2012-27899 Reso Inc. RESOLUTION NO. 2012-27899
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE VARIOUS LOCALLY FUNDED AGREEMENTS AND MEMORANDA OF
AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION, FOR CONSTRUCTION AND MAINTENANCE
OF OFF-SYSTEM DRAINAGE IMPROVEMENTS; AND FOR CONSTRUCTION AND .
MAINTENANCE OF LANDSCAPE, IRRIGATION AND BONDED AGGREGATE
PAVING, AS PART OF FDOT'S STATE ROAD 907/ALTON ROAD PROJECT FROM
5T" STREET TO MICHIGAN AVENUE WITH FUNDING IN THE AMOUNT OF
$125,000.00.
WHEREAS, the Florida Department of Transportation (FDOT) is planning to construct
certain infrastructure improvements on Alton Road/ State ,Road (S.R.) 907:.from. 5th Street to .
Michigan Avenue (the FDOT Project); and
WHEREAS, the City has requested that FDOT include irrigation and bonded aggregate
paving for tree-wells as part of the FDOT Project; and
WHEREAS, FDOT is willing to design and construct an irrigation system and the bonded
aggregate pavement tree-wells provided the City funds the increased costs associated with these
elements; and
WHEREAS, FDOT requires the City to maintain the landscaping, irrigation system, and
bonded aggregate paving installed as part of the Project; and
WHEREAS, the FDOT Project requires the design and construction of drainage
improvements and relocation of City-owned facilities impacted by the Project and located off the
State Highway System and on adjacent City streets; and
WHEREAS, FDOT is requiring the City to approve and execute various Agreements,
including a Locally Funded Agreement (LFA), Memoranda of Agreement (MOA), Maintenance
Memorandum of Agreement (MMOA), and Utility Design Agreement which are necessary for the
design and construction of said improvements as part of the FDOT Project,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the City Manager to
execute various locally funded agreements and memoranda of agreements, in substantially the
attached form, with the Florida Department Of Transportation, for construction and Maintenance of
off-system drainage improvements; and for construction and maintenance of landscape, irrigation
and bonded aggregate paving, as part of FDOT's State Road 907/Alton Road Project from 5th Street
to Michigan Avenue with funding in the amount of$125,000.00.
PASSED AND ADOPTED THIS DAY OF �� 2012.
ATTEST:
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INCORP ORATED: p
9'4CH,26r'�� City Attom G- Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The City Manager To Execute Various Locally Funded Agreements And Memoranda Of
Agreements, In Substantially The Attached Form, With The Florida Department Of Transportation, For
Construction And Maintenance Of Off-System Drainage Improvements; And For Construction And
Maintenance Of Landscape, Irrigation And Bonded Aggregate Paving, As Part Of FDOT's State Road
907/Alton Road Project From 5th Street To Michigan Ave With Funding In The Amount Of$125,000.00.
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data(Surveys, Environmental Scan,etc.): According to the 2009 Customer Satisfaction
Survey, traffic appears as one of the most important areas affecting residents quality of life; 37% of
residents rated traffic flow as poor; traffic is ranked number 2 by residents as one of the changes that will
make Miami Beach a better place to live; traffic flow is a key driver for recommending Miami Beach as a
lace to live.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summa /Recommendation:
FDOT is planning to construct improvements on Alton Road/SR 907 from 5th Street to Michigan Avenue.
Construction is scheduled to begin in April 2013 and is anticipated to be completed in April 2014. The
Project will include roadway, sidewalk, and curb and gutter reconstruction, significant drainage
improvements including construction of three (3) stormwater pump stations, decorative roadway and
pedestrian lighting, landscaping, irrigation, and bonded aggregate improvements. These improvements
require the execution of several Agreements listed below and attached herewith between FDOT and the
City:
A. Locally Funded Agreement(LFA)
B. Memorandum of Agreement(MOA)
C. Landscape, Irrigation, and Boded Aggregate Paving Maintenance Memorandum of Agreement
(MMOA)
D. Memorandum of Agreement (MOA) for Off-System Construction and Maintenance of
Improvements
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary:This is a future FDOT project(FY 13/14);City's contributions are unfunded
at this time and will be requested prior to FDOT project completion.
City Clerk's Office Legislative Tracking:
Richard W. Saltrick, Acting City Engineer, x. 6565
Sign-Offs:
Department D' a or Assistant City&bpger City er
FHB JGG JMG
T:WGENDA\2012\5-9-12\FDOTAgreements for Alton Road.SU MA Y.doc
MIAMIBEACH AGENDA ITEM E C 7 Z
IM MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera-Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 9, 2012
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE VARIOUS LOCALLY FUNDED AGREEMENTS AND MEMORANDA OF
AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORM, WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION, FOR CONSTRUCTION AND
MAINTENANCE OF OFF-SYSTEM DRAINAGE IMPROVEMENTS; AND FOR
CONSTRUCTION AND MAINTENANCE OF LANDSCAPE, IRRIGATION AND
BONDED AGGREGATE PAVING, AS PART OF FDOT'S STATE ROAD 907 1ALTON
ROAD PROJECT FROM 5T" STREET TO MICHIGAN AVE WITH FUNDING IN THE
AMOUNT OF $125,000.00.
