 ofthe County Code)
1. If the contract or business transaction is with a corporation. the full legal name and business
address shall be provided for each officer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership, the foregoing information shall be provided for each partner. If
the contract or business transaction is with a trust, the full legal name and address shall be
pro\ided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to contracts with the United States or any
department or agency thereof, the State or any political subdivision or agency thereof or any
municipality of this State. All such names and addresses are (post Office addresses are not
acceptable):
Full Legal Name
Address
Ownership
%
%
%
2. Thf' full legal names and business address of any other individual (other than subcontractors,
materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
NA II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No.
90-133, Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agency thereof. the State or any political subdivision or agency thereof or any municipality of this
State.
I. Does your firm have a collective bargaining agreement with its employees?
Yes
No
2. Does your firm provide paid health care benefits for its employees?
Yes
No
3. Provide a current breakdown (number of persons) of your firm's work force and ownership as to
race. national origin and gender:
White:
Males
Females Asian:
Males
Females
Black:
Males
Females American Indian:
Males
Females
Hispanics:
Males
Females Aleut (Eskimo):
Males
Females
Males
Females
Males
Females
NA III.MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDA VlT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County _ has _
has not as ofthe date of this affidavit been convicted of a felony during the past ten (10) years.
An officer. director. or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the
past ten (10) years.
l IV MIAMI-DADE COUNTY CUBA AFFIDA VlT (County Resolution R-656-93)
That neither the firm (individual. organization, corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its O\mers, subsidiaries, or affiliated or related finns has:
1. engaged in the purchase, transport, importation or participation in any transaction involving
merchandise that:
a. is of Cuban origin: or
b. is or has been located in or transported from or through Cuba; or
c. is made or derived in whole or in part of any article which is the growth, produce or manufacture
of Cuba:
2. engaged in any transaction in which a Cuban national or the government of Cuba with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest;
3. been a party to, or had an interest in a any franchise, license or management agreement with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest
4. had or held any investment. deposit, loan borrowing or credit arrangement or had any other financial
dealing with a Cuban national or the government of Cuba, or which involves property in which a
Cuban national or the government of Cuba has an interest;
5. subcontracted with, purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. travel restrictions during the ten year period preceding the due
date for submittal.
~ V. MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County
Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the above
named person or entity is providing a drug-free workplace. A written statement to each employee
shall inform the employee about:
1. danger of drug abuse in the workplace
2. the firm's policy of maintaining a drug-free environment at all workplaces
3. availability of drug counseling. rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health. safety. welfare. economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with
the requirements of those governmental entities.
l VI. MIAMI-DADE COUNTY EMPLOYMENT FAMILY LEA VE AFFIDAVIT (County Ordinance
No. 142-91 codified as Section lIA-29~. ~ of the County Code)
That in compliance \\ith Ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Miami-Dade County for each working day
during each of twenty (20) or more calendar work weeks, shall provide the following information in
compliance with all items in the aforementioned ordinance:
M-
...M..
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period. for medical reasons, for the birth or
adoption of a child. or for the care of a child. spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof. or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINA nON AFFIDAVIT (County Resolution R-385-95)
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with. and assure that any subcontractor, or third party contractor under this project
complies with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation,
communications. access to facilities. renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.c.
12101-12213 and 47 U.S.c. Sections 225 and 611 including Title I, Employment; Title II, Public
Seryices; Title III. Public Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications; and Title V, Miscellaneous Provisions; The Rehabilitation Act of 1973,
29 U.S.c. Section 794; The Federal Transit Act, as amended 49 V.S.C. Section 1612; The Fair
Housing Act as amended. 42 V.S.c. Section 3601-3631. The foregoing requirements shall not
pertain to contracts with the Vnited States or any department or agency thereof, the State or any
political subdivision or agency thereof or any municipality of this State.
VIII. MIAMI-DADE COUNTY COUNTY REGARDING DELINQUENT AND CURRENTLY
DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes. utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the firm, corporation, organization or individual have been paid.
,
I have carefully read this entire four (4) page docuffi';nt entitled, "Miami-Dade County
Affidavits" and have indicated by an "X" all affidavits that pertain to this contract and have
indicated by an "NI A" all affidavi~~~at do not pertain to this contract.
B) VI/PM 10/zQ/98
(Signature of Affiant) (Date)
SUBSCRIBED AND SWORN TO (or affirmed) before me this ~? It day of ~trog&12-
19j! by
NG~~~N
/(MD;,v- I /llJfHlO/L
.
. He/She is personally known to me or has
-
presented
as identification.
(Type of Identification)
~~ { Pw-~
(Signature of
ec 5 LfVorJ
(Serial Number)
vFFICIAL NOTARY SEAL
ROBERT E PARCHER
NOfARY PUBLIC STATE OF FLORIDA
COMMISSION NO. CC544055
(P . S f :<YI ,2000
nnt or tamp 0 ov~... /
3 ;1 2,-00 ()
xpiration Date)
Notary Public - State of F L ~ PI bA-_
(State)
Notary Seal
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~~
MIAMI-DADE COUNTY
AGREEMENT
This Agreement, made and entered into this ./IT/+- day of j) E L. 1998, by and
between Miami-Dade County, a political subdivision of the State of Florida hereinafter referred to
as the "COUNTY", through its DEPARTMENT OF HUMAN SERVICES and the CITY OF
MIAMI BEACH located in Miami-Dade County, Florida hereinafter referred to as the
"PROVIDER", provides the terms and conditions pursuant to which the PROVIDER shall
provide a COMMUNITY DRUG & CRIME PREVENTION PROGRAM.
WHEREAS, the COUNTY has been awarded federal funds from the Drug Control and
System Improvement Formula Grant Program under Public Law 100-690, the Anti-Drug Abuse
Act of 1988, hereinafter referred to as the ACT, and
WHEREAS, the PROVIDER warrants and represents that it possesses the legal authority
to enter into this Agreement by way of resolution, motion or similar action that has been duly
adopted or passed as an official act of the PROVIDER'S governing body, authorizing the
execution of the Agreement, including all understandings and assurances contained herein, and
authorizing the person identified as the official representative of the PROVIDER to carry out on
behalf of the PROVIDER all of the duties and responsibilities set forth in this Agreement, and
WHEREAS, this AGREEMENT shall be deemed effective upon award of grant funds by
the State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance to Miami-Dade County and being duly
executed by both parties, whichever is later, and
Page I of II
('
WHEREAS, the COUNTY is desirous of supporting an expansion of the services
provided by the COMMUNITY DRUG & CRIME PREVENTION PROGRAM by providing a
portion of the federal funds awarded to Miami-Dade County to the COMMUNITY DRUG &
CRIME PREVENTION PROGRAM and
WHEREAS, the COUNTY as contractor/grantee for the State of Florida is authorized to
purchase said services for COMMUNITY DRUG & CRIME PREVENTION PROGRAM as an
allowable activity under the ACT, and
WHEREAS, the COUNTY requires the above-mentioned services from the PROVIDER
in order to fulfill its contractual obligations under the aforementioned grant, and
NOW, THEREFORE, for and in consideration of the mutual covenants recorded herein,
the parties hereto intending to be legally bound, agree as follows:
I. SCOPE OF SERVICES. The PROVIDER agrees to render services in accordance
with the Scope of Services incorporated herein and attached hereto as Attachment A.
II. EFFECTIVE TERM. The effective term of this Agreement shall be from October 1,
1998 through September 30, 1999.
III. AMOUNT PAY ABLE. Both parties agree that subject to the COUNTY's receipt of
State funds, the maximum amount payable under this Agreement shall not exceed $14,754. The
breakdown of this amount by budget category is included in the budget schedule found in
Attachment B of this Agreement. Both parties agree that should available County funding be
reduced, the amount payable under this Agreement may be proportionately reduced at the option
of the County.
IV. CASH MATCH REQUIREMENT. The PROVIDER shall maintain sufficient financial
resources to meet the expenses incurred during the period between the provision of services and
payment by the COUNTY, including the required 25% Cash Match, and provide all
equipment and supplies required for the provision of services.
