2012-27849 Reso RESOLUTION NO. 2012-27849
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH CORZO CASTELLA
CARBALLO THOMPSON SALMAN, PA (C3TS) IN THE
NEGOTIATED LUMP SUM AMOUNT OF $185,345 FOR BASIC
SERVICES; AND AN ADDITIONAL NOT TO EXCEED AMOUNT
OF $85,316 FOR OTHER DIRECT SERVICES; AND A NOT TO
EXCEED AMOUNT OF $15,000 FOR APPROVED
REIMBURSABLES, FOR A TOTAL FEE OF $285,661; FOR A
DESIGN CRITERIA PROFESSIONAL TO PREPARE THE DESIGN
CRITERIA PACKAGE FOR THE SUNSET ISLANDS 3 & 4
NEIGHBORHOOD RIGHT-OF-WAY IMPROVEMENT PROJECT,
WHICH IS INTENDED TO BE A DESIGN BUILD CONTRACT;
AND TO SERVE AS THE CITY'S REPRESENTATIVE DURING
THE SELECTION OF THE DESIGN BUILD FIRM FOR THE
PROJECT, CONCERNING THE EVALUATION OF THE
RESPONSES SUBMITTED BY THE DESIGN BUILD FIRMS;
REVIEW AND APPROVE FOR COMPLIANCE THE DETAILED
WORKING DRAWINGS FOR THE PROJECT; AND TO
EVALUATE THE COMPLIANCE OF THE PROJECT
CONSTRUCTION WITH THE DESIGN CRITERIA PACKAGE;
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) 04-
11/12; WITH PREVIOUSLY APPROPRIATED FUNDING FROM
FUND 431 - STORMWATER BONDS 2011, FUND 420 - WATER
& SEWER GBL SERIES 2010, AND ADDITIONALLY
APPROPRIATING FUNDING IN THE AMOUNT OF $70,567 AS
AN ADVANCE FROM GENERAL FUND OPERATING
CONTINGENCY, WITH REIMBURSEMENT TO BE IDENTIFIED
AS PART OF THE ANNUAL CAPITAL BUDGET PROCESS.
WHEREAS, on October 19, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 04-11/12, for a Design Criteria
Professional to prepare the Design Criteria Package for the Sunset Islands 3 and 4
Neighborhood Right of Way Improvement Project, which is Intended to be a Design-
Build Contract; and to serve as the City's representative during the selection of the
Design-Build Firm for the project, concerning the evaluation of the responses submitted
by the Design-Build firms; review and approve for compliance of the detailed working
drawings for the project; and for evaluation of the compliance of the project construction
with the Design Criteria Package (the RFQ); and
WHEREAS, the RFQ was issued on October 20, 2011, with an opening date of
November 20, 2011, and the Committee convened on November 29, 2011, and a
quorum was attained; the Committee was provided with general information on the
scope of services, Performance Evaluation Surveys and additional pertinent information
from the responsive proposers; and
WHEREAS, after considering the recommendation of the Committee, the City
Manager exercised his due diligence and recommended that the Mayor and the City
Commission authorize negotiations with the top-ranked proposer, Corzo, Castella,
Carballo, Thompson, Salman, PA (C3TS); and should the Administration not be
successful in negotiating an agreement with the top-ranked proposer, authorizing
negotiations with the second-ranked proposer, Calvin Giordano and Associates, Inc;
and should the Administration not be successful in negotiating an agreement with the
second-ranked proposer, authorizing negotiations with the third-ranked proposer,
Atkins, Inc.; and
WHEREAS, on December 14, 2011, the City Commission approved Resolution
Number 2011-27793, authorizing the Administration to enter into negotiations with the
top-ranked proposer, Corzo, Castella, Carballo, Thompson, Salman, PA (C3TS); and
should the Administration not be successful in negotiating an agreement with the top-
ranked proposer, authorizing negotiations with the second-ranked proposer, Calvin
Giordano and Associates, Inc; and should the Administration not be successful in
negotiating an agreement with the second-ranked proposer, authorizing negotiations
with the third-ranked proposer, Atkins, Inc.; and
WHEREAS, the Administration has successfully negotiated the attached
agreement with C3TS, in the amount of $185,345 for basic services; and a not to
exceed amount of $85,316 for other direct services; and an additional not to exceed
amount of$15,000 for approved reimbursables.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute an
Agreement with Corzo Castella Carballo Thompson Salman, PA (C3TS), in the
negotiated amount of $185,345 for basic services; and a not to exceed amount of
$85,316 for other direct services; and an additional not to exceed amount of $15,000 for
approved reimbursables; all for a total fee of $285,661, for a Design Criteria
Professional to prepare the Design Criteria Package for the Sunset Islands 3 & 4
Neighborhood Right-of-Way Improvement project, which is intended to be a Design
Build contract; and to serve as the city's representative during the selection of the
Design Build firm for the project, concerning the evaluation of the responses submitted
by the Design Build firms; review and approve for compliance of the detailed working
drawings for the project; and for evaluation of the compliance of the project construction
with the Design Criteria Package, pursuant to the Request for Qualification (RFQ) 04-
11/12, with previously appropriated funding from Stormwater Fund 431, Water Fund 420
and additionally appropriating funding in the amount of $70,567 as an advance from
general fund operating contingency, with reimbursement to be identified as part of the
annual capital budget process.
PASSED AND ADOPTED THIS P4 DAY OF e e44,1 2012.
...........
