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Document#: 1403-11 A6D
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October 28,2011
ADDITIONAL SERVICES AGREEMENT
Captain Larry Bornstein
Miami Beach Police Department
1 100 Washington Avenue
Miami Beach,FL 33139
Dear Captain Bornstein:
New World Systems is pleased to provide additional services for Custom Enhancements to the Aegis
MSP Property Room module.
The attached forms (Exhibit AA and G) are to be reviewed and approved by you and/or your authorized
representative. They describe the additional services you have requested along with the related fees.
Other than for the purposes of internal review, we ask that you treat our fees as confidential information.
This is due to the competitive nature of our business.
The General Terms and Conditions from our original License Agreement are incorporated and continue to
apply. Any taxes or fees imposed from the course of this Agreement are the responsibility of the
Customer.
We thank you for your continued business with New World Systems. We look forward to working on this
project with you.
ACKNOWLEDGED AND AGREED TO BY:
NEW WORLD SYSTEMS®CORPORATION MIAMI BEACH POLICE DEPARTMENT,FL
(New orld (Customer)
B) By; Mayor
Lar .Leinweber,President thorized ignature Title
B F oCc U
thorized Signature Title
Date: " e G r G n 2012
ORP ORA
A• : tom;.,
Each individual signing above represent g� s l f requisite authority to execute this Agreement on
behalf of the organization for which(s)he re at all the necessary formalities have been met.
The"Effective Date"of this Agreement is the latter of the two dates in the above signature block.
APPROVED AS TO
PRICING IS VALID THROUGH DECEMBER 30,2011- FORM &LANGUAGE
&FOR EXECUTION
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1403-11A6D 1028 Custom Prop Rm Enhancements
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EXHIBIT AA
TOTAL COST SUMMARY AND PAYMENT SCHEDULE
I. Total cost Summary: Implementation Services
DESCRIPTION OF COST COST
A. IMPLEMENTATION SERVICES $37,000
1. CUSTOM SOFTWARE/MODIFICATION SERVICES as further 37,000
described in Exhibit G
ONE TIME PROJECT COST: 0
PRICING ASSUMES CONTRACT EXECUTION BY DECEMBER 30.2011.
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Exhibit AA/COST SUMMARY AND PAYMENT SCHEDULE
II.Payments for Implementation Services
DESCRIPTION OF PAYMENT PAYMENT
A. IMPLEMENTATION SERVICES $37,000
1. Amount invoiced upon the Effective Date $18,500
2. Amount invoiced 30 days after the Effective Date 18,500
ONE TIME PAYMENTS: $
ALL PAYMENTS ARE DUE WITHIN FIFTEEN(15)DAYS FROM RECEIPT OF INVOICE.
Billings are applied ratabij,to each deliverable included under the total one-time cost.If airy deliverable is subject
to sales tac,the tax will be calculated and added as applicable to each billing.
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1403-11A6D 1028 Custom Prop Rm Enhancements
EXHIBIT G
CUSTOMER REOUESTED STANDARD SOFTWARE ENHANCEMENTS/MODIFICATIONS AND/OR
CUSTOM SOFTWARE
1. Definition of Project
New World will provide the Customer requested Standard Software Enhancements and/or Custom Software as
discussed below to address the Customer's requirements. Customer agrees to cooperate in not making
modifications and enhancements too extensive as defined in the 2(b)(1)procedure below.
An analysis and assessment to verify the scope of effort for the project will be conducted. A revised estimate for the
modifications/interfaces may be provided at the conclusion of the assessment. Customer may elect to cancel or
proceed with the modifications/interfaces based on the revised estimate.
Capabilities included in the initial scope:
a) Enhancements/Modifications to Exhibit A Software
(1) Aegis MSP LERMS Property Room Enhancements to Existing Software:
i. Case Property Disposition Reports for Impounding officers—new report which
prints property that is due to be reviewed by officers when it hits its Target
Disposal Date,and has not been included on a Dispo report previously. Format
will facilitate the ability to hand this report to each officer with property to review.
