LTC 037-2012 Dune Maintenance and Restoration Program Update ® MIAMI BEACH
OFFICE OF THE CITY MANAGER R F C F I V r
NO. LTC # 03;-2012 LETTER TO CO&WI O- PPH 3: 32
TO: Mayor Matti Herrera Bower and Members of the City Commissio
CI CLERK'S OFF ICE
FROM: Jorge M. Gonzalez, City Manager
DATE: February 7, 2012
SUBJECT: Dune Maintenance and Restoration Program Update
This Letter to Commission (LTC) provides an update regarding the Dune Maintenance and
Restoration Program within the City. The City has developed a Dune Maintenance and
Restoration Work Plan that prioritizes sections of the dune for restoration through the removal of
non-native vegetation and replanting of native vegetation. This plan also includes scheduled
dune vegetation maintenance.
Background
The dunes are the vegetated buffer parallel to the shoreline that were installed by the Army
Corps of Engineers in the late 1980's to protect upland properties and prevent beach erosion.
Native, salt-tolerant vegetation stabilize the dune and help accrete sand, which helps prevent
erosion of the beach system and protects properties from the effects of coastal storms. In
addition, beachfront vegetation protects sea turtle nesting habitat from urban light pollution.
On September 10, 2003, the City entered into the Beachfront Management Agreement with
Florida Department of Environmental Protection (FDEP) to manage the sandy beach area lying
east of the erosion control line and belonging to the state of Florida, from Government Cut north
to 87th Terrace. Under this Agreement, the City is named the lead managing agency for the
beach area with support from Miami-Dade County on beachfront maintenance issues, including
litter control in the dunes and trimming of public beach entrances. Therefore, under this
agreement the City has the authorization to perform projects that contribute to erosion control
and dune restoration, including invasive or non-native species removal and selected native
species trimming, where applicable.
Dune Maintenance & Restoration Program
To fulfill the Citywide Dune Restoration and Enhancement Program, the City conducts the
following proactive dune maintenance activities:
1. Interdepartmental dune inspections;
2. Vegetation maintenance; and,
3. Volunteer dune restorations.
These activities reduce the potential for illegal activities and homeless encampments, remove
invasive vegetation that threaten the integrity of the dune system, aid in the conservation of the
plant and animal communities that inhabit the dune system, and preserve the vital storm surge
protection and erosion control functions that the dune system provides.
Interdepartmental Dune Inspections
Starting in October 2011 the City began conducting monthly inspections of the dune system to
prioritize maintenance activities. These monthly inspections include representatives from the
Environmental Division, Greenspace Management Division, Property Management Division,
Sanitation Division, Police Department, Code Compliance, Ocean Rescue, Homeless Outreach
LTC—Dune Restoration and Enhancement Program
February 7, 2012
Page 3 of 3
Team, and Miami-Dade County Parks & Recreation. The purpose of these inspections is to
identify problem or hotspot areas of overgrown vegetation, cleanliness issues, and homeless
activity. Attachment A details the responsibilities and procedures for on-going dune
maintenance that is prioritized based on these monthly inspections.
Vegetation Maintenance
Any alteration, trimming or removal of vegetation in the dune system must be approved by
FDEP. The Public Works Department's Environmental Division coordinates the permitting
process with FDEP to ensure the City is in compliance with all state and local regulations. Once
permits have been obtained, the Parks and Recreation Department's Greenspace Management
Division is responsible for conducting selective trimming and removal when life safety concerns
are identified and retaining landscape maintenance contractors to conduct large scale trimming
and removal. Regular dune maintenance is not currently included in the City's full service
landscape maintenance contracts for the Beachwalk, Boardwalk and Spoils; however, funding
has been recently identified to establish a maintenance program to address both recently
restored dunes and conduct selective trimming of native species.
In FY 2010/11, $50,000 was appropriated from the Capital Investment Upkeep Account (CIUA)
to begin dune maintenance activities, which encompassed installation of beach signage, rope
and post, sand fencing, and removal of invasive vegetation from 14th Street to 23`d Street. In FY
2011/12, $17,197 of the $50,000 budgeted was spent to address invasive vegetation removal
from South Pointe Park to 1s' Street and from 75th Street to 73`d Street. Photographs from the
recent maintenance activities are depicted in Attachment B. For FY2011/12, the remaining
balance will be used for selective trimming and pruning Citywide and to replant the areas where
removals have been conducted. The CIUA Expenditures for FY 2010/11 and FY 2011/12 are
detailed in Attachment C.