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida Be Adopted, Authorizing The
Mayor And City Clerk To Execute An Agreement With Corzo Castella Carballo Thompson Salman, PA(C3TS), In The
Negotiated Amount Of$ 185,345 For Basic Services; And A Not To Exceed Amount Of $ 85,316 For Other Direct
Services; And An Additional Not To Exceed Amount Of$ 15,000 For Approved Reimbursables, For A Total Fee Of$
285,661, For A Design Criteria Professional To Prepare The Design Criteria Package For The Sunset Islands 3 & 4
Neighborhood Right-Of-Way Improvement Project, Which Is Intended To Be A Design Build Contract; And To Serve
As The City's Representative During The Selection Of The Design Build Firm For The Project, Concerning The
Evaluation Of The Responses Submitted By The Design Build Firms; Review And Approve For Compliance The
Detailed Working Drawings For The Project;And For Evaluation Of The Compliance Of The Project Construction With
The Design Criteria Package, Pursuant To The Request For Qualifications (RFQ) No. 04-11/12; With Previously
Appropriated Funding From Fund 431 -Stormwater Bonds 2011, And Fund 420 -Water& Sewer GBL Series
2010; And Additionally Appropriating Funding In The Amount Of$70,567 As An advance From General Fund
Operating Contingency,With Reimbursement To Be Identified As Part Of The Annual Capital Budget Process.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure and Ensure Well Designed, Quality Capital Projects.
Supporting Data(Surveys, Environmental Scan,etc.):
The 2007 Community Satisfaction Survey noted 82% of North Beach residents rated recent capital projects
completed as"excellent"or"g ood"compared to 89%of residents citywide.
Issue:
Shall the Mayor and City Commission approve the resolution
Item Summa /Recommendation:
The Consultant shall provide the City the services to develop a Design Criteria Package for Sunset Islands 3 & 4
Neighborhood ROW project (the Project). The Project consists of replacement of existing water main infrastructure,
improved storm water drainage collection and disposal infrastructure including swale restoration, curb and gutter and
other facilities, street resurfacing / pavement markings, sewer lining and repair, repair and/or extension of existing
sidewalks to comply with ADA requirements, incorporation of traffic calming features, consistent with community
preferences and the incorporation and coordination of the undergrounding of utilities including Florida Power and Light
(FPL), Atlantic Broadband (ABB), Sprint and AT&T. On January 06, 2012, C3TS submitted a proposal in the amount
of $ 308,375 (fee included basic services, other project direct services listed below, and $15,000 for additional
services). Following negotiations, the City was able to reach an agreement in the lump sum amount of$ 285,661
(Schedule B)as follows:
Basic services are comprised of the following tasks:
Planning(Site Verification and Analysis) $32,100
Design Criteria Package-30% Design Development Documents $44,070
Bidding and Award Services $ 9,895
Design Builder's Design Phase $ 16,780
Design Criteria Professional-Construction Phase Services $82,520
Total for Basic Services $185,345
Traffic Analysis and Assessment $ 1,606
Topographic&Specific Purpose Survey Update $ 20,504
Underground Utility Verification $ 20,354
Bridge Loading Monitoring&Compliance Measures $ 1,598
Evaluation of Existing Sewer $ 26,434
Drainage Calculation $ 5,144
Encroachment Analysis and Survey Updates 9,676
Total for Other Direct Services $ 85,316
Reimbursables 15,000
Total Fee $285,661
The fee for basic services, including Site Verification and Analysis, Design Criteria Package, Bid and Award, and
Design Criteria Professional - Construction Phase Services, represent approximately 4% of the project construction
budget of$4,500,000.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds.' 1 $88,906 431-2318-061357
2 $46,450 420-2318-061357
` 3 $79,738 420-2318-000356
` 4 $70,567 011-9975-000356
OBPI Total: $285,661
City Clerk's Office Legislative Tracking:
Mattie Reyes,ext. 6884
Sign-Offs:
De art nt rector ssistant City M er/Chief Financial Officer city n er
F PDW JM
T:\AGE 2\2-8-2012\Sunset Islands &4-DCP Award-SU Y.doc
MIAMMEACH AGENDA ITEM 4f 7AI
qw DATE ;4-12-
m MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Com .ssion
FROM: Jorge M. Gonzalez, City Manager
DATE: February 8, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
CORZO CASTELLA CARBALLO THOMPSON SALMAN, PA (C3TS) IN THE
NEGOTIATED LUMP SUM AMOUNT OF $185,345 FOR BASIC SERVICES; AND AN
ADDITIONAL NOT TO EXCEED AMOUNT OF $85,316 FOR OTHER DIRECT
SERVICES; AND A NOT TO EXCEED AMOUNT OF $15,000 FOR APPROVED
REIMBURSABLES, FOR A TOTAL FEE OF $ 285,661; FOR A DESIGN CRITERIA
PROFESSIONAL TO PREPARE THE DESIGN CRITERIA PACKAGE FOR THE SUNSET
ISLANDS 3&4 NEIGHBORHOOD RIGHT-OF-WAY IMPROVEMENT PROJECT,WHICH
IS INTENDED TO BE A DESIGN BUILD CONTRACT; AND TO SERVE AS THE CITY'S
REPRESENTATIVE DURING THE SELECTION OF THE DESIGN BUILD FIRM FOR
THE PROJECT,CONCERNING THE EVALUATION OF THE RESPONSES SUBMITTED
BY THE DESIGN BUILD FIRMS; REVIEW AND APPROVE FOR COMPLIANCE OF THE
DETAILED WORKING DRAWINGS FOR THE PROJECT; AND TO EVALUATE THE
COMPLIANCE OF THE PROJECT CONSTRUCTION WITH THE DESIGN CRITERIA
PACKAGE; PURSUANT TO REQUEST FOR QUALIFICATIONS(RFQ)04-11/12;WITH
PREVIOUSLY APPROPRIATED FUNDING FROM STORMWATER FUND 431,WATER
FUND 420, AND ADDITIONALLY APPROPRIATING FUNDING IN THE AMOUNT OF
$70,567 AS AN ADVANCE FROM GENERAL FUND OPERATING CONTINGENCY,
WITH REIMBURSEMENT TO BE IDENTIFIED AS PART OF THE ANNUAL CAPITAL
BUDGET PROCESS.