Page 2 of 11
V. REOUIREMENTS RELATED TO USE OF ANTI-DRUG ABUSE FUNDS UNDER
THE DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM
A. Requirements of the Anti-Drug Abuse Act. The PROVIDER agrees to abide by all
of the requirements of the Anti-Drug Abuse Act of 1988 under the Drug Control and System
Improvement Formula Grant Program, including Rule Chapter 9B-61. Furthermore, this
AGREEMENT shall incorporate by reference the provision of that certain document entitled
"State of Florida, Department of Community Affairs, Division of Housing and Community
Development, Bureau of Community Assistance Subgrant Application for Anti-Drug Abuse Act
Funds" and all laws, rules, regulations relating thereto are incorporated herein by reference as if
fully set forth.
B. Supplanting. The PROVIDER agrees that funds received under this Agreement shall
be utilized to supplement, not supplant state or local funds, but will be used to increase the
amounts of such funds that would, in the absence of grant funds, be made available for anti-drug
law enforcement activities, in accordance with Rule Chapter 9B-61.006 (5) of the ACT.
VI. CONTINUITY OF SERVICES. Provide optimal continuity of services by assuring that
services are provided by the same person whenever possible and, if not, by a qualified replacement
when necessary.
VII. PROGRAM CONTACT. Designate a contract coordinator who shall be responsible for
1) monitoring the PROVIDER's compliance with the terms of this Agreement and, 2) whenever
the COUNTY so requests, meeting with County staff to review such compliance.
VIII. INDEMNIFICA TION BY THE PROVIDER. Any PROVIDER shall indemnify and
hold harmless the COUNTY and its officers, employees, agents and instrumentalities from any
and all liability, losses or damages, including attorneys' fees and costs of defense, which the
COUNTY or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of this Agreement by the PROVIDER or its employees, agents,
servants, partners, principals or subcontractors. PROVIDER shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or
nature in the name ofthe COUNTY, where applicable including appellate proceedings, and shall
pay all costs, judgments, and attorney's fees which may issue thereon. Provided, however, this
indemnification shall only be to the extent and within the limitations of Section 768.28 Fla. Stat.,
subject to the provisions of that Statute whereby the PROVIDER shall not be held liable to pay a
personal injury or property damage claim or judgment by anyone person which exceeds the sum
of $1 00,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgment paid by the PROVIDER arising out of the same incident or occurrence,
exceed the sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the
PROVIDER.
Page 3 of 11
IX. INSURANCE. As a political subdivision of the State as defined by section 768.28,
Florida Statutes, the PROVIDER shall furnish the COUNTY, upon request, written verification
ofliability protection in accordance with section 768.28, Florida Statutes. Nothing herein shall be
construed to extend any party's liability beyond that provided in Section 768.28, Florida Statutes.
X. LICENSURE AND CERTIFICATION. Ensure that all other licensed professionals
providing COMMUNITY DRUG & CRIME PREVENTION PROGRAM services shall have
appropriate training and experience in the field in which he/she practices and abide by all
applicable State and Federal laws and regulations and ethical standards consistent with those
established for his/her profession. Ignorance on the part of the PROVIDER shall in no way
relieve it from any of its responsibilities in this regard.
XI. CONFLICT OF INTEREST. The PROVIDER warrants and represents that no person
under the employ of the PROVIDER, who exercises any function or responsibility in connection
with this Agreement, has at the time this Agreement is entered into, or shall have during the term
of this Agreement, any personal financial interest, direct or indirect, in this Agreement.
XII. CIVIL RIGHTS. The PROVIDER agrees to abide by Chapter llA, Article IV of the
Code of Miami-Dade County ("County Code"), as amended, which prohibits discrimination in
employment; Title VII of the Civil Rights Act of 1968, as amended, which prohibits
discrimination in employment and public accommodation; the Age Discrimination Act of 1975, 42
V.S.C. as amended, which prohibits discrimination in employment because of age; Section 504 of
the Rehabilitation Act of 1973, 29 U.s.e. Sect. 794, as amended, which prohibits discrimination
on the basis of disability; and the Americans with Disabilities Act, 42, U.S.e. Sect. 12103 et. seq.,
which prohibits discrimination in employment and accommodation because of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws,
the County shall have the right to terminate this Agreement. It is further understood that the
PROVIDER must submit an affidavit attesting that it is not in violation of the Americans with
Disability Act, the Rehabilitation Act, the Federal Transit Act, 49 U.S.e. Sect. 1612, and the Fair
Housing Act, 42 U.S.c. Sect. 3601 et seq. If the Provider or any owner, subsidiary, or other firm
affiliated with or related to the PROVIDER, is found by the responsible enforcement agency, the
Courts or the County to be in violation of these Acts, the County will conduct no further business
with the PROVIDER. Any contract entered into based upon a false affidavit shall be voidable by
the County. If the PROVIDER violates any of the Acts during the term of any contract the
PROVIDER has with the County, such contract shall be voidable by the County, even if the
PROVIDER was not in violation at the time it submitted its affidavit.
Page 4 of 11
XIII. NOTICES. Notice under this Agreement shall be sufficient if made in writing and
delivered personally or sent by mail or by FAX to the parties at the following addresses (or to
such other party and at such other address as a party may specify by notice to others):
If to the COUNTY:
Miami-Dade County
Department of Human Services
III NW 1 st Street, Suite 670
Miami, Florida 33128
Attention: Richard W. Harris, Jr.
If to the PROVIDER:
MIAMI BEACH
Miami Beach Police Department
11 00 Washington Avenue
Miami Beach, FL 33139
Attention: Sergeant Richard Weissman
XIV. AUTONOMY. Both parties agree that this Agreement recognizes the autonomy of and
stipulates or implies no affiliation between the contracting parties. It is expressly understood and
intended that the Provider is only a recipient of funding support and is not an agent or
instrumentality of the COUNTY. Furthermore, the PROVIDER's agents and employees are not
agents or employees of the COUNTY.
XV. BREACH OF AGREEMENT: COUNTY REMEDIES.
A. Breach. A breach by the PROVIDER shall have occurred under this Agreement if
the PROVIDER shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or shall violate any of the covenants, agreements,
stipulations, representations or warranties contained herein.
B. COUNTY Remedies. If the PROVIDER breaches this Agreement, the
COUNTY may pursue any or all of the following remedies:
1. The COUNTY shall have the right to terminate this Agreement or reduce
funding by giving at least five (5) days prior written notice to the PROVIDER of
such intent to terminate or reduce services.
2. The COUNTY may suspend payment in whole or in part under this
Agreement by providing written notice to the PROVIDER of such suspension and
specifYing the effective date thereof, at least five (5) days before the effective date
of suspension. If payments are suspended, the COUNTY may also suspend any
payments in whole or in part under any other contracts entered into between the
COUNTY and the PROVIDER. The PROVIDER shall be responsible for all
direct and indirect costs associated with such suspension, including attorney's fees;
3. If, for any reason, the PROVIDER should attempt to meet its obligations
under this Agreement through fraud, misrepresentation or material misstatement,
the County shall, whenever practicable terminate this Agreement by giving written
Page 5 of 11
notice to the provider of such termination and specifying the effective date thereof
at least five (5) days before the effective date of such termination. The COUNTY
may terminate or cancel any other contracts which such entity has with the county.
Such entity shall be responsible for all direct or indirect costs associated with such
termination or cancellation, including attorney's fees. Any entity who attempts to
meet is contractual obligations with the County through fraud, misrepresentation
or material misstatement may be debarred from County contracting for up to five
(5) years.
4. Any other remedy available at law or equity.
The County Manager is authorized to terminate this Agreement on behalf of the
County.
C. Damages Sustained. Notwithstanding the above, the PROVIDER shall not be
relieved of liability to the COUNTY for damages sustained by the COUNTY by
virtue of any breach of the Agreement, and the COUNTY may withhold any
payments to the PROVIDER until such time as the exact amount of damages due
the COUNTY is determined and properly settled.