On January 13, 2012 the Greenspace Management Division issued a request for quotes (RFQ)
to the three current landscape maintenance contractors to remove invasive plants, install native
dune vegetation, and provide long term maintenance with proactive trimming and an non-native
plant removal schedule for the dune system (Attachment D). ValleyCrest Landscape
Maintenance, Inc., provided the most competitive response. The Dune Restoration Work Plan
in Attachment E prioritizes each area based on the findings from interdepartmental inspections,
identifies basic site conditions related to invasive vegetation, and provides removal with
replanting costs provided by ValleyCrest. While this removal, planting and on-going
maintenance has an initial upfront cost, it will save money long-term by eliminating the necessity
of conducting future expensive, large-scale removals and will prevent invasive vegetation from
re-establishing in restored locations. The Administration will be requesting funding for this long
term maintenance program during the FY2012/13 capital budget process.
In the interim, the City has established a two part maintenance program to address current
vegetation maintenance concerns Citywide. Both phases of maintenance will occur
concurrently. The first component includes the three locations where removal activities recently
occurred (South Pointe Drive to 1St Street, 14th Street to 23`d Street and 73`d Street to 75th
Street). For these areas, Superior Landscape & Lawn Service, Inc will begin full maintenance
activities by providing thirty (30) service visits annually that include:
• the physical removal of all non-native species;
• supplemental watering of newly installed plant material;
• supplemental litter services (Miami-Dade County provides primary litter services); and,
• selective pruning of native trees in accordance with FDEP guidelines.
LTC—Dune Restoration and Enhancement Program
February ;, 2012
Page 3 of 3
The second component of the maintenance program targets the hotspot locations that are
identified through the interdepartmental inspections and have yet to be restored with a removal
and planting. Once a hotspot is identified, the Environmental Division will obtain the necessary
state permits and the Greenspace Management Division will retain a contractor to conduct
selective native trimming and supplemental litter control. Attachment F details the maintenance
costs for this program.
Volunteer Dune Restoration
Since 2006, the City has facilitated thirty (30) volunteer dune restoration events, which have
consisted of a combination of invasive vegetation removal and planting of native species.
Attachment G details the volunteer dune restorations in 2011 and anticipated 2012 events. The
majority of dune restoration events have been carried out by Surfrider Foundation and Fairchild
Tropical Garden, who supply volunteers and materials, and the in-kind services from the Parks
& Recreation Department and Public Works, Sanitation and Environmental Divisions.
There are four removal events scheduled over the next two months; including, Florida Power
and Light who has offered to provide 34 volunteers for a removal event in North Shore Open
Space Park at 791h Street on March 15.
Please feel free to contact me if you have any questions.
Attachments: A: Dune Maintenance Responsibilities & Procedure
B: Pictures of Recently Completed Dune Maintenance (75th Street
to 73rd Street and 1 st Street to South Pointe Park
C: Capital Investment Upkeep Account Expenditures FY10/11 & FY11/12
D: Dune Restoration & Maintenance RFQ Scope of Work
E: Dune Restoration Work Plan 2012
F: Maintenance Program —Additional Services for 2012
G. Volunteer Schedule 2011-2012
DRBWR*ESW
\\miami beach.gov\files\WORK\$ALL\(1)EMPLOYEE FOLDERS\BETSY WHEATON\LTC\DUNE LTC\Dune Letter to Commission 02 02 12.docx
Attachment A
Departmental Responsibilities and Procedures for Dune Maintenance
Department Responsibilities
• Manages all dune maintenance requests & internal
coordination point of contact
Environmental Division • Obtains necessary state & local permits
• Coordinates replanting & removal of invasive vegetation
• Coordinates volunteer restoration events
• Performs selective trimming
Greenspace Management . Manages landscape maintenance contractors conducting
removals, plantings, and on-going maintenance
Property Management Installs and maintains signage, rope & post, and sand fencing
Police Department Patrols for illegal activity and enforces state and local laws
Code Compliance Issues citations for illegal planting, trimming and removal
activities
Ocean Rescue Identifies life/safety concerns at beach access points
Homeless Outreach Team Provides assistance/shelter