ADMINISTRATION RECOMMENDATION
Approve the Resolution.
KEY INTENDED OUTCOME
Ensure Value and Timely Delivery of Quality Capital Projects; Maintain City's Infrastructure.
FUNDING
The Bayshore / Sunset Islands Basis of Design Report (BODR) was adopted on April, 9, 2003.
Construction and contingency funds for streetscape, drainage and water line replacement
improvements, identified in the BODR for the Bayshore / Sunset Islands neighborhoods total
$13,665,602. This amount includes $4,255,791 in General Obligation Bonds (GOB) to fund
construction and contingency for surface (above-ground) improvements in the Central Bayshore,
Lower North Bay Road, Lake Pancoast and Sunset Islands 1, 2, 3 & 4 neighborhoods.
The BODR notes that "The Sunset Islands had received funding for surface improvements through a
Commission Item-Sunset Islands 3&4 Neighborhood ROW Improvement Project
February 8,2012
DCP Agreement Award
Page 2 of 5
number of different programs for improvements to entrance features and gate structures at both the
north (West 29th street) and south (Sunset Drive) thoroughfares. Because of these previous
improvements no specific streetscape projects are identified for the Sunset Islands". Of the $4.25
million in GOB funds identified in the BODR, only a nominal amount of$13,871 was earmarked for
the Sunset Islands.
Since then, as the Central Bayshore, Lake Pancoast, Lower North Bay Road, and Sunset Islands 1
and 2 projects have advanced through design and into construction, the combined total estimated
project costs for the Bayshore/ Sunset Islands neighborhoods (including Sunset Islands 3 and 4)
have grown to $53 million, including $8.2 million for above-ground improvements, of which $2.2
million is for the Sunset Islands. The increased figures reflect additional scopes, including road
reconstruction versus resurfacing, complete replacement of water mains, and improved stormwater
drainage levels of service.
Because of delays associated with efforts to advance the undergrounding of overhead utilities,
design efforts for the Sunset Islands 3 and 4 neighborhood improvements had been stalled until
more recent efforts to advance a design criteria package so that the project could be awarded as a
design build project. The lack of a design made it difficult to develop a budget amount for the above
ground improvements. For this reason, the above-ground budget for the Sunset Islands 3 and 4
remained unchanged from the original allocation. Contracting the design criteria professional will
make it possible to define the project's above-ground scope elements and develop the above-
ground cost estimates that would form the basis to appropriate the funds to cover the
neighborhood's surface improvements.
A portion of the funding necessary to complete the development of the design criteria package has
been previously appropriated in the Capital Budget; specifically, Fund 431 - Stormwater Bonds
2011, and Fund 420 - Water & Sewer GBL Series 2010. The remaining amount of $70,567
represents an approximate proportionate share of the professional design fee associated with the
above ground component. Funding in the amount of $70,567 is to be appropriated from General
Fund Operating Contingency account number 011-9975-000356, with reimbursement to be
identified as part of the annual capital budget process.Additional funding needed to cover the cost
of above-ground improvements (primarily road reconstruction), presently estimated at$1.2 million,
will similarly be identified and approved by the Commission through the fiscal year 2012/13 capital
budget process.
BACKGROUND
On May 16, 2001,the Mayor and City Commission adopted Resolution No. 2001-24387, approving
and authorizing the execution of the professional services agreement with CH2MHill, Inc., pursuant
to Request for Qualifications (RFQ) 134-99/00.
On April 9, 2003, the City Commission approved Resolution Number 2003-25171, approving and
officially adopting the Basis of Design Report (BODR) for the Sunset Islands 3 &4 Neighborhood
Right of Way(ROW) Improvement Project. The BODR identified the priority improvements that set
the goals and objectives for the ROW Improvement Project. These improvements include but are
not limited to the following:
• Street resurfacing / pavement markings/sidewalk repair
• Enhanced landscaping / planting strip restoration
• Curb & gutter
• Streetlight upgrades
• Drainage upgrades
Commission Item-Sunset Islands 3&4 Neighborhood ROW Improvement Project
February 8, 2012
DCP Agreement Award
Page 3 of 5
■ Waterline replacement and upgrade
■ Replacement of existing water main infrastructure
■ Coordination with franchise utilities undergrounding and relocation of poles
On March 2005, CH2MHill, Inc submitted the 30%design documents to the City and subsequently
the project was placed on hold because the residents requested the undergrounding of its overhead
utilities,which includes Florida Power and Light(FPL),Atlantic Broadband(ABB), Sprint and AT&T.
The HOA, during its August 24, 2010 meeting, elected to hold another general membership meeting
to discuss the community's desire to underground its overhead utilities and create an assessment
per homeowner for the entire amount. This meeting was held on September 28th, 2010 and the
membership has decided to move forward with utility undergrounding scope via a City sponsored
Special Assessment.
During review of the ROW project with the HOA, regulatory issues related to the existing roadway
width were discussed with the members of the HOA and they expressed concerns with the 10-foot
minimum travel lane requirement. During subsequent discussions including the HOA, City of Miami
Beach Public Works Department (PWD), Miami-Dade County Traffic (MDC) and Capital
Improvements Projects Office (CIP) staff, MDC stated they would approve 9-foot travel lanes for
two-way streets and a 10-foot travel lane with a 5-foot multi-use shoulder for one-way streets on the
Sunset Islands. However, the proposed design requires 24-inch valley gutters as part of drainage
improvements. The valley gutters would need to be installed outside of the required travel lanes.
The HOA held an island-by-island vote to decide if the roadways should be converted to one-way.
The results supported the one-way travel street modification on both Sunset Islands 3 & 4. The
Miami-Dade County Public Works Department approval of the one-way traffic flow was granted on
August 24, 2010.
