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2012-27925 Reso RESOLUTION NO 2012-27925 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THAT CERTAIN RETAIL LEASE AGREEMENT BY AND BETWEEN THE CITY OF MIAMI BEACH, THE MIAMI BEACH REDEVELOPMENT AGENCY AND PENN 17, LLC. (LESSEE), DATED SEPTEMBER 16, 2011, INVOLVING THE LEASE OF APPROXIMATELY 7,655 SQUARE FEET OF GROUND FLOOR RETAIL SPACE AT THE PENNSYLVANIA AVENUE GARAGE, 1661 PENNSYLVANIA AVENUE, MIAMI BEACH, FLORIDA; SAID AMENDMENT PROVIDING FOR THE FOLLOWING: 1)AN ABATEMENT OF ONE(1)MONTH'S RENT AND DEFERRING AN ADDITIONAL TWO(2)MONTHS' RENT TO BE PAID BY THE LESSEE IN LUMP SUM OR IN THIRTY SIX (36) EQUAL MONTHLY INSTALLMENTS, COMMENCING IN THE THIRD YEAR OF THE LEASE TERM, AND ENDING ON THE LAST DAY OF THE FIFTH YEAR OF THE LEASE TERM; 2)INCREASING THE SIZE OF THE TENANT'S ADDITIONAL AREA(STORAGE SPACE),AS DEFINED IN SECTION 3.11 OF THE LEASE,TO INCLUDE AN ADDITIONAL 284 SQUARE FEET(FORMERLY DESIGNATED FOR STORAGE OF THE BUILDING'S FLOOD PANELS); 3) INCREASING THE CHARGE FOR COMMON AREA MAINTENANCE (CAM) FROM $98,850 PER YEAR, TO $101,690, TO REFLECT THE INCREASE IN THE SIZE OF THE STORAGE SPACE;AND 4) PROVIDING FOR THE CONSTRUCTION OF A NEW REPLACEMENT ENCLOSURE,AT THE TENANT'S SOLE COST AND EXPENSE, FOR THE STORAGE OF FLOOD PANELS. WHEREAS, on April 13, 2011, the Mayor and City Commission adopted Resolution No. 2011-27647, approving a Lease Agreement(the"Lease"), between the City, the RDA and Penn 17 LLC. (Lessee), having a term of nine(9)years and 364 days,for use of approximately 7,807 square feet of ground level retail space at the Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach, Florida,for a restaurant(primary use), with ancillary uses for a bakery, a bar/cafe,and a book and gift shop (the "Premises"); and WHEREAS, on February 8, 2012, the Mayor and City Commission adopted Resolution No. 2012-0000, approving a First Amendment to the Lease, correcting the gross rentable retail space from 7,807 square feet to 7,655 square feet, as well as providing for a corresponding reduction in annual rent from $585,525 to $574,125, and the cost of Common Area Maintenance (CAM) from $100,370 per year to $98,850 per year; and WHEREAS, in consideration of certain unforeseen delays and expenses encountered in the permitting of the Tenant's improvements, the City Administration recommends that Tenant be granted an abatement of one month's rent, together with a deferral of an additional two months' rent, to be paid by Tenant in lump sum or in thirty six(36)equal monthly installments, together with the Tenant's regular payments of rent,taxes and Common Area Maintenance(CAM), commencing on the first day of the third year of the Lease Term and ending on the last day of the fifth year of the Lease Term; and WHEREAS,the Lease currently permits Tenant's use of an area located beneath the garage ramp, comprising approximately 2,230 square feet of unfinished space(the"Additional Area"); and WHEREAS,as part of the Tenant's build out of the Additional Area,the Tenant has asked to incorporate an existing storage room, comprising 284 square feet, located adjacent to the Additional Area, which is currently used by the City to store the Garage's flood barrier panels; and WHEREAS, in.exchange for granting Tenant the use of the storage room (as part of the Additional Area), the Tenant has agreed to construct, at its sole cost and expense, a new replacement enclosure for the storage of the aforestated flood panels, subject and pursuant to the satisfaction and approval of the Landlord; and WHEREAS, increasing the size of the Additional Area will also result in a corresponding increase in Tenant's Common Area Maintenance Costs(CAM), from$98,850 per year,to$101,690 annually; and WHEREAS, the City Administration hereby recommends that the Mayor and City Commission approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to the Lease, memorializing the aforestated terms. NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment No. 2 to that certain Retail Lease Agreement by and between the City of Miami Beach,the Miami Beach Redevelopment Agency and Penn 17, LLC. (Lessee), dated September 16, 2011, involving the lease of approximately 7,655 square feet of ground floor retail space at the Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach, Florida; said Amendment providing for