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Up & Down Elevator Inspections, Inc.
q1 - MIAMI BEACH CITY OF MIAMI BEACH CERTIFICATION 'OF CONTRACT TITLE: Elevator Inspection Services CONTRACT NO.: 33 -11/12 EFFECTIVE:DATE(S): June 1, 2012 through May 30, 2013, and may be renewed, at the sole discretion of the City, through its City Manager, for two (2) .additional one (1) year term. SUPERSEDES: ITB No. '13 -08/09 CONTRACTOR(S): Up & Down Elevator Inspections, Inc. ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the City of Miami Beach, Florida, on May :9, .2012, for approval to award a contract, upon execution between the City of Miami Beach, Florida, and Contractor. B: EFFECT - This Contract is entered into to provide elevator inspection services pursuant to City Invitation to Bid No. 33 -11/12 and any addenda thereto (the ITB), and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents "). C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in - accordance with the -City of Miami Beach- Procurement Division policies and procedures, - - at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 33- 11/12. - D. CONTRACTOR 'PERFORMANCE - City of Miami Beach departments shall report any failure of Contractor's performance (or failure to perform) according - to the requirements of the Contract Documents to Stephen Scott, City of Miami Beach, Building Department Director•at 305- 673 -7000 ext. 6284. E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as required, which must .be signed by a Registered Insurance Agent licensed in the State of Florida, and approved 'by the City of Miami Beach Risk Manager, prior to delivery of supplies and /or commencement of any services /work by Contractor. F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein. shall be assigned, transferred, or encumbered by Contractor without the prior written consent of City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work and /or services required by the Contract Documents without the prior written consent of City. l Certification of Contract Contractor warrants and represents that all persons providing /performing any supplies, work, and /or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide /perform same, or services to City's satisfaction, for the agreed compensation. Contractor shall provide /perform the supplies, work, and /or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) and /or work provided to or on behalf of City shall be comparable to the best local and national standards. G. SERVICE EXCELLENCE STANDARDS — Excellent Customer Service is the standard of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times adhere to the City's Service Excellence standards. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. 1. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this Contract. Supplies, work, and /or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and /or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and /or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and /or the Contract Documents. The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and /or the Contract Documents. Certification of Contract K. NOTICES - Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand - delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach, Florida 33139 With copies to: City Clerk City Clerk Office 1700 Convention Center Drive Miami Beach, Florida 33139 For Contractor Up & Down Elevator Inspections, Inc. 1421 S.W.107 Avenue, # 140 Miami, Florida 33174 Attn: Peter Rivera President Phone: 786- 295 -4694 Fax:305- 964 -5212 E -mail: upanddownelevators.com L. MATERIALITY AND WAIVER OF BREACH - City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. M. SEVERANCE - In the event a portion of this Contract and /or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. Z 1 Certification of Contract N. APPLICABLE LAW AND VENUE - This Contract and /or the Contract Documents shall be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and /or the Contract Documents. Contractor shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurance(s) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the ITB; and /or (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. A Certification of Contract IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to be signed and attested on this day of � �_ 20 ,1_2 by their respective duly authorized representatives. CONTRACTOR CITY OF MIAMI BEACH By - Z-- -- By President/ Signature V -Mayor Jerry Libbin Print Name Date : ,Z �— Date ATTEST: ATTEST: Secretary/ Signature City Clerk Print Name Date � D (] APPROVED AS TO — FORM & LANGUAGE Date & FOR EXECUTION ttom% Date FAPURC \$ALL \Cristina \13IDS \11A2 \ITI3 33 -11 -12 Elevator Inspection Services \Contacts \Up & Down Elevator Inspection.doc S CO MMISSION ITEM SUMMARY Condensed Title: - -- -Y � Request For Approval To Award Contracts To Miami Elevator inspection, A -1. Elevator Inspection, inc.•and Up & Down Elevator Inspection For Elevator Inspection Services Pursuant to ITB No. 33 -11/12 In The Estimated Annual Amount of $240,000; And Further Approving A Month To Month Extension Of The Current Elevator Inspection Services Contract With Miami Elevator Inspection, Dade Elevator Inspection And "Consulting Services, And Vertical Assessment Associates, Expiring on April 30, .2012 (The Current Contract), With Said Extension Commencing Retroactively on May 1, 2012, And Terminating, For Convenience And Without Cause, At Such Time As A Contract With The, Successful. Proposer Is Executed. Key Intended Outcome Supported Ensure Well- maintained infrastructure; Make the City more Business Friendly Supporting Data (Surveys, Environmental Scan, etc.): - Issue: Shall the. City'Commission Approve The Award of Contract? Item Summa /Recommendation: The purpose of Invitation to Bid No. 33 -11/12 (the "Bid ") is to establish a contract, by means of sealed for the supply of all labor, materials, tools, and equipment necessary to provide inspection of elevators on an as needed basis, from a source(s) of supply that will provide these products in .a timely manner. The contracts shall remain in effect for one (1).year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, on a year -to -year basis. The .Bid was issued on March 15, 2012, with an opening date of April 16, 2012. A pre -bid meeting to provide information to the suppliers submitting a response was held on March 30, 2012. On April 26, 2012, the Technical Review Panel convened to discuss the bidder's qualifications, experience, capability,.and performance evaluations received. Itwas determined to be in the best interest of the City to recommend A -1 Elevator Inspection, Inc., Up & Down Elevator Inspection and Miami Elevator Inspection .based on the lowest.submitted price ranges. The Administration recommends that the Mayor and City Commission accept the City Manager's:. recommendation to award contracts to Miami Elevator Inspection, A1- Elevator lnspection,.Inc. and Up.& Down Elevator Inspections for'Elevator Inspection Services pursuant to ITB No. 33 -11/12 in the estimated annual amount $240,000. The Building .Department has budgeted $242,250 for elevator .inspection services for - FY2012. Expenditures to date for this Fiscal Year.are $115,535. Therefore, the requested balance of FY2012 is $126,715. AWARD OF CONTRACT Advisory Board Recommendation: N/A Financial Information: -Source Amount Account Fu 1 $126,715 Building Department Operating Fund - Professional Services Account No. 011 -1510- 0000312 B Total Financial Impact Summary: NTA City Clerk's Office Le islative Trackin Raul Aguila Sign -Offs: � ► n DOUO�ti �incuiuue�i.�w+� -.e _Ass SS MA I JGG 4M PDW JMG TAIAGENDAl2012 - - 11 -12- Elevator inspection Services- SUM'Aoc 'AGENDATrEM C a.E DATE -tNv 1 dA/hA1 , BEACH city of Miami Reach, 1700 Convention Center Drive, Miami Beach, Florida 33134, www.miami6eachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera and Members of the ity Commission FROM: Jorge M. Gonzalez, City'Manager .DATE: May 9, 2012 SUBJECT: REQUEST 'FOR :APPROVAL TO AWARD CONTRACTS TO THE FOLLOWING VENDORS: -MIAMI 'ELEVATOR INSPECTION, A -1 ELEVATOR INSPECTION, INC. AND UP & DOWN ELEVATOR INSPECTION AS THE LOWEST ANDBEST ;BIDDERS, - PURSUANT TO INVITATION TO BID NO. 33- 11/12, FOR - ELEVATOR INSPECTION SERVICES IN THE ESTIMATED ANNUAL :AMOUNT $240,000; AND 'FURTHER APPROVING A `MONTH TO MONTH "EXTENSION OF THE :CURRENT :ELEVATOR :INSPECTION SERVICES CONTRACT WITH MIAMI ELEVATORJNSPECTION, DADE ELEVATOR :INSPECTION AND CONSULTING. SERVICES, AND VERTICAL .ASSESSMENT ASSOCIATES, EXPIRING ON APRIL 30, :2012 (THE :CURRENT `CONTRACT), WITH SAID :EXTENSION COMMENCING RETROACTIVELY ON MAY -1, 2012, AND TERMINATING, FOR , CONVENIENCE :AND WITHOUT .CAUSE, AT SUCH TIME AS A CONTRACT WITH THE SUCCESSFUL PROPOSER IS .EXECUTED ADMINISTRATION =RECOMMENDATION Approve the award .of contracts. BID AMOUNT AND FUNDING Funding will be provided from the following 'account Fiscal Year201112012 (FY12): $126 Building Department'Professional Services Account No. 011- 1510- 000312 The 'Building Department has :budgeted $242,250 for elevator inspection services - for FY2012. Expenditures to date for this Fiscal Year are $1.15,535. Therefore, the requested balance of FY2012 is .$126;71:5. For subsequent Fiscal Years, .commencing on October 1, 201.2, the estimated annual cost of $240,000 ,associated with -elevator inspection services will 'be' requested -as part of the Building Department operating.budget. r, , 4'2 Commission Memorandum — iTB -33- 19192 May 9_2012 Page 2 of 4 KEY INTENDED OUTCOME SUPPORTED Make the City more Business Friendly Ensure Well- Maintained Facilities : ANALYSIS The ,purpose of Invitation to Bid No. 33 -11/12 (the "Bid ") was to establish a contract, by means .of .sealed bids for the supply of all labor, materials, tools, and equipment necessary to provide inspection of elevators on an as needed basis, from a source(s) of supply that will provide products in a timely manner. The contracts shall - remain in effect for one (1) year from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for two (2) additional years, -on a year-to-year. basis. The Bid was issued on March 15, 2012, with an opening date of April 16, 2012. A pre -bid meeting to provide information to the suppliers submitting a response was held on March 30, :2012. . BidNet issued bid notices to 54 prospective bidders, and 31 additional bidders were notified by the Procurement Division via mail, -e -mail, and fax transmission, which resulted in the receipt -of the following six (6) bids: 1. Miami'Elevator Inspection ;2. Dade Elevator Inspections, Inc. .3. A =1 Elevator Inspection, Inc. 4. Up & Down Elevator Inspection, Inc. 5. Vertical Assessment Associates, LLC 6. Lerch Bates The ITB process was structured to bid ,the work on a per inspection basis, allowing the opportunity to combine the annual inspections with the witnessing test inspections. The City will reserve the right to. utilize either vendor for any category, should the primary awardees fail to. provide the needed services or additional work is required to be performed. On April .26, 2012, the Technical Review Panel convened to discuss the bidder's qualifications, experience, capability, and performance evaluations received. It was determined to be in the best interest -of the City to recommend AA Elevatorinspection, Inc., Up & :Down Elevator Inspection and Miami Elevator Inspection based on the lowest submitted price ranges. The Building Department estimates the yearly range for inspections services will be between - 1800:to.:2000 - yearly inspections for all categories except for CAT 5, which is done every five (5) years: Therefore primary and secondary awards are based ors said estimates. (see attached cost tabulation of all bidders) 43 Commission Memorandum— IT8 -33=1 1/12 May 9, 2012 Page .3 of 4 . UP.& DOWN A -1 ELEVATOR MIAMI ELEVATOR P = Prlma ELEVATOR INSPECTION INSPECTION, INC. INSPECTION • 1. TRACTION ELEVATOR SYSTEMS Bid'1; Periodic'Ins ection Per unit/insp P'$ 65.00` ?S. 00 $ 80.00' Incomplete Insp ection P $ 50.00 `$ 50 "fin '' < $ 80.00 Bid 2: Witnessing of Test Cat. t Per tinit/test P $ 70.00 5?$ Ja.DD $" 85.00 Incomp test P $ 50.00 :5 fi0'lD0 $ 85.00 Bid 3: Witnessing of Test Cat. 5 PerunNtest : P $ 130.00 $ 200.00 — Incomp lete test P $ 100.0.0 $ 175.00 Bid 4: Combined Periodic Inspections and Witnessing of Test Cat.1 Per unit/both reports •P $ 100.00 $''125.00 Incomp rep orts $ 80:00 • P $ 75:00 $ 120:00 II. HYDRAULIC ELEVATOR SYSTEMS Bid 5: Periodic Inspections Per unit/insp P .$ 50.00 "S AEI $ 80.00 Incomplete inspection P_$ 40.00 0 $ 80.00 Bid`6: Witnessing of Test 'Cat. 1 Per unit /test P $ 50.00 fi0 D0 r $ 75.00 Incom lets test P:$ 40.00 "S`Q;0I7 x ' '$ 75.00 Bid 7: Combined Periodic Inspections and Witnessing of Test Cat.1 Per unit/both rep orts P $ 85.00 1•Ql)�3D'; $ 110.00 " Incomplete reports 70 sA0 =;`: P $ 60.00 $ 110.00 Ill. ELEVATOR COMPLIANCE INSPECTION Fee for combined Compliance Inspection F Report with action AP or DN and new Periodic Inspection Rep as per descrip above P $ 65.00 :$ .100.00 Fee for each Compliance inspection, with 4 action AP or without any new violation f f Periodic Inspection Report as per description x above P: .30.00 $ 100.00'. >�atDU• A -1 'Elevator Inspections, Inc. . A -1 Elevator inspection, Inc, was founded in July 2000. They have a full .customer service --staff available Monday thru Friday. Inspectors are nationally certified (QEI), as -well a5 'rlorida'Certified (CEI). None of their inspectors have ever had their QEI license revoked. A- 1 inspector's are hired & insured through A -1 Elevator Inspection, Inc. Vice President, F. Charlie Slater, is an elevator industry continuing education instructor for NAESA International, <a member of NAESA - lnternational:s:board.of. directors, -the current- president of . . , r i - n n Ar' A A� A I io,i rnr - 1ncr,6ninrs ucsociatlOn•- dfl0 =.: i. T!' �����' �: .f).!;!.uvit....tlb- m�ir...._r� � i 1 " -W 1- . committees. A -1 :Elevator Inspection, Inc. has a physical office' located -:at 1433 Plaza .Drive, `Tarpon Springs, FL 34689.staffedwith1our dedicated individuals. 