Amendment 13 - STA Architects /0
AMENDMENT NO. 13
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STA ARCHITECTURAL GROUP,
DATED JULY 21, 1996
FOR PROGRAM REVISIONS REQUESTED BY THE FIRE DEPARTMENT AND EXTENDED
CONSTRUCTION ADMINISTRATION SERVICES IN THE NOT -TO- EXCEED AMOUNT OF
$20,747.36.
This Amendment No. 13 to the Agreement made and entered this 6 ' dayof I}�, 2012, by
and between the City of Miami Beach, a Municipal Corporation existing under the laws of the State
of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and STA Architectural Group, Inc., a Florida Corporation, having
its offices at 3526 North Miami Avenue, Miami, Florida, 33127 (hereinafter referred to as
CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Letters of Interest No. 133- 94/95, the Mayor and City
Commission adopted Resolution No. 96 -22068 on July 17, 1996, approving and authorizing the
Mayor and City Clerk to execute an Agreement with STA Architectural Group, Inc. for Professional
Services for the Renovation and Expansion of Fire Station No. 2 and a Master Plan for the Site at
451 Dade Boulevard (PROJECT); and
WHEREAS, the Agreement provided for the detailed planning, design, bidding and
construction administration services for the Fire Station No. 2 Project; and
WHEREAS, an Agreement for planning services was executed for a not -to- exceed amount of
$78,000; and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted Resolution No.
2000 - 23975, approving Amendment No. 1 to the Agreement, for schematic design, design
development, construction documents, permitting & bidding, and construction administration
services for the rehabilitation of the historic structure and the new construction of a dormitory and
apparatus structure improvements within the PROJECT, for a not -to- exceed amount of $318,020;
and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted Resolution No.
2001 - 24624, approving Amendment No. 2 to the Agreement for the design of an Emergency
Operations Center, a site drainage system, and a dedicated driveway serving the Public Works
Yard, for a not -to- exceed amount of $117,000; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution
No. 2003 - 25439, approving Amendment No. 3 to the Agreement for construction administrative
services for the PROJECT, for a not -to- exceed amount of $192,000; and
WHEREAS, on March 15, 2007, Amendment No. 4 to the Agreement was executed
approving additional construction administration services for the PROJECT, for a not -to- exceed
amount of $24,500; and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was executed
approving additional construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not -to- exceed amount of $24,500; and
WHEREAS, on June 20, 2008, Amendment No. 6 to the Agreement was executed approving
additional construction administration services forthe PROJECT, to be rendered on a monthly basis,
for a not -to- exceed amount of $24,447; and
WHEREAS, on July 10, 2008, Amendment No. 7 to the Agreement was executed approving
additional design and construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not -to- exceed amount of $40,000; and
WHEREAS, the first phase of the Fire Station No. 2 Project, the construction of Building B
and its Emergency Operations Center, is substantially complete, and the Fire Department moved
into the building and put it into service; and
WHEREAS, Building A has now been more thoroughly inspected and several additional
items have been identified that require modifications to the construction documents; and
WHEREAS, the hose tower was also evaluated and, despite recent repairs, structural
deficiencies were found. As a result, the hose tower, which had not been a part of the original scope
of work, will now be included in the renovation project; and
WHEREAS, on December 9, 2009, Amendment No. 8 to the Agreement was negotiated by
staff for a fee of $183,000 with the CONSULTANT for an in -depth preconstruction review, Historic
Preservation Board presentation, re- drawing and development of construction documents per
current codes, and bid and construction administration services for the rehabilitation of the historic
building, Hose Tower, and new addition two -story connectors; and
WHEARAS, on November 12, 2010, Amendment No. 9 to the Agreement was executed
approving the additional programming, planning, concept design, meetings and presentations fora
two -story Auxiliary Training Structure to be added along the rear side of the PROJECT structure, for
a not -to- exceed amount of $10,980 for A/E fees and a not -to- exceed amount of $500 for
reimbursable expenses, for a project total of $11,480; and
WHEARAS, on March 25, 2011, Amendment No. 10 to the Agreement was executed
approving additional services for the special structural inspections of all the reinforcing steel,
structural steel, wood truss framing, bracing, sheathing, exterior door and wood frame attachments
for the construction of the PROJECT, to be performed by a Structural Engineering Subconsultant,
as required by the City's Building Department, to be rendered on an hourly basis fora not -to- exceed
amount of $10,000; and
WHEARAS, on May 17, 2011, Amendment No. 11 to the Agreement was executed
approving additional services for the architectural and structural design services associated with the
redesign of foundations for the two connector buildings due to unforeseen conditions during
construction, for a not -to- exceed amount of $2,760; and
WHEARAS, on December 8, 2011, Amendment No. 12 to the Agreement was executed
approving additional services for remediation special inspection services required for the structural
engineer to oversee the structural spalling repairs of the building, to be rendered on an hourly basis
for a not -to- exceed amount of $16,600; and
WHEARAS, the following Amendment No. 13 to the Agreement approves additional services
for program revisions requested by the Fire Department and extended construction administration
services, for a not -to- exceed amount of $20,747.36.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 13.
