2012-27891 Reso RESOLUTION NO. 2012-27891
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF FIRMS PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 46-10/11 FOR THE PURCHASE AND
INSTALLATION OF NEW MULTI-SPACE PAY STATIONS FOR THE CITY'S ON-
STREET AND OFF-STREET PARKING LOCATIONS; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TOP-RANKED
FIRM, DIGITAL PAYMENT TECHNOLOGIES CORPORATION, AND SHOULD
THE ADMINSTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH
THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE WITH THE SECOND-RANKED FIRM, GLOBAL PARKING
SOLUTIONS USA, LLC; AND FURTHER APPROPRIATING FUTURE FUNDS
THROUGH THE CAPITAL BUDGETING PROCESS; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON THE COMPLETION OF SUCCESSFUL NEGOTIATIONS
BY THE ADMINISTRATION.
WHEREAS, the City's Parking Department currently has 500 multi-space pay
stations, in "pay and display" mode deployed throughout the City in on-street and off-street
locations; and
WHEREAS, these units were first installed in 2004 and are near the end of product
life and replacement parts are increasingly difficult to attain; and
WHEREAS, there are a number of manufacturers in the industry which provide
multi-space pay stations with enhanced functionalities, including pay and display; pay by
space; pay by cell; pay by license plate; and back of office functionalities; and
WHEREAS, the Mayor and City Commission at September 14, 2011, meeting,
authorized the Administration to issue an RFP for the purchase and installation of new
multi-space pay stations for the City's On-Street and Off-Street Parking Locations; and
WHEREAS, on September 23, 2011, RFP No. 46-10/11 was issued, and notices
were sent to over 35 firms, which resulted in the receipt of proposals from Digital Payment
Technologies Corporation; Global Parking Solutions USA, LLC; The Metric Group, Inc.
d/b/a Metric Parking; MacKay Meters, Inc.; Parkeon, Inc.; and Ventek International; and
WHEREAS, on November 16, 2011, the City Manager via Letter to Commission
No. 293-2011 appointed an Evaluation Committee (the "Committee"), consisting of the
following individuals:
Marcel Couso, Parking Operations Manager, Parking Department; '
Jeff Lehman, General Manager, The Betsy Hotel and VCA Member;
Elizabeth Pines, Resident and Leadership Academy Graduate;
Larry Herrup, Resident and Budget Advisory Committee Member;
Maria Mayer, Transportation and Parking Committee Member;
Alternates
Robert Newman, Transportation and Parking Committee Member;
Jorge Ponce, Leadership Academy Graduate; and
WHEREAS, the Committee convened on February 6, 2012, and was provided with
an overview of the project, information relative to the City's Cone of Silence Ordinance,
revisions to the Government in the Sunshine Law, listened to presentations, was provided
product demonstrations and participated in question and answer sessions with each of the
six (6) proposers, and discussed and evaluated the proposals based on the evaluation
criteria as outlined in the RFP; and
WHEREAS, the Committee unanimously ranked Digital Payment Technologies
Corporation as the top-ranked firm, and further agreed to the ranking of Metric Parking as
the second-ranked firm, and Global Parking Solutions USA, LLC as the third-ranked firm;
and
WHEREAS, the Committee passed a motion to enter into negotiations with Digital
and Metric Parking as the primary firms, and Global Parking Solutions as the secondary
firm; and
WHEREAS, upon reviewing the Committee's recommendation and analyzing the
overall cost to the City, Digital's proposal is deemed the overall best value to the City, and
Global Parking Solutions' proposal is the overall second best value to the City, therefore
the City Manager exercised his due diligence, and is recommending to the Mayor and City
Commission the decision he deems to be in the best interest of the City, and that the
Commission authorize the Administration to enter into negotiations with Global Parking
Solutions as the second-ranked firm, if the Administration is not able to negotiate an
agreement with the top-ranked firm of Digital Payment Technologies.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the
ranking of proposals pursuant to Request for Proposals (RFP) No. 46-10/11 for the
Purchase and Installation of New Multi-Space Pay Stations for the City's On-Street and
Off-Street Parking Locations; authorize the Administration to enter into negotiations with
the top-ranked firm, Digital Payment Technologies Corporation; and should the
Administration not be able to negotiate with the top-ranked firm, authorize the
Administration to negotiate with the second-ranked firm, Global Parking Solutions USA,
LLC.; and further appropriate future funds through the Capital Budgeting process; and
further authorize the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
PASSED and ADOPTED this day of 12012
S: tti Herrera Bower
ATTEST:
INCORP ORATED'
APPROVED AS TO
CITY CLERK 9RcH 26,E N� FORM LANGUAGE
FOR EXECUTION
Robert Parcher
T:\AGENDA\2012\4-11-12\Multi-Space Pay Station Reso.doc
C Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The City Manager's Recommendation Pertaining To The Ranking of Firms For
The Purchase And Delivery Of New Multi-Space Pay Stations, Authorizing The Administration To Enter
Into Negotiations, Appropriate Future Funds, And Authorizing The Mayor And City Clerk To Execute An
Agreement.