On October 28, 2011, the City issued Request for Qualifications (RFQ), No. 04-11/12 for a Design
Criteria Professional (DCP) to prepare the Design Criteria Package for the Sunset Islands 3 and 4
Neighborhood Right of Way Improvement Project, which is intended to be a Design Build contract.
The selected DCP shall serve as the City's representative during the evaluation of the responses
submitted by the Design Build firms and provide the City with the recommendation to award. The
DCP shall participate in the review and approval process to assess compliance of the Design Build
firm's detailed working drawings for Ithe project; The DCP shall also be responsible for the
evaluation of the project construction for the compliance with the Design Criteria Package,
applicable codes and standards.
On December 14, 2011, the City Commission approved Resolution Number 2011-27793
authorizing the administration to enter into negotiations with the top-ranked proposer, Corzo,
Castella, Carballo, Thompson, Salman, PA(C3TS); and should the Administration not be successful
in negotiating an agreement with the top-ranked proposer, authorizing negotiations with the second-
ranked proposer, Calvin Giordano and Associates, Inc; and should the Administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing negotiations
with the third-ranked proposer, Atkins, Inc.
ANALYSIS
The Consultant shall provide the City the services to develop a Design Criteria Package for Sunset
Islands 3 & 4 neighborhood ROW project (the Project). The Project consists of replacement of
existing water main infrastructure, improved storm water drainage collection and disposal
Commission Item-Sunset Islands 3&4 Neighborhood ROW Improvement Project
February 8,2012
DCP Agreement Award
Page 4 of 5
infrastructure including swale restoration, curb and gutter and other facilities, street resurfacing /
pavement markings,sewer lining and repair, repair and/or extension of existing sidewalks to comply
with ADA requirements, incorporation of traffic calming features, consistent with community
preferences and the incorporation and coordination of the undergrounding of utilities including
Florida Power and Light (FPL), Atlantic Broadband (ABB), Sprint and AT&T.
On January 06, 2012, C3TS submitted a proposal in the amount of$308,375 (fee included basic
services, other project direct services listed below, and$15,000 for additional services). Following
negotiations, the City was able to reach an agreement in the lump sum amount of $285,661
(Schedule B) as follows:
Basic services are comprised of the following tasks:
Planning (Site Verification and Analysis) $ 32,100
Design Criteria Package - 30% Design Development Documents $ 44,070
Bidding and Award Services $ 9,895
Design Builder's Design Phase $ 16,780
Design Criteria Professional - Construction Phase Services $ 82,520
Total for Basic Services $185,345
Other direct services as follows:
Traffic Analysis and Assessment $ 1,606
Topographic& Specific Purpose Survey Update $ 20,504
Underground Utility Verification $ 20,354
Bridge Loading Monitoring & Compliance Measures $ 1,598
Evaluation of Existing Sewer $ 26,434
Drainage Calculation $ 5,144
Encroachment Analysis and Survey Updates 9,676
Total for Other Direct Services $ 85,316
Reimbursables $ 15,000
Total Fee $285,661
The fee for basic services, including Site Verification and Analysis, Design Criteria Package, Bid and
Award, and Design Criteria Professional - Construction Phase Services, represent approximately
4%of the project construction budget of$4,500,000. The negotiated fee is commensurate with the
level of improvements contemplated in the scope of services for this project.
ADMINISTRATION RECOMMENDATION
It is recommended that a Resolution of the Mayor and City Commission of the City of Miami Beach,
Florida be adopted, authorizing the Mayor and City Clerk to execute an Agreement with Corzo
Castella Carballo Thompson Salman, PA (C3TS), in the negotiated amount of$185,345 for basic
services; and an additional not to exceed amount of$85,316 for other direct services; and a not to
exceed amount of $15,000 for approved reimbursables, for a total fee of $285,661, for a Design
Criteria Professional to prepare the Design Criteria Package for the Sunset Islands 3 & 4
neighborhood Right-of-Way Improvement project, which is intended to be a Design Build contract;
and to serve as the City's representative during the selection of the Design Build firm forthe project,
concerning the evaluation of the responses submitted by the Design Build firms; review and approve
for compliance of the detailed working drawings for the project; and for evaluation of the compliance
of the project construction with the Design Criteria Package, pursuant to the Request for
Qualifications (RFQ) 04-11/12; with previously appropriated funding from Fund 431 - Stormwater
Commission Item-Sunset Islands 3&4 Neighborhood ROW Improvement Project
February 8,2012
DCP Agreement Award
Page 5 of 5
Bonds 2011, and Fund 420 - Water & Sewer GBL Series 2010; and additionally appropriating
funding in the amount of$70,567 from General Fund Operating Contingency,with reimbursement to
be identified as part of the annual capital budget process.
ATTACHMENTS:
Schedule A-Scope of A/E Services
Schedule B-Consultant's Compensation Fee Table
Schedule C- Hourly Billing Rates Schedule
JMG/D /DM/mer
T:IAGENDA1201 212-0 8-1 21 Sunset Islands 3&4-DCP Award-MEMO.doc
SCHEDULE A
SCOPE OF SERVICES
Task One 1: Phase One Schematic 30%
The DCP shall become familiar with the Project site through frequent site visits, research, and
examination of any record drawings, as applicable, including the 30% Schematic Phase
documents dated February 25, 2005, the approved Basis of Design Report, the FPL preliminary
drawings dated April 11, 2011 (and latest revisions thereto) and shall notify the City of any
existing site condition omitted from or incorrectly shown on record drawings, as may have been
reasonably discovered. Frequent visits shall continue until the Design Criteria Professional
(DCP) is thoroughly familiar with the Project site, problem areas, and existing hazardous
conditions, if any. The City will facilitate the DCP's access to the Project site, as needed, for
investigative purposes.