XVI. TERMINA TION BY EITHER PARTY. This Agreement may be terminated without
cause by either party by giving sixty (60) days prior written notice to the other party of such intent
to terminate.
XVII. PROJECT BUDGET AND PAYMENT PROCEDURES. The PROVIDER agrees
that all expenditures or costs shall be made in accordance with the Budget which is attached
herein and incorporated hereto as Attachment B.
A. Budget Variance. Funds may be shifted between approved line items, not to exceed
fifteen percent (15%) of the total budget, without a written amendment. Variances greater than
fifteen percent (15%) in any line approved line item shall require a written amendment approved
by the Department.
B. Recapture Funds. At the conclusion of the third quarter and upon submission of the
Quarterly Performance Report and Invoice, the COUNTY will review the PROVIDER'S
Y ear- To-Date expenditures.
1. Municipalities reporting remaining balances which exceed expenditure
levels for normal program operations must submit a plan with the Third
Quarter Report which documents those steps the municipality will take in
the Fourth Quarter to fully expend the contract by the end of the program
year.
2. This expenditure plan must be approved by the COUNTY.
3. Where the municipality does not anticipate full expenditures by the end of
the program year, the COUNTY will recapture the anticipated unexpended
amount for use in another program, without a formal amendment process.
Page 6 of 11
C. Payment Procedures. The County agrees to pay the PROVIDER for services
rendered under this Agreement based on the line item budget incorporated herein and attached
hereto as Attachment B. The parties agree that this is a cost-basis Agreement and the
PROVIDER shall be paid through reimbursement payment for allowable expenses on the budget
approved under this Agreement (see Attachment B). The PROVIDER agrees to invoice the
COUNTY for each Community Drug and Crime Prevention Program using the Quarterly Project
Performance Report & Invoice as it appears in Attachment C, and to do so on a quarterly basis, as
stated in Section XIX. B. 1. The Quarterly Project Performance Report & Invoice shall be
prepared in a manner in accordance with the form provided in Attachment C. The final Quarterly
Project Performance Report & Invoice along with the ANNUAL REPORT shall be submitted by
October 15, 1999.
D. The PROVIDER agrees to mail all invoices to the address listed above, Section XIII.
E. The COUNTY agrees to review invoices and to inform the PROVIDER of any
questions. Payments shall be mailed to the PROVIDER by the COUNTY'S Finance Department.
XVIll. INVENTORY - CAPITAL EQUIPMENT AND REAL PROPERTY.
A. Acquisition of Property. The PROVIDER is required to be prudent in the
acquisition and management of property with federal funds. Expenditure of funds for the
acquisition of new property, when suitable property required for the successful execution of
projects is already available within the PROVIDER organization, will be considered an
unnecessary expenditure.
B. Screening. Careful screening should take place before acquiring property in order
to ensure that it is needed with particular consideration given to whether equipment already in the
possession of the PROVIDER organization can meet identified needs. While there is no
prescribed standard for such review, the PROVIDER procedures may establish levels of review
dependent on factors such as the cost of the proposed equipment and the size of the PROVIDER
organization. The establishment of a screening committee may facilitate the process; however,
the PROVIDER may utilize other management techniques which it finds effective as a basis for
determining that the property is needed and that it is not already within the PROVIDER's
organization. The COUNTY must ensure that the screening referenced above takes place and
that the PROVIDER has an effective system for property management. The PROVIDER is
hereby informed that if the COUNTY is made aware that the PROVIDER does not employ an
adequate property management system, project costs associated with the acquisition of the
property may be disallowed.
C. Loss. Damage or Theft of Equipment. The PROVIDER is responsible for
replacing or repairing the property which is willfully or negligently lost, stolen, damaged or
destroyed. Any loss, damage. or theft of the property must be investigated and fully documented
and made part of the official project records.
D. Equipment Acquired with Crime Control Act Block/Formula Funds. Equipment
acquired shall be used and managed to ensure that the equipment is used for criminal justice
purposes.
E. Management. The PROVIDER procedures for managing equipment (including
replacement), whether acquired in whole or in part with project funds, will, as a minimum, meet
the following requirements: 1. Property records must be maintained which include description of
property, serial number or other identification number, source of the property, identification of
who holds the title, acquisition date, costs of the property, percentage of COUNTY participation
Page 7 of II
in the cost of the property (Federal funds), location of property, use and condition of the
property, disposition data including the date of disposal and sale price; 2. A physical inventory of
the property must be taken and the results reconciled with the property records at least once every
two years; 3. A control system must exist to ensure adequate safeguards to prevent loss, damage
or theft of the property. Any loss, damage, or theft shall be investigated by the PROVIDER as
appropriate; 4. Adequate maintenance procedures must exist to keep the property in good
condition; and 5. If the PROVIDER is authorized or required to sell the property, proper sales
procedures must be established to ensure the highest possible return.
F. Retention of Property Records. Records for equipment, nonexpendable personal
property, and real property shall be retained for a period of three years from the date of the
disposition or replacement or transfer at the discretion of the COUNTY. If any litigation, claim,
or audit is started before the expiration of the three-year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved.
XIX. RECORDS. REPORTS. MONITORING AND AUDITS. EV ALUA TION STUDIES.
The PROVIDER shall keep records of program services in sufficient detail to provide any reports
which may be requested by the COUNTY.
A. Records. All program records will be retained by the PROVIDER for not less
than three (3) years beyond the term of this Agreement. In accordance with contract
requirements from the State of Florida, records for COMMUNITY DRUG AND CRIME
PREVENTION PROGRAM services must reflect:
1. The names of staff providing services as described in Attachment A.
2. The dates and number of hours the staff provided services.
3. The dates of services and activities and the names of program participants
in attendance to such as described in Attachment A
4. The records of all other program services provided under this Agreement.
B. Reporting Requirements. As to required reports, the PROVIDER shall:
1. Quarterly Proiect Performance Report and Invoice. Submit Quarterly Project
Performance Report and Invoice to the Department of Human Services by January 15, April 15,
July 15, and October IS, 1999 covering the Agreement activity for the previous quarter. The
Quarterly Project Performance Report and Invoice shall be submitted in the format and using the
form attached hereto as Attachment C.
2. Annual Proiect Report. The PROVIDER shall submit an ANNUAL
PROJECT REPORT to the Department of Human Services for the 12 month period of the
Project Operation. The ANNUAL REPORT shall be submitted in the format and using the form
attached hereto as Attachment D. The ANNUAL REPORT shall be submitted with the Fourth
Quarterly Project Performance Report and Invoice by October 15, 1999.
3. Other Required Reports. The PROVIDER shall submit other reports as may be
required by the Department of Human Services during the program year.
C. Changes to Reporting Requirements. The PROVIDER understands that the
COUNTY may at any time require changes in data collected, records or reporting, as may be
necessary and agrees to comply with any such modifications.
D. Monitoring and Audit. Make available for review, inspection, monitoring or audit
by the COUNTY without notice during normal business hours all financial records and other
program records and documents which relate to or have been produced or created as a result of
this Agreement. The PROVIDER shall provide assistance as may be necessary to facilitate a
Page 8 of 11
financial/program audit when deemed necessary by the COUNTY to ensure compliance with
applicable accounting and financial standards.
E. Evaluation Studies. PROVIDER agrees to participate in evaluation studies
sponsored by the administrative agent for these funds from the State of Florida, Department of
Community affairs, Division of Housing and Community Development, Bureau of Community
Assistance. This participation shall at a minimum include access to PROVIDER's premises and
records.
XX. MISCELLANEOUS.
A. This Agreement is the complete and exclusive statement of all the arrangements
between the COUNTY and the PROVIDER regarding the provision of the services described in
Attachments A and B.
B. Except as otherwise enumerated herein, no amendment to this Agreement shall be
binding on either party unless in writing and signed by both parties and approved by the County
Manager provided, however, that the COUNTY may effect amendments to this Agreement
without the written consent of the PROVIDER, to conform this Agreement to changes in the
laws, directives, guidelines, and objectives of county, state and federal governments.