FUNDING
This is a future FDOT project with construction beginning in FY 12/13. The City's contribution in
the amount of $125,000.00 for the capital cost of the irrigation system has been requested
through the FY 2013 capital budget process.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The Florida Department of Transportation (FDOT) is planning to construct improvements on
Alton Road/SR 907 from 5th Street to Michigan Avenue (Project). Construction is scheduled to
begin in April 2013, and construction duration is estimated to be (12) months. The Project will
include roadway, sidewalk, and curb and gutter reconstruction, significant drainage
improvements including construction of three (3) stormwater pump stations, decorative roadway
and pedestrian lighting, landscaping, irrigation, and tree wells bonded aggregate improvements.
These improvements require the execution of several Agreements listed below and attached
herewith between the FDOT and the City of Miami Beach:
A. Locally Funded Agreement (LFA)
B. Memorandum of Agreement (MOA)
C. Landscape, Irrigation, and Boded Aggregate Paving Maintenance Memorandum of
agreement (MMOA)
D. Memorandum of Agreement (MOA) for Off-System Construction and Maintenance of
Improvements
Two (2) additional FDOT Agreements related to the construction of the City-owned utilities and
maintenance of the three (3) proposed stormwater pump stations to be constructed as part of
the future Alton Road project will be presented to the Miami Beach City Commission for
consideration at a future date.
City Commission Memorandum — FDOT Agreements for Alton Road/S.R. 907 from 5rh Street to
Michigan Avenue
May 9, 2012
ANALYSIS
The City of Miami Beach considers Alton Road to be a primary north-south arterial and
important gateway corridor serving the mobility needs of residents and visitors. As such, the
City has requested FDOT to include enhancements in the Project scope, which are considered
over and above the standard FDOT improvements.
It is important to note that FDOT typically does not include non-standard improvements and
enhancements such as landscaping, irrigation, and tree wells bonded aggregate improvements
in the scope of its roadway projects unless specifically requested by the municipality wherein
the project is located. When such request is made, the municipality is typically responsible for
the capital and maintenance costs associated with the implementation of the non-standard
project improvements and enhancements as part of the FDOT project. Further, Memoranda of
Agreements (MOA) and Locally Funded Agreements (LFA) are required in order to implement
the non-standard improvements as part of an FDOT project.
Execution of the Agreements (Attachments A — D) between FDOT and the City is required in
order to implement the drainage, landscaping, irrigation, and tree wells bonded aggregate
improvements along Alton Road/S.R. 907 from 5th Street to Michigan Avenue, as well as
drainage improvements along the side streets.
Below is a description of the purpose and need for each Agreement:
Locally Funded Agreement (LFA). The City requested that landscaping and an irrigation
system be installed as part of the Project. This Agreement stipulates that the City will fund
the cost for installation of an irrigation system and all associated elements and that FDOT,
through its contractor, will install the irrigation system along Alton Road from 5th Street to
Michigan Avenue as part of the Project.
Memorandum of Agreement (MOA). This Agreement creates an escrow account
established by FDOT with an initial deposit in the amount of $125,000.00 funded by the City
for the purpose of constructing an irrigation system on Alton Road from 5th Street to Michigan
Avenue as part of the Project.
Landscape, Irrigation, and Bonded Aggregate Paving Maintenance Memorandum of
Agreement (MMOA). FDOT requires that the City enter into a Memorandum of Agreement
(MOA) for the maintenance of the proposed landscaping, irrigation, and tree wells bonded
aggregate improvements constructed as part of the Project. FDOT will install landscaping,
an irrigation system, and bonded aggregate paving in accordance with the design plans, and
the City will be responsible for the maintenance of said improvements.
Memorandum of Agreement (MOA) for Off-System Construction and Maintenance of
Improvements. This Agreement is necessary for the design, construction, construction
inspection, utility work, permits, easements, and other tasks associated with improvements
on roads not on the State Highway System (e.g., Alton Road side streets under the
jurisdiction of City of Miami Beach). This Agreement allows FDOT to relocate City-owned
utilities located on City right-of-way and to construct drainage improvements along the side
streets of Alton Road, as specified in the design plans, including construction of three (3)
proposed stormwater pump stations as part of the Project at the following locations: Alton
Road/101h Street, Alton Road/14th Street, and West Avenue/5th Street.
City Commission Memorandum - FDOT Agreements for Alton Road/S.R. 907 from 5rn Street to
Michigan Avenue
May 9, 2012
CONCLUSION
The Administration has determined that the Alton Road Improvement Project is in the best
interest of the City as it will address severe drainage deficiencies along Alton Road, as well as
improve the aesthetics of this primary north-south arterial roadway in the City. As such, the
Administration recommends that the Mayor and City Commission approve and authorize the
City Manager to execute the required Agreements with FDOT.
Attachments:
A. Locally Funded Agreement (LFA)
B. Memorandum of Agreement (MOA)
C. Landscape, Irrigation, and Boded Aggregate Paving Maintenance Memorandum
of Agreement (MMOA)
D. Memorandum of Agreement (MOA) for Off-System Construction and Maintenance
of Improvements
JGG/FHB/RWS/JRG
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