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Miami Inspection Services, Inc. MIAMBEACH z CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Elevator Inspection Services CONTRACT NO.: 33 -11/12 EFFECTIVE DATE(S): June 1, 2012 through May 30, 2013, and may be renewed, at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year term. SUPERSEDES: ITB No. 13 -08/09 CONTRACTOR(S): Miami Inspection Services, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on May 9, 201.2, for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B. EFFECT -This Contract is entered into to provide elevator inspection services pursuant to City Invitation to Bid No. 33 -11/12 and any addenda thereto (the ITB), and' Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies =and procedures, at the prices indicated, exclusive of all 'Federal., State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number. 33- 11/12. D. CONTRACTOR PERFORMANCE City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according to the requirements of the Contract Documents to Stephen Scott, City of Miami Beach, Building Department' Director at 305- 673 -7000 ext. 6284. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager, prior_to delivery .of supplies and /or commencement of any services /work by Contractor. F. ASSIGNMENT -AND PERFORMANCE - Neither this Contract nor any interest herein shall - be assigned, transferred, or encumbered by Contractor without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and /or services required by the Contract Documents without the prior written consent of the City. 1 Page 2 Certification of Contract F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work, and /or services required by the Contract Documents without the prior written consent of the City. Contractor warrants .and represents that all persons providing /performing any supplies, work, and /or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide /perform same, to City's satisfaction, for the agreed compensation. See Appendix "A". G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's. Service Excellence standards. Training will be provided by the City',s Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or .affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following .a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a . public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work :as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in .cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work and /or services, provided by Contractor pursuant to - the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and /or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. _ J. THIRD PARTY BENEFICIARIES Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and /or the Contract Documents. Therefore, the parties agree.that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and /or .the Contract Docurnenis. The parties expressly acknowledge that it is not their intent to create any rights -or obligations in any third person or entity under this Contract and /or the Contract Documents. 2 Certification of Contract K. NOTICES - Whenever either party desires to give .notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand - delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor Miami Elevator Inspection, Inc. 2780 S.W. 87 Avenue, Ste. 110 _ Miami, Florida 33165 Attn: Jorge Fernandez (Owner) Phone: 786 - 206 -3086 Fax:786- 206 -3086 E -mail: miamielevatorinspecton (a,izmail.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this :Contract and /or the Contract Documents is found by a court of competent jurisdiction, to be invalid, - the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. 3 t Page 4 Certification of Contract M. SEVERANCE - In the event a portion of this Contract and /or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall, continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE - This Contract and /or the Contract Documents shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in. Miami -Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial :by fury of any civil litigation related to, or arising out of the Contract and /or the Contract Documents. Contractor, shall specifically bind all subcontractors to. the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, .amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and .are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii) contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this day of 20 2 ; by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEACH B By V Pr. sident/ Signa re , may M 8 � y rint Name Date INCOP,P ORATED. ED: ate ATTEST: "yn ...... •A• Secre ary/ Signature City Clerk 1 C Se Jo�av�v�c� r• �, > Print Name Date 21 i`Z Date FAPURC \$ALL \Cristina \BIDS \11- 12 \ITB 33 -11 -12 Elevator Inspection Services \Contacts \Miami Elevator Inspection.doc APPROVED AS TO FORM & LANGUAGE & FOR CUTION . ttorney Dat 5 COMMISSION ITEM SUMMARY Condensed Title: Request For Approval To Award Contracts To Miami Elevator Inspection, A -1 Elevator Inspection, Inc. and Up & Down Elevator Inspection ForElevator Inspection Services Pursuant to ITB No. 33- 11112 In The 'Estimated Annual Amount of $240,000; And Further Approving A -Month To Month Extension Of The Current Elevator Inspection Services Contract With Miami Elevator Inspection, Dade Elevator Inspection And Consulting Services, And Vertical Assessment Associates, Expiring on April 30, 2012 (The Current Contract), With Said Extension Commencing Retroactively on .May '1, 2012, And Terminating, For Convenience And Without Cause, At Such Time As A Contract With The Successful Proposer Is Executed. Key Intended Outcome Supported: Ensure Well- maintained infrastructure; Make the City more Business Friendly Supporting Data (Surveys, Environmental Scan, etc.): Issue: Shall the City Commission Approve'The Award of Contract? Item Summa /Recommendation: 'The purpose of Invitation to Bid. No. .33 -11 /12 (the ",Bid") is to establish.a contract, bymeans.of sealed bids for the supply of all labor, materials, .tools, and equipment necessary to provide inspection of elevators on an as needed basis, from a source(s) of supply that will provide these products in a timely manner. The contracts shall remain in effect for one.(1) year from date of contract execution by the Mayor and City Clerk, .and may be renewed by mutual agreement for two (2) additional years, on a year -to -year basis. The '.Bid was issued on March 15,.2012, with an opening - date of April 16, 2012. -A - pre -bid meeting to provide information to the suppliers submitting a response was held on March 30, 2012. On April 26, 2012, the Technical Review"Panel convened to discuss the bidder's qualifications, experience, capability, and performance evaluations received.1twas determined to.be in the best interest of the City to recommend A -1 Elevator Inspection, Inc., Up &:Down Elevator inspection and Miami Elevator Inspection based on the lowest submitted price ranges. The Administration recommends .that , the Mayor land City Commission accept the City Manager's recommendation to.award contracts to Miami Elevator Inspection, A1- Elevator Inspection, Inc. and Up & Down Elevator Inspections for Elevator Inspection Services to ITB No. 33 -11/12 in the estimated annual amount $240,000. The Building .Department has :budgeted $242,250 for elevator inspection services for FY2012. Expenditures to date for this Fiscal Year are $115,535. Therefore, the requested balance of FY2012 is $126,715. AWARD OF CONTRACT Advisory Board Recommendation: N/A Financial Information: 'Source Amount Account Fu 9 $126715 Building Department Operating Fund - Professional Services Account'No. 011 -1510- 0000312 B Total Financial Impact Summary: , N /A City Clerk's Office Legislative Tracking: Raul Aguila Sign-Oft: SS JGG PDW JMG T:1AGENDA\2012 - - 11 -12— Elevator Inspection Services- SUM.doc M1AM[BE� AGENDA DA E a � i AN'd BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.micimibeachil.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the 'ity Commission FROM: Jorge M. Gonzalez, City Manager DATE: May 9, 2012 SUBJECT: REQUEST FOR APPROVAL TO .AWARD CONTRACTS TO THE FOLLOWING VENDORS: MIAMI ELEVATOR INSPECTION, A -1 ELEVATOR INSPECTION, INC. AND UP & DOWN ELEVATOR INSPECTION AS THE LOWEST AND BEST BIDDERS, PURSUANT TO INVITATION TO BID NO. 33- 11/12, FOR ELEVATOR INSPECTION SERVICES IN THE ESTIMATED ANNUAL AMOUNT $240,000; AND FURTHER APPROVING A MONTH TO _MONTH .EXTENSION OF THE CURRENT ;ELEVATOR INSPECTION SERVICES CONTRACT WITH MIAMI ELEVATOR INSPECTION, .DADE ELEVATOR INSPECTION AND CONSULTING SERVICES, AND VERTICAL ASSESSMENT ASSOCIATES, EXPIRING ON APRIL 30, 2012 (THE CURRENT CONTRACT), WITH SAID EXTENSION COMMENCING 'RETROACTIVELY ON MAY -1, 2012, AND 'TERMINATING, FOR CONVENIENCE AND .WITHOUT CAUSE, AT SUCH TIME AS A CONTRACT WITH THE SUCCESSFUL PROPOSER IS EXECUTED ADMINISTRATION RECOMMENDATION Approve .the award of contracts. BID AMOUNT AND FUNDING Funding will be provided from the following account for Fiscal Year 209112012 (FYI 2): $126,715 Building Department Professional Services Account No. 011-1510-,000312 The Building Department has budgeted $242,250 for elevator inspection services for FY2012. Expenditures to .date for this Fiscal Year are $115;535. Therefore, the requested balance of FY2012 is $126,715. For subsequent Fiscal Years, commencing on October 1, 2012, the estimated annual cost of "$240;000 associated with elevator inspection seh+ices will be requested as part of the Building Department operating budget. r 42 Commission Memorandum — ITB- 33- 11112 May 9, 2012 Page 2 of 4 KEY INTENDED OUTCOME SUPPORTED Make the City more Business Friendly Ensure Well- Maintained Facilities ANALYSIS The purpose of Invitation to Bid No. 33 -11/12 (the "Bid ") was to establish a contract, by means of sealed bids for the supply of all labor, materials, tools, and equipment necessary to provide inspection of elevators on an as needed basis, from -a of supply that will provide these products in a timely manner. The contracts shall remain in effect for one (1) year from date of contract execution by the Mayor "and City Clerk, and may be renewed by mutual agreement for -two (2) additional years, on a year -to -year basis. The Bid was issued on March 15, 2012, with an opening date of April 16, 2012. A pre -bid meeting to provide information to the suppliers submitting a response was held on _March 30, 2012. BidNet issued bid notices to 54 prospective bidders, and 31 additional bidders were notified 'by the Procurement Division via mail, e- mail,. and fax transmission, which resulted in the receipt of the following six (6) bids: 1. Miami .Elevator Inspection 2. Dade 'Eievator Inspections, :Inc. 3. A -1 Elevator Inspection, Inc. 4. Up & Down Elevator inspection, inc. 5. Vertical Assessment Associates, LLC 6. Lerch-Bates The ITB :process was structured to :bid the work on a per inspection "basis, allowing the opportunity to combine the annual inspections with the witnessing "test inspections. The .City will reserve the right to utilize "either vendor for any category, should the primary awardees fail to provide the needed services or additional work is required to'be.performed. On April .26, 2012, - the Technical Review Panel convened to discuss the bidder's qualifications, experience, capability, and performance evaluations received. It was determined to be in the .best interest of .the City "to recommend. A -1 Elevator Inspection, Inc., Up & .Down Elevator Inspection and Miami Elevator Inspection based on the lowest submitted price ranges. The Building Department estimates that the yearly range - for inspections services will be between 1800 to.2000 yearly inspections for :all categories except:for GAT- -5, which is. done " "every five (5) years. Therefore primary and secondary awards are based o6 said estimates.' .(see attached cost tabulation of all bidders) 43 Commission Memorandum - ITB -33 -19112 May 9, .2012 'Page 3 of 4 UP & DOWN P Prlmar A -1 ELEVATOR ELEVATOR MIAMI ELEVATOR INSPECTION, INC. INSPECTION INSPECTION 1. TRACTION ELEVATOR SYSTEMS Bid 1: Periodic Inspections Per unit/inspection P $ 65.00'$ . ":. DO $ 80.00 Incom fete inspection P $ 50.00 $ 50 OD ` $ 80.00 Bid 2: Witnessing of Test Cat. 1 Per unlUtest P$ 70.00 5 "$$ DO $ 85.00 Incomplete test P $ 50.00 '$ SO:DO.. $ 85.00 Bid 3: Witnessing of Test Cat. 5 Per untt/test :P $ 130.00 $ 200.00 175 Oi13 Incomp test P $ 100.0.0 s 150100 $ 175.00 Bid 4: Combined Periodic Inspections and Witnessing of Test Cat.1 Per unit/both rep orts -P $ 100.00 $ 125.00 $ 120.00 Incomp rep orts $ 80.00 P $ 75.00 $ 120.00 11. HYDRA ELEV ATOR SYSTEMS Bid 5: Periodic Inspections Per unittins ection P.