MOA for Miami UASI Grant 2010 Agency X72 2 /
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2010 AGENCY
"City of Miami Beach"
This Agreement is entered into this 4 '-'r ` day of u_ix.r-y , 201-1,by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency ") and City of Miami Beach, (the "Participating Agency ").
RECITALS
WHEREAS, the U.S. Department of Homeland Security ( USDHS) is providing
financial assistance to Miami urban area in the amount $10,708,461 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2010; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2010; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2010 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2010 Urban Area has been defined as the City of Miami, Miami-
Dade and Monroe Counties, the Cities of Hialeah, Miami Beach, and Coral Gables, and
the Village of Key Biscayne and anticipates sub - granting a portion of the UASI funds in
accordance with the grant requirements; and
WHEREAS, the City Commission, by Resolution No. ' !R'
adopted on l — 1 - 7 — 11 , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to . work with the participating
- . agencies •through, the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act. -
. Page 1 of 10
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2010 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2010 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and 'or weapons of mass
destruction..
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and /or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
. -C. . UASI -Grant Program 2010. The UASI .Grant Program, 2010 reflects the intent of
Congress - and the Administration to enhance and'gba`ntify the the
nation to combat terrorism.
Page . 2 of 10
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi- agency coordination systems; unified
command and training..
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor /CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
-elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. UASI Grant Program 2010. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county /counties, and the respective State Administrative Agency. Funding for the
UASI Grant Program 2010 was appropriated by U.S. Congress and is authorized
by Public Law 108 -11, the Emergency Wartime Supplemental Appropriations Act,
2003. The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to and recover from threats or acts of terrorism for
the selected urban areas.
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguo.us to the
core city and county /counties, or with which the core city or county /counties have
established- formal mutual.aid.agreements.
Page 3 of 10
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire -
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting 'a comprehensive Urban Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and /or special conditions.
I. Submitting required reports.
Page 4 .of 10
V. THE PARTICIPATING AGENCIES SHALL. BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami - Fire - Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub - grantees must abide by the grant
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2010 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy,
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
I. Ensuring satisfactory progress toward the'�oalv7or=objectives - set forth'4 `the grant
application.
Page 5 of 10
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
M
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D.. Sponsoring Agency and Participating Agency are. subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any manner arising out of this Agreement or any other
contract.
E.. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
Page 6 of 10
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization -wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A -133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2010 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end. of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 of 10
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VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on April 30, 2013, unless otherwise extended, at which
time the parties may agree to renew the association. Renewal will be based on
evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the grant.
-
Page 8 of 10
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
ATTEST: Corporation of the State of Florida
BY: BY: Q
Priscilla A. Thompson 1 Jo y Martine
City Clerk Ci anager
APPROVED AS TO FORM AND APPROVED S TO INSU NCE
CfENE REQUIRE NTS:
B Y:
Calvin Ellis, rector
Department o isk Management
' T . F } � h .1• f .� C 4.
y ,7M •.:da
Page 9 of 10
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PARTICIPATING AGENCY
"City of Miami Beach"
AT T:
BY:
Name:
NAME: c.�L tF M -GO k7—� =
Title:
TITLE: Ctc
APPROVED AS TO FORM AND
CORRECTNESS:
v
Pa g gency Attorney
Page 10 of 10
Contract Number. 11DS-A1-11-23-02-
CFDA Number: 97.067
FEDERALLY-FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State o f Florida, Division of Emergency Management,
a t,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division "), and City of Miami,
(hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
j B. The Division has received these grant funds from the State of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK
The Recipient shall perform the work in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
(2) INCORPORATION OF LAWS, RULES REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified in Attachment B.
(3) PERIOD OF AGREEMENT
This Agreement shall begin October 1, 2010 and shall end April 30, 2013, unless
terminated earlier in accordance with the provisions of Paragraph (12) of this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal OMB Circular No. A -102, Common Rule: Uniform Administrative Requirements for State and
Local Governments" or OMB Circular No. A -110, "Grants and Agreements with Institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A -87, "Cost
Prinninlcc fnr Ctata mnr{ i nrral rnvPrnmPnfc " nMR ('irr_.i filar Nn_ A -91 "Cost Princioles for Educational
Institutions," or OMB Circular No._A-122, "Cost Principles for. Nonprofit Organizations. ". If this Agreement
f:
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is made with a commercial (for - profit) organization on a cost- reimbursement basis, the Recipient shall be
subject to Federal Acquisition Regulations 31.2 and 931.2.
(b) The Recipient shall retain sufficient records to show its compliance with the terms of
this Agreement, and the compliance of all subcontractors or consultants paid from funds under this
t
Agreement, for a period of five years from the date the audit report is issued, and shall allow -the Division
or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon
request. The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is issued, unless extended in writing by the Division.
I
The five year period may be extended for the following exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved.
2- Records for the disposition of non - expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final disposition.
3. Records relating to real property acquired shall be retained for five years after
the closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program
costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget
and Scope of Work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. 'Reasonable" shall ordinarily mean during normal business
hours of 8:00 a.m. to 5 :00 p.m., local time,. on Monday through Friday. "Agents" shall include, but not be
limited to, auditors retained by the Division.
(6) AUD REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement.
(b) These records shall be available at reasonable times for inspection, review, or audit
by state personnel and other personnel authorized by the Department or the Division. "Reasonable" shall
ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall provide the Department with the records, reports or financial
statements upon request for the purposes of auditing and monitoring the funds awarded under this
Agreement.
(d) If the Recipient is a State or local government or a non - profit organization as defined
in OMB Circular A -133, as revised, and in the event that the Recipient expends $500,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program - specific audit conducted in
accordance with the provisions of OMB Circular A -133, as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awarded through the Division by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including
Federal resources received from the Division. The determination of amounts of Federal
awards expended should be in.accordance with the guidelines established by OMB Circular A -133, as
revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of
OMB Circular A -133, as revised, will meet the requirements of this paragraph.
In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient
shall fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A -133,
as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A -133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMB Circular A -133, as revised, the cost of
the audit must be paid from non - Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMB
Circular A -133, as revised, and required by subparagraph (d) above, when required by Section .320 (d),
OMB Circular A -133, as revised, by or on behalf of the Recipient to:
The Division at each of the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
[also send an electronic copy to aurilla .parrish @dca.state.fl.us]
and
Division of Emergency Management
Finance and Administration
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by
submission online at
http://harvester.census.00V/f2c/collect/ddeindex.html
And to any other Federal agencies and pass- through entities in accordance with Sections .320 .(e) and (f),
OMB Circular A -133, as revised.
(f) Pursuant to Section .320 (f), OMB Circular A -133, as revised, the Recipient shall send
a copy of the reporting package described in Section .320 (c), OMB Circular A -133, as revised, and any
management letter issued by the auditor, to the Division at the following addresses:
Department of Community Affairs
Office of Audit Services
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
[also send an electronic copy to aurilla.parrish @dca.state.fl.us]
and
Division Emergency Management
Finance and Administration
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
(g) By the date due, send any reports, management letter, or other information required
to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A -133,
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit
organizations), Rules of the Auditor General, as applicable.
(h) Recipients should state the date that the reporting package was delivered to the
Recipient when submitting financial reporting packages to the Division for audits done in accordance with
OMB Circular A -133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for - profit
organizations), Rules of the Auditor General,
(i) If the audit shows that all or any portion of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the Division of all funds not spent in accordance with these applicable regulations and Agreement
provisions within thirty days after the Division has notified the Recipient of such non - compliance.
Q) The Recipient shall have all audits completed by an independent certified public
accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473,
Fla. Stat The IPA shall state that the audit complied with the applicable provisions noted above. The
audit must be received by the Division no later than nine months from the end of the Recipient's fiscal
year.
(7) REPORTS
(a) The Recipient shall provide the Division with quarterly reports and a close -out report.
These reports shall include the current status and progress by the Recipient and all subrecipients and
subcontractors in completing the work described in the Scope of Work and the expenditure of funds under
this Agreement, in addition to any other information requested by the Division.
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'(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending dates for each quarter of the program year are March 31, June 30, September 30
and December 31.
(c) The close -out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed or
may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that
the work product was completed in accordance with the Budget and Scope of Work.
(e) The Recipient shall provide.additiona! program updates or information that may be
required by the Division.
(f) The Recipient shall provide additional reports and information identified in Attachment
E.
(8) MONITORING
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors and /or consultants who are paid from funds provided under this Agreement, to ensure that
time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished
within the specified time periods, and other performance goals are being achieved. A review shall be
done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report.
In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring
procedures may include, but not be limited to, on -site visits by Division staff, limited scope audits, and /or
other procedures. The Recipient agrees to comply and cooperate with any monitoring
procedures /processes deemed appropriate by the Division. In the event that the Division or the
Department determines that a limited scope audit of the Recipient is appropriate, the Recipient agrees to
comply with any additional instructions provided by the Division or the Department to the Recipient
regarding such audit. The Recipient further agrees to comply and cooperate with any inspections,
reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor
General. In addition, the Division will monitor the performance and financial management by the
Recipient throughout the contract term to ensure timely completion of all tasks.
(9) LIABILITY
(a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla.
Stat., and the Recipient is solely responsible to parties it deals with in carrying out the terms of this
Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties
arising from the work performance under this Agreement. For purposes of this Agreement, Recipient
agrees LL.L 'a ... -L -..�� �- ._...L .L LL_ 11 :. .. -.-._ LJU d - - __L___L- -
t hat Il IJ not an employee or agent UI the UIVIJ IUII, UUl IJ dll IIIU CpCIiUCIII UVI ILIdULUI .'
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(b) - Any Recipient which is a state agency or subdivision, as defined in Section 768.28,
Fla. Stat. agrees to be fully responsible for its negligent or tortious acts or omissions which result in
claims or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(10) DEFAULT
If any of the following events occur ( "Events of Default "), all obligations on the part of the
Division to make further payment of funds shall, if the Division elects, terminate and the Division has the
option -to exercise any of. its remedies set forth in Paragraph (11). However, the Division may make
payments or partial payments after any Events of Default without waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient
fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous
agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(c) if any reports required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information; .
(d) If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement_
(11) REMEDIES
If an Event of Default occurs, then the Division may, after thirty calendar days written
notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one
or more of the following remedies, either concurrently or consecutively:
(a) Terminate this Agreement, provided that the Recipient.is given at least thirty days
prior written notice of the termination. The notice shall be effective when placed in the United States, first
class mail, postage prepaid, by registered or certified mail- return receipt requested, to the address in
paragraph (13) herein;
(b) Begin an appropriate legal or equitable action to enforce performance of this
Agreement;
(c) Withhold or suspend payment of ail ui any pai L of a request for payment;
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i
(d) Require that the Recipient refund to the Division any monies used for ineligible
purposes under the laws, rules and regulations governing the use these funds.
j (e) Exercise any corrective or remedial actions, to include but not be limited to:
1. request additional information from the Recipient to determine the reasons for
or the extent of non - compliance or lack of performance,
2. issue a written warning to advise that more serious measures may be taken if
the situation is not corrected,
3. advise the Recipient to suspend, discontinue or refrain from incurring costs for
any activities in question or
4. require the Recipient to reimburse the Division for the amount of costs incurred
for any items determined to be ineligible; .
(f) Exercise any other rights or remedies which may be available under
law.
(g) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in
this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive
any other right orremedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient.
(12) TERM
(a) The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perform on time, and refusal by the Recipient to permit public access to any document, paper,
letter, or other material subject to disclosure under Chapter 119, Fla. Stat as amended.
(b) The Division may terminate this Agreement for convenience or when it determines, in
its sole discretion that continuing the Agreement would not produce beneficial results in line with the
further expenditure of funds, by providing the Recipient with thirty calendar day's prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this Agreement. The amendment will state the effective date of the
termination and the procedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion of the Agreement after the Recipient has received the notification of
termination. The Recipient will cancel as many outstanding obligations as possible. Costs incurred after
receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the
Division because of any breach of Agreement by the Recipient. The Division may, to the extent
authorized bylaw, withhold payments to the Recipient for the purpose of set -off until the exact amount of
damages due the Division from the Recipient is determined.
(13) NOTICE AND CONTACT
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first class', certified mail, return receipt requested, to the representative named below, at
the address below, and this notification attached to the original of this Agreement.
(b) The name and address of the Division contract manager for this Agreement is:
Michael Day, Community Assistance Consultant
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399 -2100
Telephone: (850) 488 -9441
Fax: (850) 488 -7842
i
Email: michael.day @em.mytiorida.com
(c) The name and address of the Representative: of the Recipient responsible for the
administration of this Agreement is:
Joseph Zahralban Assistant Fire Chief
1151 NW 7' Street
Miami, FL 33136
Telephone: 305 -416 -5402
Fax: 305 -416 -5444
Email: jzahralban @miamigov.corn
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative
Will be provided as outlined in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division for review and approval before it is executed by
the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by
the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and
regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of
whatever nature arising out of the subcontractor's performance of work under this Agreement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractor's progress in performing its work under this Agreement.
For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority vendor, as defined in Section 288.703, Fla. Stat
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTgrHnnF1\1TC
(a) All-attachments t� this - Agreement are incorporated as if set out fully.
. 8
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of
the conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A — Budget and Scope of Work
Attachment B — Program Statutes, Regulations and Special Conditions
Attachment C — Justification of Advance
Attachment D - Reimbursement Check List
Attachment E— Warranties and Representations
Attachment F _ Certification Regarding Debarment
Attachment G — Statement of Assurances
(17) FUNDING /CONSIDERAT
(a) This is a cost - reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed
$10,708,461, subject to the availability of funds_ Attachment D specifies the required documentation
needed when submitting reimbursement under this agreement.
(b) Any advance payment under this Agreement is subject to Section 216.181(16),
FI_a and is contingent upon the approval of the Division and the Recipient's acceptance of the rights
of the Division under Paragraph (12)(b) of this Agreement. The amount which.may be advanced shall
not exceed the expected cash needs of the Recipient within the initial three months of the contract term.
For a federally funded contract, any advance payment is also subject to federal OMB Circulars A -87, A-
110, A -122 and the Cash Management Improvement Act of 1990. In accordance with applicable OMB
Circulars, interest earned must be remitted to the Division either annually or quarterly based on the year
of the grant award. If an advance payment is requested, the budget data on which the request is based
and a justification statement shall be included in this Agreement as Attachment C. Attachment C will
specify the amount of advance payment needed and provide an explanation of the necessity for the
advance payment. In addition to Attachment C, Recipients must also submit invoices, purchase orders,
timesheets and other substantiating documentation for the advance payment to be considered.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed.
The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment A
of this Agreement.
If the necessary funds are not available to fund this Agreement as a result of action by the United
States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or
obligations ,ti on +hc pa rt of the Division to makes any
under subparagraph (i9)(h) of this Ay�een�egt, all ����yd������ ��� uio pu�� ��
9 -
f .
f
further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty
days of receiving notice from the Division.
(18) REPAYMENTS
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of "Department of Community Affairs" and mailed directly to the following address:
Department of Community Affairs
Cashier
Fiscal Management
2555 Shumard Oak Boulevard
Tallahassee FL 32399 -2100
In accordance with Section 215.34(2), Fla. Stat. if a check or other draft is returned to the Division for
collection, Recipient shall pay the Division a service fee of $$15.00 or 5% of the face amount of the
returned check or draft, whichever is greater.
(19) MANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement. All of said information, representations, and materials is incorporated by
reference. Additional special conditions are listed on Attachment B. The inaccuracy of the submissions
or any material changes shall, at the option of the Division and with thirty days written notice to the
Recipient, cause the termination of this Agreement and the release of the Division from all its obligations
to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision
of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the - extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this .