44 Commission Memorandum - ITB -33 -11112 May 9_2012 Page 4 -of 4 - Up & Down 'Elevator Inspections, Inc. Up & Down Elevator Inspections Inc., founded in August 2004, is a full service vertical transportation inspection company, with offices in Miami and Fort Myers, Florida. President, Peter Rivero, has been in the elevator industry for over 20 years and received his inspector's license in 2002. Registered with the State of Florida's Bureau of Elevator Safety, inspectors are QEI- certified through the National Association of I Elevator Safety Authorities (NAESA) or Work Preservation Fund, and are accredited by the American Society of `Mechanical .Engineers (ASME)., Miami Elevator Inspection Miami-Elevator Inspection is a local company that has been in business since 2007. Owner, Jorge "Fernandez, has been in the elevator industry since 1992. He has worked as an inspector under contract with City of Miami Beach for the last three (3) years and with Miami -Dade County. Miami Elevator Inspection meets the minimum requirements set forth in 1TB# 33 -11/12 and has submitted proof of the applicable Certified Elevator Inspector Licenses required. CONCLUSION Based on the aforementioned, the Administration recommends that the .Mayor and City Commission .accept the City Manager's recommendation .to award contracts to Miami Elevator Inspection, Al Elevator Inspection, Inc. and Up & Down Elevator Inspections for Elevator .inspection Services: pursuant to ITB No. 33 -11/12 in the estimated annual amount of:$240,000; and further approving a month to :month extension of the current contract with Miami :Elevator Inspection, Dade Elevator Inspection and Consulting Services, and Vertical Assessment Associates, expiring on April 30, 2012 (the current contract), with said extension commencing retroactively on May 1, 2012, and terminating, for convenience and without cause, at such time as a contract with the successful proposer is executed. T .IAGENDAl2D121r9-12UTB- 33- 11 -12- Elevator Inspection Services - Memo.tloc 45 MIAMBEAC City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeoChA.gov PROCUREMENT DIVISION Tel: 305- 673 -7-496. Fax: 786394 -4000 April 13, 2012' RE: ADDENDUM NO. 4 TO INVITATION TO BID (ITB.) NCI. 33- 11112 FOR'" ELEVATOR INSPECTIONS SERVICES. In response to questions received by prospective :Bidders :and the Administration's additional review of the requirements set forth in the 1TB, the ITB is hereby amended as follows: CLARIFICATION to Q2 (below) of Amendment no. 3, dated April'12,2012. Q2: Can we include business reference letters from our customers aside from the references . specified in the bid format? A2: Yes Reference letters. from clients. that are submitted as part of your bid will :not substitute for Customer. Reference Listing or Performance Evaluations Surveys. Bidders must include ;a minimum of five .(6) customer references, and clients may submit the Performance Evaluation Surveys .viaremail Dr fax -to cdelvat(a-miamibeachfl.4ov and /or 786.394.4000 by 3:00pm on April "16, 2012. .Bidders are reminded to -please acknowledge receipt of this -addendum as partmfyDur [TB submission O MIAMI BEA H aul J. ila 6� Chief Deputy Ci Attorney for Procurement Director r- ii �` MI I B E city of " Miami Beach, 1700 Convention Center Drive,:Miami Beach, Florida 33139, www.miamibeochfl,9ov - PROCUREMENT. DIVISION Tel: 305 - 673-7496 Fax: 786- 394 -4000 April 12, 2012 _ . RE ADDENDUM NO. 3 TO INVITATION TO BID (ITB) NO. 33- 11/12 FOR ELEVATOR INSPECTIONS :SERVICES In response to questions received by prospective Bidders.and the Administration's additional review of the requirements set forth in the ITB, the ITB is hereby amended as follows: ' Bidder's .Questions: Q.1: 'Will at least.3, experience in the trade satisfy the minimum requirements? Al: No,1he bid requires the. company to have been in business for a minimum of three (3) years. Q2: Can we include business reference letters from our customers -aside from the references specified in the .bid format? A2: Yes -Q3: Would you be able to furnish awarded (per unit) , pricing for the latest bid for elevator , inspection services? 'A3. The. current contract was awarded in 2009 at an annual estimated amount of $240,000. Please see attached per unit costs. Proposers are reminded.to please acknowledge receipt of this addendum as part of your ITB submission CITY.OF MIAMI BEACH ..Raul J. Aguila Chief Deputy City Attorney for Procurement Director Dade Elevator Vertical Inspection & Miami Elevator Consulting Inspection Assessment Services Associates L TRACTION ELEVATOR SYSTEMS Bid 1:-Periodic Inspections 0 to 300 S $ 95.00 P $ 72.00 $ 100.00 300 to 500 S $ 85.00 ` ; $; , 65 00'' $ 95.00 Over 500 S $ 80.00 P $ 65.00 $ 90:00 Bid 2: Witnessing of Test Cat. 1 0 to 300 $ 95A0 S $ 100.00 P $ 75:00 300 to 500 $ 85.00 S $ :.: 75 OD .:= P $ " 75.'00 Over 500 $ 80.00 S $ 75.00 P $ 75.00 Bid 3: Witnessing of Test Cat. 5 0 to 360 $ 285.00 P $`'150.00 S $ 175.00 r Bid 4: Combined "Periodic Inspections and Witntessing of Test Cat. 1 0 to 300 S $ 130.00 P $ 125:00 $ 150.00 300 to .500 S $ T20 00 .. eP $ , 100.00 $ 145.00 Over.500 S $ 110.00 P $ 100.00 :$ 140.00 It. HYDRAULIC ELEVATOR SYSTEMS Bid 6: Periodic Inspections 0 to 300 P $ 75.00 S $ 72:00. :$ 95:00 300 to 500 P $ 65 00 S: $ 65 00:_ $ 90.00 Over 500 P $ 60.00 S $ 65.00 $ 85.00 Bid 6: Witnessing of Test Cat. 1 0 to 300 P $ 75.00 $ 90.00 S $ 65.00 300 to 500 P.. $ ' 6600` $ 70.00 65.0.0 Over 500 P $ 60.00 $ 70.00 S $ 65.00 Bid 7: Combined Periodic Inspections . and Witnessing of Test Cat. 1 0 to 300 S $ 120.00 P $ 125.00 $ 140.00 300 to 500 S $ 1:10 00 .`:P $ ; 100:00 $ 135.00 Over 500 S $ 105.00 P $ 100.00 $ 130.00 . P Primary S Seconaa MIAMSEACH City of Miami Beach, T700 Convention Center Drive, Miami Beach, Florida 33139, WWW.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305 - 6737.496 Fax: 766 - 394.4000 April 10, 2012 RE: ADDENDUM NO..2 TO - INVITATION TO BID (ITB) NO. 33 -11112 FOR -ELEVATOR INSPECTIONS SERVICES In response to questions and requests for:additional information received.by prospective Proposers , and the Administration's additional review., of the requirements set forth in the ITB, the ITB is hereby amended as follows: L DELETE language under "Customer Reference Listing" form of the RFP .as follows: :Bidder's shall furnish the names, addresses, and telephone numbers of a minimum of five (0) separate references OF Gentr-asts of oimflaFsize and seepe "See "REVISED "Customer Reference Listing" - Appendix A -11. The `BID FORMAT" form, section 4.0 of -the RFP <has been - REVISED, :please - see attached Appendix B..Struck through language has been deleted and.added language is .underlined. Bidders are reminded to please acknowledge:receipt of this addendum as part of. your `ITB submission CITY F IA ACH Raul J. Aguila .Chief Deputy City Attorney for Procurement Director APPENDIX A INVITATION TO BID (ITB) .No. 33 -11/12 ELEVATOR INSPECTION SERVICES " REVISED CUSTOMER REFERENCE LISTING Bidder's shall furnish. the names, addresses, and telephone numbers of a minimum of five (5)' separate references. �) Company Name Address Contact Person /Contract Amount Telephone No. Fax "No. E -mail 2) Company Name Address Contact Person /Contract Amount Telephone No. "Fax No. E -mail 3) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 4) Company Name Address Contact'Person /Contract Amount . Telephone No. Fax No. E =mail 5) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail - 6) Company Name Address Contact Person /Contract Amount Telephone No. Fax'No. E-mail RFP No. 33- 11 /12.Elevator Inspection Services Addendum #1 4/10/2012 APPENDIX B INVITATION TO BID (ITB) No. 33 -11/12 .ELEVATOR INSPECTION SERVICES 4.0 REVISED BID 'FORMAT Bids must contain the following documents, each fully completed, and signed as required. If any items are omitted, Bidders must submit the documentation within five (5) calendar days upon request from the City, or the bid shall be deemed non- responsive.. The City wilt'.not accept cost information after deadline for receipt of Bids. 1. Table of Contents Outline in sequential order the major areas of.the Bid, including enclosures. 2. Bid Points -to Address: Bidder must respond to all minimum requirements listed below. ,Bids which'do not contain such documentation maybe deemed non- responsive. a) introduction letter: Outline the bidders' professional specialization; provide past experience to support the qualifications of the Bidder. Bidders shall submit documents that provide evidence as to the capability to provide and implement the services as outlined in this ITB. b) Qualifications of :Bidder: Outline in detail the experience and qualifications of the business and individual members of the Bidder entity and experience of Bidder and /or Bidder members in. providing similar projects /programs as the one proposed. c) Staffing Pian: Provide proof of existing manpower, equipment .and office organization to have :the ability to handle the necessary inspections, the coordination of tests with elevator companies and proper scheduling and coordination of inspections with building owners as necessitated to complete the work described in our Work Orders within the time required. d) Past Performance Client Survey Information: Past performance information will be collected on all Bidders. Bidders are required to identify and submit their best projects. Bidders will be required to send out Performance Evaluation Surreys to each of their clients. Please provide your client with the Performance Evaluation Letter and Survey attached herein, and request that your client submit the completed survey to Cristina Delvat, .at (Fax) 786.394.4000 or (e -mail) cdelvat(a).miamibeachfl.gov The City will not accept ' Client Surveys sent to the Procurement Division from the office of the Bidder. Surveys must be sent to the Procurement Division directly from your client's office(s). Bidders are responsible for - snaking sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site- yisitation,,_and other . independent confirmaton_of e) Cost Information: Bid Form must be completed and submitted with bid. RFP No. 33- 11/1.2 Elevator Inspection Services Addendum #1 -4/10/2012 i fl References: List at least six five client references - in the Customer Reference Listing Form, to include contact name, title, company, .address, telephone number, -e -mail address, fax number. Please ensure .that the information provided is current 3. Any other documents required .by this - lTB or -ariy subsequent Addendum. RFP No. 33 -11112 Elevator Inspection Services Addendum #1 4/10/2D12 i Fri ' MIAM city of'Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov - PROCUREMENT DIVISION Tel: 305- 673 -7496 Fax: 786- 394.4000 April "5, 2D12 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 33 -11/12 FOR ELEVATOR INSPECTIONS SERVICES in - response to questions and requests for additional information received by prospective Proposers and the. Administration's additional review of the requirements set forth in the ITB, the IT. B is hereby amended as follows: 1. ELIMINATE :any and all correspondence to Please continue correspondence to Cristina Delvat ( cristinadelvatpmiamibeachfl.gov) with a copy to the City Clerk (•hparchera_miamibeachfl.gov) 11. The sign -in sheet of the Pre -bid meeting held on March 30, 2012 has been included as part' of this addendum. III. REVISED Appendix "A" of the RFP documents titled, "List of City'Elevators "., enclosed herein as Appendix "A ".. 1V: DELETE language under ".Customer Reference. Listing" - form -in the RFP is struck through, and ADDED language is bold and underlined as follows: Bidders shall furnish the names, addresses, and telephone numbers of a minimum -of five (5) separate references for contracts of similar size and scope. of w+hiGh See REVISED "Customer Reference Listing" - Appendix "B" V. REMOVE the non - applicable .fast page of RFP documents, inspection form titled, "1 Year — Escaiator VI. Please be advised that :Question .9 of the Questionnaire had a typographical error asking if your firm is a Miami -based vendor. The Question should have asked if your firm was a Miami Beach -based vendor. See revised Questionnaire Form - Appendix "C" VII. 'REPLACE language under. section 3.3.2 "Compliance Inspection Process" (2) as follows: "The inspection action would be PN-PA. -- Proposers are reminded to- please acknowledge receipt of this addendum as part of your ITB submission _P±T-Y�0P.l REACH auI J. Aguila - Chief Deputy City Attorney for Procurement Director APPENDIX "A" LIST OF CITY ELEVATORS QUANTITY Hydraulic Elevators 822 Roped Hydraulic Elevators 24 Traction Elevators 982 ELEV Elevators 1,828 APPENDIX "B INVITATION TO BID (ITB) No. 33 -. .11/12 .ELEVATOR INSPECTION SERVICES CUSTOMER REFERENCE LISTING Bidder's shall "furnish the names, addresses, and telephone numbers of a minimum of -five (5) separate .references for contracts of similar size and scope. 1.) Company Name Address Contact Person %Contract Amount Telephone No. Fax No. E -mail 2) Company ,Name Address Contact Person /Contract Amount " Telephone No. Fax No, E -mai! '3) Company Name .Address Contact Person /Contract Amount 'Telephone No. Fax No. E -mail 4) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 5) Company Name Address Contact Person /Contract Amount Telephone No. Fax No. E -mail 6) - Company Name Address Contact'Person /Contract Amount Telephone'No. Fax No. E -mail RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 4/5/2012 APPENDIX C INVITATION TO.BID (ITB) No. 33- 1 :ELEVATOR INSPECTION SERVICES CONTRACTOR'S/ BIDDER'S -QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers may be grounds for disqualification from award pf:this.bid. Submitted to The Mayor and City Commission of the City of Miami Beach, .Florida: By: Principal Office: How many years has your organization been in :business under - the current business name? Does your organization have current occupational licenses entitling it to do -the work/service contemplated in this .Contract? :Please state license(s) type 'and number: Include copies of above licenses: and'certificates with bid. Have you ever had.a contract terminated due to failure to comply With contractual specifications? If where an6why7 In what- lines of business are you financially interested or engaged? Give references as to experience, ability, -and financial standing.. Is the business.entity a Miami :Beach -based Vendor? yes (1 Nol) if Yes, please submit a copy of a 'Business Tax "Receipt issued by the City of Miami Beach, or documentation to demonstrate that the headquarters is in the City of Miami Beach, or documentation RFP No. 33-11112 Elevator inspection Services Addendum #1 4/5/2012 which proves. that goods and /or contractual services are being produced or .performed, as appropriate, in the City of Miami Beach. Is the business entity owned by a certified service - disabled veteran, and or a small business owned and controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and Information Technology Act of 2006, and cited in the Database of Veteran -owned :Business? Yes O No Vendor Campaign Contribution (s): a. You must provide -the names of all individuals or entities (including your sub-consultants) with a* controlling financial interest. The term "controlling financial .interest" shall .mean the ownership, directly or indirectly, of 10 %0 or more of the outstanding capital 'stock 'in any corporation or a direct or indirect interest of 10% or more in :a firm. The term "firm" shall mean any corporation, .partnership, business trust or any legal entity other.than a natural person. b. Individuals or entities (including our sub- consultants) with :a controlling financial interest: . have have not contributed to the campaign either directly .or indirectly, -of a candidate who has been elected to the office of Mayor or City Commissioner for the 'City of Miami Beach. Please .provide the name(s) and date(s) of.said contributions to whom said . contribution was made. HEREBY CERTIFY that the above answers are true and correct. (SEAL) (SEAL) RFP No. 33 -11/12 Elevator Inspection Services Addendum #1 44/5/2012 BIDS INVITATION-FOR ELEVATOR INSPECTION :SERVICES ]TB #:33- 11/12 AIL) OPENING: fApr.il 16,2012AT P.M. Cristina Delvat, Contracts Compliance Specialist PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 wvvw.miamibeachfl.gov F: \PURC \$ALL \Cristina \BIDS \l 1- 1.2 \ITB 33-11-12 Elevator Inspection Services \ITB 33 -11 -12 Elevator Inspection Services.docx MIAMBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305 -673- 7496, Fax: 786.394.4000 INVITATION TO BID NO. 33- 11/12 ELEVATOR INSPECTION SERVICES Sealed - bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700. Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 16 th day of -April, 2012, for elevator inspection services. Purpose: The purpose of this bid is to establish a contract, by means of sealed .bids for the supply of all .labor, materials, tools, and .equipment necessary to provide inspection of elevators on an as needed basis, from a source(s)of supply that will provide these products in a timely manner. This contract shall remain in effect for one (1) year from date of contract execution by the Mayor and -City Clerk, and may be renewed by mutual agreement for two .(2) additional years, on a 'Year to year basis. :Minimum Requirements: Prospective bidders must - have been in business for a minimum of. three (3) years and must submit with their bids six (6) references. The inspector shall meet the definition of "Elevator Personnel" in ASME A17.1 Section 1:3 and have documented training and at least one (1) year of experience performing inspections and performing witnessing of tests as specified in ASME Al 7.1 and A18.1 The inspector must be in possession of current 'ASME QEI certification issued by a certifying organization and .a valid Florida State, Department of Business and Professional Regulations CEI (Certified Elevator Inspector) License. Qualification and duties of the inspector shall meet or - exceed the requirements of ASME QEI -1- 2004, Part 2. A Pre -Bid. Conference is scheduled for 10 a.m. on - March 30; 2012, at the following address: City of Miami Beach, City Nall, 4 th Floor, City Manager's Small Conference Room, 1700 Convention Center Drive, Miami .Beach, Florida. Attendance . (in person or via telephone) to this pre -bid submission meeting is strongly encouraged and recommended but is not mandatory. Bidders interested in participating in the pre -bid meeting via telephone must follow these steps: (1) -Dial the TELEPHONE NUMBER: 1-877-953-:3061 (Toll-free North America) (2)_ Enter the MEETING NUMBER: 8982915# (note that the number is followed by the pound ( #) key). Rirlrlcrc who arc interested In nartirinatrnn via telenhnne please send an e-ma to cdelvat @miamibeachfl.gov expressing your intent to participate via telephone Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing e -mail to cdelvafCcDmiamibeachfl.gov mail to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394 -4000 no later than April 11, 2012, at'3 p.m. The Bid title /number shall be referenced on all correspondence. All responses ' to questions /clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City -of Miami Beach, or waive any informality in any :proposal or bid. The City of Miami Beach may reject any and all proposals or bids. The City of Miami Beach utilizes BidNet for automatic notification of :bid opportunities and . document fulfillment. This system allows ;for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet .access should review the registration options at the following website: http: / /www.govbids.com/ scripts /panhandle /public /home1.asp If you do not have Internet access, please call the BidNet support group at 800 -677 - 1997 extension # 214. Interested bidders who would like to know particulars of this and other:bids'for the City of Miami 'Beach should view the City's Procurement 'Division's web page at http: / /web.miamibeachfi.gov/ procurement /scroll:aspx ?id =23510 The City of Beach reserves the right to accept any proposal deemed .to be in the best interest of the City of Miami Beach, or waive any informality in .any ,proposal The City of Miami Beach may also reject any and all proposals. To request this material in accessible format, sign language interpreters, information on access for persons With disabilities, and /or.anyaccommodation to review any.document or-participate in any city - sponsored proceeding, please contact 305- 604 -2489 (voice) or 305 - 673 -7218 (TTY) 5 days in advance to initiate your request. TTY users may also call .711 (Florida Relay Service). YOU ARE - HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES /RESOLUTIONS, WHICH MAY BE :FOUND ON THE City OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll:aspx?id=23510 CAMPAIGN CONTRIBUTIONS "BY VENDORS — ORDINANCE NO. -2003 -3389 • FALSE CLAIMS — ORDINANCE NO. 2003-3398 • CONE OF SILENCE -- ORDINANCE NO. 2002 -3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO.2000- 23879. DEBARMENT. PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE.OF FEES -- ORDINANCE NO. 2002 3363 • EQUAL BENEFITS ORDINANCE — ORDINANCE NO. 2005-3494. • CAMPAIGN CONTRIBUTIONS.BY VENDORS ORDINANCE NO. 2003-3389. • LOCAL PREFERENCE FOR MIAMI =BEACH -BASED VENDORS ORDINANCE NO. 2011 -3747. • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE- CERTIFIED SERVICE - DISABLED VETERAN BUSINESS -ENTERPRISES — .ORDINANCE NO. 2011 -3748. Si f � ' Gus Lopez, CPPO Procurement Director MIAMIREACH city of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,.www.miamibeachfl.gov PROCUREMENT DIVISION Tel: 305 -673 -7496, Fax: 786.39A.4000 INVITATION TO BID (ITB) No. 33 -11/12 'ELEVATOR INSPECTION SERVICES NOTICE TO PROSPECTIVE BIDDERS NO:BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO'BID SUBMITTED FOR REASONS) CHECKED AND /OR INDICATED: ,Not responding due to workload issues. ._Not responding due to minimum experience requirements. Not responding due to specifications /scope of services. Not responding due to timely payment issues. _OTHER. (Please specify) We do _ do, not _ want to be retained on your mailing list for future bids for this type or product and /or service. Signature: Title:' Company: Note: Failureto respond, either by submitting a bid or this completed form, -may result in your company being removed from our vendors list. INVITATION TO BID (ITB) No. 33 -11M2 ELEVATOR INSPECTION SERVICES 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An original and three (3) copies of the Bid Form plus a CD containing your .Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified herein. and on the attached Special Conditions, Specifications.and Bid Form. The completed bid must be.submitted in a sealed envelope'clearly marked with the Bid Title to the City of Miami.Beach Procurement Division; 3rd floor, 9700 Convention Center Drive., .Miami Beach, Florida 33139. Facsimile, electronic or e- mailed bids will not be accepted. 1.2 EXECUTION OF .BID:. Bid must contain a manual signature of. an' authorized representative in the space provided on the Bid Form. Failure to properly sign' bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen- and ink or typewritten. No, erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above -it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not _ be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not , be considered. Clarification of bid submitted shall be in letter -form, signed by bidders and attached to the bid. 1.3 NO .BID: If not submitting . a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's, name from the bid mailing list. '1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will .govern: All prices.must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity, discounts offered will not .be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach - is exempt from all Federal Excise and State : taxes. State Sales Tax and Use Certificate Number is 04- 00097- 09 -23. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. .1..7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current oroduction model at the time of this bid). All containers shall he suitable fr o storage or shipment, and all prices shall include standard commercial packaging. 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in -the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re- examination listing where such has been established by U . for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bidsor� any part of any bid they deem necessary for the best interest of the City of Miami Beach, FL. 1.10. EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific :article,(s) ' of equipment/supplies shall conform in 'quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product;quality level:only.and should not be construed as .an endorsement .or a product limitation "of recognized and .legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as. listed in the specifications. Bidder shall indicate on the bid form .the manufacturer's name and number if bidding other than the .specified brands, and shall indicate ANY deviation from the specifications as •listed. Other than :specified items .offered requires complete descriptive :.technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE .CONSIDERED WITHOUT THIS DATA. Lacking any written'indication of intent to quote an alternate brand or model number, the bid will be considered as .a in complete compliance with the:specifications , as listed on the attached form. 1.11 .NON=CONFORMANCE TO :CONTRACT :CONDITIONS: Items may be tested for compliance with specifications. Item .delivered not _.conforming to specifications may be rejected and returned.at vendor's expense. These items and items delivered.as per delivery date in .bid and /or purchase order maybe purchased on -the open market. Any increase in cost may .be charged against Jhe :bidder. Any violation of these stipulations .may also result in: Vendor's name being removed from the vendor list. All departments being advised not to-do business with vendor. 1.12. SAMPLES: Samples of items, when required, must be furnished free of. expense and, if not .destroyed, will, upon request, - be "returned at the bidder's expense.. .'Bidders will be responsible for the removal of all samples furnished within (30) days after .bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of .bidder -to .either deliver required samples or to clearly identify samples may be ' reason for rejection of the bid. Unless otherwise indicated, samples should - be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1:13 DELIVERY: Unless `actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space - provided. Delivery "time may become a .basis for making an award. Delivery shall be "within the normal working hours of the user, Monday -through Friday, _excli �d!ng:holidays.... 1.14 INTERPRETATIONS: Unless otherwise stated in "the bid, any questions .concerning conditions and - specifications should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. E - mail, cdelvat(cDmiamibeachfl.gov with a copy to GusLopezQrimiamibeacfl.gov 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall .be returned, unopened. 1.16 INSPECTION, ACCEPTANCE & 'TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to /or risk of loss or damage to all items shall be the responsibility of the successful ,bidder until acceptance by the buyer unless, loss or damage result from negligence by the buyer. If the.materials or services supplied to the City are found to be defective or-not conform to .specifications, the City reserves the right to cancel the order upon written notice to the seller and'return product at bidder's expense. 1:17 : PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, 'inspected, and found to comply with award specifications, free of damage.or defect and.properly invoiced. 1:18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of.the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal,. State, county and city laws, ordinances, rules and regulations.that . in any manner affect the items covered herein apply. Lack of knowledge by the -bidder will in noway be a cause for relief from responsibility. 1.20 PATENTS & ROYALTIES: The bidder, without exception shall indemnify ;and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or -cost arising from the use of such design, device, or materials in any way involved in the work.. 1:21 'OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply .with this condition will be considered as a breach of contract. Any -fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1:22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from 'these General Conditions shall have precedence. 1:23 ANTI-DISCRIMINATION: The bidder certifies that he /she Jls in com, pliance with the non- discrimination clause contained in Section .202, Executive. Order 11246, as amended by .'Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, - information on access for persons with - disabilities, and /or any accommodation to review any document or participate in any city- sponsored proceeding, please contact 305- 604 -2489 (voice), 305 - 673 -7524 (fax) or 305- 673 -7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered .by this bid shall be new. The items bid must be new, the latest model,. of the best quality, and highest grade - workmanship. 1.26 LIABILITY, INSURANCE, LICENSES 'AND PERMITS: Where bidders are required to enter or go onto City of . Miami :Beach .property to deliver materials or .perform .work or services as a result of a bid award, the successful bidder will assume the full duty, . obligation and expense of obtaining :all necessary licenses, permits and insurance and. assure all work complies with all applicable Miami -Dade County,and City of Miami-Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or -loss -to the City occasioned by negligence of the bidder .(or agent) or any person .the bidder has designated in the completion of the .contract as 'a result of his or her bid. 