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Contract 11-11/12 Magnetic Portable Dance Floors
2l g/ 1 z CA AAIAMIBEACH CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: For Purchase and Delivery of Magnetic Portable Dance Floors CONTRACT NO.: 11-11/12 EFFECTIVE DATE(S): This Contract shall remain in effect from date of Contract execution by the Mayor and City Clerk until completion of delivery. SUPERSEDES: N/A CONTRACTOR(S): Mity-Lite, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: $75,373.15 A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on February 8, 2012 for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT - This Contract is entered into for purchase and delivery of magnetic portable dance floors, pursuant to City Invitation to Bid No. 11-11/12 and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 11-11/12. D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to Max Sklar, City of Miami Beach, Tourism and Cultural Development Director at 305-673-7000 ext. 6616. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior to delivery of supplies and/or commencement of any services/work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and/or services required by the Contract Documents without the prior written consent of the City. 1 Certification of Contract Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Gus Lopez, Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 With copies to: Max Sklar, Tourism and Cultural Development Director City of Miami Beach Parking Department 1755 Meridian, Avenue, Ste. 500 Miami Beach, Florida 33139 For Contractor: Mitt/-Lite, Inc. 1301 West 400 North Orem, Utah 84057 0 Ise -G efPreMdeM ah n b g j a S'� J Phone: 801-224-0589 Fax: 801-224-6191 E-mail: brad n(M-mityl ite.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have ca sed this Certification of Contract to be signed and attested on this gh� day of M 2012, by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEACH By By Pre identl Signature Nice-mayor Jerry Libbin gArx-Z Print Name Date 4" Date ATTEST: ATTEST: 0 Ct O.A C I Secr ignature City Clerk E-,-f-47-dA) 3 8 1 �- Print Name I D e Z - z1- 12-- Date F:\PURC\$ALL\Cristina\BIDS\11-12\ITB 11-11-12 Purchase and Delivery of Magnetic Portable Dance Floors\Contract\ITB-11-11-12 Mity-Lite.doc APPROVED AS TO FORM & LANGUAGE & FO CUTION City ttorne�f^ Date 5 Client#:6235 MITYENT ACORD- CERTIFICATE OF LIABILITY INSURANCE 2,21 DATE(M M/DDN M/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Moreton&Company-Utah PHONE g01 531-1234 801-531-6117 Alc No Ext: A/C No 709 East South Temple E-MAIL Salt Lake City,UT 84102 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# 801 531-1234 INSURER A:Travelers Indemnity Company INSURED INSURER B: MITY Enterprises, Inc.and Mity-Lite INSURER C 1301 West 400 North INSURER D Orem,UT 84057 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE NSR WVD POLICY NUMBER MM/DDY MM/DDS LIMITS • GENERAL LIABILITY X 630244LO89IND11 9/01/2011 09/01/201 -EACH�OCCURRENCE $1000000 X COMMERCIAL GENERAL LIABILITY PR EM ISES?ER EoNccTED.,,ce $300 000 CLAIMS-MADE ®OCCUR MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 •!� - GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY jERC7 LOC $ MBINED • AUTOMOBILE LIABILITY 8106244LO89TIAl1 9/01/2011 09/01/201 (CEO,a.'d.nlSINGLE LIMIT 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS X NON-OWNED PerraccidenaDAMAGE $ AUTOS UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ WORKERS COMPENSATION WC STATU- I OTH- AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ OFFICER/MEMBEREXCLUDED? ❑ NIA (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) City of Miami Beach is Additional Insured as respects to General Liability coverage. The City will be added as Additional Insured for Auto liability in the event Mity delivers products to their site otherwise the exposure does not exist. (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City of Miami Beach SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1700 Convention Center Drive ACCORDANCE WITH THE POLICY PROVISIONS. Miami, FL 33139 AUTHORIZED REPRESENTATIVE C4 40 .. yy� ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 2 The ACORD name and logo are registered marks of ACORD #S396481/M396480 KATW E DESCRIPTIONS (Continued from Page 1) Certificate is provided for bidding purposes. SAGITTA 25.3(2010/05) 2 of 2 #S396481/M396480 COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award A Contract To Mity-Lite Inc. Pursuant To Invitation To Bid 11-11/12, For Purchase And Delivery Of Magnetic Portable Dance Floors, In The Total Amount Of$75,373.15. Key Intended Outcome Supported: Improve Convention Center Facility. Supporting Data (Surveys, Environmental Scan, etc.): 2009 Community Satisfaction Survey indicated 61 %occupancy of the Miami Beach Convention Center Issue: Shall the City Commission Approve The Award of Contract? Item Summa /Recommendation: On November 15, 2011, Invitation to Bid (the "ITB") No. 11-11/12, was issued, a Pre-Bid Conference was held on November 29, 2011. Two (2) Addendums were issued to provide additional information and to respond to all questions submitted by the prospective bidders, thus extending the bid opening due date from December 13, to December 16,2011. BidNet issued bid notices to 90 prospective bidders. Additionally, the Procurement division notified 10 other contractors via e-mail,which resulted in the receipt of four(4) bids from the following vendors: (1) PS Fumiture, Inc., (2) Mity-Lite Inc., (3) SICO America, Inc., (4) Stagestep Inc. After review of the bids received it was determined that three (3) bidders were non-responsive for the following reasons: (1) PS Furniture was deemed non-responsive for failure to provide the bid form by the bid opening date/time, (2) SICO America, Inc. was deemed non-responsive and noted via letter dated January 4, 2011, after determining that the proposed portable dance floors did not meet the bid specifications("magnetic"); and (3)Stagestep, Inc. was deemed non-responsive for failure to meet bid specifications after a sample of the dance floor was analyzed. An administrative review of the remaining bidders' qualifications, experience, capability, and performance evaluations was conducted. Based on analysis, Mity-Lite Inc. was recommended for award. The Administration recommends Approving the Award. Advisory Board Recommendation: N/A Financial Information: Source of .Amount Account Fund 1 $75,000 440-6036-000672 2 $373.15 440-6808-000676 013W Total $75,373.15 Financial Impact Summary: N/A City Clerk's Office Legislative Tracking: Gus Lopez, Director Ext#6641" Si n-Offs Depa ent Dir or Assis ity Manager City:Manager GL H PDW T:IAGENDAI2 2�2-8-12U 1-1 -12-Purchase and Delivetrof Magnetic Portable Dance Flo -SUM.docx MIAMIBE AGENDA ITEM CaE 51 DATE a-S''/Z MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bow rr and Members of the City Commission FROM: Jo a M. Gonzalez, City 11A�nager DATE: February 8, 2012 suBJEcT: REQUEST FOR APPROVAL TO AWARD A CONTRACT TO MITY-LITE INC., PURSUANT TO INVITATION TO BID (ITB) NO. 11-11/12, FOR PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS, IN THE ESTIMATED ANNUAL AMOUNT OF $75,373.15. ADMINISTRATION RECOMMENDATION Approve the Award of the contract. KEY INTENDED OUTCOME Improve Convention Center Facility. FUNDING $75,373.15 from Convention Center Fund previously appropriated in FY 2011/12 Capital Budget. ANALYSIS The purpose of this bid was to establish a contract to furnish all labor, material, equipment, supervision and transportation necessary to supply and deliver magnetic portable dance floors for the Miami Beach Convention Center, from a source of supply that will give prompt and efficient service. This Contract shall remain in effect from the time of award by the Mayor and City Commission until completion of delivery. BID PROCESS On November 15, 2011, Invitation to Bid (the1TB") No. 11-11/12, was issued, a Pre-Bid Conference was held on November 29, 2011. Two (2) Addendums were issued to provide additional information and to respond to all questions submitted by the prospective bidders, thus extending the bid opening due date from December 13, to December 16, 2011. BidNet issued bid notices to 90 prospective bidders. Additionally, the Procurement division notified 10 other contractors via e-mail, which resulted in the receipt of four(4) bids from the following vendors: 1. PS Furniture, Inc. 2. Mity-Lite Inc. 52 Commission Memo ITB 11-11/12 February 8, 2012 3. SICO America, Inc. 4. Stagestep Inc. After review of the bids received it was determined that two (2) bidders were non-responsive for the following reasons: , • PS Furniture was deemed non-responsive for failure to provide the bid form by the bid opening datettime (December 16, 2011 at 3:00pm), as revised by Addendum No. 2. • SICO America, Inc. was deemed non-responsive and notified via letter dated January 4, 2011, after determining that the proposed portable dance floors did not meet the bid specifications ("magnetic"). In determining the lowest and best bidder, the City utilized the "Best Value" Procurement process to select a contractor with the experience and qualifications; the ability; capability, and capacity; and proven past successful performance for the electric motor rewind and repair services. An administrative review of the two (2) responsive bidders' qualifications, experience, capability, and performance evaluations was conducted by the following individuals: • Max Sklar, Division Director, Tourism and Cultural Development Department; • Angelo Grande, Director of Operations, Miami Beach Convention Center. Samples of the dance floors from both Mity-Lite Inc. (Mity-Lite) and Stagestep Inc. (Stagestep) were requested and compared because of the significant difference in price between the two bidders. Upon review of the sample from both bidders, it was determined that Stagestep's bid was deemed non-responsive for failure to meet the bid specifications. In exercising the City's due diligence, staff compared the pricing provided by Mity-Lite for dealers (which in turn sell the magnetic portable dance floors at a profit) versus the pricing Mity-Lite submitted per the ITB. Staff tabulated a total of$8,089.85 in savings, as follows: tfy If�lyr- pric�ititf/ IkCti<exsensal�ar 36'x 36' magnetic portable dance floor kit-to include all edges, comers and carts for storage(oak finish, 1 wood) 2 $ 69,055.08 $ 73,202.00 $ 4,146.92 8'x 16'magnetic portable dance floor kit-to include all edges, comers and carts for storage(oak finish, 2 wood) 1 $ 4,576.07 $ 4,851.00 $ 274.93 53 2 Commission Memo ITB 11-11/12 February 8, 2012 Universal Comer; silver metal-to fit either dance 3 floor each 2 $ 880.00 $ 960.00 $ 80.00 Universal border steel edge ramp; silver-to fit on either dance floor perimeter 4 each 10 $ 862.00 $ 950.00 $ 88.00 Cost of Freight $ - $ 3,500.00 $ 3,500.00 Total Amount $ 75,373.15 $ 83,463.00 $ 8,089.851 Guaranteed delivery(in calendar days after receipt of order) 30 days Therefore, it can be determined that the pricing for the magnetic portable dance floors bid by Mity-Lite is fair and reasonable. Mity-Lite proposes "Magnatech" portable dance floors, which specifications note that magnets will not interfere with electronics, medical devices (i.e.-pacemakers), credit cards or hotel room keys. Based on the analysis of the bids received, it is recommended that the City commission approve a contract award to Mity-Lite. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission Awards a Contract to Mity-Lite, pursuant to ITB No. 11-11/12, for Purchase and Delivery of Magnetic Portable Dance Floors in the total amount of$75,373.15. TAAGENDA1201212-8-1211TB 11-11-12-Purchase and Delivery of Magnetic Portable Dance Floors-MEMO.docx 3 54 MIAMBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305-673-7496 Fax: 786-394-4000 December 13, 2011 RE: ADDENDUM NO. .2 TO INVITATION TO BID (ITB) NO. 11-10/11 FOR PURCHASE AND DELIVERY FO MAGNETIC PORTABLE DANCE FLOORS In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follow: I. BID OPENING: The Bid opening date of December 13, 2011 has been changed to December 16, 2011 by 3:00 p.m. Bidders that have already submitted their bid, must submit one (1) original and five (5) copies of the revised Bid Form (Appendix "A" enclosed herein) by the new bid opening date of December 16, 2011 by 3:00 p.m. II. BID FORM: Located on page 24 and 25 has been replaced with the attached Bid Form as Appendix "A". Bidders must use the revised Bid Form to be deemed responsive. The following are answers to questions submitted by prospective bidders: Bidder's Questions: 01. How much additional edging you are looking for page 24 line 4 for example says "2 steel edge silver" then quantity "2" but you haven't defined what 2 is. 2 feet?Two pieces? 2 full sets? If so two set for the 36 x 36 floor or two sets for the 8' x 16' floor, or would you prefer to just have a linear foot price for the additional edging and then you can determine need later? Al. Please see revised Bid Form (Appendix "A") for clarification. The requested Corner set and steel edge ramps are additional pieces that should fit either size of dance floor(items 1 and 2 on the Bid Form). There is no linear foot price needed, the additional corners and edge ramps should be universal and priced per unit. As a result of questions received and the Administration's review of the Bid Form, the bid opening date has been changed and the Bid Form has been revised. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB _ submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a proposal. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director APPENDIX "A" PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 REVISED BID FORM COMPANY NAME: We propose to furnish all labor, material, equipment, supervision and transportation necessary to supply and delivery of magnetic portable dance floors for the City of Miami Beach Convention Center. Item Description Quantity Unit Price Total 36' x 36' magnetic portable dance floor kit-to include all edges, corners and carts for 1 storage oak finish,wood 2 $ $ 8'x 16' magnetic portable dance floor kit-to include all edges, corners and carts for storage 2 oak finish,wood 1 $ $ Universal Corner; silver metal- 3 to fit either dance floor each 2 $ $ Universal border steel edge ramp; silver-to fit on either 4 dance floor perimeter each 10 $ $ Total Amount Guaranteed delivery in calendar days after receipt of order): calendar days. PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: COMPANY NAME: SIGNED: (I certify that I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge re-reipt of addendum (if applicable). Addendum No. 1: Addendum No. 2: Insert Date Insert Date Addendum No. 3: Addendum No. 4: Insert Date Insert Date NAME/TITLE(Print): ADDRESS: CITY/STATE: ZIP: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: SIGNED: MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673-7496 Fax: 786394-4000 December 7, 2011 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 11-10/11 FOR PURCHASE AND DELIVERY FO MAGNETIC PORTABLE DANCE FLOORS The following are answers to questions submitted by prospective bidders: Bidder's Questions: Q1. On page 24 of the bid document the very first paragraph says bidder must provide all labor, materials and equipment, but in the bid documents state Purchase and delivery of flooring. Al. "Labor, materials and equipment" as needed for the delivery of the magnetic portable dance floors. Q2. On page 24 in the list of items requested item 1&2 list flooring with transitions included and carts, but then item 3, 4, and 5 relist the edges. I want to be sure this was intended. As transitions/edging separate from the flooring would be sold in linear feet so just saying quantity 2 wouldn't mean much. A2. The relistings are intentional since we plan on making multiple dance floors and additional parts are needed. Q3. If you could, please provide a description of the color of the wood? A3. We can best describe the one that we have right now as a Golden Oak, Bannister Oak or Oregon Oak, a type of natural oak finish. Q4. In the bid document the floor is listed as magnetic dance floor but there is no surface defined, the magnetic dance floor comes with a choice of Vinyl "Marley Dance Surface", Plywood surface, or Hardwood surface(in Oak, Beech, or Maple) A4. The surface we want is a hardwood surface in oak. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s)for not submitting a proposal. CITY OF MIAMI BEACH Gus Lopez, CPPO Procurement Director INVITATION TO BID PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11 -11/12 BID OPENING: DECEMBER 13, 2011 AT 3:00 P.M. Gus Lopez, CPPO, Procurement Director , PROCUREMENT DIVISION 1700 Convention Center Drive,Miami Beach,FL 33139 www.miamibeachfi.gov F:\PURC\$ALL\Cristina\BIDS\l 1-12\ITB 11-11-12 Purchase and Delivery of Portable Dance Floor.docx MIAMSEACH MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305-673-7490,Fax:786.394.4000 Invitation to Bid No. 11A1/12 Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on December 13, 2011 for: PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS At time, date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, for the purchase and delivery of magnetic portable dance floors, from a source(s) of supply that will give prompt and efficient service. Minimum Requirements: Prospective bidders must have been in business for a minimum of 3 years and must submit with their bids, or within five (5) calendar days upon receipt of a request from the Procurement Office. A Pre-bid conference will be held on November 29, 2011 at 10:00 a.m. in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key). The City of Miami Beach also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/public/home1.asp?utm medium=referral&utm sourc e=MIA28FL&utm campaign=web site. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension#214. Interested bidders who would like to know particulars of this and other bids for the City of Miami Beach should view the City's Procurement Division's web page at hftr)://web.miamibeachfl.gov/procurement/scroll.asi)x?id=23510. 11/15/2011 2 of 32 City of Miami Beach IT13-I1-11/12 Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by e-mail to cdelvat(aDmiamibeachfl.gov, with a copy to Quslopez(a)-miamibeachfl.gov, and City Clerk's Office RobertParcher(aDmiamibeachfl.Qov.; mail, or facsimile, to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 FAX: (786) 394-4000. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS --ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002- 3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. Sincerely, l Gus Lopez, CPPO Procurement Director 11/15/2011 3 of 32 City of Miami Beach ITB-11-11/12 NAIAMIBEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305-673-7490,Fax:786.394.4000 NOTICE TO PROSPECTIVE BIDDERS ITS 11-11/12 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: _Our company does not handle this type of product/service. _We cannot meet the specifications nor provide an alternate equal product. _Our company is simply not interested in bidding at this time. _Due to prior commitments, we are unable to bid at this time _OTHER. (Please specify) We do—do not_want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. 11/1512011 4 of 32 City of Miami Beach ITB-I 1-1 1/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An original and five (5) copies of the Bid Form plus a CD containing your Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified herein and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title no later than 3:00 p.m. on December 13, 2011, at the following address: City of Miami Beach City Hall Procurement Division e Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 No facsimile, electronic, or e-mailed bids will be considered. The responsibility for submitting a response to this ITB to the Procurement Division on or before the stated time and date will be solely and strictly that of the Bidder. The City will in no way be responsible for delays caused by the U.S. Post Office or caused by any other entity or by any occurrence. Responses received after the ITB due date and time will not be accepted and will not be considered. ANY BID RECEIVED AFTER 3:00 P.M. ON DECEMBER 13, 2011 WILL BE RETURNED TO THE BIDDER UNOPENED. BIDS RECEIVED AFTER THE BID DUE DATE AND TIME WILL NOT BE ACCEPTED AND WILL NOT BE CONSIDERED. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. ' 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless 11/15/2011 5 of 32 City of Miami Beach ITB-11-11/12 otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04-00097-09-23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and 11/15/2011 6 of 32 City of Miami Beach ITB-1 1-11/12 items not delivered as per delivery date in bid and/or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor list. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. E-mail Cdelvata-miamibeachfl.4ov with a copy to GusLopez(cD_miamibeacfl.gov. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE &TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 11/15/2011 7 of 32 City of Miami Beach ITB-1 1-11/12 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673-7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or-services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 11/15/2011 8 of 32 City of Miami Beach ITB-I1-11/12 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in Special Conditions 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering department; with a copy to the Accounts Payable Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same by enclosing a self- addressed stamped envelope with the bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with_ City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director at least ten (10) calendar 11/15/2011 9 of 32 City of Miami Beach ITB-I I-11/12 days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNetO via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the BidnetO notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Bid Form. Failure to acknowledge Addendum shall deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non-responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 11/15/2011 10 of 32 City of Miami Beach ITB-II-11/12 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. C. The character, integrity, reputation,judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 11/15/2011 11 of32 City of Miami Beach IT13-1 1-11/12 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or bids found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then ® The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this bid. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit 11115/2011 12 of32 City of Miami Beach ITB-11-11/12 bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.55 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the a Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 11/15/2011 13 or32 City of Miami Beach ITB-I 1-1 1/12 1.58 MODIFICATIONIWITHDRAWALS OF BIDS: A Bidder may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of Bids without a contract award. Letters of withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will not be considered. 1.59 EXCEPTIONS TO BID Bidders are strongly encouraged to thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications found on page 21, identified by the words "must", "shall", and "will". Bidders who fail to satisfy the requirements set forth, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you are proposing alternatives to said requirements, you must notify the Procurement Office in writing at least five (5) days prior to the deadline for submission of bids. The City reserves the right to revise the scope of services via addendum prior to the deadline for receipt of bids. 1.60 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or,in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non-owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. 11/15/2011 14 of 32 City of Miami Beach ITB-11-11/12 It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of$1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. 11/15/2011 15 of 32 City of Miami Beach ITB-II-11/12 It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. I 11/15/2011 16 of 32 City of Miami Beach ITB-11-11/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB # 11-11/12 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included. 4. Excess Liability- $ .00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: Builders Risk completed value $ .00 _ Liquor Liability $ .00 Fire Legal Liability $ .00 _ Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B+:VI or better, latest edition. XXX 9. The certificate must state the bid number and title BIDDER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these spe ' ications and that evidence of this insurance may be required within five (5) days after op n* g. • Q�►l�w Bidder Signatur of lYidder 11/15/2011 17 o1'32 City of Miami Beach 2 ITB-II-II/t MITYENT ACORD- INSURANCE BINDER T09104/07 DATE THIS BINDER IS A TEMPORARY INSURANCE CONTRACT, SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. PRODUCER A/�No 303-385-2100 COMPANY BINDER# 303-385-2199 Travelers Property&Cas 6306244LO89 Moreton&Company-Colorado DATE EFFECTIVE TIME DATE EXPIRATION TIME 4600 S. Ulster St., Suite 380 09/01/07 12:01 X AM 09/01/08 X 12:01 AM Denver,CO 80237 PM NOON THIS BINDER IS ISSUED TO EXTEND COVERAGE IN THE ABOVE NAMED COMPANY CODE: SUB CODE: PER EXPIRING POLICY#: AGENCY 6235 DESCRIPTION OF OPERATIONSNEHICLES/PROPERTY(Including Location) CUSTOMER ID: INSURED MITY Holdings, LLC List of properties on file with agent 1301 West 400 North Orem, UT 84057 I COVERAGES LIMITS TYPE OF INSURANCE COVERAGE/FORMS DEDUCTIBLE COINS% AMOUNT PROPERTY CAUSES OF LOSS Combined Bldg&Per Property Blanket 5,000 $24,000,000 BASIC F-1 BROAD X❑SPEC Business Income&EE Blanket 48 Hours $20,173,000 GENERAL LIABILITY EACH OCCURRENCE $1,000,000 DMAGE To X COMMERCIAL GENERAL LIABILITY RAE NTED PREMISES $100,000 CLAIMS MADE Fx I OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 See Spec.Conditions/Other Coverages GENERAL AGGREGATE $2,000,000 RETRO DATE FOR CLAIMS MADE: PRODUCTS-COMP/OP AGG $2,000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS MEDICAL PAYMENTS IS NON-OWNED AUTOS PERSONAL INJURY PROT IS UNINSURED MOTORIST Is I Is AUTO PHYSICAL DAMAGE DEDUCTIBLE ALL VEHICLES SCHEDULED VEHICLES ACTUAL CASH VALUE COLLISION: STATED AMOUNT $ OTHER THAN COL: OTHER GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE is EXCESS LIABILITY EACH OCCURRENCE S UMBRELLA FORM AGGREGATE S OTHER THAN UMBRELLA FORM RETRO DATE FOR CLAIMS MADE: SELF-INSURED RETENTION $ WC STATUTORY LIMITS WORKER'S COMPENSATION E.L.EACH ACCIDENT $ AND EMPLOYER'S LIABILITY E.L.DISEASE-EA EMPLOYEE $ E.L.DISEASE-POLICY LIMIT $ SPECIAL MITY Holdings, LLC FEES $ CONDITIONS' Broda Enterprises USA, Inc. TAXES $ COVERAGES (See attached Spec Conditions/Other Covs page.) ESTIMATED TOTAL PREMIUM IS NAME&ADDRESS MORTGAGEE ADDITIONAL INSURED LOSS PAYEE LOAN# A JTKDRIZED REP ESENTATtt ACORD 75(2001/01)1 of 3 #6302 NOTE:IMPORTANT STATE INFORMATION ON REVERSE SIDE TRAED © ACORD CORPORATION 1993 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, for the PURCHASE AND .DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS for the Miami Beach Convention Center as specified herein, from a source(s) of supply that will give prompt and efficient service. 2.2 TERM OF CONTRACT: This Contract shall remain in effect from the time of award by the Mayor and City Commission until completion of delivery. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary Lowest and Best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it is deemed to be in the best interest of the City. Award of orders will be based on the vendor's pricing and availability of materials. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. 2.4 PAYMENT: Invoices for payment will be submitted upon delivery. Invoices will be subject to verification and approval by the ordering Department's designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on November 29, 2011 at 10:00 a.m. in the City Manager's Small Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: 11/15/2011 18 of 32 City of Miami Beach ITB-I I-I 1/12 (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America) (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). 