The DCP shall be responsible to provide the City with the following services as part of this task:
Task 1.1: Evaluate and update the 30% schematic plans dated February 25, 2005 and compare
the scope of work contained therein with the approved BODR. The DCP is to make any and all
revisions necessary o these drawings as requested b the Agencies Having Jurisdiction AHJ
rY 9 q Y 9 9 ( )
over the project and incorporate said revisions into the 30% schematic drawings and become
Design Criteria Professional / Engineering Professional for these documents.
The DCP shall identify all the necessary requirements with all applicable AHJ over the work
and/or utility providers and coordinate the work to make sure that there are no conflicts in the
drawings and update the drawings accordingly for the design/construction of the Project by the
Design Builder.
Task 1.2: Evaluate the existing outfalls and ascertain if any upgrades will be required to conform
to the proposed storm water system (see Task 2.1).
Task 1.3: Analyze the cost estimates for this Project and provide an updated construction
estimate in format provided by the City.
Task 1.4: Provide a proposed project schedule and construction phasing plan for approval by
the City for inclusion in Design Criteria Package.
Task 1.5: Coordinate with FPL, AT&T, Sprint and Atlantic Broadband (ABB) for conversion of
overhead electrical, telephone and cable to underground and incorporate as an Add Alternate to
the 30% Schematic Plans. The consultant shall become familiar with the requirements of the
FPL application for installed facilities agreement for UG conversions and provide all
specifications to address conditions of the agreement related to the project. Identify
requirements for use of contractors certified by FPL.
Task 1.6: City shall contract with a consultant to provide a constructability and value engineering
report including verification of project construction cost estimates and schedule. DCP shall
provide necessary revisions to the design and technical requirements to address value
engineering and constructability concerns.
Task 1.7: Coordinate Phase 1 Environmental Report and provide a Phase 2 Environmental as
required by DEP/DERM or any other AHJ.
Task 1.8: Coordinate with existing topographic and specific purpose survey provided by the City
and updated survey information.
Task 1.9: Coordinate Geotechnical Soils report information and additional testing including
asphalt core results as required for the project.
Task 1.10: Provide Drainage Calculations and preliminary drainage analysis to substantiate
proposed 30% storm water design.
Task 1.11: Prepare a Traffic Analysis and Assessment as needed for to obtain approval from
Miami-Dade County Traffic Division.
Task 1.12: Update the Encroachment Analysis and Survey and coordinate with CMB / PWD
encroachment policy.
Task 1.13: Prepare requirements for monitoring for compliance the bridge loading requirements.
Task 1.14: Update the Public Works Manual which contains the City's specification and design
standards for work in the right-of-way. This shall be used as the basis of Task 1.15.
Task 1.15: Create a "Master Design Criteria" boilerplate package to be re-used by the City for
future project specific Design Build projects.
Task 1.16: Coordinate and conduct the necessary meetings with appropriate City staff and the
Homeowner's Association to review the proposed scope of work and any other issues that may
impact this Project. The DCP shall prepare and distribute minutes of meetings with the City
regarding this Project.
Task 1.17: The DCP shall seek review and approval of the 30% schematic design documents
and Design Criteria Package including but not limited to the following agencies:
■ City of Miami Beach Public Works Department
■ City of Miami Beach Parks Department
■ City of Miami Beach Planning Department
■ Miami-Dade County Water& Sewer Department
■ Miami-Dade County PWD Traffic Engineering Division
■ Miami Beach Fire Prevention Division
■ Florida Department of Environmental Protection
■ Miami-Dade Department of Environmental Resource Management
■ South Florida Water Management District
■ Florida Department of Health
■ Florida Department of Transportation
■ US Army Corps of Engineers
■ US Environmental Protection Agency
As part of this task, the consultant will prepare documents for review by the AHJ. Specific
activities will include:
1. Submit documentation for review and approval.
2. Provide responses to request for additional information if requested by the permitting
agencies.
3. Perform all required communication and coordination with regulatory agencies.
Task 2: Design Criteria Package
Task 2.1: The DCP shall coordinate with the City, as to the methodology, procedures, format
and other specifics that the Design Criteria Package shall contain.
The DCP shall study all issues and requirements relating to and affecting this Project including,
but not limited to, the following:
1. The project requirements and scope as specified in the approved BODR dated March
2003; The City has requested that the Consultant develop a new approach to
stormwater based on valley gutters on all roads with catch basins and required road
pavement improvements in this neighborhood (not included in the BODR).
a. Prepare technical report that investigates the existing stormwater system,
proposes improvements required to meet a 5-year, 1 day level of service, and
presents a schematic plan; the report will also include the relevant drainage
calculations or as required by the Stormwater Master Plan.
b. The DCP
c. Prepare specifications, plans and details for design of stormwater system with
conveyance in form of valley gutters and catch basins located approximately 200
feet and with improvements that address water quality, improvements to existing
outfalls, upsizing of 4 outfalls and added new tideflex valves.
d. Provide profiles of the drainage system during update to 30% plans.
2. 30% drawings submitted by your office dated February 25, 2005 will also be evaluated
for inclusion of the additional scope:
a. Update of existing conditions on base sheet with additional field measurements
and observations.
b. Incorporate latest updated survey and geotechnical/asphalt core reports. Include
Professional Utility Locating Services (EM & GPR technique) and/or soft digs for
verification of any horizontal & vertical locations of new utilities placed over the
last few years.
c. Prepare updated survey information to existing condition drawings and
incorporate new areas of demolition as required for the installation of the
additional paving and storm drainage improvements.
d. All roads will be reconstructed and re-graded as necessary to improve drainage;
road width will match existing.
e. All roads will have 24" valley gutter installed as edge treatment and the valley
gutter will be included in determining the total pavement width.
f. Water mains will be relocated where necessary to allow for new storm drain
piping. Coordinate/revise the plans to include additional 8 inch water main (WM)
segment on north side of bridge. Provide profiles during update to 30% plans for
WM design.
g. Drainage inlets and piping will be added where necessary to improve drainage
on both islands.
h. Hydraulic modeling will be performed as the basis for the pipe size design, as
well as the adequacy of the existing outfalls. The proposed system design basis
will be the 5 year—24 hour storm event.
i. Drainage Computations will be calculated based on the revised design.