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:'Bid Bonds, when required, shall be submitted with the bid :in the amount specified ,in .Special Conditions. After acceptance of bid, .the City will notify the successful bidder to submit a, performance bond and certificate of insurance in 'the " amount specified in Special Conditions. _ 1.28 DEFAULT: Failure or refusal of a 'bidder to execute a contract upon :award, or withdrawal of a .bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City :thereby, or where surety is not required, failure to execute a contract as :described .above may be grounds for removing the bidder from the list. 1.29' CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the .contractor stating the deficiencies and unless deficiencies are corrected within ten (I 0) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves , the right to terminate any contract resulting from this invitation at any time and for any upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to - the ordering department; with a copy to - the Accounts Payable Department, 1700 Convention Center Drive, Miami Beach, Florida 33139. 1.31 NOTES TO VENDORS .DELIVERING TO THE CITY 'OF :MIAMI _BEACH: 'Receiving hours are Monday through Friday, excluding holidays, from 8:30:a.m. to'5:00 p.m. 1.32 SUBSTITUTIONS: The City . of Miami ,Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is .expected to furnish the .brand quoted in their bid once awarded. Any substitute shipments will be returned .at the.bidder's expense. 1.33 FACILITIES: The City Commission reserves the right to inspect the bidder's facilities at any time with.prior:notirP. 1.34 .BID TABULATIONS: Bidders desiring a copy of the .bid tabulation may request same by enclosing a self- addressed stamped envelope with the.bid. 1.35 PROTEST "PROCEDURES: Bidders that. are not selected may protest any recommendation for Contract award in accordance with City of Beach Ordinance No. 2002 -3344, which establishes procedures for resulting - protested bids and proposed awards: Protest not timely pursuant to the .requirements of Ordinance No. 2002- 3344 s hail l.be. .barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person. contemplating submitting a Bid under.this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Director least ten (10) calendar days prior to scheduled .Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of :Miami Beach Procurement Director. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of .Bids are required. A copy of such Addendum shall be sent by BidNet@) via e-mail or facsimile to each Bidder receiving the Solicitation that is a subscriber to the Bidnet& notification system. Bidders who are not subscribers to the Bidnet® system are responsible for ensuring that they have received all addenda. In the event of conflict with the original Contract'Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall . govern over prior addendum only to the extent specified. The Bidder shall ;be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Bid Form. Failure to acknowledge Addendum shall deem its - .Bid non- responsive; provided, however, that the City may waive ,this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. "1.37 'DEMONSTRATION OF 1) Pre -award 'inspection of the Bidder's facility may be made prior to the award of contract. :Bids will only be .considered from firms which are regularly engaged in the ..business of providing the goods .and /or services as described in this .Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry :and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications 'and abilities of a Bidder, including past performance (experience) with `the _City in the award in the best interest of the City. , 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of 'supply. In these ...instances. the _CitV_mav also reoulre_ material information from the source.of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and - the information contained ' in the Bidder's.Bid may render the Bid non - responsive. 4) The City may, during the period that the Contract between - the City and the successful Bidder is in force, review the successful 'Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement termination procedures if the City determines that the successful Bidder no longer possesses the financial .support, equipment and organization which would have been necessary during the Bid evaluation period in order.to comply With this demonstration of competency section. 1.38 .DETERMINATION OF AWARD: The City Commission shall award .the contract to the lowest and best bidder. In determining the lowest and .best bidder,' in addition to price, there shall be considered'. the following: • The ability, capacity and -skill of the bidder to perform the Contract: • Whether the bidder can perform the Contract within .the.time specified, without delay or interference. • The character, integrity, reputation, judgment, ,experience and efficiency of the bidder. • ..The quality of performance of previous contracts. • The previous and existing compliance by the bidder.with -laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: - The contractor shall not assign, transfer, .convey, sublet or otherwise dispose of this contract, including any or all of its right,'title or interest therein, or his or its power to execute such contract to any person,' company or corporation without prior written consent of the City of Miami Beach. 1:40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; and shall comply with all laws, ordinances,, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided Section 287.042 (17), Florida Statutes, other State agencies may purchase from the resulting contract, provided the Department of Management Services, Division of Procurement, has certified its use to be cost effective and in the best interest of the State. Contractors have the option of selling these commodities or services certified by the :Division to the other State agencies at the agencies option. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items -that ,are to - be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contacts. r 1.43 ELIMINATIOk FROM CONSIDERATION: This bid solicitation shall not .be awarded to any person or firm who is in arrears :to .the City upon any debt, taxes or contracts which . are defaulted as surety or otherwise upon any.obligation to the City. . A A A \'A "I11'1 \'/ .. /1 . r' . I�Ir/�'1'Y •1 " ► "1 - 'DTI Tf+ - :'TL -/". _.- .:. 'LI. ,. f.44 'YYNI V'i�tl Pl Or 11VrVI IVIML1 I Ir-0. I Ile City I CSe, ves a ie I ight to Waive ,airy "inforl lcllitie5 - or irregularities in this bid solicitation. 1.45 'ESTIMATED QUANTITIES: Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that will be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of. this bid solicitation. Estimates are based upon the City's actual needs and /or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION: Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such .bids or bids shall be presumed to be collusive. The foregoing •presumption may rebutted by presentation of evidence as to the extent of ownership, control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the -.same contract or in which a parent company or principals thereof of one (1) -bidder or-proposer have a.direct or indirect ownership interest in another bidder or proposer for the.same contract. Bids or bids found be collusive shall be rejected. Bidders or Proposers who have .been found to have engaged in collusion may be . considered' non responsible, and may..be suspended or debarred, and any contract resulting from collusive.bidding may be terminated for 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: Any agreement resulting from the award of.this Bid (if applicable); then • Addenda released forthis Bid, with the latest Addendum taking precedence; then The Bid; then Awardees' :Bid. 1:48 REASONABLE ACCOMMODATION: In accordance with the Title II of the Americans with 'Disabilities Act, any ::person requiring an accommodation at the Bid opening because :of a disability must contact Heidi Johnson Wright at the Public Works Department at (305) 673 -7080. 1.49 GRATUITIES: Proposers shall not offer any . gratuities, favors, or anything of monetary value - to . -any official, employee, or agent of the City, for the purpose of influencing consideration of this bid. 1.50 SIGNED ,BID CONSIDERED AN OFFER: The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the -part of successful .bidder or contractor, after such acceptance, the City may ;procure :the items or services from other sources and hold the bidder or .contractor responsible for any excess cost occasioned or incurred thereby. - 1.51 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie .bids, preference will be given to vendors certifying that they have implemented a drug free work place .:program. A certification form will be required at the- time of Bid. submission. - 1.52 PUBLIC `ENTITY 'CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a .conviction - for public entity .crimes may not submit a .bid on.a -` on: rar..'I^ „proU:.^.e "an .. g0^^. S'^ r :cen�ira ^ .. y�, ° muyr'. ^ .TS:.'. ^ .m T .a . "id - on a contract with a.public entity the construction or repair of a public building or public work, - may not submit bids on leases of real property to public entity, •may not be awarded or-perform work as a contractor, supplier, sub - contractor, or consultant under a contract with :a public entity , and may not - transact business with any public entity in excess of the threshold amount provided in Sec., 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.53 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive. bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.54 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time,. no :ranges will be accepted, i.e.; 12 -14 days. 1:55 CONE OF SILENCE: This invitation to bid is subject to the 'Cone of .Silence in accordance with Ordinance No. 2002 -3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1:56 TERMINATION FOR DEFAULT: If through any cause within the reasonable control of the. successful'bidder, it shall fail to fulfill in 'a timely. manner, or otherwise violate any of the covenants, agreements, or stipulations material to - the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall :become effective upon receipt by the successful bidder of the written termination notice. In that event, the City. shall compensate the successful bidder in .accordance with the Agreement for all services performed by the bidder to .termination, net of any costs incurred by City as a consequence of the default. Notwithstanding the above, the successful bidder shall not .be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to - the successful bidder for the purposes of setoff until such time as the exact amount of damages due the City from the successful bidder is determined. 1.57 TERMINATION FOR CONVENIENCE OF CITY: The City may, for its convenience, terminate the services then remaining to be performed at any time without cause by . giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder. of such notice. In that event, all finished or : unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement 'for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and Aelivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the .total extent of -the City's liability to the successful bidder upon a termination as provided for in this section. 1.58 MODIFICATION/WITHDRAWALS OF BIDS:' A Bidder may submit :a modified bid to replace all or any portion of a previously submitted bid .up until the bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to bid due'date or after expiration of 120 calendar days from :the opening of Bids without a contract award. Letters of withdrawal received after the .bid due date and before said expiration date and letters of withdrawal received after contract award will not be considered. 1.59' EXCEPTIONS TO 'BID: Bidders are strongly .encouraged to .thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications .found on page .21, identified by the. words "must ", "shall ", and "will ". Bidders who fail to satisfy the requirements .set forth, may be deemed non - responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you. are. proposing alternatives to said requirements, you must notify the -Procurement Office in,.writing at least five (5) days prior °to the deadline for submission of bids. The City reserves the right to revise the scope of services via addendum prior to the deadline for receipt of bids.. 1.60 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and ' every ,part thereof, and for all materials, tools, .appliances and property - of every description, used in connection with this particular project. He shall specifically and distinctly -assume, and does .so - assume, all risks of damage or injury to. property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any:action -or operation under the contract or in connection with the work. It is understood and agreed that at all times the ,contractor is .acting as an independent contractor. The contractor at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements - ' Maintain Automobile .Liability Insurance including Property Damage covering.all owned, non -owned or hired automobiles and-equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami.Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of:Florida and these companies must have a rating of at least B +: VI or better per Best's Key Rating Guide, latest edition. Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved - by the City of Miami Beach Risk Manager before work is started. "The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in ,progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self- insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All issued to cover the insurance - requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract unless specific safeguards have been established - to assure an adequate fund for payment of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage -shall extend, to and include - the following contractual indemnity and hold harmless agreement: nT ...aw ^^ n- ..u:- :-_•r.-..-.� �_....