$ 50.00 80.00 Incomplete inspection P $ 40.00 4O 00 :' $ 80.00 Bid 6: Witnessing of Test Cat. 1 Per unit /test P $ 5.0.00 ' $ ES0 $ 75.00• Incom letetest .P $ 40.00 :�5 $ 75.00 Bid 7: Combined Periodic Inspections and Witnessing of Test Cat.1 Per unitiboth re orts P $ 85.00 1:Q0 IJD $ 110.00 Incomp rep orts P $ 60.00 $ 110.00 Ill. ELEVATOR COMPLIANCE INSPECTION Fee for combined Compliance Inspection ` Report with action AP or DN and new Periodic Inspection Report as per description above P $ - 65.00 $ 100.00 Fee for each Compliance inspection, with " action AP oc.DN without any new violation i Periodic Inspection Report as per description above P:$ 30.00 $ . 100.00 'SLy �DO' A -1 Elevator inspections, Inc. A -1 :Elevator Inspection, Inc. was founded in July .2000. They have a full customer service staff available Monday thru Friday. Inspectors are nationally certified (QEI), as well at 'Florida'Certified (CE1). None of their inspectors have ever had their QEI license revoked. A- 1 inspector's .are hired & insured through A -1 Elevator Inspection, Inc. Vice President, F. Charlie Slater, is an elevator industry continuing education instructor for NAESA International, a member of NAESA International's board of directors, the current president of • e' �ir.riri T-1c, rnr 'nEnUr'•Tr„'E ^ - 1- t J - ^Q SAC A1-7 ,^ L ._. .,.,.. _.......:... ._ ._......._.. uC:� i ••,:aiir � ..,� 1� �, ii GiT, i v n !.e, vvu �.r:� .. _.. . ... _ . 1C jj II ... u�lv ° "1 . •IV 1'IY P LIVYGLVI '^ t1• IVrvvav .•v ter...... <_..- .. {.., r....1 ..-. ,..r.,.,�_..�:.._.,.l.S_PL._a.. .1,. :. .. - .. _._. committees. A -1 Elevator Inspection, Inc. has a physical office located at 433 Plaza Drive, Tarpon Springs, FL 34689 staffed with four dedicated individuals. 44 Commission Memorandum — ITB -33 -11112 May 9, 2012 Page 4 of 4 Up &'Down Elevator Inspections, Inc. Up & Down Elevator Inspections Inc., founded in August 2004, is a - full service vertical transportation inspection company, with offices in Miami and Fort Myers, Florida. President, Peter Rivero, has :been in the :elevator industry for over 20 years and received his inspector's license in 2002. Registered with the State of Florida's Bureau of Elevator Safety, inspectors are QEI- certified through the National Association of Elevator Safety Authorities (NAESA) or Work Preservation Fund, and are accredited by the American Society of Mechanical Engineers (ASME). Miami Elevator Inspection Miami Elevator Inspection is a local company that has been in business since 2007. Owner, Jorge Fernandez, has been in the elevator industry since 1992. He 'has worked as an inspector under contract with City of Miami Beach for the last three (3) years and with Miami -Dade County. Miami Elevator Inspection meets the -minimum requirements set forth in ITB# 33- 11/12 and has submitted proof of the applicable Certified Elevator Inspector Licenses required. CONCLUSION Based on the aforementioned, the Administration recommends that the Mayor and City Commission accept 'the City Manager's recommendation to award contracts to Miami Elevator Inspection, A1- Elevator Inspection, Inc. and Up & Down Elevator Inspections for Elevator Inspection Services pursuant to ITB No. 33 -11/12 in the estimated annual amount of $240,000; and further approving a month to month extension of the current contract with Miami .Elevator Inspection, Dade Elevator Inspection and Consulting Services, and Vertical Assessment Associates, expiring on April .30, 2012 (the current contract), with said extension commencing retroactively on May 1, 2012, and terminating, convenience -and without cause, at such time asa contract with`the successful proposer is executed. T:IAGENDAl201215- 9 -12llTB- 33- 11 -12- Elevator Inspection Services - Mamo.doc 45 MIAMBEACH - City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305 -673 -7496 Fax: 786-394-4000 April 13, 2012 RE: ADDENDUM NO.4 TO INVITATION TO BID (ITB) NO. 33 -11/12 FOR ELEVATOR INSPECTIONS SERVICES In. response to questions received by prospective Bidders and the Administration's -additional review of the requirements set forth in the [TB, the [TB is hereby amended as follows: CLARIFICATION to Q2 (below) of Amendment no. 3, dated April 12,.2012. ;Q2: Can we include'business reference letters from our customers aside from the references specified in the bid format? A2: Yes Reference letters from clients that are submitted as part of your bid will :not substitute for Customer Reference Listing or Performance:Evaluations Surveys. Bidders must inciude.:a minimum of five (5) customer references, and clients may submit the Performance Evaluation Surveys via email .or fax to cdelvat f miamibeachfi.Qov and /or 786.394:4000 by.3:00pm on April 16, 2012. :Bidders are reminded to please acknowledge receipt of this addendum as - part .of your [TB submission F OF, MIAWBEA H J. ilia Deputy Ci Attorney ocurement irector - _m MINDER City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305 -673 -7496. Fox: 786- 394 -4000 April 12, 2012 RE:. ADDENDUM NO.3 TO INVITATION TO BID (ITB) NO. 33 -11/12 FOR ELEVATOR INSPECTIONS SERVICES In response to questions received by prospective Bidders and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follows: Bidder's Questions: Q1: Will at 'least 3 years experience in the trade satisfy the minimum requirements? _ Al: No, the bid requires the company to have been in business for a minimum .of (3) years. Q2: Can we include business reference letters from our customers aside from the references specified in the bid format? A2: Yes Q3: Would you be able to . furnish awarded '(per . unit) pricing - for the .latest bid for elevator inspection services? A3. The current contract was awarded in 2009 at an annual estimated amount of 3240,000. Please see attached per unit costs. Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB submission CITY OF MIAMI BEACH Raul J. Aguila Chief Deputy City Attorney for Procurement Director Dade Elevator Vertical Inspection & Miami Elevator Consulting Inspection Assessment Associates Services I. TRACTION ELEVATOR SYSTEMS Bid 1: Periodic Inspections 0 to 300 S $ 95.00 P $ 72.00 $ 100.00 300 to 500 $:. 65.00`' $ 95.00 Over500 S $ 80.00 P $ 65.00 $ 90.00 Bid 2: Witnessing of Test Cat.'1 0 to 300 $ 95.00 S $ 100.00 P $ 75.00 300 to 500 $ 85.00 Over 500 $ 80.00 S $ 75.00 P $ 75.00 Bid.3: Witnessing of Test Cat. 5 0 to 360 $ 285.00 P $ , " 150 00 S $` 175.00 Bid 4: Combined Periodic Inspections and Witntessing of Test Cat. "I 0 to 300 S $ " 130.00 P $ 125.00 $ 150.00 300 to 500 S $ : 120:00. $ 145.00 Over.500 S $ 110.00 P $ 100.00 $ 140.00 II. HYDRAULIC ELEVATOR SYSTEMS Bid 5: Periodic Inspections 0 to 300 P $ 75.00 S $ 72.00 $ 95.00 300 to 500 $ 90.00 Over 500 P $ 60.00 S $ 65.00 $ 85.00 Bid B: Witnessing of Test Cat. 1 0 to 300 P $ 75.00 $ 90.0D S $ 65.00 300 to 500 70.00 =S $ 65:0.0 Over 500 P $ 60.00 $ 70.00' S $ 65.00 Bid 7: Combined Periodic Inspections and Witnessing of Test Cat. 1 0 to 300 S $ 120.00 P $ 125.00 $ 140.00 300 to 500 S $ 110:b0 P $ 100:00,' $ 135.00 Over 500 S $ 105.00 P $ 100.00 $ 130.00 S ecbhda A M City of Miami Beach, 1700 Convention Center.Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT. DIVISION Tel: 305- 673 -7496 Fax: 766394 -4000 April 10, 2012 . RE: ADDENDUM NO. 2 TO INVITATION TO BID (ITB) NO. 33 -11/12 FOR ELEVATOR INSPECTIONS SERVICES In response to questions and requests for additional information received by - prospective Proposers and the Administration's - additional review of the requirements set forth in the ITB, the ITB is hereby amended -as follows: t. DELETE language under "Customer Reference Listing" form of the RFP as follows: Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references fer sea#fiaets of simllaF size and seepe See REVISED "Customer Reference Listing" - Appendix A II. The "BID FORMAT" form, section 4.0 of the RFP has been REVISED :please see attached Appendix B. Struck through language has been deleted and added language is underlined. Bidders are reminded to please acknowledge receipt of this addendum as part of your ITB .submission CITY F IA ACH f Raul J. Aguila Chief Deputy City Attorney for Procurement. Director APPENDIX A INVITATION TO BID (ITB) , No.'33A 1/12 ELEVATOR INSPECTION SERVICES REVISED CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references. 1,) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 2) Company Name Address Contact Person /Contract Amount Telephone - No. Fax,No. E -mail 3) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. &mail 4) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 5) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 6) Company Name. Address Contact Person /Contract Amount Telephone No. Fax No. E -mail RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 4/10/2012 APPENDIX B INVITATION TO.BID (1713) No. 33 -11/12 ELEVATOR INSPECTION'SERVICES 4.0 REVISED BID "FORMAT Bids must contain the following documents, each fully completed, and signed as required. If any items are omitted, Bidders must submit the documentation within five (5) calendar days upon request from the City, or the bid shall be deemed non - responsive. The City will not accept cost information after deadline for receipt of - :Bids. 1. Table of Contents Outline in sequential order the major areas of the Bid, including enclosures. 2. Bid Points to Address: Bidder must respond to all minimum requirements listed below. Bids which do not contain such documentation may be deemed non - responsive. a) Introduction letter: Outline the bidders' professional specialization; provide past experience to support the qualifications of the :Bidder.. Bidders shall submit documents that provide evidence as to the - capability to provide and implement the services as outlined in this 1TB. b) Qualifications of Bidder: Outline in detail the experience and qualifications of .the business and individual members of .the Bidder entity and experience of "Bidder and /or Bidder members in providing similar projects /programs as the one proposed. c) Staffing Plan: Provide proof of existing manpower, equipment and office organization to have the ability to handle the necessary inspections, the coordination of tests with elevator companies and proper scheduling and coordination of inspections with building owners as necessitated , to complete the work described in our Work Orders within the time required. d) Past'Performance Client Survey Information: Past performance information will .be collected on all Bidders. Bidders are required to identify and submit their best projects. Bidders will be "required to send out Performance Evaluation Surveys to each of their clients. Please provide your client with the Performance :Evaluation Letter and .Survey attached herein, and request that your client submit the completed survey to Cristina Delvat, at (Fax) 786.394:4000 or (e -mail) cdelvat(a)-miamibeachfl.gov The City will not accept Client Surveys sent to *the Procurement Division "from the office of the Bidder. Surveys must be sent to the Procurement .Division :directly from your client's office(s). Bidders are responsible for making sure their clients return the Performance Evaluation Surveys to City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, . site- visitation, .and. other.indeoendent . confrmat on_of data.... e) Cost Information: 4.. lion. Bid Form must be completed and submitted with bid. RFP No. 33 -11112 Elevator Inspection Services Addendum #1 4/10/2012 fl References: List at least six five client references in .the Customer Reference Listing Form, to include contact name, title, company, address, telephone number, e-mail address, fax number. Please ensure that the information provided is current 3. Any other documents required by this iTB or any subsequent Addendum. RFP No. 33 -11112 Elevator Inspection Services Addendum' #1 - 4/10/2012 MIAMIBEACH' City of Miami Beach, 1700 Convention Center. Drive, Miami Beach, Florida 33139, www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305- 673 -7496 Fax: 786- 394 -4000 April 5, 2012 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO.. 33 -11112 FOR ELEVATOR INSPECTIONS .SERVICES In response to questions and requests for additional information received by prospective 'Proposers and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follows: 1. ELIMINATE any and all correspondence to Please continue correspondence to Cristina Delvat ( cristinadelvat (a)-miamibeachfl.gov) with a copy to the City Clerk (1 parcher(_miamibeachfl:Qoy) .11. The sign -in sheet of the Pre -bid meeting held on March 30, 2012 has been included as part. of this addendum. lll. REVISED Appendix "A" of the RFP documents titled, `List of City Elevators ", enclosed herein as Appendix "A" 1V. DELETE language under "Customer Reference Listing" form in the RFP is struck through, and ADDED language is bold and underlined as follows: Bidders shall fumish the names, addresses, and telephone numbers of - a minimum of five (5) separate references for contracts of similar size and scope. of whisks eaGh e;aF;tFaGt aRRual best was twenty thausand dollars ($29,099) eF ally . E.theF relevant deGumentatien See REVISED "Customer Reference Listing Appendix "B" V. REMOVE the non - applicable last page of RFP documents, .inspection form titled, "1 Year - Escalator VI. Please be advised that Question 9 of the Questionnaire had a typographical error asking .if your firm is a Miami -based vendor. The Question should have .asked if your firm was a Miami Beach -based vendor. See revised Questionnaire Form — Appendix "C" VII. REPLACE language under section 3.3.2 "Compliance Inspection'Process" (2) as follows: "The inspection action would be PN-PA. Proposers are reminded to please acknowledge receipt of this addendum as part of your ITB submission S ul J. u i a Chief Deputy City Attorney for Procurement Director APPENDIX "A" LIST OF CITY ELEVATORS QUANTITY Hydraulic Elevators 822 Roped Hydraulic Elevators .24 Traction Elevators 982 ELEV Elevators 1,828 4 i� APPENDIX B INVITATION TO BID (IT.B) No. 33-11/12 ELEVATOR INSPECTION 'SERVICES CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of ,a minimum of five (5) separate references for contracts of similar size and scope. 