The date the report was generated will be tracked on each piece of property. When
the item is disposed,or the Target Disposal date is updated,it will clear out this
information. (This information will be used to generate the reminder letters
below).
ii. Officer 2"d Notice Reminder—new report that reminds officers to fill out and
return their Case Property Disposition Report. The system will store the run date
on the property to facilitate generation of the Shift Commander letter below.
iii. Shift Commander notification report—new report that notifies shift commanders
about officers who have not returned their Case Property Disposition Reports in
the 28 days allotted.
iv. Add a field to track Court Case Number on Property,for when a suspect has been
Arrested. Add to DA&M,FLA,standards reports. Add Court Case Number to the
Property Search screen.Provide the ability to link(and unlink)one Property item
to one or more items already entered in the Property Room module. This link
represents the same physical item being associated to multiple cases. The Property
screen will display the existence of links to other Property Records,and the user
will have the ability to see which Cases those linked Property Records belong to.
When attempting to dispose of an item that is linked to Property associated to an
Open Case,the user will receive a warning message notifying that this item is
associated to active cases and may not be eligible to be disposed of.
V. New report—Summary of Letters send to Officers and Commanders&Still No
Answer—list of property that is 28 days past its target disposal date, has been
included on a Case Property Disposal Report,Officer 2"6 Notice Reminder,and
Shift Commander letter but still has not been addressed.
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I
Exhibit G/CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS/
MODIFICATIONS AND/OR CUSTOM SOFTWARE
vi. New report—Cases over 60 days without answer from owner(a list of Cases with
Property that had the notification letters sent to the Property Owner over 60 days
without a response).
vii. New report—Letters Sent to Officer;Commander and Still No Answer Concerning
Released Unreturned Property. Report that breaks down each Property item(not
summarized to the Case level)with the dates given to Officers and Commanders.
viii. Cash tracking and auditing—Add a field to Property Entry to track Cash amounts
as a currency field. This field will only be available if the Property Type is
indicated to the Cash/Currency. The Cash Amount field will be added to Data
Analysis and Mapping and Field Level Auditing. Changes to the currency field
will require additional security. Additional auditing will be available over changes
to the Cash Amount field. Currency property may undergo one or multiple partial
releases. As an example, if$5000 is seized as evidence,at some later point it may
be determined that$2000 should be returned to the owner. The Property record
should reflect that the new cash amount($3000)and it also needs to show the
partial release of$2000 as a return to owner. There may be any number of partial
releases of Cash,however the value of the partial release cannot exceed the current
value of the Property record. The system also needs to provide the ability to track
over a user defined time period the total amount of cash impounded(by Property
Code)and the total amount of releases(by Disposition code). This report should
also provide the current amount of Cash on hand.
2. Methodoloav to Provide Enhancements and/or Custom Software
a) Definition of New World's Responsibility
This project includes the following activities to be performed by New World.
(1) Review of required features with Customer. Only items identified in Paragraph I above will be
provided in this implementation plan.
(2) Preparation of Requirements Document(RD)to include:
• Detailed description of the required feature
• menu samples
• screen samples
• report samples
(3) Programming and programming test.
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Exhibit G/CUSTOMER REQUESTED STANDARD SOFTWARE ENHANCEMENTS/
MODIFICATIONS AND/OR CUSTOM SOFTWARE
(4) On-site training,testing and/or other support services at the Hourly Rate.
For modification requiring over fifty (50) hours of work, New World utilizes a design document
procedure [see 2(b)(1) below]. For smaller modifications, New World uses a Request For Service
(RFS)procedure. Both procedures are reviewed with Customer at a pre-installation planning meeting.
The RFS procedure utilizes a form with a narrative description and supporting documentation if
applicable to define the work to be done.
b) Implementation Schedule
Activitv Targeted Time Period
(1) Complete Design Review with Customer Staff. Customer To be determined
agrees to be reasonable and flexible in not attempting to design
the modifications to be more extensive than called for in the
scope(cost and schedule)of this project.
(2) New World submits completed RD to Customer. To be determined
(3) RD is accepted and signed off by Customer (no programming To be determined
will be done by New World until the formal sign-off and
Customer's authorization to proceed in writing).
(4) New World completes programming from RD and provides Estimated Delivery
modified software to Customer. Date— 12/31/2012
(i) Software Modification Acceptance Test based on RD. To be determined
c) Customer's Responsibility
All Customer requested changes after RD sign-off must be documented by Customer and authorized
in writing including potential costs, if any. Additional changes will most likely delay the schedule and
may increase the cost.
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