__.._.Y IhC ..dllll.dl.tl71 IIe agICCJ LU illucri'illhy dllu IIUIU IId111IlejJ LIIC l..11y GI IVlldllll DCdla1, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of'$1,000,000.00 for each occurrence and for all damages to the property of others in and up 10 the amount of "$1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of °investigation; all expenses of litigation, including reasonable attorney 'fees and "the cost of appeals, arising out of any such claims.or suits because of any and all .acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract ". The foregoing indemnity agreement shall apply to any and all claims and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officers, agents, and employees, as determined by a court of competent : jurisdiction. The contractor will notify his insurance agent without delay of the - existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold -Harmless Agreement to the insurance agent and carrier: The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of .protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies ,shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements .as to carrying insurance and furnishing " copies of the insurance policies .shall .not relieve the contractor and all "subcontractors of their liabilities. and obligations under any Section . or Provisions of this contract. " Contractor shaft be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and. omissions of persons directly employed by him. Insurance coverage required in these specifications shall be .in force throughout the contract term. "Should any awardee fail to provide acceptable' evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the right to consider the contract breached and justifying the termination thereof. If bidder does not meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may , be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to. a liability claim or suit 'by another insured hereunder or an employee of such other insured and that with respect to claims against any `insured hereunder, other insured hereunder shall be considered members of the .public; :but the provisions of this Cross Liability clause shall apply only with respect to liability, arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. INVITATION'TO:BID .(ITB) No. 33;11/12. ELEVATOR INSPECTION SERVICES 2.0 SPECIAL CONDITIONS 2.1 PURPOSE: The .purpose of "this bid is to establish a contract, by. ;means of sealed ,bids, for elevator inspection services as specified herein, from, a source(s) of .supply that will give prompt and efficient service. 2.2 TERM' OF CONTRACT: This Contract shall remain in effect from - the time of award by . the Mayor and City Commission until completion of delivery. METHOD- "OF AWARD: Award of 'this contract may be made to the primary .and, secondary.Lowest and 'Best Bidders, as defined in General Conditions 1.38. Should the primary vendor fail :to comply with. the Terms and Conditions of this Contract, - the City reserves the right to award to the secondary vendor, ,if it is deemed to ".be `in the best interest of the City. It shall 'be the sole :prerogative of the City ,as the total amount of awarded vendors on this contract.. During the term of this contract, the City reserves the right toadd or delete vendors as it deems necessary, in its bestinterest. LOCAL PREFERENCE A preference will be .given to a responsive and responsible Miami. Beach -based vendor, who is within five percent (5 %) of the lowest and best bidder, an opportunity of providing said goods or contractual services for the lowest responsive bid amount: Whenever, as a result of the foregoing preference, the adjusted prices of two (2).or,more:Miami Beach- based vendors constitute the lowest bid for a competitively :bid "purchase, and such bids are responsive and otherwise equal with respect to quality and service, then :the award shall be made to the Miami Beach -based 'vendor.•having the greatest number of its employees that are Miami Beach residents. Whenever, two or•more Miami.Beach_ based vendors have the •same number .of its .employees that are Miami Beach residents, then - 'the award shall be" to the Miami .'Beach —based vendor who is certified by Miami - Dade County !as ,a Minority or Women Business .Enterprise. VETERANS PREFERENCE A I preference to .a responsive and responsible bidder which is a small business :concern owned and controlled by a veteran(s) or which =is a service- disabled veteran business enterprise, and which is within five percent (5 %) of ;the lowest - and best bidder, by providing such bidder an opportunity of providing said goods or contractual services for the lowest responsive bid amount. Whenever, as a result of the "foregoing preference, the adjusted prices of two (2) or more bidders which are a small business concern owned and controlled by a veteran(s) or a service - disabled veteran business enterprise constitute the lowest bid pursuant to an ITB or oral or written request for quotation, and such bids are .responsive,, responsible and otherwise equal with :respect to quality .and service, then the award shall be made to .the .service- disabled veteran :business enterprise. 2.4 PAYMENT: invoices 'for payment will be submitted ..upon delivery. Invoices will be subject to verification and approval 'by the ordering Department's designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises—and shall be F.O.B. 'Destination. Vendor shall hold title to , the goods until such .time as they are delivered, installed and accepted an authorized .City representative. 2.6 PRICES SHALL BE FIXED AND FIRM FOR - TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices quoted by the Bidder on Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed' price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide 'the City with maximum options and flexibility as. regulatory and marketplace changes take place. 2.7: PRE =BID CONFERENCE: A Pre -bid conference will be held on March 30, 2012 at 10:00 .a.m.. in the City Manager's Small Conference Room,,-4th Floor, City Hall, and 1700 Convention Center °Drive, Miami :Beach, Florida 33139. Attendance (in person or via telephone) to this Pre -bid meeting is encouraged and recommended as a source of information, but is not mandatory.. Bidders interested .in participating in the pre -bid submission meeting via telephone must. follow these steps: (1) Dial the TELEPHONE NUMBER: 1- 877 - .953 -3061 (Toll -free North America) (2).Enter the MEETING NUMBER: 8982915# (note that the number is followed by the pound ( #) -key). 2.8 SITE .'INSPECTION: N/A 2:9 CONTACT PERSON: The contact person for this Invitation to Bid is Cristina Delvat. The contact person may be reached by phone: 305.673.7496; fax: 786.394.4000; or e-mail: cdelvat @miamibeachfl:gov Communication between a proposer, bidder, lobbyist or consultant and Procurement. Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing, to the contact person, with a copy to the City Clerk ( robertparcher (cDmiamibeachfl.gov and Gus Lopez ( guslopez (dmiamibeachfl:gov no later, ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies .to inquiries and any other corrections or amendments it deems necessary in written addenda issued priorto the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those .. made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.55, ENTITLED CONE, OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2:40 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly, identify samples may be reason for rejection of theebid. Unless otherwise indicated, samples' should be delivered to , the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2:11 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery � .. 1.. -.A r .A_ \ ,_r .. L.. a .,.. . I ! r.. ... ! _a....: _�.. 4...11 L loaded. L... ti��le: Iin! c Teri a. Y vS „ n�! �s?i_,r!- ;,lrl�l: k'ljp i�..iirlw�l:�._.ali lrl2��r !711- rlc- .e1Floaded. vendor: Delivery shall be prior to 3:30 PM, Monday through Friday with -in the City of Miami Beach.. 2.12 LIQUIDATED.DAMAGES::N /A 2.13 PERCENTAGE ABOVE VENDOR COST: ,- N /A '2.14 DISCOUNTS (From published price lists):' Bids shall be submitted on' the basis - of a discount from a manufacturer's published price list(§). Such :published price lists) -must be common .to, and accepted by, the industry in general.. The lists, must be printed, - properly identified, and dated as to .issuance and effectiveness: Revised published prices list(s) may be used as a means of price adjustments. However, all bids are .to. be firm through one (1) year, and revised price will not be accepted by the City until after that- date. Revised :published price list(s) will be accepted only in the event of an industry-wide price change, `as evidenced by .the issuance of revised price lists by the manufacturer. Revised prices .will not become effective until revised list(s) are submitted to the City under the vendor : cover . letter. identifying the :applicable�bid'.number.' Vendor . cover -letter and pricing list(s) must .be dated,, signed and -submitted to the Procurement Director. 2:15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders guidance only and no guarantee is.given or implied as to.quantities thatwill.be used during the contract-period. Estimated quantities are based upon previous needs. Said estimated quantities rriay - be used by the City for the purpose of evaluating .the low Bidder meeting specifications. .2.16 WARRANTY: The successful bidder will be required�.to warranty all equipment and parts supplied. The successful bidder must :accept return for full credit for items shipped in error or damaged in shipment. The City of Miami Beach shall. return items in "as received" condition. 2.17 GUARANTEE: The successful bidder will be required .to guarantee all work .performed for Installation for a minimum of one (1) year. 2.1.8 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM): Each bid must be accompanied by a minimum of five (5) separate references. '.Reference shall .include the name of the company, :a contact :person, contact person's email address,1he telephone number and number. 2.19. COMPLETE PROJECT REQUIRED: `N /A 2:20 FACILITY LOCATION: N/A 2.21 PURCHASE OF ITEMS NOT LISTED WITHIN THIS'SOLICITATION:`N /A- 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, .bidders must, submit with their bid, or within five (5) calendar days upon request from the' Procurement office, evidence that they are qualified to satisfactorily perform the specified work/services. Evidence shall - include all information necessary to certify .that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; 'has available'the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending .against him or his work; and is regularly engaged in providing this.lype ;of commodities: The evidence will consist of listing of work that has been provided to , public and .private sector clients, i.e. - nature of WORK within the last five (5) years. 2.23 :LATE -BIDS: At ,time, date, and place above, bids will be publicly opened. Any :bids or bids received after time and date: specified will be returned to the bidder unopened. The responsibility for submittind a bid /bid before.the stated time and date is solely and strictly the responsibility of the bidder /proposer. The City is not responsible for delays caused by mail, .courier service, including U.S. Mail, or any other occurrence. 2.24 • COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid. Form and all blanks filled in. To be considered a valid bid, the ORIGINAL 'THREE (3)' COPIES AND CD of the Bid Form pages and all required submittal .information :must be .returned, properly completed, in a sealed envelope. as outlined in the first paragraph of General Conditions. 2.25 MAINTENANCE AGREEMENT: N/A 2.26 EQUAL .PRODUCT.: "Manufacturer's name, 'brand .name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal . (substitution) may be bid', provided product so bid is found to be equal in quality, standards of performance, design, etc. to iterh specified, unless otherwise Vindicated. Where_ equal is proposed, bid must be accompanied by complete factory information sheets (specifications., brochures, etc.) and test, results of unit bid:as equal. 2.27' USAGE REPORTS: The City may request ,Annual, Usage Reports from successful bidder(s), to include: item number, item description, quantity ordered /supplied, unit/extended costs and.total .dollar amount citywide and per department. '2.28 'MIAMI-DADE /STATE CONTRACTS: The .City reserves the right to purchase supplies uch .as the ones specified in this contract from Miami Dade County or State Contract Vendors should it be determined that it is in the. City's best interest. .2.29 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required .to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well- trained .professionals, and must serve the public with dignity and respect. All business transactions with the City will .be conducted with honesty, .integrity, and dedication. INVITATION TO BID (ITB) No. 33 -11112 ELEVATOR INSPECTION SERVICES 3.0 MINIMUM SPECIFICATIONS 3.1 GENERAL The purpose of this bid is to establish a contract, by means of sealed bids, for the supply . of all labor, materials, tools and equipment necessary'to provide inspection of elevators .(list of elevators 'has been included .as part of this bid, see Appendix "A ") as specified herein, from a source(s) of supply that will give prompt and efficient service. 3.2. MATERIALS (N/A) 3.3: SCOPE OF SERVICES Successful bidder(s) will be required to perform the following inspections: 1. Periodic inspections: Periodic inspections shall be made by inspectors meeting the qualification requirements of the ASME QEI -Land holding a valid Certified Elevator Inspector license issued by the Florida State, Department of Business and Professional Regulations. The City of Miami Beach, Elevator Safety Section, will provide the proper .forms to be used 'for inspection, Inspections will be performed in accordance to ASME A17.1, Section 8.11. .(See Appendix °B" for- sample of forms) The original of the report will be returned, - daily, to the City of Miami :Beach, .Elevator Safety Section, for verification, entry into our records proper filing. One copy will be delivered to the elevator company by the inspector and another copy delivered to ,the owner's legal representative at the building. If a representative - of the owner is not available the report will be posted in a conspicuous location and a ,picture .taken. The picture will be required to be attached to the report. Incomplete or unclear reports - will not be accepted as valid. 2. Periodic Witnessing of Test, Cat. 1: Periodic witnessing of tests shall be made :by inspectors meeting :the qualification requirements of the ASME QEI -1 and holding a valid Certified Elevator Inspector license issued by the Florida State, Department of Business and Professional Regulations. The City of Miami Beach, Elevator Safety Section, will provide the proper forms 'to be, used for inspection and tests. Inspections and tests•will be performed in accordance to ASME Al 7. 1, Section 8.11. The original ,of the report will be 'returned, daily, to the City of Miami Beach, Elevator Safety Section, for verification, entry into.our records and proper filing. One copy.will .be delivered to the elevator company by the inspector and another copy .delivered to `the owner's.leg'aj representative at the building. If a representative of the owner is not ` available the report will be posted in a conspicuous location and a picture taken. The photo will be required to be attached to the report. Incomplete or unclear reports will not be accepted as valid. 