2.8 SITE INSPECTION: N/A 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Cristina Delvat. The contact person may be reached by phone: 305.673.7496; fax: 786.394.4000; or e-mail: Cdelvat @miamibeachfl.gov. Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk (robertparcher(a�-miamibeachfl.4ov) and Gus Lopez (gusIopez(a)miamibeachfl.gov), no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.10 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2.11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor. Delivery shall be prior to 3:30 PM, Monday through Friday with-in the City of Miami Beach. 2.12 LIQUIDATED DAMAGES: N/A 2.13 PERCENTAGE ABOVE VENDOR COST: N/A 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price 11/15/2011 19 of 32 City of Miami Beach ITB-1 1-1 1/12 adjustments. However, all bids are to be firm through one (1) year, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 2.16 WARRANTY: The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 2.17 GUARANTEE: The successful bidder will be required to guarantee all work performed for Installation for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM) Each bid must be accompanied by a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty thousand dollars ($20,000) or higher. Reference shall include the name of the company, a contact person, contact person's E-MAIL ADDRESS, the telephone number and facsimile number. 2.19. COMPLETE PROJECT REQUIRED: N/A 2.20 FACILITY LOCATION: N/A 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS SOLICITATION: N/A 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified work/services. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, ei. nature of WORK within the last three (3) years. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or bids received 11/15/2011 20 of 32 City of Miami Beach ITB-11-11/12 after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. 2.24 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL, FIVE (5) COPIES AND CD of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. 2.25 MAINTENANCE AGREEMENT: N/A 2.26 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.27 USAGE REPORTS: The City may request Annual Usage Reports from successful bidder(s), to include: item number, item description, quantity ordered/supplied, unit/extended costs and total dollar amount citywide and per department. 2.28 MIAMI-DADE/STATE CONTRACTS: The City reserves the right to purchase supplies such as the ones specified in this contract from Miami Dade County or State Contract Vendors should it be determined that it is in the City's best interest. 2.29 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 11115/2011 21 of 32 City of Miami Beach ITB-I1-11/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish a contract, by means of sealed bids, for the purchase and delivery of magnetic portable dance floors for the Miami Beach Convention Center of the City of Miami Beach. 3.2. MATERIALS All materials supplied to the Miami Beach Convention Center of the City of Miami Beach under this contract shall meet the requirements of OSHA and be ADA compliant. Magnets must be safe for Implantable Pacemakers and Defibrillators. 3.3. SCOPE OF SERVICES Successful bidder(s) will be required to supply and deliver portable dance floors to the Miami Beach Convention Center. 3.3.1 Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized City representative. 3.3.3 Vendors shall specify on the Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor. Delivery shall be prior to 3:30 PM, Monday through Friday at the Miami Beach Convention Center 3.3.4. Invoices and packing slips shall include adequate information including: department's name, location, full item description, unit prices, Standing Order number, receiving signature, quantities, delivered and backorder status. 3.3.5. Bidder is responsible for submitting specifications regarding the safety of portable dance floor magnets and its effects on Implantable Pacemakers and Defibrillators. 11/15/2011 22 of 32 City of Miami Beach ITB-11-11/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 4.0 BID FORMAT Bids must contain the following documents, each fully completed, and signed as required. If any items are omitted, Bidders must submit the documentation within five (5) calendar days upon request from the City, or the bid shall be deemed non-responsive. The City will not accept cost information after deadline for receipt of Bids. 1. Table of Contents Outline in sequential order the major areas of the Bid, including enclosures. 2. Bid Points to Address: Bidder must respond to all minimum requirements listed below. Bids which do not contain such documentation may be deemed non-responsive. a) Introduction letter outlining the bidders' professional specialization; provide past experience to support the qualifications of the Bidder. Bidders shall submit documents that provide evidence as to the capability to provide and implement the services as outlined in this ITB. b) Qualifications of Bidder: Outline in detail the experience and qualifications of the business and individual members of the Bidder entity and experience of Bidder and/or Bidder members in providing similar projects/programs as the one proposed. C) Past Performance Client Survey Information: Past performance information will be collected on all Bidders. Bidders are required to identify and submit their best projects. Bidders will be required to send out Performance Evaluation Surreys to each of their clients. Please provide your client with the Performance Evaluation Letter and Survey attached herein, and request that your client submit the completed survey to Cristina Delvat, at (Fax) 786.394.4000 or (e-mail) cdelvata-miamibeachfl.gov; and a copy to Gus Lopez, at (Fax) 786-394-4007 or (e-mail) guslopez -miamibeachfl.gov. The City will not accent Client Surveys sent to the Procurement Division from the office of the Bidder. Surveys must be sent to the Procurement Division directly from your client's office(s). Bidders are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data. d) Cost Information: Bid Form must be submitted with bid. 3. Any other Documents Required by this ITB or any subsequent Addendum, including: Bid Form Customer Reference Listing Contractor's Questionnaire 11/1512011 23 of 32 City of Miami Beach ITB-11-11/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB # 11-11/12 BID FORM _ II COMPANY NAME: We propose to furnish all labor, material, equipment, supervision and transportation necessary to supply and deliver stage lighting for the City of Miami Beach Colony Theatre. Item Description Quantity Unit Price Total 36' x 36' magnetic portable dance floor kit-to include all edges, corners and carts for [� U / 1 storage wood 2 $ r!l q�.8 $ 6� 8' x 16' magnetic portable dance floor kit-to include all edges, corners and carts for storage 2 wood 1 $ Ud $ 7.7 9 UO 3 Corner set silver 2 $ 00 $ $'Q,U0 4 2 steel edge ramp; silver 2 $ ?z . ZS $ 2•s-0 5 3 steel edge ramp; silver 2 $ g� Z� $ , S-Z> Total Amount 5(0.