the following: 1)an abatement of one month's rent and deferring an additional two months'rent to be paid by the Lessee in lump sum or in equal monthly installments commencing in the third lease year of the Lease Term and ending on the last day of the fifth year of the Lease Term; 2) increasing the size of the Tenant's Additional Area (Storage Space), as defined in section 3.11 of the Lease, to include an additional 284 square feet, (formerly designated for storage of the building's flood panels); 3) increasing the charge for Common Area Maintenance(CAM)from$98,850 per year to$101,690 to reflect the increase in size, of the Additional Area;and 4)providing for the construction of a new replacement enclosure,at the Tenant's sole cost and expense, for the storage of flood panels. PASSED AND ADOPTED THIS 6T" DAY OF JUNE, 2012. M YO ATTEST/CLERK CITY B�� JMG:HF:KB:JC:KOB TAAGENDA\2012\June 6\Consent Penn 90 0- -9RCH-Z APPROVED AS TO FORM &LANGUAGE &FO CUTION 5 , �0 _ CL/ ity om �, Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution approving Amendment No.2 to that certain Retail Lease Agreement by and between the City of Miami Beach,the Miami Beach Redevelopment Agency and Penn 17, LLC., (Tenant) dated September 16, 2011, involving the lease of approximately 7,655 square feet of ground floor retail space at the Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach, Florida(the Lease); said Amendment No.2: 1)abating one (1)month's rent and deferring an additional two(2) months' rent to be repaid by the Tenant in thirty six(36)equal monthly installments from year three to five of the Lease,together with regular payments of rent,taxes and Common Area Maintenance(CAM)costs,commencing in the first day of the third Lease Year of the Lease Term;2) increasing the size of the Tenant's Additional Area(Storage Space),as defined in section 3.11 of the Lease,to include an additional 284 square feet,currently designated for storage of the building's flood panels;3)increasing the charge for Common Area Maintenance(CAM)from$98,850 per year to$101,690 to reflect the increase in size of the Additional Area;and 4)constructing,at the Tenant's sole cost and expense,a new replacement enclosure for the storage of flood panels, subject and pursuant to the satisfaction and approval of the RDA. Key Intended Outcome Supported: Increase resident satisfaction with the level of services and facilities. Supporting Data (Surveys, Environmental Scan, etc.): Approximately 40%of retail businesses surveyed, rank Miami Beach as one of the best places to do business and 61%of the same group would recommend Miami Beach as a place to do business. Issue: Shall the City Commission approve Amendment No. 2 to the Lease Agreement? Item Summa /Recommendation: The lessee has been diligently engaged in the process of developing their leased space.While the lessee was afforded time prior to when rent payments would begin,the lessee encountered unanticipated delays and requested the City consideration of an additional rent abatement.Additionally,the Lessee requested a modification of the their Additional(Storage)Area,to incorporate an additional 284 square feet of space, currently used for storage of the garage facility's flood panels. Such modification will result in a corresponding increase in Common Area Maintenance(CAM)costs of$2,840 annually for the Lessee,and in turn this will require construction of a new storage enclosure in the garage to store the panels at the Lessee's sole cost and expense.The request was taken to the Finance and Citywide Projects Committee at its meeting on May 19,2012,at which time the above was discussed and the request considered. The Administration recommends entering into Amendment No.2 to the Lease Agreement, providing for: 1. An abatement of one(1) month's rent and deferral of an additional two(2)months' rent to be paid by the Tenant in lump sum or in thirty six(36) equal monthly installments, together with regular payments of rent,taxes and Common Area Maintenance(CAM)costs,commencing on the first day of the third lease year of the lease term and ending on the last day of the fifth lease year,to address the unanticipated delays encountered by the lessee; 2. An increase in size of the Tenant's Additional Area(Storage Space),as defined in section 3.11 of the Lease,to include an additional 284 square feet, currently designated for