Agreement shall survive the term of this Agreement_
(d) This Agreement may be executed in any number of counterparts, any one of which
may taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public
Law 101 -336, 42 U.S.C. Section 12101 et se g.), which prohibits discrimination by public and private
entities on the basis of disability in employment, public accommodations, transportation, State and local
government services, and telecommunications.
(f) Those who have been placed on the convicted vendor list following a conviction
for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide
10
any goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with a public entity, and may not transact business with any public entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
(g) Any Recipient which is not a local government or state agency, and which
receives funds under this Agreement from the federal government, certifies, to the best of its knowledge
and belief, that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from. covered.transactions by a federal department or agency;
2. have not, within a five -year period preceding this proposal been convicted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
19(g)2. of this certification; and
4_ have not within a five -year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
If the Recipient is unable to certify to any of the statements in this certification, then the Recipient
shall attach an explanation to this Agreement.
In addition, the Recipient shall send to the Division (by email or by facsimile transmission)
the completed "Certification Regarding Debarment, Suspension, Ineligibility And Voluntary
Exclusion" (Attachment F) for each intended subcontractor which Recipient plans to fund under
this Agreement. The form must be received by the Division before the Recipient enters into a
contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat or the Florida Constitution-
(! . ) All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudit thereof.
(j) Any bills for travel expenses shall be submitted in accordance with Section 112.06.1,
Fla. Stat The provisions of any special or local law, present or future, shall prevail over any conflicting
provisions in this section, but only to the extent of the conflict.
. 11
1 1 L
(k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter 119, Fla. Stat which the Recipient created or received under this Agreement.
(1) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
(m) The State of Florida will not intentionally award publicly - funded contracts -to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
('INA")], The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section.274A(e).of the INA., Such violation by. the Recipient of the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla. Stat. with respect to the meetings of the Recipient's governing board or the meetings of
any subcommittee making recornmendations to the governing board. All of these meetings shall be
publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available
to the public in accordance with Chapter 119, Fla. Stat_
(o) All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost.
(20) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division under this Agreement may be used
directly or indirectly to influence legislation or any other official action by the Florida Legislature or any
state agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or
her knowledge and belief.
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Recipient, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an ernpI0yee ui a Member of Congross in
12 :..- - ......
connection'with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete
and submit Standard Form -LLL, "Disclosure Form to Report Lobbying."
I 3. The Recipient shall require that this certification be included in the award
documents for all subawards (including subcontracts, sub grants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
(2.1 COPYRIGHT PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre- existing patent or copyright, the Recipient shall retain all
rights and entitlements to that pre- existing patent or copyright unless the Agreement provides otherwise.
(b) If any discovery or invention is developed in the course of or as a result of work or
services performed under this Agreement, or in any way connected with it, the Recipient shall refer the
discovery or invention to the Division for a determination whether the State of Florida will seek patent
protection in its name. Any patent rights accruing under or in connection with the performance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in
connection'with the performance under this Agreement are transferred by the Recipient to the State of
Florida.
(c) Within thirty days of execution of this Agreement, the Recipient shall disclose all
intellectual properties relating to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre- existing intellectual property which is disclosed. Failure to disclose will indicate that no such property
exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which.
accrue during performance of the Agreement.
(22) LEGAL AUTHORIZATION
The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that it's governing body has authorized the execution and acceptance of this Agreement -
The Recipient also certifies that the undersigned person has the authority to legally execute and bind
Recipient to the terms of this Agreement.
(23) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment G.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT CITY OF MIAMI
By. V
Name anVitle:Johnn artinez City Manager _
Date:
FID # ---- , , 03=}S
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By:_
Name and Title Bryan W. i <oon Directo
Date:
14 _....
ATTEST: "City"
CITY OF MIAMI, a municipal corporation
of the State of Florida
Priscilla A. Thompson j� / � 1� John "anager
City Clerk l 6 City
APPROVED AS TO FORM AND APPROVED S TO i ORANCE
CORRECTNESS: REQUIRE ENTS:
Julie O. Br'.' 4Depaftd�'i nt rim Director
City Attorney / of Risk Manageme nt
EXHIBIT —1
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE, • if the resources awarded to the Recipient are from more than one Federal program, provide the
same information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Urban Area Security Initiative (UASI)
Catalog of Federal Domestic Assistance title and number: 97.067
Award amount: $10,708,461
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED
UNDER THIS AGREEMENT:
NOTE.• if the resources awarded to the Recipient represent more than one Federal program, list applicable
compliance requirements for each Federal program in the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows;
1. Recipient is to use funding to perform the following eligible activities as identified in the United
States Department of Homeland Security, Federal Emergency Management Agency, National
Preparedness Directorate Fiscal Year 2009 -10 State Homeland Security Grant Program
(SHSGP), consistent with the Department of Homeland Security State Strategy.
16
Z. Recipient is subject to all administrative and financial requirements as set forth in this Agreement,
or will be in violation of the terms of the Agreement.
NOTE: Section .400(d) of OMB Circular A -133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided
to the Recipient.
Attachment A
I
Budget and Scope of Work
Proposed Program Budget
4- Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the
"Proposed Program Budget" as a guide for completing the "Budget Detail Worksheet" below.
41 The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the
corresponding Authorized Equipment List (AEL) reference number. The AEL can be found at www.rk
4- The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, 25% of the award
allocation has to be used for eligible LETP- Type activities.
However, at the discretion of the Recipient, funds allocated to Management and Administration costs (as described in the "Proposed
Program Budget ") may be put towards Programmatic costs instead. However, no more than 3% of each Recipients' total award may
be expended on Management and Administration costs.
nw
Fr �Ft a••R entAe»c� t e g _� r3J m$ ntAT o
Award Allocation $11,039,650.00
FY 2010 -State Homeland Security
Grant Program - Urban Area Miami UASI State Management & Administration withheld $331,189.00
Security Initiative - Issue 49 3%
i
Expendable Award Allocation after 3% $10,708,461.00
reduction
LETP -Type Activities (25% of award allocation)
This amount is not in addition to the remaining 52,759,913.00
award amount but instead signifies the amount
needed to meet the 25% requirement.
Management and Administration
(the dollar amount which corresponds to 3% of $321,253.00
r, the total local agency allocation is shown in the
column on the right).
s�m
W IN 0 'r�`, �,`v"'''1'�`?"
r A y ''''r Ft"F y�iN'
t o �sr, otal Nara x r h v � , r r08463OOa '
3 A:e? zL� ' _ tea Ar3er� r} u z�a * k 3 Y s
.Vy E ll .t �-" ✓ s S�„ t A.+r*t. , „ , ��" + t+
x^J+ 1 �S
} r s iu axe. iY 1$ i31 9� nw
,, -.r zr „y, Sfa erR4- �CSAcnstS q�? a.t ..,3d{ ` � •`,',3-��� -:
r �',�➢�.�i'���s K rl' - .�. r���c��.��`_•Y? ..z "�' ,"�:2re..�"���i.5t k.�'i`"�`v~:'�"+1(F.u'•.5�
18
i
Budget Detail Worksheet
The Recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the
'Proposed Program Budget ".
if any changes need to be made to the `Budget Detail Workshcct ", after the execution of this agreement, contact the grant manager listed in this
agreement via email or letter.
a 0, W , a d
!��# F Y ... ' .5.� vl �'4' ? �'°+`a IF $'3t'
_� 'llovvaGlenFlantimg Costs• t i �Qua,ttty iCJnit Coshq! 3 .Total
;rc- s;s,.,:�e`.a��- •z's:t>�s b ac .x�" 4 ���� "'.x��awxa.
Developing hazard /threat- specific annexes that incorporate the range of
p revention, protection, response, and recovery activities
Developing and implementing homeland security support programs and
adopting ongoing DHS national initiatives
Developing related terrorism prevention activities
Developing and enhancing plans and protocols
1. Emergency Public Info /Warning (Split between Planning and 1 $100,000
Equipment)
1 $350,000
2. Regional Project Planning 1 $93,340.45
3. Regional Planning, Training and Exercise (Split between 1 $50,000
Planning, Training, and Exercise)
1 $50,000
4. Planning, Training and Exercise (Split between Planning,
Training, and Exercise) 1 $100,000
5. Planning, Training and Exercise (Split between Planning, 1 $50,009
Training, and Exercise)
5. Personnel and Asset Tracking (Split between Planning and
Equipment)
7. Disaster Plans Updates
Developing or conducting assessments
1. Vulnerability Risk Assessment 1 $25,000
1 $100,000
2. CI /KR Assessments 1 $98,397
3. Vulnerability Assessment for MDFR Headquarters
Hiring of full or part -time staff or contractors /consultants to assist with
planning activities (not for the purpose of hiring public safety personnel
fulfilling traditional public safety duties)
1. Emergency Management Planner 1 $147,000
1 $329,000
2. Emergency Manager Planning Coordinator 1 ' $147,000
1 $75,000
3. Regional Program Coordinator 1 $40,000
1 $140,000
4. Emergency Management Specialist
5. EOC PlannerSustainment
F 1ntPlliaPncP_ Analvsts
19
I
Conferences to facilitate planning activities
Materials required to conduct planning activities
I Travcl /perdiem related to planning activities
i
Overtime and backfill costs (in accordance with operational Cost
Guidance)
Other projects areas with prior approval from FEMA
Issuance of WHTI- compliant tribal identification cards (HSGP only)
fS'z+uu.w L �-'"" ° 'ww r' -r ° dta <3y
EI�owable "SGP a d� O ?n� tionaflt cttvities,* n Quantity r Y7nittGostM" Total(Cost <.
]imitdto,2�% oche fota]ut�JSI,�ay ��
Reimbursement for select operational expenses associated with increased
security measures at critical infrastructure sites incurred (up to 50 percent
ofthe allocation)
Overtime for information, investigative, and intelligence sharing
activities (up to 50 percent of the allocation)
Hiring of new staff positions/contractors /consultants for participation in
information /intelligence analysis and sharing groups or fusion center
ac ti v iti es (up to 50 percent of the allocation) ry �y g
34E.ti '12 �3'��i. 4
Quanfi t"Ti{alCosf
Overtime and bac1i11 for emergency preparedness and response
personnel attending FEMA- sponsored and approved vaining classes.
Overtime and backfill expenses for part0time and volunteer emergency
response personnel participating in FEMA training.
20
Training Workshops and Conferences
1. EOC /Sectional Training and Drill 1 $57,052.66
1 $130,000 '
2. Alf Hazards Incident Command Training and Backfill 1 $70,000
1 $275,000
3. Field Force Maneuvers Training and Exercise OT /Backfill 1 $150,000
4. All hazards field training prop
1 $97,787.65
S. Training, exercise overt ime and equipment (to include USAR,
Hazmat, Dive and EOC) (Split between Equipment, Training, 1 $200.000
and Exercise)
1 $50,ODO
6. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise) 1 $33,000
1 $85,000
7. Region 7 Forensics Computers (Split between Equipment and 1 $18,602
Training)
1 $23,974
8. Planning, Training and Exercise (Split between Planning, $200,000
Training, and Exercise) 1 $252,364
1 $50,ODO
9. Anti - Terrorism Awareness and Educational Materials
�. FLUSAR Training
11. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
12. TLO Training and Other conferences
13. Countywide Hospital Disaster Preparedness Training
14. Public Awareness Campaign
15. TLO Training
Full or Pan -Time Staff or Contractors /Consultants
Travel
Supplies _
Tuition for higher education
Other items
A complete list of FEMA approved courses may be found at %j - oio usdoi eov /FEMA/docs/Elieible Federal Courses.odf
;A 'l�t tcY =�,aaxr,� �,Quar�ys ost�9�` 3
owable :Exercrse Costs L , u'e L k �s r x ti
21
Design, Develop, Conduct and Evaluate an Exercise
1. Training, exercise overtime and equipment (to include USAR, 1 $150,DD0
Hazmat, Dive and EOC) (Split between Equipment, Training,
and Exercise)
1 $50,D00
2. Regional Planning, Training and Exercise (Split between
Planning, Training, and Exercise) 1 $75,000
1 $50,000
3. Monroe Recovery and COOP Exercise
1 $50,000
4. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
S. Planning, Training and Exercise (Split between Planning,
Training, and Exercise)
Exercise Planning Workshop - Grant funds may be used to plan and
conduct an Exercise Planning Workshop to include costs related to
planning, meeting space and other meeting costs, facilitation costs,
materials and supplies, travel and exercise plan development.
Full or Part -Time Staff or Contractors /Consultants - Full or part-Gme
staff may be hired to support exercise - related activities. Payment of
salaries and fringe benefits must be in accordance with the policies of the
state or local unit(s) of government and have the approval of the state or
the awarding agency, whichever is applicable. The services of
contractorsJconsultants may also be procured to support the design,
development, conduct and evaluation of CBRNE exercises. The
applicant's formal written procurement policy or the Federal Acquisition
Regulations (FAR) must be followed. --
Overtime and baclill costs— Overtime and backfill costs, including
expenses for part-time and volunteer emergency response personnel
participating in FEMA exercises
Implementation of HSEEP
Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are
allowable as expenses by employees who are on travel status for official
business related to the planning and conduct of the exercise project(s).
These costs must be in accordance with state law as highlighted in the
OJP Financial Guide. States must also follow state regulations regarding
travel. If a state or territory does not have a travel policy they must
follow federal guidelines and rates, as explained in the OJP Financial
Guide. For further information on federal law pertaining to travel costs
please refer to httn' / / H,"m , . oin usdot - ov/FinGuide
Supplies - Supplies are items that are expended or consumed during the
course of the planning and conduct of the exercise project(s) (e.g.,
copying paper, gloves, tape,.non- sterile masks, and disposable protective
equipment).
Other Items - These costs include the rental of spacc /locations for
exercise planning and conduct, exercise signs, badges, etc.
22 _ ..
l
Eli rblc E u� merit :Ac ursltion Costs%
g quip r .. 9
"Ihc table below hl h is the allowablee w n
mentcate oes'forthis + "
r q, P g r ?r + r
sward A comprchensin listing of these al]ow able cqulpment categories a x
and specific gmpinenf'ehglble under Each category can be found on the t�
web basedAuthonzcdEquipment�ist at http / / /wwr "rkb us °rkb us rfA r Quanflty Un°t Cost Total Cost L r
Chch'on Ab c?o icd FAurpf66if— I(AEL) . 3
x
If you wish to purchase a piece of cgmpmcnt from any, cnicgory Y
below then .m the space given below that category put the AEL
,ttemrnumber and"trtle � i , z � f. �
rr *t:a� 's"h"a:�'wf2'a°'T'„' P�•S�"," l,1,1 VA�
a.P,ersonalprotecLveegmpmen
f'4'Sf`rf �."t'�./'7!L^,17h�.•::tra�r': v:�,Y.- rs'xl�? -cF� °. 1;,� �11,k�i'.; '?`e <'h sit ,!�.* � a.,. .,fl L.i. aH .t C..,nr . iv ;s�,..
1. SCBAs (AEL# 01AR -01 -SCBA) 1 $180,000
1 $22,000
2. Ballistic Vests (AEL# O1LE -01 -ARMR) 2 $12,000
i $475,000
3. Tactical Carrier Vests (AEL# 01LE -01 -ARMR) 1 $86,064
4. CBRN Enhanced and NIOSH. approved SCBAs (OIAR -01 -SCBA)
5. SWAT Team Equipment (AEL# 01LE -02 -HLMT, OIAR -02 -APR,
01LE -01 -SHLD, OIAR- 02 -APRC, O1LE -01 -HLMT, O1LE- 02 -PRPD,
O1ZA- 06 -HYDR)
J'rS,�It w: ���.x��rt
Fxplx; is .� dey,ce- Fit�gatln� aria remedt�on e qu�p m e nt �,R.. °;l� t ���.��s:. �.s k; 7 ' •+ �x...l. „ y �r Ii N� 1: r �•2ke K �, ,
I. Assorted SWAT Tools (AEL# 02EX- 02 -TLRO) 1 ! $10,000
1 $3,000
2. PPE Boots (AEL#42PE -02 -BOOT)
.�.}, : a,.ti a' i a*v:b a� 7 ,. „y Y `Gi tR` +fi x • l� ✓ .'$n r v - .