('0 Guaranteed deliver in calendar days after receipt of order): 30 calendar days. PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMget TED IN DUPLICATE. SUBMITTED BY: f-0 COMPANY NAME: AA.( r -t- SIGNED: (I certr y t t I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: Addendum No. 2: Insert Date Insert Date Addendum No. 3: Addendum No. 4: Insert Date Insert Date 11/1512011 24 of 32 City of Miami Beach ITf3-II-11/12 Addendum No. 5: Addendum No. 6: Insert Date Insert Date NAME/TITLE(Print): ! /'o v �Q (��rr /V�,y�ti ( �a7 • /�� �✓ ADDRESS: W e-3 CITY/STATE: 6.�'tw� . !�7'a C ZIP: d e/O TELEPHONE NO: FACSIMILE NO: �p►yr 2 2 y — d, 9/ FEDERAL I.D.#: SIGNED: 11/15/2011 25 0132 City of Miami Beach ITB-1 1-11/12 APPENDIX "A" PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB # 11-11/12 REVISED BID FORM II COMPANY NAME: ���•� L�t>r ��- C . We propose to furnish all labor, material, equipment, supervision and transportation necessary to supply and delivery of magnetic portable dance floors for the City of Miami Beach Convention Center. Item Description Quantity Unit Price Total 36'x 36' magnetic portable dance floor kit-to include all edges, corners and carts for S2�,S 1 storage oak finish, wood 2 $ $ �� (p 8' x 16' magnetic portable dance floor kit-to include all edges, corners and carts for storage 2 oak finish, wood 1 $ S �D $ Universal Corner; silver metal- 3 to fit either dance floor each 2 $ Q,UO $ b g-0 • UO Universal border steel edge ramp; silver-to fit on either Ste.4 dance floor perimeter each 10 $ Ste. Z� $ 2• " Total Amount 3 •�O� Guaranteed delivery in calendar days after receipt of order): 30 calendar days. PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: �r�y °� �I P-✓ COMPANY NAME: At, SIGNED: (I certi m a thoriaed to execute this bid and commit th idding firm) Bidders must acknowledge receipt of dddendum (if applicable). Addendum No. 1: 1.7h4a Addendum No. 2: /17// Insert Date Insert Date Addendum No. 3: Addendum No. 4: Insert Date Insert Date NAMEITITLE(Print): X/'ova ADDRESS: 130/ G✓es CITY/STATE: C//'P.litil IF m-lo', ZIP: TELEPHONE NO: ��� — Z Z y— a��9 FACSIMILE NO: FSU 7 Z Y- 6',1.91 FEDERAL I.D.#: tf 77 — 6) SZ -57— SIGNED: PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB# 11-11/12 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and five copies and one CD of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 N/A Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Performance Bond N/A General Condition Section 1.27 X Warranty General Condition Section 2.17 N/A ProductlCatalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X Past Performance Client Survey Information (sent to clients) X 11/15/2011 26 of 32 City of Miami Beach ITB-I I-11/12 PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB # 11-11/12 CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts, of which each contract annual cost was twenty thousand dollars ($20,000) or higher. The bidder must provide appropriate documentation to prove the $20,000 business relationship value with each customer by presenting signed contracts, purchase orders, purchasing card transactions, accounts receivables or payables records, or any other relevant documentation. n ��2 1) Compa y Name #42d � r Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 2) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 3) Company Name Address Contact Person/Contract Amount Telephone No. Fax No. E-mail 11/15/2011 27 of 32 City of Miami Beach IT13-11-1 1/12 Mity-Lite Credit References Mity-Lite, Inc. (Established September 1st, 1987) 1301 W. 400 N. Orem, UT 84057 www.mitylite.com 800-327-1692 801-224-6191 (Fax) Dun & Bradstreet #: 18.107-2521 Federal Tax ID #: 87-0652595 Utah Sales Tax #: D 45941 Bradley T. Nielson Paul Killpack (CEO/President) (CFO/Vice Pres. of Finance) Bradn cDmitylite.com Zions Bank paulk c .mitylite.com 462 W. 800 N. Orem, UT 84057 Bill Talbot (Branch Manager) 801-226-8431 Bank Account#: 071029904 Routing #: 124000054 Gage Industries ABF Freight Systems 6710 McEwan Road 1625 Pioneer Road Lake Oswego, OR 97304 Salt Lake City, UT 84104 Jenny Roythorne Amy Buckley (Credit Manager) (Credit Manager) 800-443-4243 801-374-0188 503-624-1070 (Fax) 801-355-1516 (Fax) iroythorne(aD,gageindustries.com gbuckley a.abf.com Lumber Products Western Tube & Conduit 19855 S.W. 124th Ave. 2001 E. Dominguez Street Tualatin, OR 97062 Long Beach, CA 90801-2720 Bob Watt Jackie McField (Credit Manager) (Credit Manager) 800-926-7103 ext. 3125 310-537-6300 503-691-3325 (Fax) 310-604-9785 (Fax) bob.watt.lumpro.com imcfield @westerntube.com ITY ®CITE 1301 West 400 North Orem, UT 84057 Tel: 801.224.6191 December 8, 2011 Customer References Minneapolis Convention Center, Minneapolis, Minnesota Owner, City of Minneapolis Manager/contact Jack Barr , 612-335-6053 jack.barr @ci.minneapolis.mn.us Tables since 1997 Waukesha County Expo Center, Waukesha, Wisconsin Owner, Waukesha County Operations Manager/Contact Travis McFarland, 262-548-7203 tmci:arland(c-t),waul<eshacounty.�-,ov Tables since 10/2007 - Hurst Center, Hurst, Texas Owner, City of Hurst Manager, Venuworks Contact, Matt Dowling, 817-581-0044 mdowling-hurstcc.com Tables since 7/2010 Chicago Hilton, Chicago, Illinois Owners, Hilton Corp. Manager, Amy Holbert Contact, Allain Ferraro, 312-922-4400 alain_ferraro @,hilton.com Tables since 1/2004 Salt Palace, Salt lake City, Utah Owners, City of Salt Lake City Manager, Ron King Contact Bart Allen, 801-534-4777 bart.a,a,saltpal ace.corn Tables since 1/1998 Las Vegas Convention Center, Las Vegas, Nevada Owner, City of Las Vegas Manager, Phil Simmons Contact, Blaine Blood, 702-892-2950 bblood a,lvcva.com Tables since 10/2002 Tables Chairs Dance Floors Partitions Carts 1301 West 400 North, Orem, Utah 84057 800-327-1692 801-224-0589 • Fax 801-224-6191 www.mitylite.com Austin Convention Center, Austin, Texas Owner, City of Austin Manger/ Contact David Thomas, 512-404-4304 david.thomas-@ci.austin.tx.us Tables since 12/2001 Gaylord Opryland, Nashville, Tennessee Owners, Gaylord Entertainment Manager, Randy Vaughn Contact, Roger Castro, 615-871-5881 reastrony oavlordhotels.com Tables since 5/2001 Brazos Center, Bryan, Texas Owners, Brazos County Manager, Sherry Killingsworth Contact, Lora Chapman, 979-823-3976 lchapman cr,co.brazos.tx.us Tables since 11/2005 Louisiana Superdome,New Orleans, Louisiana Owners, City of New Orleans Manger, Mike Schilling Contact, Chad Wilken, 504-587-3868 chad.wilken�,superdome.com Tables since 8/2006 Tables Chairs Dance Floors Partitions Carts 1301 West 400 North, Orem, Utah 84057 800-327-1692 • 801-224-0589 • Fax 801-224-6191 www.mitylite.com PURCHASE AND DELIVERY OF MAGNETIC PORTABLE DANCE FLOORS ITB # 11-11/12 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submi_ttadLto The M or a d City Commission of the City of Miami Beach, Florida: By �� L e Principal Office 41*� C)9-It ti� How man ears has your organization been in business under your present business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? f r_ q Please state license(s) type and number: Lti+A& Sus!'