2012-27861 Reso RESOLUTION NO. 2012-27861
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH CALVIN GIORDANO & ASSOCIATES, INC.,
PURSUANT TO THE REQUEST FOR QUALIFICATIONS (RFQ) NO. 20-
10/11, FOR DESIGN, BID AND AWARD, AND CONSTRUCTION
ADMINISTRATION SERVICES, FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR; SAID AGREEMENT IN THE AMOUNT OF
$529,629.61, WITH FUNDS PREVIOUSLY APPROPRIATED IN THE
MIDDLE BEACH RECREATIONAL CORRIDOR PHASE II PROJECT.
WHEREAS, on March 9, 2011, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 20-10/11, for the Design, Bid, Award, and
Construction Administration Services for the Middle Beach Recreational Corridor Phase II
Project (the "RFQ"); and
WHEREAS, the RFQ was issued on March 9, 2011, with an opening date of April 8,
2011; and
WHEREAS, on May 11, 2011, the Mayor and City Commission adopted Resolution
No 2011-27656, accepting the recommendation of the City Manager and authorizing the
Administration to enter into negotiations with the top-ranked firm of Coastal Systems
International, Inc.; to negotiate with the second-ranked firm of Calvin, Giordano &
Associates, Inc. should negotiations with the top-ranked firm be unsuccessful; and to
negotiate with the third-ranked firm of the Kimley-Horn &Associates, Inc. should negotiations
with the first or second-ranked firms be unsuccessful; and
WHEREAS, the Administration was unsuccessful following several months of
negotiations with the top-ranked firm, Coastal System International, Inc; and
WHEREAS, the Administration has successfully negotiated the attached professional
services agreement with the second-ranked firm, Calvin, Giordano & Associated, Inc., in the
amount of$529,629.61.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute a
Professional Services Agreement with Calvin, Giordano & Associates, Inc., pursuant to the
(RFQ) No. 20-10/11, for Design, Bid and Award, and Construction Administration Services,
for the Middle Beach Recreational Corridor, in the amount of $529,629.61; with funds
previously appropriated in the Middle Beach Recreational Corridor Phase 11 Project.
Ao 12- .2-7 1
PASSED AND ADOPTED THIS 21St day of March, 2012
ATTEST:
Ve (LA& P
Robert §E Parcher, City Clerk M i Herrera ower, Mayor
AP ED AS TO
FORM NGUAGE INCORP ORATED'
& FOR EX ION
CH 26
City Attorney Date
APPROVED AS TO
TAAGENDA/2012\3-21-12\RFQ 20-10-11-MBR-RESO FORM &LANGUAGE
FOR EXECUTION
AUdrney at�t
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor and City Commission Of The City Of Miami Beach, Florida, Authorizing The
Mayor And City Clerk To Execute A Professional Services Agreement With Calvin Giordano &
Associates, Inc., Pursuant To The Request For Qualifications (RFQ) No. 20-10/11, For Design, Bid And
Award, And Construction Administration Services, For The Middle Beach Recreational Corridor; In The
Amount Of $529,630; With Funds Previously Appropriated In The Middle Beach Recreational Corridor
Phase II Project.
Key Intended Outcome Supported:
Ensure well-maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Customer Satisfaction Survey indicated
that 79% of businesses rated recently completed capital improvement projects as"excellent" or"good."
Issue:
Shall the Mayor and City Commission adopt the Resolution?
Item Summa /Recommendation:
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on-grade
pedestrian walkway encompassing eighteen (18) City blocks or approximately 9,305 feet. The pathway
will be constructed along the western side of the coastal dunes and east of oceanfront properties. It will
run north from approximately 46th Street to Allison Park at 64th Street to the southern terminus of the
existing North Beach Recreational Corridor (NBRC). The pathway will also serve as a portion of the
coastal north/south connector in the larger Atlantic Greenway Network (AGN), which supports the
sustainable initiative of Alternative Transportation throughout the City. This project requires that the
path be designed and constructed utilizing sustainable (green) design elements and construction
methodologies that can be supported by the project budget. The path will be permitted in accordance
with the Florida Department of Environmental Protection coastal construction regulations. Non-native
dune vegetation will be removed and replaced with dune enhancements such as native vegetation,
protective sand fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be
incorporated into the design of the pathway.