CBKNE'operaUonal.searchznd rescue egmament?Iti
1. Target Hardening - Miami Dade Transit (AEL# 030E -03 -LOTO, 1 $130,000
030E -03 -TIMR)
1 $75,000
2. Andros FGA Vestal Bomb Robot (AEL# 030E -07 -ROBT) 1 $10,000
1 $17,000
3. Assorted Tools for Bomb Squad (AEL# 030E -04 -K TL) 1 $10,000
4. Power Hawk P16 Rescue Tool (SWAT) (AEL# 035R -02 -TPEL)
S. Technical Rescue Equipment (AEL# 03SR- 02 -TLHN)
- .:;; , k}:g : �-., k. i "5 >2•`- ..�::sf <; :;. �,��7 . 1++.,r rti n t �a r �+ « "�' �� Z h' v�F4 + vv
vIr fonnation techriolo�y �° t " (4 er rt2% r
.i3�.:.4 }F. ✓J`r.:L,_ F. ac LN.•N'S .AYC+= n,-EY. .lr_: 3 ): .i .. R..S }. ,:T'. :..}.dir �. .1Yr
wr..
E
1. Mobile Data Terminals (AEL# 04HW- 01 -MOBL) 1 $200,325
1 $90,000
2. Fixed License Plate Reader (AEL# 04MD- 01 -CMRA) 1 $52,922.58
3. Integrated Computer Hardware /Operating 1. $12,000
System /Communications (AEL# 04HW- 01 -1HNW) 1 $70,000
4. Weather Bug (licenses) (AEL# 04SN- 01 -XMIT) 1 $1,881
1 $46,000
5. Region 7 Forensics Computers (Split between Equipment and
Training) (AEL# 04HW-01-INHW) 1 $79,423
6. Incident Command Tracking System Software (AEL# 04AP -05-
CDSS) 1 $48,448
1 $130,000
7. POC Computer Units for WEB EOC Connectivity (AEL# 04HW-
0 1 $100,000
1-MDBL)
8. Fire' Service Intelligence Enterprise (AEL# 04MD- 02 -PROJ,
04MD- 03 -DSP, O4MD- 01 -CMRA, 04HW -01 -INHW, 04HW -01-
HHCD, 04HW- 01 -MOBL)
9. EMS Tablet Equipment (AEL# 04HW -01 -INHW)
10. Personnel and Asset Tracking (Split between Planning and
Equipment) (AEL# 04AP -02 -OAPT)
1L. Video Foren (AEL# O4HW -0I -DTOP, 04HW- 02 -STOR,
041V,D- 03 -DISP, 04HW- 02 -ALLI, 04HW- 01 -SRVR)
C3b er j s cunty
r.
✓ __ a.v ...'iik;w.. - :
1. v NetMotior, /Mobile Data Project (AEIk 05 EN -0O -ETRN) 1 $40,000
1 $10,OW
2. Region 7 Forensics Computers (AEL# 05HS- DO -FRNS) 1 $50,000
3. Firewall Protection for Police Computer Network (AEL# OSNP-
00 -FWAL)
canons egatpment
3nteroperable commurii -�? , $r �� t +3 x + _.`•,s � ��E.r, f „��_t,v.k,,..Jn, . ,. z: '�a°,.:. .� - v::.;r: s
5.: a,._.. .7.i -sx;r r >f -.ri M1r.�ra�]... :•. .rto- -
I. Interoperable Communications Radios (AEL# 06C F-02-PORT) 1 $189,000
P -0
1 $200,000
2- Emergency Public Info /Warning (Split between Planning and
Equipment) (AEL# 06CC- 05 -PRTY) 1 $115,001.32
1 $23,400
! 1
3. EOC Enhancements (AEL# 06CC -02 -DSAD) $10,000
1 $90,000
4. Satellite Phone Sustainment (AEL# 06CC -03 -SATP) 1 $27,000
1 $3,750
S. Blackberry Replacement Cache Citywide (AEL# 06CC -02- 1 $1,077
DSAD) 1 $360.00
1 $118,397
i
6. Blackberry Sustainment Citywide (AEL# 06CC -02 -DSAD) 1 $313,440.99
7. Ethernet Secured @ Fire College (AEL# 06CC- 05 -PRTY)
8. Direct TV Sustainment for JIC &MCU (AEL# 06CC -02 -DSAD)
9. TacPack Sustainment (AEL# 06CC -02 -DSAD)
10. Sustainment for Mobile Command Vehicle (AEL# 06CC -02-
DSAD)
11. Video Conferencing (AEL# 06CP -05 -VCON)
12. 800 MHz Radios (AEL# 06CP- 01 -MOBL)
.. _,� - ..:.�... -,. •...... .' >NJ. ^.�:� ?C "�•%�.::','Y:��':a .�jli�r`.••�_N:.r�:.y,:lvj z. [ l.,Y:'.i.I.:- :�Jr't,
• '?r'%1� <, c'dw'3!+Zta f` t u >� s� 5 r rsd ,µcfi., 1 [ r .,s � 7''fi . .,�'kd ,� c x yyS J�'tC' C.; ,+ � y y � t vX �:LS.
`�Deuechon;Pqu,�pmen ;fix ri-�`cfz:P.:f,'�x^a31y�;i, ,_ds �.e��._�•?f:'.x�..t'',h-9,. ��x� ,•��:.:.,�f �Y. �°�� ;yu � . �.�.�
1. Bomb Detection Canine {AEL# 07ED-01 -DOGS) 1 $9, 000.32 of vs y� 9
�.IGt, r - vnt , e� .ate � � ' - '/L w �v.i�: = i -J -^`. j' �':' • Y � s::ft"3'5111^'yAie .''q.��.:('.'it'� v.' i� - iZ�r`�..l.�',�.1�,•yy��� w1 �C :� �4PY.Y,r.��,L7 � �:.��,9
L s'u'r+'S'f �'�• C L%'Lvr / .{ Y { iF {'M' i ��kr '4°.`� � rv. ,'���ttS�Z��:f'.ti
. . �D'e'contammabon/ ut ment�(HSGP'onl � n ,r �' � M'�m�' `- • "' "' "^
'ri L:r�y.'_•c:. .c>z' L.. pa_ -'�c.sr»•xt':c<: �!,.cro-r... tu�.N { ? a `t4"l� "f.�.a P'_.um. _ ..'�.,.. �+5�. `i.. -c fi._u. '� +, ?r.
1. WND Decontamination System for Emergency Vehicles (AEL# 1 $60,000
OB02- 02 -MCDS)
1 $37,389
2. Mass Decon Nozzles (AEL# OBD2 -02 -EDCS)
ORE
trl�hb .'� ti+i'ty •y4SV*." g ' < F
r is -� 3S xu� ,; st a '!-' '#~-•' `a• - 1, t1
��z�.�.
.n "i "t "rH'?;'�
�ry t k t Ld dFms s' n X1 v ®�f� c1n k y,.
r.l � i'� F £ " ro ,�?.�Ss+ �"x .�•a: ,•r. ?_ � .1 i£;.4� ..t . ?:,� .,.�f.�:.�..!�, . r �.
RN
�•EOw�r � r. .,�:� ?_� „1'��,•��: _A3�eA.�,..
1. Generator (AEL# LOGE -00 -GENR) 1 $63,295
1 $50,000
2. Backup Portable Emergency Electric Power (AEL# 106E -00- 1 $65,000
GENR)
' 3. Generator (AEL# 106E -DO -GENR)
1 4 Emergency
Y� : Io r '; 1'd R','• Y 1 . fii^ !rx ,� f w o cl1t ' k`A :hTi'�.
1 ',FGB�ETC {efCI1Ce II13f1:R915'�'y: ��`�'�. "r�r- `_ "�I"�.:!LLx�c:, r:.�fi{P�,•f .;�'s 'n�#�:..�^��r.'f'^ , ,�'•'�. � Y �,r ..w.., r..R4s.[,,....,
_, -.::. � .. .' ':S?:'=
�CBRNEimc�den ' sevelireles � 4 n. 2H� s 1 '� �n:��,; ° t'' i s7rf'��t;,� '` I '` � ? 5. �
po > » ?.x.:,::s.., c >�� ... „�C 7'!!c, ..13.:.. �_., Vii• ... 3;...�': �
25 .
1. SWAT SUVs for CBRNE Response (AEL# 12VE -00 -MISS) 1 $100,OD0
1 $10,000
i
2. Equipment Trailer (SWAT) (AEL# 12TR- 00- TECIP) 1 $198,000
3. Special. Mission CBRNE Crime Scene Investigation (AEU# 12VE- 1 $53,434.48
00 -ML55) 1 $141,958
Command Van (AEL# 12VE- 00- CMDV)� _ �•-
5. Emergency Animal Care and Rescue Unit (AEL# 12VE -00-
MISS)
6 d + tl<' 'r : f;;.'. a( ci'$ a3•Kt$C;:`a�''�i(i'�'ij %e���1,M1 •' } t - ' "3:r Ml�i: �fB �r X!~ ' -N7+ �'q',:'�'` ivr ,: ' ra'' « f yVx r
�rl 1 rw d kZ pr
( xTerronsm madent revenUOn c ut menttp !� h vC '0(, 9 +tltltl
: G3'➢h a..'. f+_ ?4' G/! AV ?'tA!..CC°suE'1ft:r..7.L..r •..'eraln4Ar�R :. d'.r. (�f i.�. ,r :... ,aH < '4�..:
1. Emergency Notification System for South Florida Region 1 $170,000
(AEL# 131T- 00 -ALRT)
1 S100,000
2. Surveillance Detection (AEL# 13LE- DO -SURV) 1 $498,818.54
1 $200,000
3. Guidestar (AEL# 131T- OO -INTL)
4. Investigative /Intelligence Hardware (AEL# 131T- 00-INTL)
L'z9- Ai t_`^' r u'�•r' f 'Ff 'a. P s41 f n e �, �S je �, ? i rrSr ^ kr ,Yk yi
+P.tiyst cal! secur5tyenhancementeguipmentI C'�a'1L t. r�"f.." ° , G .?kJ'"6 s ma a
;w•. ✓:c_r _» uLK 'L„ a..,n. f «. icr„Jh+...u,... *�l+
1. 650 Warehouse Security (AEL# 14SW -01 -VIDA) 1 $50,000
1 $50,000
2. Target Hardening— MIA (AEL# 14SW -01 -WALL) 1 $50,000
1 $5,000
3. Target Hardening - Miami Dade Transit (AEL# 145W -01- 1 $348,112
DOOR)
4. Critical Infrastructure Documentation Kit (AEL# 145W -01- 1 $30,000
SIDP)
• 1 � $50000
5. CCTV Project (AEL# 145W -01 -VIDA)
$30,000
Security Alarm for Major Sewer Pump Station (AEL4 14SW-
j 01 -ALRM)
Security Cameras for Water Tank /Pump Station(AEL# 145W-
�} s 08- 01 -VIDA)
Security Fence - Public Works Yard (AEL# 14SW -01 -WALL)
�,Inspection;and`.Screenino systems ; ¢ ?a fi?... '' i,.. ,' •' T Y, "'i. � n � r _ _ ; �:rr. _"..
._. _ . ... .. .. .. ... .... ....... .. .. ... ..: ..r.: ...._. _r;: '.:. -. -:: .. - :. "..� -. 18.4..7 \• :'.4: - %uJ�ii:,.
'?:grsbultiire;Terronsm:Piav i�ntion_Response; an8 Mit gat}on (HSGP only) 1 ':ifs { ;;
- 7C..: - ^.!1: ^T' - n`f� 33ur� ' +S';•A1 $�c+`1:' _'L.R" rlyi'r,; i ii -':�;�5;
.:.,.e_ r.; .:.�.. %•�hr. • >rv.e » " �a�:'.3yt' °..,`ta.. ;,: r'`',ti ?t 1 G;k',�;... . �...'� , o ,?.^, : r >.
fir: :..t7:e� . ;ar rr °-:z va..:f�. t = T - � 4 s:li • - t a „F :.:�, „F7,',t:l:Jti • _ "!�� et ?�J.y:�.� ���r:..f;m.- u.n.;ei..r, TF�I r.:r :�'
>I L - "p . , r, r r ' !� ',� � '� r '"'$- ':'„.e•x k:>~:. 14 r M .�!�.:k+s +.
CBRNE)Preventton.and IZesponse.H•atercraft�.• ' 11 � .. :. �' _'' �' ��ta. r: >...a�e�>:�!::�ei, ._. .J $.�: +�. � _r?^ m � _-� :rw•:�b + -;=�
as a .;,n. - .. ._,_._ ...a+>r.a ,. _ r_ t.. aan:...nea:::w•rvecni' <. :. -: _.h.r.9;.... a: ,' . aid i.
1. UASI Fire Vessel Maintenance & Equipment (AEL# 17WC -00- 1 $100,000
BOAT) 1 $188,397
1 $226,796
2. Rigid Hull Inflatable Boat (AEL# 17WC -00 -BOAT)
3. 28 Foot Fire Boat (AEL# 17WC -DO -BOAT)
CBRNEsAvtailon Equipment
•
..;va,' r'"q nTl°t'f ': �5 aiLS"'ai •ax i} y -t.l. sn ti.^rr�. `' vii �h, i � t G .obi v7 r ' rr , P1SN S r i r+ F"dr. ; 'kA ?n' ;w Y sr`5}"'�•�..W ...
GBRNE IotrisUcal,su art a ur ment F rt r 1 f4r],tx 4,
a�.. ..•1��M`hi.. "r,�(° ,:.�r+_,,,t:
1. POD Logistical System (AELN 19MH- 00 -CONT) 1 $140,000
f .� +w4q. "�rL v Nft; • i.` r * qt I r �t 9o � � G; F �a x ;' ` r r3� 3 i rt1� rs� 1 u 4 y ��"� w1 s"rttY s� �.
Intervenuo�tequipment w p r wt �•�1>� ,y�, �'�- ':L3f�r� ��' �+�' '''a'"� f''� ..f: � �'� >r�?�'�gi`�'�� . ". c� :.,� ..
i Other aitthorized ut ment`costs' rnclude"an construe{ ton or ienovatton gbsts ut thls'catggory Written +appiovaltmustbe provided by� ",
r?..�„ � g '!r •:,R>x �Q.. p &+�+✓' ...� -� �t kS !'.b� y Pl lytv..^lmraahZ : �Y 'RF•e -in ^Y � r d �r''e.l, � r n q FI a � r,(r h
%rFEMA'; ndrytofihe,us.e`ofan ,; fundeitorsconstruetton ;or�reno >�atton) P�,k uY..k...:t'�'�i,a1r ��rt.,2 _",`ls:- ��..;t »;xu e. P, i...u.�:,�,..ri ,�.�.�
1. Mobile Command Vehicle Sustainment . (AEL# 21GN -00 1 $20,000
MAIN) 1 $50,000
2. Repair and replacement for UASI purchased equipment (AEL#
21GN -DD -MAIN) 1 $4,499.91
3. Training, exercise overtime and equipment (to include USAR,
Hazmat, Dive and EOC) (Split between Equipment, Training, 1. $272,500
and Exercise) (AEL# 21GN- 00 -TRNG)
4. Target Hardening- MDPD Headquarters (AEL# 21GN- 001NS - 0
a' "e- '.. &2
�2i rss €l
Up to 50 percent of total program funds may be used for personnel and
personnel - related activities
Eligible Ma ' mintstratio �y ''
y Hiring of full -time or part -time staff or contractors/consultants:
:L To assist with the management of the respective grant
program
:1 To assist with application requirements of the grant program
To assist with the compliancy with reporting and data
collection as it may relate to the grant program
1. Management and Administrative Cost 1 $321,253
Development of operating plans for information collection and
processing necessary to respond to DHS /ODP data calls.