Key Intended Outcome Supported:
Improve Parking Availability; Improve process through information technology
Supporting Data (Surveys, Environmental Scan, etc: 77% of residents rated availability of Parking
across Miami Beach as too little or much too little.
Issue:
Shall the Mayor and City Commission approve the issuance of the RFP?
Item Summa /Recommendation:
The City's Parking Department currently has 500 multi-space pay stations, in "pay and display" mode
deployed throughout the City in on-street and off-street locations. Parkeon is the manufacturer of the
current equipment (DG Classic and Strada models). These units were installed in 2004 and the DG
Classic is at the end of its product line and replacement parts are increasing difficult to attain. In fact,
Parkeon no longer manufactures replacement parts or supports the DG Classic model. This places a
significant strain in maintaining these units operational as replacement parts are only available through
after market sources.
The Mayor and City Commission at its September 14, 2011 meeting, authorized the Administration to
issue an RFP for the purchase and delivery of new multi-space pay stations for the City's on-street and
off-street location. The City was seeking proposals for up to 750 new multi-space pay stations. RFP No.
46-10/11 was issued and sent to over 35 firms. Proposals were received from Digital Payment
Technologies Corporation; Global Parking Solutions USA, LLC; The Metric Group, Inc. d/b/a Metric
Parking; Mackay Meters, Inc.; Parkeon, Inc; and Ventek International.
An Evaluation Committee appointed by the City Manager reviewed, listened to presentations, was
provided product demonstrations, and participated in question and answer sessions with each of the six
proposers, scored and ranked the proposals. Based on the published evaluation criteria, the Committee
Members unanimously ranked Digital and Metric as the primary firms and Global as the secondary firm.
After reviewing the Committee's recommendation and analyzing the overall cost to the City, the City
Manager exercised his due diligence, and is recommending to the Mayor and City Commission that the
Administration enter into negotiations with the proposers the City Manager deems to be in the best interest
of the City, Digital's proposal is overall best value to the City, and GPS's (which was the third ranked firm
by the committee) proposals is the overall second best value.
IT IS RECOMMENDED THAT THE MAYOR AND COMMISSION ADOPT THE RESOLUTION
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 Machinery&Equipment, Parking Bonds Account No.
$420,486.14 486-2152-000674
OBPI 2 Capital Contracts, Parking Operations Fund No. 480-
$449,962.00 2611-069357
Total $870,448.14
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Sign-Offs:
De a 'rector Assi§Ag9Mty Mgfnfr City MarKger
SF JGG PDW JMG
TAAGENDA\201 9\4-11-1.9141 lti Space Pay Station Sumrfiarrdocx
AGENDA ITEM 1
� MIAMIBEACH DATE
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City of Miami Beach, 1700 ConvEnflion Center Drive,Miami Beach, Hoiida 33139, ww-vv.rniainibeuJi11.9ov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 11, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF FIRMS PURSUANT TO REQUEST FOR
PROPOSALS(RFP)NO. 46-10/11 FOR THE PURCHASE AND INSTALLATION OF NEW
MULTI-SPACE PAY STATIONS FOR THE CITY'S ON-STREET AND OFF-STREET
PARKING LOCATIONS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH TOP-RANKED FIRM, DIGITAL PAYMENT TECHNOLOGIES
CORPORATION, AND SHOULD THE ADMINSTRATION NOT BE ABLE TO NEGOTIATE
AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM, GLOBAL
PARKING SOLUTIONS USA, LLC; AND FURTHER APPROPRIATING FUTURE FUNDS
THROUGH THE CAPITAL BUDGETING PROCESS;AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON THE COMPLETION
OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
FUNDING
$420,486.14 Machinery& Equipment, Parking Bonds Account No. 486-2152-000674
$449,962.00 Capital Contracts, Parking Operations Fund No. 480-2611-069357
$870,448.14
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUTCOME
Improve Parking Availability; Improve process through information technology.