storage of the building's flood panels, to provide additional storage space for the lessee; 3. An increase in the charge for Common Area Maintenance (CAM) from $98,850 per year to $101,690 to reflect the increase in size of the Additional Area; and 4) construction of a new replacement enclosure for the storage of flood panels, at the Tenant's sole cost and expense and subject to the satisfaction and approval of the RDA,to secure the appropriate rent for the increased space. Advisory Board Recommendation: Finance&Citywide Projects Committee—May 19, 2012—Recommended approval Financial Information: Source of Funds: n/a Amount Account 1 n/a Financial Impact Summa City Clerk's Office Legislative Tracking: Anna Parekh/Kent Bonde, extension 7193 Sign-Offs: Department Director Assista ity Yanager City Ma ager AP HM JMG T:\AGENDA\2012Uune 6,2012\Consent\Penn 17 LLC Agreement Amendment Summ.doc 19 AGENDA ITEM MIAMBEACH DATE 6' -(Z MIA/01 BEACH City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfi.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager �✓. DATE: June 6, 2012 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THAT CERTAIN RETAIL LEASE AGREEMENT BY AND BETWEEN THE CITY OF MIAMI BEACH, THE MIAMI BEACH REDEVELOPMENT AGENCY AND PENN 17, LLC. (LESSEE), DATED SEPTEMBER 16,2011, INVOLVING THE LEASE OF APPROXIMATELY 7,655 SQUARE FEET OF GROUND FLOOR RETAIL SPACE AT THE PENNSYLVANIA AVENUE GARAGE, 1661 PENNSYLVANIA AVENUE, MIAMI BEACH,FLORIDA; SAID AMENDMENT PROVIDING FOR THE FOLLOWING:1) AN ABATEMENT OF ONE (1) MONTH'S RENT AND DEFERRING AN ADDITIONAL TWO (2) MONTHS' RENT TO BE PAID BY THE LESSEE IN LUMP SUM OR IN THIRTY SIX (36) EQUAL MONTHLY INSTALLMENTS, COMMENCING IN THE THIRD YEAR OF THE LEASE TERM,AND ENDING ON THE LAST DAY OF THE FIFTH YEAR OF THE LEASE TERM; 2)INCREASING THE SIZE OF THE TENANT'S ADDITIONAL AREA (STORAGE SPACE), AS DEFINED IN SECTION 3.11 OF THE LEASE, TO INCLUDE AN ADDITIONAL 284 SQUARE FEET (FORMERLY DESIGNATED FOR STORAGE OF THE BUILDING'S FLOOD PANELS);3)INCREASING THE CHARGE FOR COMMON AREA MAINTENANCE (CAM) FROM $98,850 PER YEAR, TO $101,690, TO REFLECT THE INCREASE IN THE SIZE OF THE STORAGE SPACE; AND 4) PROVIDING FOR THE CONSTRUCTION OF A NEW REPLACMENT ENCLOSURE, AT THE TENANT'S SOLE COST AND EXPENSE, FOR THE STORAGE OF FLOOD PANELS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND On April 13, 2011,the Mayor and City Commission passed Resolution No.2011-27647, approving a Lease Agreement(the Lease), having a term of nine (9) years and 364 days, between the City, the RDA and Penn 17, LLC (Tenant), for use of approximately 7,807 square feet of ground level retail space at the Pennsylvania Avenue Garage, 1661 Pennsylvania Avenue, Miami Beach, Florida,for a restaurant(primary use), with ancillary uses for a bakery, a bar/cafe, and a book and gift shop. The space was initially built to be able to be subdivided to accommodate up to seven tenants. However, since the opening of the facility in October, 2010,the City's Broker, Koniver Stern, received very little interest from retail tenants. Instead, most inquires came from three food and beverage businesses, one of which culminated in an initial offer for the space. However, the offer was almost as soon withdrawn once the prospective tenant realized the extensive challenges and costs associated with I Commission Memorandum Penn 17, LLC-Retail Lease Amendment No.2 June 6,2012 Page 2 of 5 re-engineering the space for use as a restaurant, as well as the architectural impediments to venting the kitchen exhaust. In February, 2011, the City's Broker was able to secure the interest of the current approved Tenant, whose background in the restaurant industry is well suited to taking on the cost of building out the space,which at the very least would,have to include the installation of a grease trap, additional sub- grade plumbing and, as noted above, venting of the kitchen exhaust, none of which were provided for in the design of the space. For this reason,the Resolution approving the Lease with Penn 17, LLC also approved the execution of a Pre-Lease Due Diligence Review Agreement, granting the Tenant a maximum of six(6)months following approval of the Lease, in which to reserve its leasing rights while advancing design and plan development, and consulting with the City's Planning and Building Departments in order to ascertain the feasibility