Overtime and baclSll costs — Overtime expenses are defined as the
result of personnel who worked over and above their normal scheduled
daily or weekly worked time in the performance of FEMA— approved
activities. Bacl:fill Costs also called "Overtime as Backfill" are defined
as expenses from the result of personnel who are working overtime in
order to perform the duties of orher personnel who are temporarily
assigned to FEMA— approved activities outside their core
responsibilities. Neither overtime nor backfill expenses are the result of
an increase of Full — Time Equivalent (FTEs) employees. These costs are
allowed only to the extent the payment for such services is in accordance
with the policies of the state or unit(s) of local government and has the
approval of the state or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of
government may not receive compensation from their unit or agency of
government AND from an award for a single period of time (e.g., 1:00
pm to 5:00 pm), even though such work may benefit both activities.
Fringe benefits on overtime hours are limited to Federal Insurance
Contributions Act (FICA), Workers' Compensation and Unemployment
Compensation.
Travel expenses
Meeting - related expenses (For a complete list of allowable meeting -
related expenses, please review the OJP Financial Guide at
http: / /w%-w.ojp.usdoj. gov/FinGu ide).
Acquisition of authorized office equipment, including personal
computers• laptop computers, printers, LCD projectors, and other
equipment or software which may be required to support the
j l imp lementation of the homelan d security strategy. J
27
The following are allowable only within the contract period:
4l Recurring fees /charges associated with certain equipment, such as
cell phones, faxes, etc.
1 Leasing and /or renting of space for newly hired personnel to
administer programs within the grant program.
TOTAL $10,708,461.00
28
r � ,
B. Scope of Work
Funding is provided to perform eligible activities as identified in.the office of Grants and Training Fiscal Year 2010 Urban Area Security
Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible
activities are outlined in the Scope of Work for each category below:
1. Categories and Eligible Activities
Urban Arc& Security Initiative
FY2010 UASI allowable costs are divided into the following categories: planning, organization, equipment, training, exercises,
management and administration cost are allowable cost. Up to 25% of UASI funds must be dedicated towards law enforcement
terrorism prevention- oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs
have been listed in the "Budget Detail Worksheet" above.
A. Planning
Developing hazard /threat - specific annexes that incorporate the range of prevention, protection, response, and recovery
activities.
Developing and implementing homeland security support programs and adopting DHS national initiatives including but not
limited to the following:
• Implementing the National Preparedness Guidelines
• Pre -event recovery planning
• Implementing the National lnfras'tructure Protection Plan and associated Sector Specific Plans
• Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable
Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency
Communications Plan (NECP)
• Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including
implementing the NIMS National Credentialing Framework
• Modifying existing incident management and EOPs to ensure proper alignment with the NRF coordinating structures,
processes, and protocols
• Establishing or enhancing mutual aid agreements
• Developing communications and interoperability protocols and solutions
• Conducting local, regional, and tribal program implementation meetings
• Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS
Integration Center (NIC)
• Designing State and local geospatial data systems
• Conducting public education and outreach campaigns, including promoting individual, family, and business emergency
preparedness; alerts and warnings education; and evacuation plans as well as CBRNE prevention awareness
• Preparing materials for State Preparedness Reports (SPRs)
• WHTI implementation activities' including the issuance of WHTI- compliant tribal identification cards
Developing related terrorism prevention activities including:
• Developing Iaw enforcement prevention activities, to include establishing and/or enhancing a fusion center
• Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center
Developing and planning for information/intelligence sharing groups
• Hiring contractors and consultants to make recommendations on the development of capabilities at State and Major Urban
Area fusion centers; such centers should be designed in support of the analytic and other baseline capabilities as outlined in
the Global Justice Information Sharing Initiative's (Global) Baseline Capabilitiesfar State and Major Urban Area Fusion
Centers
Integrating and coordinating public health care, public safety, and health security data - gathering (threats to human and
animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events
Integrating and coordinating private sector participation with fusion center activities
• Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National
Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate
Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery
• Multi- discipline preparation across first responder community, including EMS for response to catastrophic events and acts
of terrorism
Accessible public information/education: printed and electronic materials, public service announcements, seminars/town
hall meetings, and web postings coordinated through local Citizen Corps Councils
Citizen Corps -volunteer -programs and.other activities-to strengthen citizen participation
i 1
Conducting public education campaigns including promoting individual, family, and business emergency preparedness;
promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the
Ready campaign
Evaluating Critical Infrastructure Protection (C]P) security equipment and /or personnel requirements to protect and secure
sites
•
CD cost assessments, including resources (e,g„ financial, personnel) required for security enhancements/deploymenis
• Multi - Jurisdiction Bombing Prevention Plans (MJBPP)
• Underwater Terrorist Protection Plans
Developing and enhancing plans and protocols, including but not limited to:
. Developing or enhancing EOPs and operating procedures
. Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans
Activities associated with a conversion from wideband to nan owband voice channels
Implementing Statewide Communications Interoperability Plan (SCIP) and Tactical lnteroperable Communications Plans
(TICPs) that al ign with the goals, objectives, and initiatives of the National Emergency Communications Plan MCP)
Developing protocols or standard operating procedures for specialised teams to incorporate the use of equipment acquired
through this grant program
Developingterrorism prevention/protection plans
• Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and
implementation of State or Urban Area Homeland Security Strategies
• Developing plans for mass evacuation and pre - positioning equipment
• Developing or enhancing border security plans
• Developing or enhancing cyber security plans
• Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port)
• Developing or enhancing cyber risk mitigation plans
• Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans
• Developing public/private sector partnership emergency response, assessment, and resource sharing plans
• Developing or enhancing plans to engage and interface with, and to increase the capacity of, private sector/non-
governmental entities working to meet the human service response and recovery needs of victims
• Developing or updating local or regional communications plans
• Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies
• Developing or enhancing continuity of operations and continuity of government plans
• Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets
provided under the NRF
• Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures integrating local first responders)
• Developing or enhancing evacuation plans
• Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS)
• Developing or enhancing plans to prepare for surge capacity of volunteers
• Developing or enhancing the State emergency medical services systems
• Developing or enhancing plans for donations and volunteer management and the engagement(tntegration of private
sector /non: govemmental entities in preparedness, response, and recovery activities
• Developing or enhancing Bombing Prevention Plans
• Developing school preparedness plans
• Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention
facilities, and public /private child care facilities
• Ensuring jurisdiction EOPs adequately address warn ings, emergency public information, evacuation, sheltering, mass Gaze,
resource management from non - governmental sources, unaffiliated volunteer and donations management and volunteer
resource integration to support each Emergency Support Function, to include appropriate considerations for special needs
populations
• Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols
• Designing and developing State, local, tribal, and territorial geospatial data systems
• Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency
Medical Services Information System (NEMSIS)
Developing or conducting assessments, including but not limited'to:
• Developing pre -event recovery plans
• Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop remediation/security plans
• Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or
matewide level
• Developing border security operations plans in coordination with CBP
• Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas
• Updating and refining threat matrices - - ;.f: '- ; " = '•'= y-
J
• Conducting eyber risk and vulnerability assessments
• Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to
identify critical gaps that cannot be met by existing local and State resources
Conducting Bombing Prevention Capability Analysis
• identification of specific catastrophic incident priority response and recovery projected
Activities that directly support the
1 needs across disciplines (e.g., law enforcement, fire, EMS, public health, behavioral health, public works, agriculture,
information technology, and citizen preparedness)
j Activities that directly support the identification of pre - designated temporary housing sites
• Conducting community assessments, surveys, and research of vulnerabilities and resource n, n
needs, and determi e citizen
education and participation to meet the needs
• Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies,
and cost/bcnefit analysis
• Soft target security planning (e.g., public gatherings)
Participating in the FEMA Gap Analysis Program
B. Organizational Activities - Urban Areas ar e allowed up to 50 percent of their FY 2010 UASI funding for Organizational
i activities.
Section 2008 of the Homeland Security Act of1002, as amended by the 9111 Act,
includes the following allowable activities:
• Responding to an increase in the threat level under the Homeland Security Advisory System, or needs resulting from a
National Special Security Event
• Establishing, enhancing, and staffing State and Major Urban Area fusion centers
Paying salaries and benefits for personnel to serve as qualified intelligence analysts
Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence
sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs
are limited to overtime associated with Federally requested participation in eligible fusion activities including anti- terrorism
task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
001), DS Border Enfo the rcement Security Task Forces, and Integrated Border Enforcement
Transportation Security Act of 2 used R proportion to Federal man-hour estimate, and only after funding for these
Teams. Grant funding can only 0
activities from other Federal sources (i.e. FBI JTTF payments to State and local agencies) has been exhausted. Under
circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source.
Intelligence Analysts —Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110 - '112), SHSP and UASI funds may be used to hire new staff and /or contractor
positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing
intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or
contractor personnel must meet at least one of the following criteria
o Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of
being hired; and/or,
o Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the
nforcement intelligence unit
military, or State and/or local law e intellig
All intelligence analyst training should be in accordance with the Global justice Information Sharing Initiative's (Global)
ldinfmum Criminal Intelligence Training Standardsfor Lem Enforcement and Other Criminal Justice Agencies in the United
'Stares, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter
ethics, information handling and processing skills, critical blinking skills,
expertise, analytic methodologies, customer - service
computer literacy, and objectivity and intellectual honesty. A certificate of completion of such training must be on
file with the SAA and must be made available to FEMA Program Analysts upon request.
Operational Overtime Costs - In support of efforts to enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrast ructure
to support select operational expenses associated
sites. FY 2010 SHSP or UASI funds for organizational costs may be used
with increased security measures at critical infrastructure sites in the following authorized categor cs:
Back-fill and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion
centers
Hiring of contracted security for critical infrastructure sites
Public safety overtime (as defined in this Guidance)
Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all
resources that are part of the standard National Gtuard'detp' Nat al Gu deployment package)
costs such as
fuel expenses, are not aiiowea except - pa,.....•._ - -• - --
Increased border security activities in coordination with CBP, as outlined in Information Bulletin #135
t � -
FY 2010 SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in v,Titing by
the FEMA Administrator.
B. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable FY 2010 HSGP
planning, training, exercise, and equipment activities.
• A personnel cost cap of up to 50 percent of total SHSP and UASI program funds may be used for personnel and personnel-
related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancemeni (PRICE) of
Homeland Security Act (Public Law 110 -412). Grantees who wish to seek a waiver from the personnel cost cap must
provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme
circumstances. In general, the use of SHSP and UASI funding to pay for staff and/or contractor regular time or
overtime/backfill is considered a personnel cost. Activities that are considered "personnel" and "personnel - related;' and
therefore count against the personnel cost cap of 50 percent, include, but are not limited to:
• Operational overtime
• Overtime/backfill to participate in approved training or exercise deliveries
• Salaries and personnel costs of intelligence analysts
• Overtime to participate in intelligence sharing activities
• Salaries and personnel costs of planners, equipment managers,
• exercise coordinators, and/or training coordinators
• Salaries and personnel costs under the M &A category
• Contractor costs associated with performing the above activities
C. Equipment Acquisition
The 21 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2010
HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB),
at hops: //+u rv.rkb.as. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DRS- adopted standards to
be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment.
D. Training
Allowable training -- related costs include, but are not limited to, the following:
Developing, Delivering, and Evaluating Training — Includes costs related to administering the training, planning,
scheduling, facilities, materials and supplies, reproduction of materials, and equipment.
Overtime and Backfili —The entire amount of overtime costs, including payments related to baclilling personnel,
which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable.
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1 :00 p.m. to 5:00
p.m -), even though such work may benefit both activities.
Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees.who are on travel
status for official business related to approved training.
Hiring of Full or Part -Time Staff or Contractors /Consultants — Payment of salaries and fringe benefits to full or
part -time staff or contractors /consultants must be in accordance with the policies of the State or unit(s) of local
government and have the approval of the State or awarding agency, whichever is applicable. Such costs must be
included within the funding allowed for program management personnel expenses, which must not exceed 15 percent
of the total allocation as specified in section E.6. In no case is dual compensation' allowable (see above). .
Certification/Reeertification of Instructors — States are encouraged to follow the FEMA Instructor Quality
• Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student
learning. This is particularly important for those courses that involve training oftrainers. This information is
contained in Information Bulletin #193, issued October 20, 2005.
Training Activities
States, territories, and Urban Areas may use HSGP funds to develop a homelan d securi ty training program.
Allowable training-related costs under HSGP include th e establishment, support, conduct, and attendan ce of training
specifically identified under the SHSP, UASI, MMRS, and CCP grant programs and /or in conjunction with
.—.— n_.. t o p ic s 'nrinrle hilt
emergency preparedness training by other Federal agencies (e.g., tyrt �, D ti r j . Al coc mn:ng ••• ----
_ ... are not limited to,. CBRNE terrorism, cyber /agriculture/food security, intelligence gathering and analysis, NIMS ,
- •.. related training, citizen and community preparedness, interoperable and,,emergency cornmunleatlou�, and ;af_ __ ;,: :•ter - :;-
r
volunteers, inf
w i t h p a r ticu l ar childr n and indivi
children, kecpingtchildrensw th parents 01Gguardians,uaddress ng needs
' of
end sheltering P
Liana ement Planning Guide jar
unaccompanied minors, and integrating the accessibility and functional needs of children and adults with disabilities
(see Comprehensive Preparedness Guide 307 jCPG -301): Interim Emergency g
Special Needs populations and other resources for additional information). en throug art After Action
Training conducted using HSGP funds shoul tibute to building a cap ability t thatw II be e valuated through on exercise.
Report/Improvcment Plan (AARf IP) a and addressed in the State
Exercises should be used to provide the opportune t
s should bea de ar n t t fi d idathe skills rn in training, as we
to identify training gaps. Any Veining or training gaps
or Urban Area training cycle. All training and exercises conducted with HSGP funds should support the development
and testing of the jurisdiction's FOP or specific annexes, where applicable.
E. Exercises Further, Urban Areas are an t icipated training All Urban Areas are required to develop a nn the Homeland Security d Information Network d (HS17� to the �� Grants an Exercise Plan CT
Preparedness Community of interest (COD encouraged to deve ediat year, With exerc�e b ng um th takes
p considerat
Opportunity to utilize framing received.
for at feast the immediate
Further guidance concerning the Training and Exercise Plan and the Training and Exercise Plan Workshop can be found at
hilDr• / /hseep_dhs goy
Allowable exercise- related costs include:
Funds Used to Resign, Develop Conduct, and Evaluate an Exercise — Includes cos ts related to planning, meeting
• space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Grantees are
encouraged to use government facilities to conduct meetings and conferences whenever possible.
Hiring of Full or Part -Time Staff or Contractors /Consultants —Full or paow staff may be hired e support
p IicanPs formal written
exercise - related activities. Such costs must be included within the funding allowed for program managemen
whichever is more stringent— must be followed.
personnel expenses, which must not exceed 1 S percent of the total allocation, The a p
Procurement policy or the Federal Acquisition Revelations (FAR} —
In no case is dua[ compensation allowable. o personnel,
Overtin+e and BaclSill — The entire amount ofovrA'[nc costs, indudiug payment related to bre allowable p
which are the direct result of time spent on the design , development and conduct of exerases are allowable expenses.
ln
These costs are allowed o nent the ex tent the P
the approval ofthc or i
arding agency, Whichever israpplicable' of the fate
or unit(s) of local g emp loyee of a unit of govern ment may not receive compensation
no case is dua( compensation allowable-
That's, o award for a single period of time (e.g., i:06 p.m. to 5:60
from their unit or agency of government AND
P.M.), even though such work may benefit both activities. — who are
Travel n na ° condo t of exercise projects} ob HSEEP programmatic
orequirelments es ° described in the bu to
the plan
website (e.g., Improvement Plan Workshops, Training and Exercise Plan)'
Supplies Supplies are items at are expe vestape, Dori st d uring
masks Band ourse of disposabl ep otectieg c
pment)f the
exercise project(s) (e -g -, copying paper, g
ude the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise
Other Items —These costs incl
signs, badges, etc-
Unauthorized exercise- related costs include:
e cons"ction
4 Reimbursement for the maintenance and/or wear and tear costs of general use vehicles .g -,
vehicles) and emergency response apparatus (e.g., fire trucks, ambul the scope of exercise conduct (e.ances).
t Equipment that is purchased for permanent in
and /or use, beyond g.,
electronic messaging signs).
