2012-27864 Reso RESOLUTION NO. 2012-27864
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING A SUBSTANTIAL
AMENDMENT TO THE CITY'S 2008 ACTION PLAN TO REPROGRAM
$26,117.28 OF COMMUNITY DEVELOPMENT BLOCK GRANT
RECOVERY (CDBG-R) FUNDS TO REDUCE THE FUNDING FROM
ADMINISTRATION COSTS WHILE INCREASING THE FUNDING FOR
THE BOYS AND GIRLS CLUBS OF MIAMI-DADE YOUTH CENTER
PROJECT; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL CONTRACTS, AGREEMENTS AND AMENDMENTS
NECESSARY TO CARRY OUT THE ABOVE PROGRAM.
WHEREAS, through Title XII, Division A, of the American Recovery and
Reinvestment Act of 2009 (ARRA), Congress designated $1 billion for the CDBG-R
program; and
WHEREAS, On September 17, 2009 the City entered into a grant agreement
with the U.S. Department of Housing and Urban Development (U.S. HUD) for a total of
$467,896 in CDBG-R funds, of which $391,107 was allocated to UNIDAD of Miami
Beach, Inc. for construction of a senior center, $30,000 to Teen Jobs Corps for a youth
employment training program and $46,789 to the Office of Real Estate, Housing and
Community Development for Program Administration; and
WHEREAS, the CDBG-R program will expire on September 30, 2012; and
WHEREAS,the City's originally contemplated administrative expenses to meet
the objectives of CDBG-R were not fully utilized; and
WHEREAS, all of the originally contemplated administrative expenses to meet
the objectives of CDBG-R were not fully utilized and, accordingly, the Administration
recommends reducing administrative costs by$26,117.28 and to reprogram these funds
for another shovel-ready construction project which will serve low and moderate income
youth in the South Beach Target Area; and
WHEREAS, the Administration has identified the Boys and Girls Clubs
construction project currently underway in Flamingo Park (B&GC Project) as a suitable
project for allocation of the available funds; and
WHEREAS, the City has complied with HUD-required public notice and citizen
participation requirements prior to submitting a Substantial Amendment to the City's 2008
Action Plan.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission authorize a Substantial Amendment to the City's 2008 Action Plan to
reprogram $26,117.28 of Community Development Block Grant Recovery(CDBG-R)funds
to reduce the funding from administrative funds while increasing the funding for the Boys
and Girls Clubs of Miami-Dade Youth Center Project, further authorizing the City Manager
to execute all contracts, agreements, and amendments necessary to carry out the above
program.
PASSED AND ADOPTED this S� day of Marc� , 2012.
ATTEST:
a4at)�_
CITY CLERK ' �y YOR
Robert Parcher *' Matti Herrera Bower
:INCORP ORATED'
�cH 266'�
APPROVED AS TO
FORM & LANGUAGE
&FOR EXECUTION
City A11=1,� Date
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution authorizing a Substantial Amendment to the City's 2008 Action Plan to reprogram $26,117.28 of Community
Development Block Grant Recovery(CDBG-R)funds from CDBG-R Program Administration funds to the Boys and Girls Clubs
of Miami-Dade Youth Center construction project.
Key Intended Outcome Supported:
Ensure value and timely delivery of quality capital projects.
Supporting Data(Surveys,Environmental Scan,etc.):Based on the 2009 Community Satisfaction Survey,100%of residents rated
the City's ability to ensure value and timely delivery of quality capital projects as excellent or good.
Issue:
Shall the Mayor and City Commission authorize a Substantial Amendment to the City's 2008 Action Plan to reprogram
$26,117.28 of CDBG-R funds and authorize the City Manager to execute all contracts,agreements and amendments between
the City and HUD, and between the City and the Boys&Girls Club of Miami-Dade?
Item Summa /Recommendation:
Through Title XI I, Division A,of the American Recovery and Reinvestment Act of 2009(ARRA),Congress designated$1 billion
for the CDBG-R program. On September 17, 2009 the City entered into a grant agreement with the U.S. Department of
Housing and Urban Development(U.S. HUD) for a total of$467,896 in CDBG-R funds, of which $391,107 was allocated to
UNIDAD of Miami Beach, Inc. for construction of a senior center, $30,000 was allocated to Teen Jobs Corps for a youth
employment training program, and$46,789 was allocated to the Office of Real Estate, Housing and Community Development
for Program Administration. The CDBG-R program expires September 30, 2012.
The City realized savings on the originally contemplated administrative expenses to meet the objectives of CDBG-R and,
accordingly,the Administration recommends reducing administrative costs by$26,117.28 and reprogramming these funds for
another shovel-ready construction project which will serve low and moderate income youth in the South Beach Target Area.
The Administration has identified the Boys and Girls Clubs construction project currently underway in Flamingo Park(B&GC
Project)as a suitable project for allocation of the available funds. The B&GC Project which consists of demolition of an existing
building and construction of a new youth center has recently discovered a funding gap which can be assisted by the available
CDBG-R funds. The project is anticipated to be complete by the September 30, 2012, HUD expenditure deadline.