1) Company Name. Address Contact Person /Contract Amount . Telephone No. Fax No. E -mail .2) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E =mail 3) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E-mail 4) Company Name Address Contact Person /Contract Amount Telephone No. Fax No E-mail 5) Company Name Address Contact-Person /Contract Amount Telephone No. Fax No. E -mail . 6) Company Name Address Contact Person /Contract Amount Telephone M. Fax No. E -mail RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 4/5/2012 APPENDIX C INVITATION TO BID (ITB) No. 33 -11112 ELEVATOR INSPECTION SERVICES CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, .Florida: By: Principal Office: How many years has your organization been in business under the current .business name? Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Please state license(s) type and number: Include copies of above licenses and certificates with. bid. Have you ever_had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other lines of business are you financially interested or engaged? Give references as to experience, ability, and financial standing. Is the business entity a Miami Beach -based Vendor? Yes (1 No If Yes, please submit a copy of a Business Tax Receipt issued by the `City of Miami `Beach, or documentation to demonstrate that the headquarters in City of Miami'Beach, or documentation RFP No. 33 -11112 Elevator Inspection Services Addendum #1 4/5/2012 which" 'proves that goods and /or contractual services are .being produced or performed, as appropriate, in the City of Miami Beach. Is the business entity owned by a certified service - disabled veteran, .and or a small business owned and controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and Information Technology Act of .2006, and cited in the Database of Veteran -owned Business? 'Yes O No Vendor Campaign Contribution (s): a. You must provide the names of all individuals or entities .(including your consultants) with a controlling financial interest. The term "controlling financial interest" shall mean "the ownership, directly or indirectly, of 10 % or more of the outstanding capital stock in any corporation or a direct or indirect interest -of 10% or more in :a firm. The term "firm" .shall mean, any corporation, partnership, business"trust or any legal entity other than a natural person. b. Individuals or entities (including our sub - consultants) with a controlling financial interest: have , have not contributed 'to the campaign either directly or indirectly, of a candidate who has been elected to , the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the and date(s) of :said contributions and to whom said contribution was made. HEREBY CERTIFY that the above answers are true and correct. (SEAL) (SEAL) RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 - 4/5/2012 INVITATION FOR BIDS .ELEVATOR INSPECTION SERVICES ITB # 33 -11/12 BID OPENING: April 16, 2012 . AT 3:00 P.M. Cristina Delvat, Contracts Compliance Specialist PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www.mismibeachfi.gov F: \PURC \$ALL \Cristina \BIDS \11 -12 \ITB 33 -11 -12 Elevator Inspection Services \ITB 33-11-12 Elevator Inspection Services.docx MIAMI-BEAC H. MIAMBE City of Miami Beach, 1700 Convention Center Drive, Miami,Beach, Florida 33139, WWW.miamibeachfl.96v PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305 -673- 7496, Fax: 786.394.4000 INVITATION TO BID NO. 33- 11/12 ELEVATOR INSPECTION SERVICES Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3 :00 p.m. on the 16 day of April, 2012, for elevator inspection services. Purpose: The purpose of this bid is to -establish - a contract, by means of sealed bids for the supply.of all labor, materials, tools, and equipment necessary to provide inspection of elevators on an as needed basis, from a source(s) of supply that will provide these products in a timely manner. This contract shall remain in effect for one (1) year from date of contract execution`by the Mayor and City Clerk, and may be renewed by mutual, agreement for two (2) additional years, on a year to year basis. Minimum Requirements: Prospective bidders must have been in business fora minimum of three (3) years and must-submit with their bids six (6) references. The inspector shall meet the definition .of "Elevator Personnel' in ASME A17.1 Section 1.3 and have documented training and at least one (1) year of experience - performing inspections and performing witnessing of tests as specified in ASME Al7.1:and Al 8.1 The inspector must be in, possession of current ASME QE .certification issued by a certifying organization and a valid Florida State, Department of Business and Professional Regulations CEI (Certified Elevator Inspector) License. Qualification and duties of the inspector shall meet or exceed the requirements of ASME QEI -1- 2004, Part 2. A Pre -Bid Conference is - for 10 a.m. on March 30, "2012, at the following address: City of Miami Beach, City Hall, 4 Floor, City Manager's Small Conference Room, 1700 Convention Center Drive, Miami Beach, Florida. Attendance (in person or via telephone) to this pre -bid submission meeting is strongly encouraged and recommended but is not mandatory. Bidders interested in participating in the pre -bid meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 877 - 953 -3061 (Toll -free North America) (2) Enter the MEETING NUMBER: 8982915# (note that the number is followed :by the- pound ( #) key). Bidders who are interested in participating via telephone, please .send an e-mail to n nl�r�4�lmiomiFc�rFfl nnr exnrocolnn wni ir intgn+ +r% n?PtICInatP Vta tPlanhnne ...... Any questions or clarifications concerning this Invitation to.Bid shall be submitted in writing by e -mail to cdelvat(cD-miamibeachfl.aov mail to the Procurement :Department, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394 -4000 no later than April 11, 2012, at .3 p.m. The Bid title /number shall be referenced on all correspondence. All responses to questions /clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be .in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. The City of Miami Beach utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, .amendments and awards. Vendors with Internet access should review the registration options at the following website: http : / /www.govbids.com/ scripts /panhandle /publicthomel.asp If you do not have Internet access, please call the .BidNet support group at 800 - 677 - 1997 extension # 214. Interested bidders who would like to know particulars of this and other bids for the City of Miami Beach should view the City's Procurement Division's web page at ,hftp://web.miamibeachfi.gov/procurement/scroll.aspx?id=2351 0 The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal. The City of Miami Beach may also reject any and all proposals. To request this material in accessible format, sign language interpreters, information on access for 'persons with disabilities, and /or any accommodation to review any document or participate in any city- sponsored proceeding, please contact 305 - 604 -2489 (voice) or 305- 673 -7218 (TTY) 5 days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES /RESOLUTIONS, WHICH MAY BE FOUND ON THE City OF MIAMI :BEACH WEBSITE: http: // web. miamibeachfl .gov /Rrocurement/scroll.aspx ?id =23510 • CAMPAIGN CONTRIBUTIONS BY VENDORS — ORDINANCE NO. 2003 -3389 FALSE CLAIMS — ORDINANCE NO. 2003 -3398 CONE OF SILENCE — ORDINANCE NO. 2002-3378 CODE OF BUSINESS ETHICS — RESOLUTION NO. 2000-23879. DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000 -3234. PROTEST PROCEDURES -- ORDINANCE NO. 2002 -3344. LOBBYIST REGISTRATION AND DISCLOSURE OF FEES — ORDINANCE NO. 2002- 3363 • EQUAL BENEFITS ORDINANCE-- ORDINANCE NO. 2005 -3494. • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003 -3389. LOCAL PREFERENCE FOR MIAMI BEACH- BASED VENDORS — ORDINANCE NO. .2011- 3747. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED 'BY VETERANS AND TO STATE - CERTIFIED SERVICE - DISABLED VETERAN .BUSINESS ENTERPRISES - ORDINANCE NO. "2011 -3748. Sincerely, Gus'Looez. CPPO Procurement Director MIAMSEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305 -673 -7496, Fax. 786.394.4000 INVITATION TO BID (ITB) No. 33- 11/12 ELEVATOR INSPECTION SERVICES NOTICE TO PROSPECTIVE BIDDERS 'NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND /OR INDICATED: Not responding due to workload issues. _Not responding due to minimum experience requirements. _Not responding due to specifications /scope of services. _Not responding due to timely payment issues. _OTHER. (Please specify) We do _ do not — want to be retained on your mailing list for future bids for this type or product and /or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, - may result in your company being removed from our vendors list. INVITATION TO BID (ITB) No. 33 -11/12 ELEVATOR INSPECTION SERVICES 1.0 GENERAL CONDITIONS 1A SEALED ,BIDS: An original and three (3) copies of the Bid Form plus a CD containing your Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified herein and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. :Facsimile, electronic or e- mailed bids will not be accepted. 