3. Evaluation of the neighborhood's infrastructure requirements with respect to this
project including but not limited to, the existence or lack of the necessary utilities
and/or surrounding infrastructure not included in the BODR and the 30% documents.
a. Coordinate the conversion of electric, telephone and cable television utilities from
overhead to underground and identify any potential conflicts.
b. Coordination of the existing gas services within the project area and identify any
potential conflicts.
4. Outfall Cleaning & CCTV Report provided by Envirowaste dated December 2010;
coordination with proposed storm water collection system for new outfalls and retrofit
of existing outfalls; processing of easements:
a. As determined by hydraulic modeling, undersized outfalls will be identified and
recommended pipe sizes will be provided. It is assumed that 4 outfalls will need
to be upgraded including either upsizing the pipe, replacing pipe due to condition
and/or sea wall repair.
b. The City will be responsible for determining if easements exist to allow for
replacement of the piping and identify landscaping and structures that may be
affected. If new easements are required, the DCP shall provide documentation
required and the City will be responsible for obtaining required agreements.
5. Contamination Screening Evaluation Report prepared by PSI, dated December 8,
2010.
a. A site assessment report is available for inclusion in the documents; The DCP
will review and identify any work to be provided by the Design Build firm, i.e., the
report states that asbestos-containing cementitious piping (existing water lines)
may be present and the Design shall include requirements for testing and the
asbestos abatement per regulatory requirements; In addition, fill material utilized
during construction of the islands may require further assessment.
6. DERM Permits
a. DERM has capped the Class II permit fee at $28,750.00 for this project.
b. Include all necessary plans, specifications and other documentation for approval
of Dewatering Permit by DERM and City; Coordinate with guidelines developed
for the Bayshore Packages.
7. WIFI locations to be maintained as per City's requirements.
8. Updated as-built drawings, existing utilities plans and/or atlases provided by the PWD,
existing geotechnical reports, and surveys of the neighborhood.
9. New Federal Government Guidelines on Truck Maximum Weight per Inspection
Report.
10. Truck Load Control and Monitoring Plan including requirements for Bridge Inspection
Report at Pre-Construction and Post Construction and monitoring of bridge loading
during construction:
• Legible log with Company name, tag number, delivery location and weight
• Guidelines for restriction of bridge use
11. Traffic report and one-way traffic modification plan with recommendations from Miami-
Dade County for inclusion of traffic circle at north side of entrance bridge and
extension of the existing walkway along Sunset Drive to Sunset Island 3 bridge.
12. Coordination of Encroachments with PWD and the HOA. Update of the list of
encroachments.
13. Water meter relocations - Prepare plans, specifications and details for relocation of
water meters in the rear easements to the right of way (ROW) and for abandoning the
existing watermain located in the easement. This task will include a schematic plan of
each affected residence showing the location of the existing meter(s), location of
directional bore(s) and other pertinent information to effect a complete scope of work.
Task 2.1: The DCP shall prepare the Design Criteria Package for bidding by incorporating all
information as required by the City, and all federal, state, and applicable local codes. The
preparation of the design criteria bidding documents shall include, but not be limited to the
following:
1. Finalize all design criteria for the Project (clearly defining the entire scope of work to be
performed) to be utilized by Design-Build firms to bid, design and construct the Project.
The design criteria shall include issues related to infrastructure design analysis of the
schematic phase 30% design, performance specifications, and all the requirements
from the AHJ over the project as stated in Task 1.17.
2. Preparation, coordination and incorporation of all construction related documents,
including front-end documents, specifications, DCP procedural manual, and any other
guidelines as required.
3. Coordination of bidding documents and other related deliverables, to ensure
consistency of Design-Build bid documents.
4. Preparation of estimate of probable construction cost (Design-Build) based on units
(area, volume, etc.) and prepared in Construction Specification Institute (CSI)format or
similar component breakdown for the City's review and approval.
5. The DCP shall consult with the City in preparation of the design criteria bid documents
and shall seek approval from all applicable City staff prior to bidding the Project.
Task 3: Bidding and Award of Contract
Task 3.1: The DCP shall assist the City in obtaining bids and in the award of the Design Build
contract for the work that was bid pursuant to the Design Criteria Contract Documents. At a
minimum, the DCP shall:
• Distribute bidding documents to Design Build entities and maintain log.
• Conduct and document pre-bid conferences, including minutes of all meetings.
• Respond to bidder's inquiries.
• Prepare and issue addenda, clarifications, information bulletins, etc., as approved by
the City.
■ Assist the City in the analysis of bids and in determining the lowest responsive bidder.
■ Make written recommendations to the City on the award of the Design Build contract.
Task 4: Submittal Requirements
During the period of this contract, the DCP shall provide the requisite sets of documents to the
City for review at the different levels of completion as determined by the City.
The DCP shall submit to the City five (5) complete sets of contract documents and one (1)
electronic copy or as otherwise requested by the City, after award of the Construction Contract,
including all addenda, for Design Build contract for signing purposes.
Task 5: Design Builder's Design Phase
Task 5.1: The DCP shall, at minimum, monitor the Design Builder's design phase as follows:
5.1.1 The DCP shall instruct the Design Builder's Engineer of Record (EOR) to prepare all
required drawings utilizing CADD (vector format).