Sanitation Removes litter associated with homeless encampments
• Performs selective litter removal
Miami-Dade County Parks
• Performs litter control
•
Trimming of all public dune crossovers
Attachment B
Recently Completed Dune Vegetation Removal —January 2012
1St Street to South Pointe Park
Attachment C
Capital Investment Upkeep Account
FY 10/11 Expenditures
ACTIVITY COST
Beach Signage (Citywide) $4,385
Protective Dune Fencing
(Citywide) $8,207
Invasive Vegetation Removal (14
Street to 23 Street) $37,000
TOTAL EXPENDITURE $49,591
Capital Investment Upkeep Account
FY 11/12 Expenditures
ACTIVITY COST
Invasive Vegetation Removal
(South Pointe Park to 1st Street) $7,691
Invasive Vegetation Removal
(73rd Street to 75th Street) $9,506
Phase I Citywide Maintenance
(Selective trimming, pruning &
litter control) $13,920
Future Planting (South Pointe
Park to 1st Street) $14,910
TOTAL 1 $46,027
I
Recently Completed Dune Vegetation Removal —January 2012
South Pointe Drive Entrance
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Recently Completed •n Removal January 2012
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Recently Completed •n Removal January 2012
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Attachment D
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
This is a formal Request for Quote. Scope of work to include:
I. Removal of ALL invasive, non-native plant species in the dunes in areas
specified.
2. Installation of native species as specified.
3. Maintenance — addition of dune areas to your full service landscape
maintenance contract, to receive thirty (30) services annually.
It is incumbent upon the Contractor to visit and thoroughly inspect
the site of proposed work. Aerial photographs may not be current
and should not be relied upon. Bid prices should be based on BEST
ESTIMATE of total area occupied by Invasive Plants and square
footage of area to be restored. Quotes will be evaluated on costs of
labor and materials. Plant installations will be completed in phases,
as required to facilitate watering for establishment purposes.
PLEASE PROVIDE PROPOSED SCHEDULE OF WORK with plant
installation commencing upon the normal start of the rainy season.
REMOVAL OF INVASIVEMON-NATIVE SPECIES
• The physical removal of ALL Category I & II Florida Exotic Pest Plant
Council (FLEPPC) listed species occurring in the dunes.
• Removal of the stump, root ball and as much of the root systems as possible
without damage to adjacent, desirable species.
The Contractor will manage the project, including the scheduling, subcontracting
as necessary, labor, monitoring and reporting progress to the appropriate City of
Miami Beach personnel.
The above mentioned site includes a mixture of non-native plants among the
predominant native species. Special attention is required to ensure that the
existing native species in the protected dunes are NOT DAMAGED OR
IMPACTED BY THE NON-NATIVE REMOVAL EFFORT IN ANY WAY. The
use of herbicides, and mulch are expressly forbidden, as is the pruning of any
native species in the dune.
Small, skid steer loader type of equipment may be used on a
limited basis as per the following conditions:
1. Working from the landward side of the dune; the dune cross-
overs, and the beach hard-pack only.
2. Equipment is not permitted, under any circumstances on the
soft sands of the beach, on the Boardwalk and on the
Beachwalk/NBRC only as approved by City in advance.
Page 1 of 6
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
3. Equipment must not cause negative impact to aM desirable,
native species.
4. Equipment must not cause negative impact to ony person
visiting the beach or any wildlife in the dunes or on the beach.
5. Work area must be raked smooth and cleaned upon
completion of work each day.
Every invasive non-native species listed by FLEPPC will either be hand-pulled or cut
down and the resulting stump/root-ball removed completely. The Contractor
is responsible for the removal of all FLEPPC specified non-native species including
trees, shrubs, vines and herbaceous plants regardless of the size or reproductive
state of the plant.
Resulting vegetative debris from this effort is to be neatly bagged on site for
immediate removal by Contractor. The Contractor will provide all necessary
equipment to complete the project including but not limited to hand tools,
chainsaws, garbage bags, and personal protective gear.
NOTE: Equipment such as chain saws, loppers, etc. used must be wiped down
and sanitized/decontaminated at set intervals to minimize the spread of pests,
pathogens, and invasive debris along project area.
The Contractor shall at all times provide an on-site ground crew supervisor.