BACKGROUND AND ANALYSIS
The City's Parking Department currently has 500 multi-space pay stations, in"pay and display'mode
deployed throughout the City in on-street and off-street locations. Parkeon is the manufacturer of the
current equipment (DG Classic and Strada models). These units were first installed in 2004 and
have served us well; however, the DG Classic is at the end of its product life, and replacement parts
are increasingly difficult to attain. In fact, Parkeon no longer manufactures replacement parts or
supports the DG Classic model. This places a significant strain in maintaining these units
operational as replacement parts are only available through after market sources. Additionally,while
Parkeon has provided software and communication upgrades for their Strada model, multi-space pay
station technology has significantly advanced since 2004. There are a number of manufacturer's in
April 11, 2012
City Commission Memorandum
Multi-Space Pay Station RFP NO. 46-10111
Page 2 of 6
the industry, including Parkeon,which provide multi-space pay stations with enhanced functionalities,
including pay and display; pay by space; pay by cell; pay by license plate; and back of office
functionalities.
The Mayor and City Commission at its September 14, 2011, meeting, authorized the Administration
to issue an RFP for the purchase and installation of new multi-space pay stations for the City's On-
Street and Off-Street Parking Locations.
The City intends to provide the residents, tourists, and patrons of the City with the latest state-of-the
art technology in multi-space pay stations. We are looking for innovative parking pay stations that
are fully functional in a tropical climate with high humidity; in close proximity to the ocean and its
elements; and durable in storm conditions, including hurricanes.
The multi space pay stations must also be compatible with pay-by-phone technology. Specifications
for the integration of pay-by-phone, should it be required, must be available either through the firm or
under separate agreement with a third party vendor. This shall be selected at the City's sole and
absolute discretion.
The City reserves the right to award and contract with up to two(2)vendors and may purchase any
number of units, including either all; none, or combination from either vendor.The City reserves the
right to increase or decrease the number of units purchased from either one or both vendors.
It is the Administration's intent to replace all of the units in phases over a period of five(5)to seven
(7) years.
RFP PROCESS
RFP No. 46-10/11 was issued on September 23, 2011, and the Procurement Division e-mailed, as
well as uploaded the RFP to BidNet, sending notifications to over 35 firms. A non-mandatory pre-
proposal meeting to provide information and respond to questions from prospective proposers was
held on September 30, 2011. On the due date of October 30, 2011, six(6)proposals were received
from the following firms:
• Digital Payment Technologies Corporation
• Global Parking Solutions USA, LLC
• The Metric Group, Inc. d/b/a Metric Parking
• MacKay Meters, Inc.
• Parkeon, Inc.
• Ventek International
On November 16, 2011, the City Manager via Letter to Commission No. 293-2011 appointed an
Evaluation Committee(the "Committee"), consisting of the following individuals:
Marcel Couso Parking Operations Manager, Parking Department
Jeff Lehman General Manager, The Betsy Hotel and VCA Member
Elizabeth Pines Resident and Leadership Academy Graduate
Larry Herrup Resident and Budget Advisory Committee Member
Maria Mayer Transportation and Parking Committee Member
April 11, 2012
City Commission Memorandum
Multi-Space Pay Station RFP NO. 46-10/11
Page 3 of 6
Alternates
Robert Newman Transportation and Parking Committee Member
Jorge Ponce Leadership Academy Graduate
The Committee convened on February 6, 2012, and was provided with an overview of the project,
information relative to the City's Cone of Silence Ordinance, and revisions to the Government in the
Sunshine Law. Larry Herrup was selected as the Committee Chairperson. The Committee listened
to presentations, was provided product demonstrations and participated in question and answer
sessions with each of the six (6) proposers.
