2012-27886 Reso RESOLUTION NO. 2012-27886
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF
TWENTY THOUSAND DOLLARS($20,000)DONATION FROM THE MIAMI
BEACH ARTS TRUST RESULTING FROM THE PROCEEDS OF THE
SECOND ANNUAL MIAMI BEACH ARTS GALA; AND APPROPRIATING
SAID FUNDS FOR THE ARTS GALA GRANTS PROGRAM WHICH WILL
BE ADMINISTERED BY THE CULTURAL ARTS COUNCIL CONSISTENT
WITH THE CITY'S ESTABLISHED POLICIES AND PROCEDURES; AND
AUTHORIZING THE CITY MANAGER TO RETROACTIVELY APPROVE
THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS
MADE ON MARCH 1, 2012 AND AWARDING $20,000 IN MIAMI BEACH
ARTS GALA GRANTS FOR FISCAL YEAR 2011/12, AS IDENTIFIED IN
THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS.
WHEREAS, on October 22, 2011, the second Miami Beach Arts Gala was held in the Miami
Beach Convention Center; and
WHEREAS, the stated purpose of said Gala was to raise funds to be administered by the
Cultural Arts Council for their additional cultural grants program known as the Miami Beach Arts Gala
Grants; and
WHEREAS,the Miami Beach Arts Trust, a private, not-for-profit Florida Corporation served as
the fiscal agent for the Gala and would like to donate the Gala's$20,000 proceeds to the City for this
purpose; and
WHEREAS, at its regular meeting on March 1,2012,the CAC recommended making grants to
four (4) organizations for a total of$20,000 as outlined in Exhibit"A".
NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission hereby authorize
the acceptance of Twenty Thousand Dollars($20,000)donation from the Miami Beach Arts Trust;and
further authorize the appropriation of said funds for the Miami Beach Arts Gala Grants, to be
administered by the Cultural Arts Council in a manner consistent with the City's established policies
and procedures; and authorizing the City Manager to retroactively approve the Cultural Arts Council's
funding recommendations made on March 1, 2012 and awarding $20,000 in Miami Beach Arts Gala
Grants for Fiscal Year 2011/12.
PASSED AND ADOPTED this 11�A day of , 2012.
�� BF
A ST: �Q. . MA OR.
• . APPROVED AS TO
c" C(�,(i• y FORM & LANGUAGE
CI'TY CLERK INCORP ORATED &FOR EXECUTION
JMG/HMF/MAS/9 f � •... .. � 3 o L
CH 26� City Atto e Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach Florida, authorizing the
acceptance of a twenty thousand dollar($20,000)donation from the Miami Beach Arts Trust resulting from
the proceeds of the second annual Miami Beach Arts Gala;and appropriating said funds for the Arts Gala
Grants program; and authorizing the City Manager to retroactively approve the Cultural Arts Council's
funding recommendations made on March 1, 2012, and awarding $20,000 in Miami Beach Arts Gala
Grants for Fiscal Year 2011/12, as identified in the attached Exhibit"A"; and further authorizing the Mayor
and City Clerk to execute said agreements.
Key Intended Outcome Supported:
Maximize Miami Beach as a destination brand.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Survey, on average,
residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per
month. Additionally, 24.2% of residents said the City should strive not to reduce arts and culture.
Issue:
Shall the City approve and accept the twenty thousand dollar($20,000) donation from the Miami Beach
Arts Trust, as well as approve and accept the grant award recommendations and award $20,000 in said
Miami Beach Arts Gala Grants for Fiscal Year 2011/12?
Item Summa /Recommendation:
The 2011 Miami Beach Arts Gala (Gala)was held on October 22, 2011, in the Miami Beach Convention
Center. A private event, its stated purpose was to raise funds to be administered by the Miami Beach
Cultural Arts Council(CAC)known as the Miami Beach Arts Gala Grants. The Miami Beach Arts Trust,a
private, not-for-profit Florida Corporation, served as fiscal agent for the Gala and is donating $20,000 to
the City for this dedicated cultural grants program.
The eight (8) members of the CAC served as the grants panelists and evaluated 14 funding requests,
which resulted in the subsequent submission of six (6) grant applications requesting a total of$85,750.
The applications were reviewed by the CAC at their March 1 meeting, where the CAC unanimously
supported funding four(4)grants for a total of$20,000. It is recommended that the Mayor and Commission
adopt the resolution and approve the$20,000 donation from the Miami Beach Arts Trust, and accept, and
award the Fiscal Year 2011/12 Miami Beach Arts Gala grant recommendations in the amount of$20,000.