Ground crew supervisors will be responsible for:
1 .) Coordination with City of Miami Beach personnel on a daily basis
2.) All control activities and safety on project sites
3.) Ensuring that crew is knowledgeable of, and remain within project boundaries
4.) Avoiding any and all damage to existing native vegetation
The contractor shall complete a Final Invasive Plant Report at the end of the project
outlining Invasive Species Encountered, Approximate Quantities, and
Areas of Greatest Plant Concentration along the project areas. The City of
Miami Beach will submit the appropriate permit applications for the removal of
non-native species in the dunes, however the Contractor is to collect the permit
once issued, from the City of Miami Beach Public Works Department and keep the
permit with the crew at all times as they perform all work on site.
INSTALLATION OF NATIVE VEGETATION:
Installation of native vegetation will commence at the beginning of
the rainy season, usually in May and continue in phases until
completed.
Page 2 of 6
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
Contractor to install desirable, native plant vegetation in all areas denuded by
removal of the invasive species that exceed 500 sq. ft. in size. Species of plant,
container size, minimum on-center spacing and number of each species to be
installed per 1000 sq. ft. of planting area is provided for in the table on page 5.
Sea Oats are to be installed so that the bottom 1/3 of the foliage is
below grade. All other species to be installed so that the top of the root ball is
flush with or slightly above finished grade. All plants to be fertilized with
Osmacote Slow Release fertilizer 14-14-14 with minor elements or approved
equal. Place the label recommended amount of fertilizer at the bottom of each
planting hole. Terasorb or other approved polymer shall be mixed with the back-
fill of each plant to improve water holding capacity. Follow label rates.
All plants to be in a healthy growing condition free of weeds and disease. Plants
to be fully rooted in the container with roots extending to the outer edge of the root
ball and such that the root ball stays intact when removed from the container.
Score circling roots with a sharp knife prior to installing. Use a dibble or spade
for planting holes. Power augers are not to be utilized. Contractor to thoroughly
water all plant material the day of installation, and as required thereafter to ensure
establishment. During periods of no rain, newly installed plant material will require
a deep watering at least every other day for the first month; a minimum of three
times per week for the second month; and during periods of no rain thereafter for
up to six months. All plant material to be under warranty for a period of six
months after acceptance by the City. Any and all plant material that dies due to
lack of maintenance or insufficient watering shall be replaced at no cost to the
City.
Group A — Groundcovers are to be installed in every 1000 sq. ft. planting
area. Set out as a random mix over the entire 1000 sq. ft. area mixing 225 Sea
Oats, 50 RailRoad Vine, 50 Dune Sunflower, 15 Wild Sage and 15 Passion
Flower.
Group B — Shrubs are to be installed in the following manner: (Please refer to
table on page 5)
• Install three 1 gallon Bay Cedar, three 1 gal. Beach Elder and one group of
five Saw Palmetto in the first 1000 sq. ft. planting area. The Saw Palmetto
are to be installed 5' oc within this grouping.
• Install three 1 gallon Indigo Berry, three 3 gal. Neckless Pod and one
group of five Cocoplum in the second 1000 sq. ft. area. The Cocoplum
are to be installed 5' oc within this grouping.
Page 3 of 6
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
• Install three 1 gallon Bay Cedar, three 1 gal. Beach Elder and one group of
five Coontie in the third 1000 sq. ft. planting area. The Coontie are to be
installed 5' oc within this grouping.
• Install three 1 gallon Indigo Berry, three 3 gal. Neckless Pod and one
group of five Saw Palmetto in the fourth 1000 sq. ft. area. The Saw
Plametto are to be installed 5' oc within this grouping.
Maintain this rotation, or one similar throughout the entire projectin order to
provide for species diversity so important in a healthy dune system. The
Alternate Group A and alternate Group B species may be substituted or used in
addition to the Wild Sage and Passion Flower in Group A and the Bay Cedar,
Beach Elder, Indigo Berry in Group B. Sea Oats, Railroad Vine, Dune
Sunflower, Necklace Pod, Saw Palmetto, Cocoplum, and Coontie
are widely available and cannot be substituted. They must be
used in the quantities specified.
DUNE MAINTENANCE:
Provide a quote to add the dunes to your full service landscape
maintenance_contract providing thirty (30) services annually.
During each service the contractor shall provide for:
• The physical removal of ALL Category I & II Florida Exotic Pest Plant
Council (FLEPPC) listed species occurring in the dunes.