C. Nothing herein shall alter, affect, modify, change or extend any other agreement
between the PROVIDER and the COUNTY unless specifically stated herein.
D. All reports, information documents, tapes and recordings, maps and other data and
procedures, developed, prepared, assembled or completed by the PROVIDER in connection with
the duties and responsibilities undertaken by the PROVIDER in accordance with the terms of this
Agreement shall become the property of the COUNTY without restriction, reservation or
limitation of their use and shall be made available to the COUNTY by the PROVIDER at any time
upon request by the COUNTY. Upon completion of all work contemplated under this
Agreement, copies of all of the above data shall be delivered to the COUNTY upon request.
E. Agreement Guidelines. The Provider agrees to comply with all applicable federal
state and county laws, rules and regulations, which are incorporated herein by reference as set
forth herein. This Agreement shall be interpreted according to the laws of the State of Florida
and proper venue for this Agreement shall be Miami-Dade County, Florida.
F. Amendments. Any alterations, variations, amendments, or other modifications of
this Agreement including but not limited to amount payable and effective term shall only be valid
when they have been reduced to writing, duly approved and signed by both parties and attached
to the original of this Agreement.
The COUNTY and PROVIDER mutually agree that amendments of the Scope of Service,
line item budget of more than fifteen percent (15%) of the total budget set forth herein and other
such revisions my be negotiated as written amendment to this Agreement between the parties.
The County Manager is authorized to make amendments to this Agreement as described
herein on behalf of the COUNTY.
Page 9 of 11
G. Publicity. It is understood and agreed between the parties hereto that this
PROVIDER is funded by Miami-Dade County. Further, by acceptance of these funds, the
PROVIDER agrees that events and printed documents funded by this Agreement shall recognize
the funding source as follows:
This program was supported by a grant awarded to Miami-Dade County
Department of Human Services, State of Florida Department of Community
Affairs and U. S. Department ofJustice, Bureau ofJustice Assistance (BJA).
H. Sub-Contracts. The Provider agrees not to enter into sub-contracts, retain
consultants, or assign, transfer, convey, sublet, or otherwise dispose of this Agreement, or any or
all of its rights, title or interest herein, or its power to execute such Agreement without the prior
written approval of the COUNTY and that all sub-contractors or assignees shall be governed by
the terms and conditions of this Agreement.
I. Total of Agreement/Severability of Provisions. The ten (10) page Agreement
with its attachments as referenced below contain all the terms and conditions agreed upon by the
parties:
Attachment A:
Attachment B:
Attachment C:
Attachment D:
Attachment E.
Agreement Program Review (Scope of Services)
Agreement Program Budget
Quarterly Project Performance Report & Invoice
Annual Project Report
Miami-Dade County Affidavits
No other Agreement, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or bind any of the parties hereto. If any provision of this Agreement is held
invalid or void, the remainder of this Agreement shall not be affected thereby such remainder
would then continue to conform to the terms and requirement of applicable law.
Page 10 of 11
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized officers, the day and year first above written.
~~
Mayor
Title
Signature
Neisen Kasdin
Name (typed)
ATTEST:
By ~n.~f aA~
~parCher, City Clerk
By:
(Corporate Seal)
ATTEST:
MIAMI-DADE COUNTY, FLORIDA
HARVEY RUVIN, CLERK
.~
De ~t S~~~;""~
.. -~-.,.. ~"'.....
: /.... . ~~., ".:0 ~
. <' ___n
:::J co lINTY J:. j
.0 - ",
\\.../ :
.,- 11- .. ,/
.....tJ.Il........
By ~~
errett R. Stlerh m
County Manager
By:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
!~~~
Page 11 of 11
A TT ACHMENT A
A TT ACHMENT B:
A TT ACHMENT C
A TT ACHMENT D
A TT ACHMENT E
SUM:MAR Y OF A TT ACHMENTS
Agreement Program Narrative - Scope of Service
Agreement Budget - Program Budget
Quarterly Program Performance Report and Invoice
Annual Project Report
Metro-Dade County Affidavits
ATTACHMENT A
Agreement Program Narrative - Scope of Service
PROGRAM NARRATIVE
Jurisdiction Name: MIAMI BEACH Police Department
Contact Person: Sergeant Richard
Weissman
Address: II 00 Washington Avenue, Miami Beach, FL 33139
673-7945 PH -- 673-7864 FX
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Program Dates: 10/1/98 -- 6/30/99
Program Name: PYCAP
(PoliceN outh Community Assistance Program)
Target Population: 360 Students
Ages 12-17
Problem Identification
Recognizing existing communication problems between the police and youth, the Miami Beach Police Department
(MBPD) developed the Police and Youth Community Assistance Program (PYCAP).
Demoe:raohic Data
According to the 1990 Census, 8% of the Miami Beach population is comprised of school-age children. According
to Criminal Justice data base, juveniles account for approximately 10% of all arrests in the city. As reported by the
MBPD, juvenile criminal mischief incidents have been on the rise, with over 1,700 incidents reported in 1994. This
trend continues at the same rate for 1995. The PYCAP program's target population is students at-risk, as identified
by the school, who are enrolled in Miami Beach elementary schools and South Beach Alternative (Elementary &
Middle School). Student ages range from 12-17 years old, male and female. The ethnic breakdowns of the school
population is 65% Hispanic, 30% Black, and 5% Non-Hispanic White.
Proe:ram Descriotion
The PYCAP program provides neighborhood clean-up drives, sports activities and field trips for the City of Miami
Beach. The program will be conducted city-wide with participation from each elementary school and the special
alternative school. The target age encompasses those children in the exit grade levels participating in the D.A.R.E.
program. In particular, emphasis is placed on the schools selecting those students who are typically recognized the
least and are not included in programs of merit or delinquency.
Principals, counselors, teachers, and D.A.R.E. officers select the student participants in each school. Students meet
on Fridays with a different group of students for each of the 18 sessions scheduled. The first year a group of20
students participated in each session. However, based upon experience, this number has been reduced to a more
manageable 12 students per session. Students conduct clean-up efforts in the beach area in their neighborhood,
community parks, and around the schools. In addition, the days of community service work conclude with some
organized sports activities under the police officers' supervision.
The program provides the children an opportunity to establish working relationships with neighborhood police
officers and a sense of responsibility for taking care of their own neighborhood.
Year One Activities - Accomolishments & Unmet Needs (1995-96)
Due to demographic changes, it is necessary to provide organized activities, staffed by police officers, to provide a
positive experience and an alternative to juvenile mischief. MBPD is committed to providing this kind of
experience to at-risk students through this partnership program with Miami Beach elementary schools.
Year End Data indicate that 8 sessions were conducted for a total of 5 schools and 144 students. Officers took 25
most improved students on a fishing trip as an end of year celebration. Officers and teachers have observed that
students have become more aware of their neighborhood, how it looks and their responsibility to take care of it.
They have developed community pride and a respect for teamwork.
Year Two Activities - AccomDlishments(1996-97)
Annual Report indicates:
5 schools have participated in PYCAP. A total of 18 sessions (18 clean-ups) have been held to clean up areas
surrounding neighborhood schools. Over 220 children have participated in the program. Students have fun
working together as a team, establishing good relationships with the police officers, and developing a sense of pride
for their communities.
Year Three Activities Year-To-Date (1997-98) Quarterly reports indicate: 21 sessions have been conducted with
approximately 250 students participating. Students have had a major impact on cleaning up around their schools
sesSIOns.
Year Four Reauest/Planned Activities (1998-99)
The current program continues in Year Four. The City of Miami Beach is committed to assigning law enforcement
personnel to working as partners with our schools to organize and support special activities for at-risk youth. This
program under the Miami-Dade County Byrne Grant program will continue to provide support for this important
program.