-LsS I LC,ttid� 0g2 Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? N() If so, where and why? In what other lines of business are you financially interested or engaged? /uk Give references as to experience, ability, and financial standing GEC'✓e 66e,4^- , -o Uj. i-v C 5,(-c t// /S 8;?- GyrG �a•G. 44-4�a . ;�/ lam•-, f /I/l.Lt�►'•to t.�: 11/15/2011 19 oi'32 City of Miami Beach rra-i i-i 1/12 CONTRACTOR'S / BIDDER'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest' shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. It S Zi A, b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have >C have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. . Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. HEREB ERTIFY rT answers are true and correct. (SEAL) (SEAL) 11/15/2011 City of Miami Beach 30 of 32 ITB-II-11112 MIAMI EACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490 ,Fax:786.394.4000 November 15, 2011 To: Phone: Fax: E-mail- Subject: Performance Evaluation of Number of pages including cover: 2 To Whom It May Concern: The City of Miami Beach has implemented a process that collects past performance information on companies that provide purchase and delivery of magnetic portable dance floors. The information will be used to assist City of Miami Beach in the procurement of portable dance floors for the Miami Beach Convention Center. The group or individual listed in the subject line has chosen to participate in this program. They have listed you as a past client that they have done work for. Both, the group or individual and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all items in the following attachment and answer the questions to the best of your knowledge. If you cannot answer a particular question, please leave it blank. Please return this questionnaire to Cristina Delvat by December 13, 2011 at 3:00 p.m. by fax: 786.394.4003; or e-mail Cdelvat@miamibeachfl.gov Thank you for your time and effort. i Gus Lopez, CPPO Procurement Director 11/15/2011 31 of 32 City of Miami Beach ITB-1 1-11/12 IAM BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305.673.7490,Fax:786.394.4000 PERFORMANCE EVALUATION SURVEY Company being Evaluated: Point of Contact: Please evaluate the performance of the group or individual (10 means you are very satisfied and have no questions about hiring them again, and 1 is if you would never hire them again because of very poor performance). If you don't know, please leave blank. NO CRITERIA UNIT Ability to maintain delivery schedule (on-time/conforming 1 to regulated delivery hours or early) (1-10) 2 Professionalism of delivery services (1-10) 3 Condition of products at delivery (1-10) 4 Quality of Products (1-10) Overall customer satisfaction based on performance and 5 quality of products (comfort level in hiring vendor again) (1-10) Overall Comments: Date of Services: Dollar Amount for Services: Referral Provided by (Name and Title): Company Name: Contact Phone and e-mail: Please return this questionnaire to Cristina Delvat via Fax: 786.394.4000 or E-mail: Cdelvat(a-miamibeachfl.gov 11115/2011 32 of 32 City of Miami Beach ITB-II-11/12 �r Durable Lightweight Furniture Systems Mity-Lite, Inc. is a private corporation incorporated in Orem, Utah 84057 USA. The Company was founded in 1987 and has become one of the world's leading manufacturer, and marketer of lightweight, durable, folding-leg tables, stacking and folding chairs, and related products used in multi-purpose rooms. Our customers cover the educational, recreational, hospitality, government, religious, event center and other public assembly facility markets. We are a dynamically growing company based on principles of integrity, innovation, growth, profitability, superior quality/service, and productivity. We pride ourselves on our ability to innovate and excel in all aspects of our business-product development, manufacturing, selling, marketing, engineering, and administration. Through Innovation, our business will continue to thrive. Our vision is to be the dominant provider of innovative multipurpose room furniture throughout the world. We will continue to be the "best" in our industry. We will satisfy our customers by: Providing fresh, innovative, top quality products that fulfill real needs. tt Keeping our contractual commitments. ry Exceptional customer experience. Going far beyond our competition in addressing our customers needs. -Manufacturing Facilities: The Company's headquarters and manufacturing facilities consist of approximately 180,000 square feet of manufacturing, office, R&D, sales, marketing and warehousing space located on four acres of land. Our Daily capacity for production is 2,600 chairs per day and 800 tables per day. All of our production workers are trained in the lean manufacturing processes and are highly skilled at their positions. Mity-Lite is known for the highest quality of products, and has stringent controls in place to staying on budget, meeting deadlines and on-time delivery. This is the size of our buildings and manufacturing facilities: SOUTH BUILDING: Manufacturing Area 46,450 sq ft Maintenance Area 1 ,250 sq ft Warehouse Area 10,000 sq ft Office Area 7,400 sq ft Research & Development 3,000 sq ft TOTAL 68,100 sq ft NORTH BUILDING: Manufacturing Area 85,325 sq ft Office Area (per floor) 18,750 sq ft TOTAL 104,375 sq ft SOUTHWEST BUILDING: Manufacturing Area 45,000 sq ft TOTAL 45,000 sq ft Utah Manufacturers Association Recognizes Mity-Lite as 2011 Manufacturer of the Year 11/06/2011 The Utah Manufacturers Association, one of Utah's longest running trade organizations, recognized Mity-Lite of Orem as the 2011 Manufacturer of the Year. The LIMA made the announcement at its 106th Annual Awards and Installation Banquet, Saturday, Nov. 5, at Little America Hotel in Salt Lake City. The banquet, attended by 700, serves as the most important event of the year for Utah's 4,400 manufacturers, and Manufacturer of the Year is the most highly sought-after award for the industry in the state. Mity-Lite Durable Lightweight Furniture Systems was recognized for its outstanding contribution to Utah's economy, exceptional operational performance, economic achievement; workplace safety, community and state involvement and commitment to the principles of America's free enterprise system. According to LIMA President Thomas E. Bingham, Mity-Lite, founded in 1987 by Greg Wilson, found initial success by creating a lighter-weight ABS plastic table that became a staple for customers in hospitality, religious and public assembly settings. However, in 2008 the recession challenged Mity- Lite's market leadership when customer demand dropped by almost 40 percent year-over-year in its busiest season. In response, Mity-Lite's management team, led by CEO Randy Hales, established a plan to grow market share by introducing innovative products and streamlining operations. "The results of that plan were amazing," said Bingham. "In the throes of a recession, when many others were pulling back, Mity-Lite released five innovative new products within a year to expand its offerings. This bold move increased