1.2 EXECUTION OF .BID: Bid must contain _ a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is. necessary, draw a single line through the entered figure and enter .the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil - bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of .bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not .submitting, a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid, mailing list. - 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended .total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions)_ Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be :bid ,separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1..6 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 04- 00097- 09 -23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 11 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as �a result of this bid shall be the latest new and current model offered (most current .production model at the time of this bid). All containers shall be suitable for storage or shipment and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' .LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and 'fabricated assemblies shall be U.L. listed or re- examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality.level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if .bidding other than the specked brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical, literature marked to - indicate detail(s) . conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON - CONFORMANCE TO CONTRACT CONDITIONS: 'Items may be tested for compliance with specifications. Item delivered not conforming to specifications may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid and /or purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: • Vendor's name being removed from the vendor list. • All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must - be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. -Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. . All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement :Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 'DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make , delivery after receipt of purchase order, in space provided. Delivery time may .become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications should be submitted in writing to•the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. E -mail cdelvat miamibeachfi.gov with a copy to GusLopez miamibeacfl.gov 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 •INSPECTION, ACCEPTANCE & TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to /or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, - inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1:18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL'REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that'in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device - or materials covered by letters, patent, or copyright, it is mutually understood and :agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as ,amended, and the failure to comply with this condition will be considered as.a breach of contract. Any fines levied because of inadequacies to comply with'these requirements shall .be borne solely by the bidder responsible for same. 1:22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary , from these General Conditions shall have precedence. 9.23 ANTI - DISCRIMINATION: The bidder certifies that he/she is in compliance with the non - discrimination clause contained in Section 202, Executive Order 11.246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.2a AMERICAN WITH 'DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and /or any accommodation to review .any document or participate in any city- sponsored proceeding, please contact 305 - 604 -2489 (voice), 305- 673 -7524 (fax) or 305- 673 -7218 (TTY) five days in advanceto initiate your TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1:26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami -Dade County and City of Miami - Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as .a result of his or her bid. 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a performance bond and certificate of insurance in the amount specified in Special Conditions. 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal Ito liquidated damages incurred by - the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1:29 CANCELLATION: In the event any of the provisions of this `bid are violated by the contractor, the'Procurement Director shall give written notice to the contractor stating °.the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering department; with a copy to the Accounts Payable Department, 1700 Convention Center Drive, Miami Beach, - Florida 33139. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI :BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 a.m. to.5:00 p.m. 1.32 SUBSTITUTIONS: 'The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind_ Bidder(s) is expected to furnish the brand quoted in their .bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's 'facilities'at any time with prior notice. 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation - may request same by enclosing a self- addressed stamped envelope withthe.bid. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No..2002 -3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002 - 3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid.under this Solicitation is in doubt as to the true meaning of the specifications or other Bid :documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement.Director at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only,by Addendum duly issued by the City of Miami Beach :Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes.are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. A copy of such Addendum shall be sent by BidNet® via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet® notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior - addendum only to the extent specified. The Bidder shall be required to.acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Bid Form. Failure to acknowledge Addendum shall deem its Bid non- responsive; provided, however, that the City may .waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. -1.37 DEMONSTRATION OF COMPETENCY: 1) Pre -award inspection of the 'Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged -in the -- business of providing the goods and /or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and .organization to insure that they can satisfactorily execute the .services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best .business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and .abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. - 3) The City may require :Bidders to show proof that - they have been designated as authorized representatives of a manufacturer or supplier which -is the actual source of supply. In these instances, the City may also require material information from the source of suooly reaardina the oualitv. and characteristics of the products to be supplies to 'the City through the designated representative. Any conflicts between this material information provided , by the source of supply and the information contained in the Bidder's Bid may'render Bid non - responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and - organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 .DETERMINATION OF AWARD: The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: • The ability, capacity and skill of the bidder to perform the Contract. Whether the bidder can perform the Contract within the time specified, without delay or interference. The character, integrity, reputation, judgment, experience and efficiency of the bidder. • The quality of performance of previous contracts. • The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest.therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (1'7), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to'be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. - 1.43 ELIMINATION FROM .CONSIDERATIQN: This bid solicitation shall not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1:44 WAIVER OF INFORMALITIES: The City reserves the right to waive any informalities. or irregularities in this bid solicitation. :1.45 ESTIMATED QUANTITIES: Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars I that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and /or usage during a previous contract period. The City for purposes of determining. the low bidder meeting specifications may use said estimates. 1:46 COLLUSION: Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such bids or bids shall be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or bids. Related parties 'mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or bids found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non- responsible, and may 'be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: Any agreement resulting "from the award of this Bid (if applicable); then • Addenda released forthis Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardees' Bid. 1.48 REASONABLE ACCOMMODATION: In accordance with the 'Title II of - the Americans with Disabilities Act, any person requiring -an accommodation at the Bid opening .because of a disability must contact Heidi .Johnson Wright at the Public. Works Department at (305) 673- 7080. 1.49 GRATUITIES: Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the "purpose of influencing consideration of this bid. 1.50 SIGNED .BID CONSIDERED AN OFFER: The signed 'bid shall be considered an offer' on the part of the bidder or contractor, which offer shall be deemed accepted upon .approval by the City Commission .of the City of Miami Beach, Florida and in case of default on the part of - successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the .bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.61 TIE .BIDS: Please be advised that in .accordance with Florida Statues Section .287.087, regarding identical tie bids, _preference will be .given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.52 PUBLIC .ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid. on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entit for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, - may not be awarded or.perform work as a contractor, supplier, sub- contractor, or consultant under .a contract with a public entity , and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY 'TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform .in all material respects to the requirements stated in their Bid. '1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12 -14 days. 1:55 CONE OF SILENCE: This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002 -3378. A copy of all written communication(s) regarding this.bid must be filed with the city clerk. 1.56 TERMINATION FOR DEFAULT: If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt.by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, - net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement .by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1 ;57 TERMINATION FOR CONVENIENCE OF CITY: The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a.termination as provided for in this section. .d 1:58 . - MODIFICATIONIWITHDRAWALS OF BIDS: A Bidder -may submit - a modified bid to replace all or any portion of a previously submitted bid up until the .bid due date and time. Modifications received after the bid due date and time will not•be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due -date or after expiration of 120 calendar days from the opening of Bids without a contract award. Letters of -withdrawal received after the bid due date and before said expiration date and letters of withdrawal received after contract award will not be considered. 1.59 EXCEPTIONS TO BID: Bidders are strongly encouraged to thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications found on page 21, identified by the words "must ", "shall ", and "will ". Bidders who fail to satisfy the requirements set - forth, may be deemed non - responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you are proposing alternatives to. said requirements, you must notify the Procurement Office in writing at least five (5) days prior to the deadline for submission of bids. The City reserves the .right to revise the scope of services via addendum prior to the deadline for receipt of bids. 1.60 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for all materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or operation under the .contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work .under this contract, including extra work in connection with this project shall meet the�following requirements: Maintain Automobile Liability Insurance including Property Damage covering all owned, non -owned or hired automobiles and equipment used in connection with.the work. No change or cancellation in insurance .shall be made without thirty (30) days written notice to the City of Miami Beach'Risk Manager. All insurance .policies shall .be issued.:by .companies authorized to do business _under the laws of the State of Florida and these companies must have .a rating of at least B+: *VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with .and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number -and Title. .Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress.. It is understood and agreed that all policies of insurance -provided by the contractor are primary coverage to any insurance or self - insurance the City of Miami Beach possesses that may apply to a loss resulting from the work-performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any issued on this contract unless specific safeguards have been established to assure an adequate - fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend , to and include the following contractual indemnity and hold harmless agreement: "The contractor hereby agrees to indemnify and hold harmless City of Miami'Beach, a municipai corporation, its officers, agents, and empioyees from aii claims for bodily injuries to the public in and up to the .amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement .under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out.of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract'. The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of .the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent jurisdiction. 