• Removal of the stump, root ball and as much of the root systems as possible
without damage to adjacent, desirable species.
• Supplemental litter services. (CMB Sanitation Division and MD County will
provide primarary litter services)
• Selective pruning of trees in accordance with FDEP guidelines.
• Supplemental watering of newly installed plant material to provide for
establishment.
Page 4 of 6
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
PLAINT SPECIFICATIONS:
Common #per Estimated
Name Size 1000 sq. Scientific Name #of plants
ft. O.0 required Unit$ Total $
GROUP A-Groundcovers
Sea °O/a is 2" Liners 225 18" Uniola paniculata $
Railroad Vine 4" 50 24" Ipomoea pes-caprae
20%
Dune $ $
Sunflower 4" 50 24" Helianthus debilis
20%
Wild Sage 4" 15 24" Lantana involucrata
5%
Passion Flower 4" 15 24" Passiflora suberosa $
5%
GROUP B Shrubs(random spacing no closer than oc
specified)
Bay Cedar #1 3 5' Suriana maritima
Beach Elder #1 3 5' Iva imbricata
lindigo Berry #1 3 5' Randia aculeata
Sophora tomentose
Necklace Pod #3 3 1 5' var. truncata
Saw Palmetto 3 groups Serenoa repens
#3 of 5 5'
Cocoplum 3 groups Chrysobalanus icaco
#3 of 5 5'
Coontie #3 3 grou
ups 5' Zamia integrifolia $
ALTERNATES GROUP A
Beach 15 5' Jacquemontia $
Clustervine #1 reclinata
Beach Creeper #1 15 5' Ernodea littoralis $ $
Inkberry #1 15 5' Scaevola plumieri $ $
Beach Verbena 4" 1 15 5' Glandularia maritima $ $
Sea Purslane 4" 15 5' Sesuvium $
ortulacastrum
ALTERNATES Group B
Blackbead #3 3 5' Pithecellobium
ke ense
Sea Lavender #3 3 5' Argusia gnaphalodes $
Silver Palm #3 3 5' Coccothrinax $
ar entata
Wild Allamanda #3 3 5' Pentalinon luteum
Please provide estimated number of plants of each species
proposed for the entire project in column provided.
Page 5 of 6
CITY OF MIAMI BEACH
DUNE RESTORATION AND MAINTENANCE
UNIT PRICE LIST
AREA INVASIVE NATIVE PLANT
REMOVAL INSTALLATION TOTAL
87th to 8011 Street None $ $
80th to 75t1 Street $ $ $
75th to 73rd Street None $ $
73rd to 64th Street $ $ $
64th to 47r1 Street $ $ $
47i1 to 23rd Street $ $ $
23rd to 14th Street $ $ $
14th to 1011 Street None $ $
10th to 51h Street $ $ $
51h to 151 Street $ $ $
151 to Gov. Cut $ $ $
LUMP SUM TOTAL COST FOR ALL REMOVALS & INSTALLATIONS:
$
Notes:
• Invasive plant species have been (or will be) removed by
others in areas where "None" is indicated.
• The areas between 23`•d and 141h Streets, 101h to 51h Streets and
1 Sf St. to Government Cut have minimal populations of
invasive plants. Removal efforts will be minimal.
Maintenance - Unit Prices
Area Cost per Annual Cost
Service (x 30)
87th St. to 64i1 St. $ $
64th St to 23rd St. $ $
23rd St. to Gov. Cut $ $
Total Annual $
Proposals are to be placed on Company Letterhead and are due no
later than 3:00pm Monday January 23, 2012 without exception,
and can be sent via email to milliemcfadden @miamibeachfl.gov or hand
delivered to the Greenspace Management Operations Yard.
Work must commence within ten (10) business days of receipt of
Notice to Proceed and continued uninterrupted until project (or
phase of project) is completed.
Page 6 of 6
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Attachment F
Maintenance Program - Additional Service for 2012 Funding Source 2012
Phase I Maintenance
Full maintenance serviced 30 times per year: 1 Street to
South Pointe Drive, 14 Street to 23 Street, &73 Street
to 75 Street $13,920.00 CIUA FY2011/12
Phase II Maintenance
Salary Savings. YTD
Selective trimming and supplemental litter service. $25,000.00 $23,000 available.
TOTAL $38,920.00
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