The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP, for a total of 100 points, which was as follows:
• Experience and Past Performance 20 pts
• Quality and Capabilities of the Proposed Solution 30 pts
• Technical Support 10 pts
• Cost Effectiveness of Proposal 30 pts
• Financial Stability 10 pts
Total 100 pts
The Committee discussed each of the proposals and the corresponding presentations, and
proceeded to score and rank them as follows:
Marcel Larry Jeff Maria Elizabeth Ranking of
Couso Herrup Lehman Mayer Pines Firm
Digital Payment
Technologies 90(1) 100(1) 95(l) 90(1) 100(1) 5
Metric Parking
55(3) 73(2) 80(2) 88(2) 83(4) 13
Global
65(2) 63(3) 70(3) 64(6) 98(2) 16
MacKay
45(4) 53(6) 60(5) 75(4) 90(3) 22
Parkeon
38(5) 55(5) 65(4) 65(5) 75(5) 24
Ve me k
35(6) 58(4) 48(6) 87(3) 70(6) 25
The Committee unanimously ranked Digital Payment Technologies Corporation as the top-ranked
firm, and further agreed to the ranking of Metric Parking as the second-ranked firm, and Global
Parking Solutions USA, LLC as the third-ranked firm.
As the RFP specified that the City reserves the right to award and contract with up to two (2)
vendors, and may purchase any number of units, including either all; none, or combination from
either vendor; and the City reserves the right to increase or decrease the number of units purchased
from either one or both vendors, the Committee passed a motion to enter into negotiations with
Digital and Metric as the primary firms, and Global as the secondary firm.
Digital Payment Technologies (DPT) is based in Burnaby, British Columbia, Canada, and was
April 11, 2012
City Commission Memorandum
Multi-Space Pay Station RFP NO. 46-10111
Page 4 of 6
founded in 1997 as Digital Pioneer Technologies and has grown to become a recognized provider of
automated payment solutions in North America. The company's specific business is designing,
manufacturing, selling and supporting complete parking solutions for public and private parking lots,
garages, and streets. DPT has more than 8,000 pay- stations deployed in 250 cities across North
America.
DPT has pay-by-space, pay and display, and pay by license plate capabilities. Their parking
technology includes enforcement via license plate recognition, advanced mobile phone options,
citation payment at the pay station, and reserved parking by license plate.
DPT has partnered with Standard Parking Corporation to customize a support plan to ensure system
up-time for the City.
Metric Parking is a wholly-owned subsidiary of Hoft&Wessel AG, a publicly traded company located
in Hannover, Germany, that specializes in the development, manufacture and distribution of
technology-based solution. Metric has an installed base of more than 70,000 machines in over 45
countries, and the firm's multi-space parking systems control over one (1) million parking spaces.
The Metric United States facility is based in Mount Laurel, New Jersey. The facility consists of a
15,000 square foot warehouse with equipment and spare parts to support their United States clients.
This facility also provides service, training and software development applications for the United
States market.
Metric is a manufacturer, and will be working with its local partner on this project, Amano McGann,
Inc., located in Fort Lauderdale, to provide local support, local product development, and local
product features. Amano McGann is a world leader in the manufacturing and distribution of hardware
and software solutions for the parking industry, and has over 4000 installations worldwide.
Global Parking Solutions USA, LLC(GPS)is headquartered in Philadelphia, Pennsylvania and was
formed in 2009 to service North American parking clients. GPS is the exclusive United States
distributor for original equipment manufacturer, Global Integrated Solutions, headquartered in New
Zealand. Global Integrated Solutions has been involved in parking equipment manufacture and
supply for over 14 years.
GPS has proposed the METRO Series pay station, which is available in pay and display, pay by
plate, and pay by space configurations, which are available with coin, bill and credit card payment
modes. Since the introduction of the METRO Series pay station in 2007, more than 5000 pay
stations have been deployed and are in use. In North America, GPS has installed meters in Florida,
New Jersey, New York, Pennsylvania and Vancouver, BC, Canada.
CITY MANAGER'S DUE DILIGENCE
After reviewing the Committee's recommendation and analyzing the overall cost to the City, the City
Manager exercised his due diligence, and is recommending to the Mayor and City Commission that
the Administration enter into negotiations with the proposers the City Manager deems to be in the
best interest of the City. Digital's proposal is the overall best value to the City, and GPS's (which
was the third ranked firm by the committee) proposal is the overall second best value to the City.