At the May, 11, 2011 Commission Meeting, the Commission authorized the Administration to enter into
negotiations with the top-ranked firm, Coastal Systems International, Inc.; and if the Administration was
not be able to successfully negotiate an agreement with the top-ranked firm, it authorized the
Administration to negotiate with the second-ranked firm, Calvin, Giordano & Associates, Inc; and if the
Administration not be able to negotiate an agreement with the second-ranked firm, it authorized the
Administration to negotiate an agreement with the third-ranked firm, Kimley-Horn & Associates, Inc., for
design, bid and award, and construction administration services, for the MBRC.
The Administration was unable to reach an agreement with Coastal Systems International, Inc. thus
Administration entered into negotiations with the second ranked firm Calvin, Giordano &Associates. The
negotiated price with Calvin, Giordano &Associates, Inc. is $284,370 lower than the price proposal from
Coastal Systems International, Inc. In addition, as a comparison, the design cost for the NBRC was $92
per linear foot compared to the negotiated price with Calvin, Giordano & Associates, Inc. of $58 per
linear foot. The Administration negotiated a price of $529,630 with Calvin, Giordano & Associates, Inc.
and recommends executing a Professional Services Agreement with this firm to complete the design,
bid and award, and construction administration services for the MBRC Project.
The Administration recommends adopting the resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $529,630.00 303-2033-061357
OBPI Total
Financial lAmpact Summary: N/A
City Clerk's Office Legislative Tracking:
Richard Saltrick ext. 6565
Sign-Offs:
De artment Dire r Assistant Ci a er City Manager
FHB DRB JMG
TAAGENDA\2012\3-21 2 0-10-11-MBRC-Summary.docx
mMIAMIBEACH AGENDADITAE E C 7K Z
® MIAMI BEACH
City of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CALVIN
GIORDANO & ASSOCIATES, INC., PURSUANT TO THE REQUEST FOR
QUALIFICATIONS (RFQ) No. 20-10/11, FOR DESIGN, BID AND AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES, FOR THE MIDDLE BEACH
RECREATIONAL CORRIDOR; IN THE AMOUNT OF $529,630; WITH FUNDS
PREVIOUSLY APPROPRIATED IN THE MIDDLE BEACH RECREATIONAL
CORRIDOR PHASE II PROJECT.
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution.
BACKGROUND
The Middle Beach Recreational Corridor (MBRC) Phase II consists of the construction of an on-
grade pedestrian walkway encompassing eighteen (18) City blocks or approximately 9,305 feet.
The pathway will be constructed along the western side of the coastal dunes and east of
oceanfront properties. It will run north from approximately 46th Street to Allison Park at 64th
Street to the southern terminus of the existing North Beach Recreational Corridor (NBRC)
Project. The pathway will also serve as a portion of the coastal north/south connector in the
larger Atlantic Greenway Network (AGN), which supports the sustainable initiative of Alternative
Transportation throughout the City.
This project requires that the path be designed and constructed utilizing sustainable (green)
design elements and construction methodologies that can be supported by the project budget.
The path will be permitted in accordance with the Florida Department of Environmental
Protection (FDEP) coastal construction regulations. Non-native dune vegetation will be
removed and replaced with dune enhancements such as native vegetation, protective sand
fencing and rope and post. In addition, sea turtle-friendly pedestrian lighting will also be
incorporated into the design of the pathway.
The City received $533,520 in grant funding from the Transportation, Community, and System
Preservation (TCSP) Program for this project. As a condition of the grant funding, the Federal
Highway Administration is requesting that the City demonstrate progress as soon as possible.
Commission Memorandum — RFQ-20-10111 — Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase 11 Project
March 21, 2012
Page 2 of 3
ANALYSIS
At the May, 11, 2011 Commission Meeting, the Commission authorized Administration to enter
into negotiations with the top-ranked firm, Coastal Systems International, Inc.; and if the
Administration was not be able to successfully negotiate an agreement with the top-ranked firm,
it authorized the Administration to negotiate with the second-ranked firm, Calvin, Giordano &
Associates, Inc; and if the Administration was not be able to negotiate an agreement with the
second-ranked firm, it authorized the Administration to negotiate an agreement with the third-.
ranked firm, Kimley-Horn &Associates, Inc. for the following scope of services:
Task 1— Planning Services
The Planning Services shall include all existing conditions documentation, aesthetic and quality
design, design geometry and materials approval, outreach and general design direction
approval by the City's Project Coordinator, and shall be defined as all services provided up to
and including submittal and review of plans at a 30% completion level.