ATTACHMENT B
Agreement Budget - Program Budget
PROGRAM BUDGET
Jurisdiction Name:
MIAMI BEACH
673-7945 ext. 5570 PH -- 673-7864 FX
Sergeant Richard Weissm
Program Area: COMMUNITY DRUG AND CRIME PREVENTION
Contact Person:
Program Name:
PYCAP
(Police/Youth Community Assistance Program)
Program Dates: 10/1198- 6/30/99
Target Population: AT-RISK EXIT GRADE STUDENTS, MIAMI BEACH ELEMENTARY SCHOOLS &
SOUTH BEACH ALTERNATIVE (A special elementary & middle school)
Salaries and Benefits, Total
I Sergeant X 8 hours per session
X 18 sessions X $48.85 per hour (Overtime basis)
I Police Officer X 8 hours per session
X 18 sessions X $44.32 per hour (Overtime basis)
Contractual Services, Total
Expenses, Total
Program materials and supplies, including paint, rollers,
buckets, gloves, shovels, plastic bags, sun block, etc.
Program snacks & cold drinks, including Lunch, 20 students @ $5 X 18 sessions
T-shirts and shorts, @ $5.50 per set X 384 sets
TransportationlBus rental
Miscellanous field trip and other program expenses
Total Budget
Dade County will reimburse an amount not to exceed:
$14,754
The 25% CASH MATCH for this grant is:
54,918
Tbe source of the CASH MATCH is:
Law Enforcement Trust Fund, City of Miami Beach
09/30/98, MB$CP99WK4
513,416
$7,034
$6,382
50
56,256
$1,416
$1,992
$2,112
$400
$336
519,672
Jurisdiction Name: MIAMI BEACH Police Department
Address: 11 00 Washington Avenue, Miami Beach, FL 33139
Program Area: COMMUNITY DRUG & CRIME PREVENTION
Program Name: PYCAP
(PoliceN outh Community Assistance Program)
Proposed Activities
Planned Measures
Contact Person: Sergeant Richard
Weissman
673-7945 PH -- 673-7864 FX
Program Dates: 10/1/98 -- 6/30/99
Target Population: 360 Students
Ages 12-17
Monitoring Plan
4.A.13. To provide a ~ 1 Officer 18 sessions, for 8
neighborhood clean-up campaign hours per session
at 5 Miami Beach schools
Police Officer and Sergeant will
implement a neighborhood
clean-up program at each Miami
Beach Elementary school with
selected students from each
school to include:
school clean-up
sports activities
field trip
~ 1 Sergeant for 18 sessions, for
8 hours per session
Request schedules
Request copies of student
participant list and attendance
records for each participating
school
Request copies of invoices for
materials purchased.
Request photos of clean-up Le.
pre-post services.
Ser eant Richard Weissman,
MBPD
Richard W. Harris, Jr. DHS
ATTACHMENT C
Quarterly Program Performance Report and Invoice
Quarterly Project Performance Report
Drug Control and System Improvement Formula Grant Program
COMMUNITY CRIME PREVENTION PROJECT
PURPOSE AREA 4A
(Jurisdiction Name)
(project Name)
(program Area Name)
(Name of Person Completing Form)
(Title)
(phone)
STATE CONTRACT ill NUMBER: 99-CJ-9M-II-23-01-197
2
3
4
January 1 - March 3 1
April 1 - June 30
July 1 - September 30
October 1 - December 31
April 15
July 15
October 15
January 15
1*
*For example. if your project began in October, this is Report Number 1.
Record Number. Period, and Date below:
NOTE: All jurisdictions must complete Sections 1 through 5. Section 6 must be completed following each
jurisdiction's noted instructions. PROJECT NARRATIVE must be completed by all jurisdictions following this
section's instructions. Any Report not received by April 16; July 16; October 16; and/or January 16 will
result in that jurisdiction being "Out of Compliance" and their Reimbursement Request will be delayed.
Miami Dade Department of Human Services Form Revised 9/98
1. During this quarter. how many neighborhoods were involved in grant-funded project activities? -
2. During this quarter. what is/are the namels of the jurisdictionls participating in grant-funded activities
and what is the estimated population of each?
Jurisdiction Population
Aventura 15,384
Bay Harbor Island 4,703
Biscayne Park 3,068
EI Portal 2,800
Florida City 5,806
Golden Beach 1,000
Hialeah 188,004
Hialeah-Gardens 11,305
Homestead 26,866
Key Biscayne 8,854
Metro Dade (Unincorporated) 1,028,071
Miami Beach 92,639
Miami Shores 10,084
Miami Springs 13,268
North Bay Village 5,383
Pinecrest 19,089
South Miami 10,404
Swmy Isles Beach ]4,000
Surfside 4,108
Virginia Gardens 2,212
West Miami 5,727
3. During this quarter. what was the estimated percentage of grant-funded activities directed toward the
following:
% Business
% General Public
% Law Enforcement
% Libraries
% Parks and Community Centers
% Public Housing
% Residential Homes
% Schools
% Senior Citizens Centers
% TOTAL
4. During this quarter. what estimated percentage of participants were served in each of the following target
groups:
% Children (under 13 years of age)
% Teenagers (13-18 years of age)
% Elderly (60 years or older)
% Handicapped
% Other Groups (Specify)
% Other Groups (Specify)
% TOTAL
5. During this quarter. what serious (index) crimes were targeted for project activities?
(Check all that apply]
Aggravated Assault
Arson
Burglary
Drug Abuse
Forcible Rape
Larceny or Theft
Motor Vehicle Theft
Murder
Robbery
Other (Specify)
6. During this quarter. what live crime prevention PRESENTATIONS were given before groups targeted
and reported in Section 3 (above) in the following settings"
[Live means that a project staff person or a volunteer recruited by project staff made a presentation to an
audience in one of the following settings or through the media. Check those that apply and provide
numbers for those that are checked.]
Businesses
Number of Workshops! Meetings Held
Number in Attendance
Churches
Number of Workshops! Meetings Held
Law Enforcement Agencies
Number of Workshops! Meetings Held
Number in Attendance
Number in Attendance
Libraries
Number of Workshops! Meetings Held
Number in Attendance
Community Organizations (e.g., YMCA's, YWCA's, Big Brothers! Sisters, Red Cross, etc.)
Number of Workshops! Meetings Held
Number in Attend;, nce
Government Agencies (including local Human Service Agencies and branch agencies of the state
such as the Department of Health and Rehabilitative Services)
Number of Workshops/ Meetings Held
Parks and Community Recreation Centers
Number of Workshops! Meetings Held
Public Housing
Number of Workshops! Meetings Held
Number in Attendance
Number in Attendance
Number in Attendance
Radio
Number of Workshops! Meetings Held
Residential Homes
Number in Attendance
Number of Workshops! Meetings Held
Number in Attendance
Schools
Number of Workshops! Meetings Held
Senior Citizens Centers
Number in Attendance
Number of Workshops! Meetings Held
Number in Attendance
Television
Number of Workshops/ Meetings Held
Condominium Associations
Number in Attendance
Number of Workshops! Meetings Held
Other Groups (Specify)
Number of Workshops/ Meetings Held
Number in Attendance
Number in Attendance
7. During this quarter. how many media packages were developed to promote local crime prevention
campaigns? (Record number for each type of media)
Newspaper Advertising
Newspaper Articles
Magazine Advertising
Magazine Articles
Pamphlets
Radio Public Service Announcement (PSA's)
Television Public Service Announcements (PSA's)
School Curriculums
Video Packages (for distribution to networks and use by Public
Housing. Schools. Senior Citizens Centers. etc.)
TOTAL
8. During this quarter, how many times did schools present, publishers print, and broadcasters air local
grant-in-aid funded and produced crime prevention campaign media described in Section 7?
(Record number for each type of media]
Media
Curricula (Report Number of school classrooms)
Magazines
Newspapers
Radio
Television
TOTAL
9. During this quarter, how many of the following activities were implemented with grant-in-aid funds?
(Check and record units of measure for those activities that are checked.]