EXErclse Requirements
Exercises conducted ram with Y ). su ppor t
EP G uidance for d er csexdesiga,`deve opment, conduct, t, evalua on Secu
, and improvement
and Evaluation Prog ( roi sample exercise materials and templates.
planning is located at ltlrps,r�seep,dhs.gov, The HSEEP Library p
o fn mntion is.available online at the NIMS Integration
Center exe
hrlp.•Jlun �gfen a.gm� /er eggencyhrir u/indexsh pm.��� ,•,ar..: ^. -- - .
Where applicable, the Training and Exercise Plans should include training and exercises that support spec programs, such
as the Regional Catastrophic Preparedness Grant Program. Oss a ll
Stasis arc encouraged di tr c surge c apabilities and integrai g acs ss bility and funct onal needs of children and
recovery, including pcdt
adults with disabilities.
s used in HSG and CCP exercises include:
P- funded exercises must be based on the d CCP rban Ar
Exercise Scenarios. The scenario
Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UA! natural MMRS,
t t ork
Exe c sce1nariosamustbe ca n scope and sizes as defined by the National Response Fra ew�rs larg
cus on The scenarios used in SS o -f lase exercises r t warrantlmvolvoment existing
from multiple jand d c and e
enough in scope,
disciplines and n ongovernmental organizations. Exercise scenarios should also be based on the M Training
and Exercise Plan.
special Event Planning. If a State or Urban Area will be hosting a special event (e.g io Super Bowl, Program Summit)
the
ecut va Steeri g Committee Per the�NEP Implem plan. They s ould p an se SHSP UAS fun�di g nal
Ex
exercises ce training a venues s gctarenas,in Pre par ti n fo ers) that focus on�evaeuation commun Areas should cationstsand consider
command and control. States should also anticipate participating in at least one Regional Exercise annually. States
must include all confirmed or planned special events i Plan.
n the Multi -year Training and Exercise
Exercise Evaluation. All exerci l sing
ses will be capabilities and performance -based and evaluated
Evaluation Guides (EEGs) found on w 1 be warcdstansubmitted s to the FEMA Grants and Preparedness
Report/ mprovemcnt Plan (AP) P P
should capture
Commdnity of Interest (COI) on the Homeland Security Informaion Network (HSTN) within 90 days following
completion of the exercise, regardless of type or scope. AARRPs must conform to the HSEEP fo mat P
objective data pertaining to care condu ed to d must
use the Lessons Learned Informa on Sharing gathered System as a source found in HSEEP. All a pp l icants
for lessons learned and to exchange best practices.
En . • Role strongly f Non - ov ed. Leaders fromrnongovemmental�entities should be included the planning, conduct,sands
evaluation of a n exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises at
test the i and use of non - governmental resources provided by non - governmental entities, defined as the
prate sector
ernm Participation in zeatti -based, d community, volunteer, and other be c oo co ordinated with the local Citizen Corps CoCouncil(s) tandtons.
N op
other partner agencies.
unauthorized Exercise Costs
Unauthorized exereise- related costs include: eneral use Vehicles (e.g.; construction vehicles) and
Reimbursement for the maintenance and/or wear and tear costs of g
• emergency response apparatus (e.g., fire trucks, ambulances). ( g
• Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct e.
electronic messaging signs).
Management and Administration - no more than 3% of each sub - recipients total award may be expended on Management and
C.
Administration costs.
Hiring of full -time or part-time staff or contra ctorsiconsultants:
. To assist with the management of the respective grant program
. To assist with application requirements
To assist with the compliancy with reporting and data collection requirements
Development of operating plans for information collection and processing necessary to respond to
FEMA data calls
ie
a pprov e d activities. Sackf 1l Costs also
expenses are defined as the result of personnel who worked over and above their
o and bacWill costs - Overtime
normal scheduled daily or weekly worked time in the performance It FEMA— el sa 'r+rorti n outside their core
called "Overtime as 3ack.[„
• are dof nP.d as expenses from the result of personnel who are working overtime in order to
perform the duties of other personnel who are temporarily assigned t f 3n�n r ape o f F ull -. Ti
responsibilitics. Neither overtime nor backfill expenses are the result of an increase is c Time Equivalent (F icil
to s, units) of t government and has the approval of the state or i� awaFding agcncy,-i+hichever.ts applicable
employfes. These costs are allowed only to the extent the payment for such services is in accordance with the olictes o _
the sta
34
r '
In no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND fro c yenclits onroverttgme hours are limited to Federal Insu 5 :0 0 ncem, even
though such work may benefit both is,
and Unemployment Compensation.
Contributions Act (FICA),
Travel expense
wable meeting - related expenses, please review the OR
Meeting- related expenses (For a
Financial Guide at htt :l/www.o . list of allo
sdo ov/FinGuide).
Acquisition of authorized office equipment, Including:
• Personal computers
• Laptop computers
• Printers
• LCD projectors, and be re ulred to support the implementation of the homeland
• Other equipment or software which may q
security strategy
perfor of the contract:
e quipment, , ante as cell phones, faxes, etc.
The following are allowable only within the period o eriod of performanceesthe grant program
Recuriing fees/chatges associated with' r ed p e r s on nel on p of
Leasing and /or renting of space for newly hir peronnel during the p
U. Unauthorized Expenditures
• • Activities unrelated to the completion and implementaiion of the grant program
sly listed as allowable costs of state and local emergenc Other items not in ar cgrdance with the Authorized Equipment List or previou
g routine ublic safety activities • Funding May not be used to supplant ongoin (supplant) fund °nrs,
tha t
, ds cannot not replace
P
and may not be used to hire staff for operational activities or backfill. Fun
have been appropriated for the same purpose.
E. Construction and Renovation encrall rohibited except as oatlincd below. such tru tiio and
Use of HSGP funds for construction and renovation is g y p corn o
renovation shall be strictly limited and al nit of a security Sys
lowable only when it is a necessary P
infrastructure facilities. es of
project construction and renovation not exceeding 51,000,000 is allowable, as deemed necessary. The following i
laws and requirements prior to initiation of the Project:
projects are considered to constitute construction or renovation, and must be submitted to FEMA for compliance review under
Federal environmental planning and historic preservation (F-W)
Construction and renovation of guard facilities
• Renovation of and modifications, including the installation of security and communication equipment to buildings
• and structures that are 50 years old or older a or expand the footprint of a facility or structure, including
Any other construction or renovation efforts that thong P
security cnhancementc to improve Perimeter curit limited to:
Physical security enhancements, including but not
o Lighting
o Fencing o Closed - circuit television (CCTV) systems
o Motion detection systems
O Barriers, doors, gstcs and related security enhancements
0
In addition, the erection of communications Iowans that are included in ajurisdiction's interaperable commurrta an ower caf;aft P _
is allowed, subject to all applicable Im+es, reg ulations , consolidated Security,
su b m itted to DisasterAssistancenan Continui rubn and on
Act 0f2009 (public Law l 11 1 review• 0 -329), communications fmrers are not subject to 1he51;000,0
cap.
Approval Process; antee must provide the Division with:
In order for grantees to drawdoHm funds for construction and renovation costs, the gr
A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the
• construction or renovation project;
Certification that a facility vulnerability assess ment has been conducted
e� Outline addressing how the construction or renovation project will address the identified vulnerabilities from the
• •
assessment
Consequences of not implementing the construction or renovation project onmental and historic
• Any additional information requested by FEMA to ensure compliance with Federal envir_ l —
preservatioe'
35
Additional infornretion may also be found on the FEMA's website located at hrro'�� + ^ + " +' fen r -- ° — '
ASt foods fur construction or
Note: Written approval mu L• st be provided by F MA prior to the use of an} tJ
rennvatioa.
F. Overtime and BackCill Guidance
e additional costs which result from personnel working over and about 40 hours of
Overtime —These expenses are limited to th a roved activities specified in this guidance. Overtime
weekly work time as a direct result of their performance of FEMA PP
associated with any other activity is not eligible.
imc as identified above) to perform the duties of othbBP ii expenses azc the r sult of assigned
Backfll- related Overtime —Also called " t Overtime as Baekfill;' these expenses are limited to overtime costs which result from
personnel who are working ov
to FEMA- approved activities outside their core responsibilities. Neither Overtime no
increase ofFTE employees. Incident Management System (NIMS)
J.
nts mandated th
National Compliance
HSPD -5, °Hlanagemen! of Domestic Jncide, creation levels and the nal among Federal, Stat
' NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic
incidents, regardless of cause, size, or complexity. To promote interoperabirds and compatibili or ortm
local, and tribal capabilities, NUS includes .a core set of guidelines, standards, and Protocols for command Sd
N u all -
management, preparedness, res°urcc management, communic NRp an template stablished by NU3-
maintenance of NIMS. Tb
discipline, all- hazards Plan' fthat pr id th
hare maj and i that Z requ rc to coordinate a coord•nated
and t effective response by an pote ntial
technologies, and management and mainte
Incidents of National Sign _
appropriate combination of Federal, State, local, tribal, private sector, and b al entities."
The NIMS Integration ementation ?These acdvitie gcl c l o sely Parallel +the objectives for bementation activities that have been r ° guted
l t
that support NIMS trop
O f State, territorial, tribal, and local governments since 2004 and can be found at
�vww fem /Pd_�_ e� /n o fs__pdf consider pursu'ng threse�racomme ded acthvibcsader a N °° IS compliance jt�grate nonprofit
mental organ
preparedness effort DHS encourages organizations and sub- grantees will be to personnel n the om�
Additionally, nongovernizations
requirements. This includes all emergency preparedness, response, and/or security p
part cipating in the development, -implementation, andard Curriculu
ion, and/or operation of resources -and/or activities awarded through this
a consistent with the NIMS National Stoductionpincid guide.
grant must complete trainin programs G -300), and
Minimum trai
Y Intermediate Incident Command System training includes 15 -700 NIMS: An Introduction. n addition, LS -SOO.a NU:
Command System (ICS -100), Incident Command System (ICS-200 },
Advanced Incident Command vemer enc imslnims tr2in��tni For additional gui dance ce are a ail able th
: / / ple ase
refer to h wwtiv
Additional information about NIMS implementation
ov /emer�en v /nims1. eorr<P
NIMS Integration Center (N1C }, at h : //H^uw. fern
111. Reporting Requirements
1, Qµarterly Programmatic Reporting:
1. Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 30, June
R
30, Septem 3 0 > b m r 0) f or t ip ent reporting is current
is delinquent, future financial
reimbursem
Pro aromatic Re ortine Schedule
Re ort due to DEW no later than
Reporting Period
• A ri130
Janua i t March 31
July 31 '
April 1 through June 30
October 31
July 1 throug S 30
January 31
C..
_ t rhrnueh December 31
36
2. Programmatic Reporting =BSIR
Bian of Stratc m leme ti
After the end of each reporting period, for the life of the contract unless directed otherwise but the SAA the
recipient will complete their Biannual Strategic implementation Report in the Grants Reporting Tool (GRT)
h ttns•N%, '�*'�+ renorttng odm.dhs.eov The reporting periods are January ] -June 30 and July 1- December 31.
Data entry is scheduled for December 1 and Junc I respectively. Future awards and reimbursement may be
withheld if these reports are delinquent. .
3. Reimbursement Requests:
A request for reimbursement may be sent to your grant manager for review and approval at anytime during the
contract period. The Recipient should include the category's corresponding line item number in the "Detail of
Claims" form. This number can be found the "Proposed Program Budget ". A line item number is to be
included for every dollar amount listed in the "Detail of Claims" form.
3. Close -out Programmatic Reporting:
The Close -out Report is due to the Florida division f Emerge
oncy Management no later than 60 calendar days
after the agreement is either completed or the agreement has expired.
4.Rlonitoring:
Florida Division of Emergency Management
US Department of Homeland Security Grants Program
Grant Monitoring Process
Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since nc responsibility 9 hr m t raana nd
funding sources including federal grant funds. The Florida Division of Emcrgcnc Management ri
EM)
monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations.
The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines.
and on - site visits. There are nro primary areas reviev ed during
Monitoring is accomplished utilizing various methods including desk monitoring
f records associated
monitoring activities - financial and programmatic monitoring. Financial monitoring is the review o with
and tithe e and
disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols
associated records. Various levels of financial and programmatic review may be accomplished during this process.
cts, financial activity and technical assistance between FDEM and the applicant via e -mail and telephone.
Desk monitoring is the review of proje
sentative who examines records, procedures and equipment
On -Site Monitoring are actual visits to the recipient agencies by a Division repre
F•reau or annual monitorinv activity:
Each year the FDEM will conduct monitoring for up to'S0% of their sub - grantees. It is important to note that although a given grant has been
closed, it is still subject to either desk or on -site monitoring for a five year period following closure.
Areas that will be examined include:
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub -hand receipt procedures;
Prcg am for obsolescence;
Status of equipment purchases;
Status of training for purchased equipment;
Status and number of response trainings conducted to include number trained;
Status and number of exercises;
37
Status of planning activity;
Anticipated projected completion;
Dithcultics encountered in completing projects,
Agency NIMS /ICS compliance documentation;
Equal Employment Opportunity (EEO Status);
Procurement Policy
FDEM may request additional monitoring /information if the activity, or lack thereof, generates questions from the region, the sponsoring agency
or FDEM leadership. The method of gathering this information wilt be determined on n cast-by-rase case basis. as
dete
Desk monitoring is an on -going process. Recipients will be required to participate in desk top monitoriAn°,and or a site vbs t if the FDEM�
by the FDEM. This con w ill provide an opportunity to identify the need for technical assistance (TA)
determines that a recipient is having difficulty completing their project.
ciencies are identified, the respective region or sponsoring agency will be notified by the program office via email.
As difficulties /defi
information will include the grant recipient agency name, year and project tha t require further TA will be eferred FDEM for assistance•
that arise may be resolved at the regional or sponsoring agency level. Issues s that
Examples of TA include but are not limited to:
� Equipment selection or available vendors
d Eligibility of items or services
th other agencies within or outside the region or discipline
-j- Coordination and partnership wi
:1. Record Kc*ng
-k Reporting Requirements
Documentation in support of a Request for Reimbursement
ng will be conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the
On
Site Monitori
recipient agency P0C designated in the grant agreement.
The FDEM will also conduct coordinated financial and grant file monitoring: -These monitoring visits will be coordinated with the capability
ies within the region or state maybe called upon to assist in the form of a peer review as
review visits. Subject matter experts from other agenc
needed.
All findings related to the capability review will be documented and mainta within the FDEM.
ined
On -site Monitoring. Protocol
On -site Monitoring Visits will begin with those grantees th in entente currently spending fi al and prrogrammat c on site monitoring o checklist to
(FFY). Sit visits may be combined when geographically
assist in the completion of all required tasks.
efore the planned arrival
Site Visit Preoaration
p of Contact (POC) outlining the date, time and purpose of the site visit b
A letter -will be sent to the recipient agency
J_._
eptable) and documented in the grantee folder.
The appointment should be confirmed with the grantee in writing (email is ace
38
The physical location of any equipment located at an alternate site should be con firmed with a representative from that location and the address
should be documented in the grantee folder before the site visit.