5.1.2 The DCP shall instruct the Design Builder's FOR team of the City's requirements as to
the various phases of design and approvals required and/or mandated by the City.
5.1.3 Coordinate and monitor the Design Builder's design phases (Phase 60% and 100%)
and recommend approval or disapproval to the City.
5.1.4 Respond to all inquiries and evaluate alternatives presented from the Design Builder
for compliance with the bidding documents and possible City approval.
5.1.5 Coordinate all stand-up and/or City reviews with the Design Builder and the City or
others as required including, but not limited to, the following: City's Public Works
Department, City's Parks and Recreation Department, Planning Department, Building
Department, Fire Department, DERM, DOH, DEP and any other AHJ.
5.1.6 Review all Design Builder's documentation at all phases of design, submit and obtain
review comments and subsequent approvals from the City's consultants and/or
departments having the authority to review the Project.
5.1.7 Assist and monitor the Design Builder's design submittals and subsequent approvals
from other agencies having jurisdiction and utility companies having jurisdiction over
the Project.
By performing reviews, monitoring approvals and making recommendations, as described in
Task 5.1 items 1 through 7 above, the DCP does not assume the Design Builder's contractual
responsibility and professional liability, in whole or in part, for any design and/or contract
documents prepared by the Design Builder's EOR.
Task 6: Construction Phase - General Administration of Construction Process
Task 6.1: Observation
The DCP shall ensure and require that the Design Builder's FOR team provide construction
administration of the construction to ascertain compliance with all approved construction
documents. This shall include, but not be limited to construction administration of the Design
Build Construction Contract as set forth in City's agreement with the DCP and in the General
Conditions of the Design Build Construction Contract, unless otherwise provided in City's
agreement with the DCP.
On the basis of on-site observations as the DCP, the DCP shall keep the City and Design
Builder informed immediately in writing of the progress or lack of progress and quality of the
construction work ("Work") and shall endeavor to guard the City against defects and
deficiencies in said Work. The DCP shall at all times have access to the Work, whether it is in
the preparation stage or in progress. The DCP shall not have control over or charge of and shall
not be responsible for construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the Work, since these are solely the
Design Builder's responsibility under the contract. The DCP shall not be responsible for the
Design Builder's Schedules or failure to carry out the Work in accordance with the
contract documents. The DCP shall not have control over or charge of acts or omissions of the
Design Builder, subcontractors, or their agents or employees or of any other person performing
portions of the Work.
The DCP shall receive a look-ahead schedule provided by the Design Builder, appropriate to
the stage of construction, in order to determine potential problems and probable solutions, and
report it to City on a regular basis.
As part of the DCP's basic services, the DCP shall conduct at least one monthly Project
visit/meeting at the Project site during construction to review the Design Builder's progress and
approve payment requisitions.
Moreover, the DCP shall also conduct on-site observation visits during the construction of the
Project. Compensation for each authorized site visit shall be determined during negotiations at a
lump sum cost per site visit for the DCP (EOR and Engineering consultants). The frequency of
the on-site visits will be determined by the City's Projects Manager ("PM") based on the Design
Builder's schedule.
The DCP shall provide a report to the PM, in accordance to the outline shown below for each
authorized site visit. Site visit shall mean a visit authorized by the PM to the Project site (of at
least one hour duration at the Project site) by one or more DCP professional staff or
consultants, for the purposes of observing the Work performed by the Design Builder. Either the
DCP or its consultant(s) shall complete and submit a site visitation report to the PM which shall
contain, at a minimum, the following information:
• Site visitation report number.
• Name and location of Project.
• Name of contractor/subcontractor.
• Time of visitation and weather conditions.
• Project site administrator sign-in and sign-out.
• Site personnel on-site by trade.
• Progress/quality of work by trade.
• Photographic record (if required by the City).
• Remarks.
Task 6.2: Progress Reporting
The DCP shall prepare a monthly progress report in the format acceptable to the City containing
at minimum the following:
■ Summary Project Data Sheet.
• Executive Summary.
• The status of project items, such as requests for information, change orders, shop
drawings, non-compliances, and others as appropriate.
Task 7: Design Builder's Submittals
The DCP shall review and evaluate samples, schedules, shop drawings, and other submissions
for conformance with the Design Criteria Package and the Design Build Contract Documents.
The DCP's review of any submittal, to the extent of the review required, does not constitute an
approval of the entire assembly of which any given item is a part. The DCP shall require the
Design Builder to be responsible for compliance of the shop drawings with contract documents
and that the Design Builder notifies the DCP in writing of any deviation in the shop drawings
from contract documents or design criteria. The DCP shall select (after consultation with the
City) all colors for all finish materials from their color charts or prepared by the Design Builder.
The DCP shall conduct reviews and evaluations, and respond appropriately with reasonable
promptness in order to cause no delay to the progress of the Project, as outlined in the Design
Builder's City-approved submittal schedule. The DCP shall also prepare in a timely manner
change order items, including the proper documentation, for the City's review and approval.
The DCP shall assemble, for transmittal to the City other written items required of the Design
Builder including, but not limited to, shop drawings, guarantees, operation and maintenance
manuals, and releases of claim and record documents.
Task 8: Substitutions
The DCP shall review and evaluate in a timely manner, for the City's review and approval,
substitutions proposed by the Design Builder, for conformance with the Project requirements.
The DCP shall establish submittal requirements in accordance with the City's guidelines and
incorporate them into the Design Criteria.
Task 9: Quality Control
The DCP shall evaluate the materials and/or workmanship for conformance with the Design
Build Contract Documents, evaluate quality control testing reports, advise the Design Builder
and the City immediately of any unacceptable materials and workmanship the DCP may
discover and ensure that the Design Builder take appropriate action to remedy unacceptable
conditions.