of obtaining a full building permit prior to actual commencement of the Lease. The Pre-Lease Agreement expired on October 13, 2011. It contained two milestones: requiring the Tenant to have a)entered into a contract with a licensed architect/engineer; and, b)to have submitted a complete application for a building permit, evidenced by the issuance of a building permit process number by August 13, 2011. However, due to the aggressiveness of the schedule involved, as well as the complexity associated with addressing some of the design issues, including, but not limited to,the installation of grease traps,additional sub-grade plumbing and kitchen exhaust venting,the Tenant was unable to meet this deadline. Consequently,the Tenant was faced with two options, automatic termination of the Lease and forfeiture of its $25,000 Pre-Lease deposit to the City, or electing to execute the Lease and crediting the$25,000 towards its security deposit, albeit without the benefit of a building permit in place. On August 29, 2011, in accordance with the provisions of the Pre-Lease Agreement, the Tenant elected to proceed with the execution of the Lease, committing to an October 13, 2011 Commencement Date as well as establishing a $1,000,000 escrow construction fund. Shortly after the execution of the Lease,the Tenant formally engaged Design 3 Architects (Architect) to further develop and finalize the plans for permitting. The execution of the Lease also provided the Tenant with legal control of the site and the ability to formally commence the permitting process. However, since plan development was still in process, the Building Department allowed the Tenant to start off by submitting partial plans for review and approval. In order to expedite work at the Premises and in consideration of the extensive and delicate scope involved in the demolition and sub-grade work that needs to precede the interior build-out, the Tenant's Contractor, Halloran Construction, applied for a separate permit for partial interior demolition of the space, which was approved by the Building Department on January 19, 2012. Demolition of the slab began the week of January 23, 2012, in preparation for the installation of additional plumbing fixtures, grease trap structures and other utilities necessary for restaurant's operation. The Master Permit for the interior build-out of the space was finally issued on March 23, 2012, based on which the Contractor estimates substantial completion by late August, 2012. On February 8, 2012, unrelated to the plan development and permitting process, the City and the RDA approved Amendment No. 1 to the Lease Agreement, adjusting the square footage of the Premises from 7,807 square feet to 7,655 square feet, in response to a formal survey of the space that was conducted as part of City's condominium ization process to preserve the tax exempt status of the municipal parking garage portion of the building. The Amendment further reduced the Tenant's annual base rent from $585,525 to $574,125, as well as the Common Area Maintenance (CAM) costs from $100,370 per year to $98,850 per year. The monthly rent is currently $47,844 plus CAM in the amount of$8,237. 2 Commission Memorandum Penn 17, LLC-Retail Lease Amendment No.2 June 6,2012 Page 3 of 5 ANALYSIS 1) Proposed One-Month Rent Abatement and Deferral of Two Months' Rent As noted earlier, the Pre-Lease Agreement committed the Tenant to an aggressively ambitious schedule by which to submit plans for permitting, especially given the uncertainty associated with some of the unknown design and structural issues involved in converting a space not built for use as a restaurant. Clearly, in electing to proceed with the Lease,the Tenant had some level of assurance that these challenges could in fact be resolved, but couldn't be sure of the timing involved since the Architect was only formally engaged upon execution of the Lease. As plan development progressed, it became apparent that some of the challenges in converting the space proved considerably more complex and time-consuming than originally anticipated, particularly related, but not limited to, the engineering and permitting of the venting for the kitchen exhaust; installing not one but a system of multiple grease traps;the build-out of the storage room and particularly the design of the structural slab; restoration of the existing structural