Mity-Lite's revenue stream by 16 percent." Bingham said the outstanding company also used a team approach to improve operations. This effort reduced product lead times from 12 weeks during its busiest season to best-in-class lead times. Mighty-Lite also improved its factory schedule completion, shipping accuracy and on-time delivery, and increased labor productivity more than 100 percent. Because of the resulting cost savings in labor, employees have shared in the company's success through increased wages and incentives. Mity-Lite's continued improvement in operations has enabled them to win bids away from competitors in Asia. The company's ability to keep manufacturing jobs and vendors in Utah means Mity-Lite is directly contributing more than $10 million to Orem's economy, an additional $9.7 million to other vendors in Utah and an additional $8.5 million to out-of-state vendors. "We congratulate Mity-Lite and our 11 other finalists for their contributions to the economic wellbeing of the communities in which they serve and our state as a whole," added Bingham. "They are excellent examples of manufacturing companies that build Utah's economy and benefit its residents by creating useful products that make our lives better." MITY-LITE Magnattach° Portable Dance Floor ................. ....... .. ................................... .............................................................. Durable Lighlweiglit Tat?les&Chairs ; Overall Thickness Width Length Weight Panel 1.1"(2.8cm) 4'(1.2m) 4'(11.2m) 58 Ibs(26kg) Dance Floor Surface:Constructed of 0.31"[.079cm]thick Wilsonart"brand low .125"[0.3cm1 think steel plates.Cart holds 20 dance floor panels(16'x20'floor maintenance laminate.Bondinq to frame&substrate is achieved via a neoprene- [4.9m x 6m]),&all needed edging(14 straight pieces&one set of 4 comers.) based.two part activated adhesive&a high strength catalyzed epoxv. Warranty: t•.9agnatlach, portable dance floor frame and sub assemblies, floor Dance Floor Substrate Core:Consists of an ultra-lightweight honeycomb inner substrate.magnets and aluminum edges and comers are warranted to be free cell encased by cross-grained multi-piv skins,crush resistant up to 133 PSI. from manuracturer defects in materials and workmanship under normal use, service,and handling'fora period of twelve[12]years from the dale of purchase. Frame&Sub Assemblies:Are constructed from aircraft grade 6061-T6 tem- Magnattach portable dance floor surface is warranted to be free from manufac- pered aluminum.Smooth strong welds are achieved via a special Helium MIG turer defects in materials and workmanship under normal use:service;and han- welding process.The aluminum lip encases&protects dance surface corners dling for a period of twelve[12]years(please see warranty for details)from the and sides and provides a smooth transition from panel to panel.Steel locking dale of purchase. bars are located within the frame sub channel and are made of hardened cold rolled zinc plated steel. Precision tooling ensures placement accuracy of +/- The Environment:Truly sustainable products are those that not only minimize 0.007"[.02cm].The steel,wedge-lock bars are permanently affixed with hardened environmental impact, but also perform their function for an extended period of steel press pins. lime.From the beginning.Mity-Lite has utilized leading edge design techniques& quality materials that maximize product life span to minimize post-consumer waste. Magnets:Each panel houses 60 Neodymium type 30 permanent magnets.This provides over 400 pounds of self-locking and holding power per panel.All may- Note: S!ibfloors used under Magnattach installations must conform to ASTM nets are nickel-plated and have a chamfered edge. andior A.CI standards for flooring flatnesss. During normal use and handling, Magnattach` portable dance floors will not interfere with electronics, medical Aluminum Edges&Corners:Are constructer) `rpm 6063-T5 tempered alu- devices,credit cards or hotel room keys. minum with a satin gold or silver anodized finish-Each corner is MIG welded as a single unit and utilizes a large'L box'gusset for superior strength.A floor 'Storace and Use Climate Conditions:Due to the hygroscopic typical proper- height of 1.1"[2.8cm]combines with a low slope 5.5"[14cm)wide edge to make ties of a laminate floor'containing more than 75%wood fiber)the storage envi- entry and exit to the floor smooth and easy.Edging and corners feature a hori- ronmeni should display the following: zonlal grooved pattern for a non-slip grip.Each edge spans two adjacent panels Air Temperature 65"F--80'F;and for a secure vice-lock with no chance for panel separation. •Relalive-.-.Humidity(RH)35%—65% Cart:Base is constructed of.125"[0.3cm]thick steel L angles,with the ends& top bar constructed of 1.25'[3.1cm]diameter,14 gauge[1.9mm]round tubing. Magnattach products perform best when the above climate conditions are main- All steel is powder coated.Comers am stored in carpeted Y'holders at the cart tained. F the flooring product undergoes extreme climate variations,such as below center. Panel keeper bars are gravity swingdown type. Baseboards are 1.5" 359-RH or above 65%RH,the product will undergo different levels of expansion [3.8cm]thick plywood and covered with industrial grade carpet.Casters have a and contraction,potentially causing surface warping and delamination.Product fail- dynamic load capacity exceeding 600 pounds[273kg]each,and are bolted to ure due to non-compliance to this statement will void the warranty. t 4 �- lac= 47 295' AT 5.5' %�*�. 95 29.5' 4 •�\�t ..__ ... _ .. ........... _-- -, - -- -- -- t --ter - - _.K 5.5" 1301 West 400 North, Orem, Utah 84057 USA 801 .224.0589 800.327.1692 • Fax 801.224.6191 mitylite.com R5 4/1 1 �MlTY-LLIlT Durable Lightweight fable:&Chairs Magnattach° Portable Dance Floor How much time & money can a portable dance floor save you? Amazingly, a 20' x 20' Magnattach® Portable Dance Floor can be assembled or disassembled in less than 7 minutes—which means time and labor costs can be reduced by up to 90%". Beyond the fast setup, each dance floor is held securely together through a patented triple-lock system and outlasts the competition due to no moving parts. In addition, Willsonart®commercial laminates provide a wide variety of rich,durable finishes that complement any design need. For more than 16 years Mity-Lite's Magnattach®Portable Dance Floor has delivered the best ROI in the industry through speed, durability, and safety. Features & Benefits • Industry's lowest cost of ownership and operation • Fast assembly!disassembly reduces labor costs by up to 90% • Self-locking panels mean no cams, screws, or tabs • Patented triple-lock system prevents "panel shift" • NO moving parts equals unbreakable construction • Wilsonart`'commercial laminates in a variety of rich, durable finishes • Extremely low maintenance with zero refinishing • 12-year limited warranty • Quick-ship delivery s • Made in USA "Compared to a 3 x 3'allen screw allachment dance floor 1301 west 400 North, Orem, Utah 84057 USA • 800-327-1692 • Fox 801.224.6191 • mityIite.com