Advisory Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their March 1,2012 meeting
and supports the recommended awards as reflected in Exhibit"A".
Financial Information:
Source of Amou Account Approved
Funds: nt
1 $20,000 199-6888-000343
CAC Special Revenues Fund
2
IT Total $20,000 199-6888-000343
CAC Special Revenues Fund
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Sign-Offs:
Department Director ssistant City Manager City Manager
IM MIAMMEACH AGENDA ITEM C 71-
N�r DATE
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 11, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE ACCEPTANCE OF A TWENTY THOUSAND
DOLLAR($20,000) DONATION FROM THE MIAMI BEACH ARTS TRUST RESULTING
FROM THE PROCEEDS OF THE SECOND ANNUAL MIAMI BEACH ARTS GALA;AND
APPROPRIATING SAID FUNDS FOR THE ARTS GALA GRANTS PROGRAM WHICH
WILL BE ADMINISTERED BY THE CULTURAL ARTS COUNCIL CONSISTENT WITH
THE CITY'S ESTABLISHED POLICIES AND PROCEDURES;AND AUTHORIZING THE
CITY MANAGER TO RETROACTIVELY APPROVE THE CULTURAL ARTS COUNCIL'S
FUNDING RECOMMENDATIONS MADE ON MARCH 1, 2012, AND AWARDING
$20,000 IN MIAMI BEACH ARTS GALA GRANTS FOR FISCAL YEAR 2011/12, AS
IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENTS.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
Upon acceptance of the donation from the Miami Beach Arts Trust, funding in the amount of
$20,000 will be available to fund the grants awarded by the Cultural Arts Council.
ANALYSIS
The 2011 Miami Beach Arts Gala (Gala) was held on October 22, 2011, in the Miami Beach
Convention Center. A private event, its stated purpose was to raise funds to be administered by the
Miami Beach Cultural Arts Council (CAC) known as the Miami Beach Arts Gala Grants. The Miami
Beach Arts Trust, a private, not-for-profit Florida Corporation, served as fiscal agent for the Gala and
is donating $20,000 to the City for this dedicated cultural grants program.
The Miami Beach Arts Gala Grants will support cultural programs and projects in the City of Miami
Beach,with an emphasis on providing aid to neighborhood arts groups and on increasing access to
the arts for Miami Beach residents and visitors. Qualified 501(c)(3) organizations with annual
budgets less than $350,000 applied for minimum grant awards of$5,000 for projects and programs
occurring within the current fiscal year. There is no matching fund requirement. In place of a formal
application, interested organizations submitted a 150-word summary of the proposed project, along
with proof of valid 501(c)(3) status via e-mail. The CAC reviewed all qualifying submissions and
April 11, 2012
City Commission Meeting
Miami Beach Arts Gala Grant Fund Acceptance
Page 2 of 2
selected projects to work with Cultural Affairs Program staff for complete vetting and processing.
The CAC's final approval and grant award recommendations are subject to approval by the Mayor
and Commission.
The CAC reviewed all 14 qualifying submissions at its regular meeting on February 2, 2012, and
selected six (6) finalists to submit full applications for staff review. Cultural Affairs Program staff
received and vetted the six applications. At its regular meeting on March 1, 2012, the CAC
recommended making grants to four (4) organizations for a total of$20,000 as outlined in Exhibit
"A". The CAC is very pleased with the result of the new grant category, specifically with the amount
of additional programming being offered to the community.
CONCLUSION
The projects and organizations proposed for funding in FY 11/12 will provide a wide variety of
programming that will benefit our residents, as well as promote our City as a cultural destination.
It is recommended that the Mayor and City Commission adopt the City Administration's proposed
cultural grants, as detailed above and as reflected in Exhibit "A", titled "City Administration
Recommendation."
JMG/HMF/MAS/gf
T:WGENDA\2012\apr1112\Consent\ArtsGalaFundAcceptance Memo.doc
EXHIBIT "A"
Miami Beach Arts Gala Grants
Fiscal Year 2011/12
Organization City Administration
Recommendation
1. ARTS AT ST. JOHN'S $6,000
For a new performance program created to give
an artistic voice to LGBTQ youth in Miami Beach
2. EDGE ZONES $8,000
For the experimental multi-media curatorial project
"The 5th Art of Uncertainty International Exchange
Project"
3. SOUTH BEACH CHAMBER ENSEMBLE $5,000
For "Mozart meets Lady Gaga"
4. SOUTH FLORIDA YOUTH SYMPHONY $1,000
For a free community concert at Miami Beach
Community Church
TOTAL $20,000