slab in the retail space following partial demolition to install the plumbing; and addressing additional flood- proofing criteria. The plans have also undergone extensive revisions to address comments and concerns raised by the Building Department, as well as certain other regulatory agencies, as part of the permitting review process. As a result of these delays, it is anticipated that the opening date, originally planned for April, 2012, is now pushed back to late August. However, the Lease Agreement, in acknowledgement of the Tenant's originally anticipated schedule and level of investment, currently provides a six-month rent credit, with rent payments that formally commenced on April 13, 2012. It bears noting that in addition to the unanticipated delays associated with the permitting process, the Tenant has stated that it also anticipates a corresponding increase in the cost of the project.Additionally, in anticipation of the April opening date,the Tenant already proceeded to hire the restaurant's executive staff and started its payroll on March 1st. Based on the foregoing, the Tenant is requesting an additional three-month rent credit to offset these additional and unforeseen expenses. In considering the Tenant's request,the Administration does not believe that difficulties associated with the actual permitting review process should be a factor for consideration, particularly since the City has already granted the Tenant a 12-month period in which to preempt and address these very issues and since the issues encountered aren't necessarily uncommon for a project of this nature on Miami Beach. However, based on the chronology of events since the approval of the Lease and Pre-Lease by the City Commission on April 14, 2011, the Tenant's claim concerning the extensive amount of additional time involved in addressing and permitting some of the larger, unanticipated regulatory requirements may provide justification for granting a portion of the additional rent credit. Therefore, out of consideration of the Tenant's ongoing commitment and level of investment in the Restaurant Space, staff supports an abatement of one-month's rent, together with a deferral of an additional two months' rent, to be paid in lump sum or in thirty six (36) equal monthly installments together with the Tenant's regular payments of rent,taxes and Common Area Maintenance(CAM), commencing in the third year of the lease term and ending on the last day of the fifth year of the lease term. 3 Commission Memorandum Penn 17, LLC- Retail Lease Amendment No.2 June 6, 2012 Page 4 of 5 2) Modification of Tenant's Additional Area (Storage Space) The Tenant's Lease currently provides for use of an area located beneath the garage ramp comprising approximately 2,230 square feet of unfinished,and until recently, inaccessible space(as reflected in the floor plan included as Exhibits`A" and"A-1"to this memorandum). Pursuant to the Lease, the Tenant is in the process of building out this area to render it usable for walk-in refrigerated food and beverage storage, dry storage, certain food preparation and for general deliveries. The Tenant's work includes creating an access door, installing lighting, electricity, plumbing, life-safety systems, pouring floor slab and installing refrigerators and storage enclosures. Immediately adjacent to this area is an existing 284 square foot storage room used to store the building's flood barrier panels. In order to properly level and tie in with the existing slab under the panel storage room, the Tenant's work mandated the removal of the interior walls in this space, which in effect squares off the entire space beneath the ramp as one contiguous area. While the Tenant's plans provide for restoration of the City's storage panel room in the same location, the Tenant is instead proposing to retain and incorporate this space as part its storage area and to construct, at its sole cost and expense, a new floor-to-ceiling enclosure for the City in an alternate and unused space located on the ground floor of the garage (reflected in the attached floor plan). The proposed modification of the storage area not only improves its overall functionality, but also greatly compensates for the loss of headroom towards the back of the space where the slope of the ramp meets the new slab. The proposal was welcomed by both Parking and Property Management