3.Periodic Witnessing of Test, Cat.'5: Periodic witnessing of tests shall be made by inspectors meeting - the qualification requirements of the ASME QEI -1 and holding a valid Certified Elevator Inspector license •issued by the Florida State, Department of Business and Professional Regulations. The City of Miami Beach, Elevator Safety Section, will provide the proper forms to be used for.inspection and tests. Inspections and tests will be performed in accordance to ASME Al 7,1, Section 8:11. "The original of the report will be returned,. daily, to the City of Miami Beach, Elevator Safety Section, for verification, entry'into our records and proper filing. One copy will be. delivered to the elevator company by, the inspector and another copy delivered to the owner's legal representative at 'the building. If a representative of the owner, is not available the. report will be posted in a conspicuous location and a .picture taken. The .photo will be required to be attached to':the report. Incomplete or unclear reports will not be accepted as valid. Schedule of inspections will :be,provided.by the City in advance in a weekly basis to the provider. All locations are within the City limits. 3.3:1 Incomplete Inspection/test/report is defined by a report where all the work described . in.the report has not been performed. For example, an annual test that does.not include ther witnessing of emergency power operation when the building has a generator. 3.3.2 Compliance Inspection Process: Upon receipt of a Compliance Inspection Work Order from Elevator Safety Section the Contracted Inspection Company shall: 1. Visit the building with a`copy of the :Periodic Inspection to verify :if compliance with all items listed on such report has been:achieved. 2. Use one form per elevator. If .compliance has not been achieved, write a failed Compliance Report listing the items that have not ,been, complied with. The inspection action. would be DN. This Compliance Report is strictly to verify if the violations issued under a prior inspection report were corrected and is not meant.to issue any new violations. 3. Use one form per elevator. If full compliance has been achieved, write a compliance report with the inspection action AP. This.' Compliance Report is strictly to verify if the violations issued under a prior inspection report were corrected and is not meant to issue any new violations. 4. if -new violations are revealed, a new report, will be issued "with a new Periodic Inspection Report form "giving the owner 90 days to comply. 3.3.3 Minimum Requirements: Prospective bidders must have been in :business for a minimum of three (3) years.and must- submit with their bids six (6) references. The inspector shall meet the definition of "Elevator Personnel" in ASME A17.1 Section 1.3 and have documented training and at least one (1) year of experience performing inspections and performing witnessing of tests as specified in ASME Al 7.1 and Al 8.1 The inspector must be in possession of. current ASME QEI certification issued by a certifying organization and a valid Florida State, Department of Business and Profess lonal::Regulations_CEI_(C.ert: fled" Elevator_,insnector) ".iLicense. Qualification and duties.ofthe inspector shall meet or exceed the requirements of ASME QE1 -1 =2004, Part2. INVITATION TO BID (ITB) No. -33-11/12 ELEVATOR INSPECTION SERVICES •4.0 BID FORMAT Bids must contain the following documents, each fully completed, and signed as required. If any items are omitted, Bidders must submit the documentation within five (5) calendar, days upon request from the City, or the bid shall be deemed : non - responsive. The City will -not accept cost. information after deadline for receipt of Bids. 1.. Table Contents Outline in sequential order the major areas of the Bid, including enclosures. 2. Bid `Points to Address: Bidder must respond to all minimum requirements listed below., Bids which do not contain such documentation may be deemed non - responsive. a) . Introduction letter: Outline the bidders " - professional specialization; provide past experience .to support the qualifications of the .Bidder. Bidders .shall submit documents that provide evidence as to the capability to provide and implement the services as outlined in this ITB. b) Qualifications., of Bidder: Outline in detail the experience and qualifications of the business and individual members of the Bidder entity and experience of Bidder and /or Bidder members in providing similar projects /programs as .the ,one proposed. C) Past Performance Client Survey Information: Past performance information will be collected on all = Bidders. Bidders are required to identify and submit their best projects. Bidders will be required to send out Performance Evaluation Surveys to each of their clients. Please provide your client with the Performance Evaluation .Letter :and "Survey attached herein, and request that your client submit the completed .survey to Cristina .Delvat, at (Fax) 786.394.4000 or (e -mail) cdelvaie- miamibeachfl.gov and a copy to Gus Lopez, at (Fax) 786 - 394 -4007 or (e- mail) guslopez(cb-miamibeachfi.Qov The City will not accept Client Surveys -sent to the Procurement Division from the office of the Bidder. :Surveys must -be sent to the Procurement Division directly - from your client's office(s). Bidders are responsible for making sure their clients return the Performance Evaluation Surveys to the City. The City reserves the right to verify .and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client, documentation, site - visitation, and other independent confirmation of data. d) Cost Infornrfation: Bid Form must be completed and submitted with bid. e) References: List at least six client references in the Customer Reference.Listing Form, to include contact name, title, company,. address, :telephone number, e- _ mai mail' arlrlrpca faX_ . ntirrihar, _Plaaca , ensure. that...: the.._,infnrrr�atinn. ,ic l...__-....__,. -.. r ... current .3. Any other documents required by this ITB or any subsequent Addendum. INVITATION TO BID (ITB) No, 33- 11112 ELEVATOR INSPECTION SERVICES BID FORM COMPANY NAME: A We propose to supply all labor, materials, tools, and equipment necessary to provide elevator inspection services to the City of- Miami, l _.._ ------ i. TRACTION ELEVATOR SYSTEM BID 1: PERIODIC INSPECTIONS PRICE Per unitlins ection Inct�m�lete ins coon $ BID 2 WITNESSING OF TEST CAT. 1 l Per urntJtest c lncom !ep ke te st � BIQ 3: WITNESS[NG OF TEST CAT � ! Per unit/test oD s ( . Incomplete test, BID 4: COMBINED PERIODIC INSPECTIONS AND WITNESSING OF I TEST CAT. I Per unit/both reports c ' Incomp reports ' W Ii. HYDRAULIC ELEVATOR SYSTEM BID a: PERIODIC INSPECTIONS Per unitlinspection c Incomplete ins ection { BID 6: WITNESSING OF TEST CAT. 1 P er unit/test o -- — Inco mplete test _ $ qD- BID 7 COMBINED PERIODIC INSPECTIONS AND WITNESSING OF TEST CAT.1 ' PQr a`tS�nr-Ea 1 4 Incomplete. report 11 Ill. ELEVATOR COMPLIANCE INSPECTION _ ... . Fee for combined Compliance Inspection Report with action AP or DN, and new Periodic Inspection Re art as per descrip above $ Fee for.each Cormpiiance'inspection, with action AP or DN without any new , violation Periodic Inspection Report as per description above $ D b . L _ TOTA' L PAYMENT TERMS: NET 30. If other, specify here ANY LETTERS; ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE.' . SUBMITTED BY: .� � � �,i °� '� � COMPANY NAME: f 1 ti certify that 1 am authorized to execute this bid and commit the bidding'firm)i Bidders must acknowledge receipt of addendum (if applicable). Addendum No: 1:c Addendum No. 2: ` Insert Date Insert Date Addendum No, 3' Addendum N ©. 4; Insert Date Insert Date Addendum No. 5: Addendum No, 6 Insert Date Insert Date NA EITITLE(Print): ADDRESS- � � �� �� 1t�' &4e, i \`I y CITYISTATE ZIP: TELEPHONE ISO: p FACSIMILE NO: �.t7 ' FEDERAL I.D. #: CD - o og t INSURANCE CHECK LAST XXX 1. Workers' Compensation and Employer "s Liability, per the statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence farm), limits of liability $1,000,000.00 per occurrence for bodily injury property damage to include Premises /Operations; Products, Completed Operations and Contractual Liability. , Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as.written in "insurance requirements" of specifications). 3 Automobile Liability $1.,000,000 each occurrence ownedlnon- ownedlhired automobiles included. 4. Excess Liability.- $ 00.per occurrence to follow the primary coverages. XXX 5, The City must be named as and additional insured on the liability -policies, and it' must be stated on 6. ' Other Insurance as indicated: Builders Risk completed value $ 00 Liquor Liability $ 00 Fire'Legal Liability $ 00 Protection and Indemnity. $ 00 ---- Professional Liability $ 00 Employee Dishonesty Band I.. 00 ____ Theft Covering Money.andlor:Property Of others $ -.00 XXX 7. Thirty .(30) days written cancellation notice required.. XXX; 0.. Best's guide rating b+: VI or better, latest edition. XXX 9. The certificate must state the RFQ.number and title PROPOSER AND INSURANCE AGENT STATEMENT: We understand the Insurance Requirements of these specifications and that evidence of this insurance may be required within five (5) days after Proposal opening. Selected 'Proposal's failure to procure or maintain required - insurance program .shall constitute a material breach of Agreement under which City may immediately terminate the proposed Agreement. Proposer Signature of Proposer APPENDIX A INVITATION TO BID (ITS) Rio., 33- 19/12. ELEVATOR INSPECTION SERVICES REWSEt) CUSTOMER REFERENCE LISTING Bidd4es shall furnish the names, addresses, and telephone numbers of a minimum of five.(5} separate references. 1} Company Name &nf Address, . x d Contact Person /Contract Amount, Cc'c. cC m� , Cn Q Telephone No Fax No. 4 E -mail .c V � f mp,40 0 C +gym Company Name Address _ iCT1Cfi Contact Person/Contract Amount clua Telephone Nb. 5q Fax No 95' - - '4 E- mal C T kC'C 't} Company Name \1 1 [mot t "�j e C Address (+ L' C ' J� to Contact Person/Contract Amount LGL � L., ,t 1w; Telephone No. , G o °- P90 _ Fax No. to _D - i E -mail Laf 6 1A u Uo I �' t t w.c 1" � r } Company Name k 1 � `' _ "f O Address N \JJ , iam� k l Ldp Contact Person/Contract Amount Telephone No. Fax No, E -mail { V -� t,) . (. 5) .. Company Name "; ice. ( c ' C0: Address QO Contact Person/Contract Amount Telephone No Lek- (P 55 Fax No 54 c ( D - 5 I9 E - mail T' ic) �`�rC3�1C'xn l.}` t) . 'Cl O tt a ) Company Name i t Address C)Cf'Cl? C . Contact Person/Contract Amount j j �'. V`l Ma Telephone No. Fax Nca: E -mail l jj I RFF' Pao. 33_11112 Elevator Inspection Services " Adderndurn ##1 4/10/2012 APPENDIX .0 INVITATION TO BID (ITB) No, -33 - 11112 ELEVATOR INSPECTION SERVICES CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE:.Information supplied in response to this questionnaire is subject to verification. Inaccurate or - incomplete answers maybe grovnds.for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach,. Florida: BY: Iln Principal Office. a 5W Ir ' Ave R M �,K icma:� X How many years has your organization been in business under the current business name? Does your organization "have current occupational licenses entitling it to do the work/service contemplated in this Contract? , Please state license( type and number: Include copies of above licenses and certificates with bid. Have you ever had a contract terminated due to failure to comply with contractual specifications? If so, where and why? In what other line s of business'are you financially interested or engaged? Give references as to experience, ability, and financial standing, Is the business entity a Miami Beach -based Vendor? Y t N . _ 1 r - a i; :Yes, please submit a copy of a Business Tax Receipt issued by the City of Miami Beach, or docurrientation - to demonstrate that the headquarters is in the City of Miami Beach, or documentation RFF' No, 33 -11112 Elevator Inspecfion Services 4ddendurn #1' 4/5/2012 which proves that goods and /or contractual 'services are being produced or, performed, as appropriate; in the City of Miami Beach. Is the business entity owned by a certified service-disabled 'veteran, and or. a small business owned : and controlled by veterans, as defined on Section 502 of the Veteran Benefit Health, and Information Technology Act of 2006, and gited in the Database of Veteran -owned Business? Yes . O No Vendor Campaign Contribution(s): a. You must provide the 'names of all individuals or entities (including your sub - consultants) with a controlling financial interest.. The term "controlling financial interest" shall mean, the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. W b. Individuals or: entities (including our sub- consultants) with a controlling 'financial interest: have have not contributed to the c ampa i g n. e directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami beach. Please . provide the name(s) and date(s) of said contributions and to whom said contribution was made. 1 HEREBY CERTIFY that the above answers are true, and correct. EGiLCy�:rt._t� (SEAL) (SEAL) AMMALTA#WlMIC) * My COMMISSION # EE 137131 s T EXi'111ES: Nevember 19, TD15 RFP No. 33 -11112 Elevator Inspection Services Addendum #1 4/5!2012 MIAMI BEACH i I i - City of Miami Beath, 1700 Convention Center Drive, Miami-Beach, Florida'33139, www.miamibeachfl.gov PROCUREMENT. DIVISION Tel: 305- 673 -7496 Fax: 786.394 -4000; Date: " (Client's Name) Individual Providing the Survey Response: Phone: Fax: E -mail: °Subject: Performance Evaluation.of Number pages including:cover.2 To Whom It May :Concern: The :City 'of Miami Beach has implemented a process that collects' past performance information on contractors that have provided elevator inspection services. The information will be used to assist City of "Miami Beach in the - evaluation of a contractor for services performed foryour agency of company. The company listed in the subject line has chosen to participate in program. They have listed you as a - past client that .they have done work for. Both the company .and City of Miami .Beach would greatly, appreciate you taking a - few minutes out your busy day to complete the- accompanying questionnaire. Please review all items in the following document and answer the questions -to the best of your knowledge:.Should you have difficulty understanding - the question's meaning, please provide :your :'best judgment 'as.to its understanding and score .accordingly. Please return to Cristina "Delvat by - April '16, 2012, via fax to 786.394.4000 ore-mail cdelvat(a)miamibeachfl.gov Thank your time and effort. -Gus Lopez, CPPO Procurement Director ,M'MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachfl.gov PROCUREMENT DIVISION Tel: 305 - 673 -7496, Fax: 786-394 -4000 PERFORMANCE EVALUATION SURVEY ITB 33- 11/1.2 Date: Company Name: :Point of. Contact: Phone • and Email: Please evaluate the performance of the company (1 - poor; 10— excellent). NO CRITERIA UNIT Ability to complete inspection reports accurately and on 1. time in accordance with requirement 2.2 of ASME QEI -1 (1 -10) 2004 2 Ability to provide timely inspections when requested '(1 -10 3 Ability to follow and maintain weekly schedule of tasks (1 -10) provided b section chief 4 Ability to provide excellent customer service with ) p rofessional approach {1 -10 5 Quality of inspections and test as required by ASME A17.2 (1 -1.0) 6 Ability to perform quality work .under emergency (1 =10) conditions Perform daily functions in accordance to requirements 2.1 7 of ASME QEI -1 -2004 (1 -10 ) - Overall ";Comments: Company providing Referrals Contact Name: Contact Phone and Email: Date of Services: y Dollar Amount for Services: 'Please return this questionnaire to Cristina Delvat.by April 16,.201.2, via fax - to '786.394.4000 or e -mail cdelvat(a_miamibeachfl.gov AVv. SF QUICK. REFERENCE GUIDE TG EQUAL BENEFITS C0tVA1AI�ICE STEP l: UNDERSTANDING THE LAW STEP 2:: HOW TO COMPLETE THE DECLARATIOW NON-DISCRIMINATION IN , CONTRACTS AND .What does the law require? BENEFITS :FORM The proposed Ordinance will require certain contractors doing business with the City of "Miami Beach, who are awarded a Section l asks for information about your company. If the contract pursuant to comparative bids, to provide "Equal Benefits" company employs 50 or less employees in the to their employees with domestic partners, as they provide to' US., skip to'Section 4, date and sign. employees with spouses. Section 2. Question 1 A . asks whether your company Who.is covered by this Ordinance? prohibits discrimination against people based on the Competitively bid City contracts valued at over $100,000 whose categories listed. contractors maintain .51 or Mora full time employees an their Answer "YES" if yout company does 'have, such a payrolls during 20 or more calendar work - waeks, For more policy; information,.:sae Equal Benefits Ordinance Summary. Answer '.NO " if your company does not have such a policy. What benefits are covered? The'Qrdinance applies to all benefits: offered by a contractor to its Question'iB asks whether,your company agrees to include employees who have spouses or.domeslic partners and all benefits a nondiscrimination clause in all subcontracts entered into offered directly to such spouses or domestic partners, even when for the performance of a substantial portion of the any the employee pays the entire cost of the -benefit. This includes but contracts you have wish the clause must include is not limited to: sick leave, bereavement leave, family medical all of the categories listed.in question IA. You must answer leave, and health benelits: this question even if your company will not be entering into any subcontracts associated with work performed for the What is a :Domestic Partner? city. A "Domeslic Partner" shall mean any two (2) adults of the some or Answer "YES" if you will agree to include .a different sex wh have registered.as domestic partners with o nondiscrimination clause In subcontracts. government body pursuant fio state and local law authorizing such Answer "NO" If you will not agree to include a registration, or with an infernal registry maintained by the nondiscrimination clause in subcontracts. employer of at least one of the domestic partners., ' Question 2A asks whether your company offers benefits What if -a 'contractor is unable .to offer - benefits (such as medical insurance) to employees' spouses or to equaEly3 employees because they are married (such as bereavement Some contractors are unable to find an insurance company willing leave which can be taken .because of the death of a to offer domestic partner coverage:.When a contractor. takes all ..spouse, or family medical ieave which can be taken reasonable measures to'stop discriminating, but can't for reasons because of a spouse having a serious medical condition). outside its control, it.can :comply with the Equal Benefits Ordinance Answer "YES` if you offer any such benefits. If It agreas to pay a cash equivalent. A cash equivalent is the Answer "NO' if you do not offer any such benefits. amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa.• For more NOTE: You are considered as offering a berrefft even if information, see Reasonable Measures Application. you don't pay for it. If access to the benefit is offered, but the cost must:be paid in whole or in part by the employee, What .if .a company will campty but nerds, :time !o tic you shouia' still answer "YES ': It? Once a contractor makes it clear that it will comply with the Question 2:B asks whether you company offers benefits Declaration, in certain situations ending discrimination in benefits (such as medical lnsurancej to employees' domestic maybe delayed, for instance, offering medical insurcrnce may be partners or to employees because they are in a domestic delayed .until the contractors next enrollment period, other partnership (such as bereavement leave which con be taken benefits, such as bereavement leave, may be delayed until the . because of the death of a domestic- partner, or family contractors personnel policies can be revised. For more medical !leave which can be taken because of a domestic information, see Rules of Procedure of. the Substantial Compliance partner having a serious medical condition). F orm. Answer "YES" if you offer any such !benefits. • Answer "NO" if you do not offer any such benefits NOTE, To comply, your answers to questions .2A and 28 should Family Leave Your company's Family and Medical be the some. to very limited circumstances, you may comply Leave Act policy. All companies with SO or more without offering benefits equally. See Reasonable Measures employees must offer this benefit. Your policy should " Application Form. indicate that employees may take leave .because of the serious medical condition of their spouse or domestic Question 2C should be filled out ONLY if you have answered Partner. "YES' to question 2A and /or 2B. It asks you to indicate which . benefits you offer to spouses (or employees because they are. parental Leave Your company's policy indicating that married); which benefits you offer to . domestic partners (or employees may take leave for the birth or adoption of a " employees because they are in a domestic partnership), and child, to care for a child who is ill, and /or to attend school which benefits you do not offer. Please. indicate only those benefits appointments. If leave is available For stepchildren (the . offered, if you offer benefits not already listed, write them in where spouse's child) then leave also should be available for the, it says "other ". Remember, offering access to a benefit is still child of a domestic partner. considered a benefit, even if your company does not pay for if. Employee Assistance Program ,Your company's Note: If you can't offer all benefit in a nondiscriminalory manner employee assistance program policy confirming that because of reasons outside your control, (e.g. there are no spouses, domestic partners and their parents and children insurance providers willing to offer domestic partner coverage) are equally eligible'(or ineligible) for such benefits. - you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, Relocation &'Travel Your company's policy confirming submit a completed Reasonable Measures Application Form with that expenses for travel or relocation "will be paid on the all,necessary attachments and have your application approved by some basis for spouses and domestic partners of " the Procurement Division of the City of Miami Beach. employees. Discounts, Facilities $ Events Your company's ,policy step 3:'ATTACH`THE NECESSARY'DOCiJMENTATlON confirming that discounts, facilities (e:g. gym) and events (e.g. holiday party) are equally' available to spouses and Section: 3 .states that you must submit documentation that verifies domestic partners of employees: all benefits marked in your answer to Question 2C are offered in a nondiscriminatory manner. When possible, it is best if you submit Credit Union Documentation from the credit union this documentation along with your Declaration form. For .policies indicating that spouses and domestic partners have equal that are .unwritten, submit a letter to the Procurement Division access to credit union services. . indicating this. Use the list below as, a guide for the type of • documentation needed. Child Care Documenfiatiorti that the children of spouses (stepchildren) and children of domestic partners have equal Medical Insurance A statement from your medical insurance access to childcare services, provider that confirms spouses and domestic partners, (as defined under this Ordinance) receive equal coverage in your medical Other.Senefits Documentation of'ony other benefits listed plan. This may be in ❑ letter from your insurance provider, or to indicate that they are offered equally, reflected in the eligibility section of your official insurance plan document. Similar documentation is needed for other types of . For medical 'insurance companies , providing domestic insurance plans. partner coverage , in the State of Florida, refer to the Domestic Partner Insurance Coverage Search available Retirement Plans (including 401k & pension plans)* online at: www,miamibeachfl.gov under Business, The sections of your pension plan detailing how employees Procurement drop down list. receive benefits. This - should cover joint annuity options and pre retirement death benefits. Documentation should. indicate that For Benefits it s . Ordinance on the City of Miami Reach ble employees with "domestic partners and employees with spouses econce or how to complete the e applicable receive the same benefits and payment options. forms, please contact: Bereavement Leave Your bereavement leave of funeral leave Cristina ©elvat, Contracts Compliance Specialist policy indicating the benefit is offered equally. If your policy PROCUREMENT DIVISION allows employees Time off from work because of death of a 1700 Convention Center Drive, Miami Beach, EL 33139 Tel: 305-673-7496 / Fax: 786 =394 -4000/ spouse, it should also allow for time off because o tie death of a .,nstinadelvat@ env ; domestic pariner. If the policy allows for time off due to the death I . of a parent in-law or other relative of a spouse, it must include time We are committed to providing excellent public service and safety off for the death of a domestic partner's equivalent relative. to all who live, ++-ork and play in our vibrant, tropical, historic community. /MI BEACH CITTOF MIAMI BEACH DEC LARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1 Vendor Information ii Name of Company a �, � e Name of Company Contact Person: Phone Number-.1% ) AIM Fax.Number: q lD�4 -5a \.� E- mail Vendor Number (if known): - - Federal ID or Social Security Number: C�(p—f ;�sts4 Approximate Number of Employees in the U.S.: 4 _ (If . 60 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? _Yes No Union name(s): Section 2. Compliance Questions Ouestion 1. Nondiscrimination. - Protected Classes A. Does your company agree tv riot discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed - below? Please note: a "YES" . answer means your company agrees it will not discriminate; a "NO" answer. means your company refuses to agree that it will not discriminate. Please answer yes. or no to each category: Race'. i Yes . No !. Sex Yes _ No Color _ Yes _ No j Sexual orientation _ Yes _ No Creed — Yes — No I` i Gender identity (transgender status) Yes _ No Religion — Yes _ No i _i Domestic partner status ' _ Yes _ No National origin _ Yes _ No. I.! Marital: status Yes No I Ancestry _ Yes _ No i Disability Yes _ No i Age — Yes _ No i t AIDS/HIV status _ Yes _ Nn Height " _ Yes _ No i Weight _ Yes _ No B. Does your company agree to insert a similar nondiscrirnination provision in any subcontract you enter into for the performance of a substantial portion of the contract ,you have with the City? Please note: you must answer this -, question, even if you do not intend to enter into any subcontracts. Yes Question 2. Nondiscrimination - Equal .Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Will your company: provide or offer access to any benefits to- employees with spouses and /or to spouses of employees that may be assigned to work on the City.of Miami.Beach contract? Yes No B. Will your company.provide or offer access to any benefits to employees with (same or opposite sex) partners* or to domestic partners of employees that may be to work on the City of.Miami Beach contract? Yes No *The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners.with a government body pursuant to state or local law authorizing such registration, or with an.internal registry maintained by the employer of at least one of the domestic partners. A 'Contractor may institute an internal registry to allow for the provision of equal benefits to. employees with domestic partner who do - not register their partnerships pursuant to a governmental body authorizing such registration, or . who are located in a jurisdiction where no such governmental. domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership:registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 2B, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all.items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2.. (continued) C. Please check all benefits that apply to your answers above and list in the `other" section any additional benefits not already specified. Note: some benefits are provided to employees •because they have a spouse or domestic - partner, such as bereavement leave; other benefits are provided directly to the "spouse or domestic, partner,- such as medical insurance. BENEFIT Yes for Yes for Employees No, this:Benefit Documentation of this Employees with. with Domestic is Not Offered Benefit is Submitted ' Spouses Partners with this Form -Health ❑ ❑ o 13 Dental ❑ ❑ ❑ ❑ Vision ❑ o ❑ ❑ Retirement (Pension, ❑. ❑ ❑ ❑ 401 (k), etc. 'Bereavement ❑ ❑ ❑ ❑ Family Leave ❑ ❑ ❑ ❑ Parental Leave ❑ ❑ ❑ Employee Assistance ❑ ❑ ❑ ❑ ' Program Relocation & Travel ❑ ❑ ❑ ❑ Company'Discount, ❑ ❑ ❑ ❑ Credit Union ❑ ❑ ❑ ❑ Child Care ❑ ❑ ❑ ❑ Other ❑ ❑ ❑ 13 Note: If you can not offer.a benefit in a nondiscriminatory manner because of reasons outside your rontrol, (e,g., there are no insurance providers in your area willing to _ offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed. Reasonable Measures Application with all necessary attachments, 'and have your applice tion approved by the City Manager, or his designee. Section- 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance .provider, or a copy of the eligibility section of your plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does, not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? Yes No . Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Exe � ._:. . cuted this � day of ' A in the year at ^ll City State Signature Mailing Address Name of Signatory (please print) City State, Zip Code �keSi e Title CITY OF MIAMI -BEACH 'REASONABLE MEASURES APPLICATION :Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ONLY IF :You: a. Have taken all reasonable measures to end discrimination in'benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must.submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The :dates on which such benefits providers were contacted; 3. Copies of any written . response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral.responses; and 4. Any other information you feel is relevant to 'documenting your inability to end discrimination "in benefits, including, but not limited to, reference to federal or state .laws which preclude the ending of discrimination in benefits: I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing istrue-and correct and that I am authorized to bind this entity . contractually. Name of Company (please print) Mailing` Address of Company "Signature City, State, Zip I mo' Name of Signatory (please print) Telephone Number Title Date CITY OF MIAMI BEACH SUBSTANTIAL COMPLIANCE AUTHORIZATION FORM Declaration: Nondiscrimination in Contracts and Benefits This form, and supporting documentation, must be submitted to - the Procurement., Division by entities seeking to .contract with the City of .Miami "Beach that wish .to delay ending their discrimination in benefits pursuant .to the Rules , of -Procedure, as set out below. Fill out all sections that apply. Attach additional sheets.as necessary. A. Open Enrollment Ending discrimination in benefits may be delayed until the first effective date after , the first open enrollment process following the.date the contract'with the City begins, provided that the City Contractor submits to the Procurement Division - evidence that ;reasonable efforts are being undertaken to end discrimination in benefits. This delay may not :exceed two years from the date the contract with 'the, City is entered into, and only applies to benefits for which -an open enrollment process inapplicable. .Date next benefits plan year begins: Date .nondiscriminatory benefits will be available: Reason for Delay: Description of efforts being undertaken to end discrimination in-benefits: j B. Administrative Actions and Request for Extension .Ending discrimination in benefits may be.delayed to allow administrative steps to be taken to incorporate nondiscriminatory benefits into the . City Contractor's infrastructure. The time allotted for these administrative steps shall apply only to those benefits for which administrative steps are necessary _and may not exceed three months. An extension of this time may be granted at the discretion of the Procurement. Director, upon the written request of the City Contractor. Administrative steps may include, but are not :limited to, such actions as computer systems modifications,. personnel ,policy revisions, and - the development and distribution of employee communications. Description of administrative steps and dates to be achieved: If requesting extension beyond three months, please explain basis: C. Collective Bargaining Agreements (CBA) Ending discrimination in .benefits maybe delayed until the expiration of a City Contractor's Current collective bargaining agreements) where all of the following . conditions have 4. The provision of benefits is governed by one or more collective bargaining agreement(s); .2. The - City Contractor takes all reasonable measures to end discrimination in benefits either - by requesting that the Unions involved agree to reopen the agreements in order for the City Contractor to take whatever steps necessary to end discrimination in .benefits or by ending discrimination in benefits without reopening the collective bargaining.agreements;:and '3. Inthe.event that the City Contractor cannot end discrimination in benefits despite taking all reasonable measures. to do so, the City Contractor provides a cash : equivalent `to ,eligible employees for whom benefits are not available. :Unless otherwise authorized .in writin by the 'Procurement Director, this cash equivalent payment must begin at the ` time - the'Unions refuseto allow the collective agreements to be reopened, or in any case no longer than three (3) months from the 'date the contract with the City is entered into. For a delay to be granted under this provision, written proof must be submitted with this form that: • The benefits for .which the delay is requested 'are governed by a collective bargaining agreement; • All reasonable measures have been taken to end discrimination,in'benefits (see Section C:2, above);.and A cash equivalent payment will be provided to eligible employees for whom benefits are not available. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I'am authorized to -bind .this- entity contractually. Name of Company (please print) Mailing Address of Company Signature City, State Zip Name of Signatory (please print) Telephone Number Title . Date APPENDIX "A„ LIST OF .CITY ELEVATORS Hydraulic Elevators 822.: --Roped Hydraulic Elevators 24 Traction Elevators 980 ELEV.Elevators 1,828 ESCL Elevators 45 Elevating Devices 2,040 'TOTAL 5,739 APPENDIX «B» aC"� UJ 0 � as m �� ;,I CJ' per a ice a c c.!2 o CL p vi m ct� } ` IdJ +�" d ill' HJ 0 4 0 "�. E ..t $ Z. 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NMR'.CLEi1199lI +Ifflstll..14.u9 - - ' �ii.rilr[irt� De�,artr'I'�rtt Fiwvatnr Safety ��:tinrr T 'I Year Escalator Date of Test; Eucalatar ttuttt:tser: i3L# - tevatcar-coml2 n representative: Name: GC QEl certified 'inspector WitneSsinct: Name: QEt ESCALATOR TEST RECDRD Rule 'i99G Recrrririrtrt Coda iVi0 i9feattfwtetE1 IntEiat 'Pest Role I 1008.Za 800 MaGiairhes:Spaue,.aaux;uub, light., inwptardts 1008.2b 805.3e Machine Space Stop Switch 1008:2c 805.10 Controller Wiring'& Fuse Inspection . . 1'00$.2d 804.3 Brake Torque 1008.ZO M.216. - Speed- Gawrnor 100E.2t 805.3d Brokum Drive Chain Device � 805.3 1]�isconrteat hU*r Device .._ 1t108.2f 1008.29 805.3h Rever"I'8tvp Switch 1008.2h _ 805.3c $mkan Stop Chain Device 100821 _ 805.31 Step Uathwat, Device 1fl082j 805.5 Missing: Stop Device 1008.2k 805 Ak .Staan LaawW D avicaa k 1006.21 1206.6 Step .Chahr 1 truss l nspeet ivri (, 1f 36 2rn Stopper[ 8andtal[:Device. 1QitII.2n 005.6 Tandem Operation 1008.20 80311 Speed Test DC Drive Motor j 1,007.2] 805.3a Emf9ency Stop Switch 100 72j 8052 Starting wItctres 1007.2k t I Lower Skirt Obstruction Device ° 1007.2k 805.3f Both Skirt Obstruct an Device 100721 Stopped: Handrail Device ? ' _ BRS.4 i-iwr►a4raii !ipaa$d Mostitorirsg 805.1n Combpiateimpaat.Do*Jctr 405A Handrail -Entry Device UP&Down Elevator Inspections April ,r3, 2012 City of Miami Beach 1700 - Convention Center Drive Miami Beach, Florida 33139 : Dear Sirs: Thank you for the invitation to participate in BID (ITB) NO. 33-11/12, for Elevator Inspection Services. I would like to take this opportunity to introduce myself and my company. I am Peter Rivero, President of Up & Down Elevator Inspections Inc., founded in August 2004. We are a fiill.service vertical transportation inspection company, with offices in Miami and.Fort Myers, Florida. I have been in the elevator industry for over 20 years receiving my. inspector's license in 2002. Registered with the State of Florida's Bureau of Elevator Safety, our inspectors are QEI- certified through the National Association of Elevator Safety Authorities (NAESA) or Work Preservation Fund, and we are accredited by the American Society of Mechanical Engineers (ASME). With over 50 years combined experience:in the elevator industry, we have been providing our outstanding. service statewide. Our mission is to provide the highest level customer satisfaction and confidence by providing our clients with qualified and trained, inspectors to identify elevator code deficiencies quickly, thoroughly, and efficiently."We pride ourselves with our excellent customer service and hands -on management of the entire inspection procedure between the customer and (AHJ) Authority Having Jurisdiction, from scheduling inspection with all service providers and management companies until accomplishing final Certificate of Operation.'' Once again, we thank you for the opportunity to be a part of City of Miami Beach BID process. Sincerely, Peter Rivero President 1421 SW 107 AVENUE #140 + MIAMI, FLORIDA 33174 OFFICE: 786.295.4694. FACSIMILE: 305.964:5212 UP&Down :. "Elevator.Inspections PROFESSIONAL QUALIFICATIONS FOR PETER RIVERO • Member ofNAESA International (accredited'by the American Society of Mechanical Engineer) • Certified Elevator Inspector in the State of Florida (pursuant lo Chapter 399, Florida. Statutes). • Certificate of Competency. State of Florida. Certified Elevator Technician by NEIEP (National Elevator Industry .Educational .Program). • Worked as a mechanic for IUOEC (International Union of Elevator. Constructors) Local 71 for 12 years with the largest elevator companies, both local' and world wide, such as: Miami Elevator, Otis, .Schindler, ThyssenKrupp Elevator and Montgomery-Kone. • Worked 2 years as inspector for NEIS • President and QEI for Up & Down Elevator Inspections Inc., since 2004: 1421 SW 107`h AVENUE #140 • MIAMI, FLORIDA 33174 OFFICE: 786:295:4694 ,• FACSIMILE: '305.964:521'2 r Down Elevator Inspections , PROFESSIONAL QUALIFICATIONS FOR MARTIN STEVULAK QEI :through Work Preservation Fund • Certified, Elevator Inspector "in the State of Florida (pursuant to Chapter 399, Florida Statutes). • Certificate of Competency State of Florida. • Certified Elevator Technician by NEIEP (National Elevator Industry Educational Program). • Worked as a mechanic for IUOEC (International Union of Elevator Constructors) Local 71 for 35 years with the largest elevator companies Millar Elevator, Otis, and ThyssenKrupp. • OSHA Construction Outreach Trainer (active instructor) • Taught five years for NEIEP Inspector for Up & Down Elevator Inspections Inc., since 2007. 1421 SW " 4140 _• MIAMI, FLORIDA 33174 OFFICE: "786.295.4694 • FACSIMILE: 305.964.5212 DoWn' Elevator Inspections STAFFING PLAN We are equipped with two inspectors which "handle the:inspections and-scheduling of their work directly with the elevator company. Peter Rivero QEI, CC, CEI estimated to complete'70% of. the inspections. • . Martin Stevulak QEI, CC, CEI estimated-to complete .30% of the inspections. Our office staff consists of two administrative assistants handling invoices, inspection reports to be filed with each jurisdiction, communication with customers -and elevator service companies to ensure violations are corrected and other clerical tasks: • Clara Rivero working for UP &:Down Elevator Inspections for 7 years. • Johnny Suriel working for UP &.Down Elevator Inspections for 3 'years. 1421 SW 107` AVENUE # 140 MIAMI. FLORIDA '33174 OFFICE: 786.295.4694 FACSIMILE: 305.964:5212 Wr FLORIDA DEPARTM:ENT OF STATE Glenda E. Hood Secretary of State August 3, 2004 EXPRESS CORPORATE FILING SERVICE INC, y The Articles of Incorporation for UP & DOWN ELEVATOR INSPECTIONS INC. were filed on August 3, 2004 and assigned document number PO4000113250. Please refer to this number wherever corresponding with this office regarding the above corporation. The certification you requested is enclosed. PLEASE NOTE:. Compliance with the following procedures is essential to maintaining your corporate status. Failure to do so may result in dissolution of your corporation. A -corporation annual report .must be filed with this office between January 1 and May 1 of each year beginning with the calendar year following the year of the filing /effective date noted above and each year thereafter. Failure to file the annual report on time may result in administrative - dissolution of your - corporation. A federal employer identification (FEI) number must be shown on the annual report form prier to its filing with this office, Contact the Internal Revenue Service to insure that- you receive the 'FEI number in time to file the annual report. To obtain a FEI number, contact the'lRS at 1 -800- 829 -3676 and request SS-4. Should your corporate mailing address change, you must notify this office in writing, to insure important mailings such as the annual report notices reach you.. Should you have any questions regarding corporations, please contact this office at the address given below, Donne Martin, Document Specialist - New Filings Section Letter Number: 504A00048345 Division of Corporations -.P.O. BOX 6327 Tallahassee, Florida 32314 STATE OF FLi"q AC# S ? 9 C1 ENT OP BUSx SS , 'R ©FESIONAL srarE FLORIDA AC# REGUL ELC42S c3F ar- TSINESS AND 1 'l0 00000Oflflfl Pltt7FESSIpNAL REGfJLATION EL E V ATOR COpAIY CEI1�3b 2 1/8./Z1 0 flQflflfl04 UP & Z}t3tvri7 0 ELVA1"pR Ii+l3pECTIONS E ELEVATOR C4MPARY I LEtTATOR INS ECTOR REQUIREI) TO RIVE`RO 'P$DRp.' x. BY CE CARRY OR B rs Et3T RA LIABILITY OVERE CERTIFIED FL VAZ'{3R '.p Under theEQUZRED '(�. INSP ECTOR - txp �atxan slat., DZC 31.E Prevision of $Y t3E AR$Ir QR BE 2QI2 x•399 NERAL LIABILITY 2 L11 i 1 64 0 0 018 $ BTIFS� under tho P flVERED NSURA11t�Lr viracton emote DEC -31 isiotsa of ch.399 es .. U12. L13110900313 STAT of FLORIDA AC# $ ? 9$,,i r DEPARTMENT OF BUSINESS AND � NA .e at�t�rn�t��t1� PROFESSIOXAL SGUZATi ©rr . l ( This l ce that CC1148 11 /09/11 110177731 J �ed�01 CERTIFieAT - C ' rty����}�}y��r¢��!�j ��Y•IV a ' � ' is q{lai RIVERO, pE aRa s CERTIFIED.E« EF Gersa#on' RT 'No- 3? RE IPIRD ELEVATOR TECHNICIAN SY QUIR ��� LYdect ve [rate ED TO' CARR'Y' `OR BE COVERED Expiraboq 2 GRNER;Z L LIABILITY IAtStJRANCE NAF_SA. CF;$TI. t. , under Lkse.. oP eh.399 s8 Priv ate 8xplratS on ea ta:.DRC 31', . - L11 e9't"IbEt 2012 �xecu' _ 11tJ900025 vEi3i�t TOR I .T �C7TISV ^1E?LT r + - 3 IV IV ♦ / \L VJV311 IV_i I.I JY•Xxv Iw cJIV 3.Y t i w. 'i?34 hOJ � i f Zst� �OZ� c 7 i \ "OZ) Ltd Y MR ET6Z ZTOZ 'Tt Oi'Q 3'94"Vp UOTIVITdXE 'ev il. 8ta¢i�p1 H OH T a' OOfl0000 TTO Ell 1ITE006ZZTT1r1 .W.: : Voj Old 40 V., : 8 I .. . . ..___. r � _ _ �._.. ` hi$ adtaowiedgeS that kartin Stevulak is an OSHA Construction Outreach Vainer TYati tern are authorized to mduo 10- and 30- hour Construction i vutmcb training is acmdautt with ga ddines provided by the OSHA Training Id$titutC E ires �aQ /l2 Dtrectvr: CS `�. ,��tte�S xp' - r �s.• t �"�.` .:rw °' 1Ph 4,T102f Ttas a atrna►t. ay t .0 a � tad a6 afl ~ tN-ft1l+' Bfte tNOtkitTra -thr + Y, t our" OS aktf to apoy>t dwi Fe'a'*tin9 PrMCiAh6. to ` �E� t L 9 " E- R ETi �� � r�� R T ; I wodc. a "iraw Idlawa�i" twill � i � V +1 , y � ' '�i 4 Y. � f�� tyip. i:l7 �.• ,..:., ±±�� T�� } yi�t �c�+Z ray: genry !I'Stflp V ^ - ' �I'T.i]i AL lv+�` i .,41 M1�$I., t koft" C04A p(yW at TtBINAg FCu�4mn T8 �J14i ir.%.. E anon ttaw Kymtr4tiom darer Z3$C�, i �1��9A0�3 j.l I'v Elevator industry Work Preservation Fund This is W certify that j Martin Stevulek is qualified as an Elevator Inspector Certification # E000046 I 3 " ' Effective mate: 013117/2006 Y Expiration Date 0313112013 y �r1JJ111 \� WG Ho siqAure ,.�� ff l� nspectar Signature of Authorization