'The contractor will notify his insurance agent without delay of the existence of the Hold. Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate - limits for the sole purpose of protecting the City of Miami :Beach under the Hold Harmless Agreement from any and .all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. Insurance coverage - required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination - thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or .suit by another insured hereunder or an employee of such other insured and that with respect to claims against any insured hereunder, other insured hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the. ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. INVITATION TO BID (ITB) No. 33 -11/12 ELEVATOR INSPECTION SERVICES 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, . for elevator inspection services as specified herein, from a source(s) of supply that will give prompt and efficient service. 2.2 TERM OF CONTRACT: This Contract shall remain in effect :from the time of award by the Mayor and City Commission until completion.of delivery. METHOD OF AWARD: Award of this contract may be made to the primary and secondary .Lowest and Best Bidders; as defined in General Conditions 1.38. Should the primary vendor fail to comply with the Terms and Conditions of this Contract, the City reserves the right to award to the secondary vendor, if it 'is deemed to :be in the best interest of the City. It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its.best interest. LOCAL PREFERENCE A preference will be given to a responsive and responsible Miami Beach- based vendor, who is within five percent (5 %) of the lowest and best bidder, an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more Miami Beach based vendors constitute the lowest bid for a competitively bid purchase, and such bids are responsive and otherwise equal with respect to quality and service, then the award " shall be made to the Miami Beach -based vendor having the greatest number of its employees that are Miami Beach residents. Whenever, two or more Miami, Beach-based, vendors have the same number of its employees - that are Miami Beach residents, then the award shall be made to the Miami Beach- based vendor who is certified by Miami - Dade County as a Minority or Women Business Enterprise. VETERANS PREFERENCE A preference to a responsive and responsible bidder which is a small business concern owned and controlled by a veteran(s) or which is a service- disabled veteran business enterprise, and which is within five percent (5 %) of the lowest and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as -a result of the foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service- disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or -written request quotation, and such bids are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service- disabled veteran business enterprise. 2.4 PAYMENT: Invoices for payment will be submitted upon delivery. Invoices will be subject to 'verification and approval by - the ordering Department's designated representative. 2.5 QWIPPIN TERMS; Prirpg ghall inrlUde freiaht to Citv's premises and shall be F.O.B. Destination. Vendor shall hold title - to the goods until such time as they are delivered; installed and accepted by an authorized City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on the Bid R Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving .bids that include flexible pricing terms that provide the City with maximum .options and flexibility as regulatory.and marketplace changes take place. 2.7 PRE -BID CONFERENCE: A Pre -bid conference will be held on March 30, 2012 at 10:00 a.m. in the City Manager's Small Conference Room, 4th floor, City Hall, and . 1.700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre -bid meeting is. encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre -bid submission meeting via telephone must follow these steps: (1) .'Dialthe TELEPHONE NUMBER: - 1- 877- 953 -3061 (Toll -free North America) (2) .Enter the MEETING NUMBER: 898291.5# (note that the number is followed by the pound ( #) key). 2.8 SITE.INSPECTION: N/A 2.9 CONTACT PERSON: The contact person for this Invitation to Bid is Cristina Delvat. The contact person may `be reached by phone: 305.673.7496; fax: 786.394.4000; or e-mail: cdelvat(cD_miamibeachfl.gov Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited matters of process or.procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk ( robertaarchera- iamibeachfI.gov) :and Gus Lopez (auslopeze- miamibeachfl.gov) no later than ten (10) calendar days prior to the:scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written - addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, .or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL.AND WRITTEN COMMUNICATIONS. .2.10 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, :be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will .be disposed of after thirty (30) days. Each individual sample must be labeled with :Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, .samples should be delivered to the Procurement - Division, 1700 Convention Center Drive, Miami Beach, FL .33139 2.1`1 DELIVERY Vendors shall specify .on the attached Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by prior to 3.911 PKA nA..ndA through Friday k_in 4 1 K- Cih. o f Miami .Beach. 2.12 LIQUIDATED DAMAGES: N/A 2.13 PERCENTAGE ABOVE VENDOR COST: N/A 2.14 DISCOUNTS (From published price lists): Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through one (1) year, and revised price . list(s) will not be accepted .by the City until . after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is given or implied as to quantities that will be used during the contract period. .Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 2.16 WARRANTY: The successful bidder will be required to warranty all equipment and parts supplied. The successful bidder must accept return for full credit for items shipped .in error or damaged in shipment. The City 'of Miami Beach shall return items in "as received" condition. 2.17' GUARANTEE: The successful bidder will be required to guarantee all work performed for Installation for a minimum of one (1) year. 2.18 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM): Each bid must be accompanied by a minimum of five (5) separate references. Reference shall include the name of the company, a contact person, contact person's email address, the telephone number and facsimile number. 2.19. COMPLETE PROJECT REQUIRED: NIA 2.20 FACILITY LOCATION: NIA 2.21 PURCHASE OF ITEMS NOT.LISTED WITHIN THIS SOLICITATION: NIA 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, :bidders must submit with their bid, or.within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified worktservices. Evidence shall include all information necessary to certify that ,the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, i.e. nature of WORK within the last five (5) years. 2.23 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned *to the bidder unopened. The responsibility for submitting a bid /bid before the stated time and date is solely -and strictly the responsibility of .the bidder /proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other - occurrence. 2.24 COMPLETE .INFORMATION REQUIRED ON - BID FORM: All , bids must be submitted on the attached Bid Form and all blanks filled in. To be considered a valid bid, the ORIGINAL, THREE (3) COPIES AND CD of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first. paragraph of General Conditions. 2.25. MAINTENANCE AGREEMENT: NIA 2.26 EQUAL PRODUCT.: Manufacturer's name, brand name and model number are used in these specifications for .the purpose of establishing minimum requirement of level of quality, standards of performance and design 'required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) .may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to, item specified, unless otherwise indicated. Where equal .is proposed, bid must be accompanied _by complete factory information sheets .(specifications, brochures, etc.) and test results of unit bid as equal.. :2:27 USAGE REPORTS: The City :may :request Annual Usage Reports from successful bidder(s), to include: -item number, item description, quantity .ordered /supplied, unit/extended costs and total dollar amount citywide and per department. 2.28 MIAMI -DADE /STATE .CONTRACTS: The City reserves the right .to purchase supplies such .as the ones specified in this contract from Miami Dade County or State Contract Vendors should it determined that it is in the City's best interest. 2.29 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all .situations. The successful .bidder's employees must work as a cooperative .team of well- trained professionals, and must . serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. INVITATION TO BID (ITB) No. 33 -11/12 ELEVATOR INSPECTION SERVICES 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish a contract, by means of sealed bids, for the supply of all labor, materials, tools, and equipment necessary to provide inspection of elevators (list of elevators has been included as part of this bid, see Appendix "A ") as specified herein, from a source(s) of supply that will give prompt and efficient service. 3.2. MATERIALS (NIA) 3:3. SCOPE OF SERVICES Successful bidder(s) will be required to perform the following inspections: 1. Periodic inspections: -Periodic inspections shall be made by inspectors meeting the qualification requirements of the ASME QEI -1 and holding a valid Certified Elevator Inspector license issued by.the Florida State, Department of Business and Professional Regulations. The City of Miami Beach, Elevator Safety Section, will provide the . proper forms to be used for inspection. Inspections will be performed in accordance to ASME A17.1, Section 8.11. (See Appendix °B" for sample of forms) The original of the report will be returned, daily, to the City of Miami Beach, Elevator Safety Section, for verification, entry into our records and proper filing. One copy will be delivered - to the elevator company by the inspector and another copy delivered to the owner's legal representative at the building. If a representative of -the owner is 'not available the report will be posted in a conspicuous location and a picture taken. The picture will be required to be attached to the report. Incomplete or unclear reports will not be accepted as valid. 2. Periodic Witnessinq of Test, Cat. 1: Periodic witnessing of tests shall be made by inspectors .meeting the qualification requirements of the ASME QEI -1 and holding a valid Certified .Elevator Inspector license issued by the Florida State, Department of Business and Professional Regulations. The City of Miami Beach, Elevator. Safety Section, will provide the proper forms to be used for inspection and tests. Inspections and tests will be performed in accordance to ASME Al7.1, Section 8.11. The original of the report will be returned, daily, to the City of Miami Beach, Elevator Safety Section, for verification, entry into our records and proper filing. One copy will be delivered to the elevator company by the inspector and another copy delivered to the owner's legal representative at the .building. If a representative of the owner is not available the report will be posted in a conspicuous location and a picture taken. The photo will be required to be attached to the report. Incomplete or unclear reports will not be accepted as valid. i N�V'1(Il ff• Vifii - 1 LaGCii ill 1 t Tu�;i ��ai r' . Periodic witnessing of tests shall be made .by inspectors meeting the qualification requirements of the ASME QEI -1 and holding a valid Certified Elevator Inspector license issued by the Florida State, :Department of Business and Professional Regulations. The - City of Miami Beach, Elevator Safety Section, will, provide the proper forms to be used- for inspection and tests. Inspections and tests will be performed in accordance to ASME A17.1, Section 8.11. The original of the .report will be returned, daily, to the City of Miami Beach, Elevator Safety Section, for verification, entry into. our -records and proper.filing. One copy ,will be delivered to the elevator company by the inspector and another copy delivered to the owner's legal. representative at the building. If a representative of the owner is :not available the report will 'be posted in a conspicuous location and a picture taken. The photo will be required to be attached to the report. 