2. MODIFICATIONS
The Agreement is amended to include "Schedule A -13 ", which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 13.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 13 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
� �
By
City Clerk, Ci na r,
Robert Parcher Jo e M. Gonzalez
ATTEST: CONSULTANT:
STA ARCH IT TURAL GROI ID, INC.
By
TITLE: TI L . V.
'1"o D,p " rmA .AS T4 , A (A.
Print Name Print Name
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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F ^,C Yee '1 E \Fire Station No. 2\Contract \STA \Amendment #13 \2012 -01 -27 FS #2 - STA Amendment #13.doc
ity ttorne j; Date
SCHEDULE A -13
1. SCOPE OF WORK AND SERVICES REQUIRED
Exhibit "A" of the Agreement, entitled "Scope of Services ", is amended as follows and attached
as Schedule A -13:
Fire Department Requested Program Changes:
This Amendment consists of additional services to revise the construction document set of plans
to accommodate a reconfiguration of the architectural layout impacted by the City Manager's
approval to maintain Fire Prevention at it's current location, as requested by the Fire
Department. Revisions to the plans generally entail the relocation of the employee lounge,
relocation of the division chief's office, reconfiguration of the second floor main building
bathroom/ janitor's closet, and the deletion of work stations in the first floor main building.
Relocation of the employee lounge will impact changes to the mechanical, electrical, and
plumbing plans as well. This scope of work include the necessary architectural, mechanical,
electrical, and plumbing services required to address these revisions and any associated
coordination with the City. Scope of work not -to- exceed fee includes reimbursable expenses.
Extended Construction Administration Services:
This Amendment consists of additional services for the Consultant to provide extended
construction administration services from Januarythru February 2012. These additional services
are necessary for the Consultant to address the ongoing construction issues of the project
including, but not limited to: coordination with the City and Contractor; conducting site visits, as
necessary, to inspect and document the progress of construction; attend meetings with the City
and Contractor to resolve ongoing concerns; addressing Contractor Requests for Information
(RFI); review and approval of change orders and Contractor payment applications; etc.
2. TIME OF COMPLETION
Services authorized by this Amendment shall be completed by February 29, 2012.
3. PAYMENT AND COMPENSATION
The scope of services described in this Amendment No. 13 shall be performed for a not -to-
exceed amount of $20,747.36. Invoicing shall be as referenced in the original agreement.