Identify and Secure Property
DADE COUNTY PROGRAMS: None
A. Identifying Household Property
DADE COUNTY PROGRAMS: None
B. Installing Improved Security Devices
Involve the Community
DADE COUNTY PROGRAMS: Biscayne Park, El Portal, Florida City
C. Starting Block Watch or Neighborhood Groups
Number of watch groups implemented
Number of homes receiving security surveys
Number of watch group meetings held
DADE COUNTY PROGRAMS: None
D.
Establishing Block or Safe Homes
DADE COUNTY PROGRAMS: None
E. Developing Citizens Patrols (to report suspicious activity in neighborhoods to police)
Number of Citizen Patrols established
Number of neighborhood blocks covered.
DADE COUNTY PROGRAMS: None
F. Initializing Hot Lines
DADE COUNTY PROGRAMS: None
G. Creating Citizen Escort Programs
DADE COUNTY PROGRAMS: Miami Beach, North Bay Village, Pinecrest
H. Organizing Neighborhood Clean-Ups (to destroy Crack houses, removing trash, covering
vacant lots to neighborhood recreation sites for children etc.)
Number of Clean-ups implemented
DADE COUNTY PROGRAMS: Hialeah, Hialeah Gardens (Red Ribbon Week), Homestead, Miami-Dade
(Diversion)
Promoting Healthy Alternative Drug-Free Events for Youth and Adults
Number of events held
DADE COUNTY PROGRAMS: Aventura, Bay Harbor Islands, Golden Beach, Key Biscayne, Miami
Shores, Miami Springs, Sunny Isles Beach, Surfside, West Miami
J. Encouraging Law Enforcement Agencies to use or create Advisory Boards, Tenants
Associations. Youth Groups or Small Neighborhood Groups
Number of boards, associations or groups established
I.
Number of meetings held
DADE COUNTY PROGRAMS: None
K. Encouraging Communities to establish some form of Drug Coordinating Council
DADE COUNTY PROGRAMS: None
L. Reestablishing support within Inner City Communities
DADE COUNTY PROGRAMS: Miami-Dade (BAND & Alcohol), Virginia Gardens
M, Providing Prevention Education and Life Skills Curriculum to students through school
personneL community leaders. and state and local agencies
Number of classes for school-age children (MDPD/ Alcohol, El Portal)
Number of adult education classes held (Virginia Gardens)
No. No. (Miami-Dade\ BAN.D.)
Pres. Served
Employers
Employees
Implementation of Drug Screening
Promotional Booth
Total
DADE COUNTY PROGRAMS: None
N. Targeting parents and youth for High Risk population areas for Crisis Intervention
DADE COUNTY PROGRAMS: South Miami (PAL)
O. Starting or Expanding the Operation of Community or Neighborhood Recreation Center
or Program
Number of Activities offered at the Community or Neighborhood Recreation
Center or Programs which offer:
Sports: (Check all tbat appl~')
soccer basketball
volleyball tennis
swimming aerobics
card games baseball
back packing! outdoor/ wilderness
camping hiking
gymnastics karate
football
pool
other (specify)
other (specify)
Arts, Crafts, and Cultural Enricbment: (Cbeck all tbat apply)
ceramics
music
dancing
drawing! coloring
sewing
homemaking
other (specify)
other (specify)
painting
Academic or Vocational Training: ICheck all tbat apply)
mathematics
other (specify)
other (specify)
science
other (specify)
other (specify)
Other Drug or Crime Prevention Activities: ICheck all that apply)
personal hygiene
AIDS education
teen pregnancy programs
academic tutoring
family counseling
other (specify)
other (specify)
other (specify)
drug awareness/ prevention education
life management skills
health and nutrition
job readiness training
parent effectiveness training
parent support groups
outreach programs for youth gangs
neighborhood or town hall meetings
leadership or counselor-in-training
(CIT) programs
DADE COUNTY PROGRAMS: South Miami (PAL)
P. Starting or expanding a Neighborhood Youth Athletic League
Number of leagues fonned
Number of games played
Project Narrative
IThe applicant must attach a brief narrative detailing their progress in meeting their subgrant
objectives. The narrative should allow the reader to put the number provided in tbe Quarterly
Report in context.)
Miami-Dade County
Community Drugs & Crime Prevention
Resolution R-590-98
Grant HSB429
QINVCP
Revised 09/28/98
QUARTERL Y PROJECT PERFORMANCE REPORT & INVOICE
[To Be Typed on Jurisdiction's Letterhead]
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October I - December 31
January 1 - March 31
April 1 - June 30
July I - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
1. Total Federal Budget $
2. Amount This Invoice $
(75%)
3. Amount Previous Invoices $
4. Remaining Balance $
(Subtract Lmes 2 & 3 &om Lme })
Budget Line Item Exceeds Federal Local Total
Categories Disallowed Budget Funds Match Funds
(75%) (25%) (100%)
1. Salaries & Benefits
2. Other Personnel
Services (Temporary
Employees'Contractual)
3. Ex-penses
4. Total Claim Costs
We request payment in accordance with our contract agreement in the amount of 75% of Total Costs for this
Claim $ (75%). the balance of costs, $ (25%), to be recorded as our
in-kind contribution to comply with the local cash match requirement.
Attached please find the records which substantiate the above expenditures. I certify that all of the costs have been
paid and none of the items have been previously reimbursed, all of the expenditures comply with the authorized
budget and fall within the contractual scope of services and all of the goods and services have been received for
which reimbursement is requested.
Respectfully submitted,
Chief of Police/Other City Official
Payment Approved, Miami-Dade County
Miami-Dade County
Community Drugs & Crime Prevention
Resolution R-590-98
Grant HSB429
Page 2 of 3
QUARTERLY PROJECT PERFORMANCE REPORT & INVOICE - Payroll Expenses
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October 1 - December 31
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Officer/Staff Name
Date of Activitv
Tvoe of Activity.
Total Hours
.(Presentation. Parent Meeting, Field Trip, etc.)
TOT AL HOURS
AT$
PER HOUR = $
I CERTIFY THA T PAYMENT FOR THE AMOUNT OF $
IS CORRECT.
OFFICER/STAFF SIGNATURE
OFFICER/STAFF SOCIAL SECURITY #
CHIEF OF POLICE/CITY OFFICIAL SIGNATURE
I VERIFY THAT THE ABOVE SERVICES WERE PROVIDED:
School Principal's Signature
NOTE: Bookkeeping report documenting payroll expenses must be attached to process payment.
Miami-Dade County
Community Drugs & Crime Prevention
Resolution R-590-98
Grant HSB429
Page 3 of 3
QUARTERL Y PROJECT PERFORMANCE REP(,RT & INVOICE
(Equipment. Supplies. Material Expenses)
City:
Date of Claim:
Project Name:
Claim Number:
Costs Incurred During the Period of:
FIRST QUARTER
SECOND QUARTER
THIRD QUARTER
FOURTH QUARTER
October I - December 3 I
January 1 - March 31
April 1 - June 30
July 1 - September 30
Report Due January 15
Report Due April 15
Report Due June 15
Report Due October 15
Vendor
Item Description
Date Paid
Check No.
Amount
TOTAL AMOUNT EXPENSES
NOTE: Copies of all invoices and checks for this request must be attached to process payment.
Drug Control and System Improvement Formula
Community Drug and Crime Prevention 99-CJ-9M-1l-23-01-197
FY99 Program Objective Summary
Jurisdiction Name
To ensure program objectives are accomplished at the end of the year, this fonn was designed to assist you
in tracking quarterly activities. Each jurisdiction is listed under the objectives as it corresponds to their
project. Program data reported in your quarterly report should be recorded on this log and copies of this
log is to be included in your second, third and fourth quarter reports.