'Incomplete or unclear will not be accepted as valid. Schedule of inspections will be provided -by:the City in advance in a weekly basis to the provider. All locations are within the City limits. 3.3.1 Incomplete Inspection /test/report is defined by a report where all the work described in the report has not been performed. For example, an annual test that does not include_ the witnessing of emergency power operation when the building has a generator. 3.3.2 'Compliance Inspection Process :.Upon receipt of a Compliance Inspection Work Order from the Elevator Safety Section the Contracted Inspection Company shall: 1. Visit the .building with a copy of the Periodic .Inspection to verify .if compliance with all items listed on such report has.been. achieved. 2. Use one form per elevator. If compliance has not been achieved, write a failed Compliance Report "listing the items that have not been complied with. The inspection - action would be DN. This Compliance Report is strictly to verify if the violations issued under a :prior inspection report were corrected and is not meant to issue any new violations. 3. Use one form per elevator. If full compliance has been achieved, write a compliance report with the inspection action AP. This Compliance Report is strictly to verify :if the violations issued .under a prior inspection report were corrected and is not meant to. issue any new. violations. 4. If new violations are revealed, a 'new report will be issued with a new Periodic Inspection Report form givingthe owner.90 days to comply. 3.3.3 Minimum Requirements: Prospective bidders must have been in business for a minimum of three (3) years and must.submit with their bids six (6) references. The inspector shall meet the definition of "Elevator Personnel" in ASME A17.1 Section 1.3 and have documented training "and at least one (1) year of aexperience performing inspections and performing witnessing of tests as specified in -ASME A17.1 and All 8.1 The inspector must be in possession of current ASME QEI certification issued by a certifying organization and a valid Florida State, Department of Business and Professional Regulations CEI (Certified Elevator Inspector) License. Ti.. i:r iCitl .i: .l. 1 al .i duti vi a ne inc��n�ir�r .�: 'a v ,Crr , rC_. PYii� f �c \.1uC21n RV dutis — a inspec � �"1'^•• -"° QEI -1 -2004, Part.2. INVITATION TO BID (ITB) No. 33 -11/12 ELEVATOR INSPECTION SERVICES 4.0 BID - FORMAT Bids must contain, the following documents, each fully completed, and signed as required. If any items are omitted, .Bidders must submit the documentation within five (5) calendar days upon request from the City, or the bid shall be deemed non - responsive. The City will not accept cost information after deadline for receipt of Bids. 1. Table of Contents Outline in sequential order the major areas of the Bid, including enclosures. 2. Bid Points to- Address: .Bidder must respond to all minimum requirements listed below. Bids which .do not contain such documentation may be deemed non - responsive. a) Introduction letter: Outline the bidders' professional specialization; provide past experience to support the qualifications of the Bidder. Bidders shall submit documents that provide evidence as to the capability to provide and implement the services as outlined in this ITB. b) Qualifications of Bidder: Outline in detail the experience and qualifications of the business and individual members of the Bidder entity and experience of Bidder and /or Biddermembers in providing similar - projects /programs as the one proposed. c) Past`Performance Client Survey Information: Past performance information will be collected on all Bidders. Bidders are required to identify and submit their best projects. Bidders will be required to. send out Performance Evaluation Surveys to each of their clients. Please provide your client with the Performance Evaluation Letter and Survey attached herein, and request that your client submit the completed survey to Cristina Delvat, at (Fax) 786.394.4000 or (e -mail) cdelvat _miamibeachfl.QOV and a. copy to Gus Lopez, at (Fax) 786 - 394 -4007 or (e -mail) guslopez(&-miamibeachfl.gov The City will not accept Client sent to the Procurement Division from the office of the Bidder. Surveys must be sent to the Procurement Division directly from your client's office(s). Bidders are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site - visitation, and other independent confirmation of data. d) Cost Information: 'Bid Form must be completed and submitted with bid. e) -References: List at least six client references in the Customer Reference Listing Form, - to include contact name, title, company, address, telephone number, e- mail address, fax number. Please ensure that the information provided is current 3. Any other documents required by this ITB or any subsequent Addendum. MINTY eLEN&TOR $111SPECTIONS C CONSULTING 2780 SW:87` Ave. Suite #110 Miami, Fl, 33165 Phone: (305)553 -5004 Cell: (786)229 -8691 Fax. (786)206 -3086 April 10, 2012 TO the City of Miami Beach, Being in the Elevator Industry since .1992, has:allowed me to obtain a vast experience in construction, modernizations, alterations and service. With my solid education and background experience in the Elevator Industry, I - founded Miami Elevator Inspection. We have been operating since 2007 and have applied all of my experience to the inspecting .side of_ the field. I have been working with the City of Miami Beach, as well as in the private :sector, to ensure the safety of :Elevator Transportation to the public. Miami Elevator Inspection -is a company that is convenientiy located -in the Miami.area which has the capability of Inspecting and coordinating each inspection accordingly, with the different elevator companies within short notice. We have been performing the Inspections for the City of Miami Beach with great success -for the. past three years. Sin rely, rge nandez(CEO) INVITATION TO BID (ITB) No. 33 -11112 ELEVATOR INSPECTION SERVICES BID FORM "COMPANY NAME: We :propose".to supply all labor, materials, tools, and equipment necessary to provide elevator inspection services to the City of Miami. I. TRACTION ELEVATOR SYSTEM BID 1: PERIODIC INSPECTIONS PRICE Per unit/inspection $ O �� Incomplete ins ection $ no BID 2: WITNESSING OF TEST CAT. 1 Per unit/test $ ©� 60 Incom lete.test $ 51f BID 3: WITNESSING OF TEST CAT. 5 00 Per unit/test $ 00 Incomplete test $ BID 4: COMBINED PERIODIC INSPECTIONS AND WITNESSING OF TEST CAT.1 Per unit/both reports $ r Dd Incomplete reports $ ©o H. HYDRAULIC ELEVATOR SYSTEM BID 5: PERIODIC INSPECTIONS O� Per unit/inspection $ 'Incomplete inspection $ BIDS: WITNESSING OF TEST CAT. 1 Per unit /test $ Incomplete test $ - BID 7: COMBINED PERIODIC INSPECTIONS AND WITNESSING OF TEST CAT.1 ' J 07 Per unit/both reports I / Inc om lete re orts $ � Pr_ _ __ . _�_- 111. ELEVATOR COMPLIANCE INSPECTION Fee for combined Compliance Inspection Report with action AP orDN and new Periodic Inspection Report as per description above $ 5 Fee for each Compliance Inspection, with action AP or DN without any new violation Periodic Inspection Report as per description above $ TOTAL /5u PAYMENT TERMS: NET 30. ' If other, specify here ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO'BE :CONSIDERED. PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: To COMPANY NAME: I0 AAA 'p SIGNED: ( rti hat I am authorized o execute °this bid and ommi the .bidding firm) Bidders must acknowledge receipt of- addendum (if applicable). / Addendum No. 1: Addendum No. 2: /se rf Date se 'Date Addendum No. 3: Addendum No. 4: 3 1Z ul / i nsert Date 1 se Date Addendum No. 5: Addendum No. 6: Insert Date Insert Date NAME/TITLE(Print): �_ ry\av� cka C D 1/l _c ADDRESS: Ave Sul �e_ )O CITY /STATE 1 U I I ZIP: 5 TELEPHONE NO: - A ( � 2 -Z 0 1 V oil FACSIMILE NO: FEDERAL 11.64: a�OCP �0 T SIGNED: INSURANCE CHECK LIST XXX 1 Workers' Compensation and Employer's Liability per the statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $1,000,000.00 per occurrence for bodily injury property damage to include Premises /Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications). 3. Automobile Liability - $1,000,000 each occurrence owned /non -owned /hired automobiles included: 4. Excess Liability - $ 00 per occurrence to follow the primary coverages. XXX 5. The City must be named as and additional insured on the liability policies; and it must -be stated on the certificate. Z. Other Insurance as indicated: Builders Risk completed value $ . 00 _:Liquor Liability $ 00 Fire Legal Liability, $ .00 _ Protection and Indemnity $ .00 "Professional Liability $ . 00 Employee.Dishonesty'Bond $ .00 Theft Covering Money and /or Property Of others $ . 00 XXX 7. Thirty (30) days written cancellation notice required. XXX 8. Best's guide rating B +: VI or better, latest edition. XXX 9. The certificate must state the RFQ number and title PROPOSER AND INSURANCE: AGENT STATEMENT: We understand the Insurance Requirements :of _these specifications and that evidence of this insurance -may be required within five .(5) days after Proposal opening. Selected Proposal's failure to - procure or .maintain required insurance program shall constitute a material breach of Agreement under which City may immediately terminate the proposed Agreement. Proposer Signature of Proposer ® DATE(MM/DD/YYYY) .a►coRV CERTIFICATE OF LIABILITY INSURANCE 4/11/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to I- the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights the certificate holder in lieu of such endorsement(s). PRODUCER NAME: FIRST. RATE INSURANCE PHONE 305)266 -3914 Arc No E>I: (305) 266 -9565 A/C. No:( 8508 -2 SW '8th St AooREss:varinia @bellsouth.net Miami, :FL 33144 INSURER(5) AFFORDING COVERAGE NAICH 01985 INSURER A: PROGRESSIVE INSURED INSURER B: MIAMI ELEVATOR INSPETION INSURER C: 2034 SW 103 CT INSURER D MIAMI, FL 33165 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WsR TYPE OF INSURANCE POLICY NUMBER MM/DD D s C L Y ' LTR DDL SUB R LY E MMlDDIYYYY - LIMITS GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE I U RENTED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ CLAIMS -MADE OCCUR MED EXP (Any one person) $ PERSONAL& ADV INJURY $ GENERAL AGGREGATE $ GENT AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG '$ POLICY PRO- LOC $ COMBINED SINGLE AUTOMOBILE LIABILITY Ea accident $ 1,000,000 ANYAUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED 05432374 -5 11/21/11 05/21/12 jJj AUTOS X AUTOS BODILY INJURY (Per-accident) '$ NON -OWNED AMA $ HIRED AUTOS AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE AGGREGATE 1 $ OLD I I RETENTION$ $ WORKERS COMPENSATION WCSTATU- 0TH - AND EMPLOYERS'. LIABILITY Yin _ TORY LIMITS ER ANY - PROPRIETORIPARTNERIEXECUINE ❑ NIA E.L. EACH ACCIDENT ,$ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) EL: DISEASE - EA EMPLOYE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ I I .DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) ELEVATOR INSPECTOR CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WrrH THE POLICr'RROVISIfJNS. R 1 AUTHORIZED REPRESENTATIVE i ©1988- 201dACORD CpIRPORATION. All rights reserved. ACORD25(2010/05) .The ACORD name and logo 'are registered marks of ACORC ( 1 ti Licensing Portal - License Search Page 1-of 1 4:35:06 PM 41102012 Data Contained In.Search Results Is Current As•.Of 04/.10/2012.04:85 PM. Search Results Please see our glossary of terms for an explanation -of the license .status shown in these search results. For additional information, including any complaints or discipline, click on the name. License License Type Name Typ Number/ Status /Expires Rank Registered MIAMI ELEVATOR primary 497 Current Elevator Company ' INSPECTIONS INC Elevator Co. 12/31/2012 License Location Address *: 6703 SW 25.ST MIAMI, FL.33155 Main Address *: 2034 SW 103 CT MIAMI, FL 33165 * denotes Main Address - This address is the Primary Address on file. Mailing Address - This is the address where the mail associated with a particular license will be sent (if different from the Main or License Location addresses). License Location Address- This is the address where the place of business is physically located. 