On -Site monitoring Vis
Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the
items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectives and will
proceed to perform the financial review.
and supporting documentation. Once the supporting documentation has been reviewed, a tour /visual/spot
FDEM personnel will review all files
inspection of equipment will be conducted.
Each item should be visually inspected whenever possible. Bigger items (computers, response vehicles, etc.) should have an asset decal
(information/serial number) placed in a prominent location on each piece of equipment as per recipient agency requirements. The serial number
ment (large capitol expenditures in
should correspond with the appropriate receipt to confirm purchase. Photographs should tic taken of the equip
excess of 51,000. per itern).
If an item is not available (being used during time of the site visit), the appro priate documentation must be provided to account for that particular
M personnel will then conduct an exit
piece of equipment. Once the tour /visual/spot inspection of equipment has been completed, the FDE
conference with the grantee to review the findings.
Other programmatic issues can be discussed at this time, such as missing quarterly reports, payment voucher /reimbursement, equipment,
questions, etc.
Post,llonitoring Visit
FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on site
monitoring.
Within 30 calendar days of the site visit a monitoring reportwill be generated and sent to the grantee explaining any issues and corrective actions
required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the
grantee, The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub -
grantees is resolved by management under the terms of the Sub grant Agreement.
The On -Site Monitoring Worksheets, the monitoring report and all back up documentation will then be included in the grantee's file.
K. Programmatic Point of Contact
Programmatic Point of Contact
Contractual Point of Contact
Andrea Beeraft
Michael Day FDEM
FDEM 2555 Shumard Oak Blvd,
2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100
Tallahassee, FL 32399 -2100 (850) 410 -3457
(850) 488 -9441 Andrea .Becra em.myflorida.com
Mich ael.Day(a�em. myflorida, com
L Contractual Responsibilities
• The FDEM shall determine eligibility of projects and approve changes in scope of work..
• The FDEM shall administer the financial processes.
39
Attachment B
Program Statutes, Regulations and Special Conditions
1) 53 Federal Register 8034
2) Section 1352, Title 31, US Code
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes
5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements
28 CFR, Part 66; Common rule, A Act of 1970
6) Uniform Relocation Assistance and Real Property q Law 93
7) Section 102(a) of the Flood Disaster s Pres Act o 1 u eme (1 USC 470)
.8). .Section 106 of the National Hist
Executive Order 11593
g) Archeological and Historical Preservation Act of 1966 (16 USC 569a - et seq. 1 and Safe Act of 198,
10) Title I of the Omnibus Cre o
11) Juvenile Justice Delinquency Prevention Act or the Victims of Crime Act 12) 28 CFR applicable to grants and coop erative agreements
13) Omnibus Crime Control and Safe Streets Act of 968,as amended,
14) 42 USC 3789(d), or Victims of Crime Act (as appropriate);
15) Title VI of the Civil Rights Act of 1964, as amended;
16) Section 504 of the Rehabilitation Act of 1973, as amended;
17) Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
18) Title IX of the Education Amendments of 1972,
19) Age Discrimination Act of 1975; Department of Justice Non - Discrimination Regulations,
20) 28 CFR Part 42, Subparts C,D,E, and G
21) Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39
Special Condition
1. The grantee and any sub grantee and A Requirement A non-exclusive list of regulations ,five
Requirements, Cost Principles,
commonly applicable to Department of Homeland Security grants are listed below:
A Administrative Requirements
➢ 44 CFR Part 13, Uniform A dm i nistrat i ve
GoveiGovernments irements for Grants and Cooperative
Agreements to S tate and Loca
y 2 CFR Part f Hi her Administrative
H Hospitals, and Other Non Profit organizations e (OMB th
Institutions of Higher Education,
Circular A -110)
B_ Cost Principles
➢ 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OM
Circular A -87)
)> 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21)
7(�MB Circular A -122)
➢ 2 CFR Part 230, Cost Principles for Non - Profu vl yal l emu... - -
40
! 1
Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and
Procedures. Contracts with Commercial Organizations
C. Audit Requirements
)> OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations
2. Recipient understands and agrees that it tarn mod ficat on adopt on of ei d
any aw, cregula or
indirectly, in support of the enactment, repeal, royal of FEMA.
policy, at any level of government, without the express prior written app
3. The recipient agrees that all allocati Grant e o fun da and a rant till in accordance
with the- FY.2010 Homeland y l to impact Envrnmental or
4. The recipient shall not undertake ources o without the priorpapprolvaI of FEMA, including but not
Historical. Preservation.(EH P)
limited to communications towers, physical security enhancements involving ground disturbance,
new construction, and modifications to bui ipent. Re Recipient mus comply with all conditions or
older, and purchase and use of sonar equipment.
iew. Any change to
placed on the project as the result of to EHP revff me t ° proje s cope
If ground
of work will require re- evaluation for compliance with these EHP req
disturbing activities occur during project im e enta l resources are discovered the recipient will
ground disturbance, and if any p ro riate State Historic
immediately cease constru ction in that area and notify FEMA and the app P
Preservation Office. Any construction activities mpliance finding will not be for FEMA
EHP review and approval will result in a non -comp
funding.
ecific or modified co unty level or equivalent
5. The recipient is prohibited from obligation or expending Operation Stonegarden (OPSG) funds
provided- trough- this- award_unti ►_each.unique, s
Operational Order /Frag Opeat Oan official wi
mail notice issued by FEMA removing t iis
reviewed and approved throug
programmatic condition. The Operations Order o CpstomssanduBorder Protection J(CBP) cture is as
Operations Orders are submitted to (1) the appropriate royal b the Sector HQ, forwarded
Border Patrol (BP) Sector Headquarters (HQ); upon app y stem to (2) the OPSG
through the Border Patrol Enforcement Transfer System {BorEwTS)
t DC and upon ed to (3) Federal Emergency
Coordinator, CPB /BP Washington, app
Management Agency (FEMA), Grant Programs Directorate (GPD), Grant Development and
Administration Division (GD &A). Notification of release of pro9 aaco y to OPSG i
Coordina oy at
FEMA via email to the State Administrative Agency . (SAA) P
CBP18P HQ, Washington, DC.
6. The recipient shall submit the Federal Financial ort (FF R� S - 42 5 it hall subm t f the end
of th first Federal quarter following the i g rant
FFRs thereafter until the grant ends. Reports are d on of the period of it 30, my 30, induding
October 30. A report must be submitted for every qua awards
partial calendar quarters, abe well a s for withheld if these reports are delinquent. The final FFRis due 90
and fund draw downs may period. days after the end date of the performance p
7. In the event FEMA determines that changes are necessary
or to ms and c oditions, rec pients will be
�.,., �hannaS f o the period of pe � ihcPntient request for
awdlU, 11 lulu- ,. ..�-
notified of the changes in writing. Once notification has oee�i n�d��,
v
_ funds will indicate recipient acceptance of e change t th e hs. you an questions
questions. -
CaII.Center at (866' 927 -5646 or via em 41 -�°
g, A. Provisions applicable to a recipient that is a private entity.
subrecipients under this award and subrecipients'
1. You, as the recipient, your employees,
employees may not:
d of time that the award is in
a. Engage in severe forms of trafficking in persons during the perio
effect;
b. Procure a commercial sex act during• the p eriod of time that the award is in effect; or
c. Use forced labor in the performance of the award or subawards under the award.
this award, without penalty, if
2. We as the Federal awarding agency may unilaterally terminate
you or a- subrecipient that is a- private entity:
a. Is determined to have violated a prohibition in paragraph A.1 of this award term; or
b. -Has an. employee who is determinea h of award term throughto nduct that the s either
to have violated a prohibition in parag p
i_ Associated with performance under this award;
standards and due process for imputing the conduct
ii. Imputed to you or the subrecipient using in 2 CFR
of an individual to an organi de ' Debarment p an
pens on (Non- prDcureem e )u'aslimplemented
Agencies on Government w
by our agency at 2 CFR Part 3000.
applicable to a recipient other than a'private entity. We as the Federal awarding
B. Provisions app private
agency may unilaterally terminate this award, without penalty, if a subrecipient that is a p
entity:
to have violated an applicable prohibition in paragraph A.1 of this award term;
1. it s determined
or enc official authorized to terminate the award
2. Has an employee who is determined by the ag Y
to have violated an applicable prohibition in paragraph AA of this award term through conduct
that is either:
ance under this award; or
a. Associated with perform
ing the standards and due at 180, OMB Guidelines
rt imputing the
to duct of
b, imputed to the subrecipient us
an individual to an organization that are provided in pe sio part as implemented
Agencies on Government wide Debarment and Susp
by our agency at 2 CFR part 3000.
9. C. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source alleging a
violation of a prohibition in paragraph A.1 of this award term. B of this
2. Our right to terminate unilateefthe T a is Vb tim Protection Act of 2000 (TV- PA)t
a Implements section 106 (g)
amended (22 U.S.C. 7104(g)), and
b. Is in addition to all other remedies for noncomplh A 1 of this award l ter l min any subaward you
3. You must include the requirements of paragrap
make to a private entity.
C. Definitions. For purposed of this award term:
1'. "Employee" means either:
by you or a subrecipient who is engaged in the performance of the
a. An individual employed
project or program under this award; or 42 ,_
b. Another person engaged in the performance of
not compensated by you including but not limited
to the ject or a p whose services are
,
i contributed by a third party as an in -kind contribution toward cost sharing or matching
requirements.
E. "Forced Labor" means labor obtained by any of the following methods: the recruitment,
t
harboring, transportation, provision, or obtaining of a person for labor services, through the use of
force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt
bondage, or slavery.
1. "Private entity" means:
a. Any-entity other than a State, local government, Indian Tribe, or foreign public entity, as those
' terms are, defined in 2 CFR 175.25.
b. Includes:
1. A nonprofit organization, including any nonprofit institution of higher education, hospital, or
tribal organization other than.one included in the definition of Indian Tribe at 2 CFR 175.25(b ).
ii. A for - profit organization.
2. "Severe forms of trafficking. in persons ", "commercial sex act ", and "coercion" have the
meaning given at section 103 of the TVPA, as amended (22 U.S.G. 7102).
10. A, "Classified national security information," as defined in Executive Order (EO) 12958, as
amended; means information that has been determined pursuant to EO 12958 or any
predecessor order to require protection against unauthorized disclosure and is marked to indicate
its classified status when in documentary form.
B. No funding under this award shall be used to support a contract, subaward, or other
agreement for goods or
as not been approved for ac has t access l to such infomlationty information
if the award recipient
C. Where an award recipient has been approved for and has access to classified national
security information, no funding under is award shall be used to support a contract, subaward, or
other agreement for goods or services that will include access to classified national security
information by the contractor, subawardee, or other entity without prior written approval from the
DHS Office of Security, Industrial Security Program Branch (ISPB),' or, an appropriate official
within the Federal department or agency with whom the classified effort will be performed:
D. Such contracts, subawards, or other agreements shall be processed and administered in
accordance with the DHS "Standard Operating Procedures, Classified Contracting by State and , as amended; the National
Local Entities," dated July 7, 2008; EOs 12829, 12958, 129 /or other applicable implementing
Industrial Security Program Operating Manual (nISPOM);
directives or instructions. All security requirement documents are located. at:
htt p�l/www.dhs. gov /xognbiz/grant sfindex.shtm .
E. Immediately upon determination by the award recipient that funding under this award will be
used to support such contract, subaward, or other agreement, and prior to execution of any
actions to facilitate act ISP 3acquisition
the applicable able Federals or
other
approval and
o
recipient shall con
processing instructions.
DHS Office of Security ISPB contract information:
L relephone: 202 -447 -5346 _. _- • ., _:., :::., -: -:: : ; ::_ .: _ __._:
Email: DD254AdministrativeSecuritK @dhs.gov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATCN: ASDJlndustrial Security Program Branch
Washington, DC 20528
i
i
i
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT: a p ayment an advance. If an advance
Indicate by cheking a2 # o� Fhb h thbe equst y based must be s bmitted Any adv�'ance payment
is requested, budge
under th VANCE REQUEST WORKSHEET 181(16), Florida Statutes and Division approva
AD
if you are requesting an advance, complete the following worksheet
rk (B} (C)
FFY (D}
( ) FFY FFY Total
DESCRIPTION
INITIAL CONTRACT ALLOCATION
2 FIRST THREE MONTHS CONTRACT
EXPENDITURES
3 AVERAGE PERCENT EXPENDED IN FIRST
THREE MONTHS
(Divide line 2 b line 1.
Immediate c a nn documentation and D
annot exceed
ex p cted cash needs of the ecipient within the r
other-substant
initial three months nf pe n ditur call your consultant provid dfhe th r she w II as st youU requested an advance. . If
you do not have
MAXIMUM ADVANCE ALLOWED CALCULATION:
X $ MAXIMUM
'Cell D3 DEM Award ADVANCE
(Do not include any match}
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
j ] Recipient has no previous DCA /DEM contract history. Complete Estimated Expenses chart and
Explanation of Circumstances below.
j ] Recipient has exceptional circumstances that require an advance greater than the Maximum
Advance calculated above.
Complete Estimated Expenses chart and Explanation of Circumstances below. Attach additional
pages if needed.
ESTIMATED EXPENSES 2414 -2011 Anticipated Expenditures for First Three Months of
Contract
BUDGET CATEGORY
ADMINISTRATNE COSTS
Include Secondary Administration.
PRVGR EXPENSES .-
TOTALEXPENSES
Explanation of Circumstances:
Attachment D
Reimbursement Check List
Please Note: FDEM reserves the right to update this-c and tate rule and the l i a of the gran: to
ensure compliance with applicable feder
Egu� - t
Have all invoices been included?
2. Has an AEL # been identified for each purchase?
3. If service /warranty expenses are listed, are they only for the -performance period of the
grant? luded, ? E: canceled check, Electronic Funds Transfer
4. Has . proof -.of :.payment been.incg;:. . with
(EFT) confirmation, or P - Card ement *showing expense charged,'landcpayment to credit
which
vendor, copy of credit card stat
card company for that statement)
5. if EHP form needed - has copy of it and approval from State /DHS been included?
plannin
t ors a l s o Consultants/Contractor (Note: this
amount billed by hies to taot a dd up correciy� ?ed under Or anization
1. Does t
2. Has all appropriate documentation to denote hours worked been properly signed ?.
3. Have copies of all planning materials and work product (e.g: meeting documents, copies
of plans) been included? (If a meeting was held by recipient or contractor /consultant of
recipient, an agenda and signup sheet with meeting date must be included).
4. Has the invoice from consultant/contrator been included?
5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer
(EFT) confirmation, or and statem statement showing expense harged,'land c payment to credit
vendor, copy of credit car .
card company for that statement), been com leted for this
E] 6. Has Attachment E (found within Agreement with FDEM) P
consultant and included in the reimbursement package?
ositions as welij
Sala Positions Note: thi apPlie been provided: b
igned time sheet by � a supervisor and
1. Have the f I g
proof that employee was paid for time w od summary (mmary sheet been inclouded for total
check or payroll register)? Has a time eri
claimed amount?
2. Does the back -up documentation provided match the time period for which
reimbursement is being requested?
Trainin
1. Is the course DHS approved? Is there a supporting cat documentation u if i FD
included your
approved the non -DNS training Is upp 9
reimbursement request?
2. Have sign -in sheets, rosters and agenda been provided?
n 3. If billing for overtime andfoh ba c k s l nent at training, h ate and total mount paid to
c
names, depai �1 14, Tr -,
ntity's financial system been provided as proof
each attendee? Have print outs from e
attendees were paid? For backfill, has a clear delineation /cross reference been provided
showing who was backfilling who? •
4 Have the names on the sign -in sheets been cross - referenced with the names of the
individuals for whom training reimbursement costs are. being scu ht?
b. Has any expenditures occurred in support of the training (e.g., printing -osts, costs
related to administering the training, planning, scheduling, facilities, materials and
supplies, reproduction of materials, and equipment)? if so, receipts and P roof of payment
must be submitted.. (E.g, canceled check, Electronic Funds Transfer (EFT) ronfirmation,
or P -Card back up documentation which will include receipt with vendor, copy of credit
card statement showing expense charged, and payment to credit card company for that
statement).