Task 10: Agencies Having Jurisdiction (AHJ)
The DCP shall monitor and cooperate with the City's Public Works Department, City's Parks
and Recreation Department, Planning Department, Building Department, Fire Department,
DERM, DOH, DEP and any other AHJ and shall advise the Design Builder to provide
information and explanations as requested. The DCP shall advise the Design Builder to
respond to any deficiencies noted by the AHJ's in the documents and during construction, by
administering the necessary changes in the plans or taking the necessary action during
construction within five (5) working days from receipt of written notification of the situation by
the AHJ.
Task 11: Certification for Payments
The DCP shall require that the Design Builder's FOR review and approve all requisitions for
payment prior to submitting them to DCP. The DCP shall review the Design Builder's notarized
requisitions for payment, along with the schedule of values, the Project schedule, and
other requirements as noted in the construction contract and shall determine the amounts to be
paid to the Design Builder and shall recommend for City's approval certificates for payments in
such amounts. These certificates will constitute a representation to the City; based on site
observations by all appropriate designated specialists and / or engineering disciplines and on
the data comprising the application for payment that the Work has progressed to the point
indicated.
By recommending a certificate for payment consistent with the Design Build Contract
documents, the DCP shall also represent to the City that, to the best of the DCP's knowledge,
information and professional judgment, the quality of work is in accordance with the Design
Build Contract Documents, unless the City has been notified to the contrary in writing. However,
the issuance of a Certificate for Payment shall not be a representation that the DCP has made
any examination to ascertain how and or for what purpose the Design Builder has used the
monies paid on account of the Contract. Before approving the Design Builder's requisition for
payment, the DCP shall review the status of the Design Builder's record documents and verify
that they are up-to-date and accurate to the extent visual observation of the Work will disclose.
The DCP shall be responsible for obtaining the contractor and subcontractor's partial releases
of lien from the Design Builder prior to processing subsequent payment applications.
The DCP shall process the Design Builder's requisitions for payment in accordance with the
timeliness established in the general conditions of the Design Build Contract.
Task 12: Record Drawings
Upon completion of construction, the DCP shall coordinate and require that the Design Builder's
EOR, utilizing record data provided by the Design Builder along with the EOR's own record
data, shall revise and update the original working drawings showing all changes made by
addenda, substitutions, change orders or field instructions during construction, in
accordance with the Design Build Contract. After original working drawings have been
updated by the Design Builder's FOR to conform to the record data, and after review and
approval of these record drawings has been obtained from the DCP and the City, the DCP shall
require the EOR, at the Design Builder's expense for duplication, to furnish the City these
documents pursuant to the Design Build contract.
Task 13: Operations and Maintenance Manuals (O&M)
The DCP shall coordinate the acquisition of comprehensive O&M testing reports; trouble
shooting procedures; warranty files; starting-up testing procedures; shutdown procedures;
training materials; emergency full load and part load operations and others as required.
Task 14: Substantial Completion
Upon notification from the Design Builder's FOR that the Project is substantially complete
including, but not limited to, the Design Builder's contract and all Regulatory Agency and Life
Safety Standards, the DCP shall promptly perform the following:
Conduct inspections to determine the date or dates of substantial completion for the Project. If
the Project is found substantially complete and in accordance with the Design Build Contract
Documents, the DCP shall then certify that to the best of the DCP's knowledge and professional
judgment the Project has been constructed in accordance with the Contract Documents, and
shall furnish such other certifications as required by applicable laws or regulations. If the
Project is deemed to be incomplete, the DCP shall notify the Design Builder in writing of the
deficiencies and shall verify the Design Builder's correction of the deficiencies, as required, and
shall then certify as stated above.
Upon certification by the DCP that substantial completion has been achieved, the City
representatives, accompanied by the DCP, shall perform a substantial completion inspection of
the Project as outlined in the Design Build contract. If deficiencies are still found, the DCP shall
assemble a punch list of comments from any participants representing the City in the inspection
and shall evaluate each comment to determine whether or not they are part of the Construction
Contract. Any not-in-contract (N.I.C.) items shall be further evaluated by the DCP and
recommendations made to the City by the DCP whether they should be added to the Contract
as change orders or be handled by some other vehicle outside the Contract.
The DCP shall provide to the Design Builder the official, edited punch list within five (5) working
days, and shall verify the correction of in-contract punch list items.
Task 15: Final Completion
If the DCP finds the Project to be complete and acceptable, the DCP shall obtain the City's
approval to advise the Contractor of acceptance and commencement of the warranty period.
Task 16: Projects Closeout
Upon acceptance of the Project by the City as outlined in the Design Build contract, the DCP
shall immediately commence the closeout of the Project, finalizing all aspects of the
construction phase, including: obtaining from the Design Builder's FOR all required submittals,
such as marked-up record documents, warranties, operating and maintenance manuals,
releases of claim; updating and submitting record documents; verifying the Contractor's
completion of punch list items; assisting the City with respect to the final inspection by all AHJ's;
completing the processing of any remaining contract change orders; evaluating the assessment
of liquidated damages, if any and reviewing and processing final payments to the contractor(s).
Task 17: Additional Services
If additional services are required during the performance of the work, they will be requested by
the City and negotiated in accordance with the Contract requirements.
Task 18: Reimbursable Services
The City may reimburse additional expenses such as reproduction costs, underground utility
verification costs material testing / abatement and/or any other service as required for
successful project completion.
SCHEDULE B
CONSULTANT COMPENSATION
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SCHEDULE C
HOURLY BILLING RATE SCHEDULE
SCHEDULE 'C'
Name of Project: Sunset Islands 3 and 4 DCP
Miami Beach
Miami Beach RFQ: #04-11/12
Date: January 27, 2012
HOURLY RATES
Project Principal $150
Project Manager $120
Senior Engineer $120
Engineer $101
Senior CAD Tech $60
CAD Tech $55
Clerical $35
Senior CEI Inspector $90