1940 North Monroe Street, Tallahassee FL 32399 :: Email: Customer Contact Center :: Customer Contact Center: 850.487.1395 The State of Florida is an AA /EEO employer. Coovright 2007 -2010 State of Florida. Privacy Statement Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public- records request, do.not send electronic mail to this entity. Instead, contact the office by phone or by traditional mail. If you have any questions, please contact 850.487.1395. https: / /www.myflondahcense.com/wll'l.. asp ?mode=2 &search =LicNbr &SID= &brd = &typ= 4/10/2012 Licensing Portal - License Search Page 1 of 1 4:36:52 PM 411012012 Data Contained In Search Results Is Current As Of 04/10/2012:04:37 PM. Search Results 'Please see our glossary of terms for an explanation of the license status shown in these search .results. For additional information, including any complaints or discipline, click on the name. Name License License Type Name Type Number/ Status /Expires Rank Certified Elevator FERNANDEZ, JORGE A Primary CEI353 Current Inspector Elevator Inspec 12/31/2012 Main Address *: 2034 SW 103 CT MIAMI, FL 33165 * denotes Main Address - This address is the'Primary Address on file. Mailing Address - This is the address where the mail associated with a particular license will be sent (if different from the Main or License Location addresses). License Location Address - This is the address where the.place of business is physically located: 1940 North Monroe Street, Tallahassee FL 32399 :: Email: Customer Contact Center Customer Contact Center: 850.487.1395 The State of Florida is an AA /EEO employer. Copyright 2007-2010 State of Florida. Privacy Statement Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released In response to a public- records request, do not send electronic mail to this entity. Instead, contact the office by phone or by traditional mall. If you have any questions, please contact 850.487.1395. 'https : / /www.myfloridalicense.com/wlll. asp? mode =2 &search= LicNbr &SID = &brd = &typ = 4/10/20.12 i tN4 .- hllkMl L1AI3Ms'OUN7Y ' r Obis sr a "j iLOCAi BUSiNESSMAlC RECEIPT 2012 r3 ,� FlRST CLASS' T+4JC Ci OR SMIAiV(1!]AiSEflUtv1TrY° STA,TS OF FLOFt(f3Ai zr U.S. POSTAGE MIAMI, FL �1A r r t _�; 1 PFXSt34l1 a�IiJIdT 'QOEHAPTA y9 "tQj PERMIT N0.231 THIS IS NOT ABILL — DO'NOT PAY. 613724 4 RENEWAL BU IN SS NA f ` E AMON RECEIPT NO 640040 2 I tL VAOR .I.NSPECTIDNS INC OPERATING IN D'ADE,COUNTY; OWNER ;MIAMI ELEVATOR.; INSPECTIONS INC . S e :T afB us Bu `. EMPCQYE E/S c. .' . 21.9 SERVICE_BUSINESS 1 . 'i5 i= uH_y .^ ' ri'Pw f i-i -u:vri vrii..� BUSINESS TAX- :RECEIPT.'IT DES NOT PERMIT THE HOLDER+TO'VIOLATE ANY EXISTING REGULATORY ZONING .:LAWS OF THE DO NOT FORWARD COUNTY -OR : CRIES. NOR - - HOLDER, MIAMI .ELEVATOR 'INS'P.ECTIONS INC -:HEROURED: OR 'L IC E NSE THUS s JORGE FERNANDEZ - - .NOT •A:CERTIFICATION OF 2034 SW 1O3 CT THE HOLDER'S QUALIFICA- -IONS. MIAMI FL 3316'5 PAYMENT RECEIVED . MIAMI -DADE COUNTY TAX .COLLECTOR: 07/2712013 =600 0'O O ff0'22 0.0007.5.00 i — n ... ii .... i 1, ii... i. i. 1 ... i..ii...i.iii....,ii..i..P?i ?,t MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov PROCUREMENT DIVISION Tel: 305 - 673 -7496 Fax: 786- 394 -4000 .Date: To: .(Client's Name) Individual.Providing the Survey Response: "Phone:. Fax: E -mail Subject: Performance Evaluation of Number of pages including cover: 2 'To Whom It May Concern: The City of Miami Beach has implemented a process that collects, past performance information on contractors"that have provided elevator inspection services. The information will be used to assist City of Miami Beach in the evaluation of a.contractor for services performed for your agency of company. The company listed inahe'subject line has chosen to participate in this program. They have listed you gas a past client that they have done work - for. Both the company and City of Miami Beach would greatly appreciate you taking a few minutes out of your busy day to complete the accompanying questionnaire. Please review all -items in the following document and answer the questions to the best of your knowledge. Should ,you have difficulty understanding the question's meaning, please provide your best judgment as to its understanding and score accordingly. Please return to Cristina Delvat by April'16 „2012, via fax to 786.394.4000 or e-mail cdelvat(a)-miamibeachfl.gov Thank you:foryour and'effort. 'Gus Lopez, CPPO Procurement Director AAAM[BEACH City of Miami Beach, 1700 Convention Center Drive, 'Miami Beach, Florida 33139, www.miamibeachfi.gov PROCUREMENT DIVISION Tel: 305 -673 -7496, Fax: 786- 394 -4000 PERFORMANCE EVALUATION SURVEY ITI3 :33- 11112 Date: Company Name: Point of Contact: Phone and Email: Please evaluate the performance of the company (1 -- poor; 10 — excellent). NO CRITERIA' UNIT Ability to complete .inspection reports accurately and on 1 time in accordance with requirement 2.2 of ASME QEI -1- (1 -10) 2004 2 Ability to provide timely inspections when requested 1 -10 3 Ability to follow and maintain weekly schedule of tasks provided b y section chief 4 Ability to provide excellent customer service with (1.10) p rofessional approach 5 Quality of inspections and test as required by ASME, (1 -10) A17.2 Ability to perform quality work under emergency 6 conditions (1-10) 7 Perform daily functions in accordance to requirements 2.1 (1 -10) of ASME QEI -1 -2004 Overall Comments: Company providing Referral: Contact Name: Contact Phone and Email: Date of Services: Dollar Amount for Services: Please return this questionnaire to Cristina .Delvat by April 16, 2012, via fax to 786.394.4000 or e -mail cdelvat(aamiamibeachfl.gov r } i le U r, REFERE'r CE GiJIDE TCt EGU.A GENE ITS COMPS 1 1 11 CE STEP 1: UNDERSTANDING THE LAW STEP 2: HOW TO COMPLETE THE DECLARATION: NON- DISCRIMINATION IN CONTRACTS AND What does the law require? BENEFITS FORM The proposed Ordinance will , require certain contractors doing business with the City of Miami Beach, who are awarded a Section 1 asks for information about your company. If the contract pursuant to competifive bids, to provide "Equal Benefits" company employs 50 or less "employees in the fo their employees with domestic partners, as they provide to U.S., skip to Section a, date and sign. employees with spouses. Section 2- Question IA asks whether your company Who is covered by this Ordinance? prohibits discrimination against people 'based on the Competitively bid City contracts valued at over $1 00,000 whose categories listed. contractors maintain 51 or 'more full time employees on their Answer "YES if your company does have such a payrolls during 20 or more calendar work vveeks. For more policy. information, see Equal Benefits Ordinance Summary. Answer "NO" If your company does not have such a policy. . What benefits are covered? The Ordinance applies to all benefits offered by a contractor to its Question I B asks whether your company agrees to include employees who have spouses or domestic partners and all benefits a nondiscrimination clause in all subcontracts entered into offered directly such spouses or domestic partners, even when for the performance of a substantial portion of the any the employee pays, the entire cost of the benefit. This includes but contracts you have with the City. This clause must include is not limited to: sick - leave, - bereavement 'leove, family medical all of the categories listed in question IA. You must answer leave, and health benefits. this question even If your company will not be entering into any subcontracts associated with work performed for the What is a Domestic'Partner? City. A "Domestic Partner" shall mean any two (2) adults of the same or Answer "YES "_ if you will .agree to include a different sex who hove ragisiered os domestic partrnrs with a nondiscrimination clause in subcontracts. government body pursuant to state orid.local low authorizing such Answer "NO" if you will not agree to include a registration, or with on internal registry maintained by the nondiscrimination clause in subcontracts. employer of w least one of the domestic partners. Question 2A . asks whether your company offers benefits What if a contractor is .unable to offer benefits (such as medical insurance) to employees' spouses or to eqvally? employees because they.ore married (such as bereavement Some contractors ore unable to find an insurance company willing leave which can be taken because of the death of a . to offer domestic partner coverage. When a contractor takes all spouse, or family medical leave which - can be taken reasonable measures to stop discriminating but can't for reasons because of a spouse having a serious medical condition). outside its control,`itcon comply with the Equal Benefits Ordinance Answer "YES" if you offer any such benefits. if it agrees to ,pay a cash equivalent. A cash equivalent is the - Answer "NO" if you do not offer any such benefits. amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more NOTE. You are considered as offering a benefit even If information, see Reasonable Measures Application, you don't pay for it. if access to the benefit is offered, but the cost must be paid in whale or in part by the employee, What if .a company will comply but needs time to do you should still answer 'YES". it? Once a contractor makes it clear that it will comply with the Question 2B asks whether you company offers benefits Declaration, in certain situations ending discrimination in benefits (such as medical insurance) to employees' domestic may be delayed. For instance, offering medical insurance may be partners or to employees because they are in o domestic delayed until the contractor's next enrollment period, other partnership (such as bereavement leave which con be taken benefits, such as bereavement leave, may be delayed until the because of the death of a domestic partner, or family contractor's personnel policies con be revised. For more medical leave which can be taken because of a domestic information, see Rules of Procedure of the Substantial Compliance partner having a serious medical condition). Form. - Answer "YES' if you offer any such bensfits- • Answer "NO" if you do not offer any such benefits NOTE. To comply, your answers to questions 2A and 28 should Family Leave Your company's Family and Medical be the same. in very limited circumstances, you may comply Leave Act policy. All companies with 50 or more without offering benefits equally. See Reasonable Measures employees must offer this benefit. Your policy should Application Form. indicate that employees 'may take leave because of the serious medical condition of their spouse or domestic Question 2C should be filled out C)NLY if you have answered partner. "YES" to ,question 2A and /or 2B. It asks you to indicate which benefits you offer to spouses jor employees because they are Parental Leave Your company's policy indicating that married), which benefits you offer to domestic partners (or employees may take leave for the birth or adoption.of a employees because they are in o domestic partnership), and child, to care for a child who is ill, and /or to attend school which benefits you do not offer. Please indicate only those benefits appointments. If leave is available for stepchildren (the offered. If you offer benefits not already listed, write them in where spouse's child) then leave also should be available for the it says "'other ". Remember, offering access to a benefit is still child of a domestic partner. considered a benefit, even if your company does not pay for it. Employee Assistance Program Your company's Note: If you can't offer all benefit in a nondiscriminatory manner employee assistance program policy confirming that because of reasons outside your control, (e.g. there are no spouses, domestic partners and their parents and children insurance providers willing .to offer domestic partner coveragef are equally eligible (or ineligible) for such benefits. you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, Relocation .& Travel Your company's policy confirming submit 'a completed Reasonable Measures Application Form with that expenses for travel or relocation will be paid on the all necessary attachments and have your application approved by some basis for spouses and domestic partners of the Procurement Division of the City of Miami Beach. employees. Discounts, Facilities .