Compensation:
Original Agreement $78,000.00
Amendment No. 1 $318,020.00
Amendment No. 2 $117,000.00
Amendment No. 3 $192,000.00
Amendment No. 4 $24,500.00
Amendment No. 5 $24,500.00
Amendment No. 6 $24,446.70
Amendment No. 7 $40,000.00
Amendment No. 8 $183,000.00
Amendment No. 9 $11,480.00
Amendment No. 10 $10,000.00
Amendment No. 11 $2,760.00
Amendment No. 12 $16,600.00
Amendment No. 13 $20,747.36
Total Revised Agreement $1,063,054.06
Title: Amendment - Extended Construction Administration ADDITIONAL WORK AUTHORIZATION
Date: June 24, 2011 Fire Station No. 2 - Miami Beach
No. AWA 9607.012
Scope of Services Projected Fee
months rate fee
1 Architectural - Extended Construction Administration Services -
January /March 2012
Extended coordination / site visits with Contractor + City for the final inspections and
documentation for Certificate of Occupant
Estimated at tbFesi4 additional months based on 25 days already approved, 35
days pending appr val, and 30 projected additional days
Note: Rate is basel on current monthly billing amount for CA Services in
Amendment #8
$6,863.68
W7 1
Total Months ,3 S2A,691.04-
Reimbursable Expense Estimate
Printing /Copying/Transmitting /Delivering Plans, Sketches, RFIs, Applications for
Payment, Change Orders, Shop Drawings & Materials Submitting, and other project -
related reproductions; Messenger Services, Parking & Mileage, Consultant
Reimbursable Expenses, etc.
Estimated @ $200.00 per month 3' $200.00 $r813Q00 ,h ��
Notes:
1. No work shall begin without customer authorization
Total Amount
Authorization / Approval Date
STA Architectural Group
Title: Amendment - Program Revisions per attached plan
diagrams ADDITIONAL WORK AUTHORIZATION
Date: June 30, 2011 Fire Station No. 2 - Miami Beach
No. AWA 9607.014
Scope of Services Projected Fee
hours rate fee
1 architectural scope
Meet with fire department personnel to discuss program changes. Prepare alternate
reconfiguration substituting prevention with other fire dept administration uses.
coordinate with fire dept, cip, consulting engineers, and contractor. Prepare
construction document revisions for permit admendment submission. -
Principal 4 $ 150 $ 600
Project Manager 18 $ 120 $ 2,160
Technical Staff 12 $ 75 $ 900
Total Hours 34 $ 3,660
2 mep scope
Provide mechanical, electrical and plumbing services in accordance to fire department
requested programatinc revisions. -
Principal 6 $ 150 $ 900
Project Manager 8 $ 120 $ 960
Technical Staff 8 $ 75 $ 600
Total Hours 22 $ 2,460
3 structural scope -
no additional work anticipated, i.e. none included
Principal 0 $ 150 $ -
Project Manager 0 $ 120 $ -
Technical Staff 0 $ 75 $ -
Total Hours 0 $ -
reimbusable expense estimate $ 500
Notes:
1. No work shall begin without customer authorization
Total Amounts 56 $6,620
Authorization / Approval Date
STA Architectural Group
A(AMM
Consulting
Art Kamm, P. E. LEED AP CxA
Bredly Brown, P.E. LEED AP
Rick Gonzalez, LEED AP
Mike Pella, P.E., CEM, LEED AP
Lon T. Carter, PE, LEED AP
Gordon Scott
ADDITIONAL WORK AUTHORIZATION FOR
Client: STA Date: June 28, 2011
Contact: John Guffey From: Rick Gonzalez
Project Name: City of Miami Beach Fire Station Kamm Job: 2000 -756
DESCRIPTION OF WORK:
Mechanical, Electrical, Plumbing and Fire Sprinkler design changes per
new floor plans received.
Amount: $2,450.00 Delivery: 2 Weeks
(Reimbursables* are not included in this fee)
* NO WORK SHALL BEGIN WITHOUT F
4 CUSTOMER WRITTEN AUTHORIZATION
Approved by:
(Authorized to sign on behalf of client)
Please print name:
Date:
Reimbursables to include:
Mailing expenses, travel expenses for site visits beyond 50 miles from the office, printing charges and additional site visits
requested by Cllent/Owner.
OFFICES
Florida: Florida:
1407 West Newport Center Drive 1408 Orange Avenue
Deerfield Beach, Florida 33442 Fort Pierce, Florida 34950
954- 949 -2200 772.595.1744
954 - 949 -2201 FAX 772.595.1745 FAX
www, ka m m cons u lti n a. co m
2000 -756 (06.28.11) AWA.doc