Instructions for completing this form
~ In the column titled "Program Objective" you will find a list of the city projects and objectives
under the Community Drug and Crime Prevention Program Area
~ In the column titled "Jurisdiction Objective" you would insert your program goal for each of
these objectives
~ Your program goal can be found in your contract on the last page of your Program
Narrative--Scope of Services, Attachment A (See column titled Proposed Activities)
~ Quarterly data should be included in the remaining columns Ql, Q2, Q3, Q4, as it is reported in
your quarterly report
Program Objective Jurisdiction QI Q2 Q3 Q4 Total
Objective
Block! Neighborhood Watch Programs
Biscayne Park. EI Portal, Florida City
No. of watch groups
No. of watch meetings
No. of neighborhoods served
Clean Up Campaigns
IMiami Beach. l\'orth Bay IWage, Pinecrest
No. of Clean Ups
Drug Free Events
Hialeah, Hialeah Gardens, Homestead
Miami-Dade/ Diversion
Red Ribbon Events
At-Risk Youth Events
Law Enforcement with Groups
A ventura. Bay Harbor Islands, Golden Beach.
Key Biscayne, Miami Shores, Miami Springs,
Sunny Isles Beach, Surfsude. West Miami
No. Groups
No. Meetings
09/28/98
Drug Control and System Improvement Formula
Community Drug and Crime Prevention 99-CJ-9M-11-23-01-197
FY99 Program Objective Summary
Program Objective Jurisdiction QI Q2 Q3 Q4 Total
Objective
Prevention Education and Life Skills
Miami-Dade, Virginia Gardens
No. Classes! children
No. Classes/ adults
Recreation Programs
South Miami
No. Youth athletic leagues
No. Activities
No. served
An explanation is required for all unmet program objectives. Please include your explanation of
quarterly activities below:
09/28/98
ATTACHMENT D
Annual Project Report
ANNUAL/ FINAL PROJECT REPORT
DRUG CONTROL AND SYSTEM IMPROVEMENT FORMULA GRANT PROGRAM
PURPOSE AREA 4A
COMMUNITY DRUG AND CRIME PREVENTION PROGRAM AREA
This Annual Report covers the sub grant period for the project completing four quarters of
operation. It is to be submitted along with the Fourth Quarterly Project Performance Report and
the Fourth Quarter Invoice.
This report must be in our office by October 15, 1999. Final Payment will be
processed upon submission of complete Quarterly and Annual Reports with all
required documentation.
(Jurisdiction Name)
(Project Name)
(Name of Person Completing Form)
(Title)
(Phone)
State Contract ill #:
99-CJ-9M-11-23-0 1-197
Record Project Time Frame
Start Date
End Date
Miami Dade Department of Human Sen;ces (Revised 9/98)
The Subgrant Contract for the Drug Control and System Improvement Funds requires that
projects submit an Annual Report describing project activities. Each jurisdiction must complete
a separate Annual Report for each project shown on the chart in Attachment A. This Annual
Report must contain the following sections:
1. Noteworthy Successes of Project Operations
2. Implementation Problems
3. Staffing
4. Training
5. Grant Budget Expenditures
1. Noteworthy Successes of the Program.
In this section, you are to report on the activities of your project along with
the outcomes or results of those activities implemented in your project.
Describe how your project enhanced, improved, or benefited your
community.
In the space provided, give a description for each of the following topics (a-f).
Use three to four sentences for each topic listed. You may attach additional
pages.
a. Describe the activities implemented in the program.
b. Describe the targeted crimes.
c. Describe the population types.
d. Describe any special materials, curriculums, equipment etc., which
enhanced the program.
1. Noteworthy Successes Continued.
e. Describe the urganizations and Agencies involved. (Other than the Police
Dept. )
f. Emphasize successes worthy of noting in this report.
2. Implementation Problems
When project operations were initiated, did problems arise that needed attention?
How were they resolved? Briefly describe or state any problems that occurred and
discuss the steps taken to overcome those problems. For example, if your project
started late due to a late award, what adjustments were made to provide the
planned services?
3. Staffing
a. What were the total number of Full- Time Equivalent (FTE) staff assigned
to this project regardless of the funding source?
b. What were the number ofFTE's funded by the Drug Control and System
Improvement Formula Grant Program?
NOTE: If this program budget provided funds only for expenses, the
FTE's are zero (0)
4. Training
Compete the following only if grant funds were used to train any staff working in
your project. If training was not provided with grant funds, do not complete this
section and skip to Question 5.
a. What type and amount of staff training was provided during this project?
Record tbe total number of individuals who received training and total the number of
bours trained. For eumple, If 5 employees received 8 boun of training each, record 5
employees and 40 bours of training.
Training Subject
Fund Raising and Grant Management
Community Organizations
Police Relations
Number Trained
Hours Trained
School Relations
Curriculum Development
Recreational Programs
Other (Specif)')
b. Have new procedures or practices been implemented as a result of the
training provided through this project? Yes No
H DO skip to Question 5
c. Have new procedures or practices increased the efficiency or effectiveness
of crime prevention program activities? Yes No
4. Training Continued
d. What improvements resulted from Trainif,g project staff? Check all
that Apply
Successful Development of Neighborhood Activities
Successful Development of School Activities
Successful Development Community Activities
Successful Development Recreational Activities
Coordination with School Officials
Coordination with Local Law Enforcement
Coordination with Local Government Officials
Enhanced Existing Drug Education Program
Enhanced Existing Human Service Program
Enhanced Existing Law Enforcement Program
Enhanced Existing Recreation Program
Other (Specit).)
e. Who provided the training? Check all that apply
Peer Assistance/ Experienced Practitioner
Instructor of National Reputation
Project Staff
State Training Personnel (Florida Dept. of Law Enforcement)
Other (Specit)')
5. Grant Budget Expenditures
Indicate the types of expenditures made for the operation of the project.
Check all that Apply
Audiovisual
Computer Equipment
Contractual Services
Furniture/ Fixtures
Instructional
Supplies
Travel
Vehicles
ATTACHMENT E
Miami-Dade County Affidavits
MIAMI-DADE COUNTY AFFIDAVITS
The contracting individual or entity (governmental or otherwise) shall indicate by an "X" all affidavits
that pertain to this contract and shall indicate by an "N/A" all affidavits that do not pertain to this contralj. All
blank spaces must be filled.
The MIAMI-DADE COUNTY OWNERSHIP DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY
EMPLOYMENT DISCLOSURE AFFIDAVIT; MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT;
and DISABILITY NONDISCRIMINATION AFFIDAVIT shall not pertain to contracts with the United States or
any of its departments or agencies thereof. the State or any political subdivision or agency thereof or any
municipality of this State. The MIAMI-DADE COUNTY FAMILY LEAVE AFFIDAVIT shall not pertain to
contracts ,"ith the United States or any of its departments or agencies or the State of Florida or any political
subdi\ision or agency thereof: it shall. however. pertain to municipalities of the State of Florida. All other
contracting entities or individuals shall read carefully each affidavit to determine whether or not it pertains to tillS
contract.
L Mayor Neisen O. Kasdin
Affiant
, being first du1y sworn state:
The full legal name and business address of the person(s) or entity contracting or transacting business with
Miami-Dade Count). are (post Office addresses are not acceptable):
59-6000-372-005
Federal Employer Identification Number (If none, Social Security)
City of ~iiami Beach, Florida
Name of Entity. Individual(s). Partners. or Corporation
Doing Business As (if same as above. leave blank)
1700 Convention Center Drive, Miami beach, FL 33139
Street Address City State
ZipCode
'1
NA I. MIAMI-DADE COUNTY DISCLOSURE AFFIDAVIT (Sec. 2-8.1 of the County Code)
1. If the contract or business transaction is ,"ith a corporation, the full legal name and business
address shall be provided for each officer and director and each stockholder who holds directly or
indirectly five percent (5%) or more of the corporation's stock. If the contract or business
transaction is with a partnership. the foregoing information shall be provided for each partner. If
the contract or business transaction is with a trust, the full legal name and address shall be
provided for each trustee and each beneficiary. The foregoing requirements shall not pertain to
contracts with publicly-traded corporations or to contracts with the United States or any
department or agency thereof. the State or any political subdivision or agency thereof or any
municipality of this State. All such names and addresses are (post Office addresses are not
acceptable):
Fu11 Legal Name
Address
Ownership
%
%
%
2. The full legal names and business address of any other individual (other tltan subcontractors,
materialmen. suppliers, laborers, or lenders) who have. or will have, any interest (legal, equitable
beneficial or otherwise) in the contract or business transaction with Dade County are (post Office
addresses are not acceptable):
3. Any person who willfully fails to disclose the information required herein, or who knowingly
discloses false information in this regard, shall be punished by a fine of up to five hundred dollars
($500.00) or imprisonment in the County jail for up to sixty (60) days or both.