Task 2— Design Services
Design Services shall be defined as those services following receipt and addressing any
comments provided to Calvin, Giordano & Associates, Inc. on behalf of the City's Project
Coordinator. These services include final design development, construction documentation,
drafting of technical specifications, and permitting associated with the project.
Task 3— Bidding and Award Services
Assist in bidding process, including pre-bid, bid opening, recommendation of award and contract
execution.
Task 4— Construction Administration Services
The Construction Administration Services outlined herein anticipate a construction period not to
exceed 52 weeks. Scope and fee outlines do not include and are not based on Construction
Administration or Construction Engineering Inspection criteria for Local Agency Program (LAP)
Agreements or for Federal funding sources. Special requirements pertinent to construction
inspection, construction administration, oversight, certifications, materials testing and any other
as dictated by LAP or Federal funding requirements shall be billed as additional services.
Coastal Systems International, Inc. and its sub-consultants developed a detailed scope of
services. On July 8, 2011, City staff met with Coastal Systems International, Inc. to review the
scope of the project. On August 2, 2011, Coastal Systems International, Inc. submitted a
proposal with a cost of $1,086,700, which significantly exceeded available funding. On
September 12, 2011, Coastal Systems International, Inc. submitted a revised scope of work and
cost proposal of $814,000, which was still above the amount budgeted for planning, design,
permitting, and construction administration. After several additional meetings, the City informed
Coastal Systems International, Inc. that it would enter negotiations with the second ranked firm.
On November 23, 2011, the City entered into negotiations with the second ranked firm Calvin,
Giordano & Associates, Inc. On December 9, 2011, Calvin, Giordano & Associates, Inc.
submitted a scope and cost estimate of $588,434, however, this submittal was incomplete.
Throughout December and January, the City continued negotiations with Calvin, Giordano &
Associates, Inc. On February, 2, 2011, Calvin, Giordano & Associates, Inc. submitted a scope
Commission Memorandum — RFQ-20-10111 — Bid, Award, and Construction Services for the
Middle Beach Recreational Corridor Phase //Project
March 21, 2012
Page 3 of 3
and cost of $529,630, which the City found acceptable and within the budgeted project amount.
However, negotiations were not completed in time for inclusion on the February 8, 2012
Commission Agenda. The negotiated price with Calvin, Giordano & Associates, Inc. is
$284,370 lower than the price proposal from Coastal Systems International, Inc. In addition, as
a comparison, the design cost for the North Beach Recreational Corridor was $92 per linear foot
compared to the negotiated price with Calvin, Giordano & Associates of $58 per linear foot.
Administration recommends executing a Professional Services Agreement with Calvin,
Giordano & Associates, Inc. to complete the design, bid and award, and construction
administration services for the MBRC Project.
Calvin, Giordano &Associates, Inc.
Calvin, Giordano & Associates, Inc. is a well-established, multi-disciplinary firm with offices
headquartered in Ft. Lauderdale and serving the South Florida Region with offices located in
Miami-Dade, Palm Beach, St. Lucie and Orange Counties. For over 70 years, CGA has been
providing municipal consulting services — mostly to the South Florida area — including
engineering, landscape architecture, planning, code enforcement, surveying among others. Our
experience is integral in the branding, community improvements, quality-of-life enhancements
and high-quality environments of the communities we serve.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution authorizing the Mayor and City Clerk to execute a Professional Services Agreement
with Calvin Giordano & Associates, Inc., pursuant to the Request For Qualifications (RFQ) No.
20-10/11, for design, bid and award, and construction administration services, for the Middle
Beach Recreational Corridor; in the amount of $529,630; with funds previously appropriated in
the Middle Beach Recreational Corridor Phase II Project.
DRB/FHB/RWS/ESW
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