Ex ercise
[_] 1. Has documentation been provided on the purpose /objectives of the exercise? Such as,
SITMAN /EXPLAN.
2. If exercise has been conducted - has after- action report been included? Have sign -in
sheets, agenda, rosters been provided?
3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee
names, department, # of hours spent at exercise, hourly . rate and total paid to each
attendee? Have print outs from entity's financial system been provided to prove
attendees were paid? For backfill, has a clear delineation /cross reference been provided
showing who was backfilling who?
4. Have the names on the sign - sheets been cross - referenced with the names of the
individuals for whom exercise reimbursement costs are being sought?
5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in
support of the exercise? If so, receipts and proof of payment must be submitted. (E.g.
canceled check, Electronic Funds Transfer (EFT) confirmation, or P -Card back up
documentation to include receipt with vendor, copy of credit card statement showing
expense charged, and payment to credit card company for that statement).
6. Has any expenditures occurred-on rental of space /locations for exercises planning and
conduct, exercise signs, badges, etc.? If so, receipts and proof of payment must be
submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-
Card back up documentation to include receipt with vendor, copy of credit card statement
showing expense charged, and payment to credit card company for that statement).
Travel /Conferences
1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll receipts,
hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are
these receipts .itemized? Do the dates of the receipts match the date(s) of
travel /conference? Does the hotel receipt have a zero balance? If applicable, have a
travel authorization and travel reimbursement form been included to account for per
diem, mileage and other travel expenses which have been reimbursed to the traveler by
sub grantee?
El 2. if travel is a conference has the conference agenda been included?
-_.,r o f p ,, traveler been included? (E.g. men to tra canceled check, Electronic Funds
U 3. Has piv�� .,� t ,U r ,�,..,..._ _. _
Transfer (EFT) confirmation, or copy of payroll check if reimbursed through payroii),
Or - qanizafion -
48
j 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee
names, department, # of hours spent at EOC, hourly rate and total paid to each
attendee? Have print outs from entity's financial system been provided to prove
attendees were paid? For backfill; has a clear delineation /cross reference been provided
showing who was backfilling who?
Matching Funds
' ❑ 1, Contributions are from Non Federal funding sources.
E] 2. Contributions are -from cash or in -kind contributions which may `�cludr trainir�g
I investments.
3. Contributions are not from salary, overtime or other operational costs unrelated to
❑ training..
For All Reimbursements - The Final Check
completed and included with each request for
1. Have Forms' 3,'4a; 4b and '4c'been
❑ reimbursement?
2. Have the costs incurred been charged to the appropriate POEpE category?
❑ 3. Does the total on Form. 3 match the totals on Forms 4a, 4b and 40
❑ 4. Has Form 3 been signed.by the Grant Manager?
❑ 5. Has the reimbursement package been entered into sub grantee's records /spreadsheet?
6. Have the quantity and unit cost be en not on Form 4b?
Attachment E
Warranties and Representations
Finn c�ial Manage
Recipient's financial management system must include the
flow al results of this project. or proyrarn
(1) Accurate, current and complete disclosure o f the n
(2) Records that identify he ,source and use of funds for all activities, These records shall
contain information pertaining to grant awards, authorizations, obligations, unobligated
balances, assets, outlays, income interest.
(3) Effective control over and accountability for all funds, property and other assets. Rec p ent purposes.
shall safeguard all assets and assure that they are used solely for authorized
(4) Comparison of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the
provisions of the applicable OMB cost principles and the terms and conditions of this
Agreement.
(6) Cost accounting records that are supported by backup documentation.
Competition p competition. The
All procurement transactions shall be done in a manner to provide open and free cop
. oncompetitive practices among contractors that
Recipient shall be alert to conflicts of interest as well as n
may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor
performance and eliminate unfair competitive advantage, contractors that develop or draft specifications,
all be excluded
requirements, statements of work, invitations for bids and/or regQ the proposals
bid o offer
from competing for such procurements. Awards shall be ma d
is responsive to the solicitation and is most advantageous to the Recipient, considering the price, quality
and other factors. Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill
by the Recipient. Any and all bids or offers may be rejected
in order for the bid or offer to be evaluated
!n+ara Ct to do So.
when it IS 1ri file RCS iNic n
50
Codes of conduct
The Recipient shall maintain written. standards of conduct goverrr;ng the pert° nt shall p in
engaged In the award and administration of contracts. No smployee, offs, , _ age e _ a nt
the selection, award, or administration of a contract supported by public grant funds if areal or app
conflict of }nterest would be involved. Such a conflict would arise when the employee, officer, ors o ge agent,
an memb o his or her immediate family, his or her partner, or an organization which employs
for an
about to employ any of the parties indicated, has a financial or other interest in a gratuities,
award. The officers, employees, _and agents of the Recipient hall neither n The standards of
favors, or anything of monetary value from contractors or parties to s ubcontr
- • s to be applied for of the standards by officers,
conduct shall provide for disciplinary action
employees, or agents of the Recipient.
Business Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
least one employee on site from
Licensing and Permitt
All subcontractors or employees hired by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
51 --
Attachment F
' - d � ' �CertificafionFRegarding , , ,f
p � � u ` �rDebarment ;sSuspen�s��o,n,gn��Ygibiltfy s ,�' l ,�.
�• � a �. ���1. , nd x U.olunta Excfus�o t ,� "' �'���.,i ,� �f"
Subcontractor Covered Transactions
certifies, by
(1) The prospective subcontractor of the Recipient,
submission of this document, that neither it nor its. "pals is:presently debarred, suspended,
osed for debarment, declared ineligible, or voluntarily excluded -
from participation in this
- p ro P
-transaction by any Federal department or agency.
ertify to the above statement, the prospective
Where the Recipient's subcontractor is unable to c
(2) subcontractor shall attach an explanation to this form.
SUBCONTRACTOR:
By:
Recipient's Name
Signature
DCA Contract Number
Name and Title
Street Address
City, State, Zip
Date
52
Attachment G
Statement of Assurances
The Recipient.hereby. assures and certifies compliance with all Federal statutes, r 128a� 87; EnUC .
guidelines and requirements, including OMB Circulars No. A-21, A -110,
and Uniform Administrative Requirements f Grants ance and Cooperative Agreements use of Federal fu ds for this fede ally assisted
Common rule, that govern the application, P
project. Also the Applicant assures and certifies that:
1. It will comply with requirements of the provisions 6 which provides for fair and equitable treatment of persons of the Uniform Relocation Assistance and idea
Property Acquisitions Act of 1970 (P L. 91 -64
di placed as a result of Federal and federally assisted programs.
P P to es �f a
2. It will comply with provisions of Federal law which limit? nt is ir°c nnlectiontw with an activity financed in
State or local unit of government whose principal employ
-whole or in part by Federal grants: USC-1501, et seq.)
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. it will establish safeguards to pro vated b p a des �erforr their
private gain positions
or themselves or others, partic
gives the appearance of being mote Y
those with whom they have family, business, or other ties.
etc or the Comptroller General, through any authorized representative,
5. It will give the sponsoring ag Y papers, or documents related to the grant.
access to and the right to examine all records, books, Qap
6. It will comply with all requirements imposed dy the
her Federal
d sponsoring ements�ncerning special
requirements of law, program requirements ,
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the of
d on accomplishment of the project are not li he Federal grantor agency of the Protection
pt of any
Violating Facilities and that it will notify t
from the Director of the EPA office of Federal Activities indicating that a facility to be used in the-project is
under consideration for listing by the EPA
8. It will Comply with the Food insurance p urchase requirements
Decements of Section 102(a) of the Flood Disaster
app 31, 1976, Section 102(a)
Protection Act of 1973, Public Law 93 -234, 87 Stat. 975, PP .
requires, on and after March 2, 1975, the purchase of flood Federal fnain communit
al ass istance stancevforconstruction or
insurance is available as a condition for the receipt of any
acquisition purposes for use in any area e having ng special ident
flood hazards. The hrase "Fede financial
Housing and Urban Development as an insurance payment, rebate, subsidy, disaster
assistance" includes any form of loan, grant, guaranty,
or any other form of direct or indirect Federal assistance.
assistance loan or grant,
ce with Secti
9. it will assist the Federal grantor agen16 - in com
Exe Executive Order 11593�and the. Archeolog� cal and
Preservation Act of 1966 as amended ( consulting with the State Historic
Historical Preservation Act of 1966 (16 USC 569a -1 et seq.) b Y (a r properties listed in or
Preservation officer on the conduct of Investigations, as necessary, to identify p
eligible for inclusion in the National Register n ° Federal grantor
agency of the existence o ny such 36
CFR Part 800.8) by the activity, and notifying
rr _,,,,r,;.- o,,,A�ts established by the Federal grantor agency to avoid
properties and by (b) complying with all egemire � e
or mitigate adverse effects upon such properties.
53
with the a
10. It will comply, and assure the compliance
Control l and Safe
Streets Act of 1968t amended,t
provisions of Title I of the Omnibus Crim e
i - Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
j provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for
Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations.
11. It will comply with the provisions of 28 CFR Procedure; Part 20, Criminal and Information Systems; Part
including Part 18, Administrative Review
22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justi +,e Programs and
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures;
Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It will comply., and all its contractors will comply,.with the non - discrimination requirements of the.
Omnibus Crime Control and Safe Streets Act of 1968, as amended,
42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; "Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA)
Rehab
Rehabtion Amendments of 1972; the Age Discrimination Act of 1975; Department of
; Title IX Act
the Educa
Justice Non - Discrimination Regulations, 28 CFR Part 42, Subparts C,D;E and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39,
13. In the event a Federal or State court or Federal or State administrative c agen ynati makes
ori of or
discrimination after a due process hearing on the Grounds
disability against a recipient of funds, the recipient will forward -a copy of the_finding to the Office for Civil
Rights, Office of Justice Programs.
14. It will provide an Equal Employment Opportunity Program if required -to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P_L 97 -348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
EES OTHER-THAN INDIVIDUALS) As required by the Drug -
16. DRUG -FREE WORKPLACE (GRANT Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at
28 CFR Part 67 Sections 67.615 and 67.620..
AGENDA ITEM .SUMMARY FORK[
i FILE ID: — IV,
Date: 9 130/2011 Requesting Department: Fire - Resc Law Department. �
Commission Meeting Date: tl /Z/2 tL D.istrict Impacted: ALL Matte ZD1935.
Type: N Resolution ❑ Ordinance 0 Emergency Ordinance [l Discussion Item
[]' Other
, 3ubjeet: Urban A rea S I nitiative "UASI" G rant Progr F'Y 2010 & Mefnoranda of
Agreements ( "MOA's ")
Purpose of Item: •
e Pr
Resolution to establish a Special Revenuoject entitled: "The Urban Area Security Initiative
( "UASI ") Grant Program FY 2010 "; appropriating funds in the amount of $10,708,461.00, received
from the U.S. Department of Homeland Security ( "USDHS "), passed directly through the State of
Florida Division of Emergency Management and authorizing the City Manager to execute
Memoranda of Agreements with contiguous partners (Miami -Dade and Monroe Counties, the Cities
of Hialeah, Miami Beach Coral Gables and the Village of Key Biscayne); settling forth their .
responsibilities in connection with the support of the UASI Project administered by the City of
Miami, Department of Fire- Rescue.
Baclground'Information:
• (ATTACHMENT)
Budget Impact Analysis
NO Is this item related to revenue?
so, please identify funding source below.
YES Is this item an expenditure? If
General Account No:
Special Revenue Account No: UASI Grant Project
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement on s?
Start Up Capital Cost: $0.00
Maintenance Cost: $0.00
Total Fiscal Impact: $ 10,708.461 00 {reimbursable gran funds)
Final Approvals
j — aY GN ^
CIP Budge
If using or receiv' c 1 Risk IVlanagement 1 `�
Grants
Purchasing —L Dept. Director
Chief City Manager
.l
r
Background Information: (continued)
The LTt� ited Siates Department of Security, through the State of Florida Division of
E•merg?ncy Management ("DEM "), has sub- granted the Urban Area Security Initiative inount ") in Lhe
Grant Program FY 2010 to the City of Miami and its fundin ih tthr urban areas in order
$10,708,461.00. This program targets homeland security g g
threats or acts of terrorism and other disasters of natural or
to prevent, respond, and recover from
man -made origin.
These funds will be used, as stipulated by the grant, for the purchase of specialized equipment,
exercise, training,' administrative services and ,development of ahe ,Urban Area Homeland Security_
Strategy, and other planning activities needed to ensure a successful program.
It is now appropriate to accept said grant award, establish a Special Revenue Project, and appropriate
said grant award therein. of
In addition, the City Commission authorizes the City Manager to execute Memorandum i s of
Agreements ( "MOAT') with contiguous partners (Miami -Dade and Monroe Counties,
Hialeah, Miami Beach, Coral Gables and the Village of Key Biscayne), setting forth the parties'
responsibilities in connection with the development and support of the UASI Program 2010 which is
administered by the City ofMiamz, Department of Fire- Rescue.
S
r
Miami UA512010 Budget
Budgot JuridlcOon1Priinary Ownor
Llnc No. Description of Prejact gliocatlon Sub - Grantee
2010 -01 Coral Gables
$57,052.66 CGPDICGFD
T Exercise for EOCISectionai Training
2010 -02 Coral Gables
! $63,295.00 CGPDICGFD
Generator ---- --
2010-03 Vulnerabilil IRlsk Assessment $25,000.00 Coral Gay
2010 -04 .
W Decontam ination System for Emergency
Vehicles
$60,000.00 Coral G2 1 00 -05 Hiale Hazards Incident Command Trainin and Backfiil $130,000.00 2010 -06 520,000.00 Hiale
Mobile Command Vehlde Sustainmenl
2010 -07 •
j
Iniero erable Communications Radios Si89,009.00 Hialeah HFDIHPD
2010 -08
• 5200,325.00 Hialeah HFDlNPD
Mobile Data Terminais
2010 -09
i
$9,000.32 Hialeah HPD
Bo Detection Canine
2010 -10
$180,000.00 Hialeah HFD
SCBAs
I 2010 -11
5140,00100 Hialeah HPD
POD Logistical System
2010 -12
SWAT SUVs for C8RNE Response
5100,000.00 Hialeah HPD
2010 -13
Field Force Maneuvers Training and Exercise OT /Backfill $70,000.00
Hialeah HPD
2010 -14 HEM
Emer enc Public InfoANarnin
$300,000.D0 Hialeah
2010 -15 HEM
• $40,000.00 Hialeah
EOG Sustainment
� 2010 -16 ,
i $90,000.00 Hialeah HPD
Fixed License Plate Reader
2D10-17
' $22,000.00 Hialeah HPD
Ballistic Vests
2010 -18
$12,000.00 Hialeah HPD
Tactical Carrier Vesis _-
2010 -19
Integrated Computer Hardware /Operating $52 922 58 Ke Blsca ne KI ? =R
System /Com mun icz
To 10 -ZO � MEM
$12,000.00 Miami
Weather Bug (licenses) i of s
2010, Miami UASI Budget 11.8-1 xisx
i •
Miami UASI 2010 Budget
Bud0et
JurldictiorlPrimary �"
Lino No. Doscrlptfon of Pro)oct Alloca on Sub- Granice
I t -•-
2010 -21 Miami f MEM
;115,001.3
EOC Enhancements
2010- 22ni MGM
$23,400.0
Satell Phon Sustainment
2010 -23 Miami MEM
Blackberry Replacement Cache Citywide
$10,000.00
2010 -24- .c; r .. , Miami MEM
$90,000.0
Blackberry Sustainment Citywide
2010 -25 Miami MEM
i $27,000.00
Ethernet Secured Q Fire College
l 2010 -26 Miami MEM
53,750.