& Events Your company's policy Step 3: ATTACH THE NECESSARY.DOCUMENTATION confirming that discounts, facilities (e.g. gym) and events (e.g. holiday parry) are equally available to spouses and Section 3 states that you must submit documentation that verifies domestic partners of employees. all benefits marked in your answer to Question 2C are offered in a nondiscriminatory manner. When possible, it is best if you submit edit Union Documentation from the credit union this documentation along with your Declaration form. For policies indicating that spouses and domestic partners have equal that are unwritten, submit a letter to the Procurement Division access to credit union services. indicating this. Use the list below as a .guide for the type of documentation needed. Child Care Documentation that the children of spouses (step- children) and children of domestic partners have equal Medical Insurance A statement from your medical insurance access to child care services. provider that confirms spouses and domestic partners (as defined under this Ordinance) receive equal coverage in your medical Other Benefits Documentation of any other benefits listed plan. This may be in ❑ letter from your insurance provider, or to indicate that they are offered equally, reflected in the eligibility section of your official insurance plan document. Similar documentation is needed for other types of For medical insurance companies providing domestic insurance plans. partner coverage in the State of Florida, refer to the Domestic Partner Insurance Coverage Search available Retirement Plans (including 401 k.& pension plans) online at: wv w.miamib_eachfl.aov under Business, The sections of your pension plan detailing 'how employees Procurement drop down list- receive benefits. This should cover joint annuity options and pre retirement death benefits. Documentation should indicate that For any questions on the City of Miami Beach .Equal employees with domestic partners and employees with spouses Benefits Ordinance or how to complete the applicable receive the same benefits and payment options. forms, please contact: Bereavement Leave Your bereavement leave of funeral leave Cristina Delvat, Contracts Compliance Specialist PROCUREMENT NIEM DIVISION Center policy indicating the benefit is offered equally. If your policy 1 D 1700 Convention Center Ortve. Miami Beach, F. 33139 allows employees time off from work because of the death of a Tel 305-673-7A96 / Fax: 786- 394 -4000/ spouse, it should also allow for time off because of the death of a cristmacielva oiamtbeachfl gov domestic partner. I'the policy allows for time off due to the death of a parent in -law or other relative of a spouse, it must include time We are committed to providing excellent public service and safety off for the death of a domestic partner's equivalent relative. to all who five: +vork and afay in our vibrant, treoicoi, f>istoric community. CITY OF - MIAMI BEACH DECLARATION: NONDISCRIMINATION 'IN CONTRACTS AND BENEFITS Section 1. Vendor Information � � Name of Company:. MID,UkII C r 4 jf V0Jbr Name of Company- Contact Person: TOMQ F--c('lrlalA/l -- � z Phone Number : (I%6 W0 _ 1 801 Fax.Number. (�$�c�. o - 3b$�o E -mail: tQIM1 a e-yCk V15peo -410✓t Vendor Number (if known): 2 Federal ID or Social Security Number: �l // p Q � 33 9 V+ Approximate Number of Employees in the U.S.: If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? — Yes — No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination - Protected. Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note:..a "YES" answer means.your company agrees it will not discriminate; a "NO" answer means your company refuses agree that it will not discriminate. "Please answer yes or no to each category. ❑ Race _ Yes _ No ❑ Sex _Yes _ No ❑ Color _ Yes _ No ❑ Sexual orientation _ Yes _ No ❑ Creed - Yes _ No ❑ Gender identity (transgender status) - Yes _ No ❑ Religion - Yes _No ❑ Domestic partner status - Yes _ No ❑ - National origin _ Yes - No ❑ Marital status - Yes _ No ❑ Ancestry - Yes _ No ❑ Disability _ Yes - No El Age - Yes _ No 11 AIDS /HIV status - Yes _ No ❑ Height - Yes _ No ❑ Weight _ Yes _ No 'B. .Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter -into , for the performance of a substantial portion of the contract you have with the City? 'Please note: you must answer this question, even if you do not intend 'to enter into any subcontracts. Yes I Question 2. Nondiscrimination - Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Will your company provide or offer access to any benefits to employees with spouses and/or to spouses of employees that may be .assigned to work on the City.of Miami Beach contract? Yes No B. Will your company provide or offer access to any benefits to employees - with. (same or opposite sex) domestic partners* or to domestic partners of employees that may be assigned to work on the City of Miami Beach contract? Yes No *The term Domestic Partner shall mean any two (2) adults of the .same or different sex, who have registered as domestic partners with, a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to .allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in .a jurisdiction where no such governmental domestic partnership exists. A Contractor that .institutes such registry shall .not impose . criteria for registration that are more stringent than those required for domestic. partnership registration by the City of Miami Beach " you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 213, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic .partner, such as medical insurance. BENEFIT Yes for Yes for Employees No, this Benefit , .Documentation of this. Employees with with Domestic is Not Offered Benefit is Submitted Spouses Partners with this form Health ❑ ° ° ° Dental ❑ ❑ ° ° Vision ❑ ° ° ° Retirement (Pension, ❑ ° ° ° 401(k), etc. 'Bereavement ❑ ❑ ❑ ° ' Family Leave ❑ ❑ ° ° Parental Leave ❑ Employee Assistance ❑ ❑ ° ° Program Relocation & Travel ❑ ❑ ° ° Company Discount, ❑ ° ° ° Facilities & Events Credit Union n n ❑ ❑ Child Care ❑ ❑ ❑ ❑ Other ❑ 0 ° ° Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, ,(e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified .as complying with the City's Equal Benefits Requirement for.Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee-handbook. If documentation for a particular benefit does not exist, attach an explanation. . Have you submitted supporting documentation for each benefit offered? _Yes _ No Section 4. Executing the Document I declare under penalty of perjury under•the -laws of the State of Florida that the foregoing is true and correct, and that 1 am authorizedto bind this entity contractually. Executed this day of Y 1 , in the year )(:40 c at City State 7 01 7 - Ae-Y v � a� cje Z 8'4-vk Ave. Sig ture Mailing Address `1�'I.IoI AA1. El. 331 me ignafory (please print) City, State,.Zip Code 0) Title APPENDIX "B" aD r � n I = G s l C LU Z q! p J N p `p y 111 0_0J? 6 -6 3 f ' 3 LU uj _.z 2 to v -o rt J ] _� O r V. { p uj of U ? _ — w � o U p I>Wu r ¢tn;» I o s EU V �0.. E p, '� 1 r n - G7 U '..uj S c7 LLI ! .J �Q M ! CD LL ! 0 u j 7 i .CL ` 7 C j ' x ni a c O c i C j 1 y I f g a til mr ' a W IL rz Z_ �i a i I a m 4 (Qj > I + FI tU (J L� YJ cn M n N !� N N iJ q •� t yy @ Q J.. H = t6 :C Z 15 OC m r u m a a m d .. [1. it G C -J 1* m to Q s- y o m 7. L 7l OI � O M — u1 �. m c a ' a _ 1» tl O a £ �u) lam Err Qu �._O{ i7 �m o >:, �.. F. 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CCC�77 �O . � °0 z - 'n b b W,. � 3 .� Cl] ❑ aCm d W 06 ad m m co =m co W W e.. MIAMI BEAC City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeochH.9ov PROCUREMENT :DIVISION Tel: 305.673 -7496 Fax: 7863944000 April 5, 2012 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. '33 =11/12 FOR ELEVATOR INSPECTIONS SERVICES In response to questions and requests for.additional information received by prospective Proposers and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follows: 1. ELIMINATE . any and all correspondence to Please continue correspondence to 'Cristina Delvat ( cristinadelvat (c with a copy to the City Clerk (1^parcher(cb_miamibeachfl.gov) 11. The sign -in sheet of the Pre -bid meeting held on March 30, 2012 has been included as part of this addendum. III. 'REVISED Appendix W' of the RFP documents titled, "List of City - :Elevators °, enclosed herein as Appendix "A ". IV. DELETE language under "Customer Reference Listing" - form in the RFP is struck through, and ADDED language is bold and underlined as follows: Bidder's shall famish the names, 'addresses, and telephone -numbers of a minimum of .five (5) separate references for contracts of similar size and scope. efvAidh l+ /� bidder must —p vvide appFepnaCe daGumentation t o prove the $'- 20 000 aRy ether FeleyaRt dennmentatien ' See REVISED "Customer Reference Listing" - Appendix "B" V. REMOVE the non - applicable last .page of RFP documents, inspection form titled, "1 Year Escalator". VI. Please .be advised that Question 9 of the Questionnaire had .a typographical error asking if your firm is a Miami -based vendor. The Question should have asked if your firm was a Miami :Beach -based vendor. See revised Questionnaire Form - Appendix ".C" VII. REPLACE: language under section 3.3.2 "Compliance Inspection Process" (2) as follows: "The inspection action .would .be QWPA. Proposers are reminded :to- please acknowledge receipt of this:addendurri as part of yourlTB . submission _Pff N.,nF.MIAMMl RF : ArH �Ratll.I Arnlila T1 Chief Deputy City Attorney for Procurement Director APPENDIX "A" LIST OF CITY ELEVATORS QUANTITY Hydraulic Elevators 822 Roped Hydraulic Elevators 24 Traction Elevators 982 ELEV Elevators 9,828 APPENDIX B INVITATION TO BID (ITB) No. 33 -11/12 ELEVATOR INSPECTION SERVICES CUSTOMER REFERENCE LISTING Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (5) separate references for contracts of similar size and scope. Company Name 1`t�1�1`/lf �bC� �rOQ°�tleS Address Contact Person /Contract Amount �G1.tJ�m 42 i 7- Telephone No. M) S 11 c� 34J Fax No. (�;05) 'gd 0 (o O'S E-mail M 121 i (� til1D _S�C�I O�.�t'�in 0 bvIfl 2) Company Name M cy n 0XV ) Address yj etA low Contact Person /Contract Amount V -tar Q08 s Telephone No. (�Z5 )5 �y - (� `��- . Fax No. (� �� 511 _ I Ck %9 - - E =mail k0 a G vt k T o 3) Company Name I r JO� O�LZ�JI/1 i�f• �e Address ��� Oceay 1 b r.. MIOtINU , �[. q 11 Contact Person /Contract Amount - TbV10WN1n0. Telephone No. �305�53�4 - 01 Fax No. E -mail 4) Company'Name Address 3 S SKI V S l..l.l WDlw F� - contact Person /Contract Amount Telephone No. (3o5) 5 5 - O % a Fax No. E-mail 5) Company Name �TOwPX'� Address Contact Person /ContractAmount Telephone No. (3b5�-O� Fax No. E -mail 6) Company Name Address Contact'Person/Contract Amount Telephone No. Fax No. E -mail RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 4/5/2012 APPENDIX C INVITATION TO BID (ITB) .No. '33- 11/12 . ELEVATOR INSPECTION SERVICES CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award of this bid. Submitted to The Ma or and City Commission of the City of p(fiami Be ch, Florida: Principal Office: Z S VII 2 = � UA "1 l b l�'l , awl 5 . How m ny years has your organization been in business under the current business name? Does your organization have current occupational licenses entitling 'it to do the work/service contemplated in this Contract? , n Please state license(s) type and number: `,A o 4 ��" Wf Cwt (13 Vq - y Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other lines of business are you financially interested or engaged? G.iyg references as to experience, ` ability, and financial standing. Rv\ d hav bey . �WI CLVA 60LAW r oo h-. Is the business entity a Miami Beach -based Vendor? Yes O N o ) If Yes. please submit a copy of a Business Tax Receipt issued by the City of Miami Beach, or documentation to demonstrate that the headquarters is in *the City of Miami Beach, ,or documentation RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 4/5/2012 which -proves that goods and /or contractual services are being produced or performed, as appropriate, in the City of Miami Beach. Is the business entity owned by a certified service - disabled veteran, and or a small business owned and .controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and Information Technology Act of 2006, and cited in the Database of Veteran -owned Business? Yes O No ( ) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub - consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10 % or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, .business trust or any legal entity other than a natural person. b. Individuals or entities (including our .sub - consultants) with a controlling financial interest: have have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and dates) of.said contributions and to whom said contribution was made. I HEREBY CERTIF that the above answers are ue and correct. (SEAL) (SEAL) I RFP No. 33 -11/12 Elevator Inspection Services - Addendum #1 4/5/2012