The CDBG-R program has already enabled the City to contribute$391,107 to UNIDAD of Miami Beach, Inc.for construction of
a senior center, and $30,000 to Teen Jobs Corps for a youth employment training program, two programs that meet HUD's
national objective of benefiting low and moderate income persons. By reprogramming unexpended administrative funds,the
City will be providing assistance to a third program and expending the CDBG-R funds in a manner that most appropriately and
directly addresses the growing needs of the City's low and moderate income population.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Funds: Amount Account
1 $26,117.28 RHCD CDBG-R Program Administration Account#139-5250
3
3
OBPI Total $26,117.28 Bo s&Girls Clubs of Miami-Dade Youth Center CDBG-R Account
Financial Impact Summary:Approval of this resolution will not have a fiscal impact on the City. This Resolution will simply
reallocate CDBG-R funds to meet HUD's national objective within the program deadlines.
City Clerk's Office Legislative Tracking:
Anna Parekh
Sign-Offs:
Department Director A i t na er in Ci ana er
AP I HF MG
MIAMIBEACH AGENDA ITEM G 7D
DATE 3 ��
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 21, 2012 D6
SUBJECT: A RESOLUTION AUTHORIZING A SUBSTANTIAL AMENDMENT TO THE CITY'S
2008 ACTION PLAN TO REPROGRAM $26,117.28 OF COMMUNITY
DEVELOPMENT BLOCK GRANT RECOVERY (CDBG-R) FUNDS TO REDUCE THE
FUNDING FROM ADMINISTRATION COSTS WHILE INCREASING THE FUNDING
FOR THE BOYS AND GIRLS CLUBS OF MIAMI-DADE FOR CONSTRUCTION OF A
NEW YOUTH CENTER; FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL CONTRACTS, AGREEMENTS AND AMENDMENTS NECESSARY
TO CARRY OUT THE ABOVE PROGRAM.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
Through Title XII, Division A, of the American Recovery and Reinvestment Act of 2009 (ARRA),
Congress designated $1 billion for the CDBG-R program. On September 17, 2009 the City
entered into a grant agreement with the U.S. Department of Housing and Urban Development
(U.S. HUD) for a total of $467,896 in CDBG-R funds. Resolution 2009-27097 allocated
$391,107 to UNIDAD of Miami Beach, Inc. for construction of a senior center, $30,000 to Teen
Jobs Corps for a youth employment training program and $46,789 to the Office of Real Estate,
Housing and Community Development for Program Administration. The CDBG-R program
expires September 30, 2012.
All of the originally contemplated administrative expenses to meet the objectives of CDBG-R
were not fully utilized and, accordingly, the Administration recommends reducing administrative
costs by $26,117.28 and to reprogram these funds for another shovel-ready construction project
which will serve low and moderate income youth in the South Beach Target Area. The
Administration has identified the Boys and Girls Clubs construction project currently underway in
Flamingo Park (B&GC Project) as a suitable project for allocation of the available funds. The
B&GC Project consists of demolition of an existing building and construction of a new youth
center and is currently undergoing plans review for permitting. A recently discovered budget
gap due to unanticipated project cost increases can be helped, but not completely filled, by the
recommended reprogramming of CDBG-R administrative funds. The Boys & Girls Club is
aggressively pursuing the balance of the funding to fill the budget gap and the project is
anticipated to be complete by the September 30, 2012, HUD expenditure deadline.
Prior to amending the City's CDBG-R expenditure plan which was approved by HUD, the City
must submit a Substantial Amendment and demonstrate compliance with public notice and
citizen participation requirements. Therefore, an advertisement was placed in the Miami Herald
and the draft Substantial Amendment was posted on the City's website. Furthermore, a public
meeting was held on March 14, 2012, at the Office of Real Estate, Housing, and Community
Development. At the time of the writing of this memorandum, no public comments had been
City Commission-HPRP Reallocation of Funds
March 21, 2012
Page 2 of 2
received. The HUD-required seven-day public comment period closes on March 16, 2012, and
public comments received by the close of the comment period, if any, will be made available to
the City Commission.
CONCLUSION
The CDBG-R program has already enabled the City to contribute $391,107 to UNIDAD of Miami
Beach, Inc. for construction of a senior center, and $30,000 to Teen Jobs Corps for a youth
employment training program, two programs that meet HUD's national objective of benefiting
low and moderate income persons. By reprogramming unexpended administrative funds, the
City will be providing assistance to a third program and expending the CDBG-R funds in a
manner that most appropriately and directly addresses the growing needs of the City's low and
moderate income population.
It is recommended that the Mayor and City Commission authorize a Substantial Amendment to
the City's 2008 Action Plan to reprogram $26,117.28 of CDBG-R Program funds to reduce the
funding from administration costs while increasing the funding for the Boys and Girls Clubs of
Miami-Dade for construction of a new youth center; further authorizing the City Manager to
execute all contracts, agreements and amendments necessary to carry out the above program.
JMG/A( /BG
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