Direct N Sustainment for JIC &MCU
2010 -27 MEM $40,000.00 Miami
NetMaijon1Mobiie Data Protect
2010 -28 Miami MEM
$147,000.
i Emergency
Management
2010 -29 Miami MEM
Emergency Manager Planning Coordinztor
$329,000.
2010 -30 Miami MFR
St0n.Do
Tacpack Sustainment -- - —
2010 -31 y360.00 Miami MFR .
Sustainment for Mobile Command Vehicle
1 2010 -32
$275,000.0
Miami MFR
All hazards field fminina prop
2010 -33
i
Miami MFR
CBRN Enhanced and NIOSH approved SCBAs $475,000.00
2010 -34
1
Miami MFR
UASI Fire Vessel M 5100,000.0 aintenance & E ui menl
2010 -35
Miami MFR
Repair and replacement for UASI purchased equipment $50,000.00
2010 -36
i M iam
Training, exercise overtime and equipment (lo Include $3D4,499-91 M Miami -.
USAR, Hazmat, Dive and EOG) Miami Regional
I 2010 -37
Re Ionai Program Coordinator 5147,000.00 Mlami
Miami Re lonal
201 D -38 5350,000. Miami-
Re tonal Project Plannin Miami Regional
2010 -39 $241,128. D
Re !anal Plannin , Trainmq. and Exercise Miami -
2010 -40 Miami Regional
Gv�tem for South Florida Re ion 5170,000.00
I Emergency ny ..•,-•• - SF Planning Miami -
201D -41 5100,000.00 Council Regional
t.. C1 /KR Assessments - �,9iami-
2010 -42
Regional
MDPD '
$272,500.0
Target Hardenlrig =MDPD Headquarters 2 ots .
2010 Miami UASI Budget 5 - 8 - 11.xlcx
I
r
i
i
Miami UASI 2010 Budget
Description of ProJeel Budgot Juridletlon /P rim ary Owner
LVne No. Allocation Sub- Granica
2010-43 Miami -
830 Warehouse Security
$50,000.00 BSO Regional
2010-44
Miami -
Regional
Region 7 Forensics Computers
$10,000.0D FDLE
2010 -45
Miami-
$270,000.00 MDPD Regional
Region 7 Forensics Computers
2010 -46 Miami -
Intelligence Analysts $140,000.00 MDPDIPBSO Regional
2010 -47 Miami Intematlonal Miami-
7argetHardenin -MfA
$50,000.00 Airport Regional
20 10-4 8 Miami Dade Miami -
Target Hardenin -Miami Dade Transit $50,000.00 Transit Regional
2010 -49
Miami Dade Miami -
,$130,000.00 Transit _ __ Regional
Target Hardenf - Miami Dade Transit —"
2010 -50
Miami -
I $86,064.00 M50 Regional
SWAT Team Equipment
2010 -51 Miami -
i
$75,000.00 MCEM Regional
Monme Recove and COOP Exercise
2010 -52
Incident Command Tracking S stem Software
$1,881.00 Miami MPD
2010 -53
Ptanning,Training and Exercise
$150,000.00 Miami MPD
2010 -54
I Flrewali Protection for Police Computer Network
$50,000.00 Mlaml MPD
%2010 -55 -
Critical Infrastructure Documentation Kit $5,000.00 Miami MPD
2010 -56
CCTV Project
$348,112.00 Miami I MPD
2010 -57
$10,000.00 Miami MPD
Assorted SWAT Tools -
7010 -58
t MPD
I Miami ^
I f Equipment Trailer (SWAT) $10,000,00.
3 016
2010 Miami UASI Budget 8- 8-11AV
a
i Miami UASI 2010 Budget
1 Line No. Doscription of ProJoel Budgot J,oldirtinrdPrirttory Owner
Allocation Sub- Grentoo
2010 -59
i POC Computer Units for WEB EDC Conneclivil $46,000.00 Miami MPD
2010 -60
I '
Special Mission CBRNE Crime Scene Investigation $198,000.00 Mla MP D
201061
Backup Portable Emergency Electric Power $50'000:00 Mlaml- MP
2010 -62
Andros F6A Vestal Bomb Robot $75,000.00 Miami MPD
201063
Assorted Tools for Bomb Squad $10,000.00 Mizmi MPD
2010 -64
Power Hawk P16 Rescue Too} SWAT) $17,000.00 — Mlami MPD
.2010 -65 '
PPE Boots $3,000.00 Mlaml MPD
2010 -66
Anti- Terrorism Awareness and Educational Materials $31,000.00 M1361 MPD
2010-67
Emergency—Generator $65,000:00 Miami Beach MBEM
} 20f 0-68
' Command Van $53, 434.48 Miami Beach MBPD
2010 -69
Security Alarm for Major Sewer Pump Station $30,000.00 Miami Beach MBEM
2010 -70
Security Cameras forWalerTank/Pump Station $50,000.00 Miami Beach MBEM
2010 -71
Securti Fence - Public Works Yard $30,000.00 Miaml Beach MBEM
2010 -72
I '
FLUSAR Training $85,000.00 Miami Beach MBFR
201 D-73
I I
Planning, Training and Exercise $116,602.00 Miami Dade MDFR
2010 -74
Video ConferencIng $118,397.00 Miami Dade MDFR
2010 -75
1 Rigid Hull Inflatable Boat $188,397.DD Miami Dade MDFR
2010 -76
I
i IVulnerability Assessment for MDFR Headquarters $98,397.00 Miami Dade MDFR
I
i
i
i
t 4of6
2010 Miaml UASI Budget 8- 5- 11.xlsx
I •
Miami UASI 2010 Budget
Budeot JurldlctionlPrimary Owner
Line No. Dcacrlptluno(Project SubGrente:n
Allocation
2010 -T7 _
f
I
Fire Service intelligence Enlerpdse $79,423.00 Miami Dade MDFR
2010 -78
r
28 Foot Fire Boat S226,796.00 Miami Dade MDFR
2010 -79
Technical Rescue Equipment $10,000.00 Miami Dade MDFR
2010 -80
l
Mass Devon Nozzles 537,369.00 Miami Dade MDFR
2010 -Bt
EAQS Tablet Equipment _ $46,448.00 Miaml -Dade MDFR
010-82 - -
TLO Training and Other conferences $23,974.00 Mlaml -Dade MDFR
2010 -63
! Emergency Animal Care and.Rescue Unl $141,958.00 Miami -Dade MDC EM
2010 -84
Personnel and Asset Tracking $230,000.00 Miami -Dade MDC EM
2010 -85
Coun ide Hospital Disaster Preparedness Training MDC EM
$200,OD0.00 Miam l7ade
2010 -86
E mergency Management Specialist 575,D00.00 Miaml -Dade MDC EM
i 2010 -B7
Disaster Plans Updates 550,000.00 Mlaml -Da de MDC EM
2010 -86
Public Awareness Cam ai n $252,364.00 Mlaml -Dade MDC EM
2010 -89
Surveillance Detection $100,000.00 Mlaml -Dade MDPD
2oiD -90 •
TLO Training $50,000.00 Miami -Dade MDPD
• 2010 -91
Bann nnn nn 1„11amt- nda MDPD _
Video Forensics ' ""
2D10 -92
Guidestar $49B,818.64 Miami Dade MDPD
i 2010 -93
lmestigaNellntelllgence Hardware $200,000.00 Miami -Dade MDPD
2010 Miami UASI Bud et 8- 6- 11.xlsx 5 0l6
I y .
i
Miami UASI 2010 Budget
Lin No. Descriptlon of Pro)cct Budget JuldicUonlPrlmary O "'lor
o
Allocation SuN- G�antao
2010.94 —
800 MHz Radios $313.440.99 Monroe QMEM
2110 &A -95 M Mfaml UASI 5321.253.00 M iaml t,
e. ui - ;:. •. .-; te,=• itn1 ,} ^q�5.c,;n ° .a�`,r,:; }` y� f.,:' 1. i .`•'f j 3':•' q�;% 5; lkgla'$}^' `f�;
- Ti�`.l�' "_. �_x'-4'„�i ",�fi,, •... • :.G;:y d; L". AG; U'.r�•,:>.reE:�� ��t.. ..:.�;�J.f��.t~.��r,.'�4tt`✓.�.. i....Sv .J��yli' :� �':�'i;
zr� " r�,n r ai a t ..r��nk t �- r
i,' 1 eej ro �t'atC(tR e 1 '�
TOTAL j10,7D8,461.00 ry��,��ttxd >��l�y N h hx���� Fr (I
I
1
1 _
i
I
i
I
i .
6 of
2010 Miarrtl UASI Budget 6- 8-11.x1sx
r
City of Miami Cit Hall
3500 Pan American Drive
Miami, FL 33133
!'� • * I, www.miamigov.com
1 nuv emu
Master Report
Resolution R -11 -0478
File ID #: 11 -01022 Enactment Date: 11/17/11
Version: I Controlling City Commission Status: Mayor's Office for
Body: Signature
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ( "UASI ")
GRANT PROGRAM FISCAL YEAR 2010 ", AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME, IN THE AMOUNT OF $10,708,46I, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF
EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, AND ALL NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF
SAID GRANT AWARD; FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND SAID UASI
GRANT PROGRAM, FISCAL YEAR 2010, AS NECESSARY AND TO EXECUTE ANY OTHER RELATED
MODIFICATIONS, AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING
WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY EXPENSE PURSUANT TO
THE UASI GRANT GUIDELINES; AND AUTHORIZING THE CITY MANAGER TO EXECUTE
MEMORANDUM OF AGREEMENT(S), IN SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS
CONTIGUOUS PARTNERS (NEAMI -DADE AND MONROE COUNTIES, THE CITIES OF HIALEAH,
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE) SETTING FORTH THE
PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE
UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE - RESCUE,
CONTINGENT UPON FUNDING OF SAID PROTECT BEING SECURED.
Reference: Introduced: 10/19/11
Name: Establishing Revenue - UASI Grant Pgrm FY' 10
Requester: Department of 'Cost: Final Action: 11/17/11
Fire-Rescue
Notes:
Sections:
Indexes:
Attachments: 11 -01022 Summary Form.pdf, 11 -01022 Urban Area Security Initiative Grant Prgm, FY' 10.pdf, 11 -01022
Miami UASI 2010 Budget.pdf, 11 -0IO22 Legistation.pdf, 11 -01022 Exhibit I.pdf
Action History
City of Miami Page 1 Printed on I1 /18/2011
y
Ver. Acting Body Date Action Sent To Due Date Returned Result
1 Office ofthe City ] 1 /l /11 Reviewed and
Attorney Approved
1 City Commission 11/17/11 ADOPTED 1
A motion was made by Francis Suarez, seconded by Frank Carollo, that this matter be ADOPTED. The motion carried
by the following vote:
Aye: 5 - Wifredo (Willy) Gort, Marc David Samoff, Frank Carollo, Francis Suarez and Michelle Spence -Jones
City of Miami Page 2 Printed on 11/18/2011
City Miami' City Hall
3500 Pan American
s. . ..... ., . f Drive
Legislation Miami, FL 33133
www.miamigov.com
Resolution
File Number: 11 -01022 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY INITIATIVE ( "UASI ") GRANT PROGRAM FISCAL YEAR 2010 ",
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $10,708,461, CONSISTING OF A GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANTAWARDANDTO EXECUTE THE
SUBGRANTAGREEMENT, IN SUBSTANTIALLY THE ATTACHED FORM, AND ALL
NECESSARY DOCUMENTS IN ORDER TO IMPLEMENT THE ACCEPTANCE OF
SAID GRANT AWARD; FURTHER AUTHORIZING THE CITY MANAGER TO
EXTEND SAID UASI GRANT PROGRAM, FISCAL YEAR 2010, AS NECESSARY
AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR
EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING WITH FUNDING
CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO VARIOUS
GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; AND AUTHORIZING
THE CITY MANAGER TO EXECUTE MEMORANDUM OFAGREEMENT(S), IN
SUBSTANTIALLY THE ATTACHED FORM(S), WITH ITS CONTIGUOUS
PARTNERS (MIAMI- DADEAND MONROE COUNTIES, THE CITIES OF HIALEAH,
MIAMI BEACH, CORAL GABLES, AND THE VILLAGE OF KEY BISCAYNE)
SETTING FORTH THE PARTIES' RESPONSIBILITIES IN CONNECTION WITH
THE DEVELOPMENTAND SUPPORT OF THE UASI PROJECT ADM INfSTERED
BY THE CITY OF MIAMI DEPARTMENT OF FIRE - RESCUE, CONTINGENT UPON
FUNDING OF SAID PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ( "USDHS "), is authorized by the
Emergency Wartime Supplemental Appropriations Act 2003, to provide funds to states for subsequent
distribution to selected urban areas to address the unique equipment, training, planning, exercise and
operational needs for large urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts or terrorism; and
WHEREAS, the USDHS, through the State of Florida Division of Emergency Management
( "DEM "), has sub - granted an Urban Area Security Initiative ( "UASI ") Grant Project, Fiscal Year 2010 to
the City of Miami ( "City ") in the amount of and
WHEREAS, the City Department of Fire - Rescue will use said funds to continue to address the
unique equipment, training, planning, exercise and operational needs of the City and its contiguous
pa Hers and to continue building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism; and
- -" WHEREAS, in accordance with the UASI Grant Program, hscal Year 2010, the attached
City of Mianv l Page 1 of 3 File !d: 11 -01022 (Version: I) Printed On: 1012512011
File Number. 11 -01022
Memorandum of Agreements (MOA's ") with the City's contiguous partners (Miami -Dade and Monroe
Counties, the Cities of Hialeah, Miami Beach, Coral Gables and the Village of Key Biscayne) will
provide the necessary guidelines to coordinate the UASI Grant Program, Fiscal Year 2010 and will
permit the City to reimburse its partners for their eligible expenditures that are compliant with said
project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The following new Special Revenue Project is established and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative
Grant Program Fiscal Year 2010
RESOURCES: Department of Homeland Security $10,708,461
directly to the State of Florida Division
of Emergency Management
APPROPRIATIONS: $10,708,461
Section 3. The City Manager is authorized f 1) to accept said grant award and to execute the
Subg rant Agreement, in substantially the attached form, and all necessary documents in order to
implement the acceptance of said grant award.
Section 4. The City Manger is further authorized f 1 to extend said UASI Grant'Program, Fiscal
Year 2010 grant award as necessary and to execute any other related modifications, amendments or
extensions on all matters except those dealing with funding changes, in connection with the
development and support of the UASI projects administered by the City's Department of Fire - Rescue,
as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the
form of grants from the Federal Department through the Florida DEM.
Section 5, The City Manager is authorized {1} to execute MOA's, in substantially attached form(s),
with its contiguous partners (Miami -Dade and Monroe Counties, the Cities of Hialeah, Miami Beach,
Coral Gables and the Village of Key Biscayne), for the purpose of setting forth the parties'
responsibilities in connection with the development and support of the UASI Grant Program, Fiscal
Year 2010 administered by the City Department of Fire - Rescue, an UASI sponsoring agency,
contingent upon funding of said project being secured.
Section 6. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {2}
City 01miami Page 2 of3 File Id: 11 -01022 (Versrort: 1) Pri` Orr: 1012512011
y
File Number. 11 -01022
APPROVEDAS TO FORM AND CORRECTNESS
JULIE 0. B
CITY ATTq NEY
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed 'by the City Attorney, including ' but 'not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission..
Chy of Miami Page 3 of 3 File Id: 11 -01022 (Version: 1) Printed Orr: 7012512011
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