Additionally, GPS's proposal represents a cost savings of$278,150 over a seven year period when
compared to Metric's proposal (the second ranked firm by the Committee)for the same period.
April 11, 2012
City Commission Memorandum
Multi-Space Pay Station RFP NO. 46-10/11
Page 5 of 6
PAY BY LICENSE PLATE - METHOD OF PAYMENT
Currently, pay stations are configured in a"pay and display'mode. This payment model has served
us well; however, technology enhancements in the industry provides for a new payment model,
referred to as "pay by license plate". It is important to note that the units contemplated are
reconfigurable to any of the following payment methods: "pay and display"; "pay by space"; and "pay
by license plate". The Parking Department has researched various technologies, methods of
operation, and leading vendors in the parking industry providing multi-space pay station technology
and equipment in an effort to provide the most appropriate configuration for the varying types of
users within the City. The recommended method of operation is "pay by license plate". Simply
stated, the "pay by license plate" operation requires two simple steps: (1) payment for parking
session and(2)input of the vehicle's license plate number at the pay station(issuance of a receipt is
optional). This is even a simpler process than the current three step process with"pay and display'.
The following are some of the major advantages of"pay by license plate":
• Simpler operation for users.
• Reduced expense for paper used for receipts.
• Environmentally friendly(less receipt paper required to operate).
• A receipt will no longer be required to be displayed on the vehicle dashboard as a
proof of purchase. This alleviates the need to return to the vehicle to place a receipt.
In fact, a receipt is not required unless the patron wishes to retain one for
reimbursement or other purposes.
• Patrons may extend their parking session by simply adding time to their referenced
license plate number at a pay station or a patron may use the "Extend Pay' option
which allows a patron, who paid by credit card, to input their mobile phone number
and they will receive a text message with an option to extend their parking session
prior to its expiration. A text messaging fee by the phone carrier may apply.
• Increased revenue through: (1)expanded payment options(2)elimination of unused
time on paid parking receipts that are either resold or passed on to other users.
• Patrons may use their paid parking session at any parking space within the
prescribed zone where the initial session was initiated, South Beach (Zone A) or
Middle/North Beach (Zone B), respectively.
• In the "pay by license plate" mode, a customer may pay and/or add time to their
session at any pay station. The ability to pay at any station is important as it prevents
revenue loss if any particular station is out of order and users are instructed to pay at
the nearest station. Additionally, it provides an enhanced customer convenience.
• Enforcement may be conducted either at a pay station or through handheld units
utilizing a web based real time database. As a reminder, a solicitation was issued
seeking proposals for LPR (License Plate Recognition) mobile and handheld units
that may interface with pay stations; the Parking Department's parking permit
software database; and/or third parties, including "pay by phone"service providers,
an additional payment option the City may pursue in the future.
• Motorcycle/Scooter/Convertible (M/S/C) payment option is more convenient and
substantially reduces fraud and abuse. Currently, the placement of a receipt on an
M/S/C is subject to either theft or tampering since motorcycles, scooters and
convertibles(with top down)expose the pay and display receipt to tampering or theft
by simply removing the receipt. The use of the vehicle license plate number as a
reference when applying their payment addresses the shortcomings of the pay and
display model for these types of vehicles.
April 11, 2012
City Commission Memorandum
Multi-Space Pay Station RFP NO. 46-10/11
Page 6 of 6
o Further eliminates single meter posts used for motorcycle/scooter parking making the
sidewalks clear and clutter free.
The pay by license plate payment model will be introduced and implemented upon completion of the
LPR Handheld/Mobile devices RFP which is currently underway.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, which recommends the acceptance of the ranking of firms pursuant to Request for
Proposals(RFP)No.46-10/11 for the Purchase and Installation of New Multi-Space Pay Stations for
the City's On-Street and Off-Street Parking Locations, and authorizes the Administration to enter into
negotiations with the top-ranked firm, Digital Payment Technologies Corporation, and should the
Administration not be able to negotiate an agreement with the top-ranked firm, authorizing the
Administration to negotiate with the second-ranked firm, Global Parking Solution USA, LLC; and
further appropriates future funds through the Capital Budgeting process; and further authorizes the
Mayor and City Clerk to execute an agreement upon the completion of successful negotiations by the
Administration
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