NA II. MIAMI-DADE COUNTY EMPLOYMENT DISCLOSURE AFFIDAVIT (County Ordinance No.
90-133. Amending sec. 2.8-1; Subsection (d)(2) of the County Code).
Except where precluded by federal or State laws or regulations, each contract or business transaction
or renewal thereof which involves the expenditure of ten thousand dollars ($10,000) or more shall
require the entity contracting or transacting business to disclose the following information. The
foregoing disclosure requirements do not apply to contracts with the United States or any department
or agehcy thereof. the State or any political subdivision or agency thereof or any municipality of this
State.
1. Does your firm have a collective bargaining agreement with its employees?
Yes
No
2. Does your firm provide paid health care benefits for its employees?
Yes
No
3. Provide a current breakdo\\-n (number of persons) of your firm's work force and ownership as to
race, national origin and gender:
White:
Males
Females Asian:
Males
Females
Black:
Males
Females American Indian:
Males
Females
Hispanics:
Males
Females Aleut (Eskimo):
Males
Females
Males
Females
Males
Females
NA III.MIAMI-DADE COUNTY CRIMINAL RECORD AFFIDAVIT (Section 2-8.6 of the County Code)
The individual or entity entering into a contract or receiving funding from the County _ has_
has not as ofthe date of this affidavit been convicted ofa felony during the past ten (10) years.
An officer. director. or executive of the entity entering into a contract or receiving funding from the
County _ has _ has not as of the date of this affidavit been convicted of a felony during the
past ten (10) years.
l IV. MIAMI-DADE COUNTY CUBA AFFIDAVIT (County Resolution R-656-93)
That neither the firm (individuaL organization. corporation, etc.) submitting this bid or proposal or
receiving this contract award or any of its o\\-ners, subsidiaries, or affiliated or related firms has:
I. engaged in the purchase. transport, i~portation or participation in any transaction involving
merchandise that:
a. is of Cuban origin~ or
b. is or has been located in or transported from or through Cuba; or
c. is made or derived in whole or in part of any article which is the growth, produce or manufacture
of Cuba:
2. engaged in any transaction in which a Cuban national or t11e government of Cuba with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest;
3. been a party to, or had an interest in a any franchise, license or management agreement with a Cuban
national or the government of Cuba, or which involves property in which a Cuban national or the
government of Cuba has any interest
4. had or held any investment, deposit, loan borrowing or credit arrangement or had any other financial
dealing with a Cuban national or the government of Cuba. or which involves property in which a
Cuban national or the government of Cuba has an interest;
5. subcontracted with. purchased supplies from, or performed billing or collection services for any
person or entity that does business with Cuba as provided in "1" through "4" above;
6. traveled to Cuba in violation of U.S. travel restrictions during the ten year period preceding the due
date for submittal.
-X- V. MIAMI-DADE COUNTY EMPLOYMENT DRUG-FREE WORKPLACE AFFIDAVIT (County
Ordinance No. 92-15 codified as Section 2-8.1.2 of the County Code)
That in compliance with Ordinance No. 92-15 of the Code of Miami-Dade County, Florida, the above
named person or entity is providing a drug-free workplace. A written statement to each employee
shall inform the employee about:
I. danger of drug abuse in the workplace
2. the firm's policy of maintaining a drug-free environment at all workplaces
3. availability of drug counseling. rehabilitation and employee assistance programs
4. penalties that may be imposed upon employees for drug abuse violations
The person or entity shall also require an employee to sign a statement, as a condition of employment
that the employee will abide by the terms and notify the employer of any criminal drug conviction
occurring no later than five (5) days after receiving notice of such conviction and impose appropriate
personnel action against the employee up to and including termination.
Compliance with Ordinance No. 92-15 may be waived if the special characteristics of the product or
service offered by the person or entity make it necessary for the operation of the County or for the
health. safety. welfare. economic benefits and well-being of the public. Contracts involving funding
which is provided in whole or in part by the United States or the State of Florida shall be exempted
from the provisions of this ordinance in those instances where those provisions are in conflict with
the requirements of those governmental entities.
..x... VI. MIAMI-DADE COUNTY EMPLOYMENT FAMILY LEAVE AFFIDAVIT (County Ordinance
No. 142-91 codified as Section 11A-29~. ~ of the County Code)
That in compliance with Ordinance No. 142-91 of the Code of Miami-Dade County, Florida, an
employer with fifty (50) or more employees working in Miami-Dade County for each working day
during each of twenty (20) or more calendar work weeks. shall provide the following information in
compliance with all items in the aforementioned ordinance:
.-M-
-.M..
An employee who has worked for the above firm at least one (1) year shall be entitled to ninety (90)
days of family leave during any twenty-four (24) month period, for medical reasons, for the birth or
adoption of a child. or for the care of a child, spouse or other close relative who has a serious health
condition without risk of termination of employment or employer retaliation.
The foregoing requirements shall not pertain to contracts with the United States or any department or
agency thereof. or the State of Florida or any political subdivision or agency thereof. It shall,
however, pertain to municipalities of this State.
VII. DISABILITY NON-DISCRIMINA nON AFFIDAVIT (County Resolution R-385-95)
That the above named firm, corporation or organization is in compliance with and agrees to continue
to comply with, and assure that any subcontractor, or third party contractor under this project
complies with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction in the following laws: The
Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat 327, 42 U.S.C.
12101-12213 and 47 U.S.c. Sections 225 and 611 including Title I, Employment; Title II, Public
Services: Title Ill, Public Accommodations and Services Operated by Private Entities; Title IV,
Telecommunications: and Title V, '1iscellaneous Provisions; The Rehabilitation Act of 1973,
29 U.S.c. Section 794: The Federal Transit Act, as amended 49 U.S.c. Section 1612; The Fair
Housing Act as amended, 42 U. S. C. Section 3601-3631. The foregoing requirements shall not
pertain to contracts with the United States or any department or agency thereof, the State or any
political subdivision or agency thereof or any municipality of this State.
VIII. MIAMI-DADE COUNTY COUNTY REGARDING DELINQUENT AND CURRENTLY
DUE FEES OR TAXES (Sec. 2-8.1(c) of the County Code)
Except for small purchase orders and sole source contracts, that above named firm, corporation,
organization or individual desiring to transact business or enter into a contract with the County
verifies that all delinquent and currently due fees or taxes -- including but not limited to real and
property taxes. utility taxes and occupational licenses -- which are collected in the normal course
by the Dade County Tax Collector as well as Dade County issued parking tickets for vehicles
registered in the name of the firm, corporation, organization or individual have been paid.
I have carefully read this entire four (4) page document entitled, "Miami-Dade County
Affidavits" and have indicated by an "X" all affidavits that pertain to this contract and have
indicated by an "NIA" all affidavits that do not pertain to this contract.
By (Signature of ~~
/0 jZ-CJ Ji8
, (Dale)
SUBSCRIBED AND SWORN TO (or affirmed) before me this~9 ti.. day of OC TO Bf:::f'L
1911 by IV I:? /5f.::7\I k. M () ((1/
. He/She is personally known to m~ or has
presented
as identification.
(Type of Identification)
~r l[. p~
(Signature of No
c C 5 l./-V () JJ"-
(Serial Number)
(Expiration Date)
(Print or Stamp of N
.
Notal} Public - State of F Lo rz. I o-A
(State)
Notary Seal
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
19 ~,tI~
ity rney
JD~i
/