since the new flood panel storage would not only be significantly more accessible than its current location, but would also preclude interfering with deliveries and restaurant staff going about its work in the storage area. The Building Department has also conceptually approved this modification. Pursuant the Lease,the Tenant currently pays the established Common Area(CAM)rate of$10.00 per square foot for use of the storage space. The additional 284 square feet will increase CAM by $2,840, from $98,850 to $101,690 annually. In acknowledgment of the significant added value created by the Tenant's build-out of this previously unusable area of the garage, staff supports and recommends approving this minimal modification and amending the Lease accordingly. FINANCE AND CITYWIDE PROJECTS COMMITTEE RECOMMENDATION At the May 17th meeting of the Finance and Citywide Projects Committee (F&CWPC), staff recommended approving an abatement of one (1) month's rent and a deferral of an additional two (2) months' rent, to be paid in lump sum or in thirty six(36)equal monthly installments together with the Tenant's regular payments of rent,taxes and Common Area Maintenance(CAM), commencing in the third year of the lease term and ending on the last day of the fifth year of the lease term. Staff further recommended approving the modification of the Tenant's Additional(Storage)Area,which as noted above, will provide for an additional 284 square feet of space, a corresponding increase in CAM of $2,840 annually and is conditioned upon construction of a new enclosure to store the facility's flood panels. The F&CWPC wanted to be sure that in light of the City's investment to improve Pennsylvania Avenue, that use of the sidewalk for outdoor seating by the Tenant would include substantive maintenance requirements. The Administration informed the Committee that the Tenant's use of the sidewalk would be governed by a separate sidewalk cafe permit which is subject to very specific maintenance and cleanliness-related standards and conditions set forth in the City's Sidewalk Cafe Ordinance,which generally include, but are not limited to maintaining the area of the sidewalk,curb and gutter, immediately adjacent to the restaurant/cafe clear of dirt and debris during hours of operation and again at close of business each day; pressure cleaning the floor surface on which the outdoor seating area is located at the close of each business day; and maintaining tables, chairs, umbrellas and any other sidewalk cafe furniture in a clean, attractive and orderly appearance and in 4 Commission Memorandum Penn 17, LLC-Retail Lease Amendment No.2 June 6,2012 Page 5 of 5 good repair at all times. The F&CWPC recommended in favor of amending the Lease Agreement as proposed. CONCLUSION AND RECOMMENDATION Pursuant to the action of the Finance Committee, staff recommends approving a Second Amendment No. 2 to the Lease Agreement between the Tenant and the RDA to reflect such recommendations as follows: 1) Granting the Tenant a one (1) month rent abatement and deferring an additional two (2) months' rent to be paid by the Tenant in lump sum or in thirty six (36) equal monthly installments together with regular payments of rent,taxes and Common Area Maintenance (CAM) costs, commencing in the third year of the Lease Term and ending on the last day of the fifth year of the Lease Term; 2) Increasing the size of the Tenant's Additional Area(Storage Space), as defined in section 3.11 of the Lease, to include an additional 284 square feet, currently designated for storage of the building's flood panels; 3) Increasing the charge for Common Area Maintenance (CAM) from $98,850 per year to $101,690 to reflect the increase in size of the Additional Area; and 4) Constructing, at the Tenant's sole cost and expense, a new replacement enclosure for the storage of flood panels, subject and pursuant to the satisfaction and approval of the RDA. Upon acceptance of the proposed modifications, the annual rent (excluding the approved one- month abatement and two-month deferral) will be $675,815 or $56,318 monthly,(comprising $47,844 per month in base rent and $8,474 per month in CAM). JMG\HM \KOB Attachme T:\AGENDA\2012\June 6\Consent\Penn 17 Retail Lease Amendment 2.MEM.doc 5 rN. Room M N I --gg 31 wp MA 77 CL 0 CL 0 w 7 0 L LO - 0 0 0 0 0 a. w -i V LU (L LU 2w uj U) [Lo < fill LIB z 0 i �� i