2012-27907 Reso RESOLUTION NO 2012-27907
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1)
MIAMI-DADE COUNTY FOR FY 2013 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM FUNDS IN THE APPROXIMATE AMOUNT
OF $9,114 FOR THE POLICE DEPARTMENT'S E-TICKETING INITIATIVE; 2)
THE U.S. DEPARTMENT OF ENERGY, NATIONAL ENERGY TECHNOLOGY
LABORATORY, OFFICE OF ENERGY EFFICIENCY AND RENEWABLE
ENERGY, CLEAN CITIES — IMPLEMENTATION INITIATIVES TO ADVANCE
ALTERNATIVE FUEL MARKETS PROGRAM, FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $250,000 FOR THE CITY'S ALTERNATIVE
VEHICLE FUELS PROGRAM; AND, 3) FLORIDA DEPARTMENT OF
TRANSPORTATION, PUBLIC TRANSIT SERVICE DEVELOPMENT PROGRAM,
FOR FUNDING IN THE APPROXIMATE AMOUNT OF $1,731,000 OVER THREE
YEARS FOR THE CITY'S NORTH/MIDDLE BEACH CIRCULATOR;
APPROPRIATING THE ABOVE GRANTS, MATCHING FUNDS AND CITY
EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO THESE
APPLICATIONS; APPROPRIATING THE ABOVE GRANTS IF APPROVED AND
ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL
DOCUMENTS RELATED TO THESE APPLICATIONS
WHEREAS, the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program is the primary provider of federal criminal justice funding to state and local
jurisdictions and JAG funds support all components of the criminal justice system; and
WHEREAS, this application is for federal funds that are passed through from the
US Department of Justice to the State of Florida, Florida Department of Law
Enforcement and then to Miami-Dade County, and Miami-Dade County disburses these
funds to cities; and
WHEREAS, the Administration plans to apply for funding in the amount of
$9,114 for the continuation of the Police Department's Records Improvement Program
and funding will be used to purchase E-ticket bundles to enable the Police Department
to comply with Florida Department of Law Enforcement's requirements providing
validated statistics; and
WHEREAS, E Ticketing will allow officers to write police reports electronically
and digitally transmit them through the approval process to merge with the Records
Management System; and
WHEREAS, currently, with the exception of the officers who have the automated
ticket writing software, officers continue to handwrite State Traffic citations, this causes
significant delays in the management of criminal justice data and records management
and fails to meet the needs of data management and collection; and
WHEREAS, this project supports the key intended outcome: maximize efficient
delivery of services and approval is requested to apply to the JAG program in the
approximate amount of$9,114 for the Police Department's E-ticketing initiative; and
WHEREAS, the Department of Energy is providing funds for projects that assist
in reducing multiple barriers to alternative fuel vehicle use and that aim to decrease the
nation's dependence on petroleum reducing greenhouse gas emissions; and
WHEREAS, the expanded use of alternative fuel vehicles and domestically
produced alternative transportation fuels can create and retain jobs, stimulate and
support domestic economies, and help protect the environment, and the Clean Cities
program has identified the following four critical areas: 1) Policies, 2) Barrier Reduction,
3) Safety and Training, and 4) Market Development/Outreach; and
WHEREAS, the City's program proposes to provide information to businesses
and residents in South Florida on targeted remedies for obstacles to alternative fuel
vehicle adoption and use in local, regional and/or statewide sectors and niche markets
and by organizing outreach through conferences, workshops and training events, the
City will show vehicle/fuel options and enlighten people about the new trends and
technologies; and
WHEREAS, the event will feature the City's electric vehicle charging stations
program and the City intends to apply for funding in the approximate amount of
$250,000 to address needed outreach, education, and information dissemination
regarding the use of alternative fuel vehicles; and
WHEREAS, no matching funds are required; and the project supports the key
intended outcomes: enhance the environmental sustainability of the community and
maximize efficient delivery of services; and
WHEREAS, approval is requested to submit an application to the U.S.
Department of Energy, National Energy Technology Laboratory, Office of Energy
Efficiency and Renewable Energy, Clean Cities Implementation Initiatives to Advance
Alternative Fuel Markets Grant Program, in the approximate amount of $250,000 for the
City's Alternative Vehicle Fuels Program; and
WHEREAS, the Public Transit Service Development Program (Service
Development Program) was enacted by the Florida Legislature to provide initial funding
for special projects and the program is selectively applied to determine whether a new or
innovative technique or measure can be used to improve or expand public transit; and
WHEREAS, Service Development Projects specifically include projects involving
the use of new technologies, services, routes, or vehicle frequencies; the purchase of
special transportation services, and other such techniques for increasing service to the
riding public as are applicable to specific localities and transit user groups; and
WHEREAS, recipients accepting Service Development funds accept the
commitment to continue the project, if deemed successful by their own measures,
without additional Public Transit Service Development Program funds; and
WHEREAS, the goal of the North/Middle Beach Circulator is to provide a high
quality transit service to increase transit ridership and shift a considerable amount of the
community's primary mode of travel from personal vehicle use to public transportation;
and
WHEREAS, the project will be coordinated with Miami-Dade Transit and the City
has previously been awarded a grant from Miami-Dade County's Metropolitan Planning
Organization (MPO)for funding to conduct a Transit Planning Study for this route; and
WHEREAS, the Service Development Program provides start-up funding for 50%
of the annual operating and maintenance costs of the proposed transit service for a 3-
year period and the City is responsible for the remaining 50% match; and
WHEREAS, the cost of operating and maintenance for the North/Middle Beach
Circulator is estimated at $1,154,000 annually, or $3,462,000 over 3 years and the grant
will provide $577,000 annually, for a total of $1,731,000 over 3 years; the City will be
required to provide matching funds in the amount of$1,731,000 over 3 years and for the
fourth year onwards, the City will be responsible for paying the full $1,154,000 annually
and; and
WHEREAS, the source of the City's matching funds is subject to identification
through the budget process and if funding is not approved through the budget process,
the Administration will withdraw the grant application from funding consideration; and
WHEREAS, this project supports the key intended outcome: enhance mobility
throughout the City; and
WHEREAS, approval is requested to submit an application to Florida
Department of Transportation, Public Transit Service Development Program, for funding
in the approximate amount of$577,000 for the City's North/Middle Beach Circulator.
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH hereby approve and authorize the City
Manager or his designee to submit applications to: 1) Miami-Dade County for Edward
Byrne Memorial Justice Assistance Grant Program funds in the approximate amount of
$9,114 for the Police Department's E-ticketing initiative; 2) the U.S. Department of
Energy, National Energy Technology Laboratory, Office of Energy Efficiency and
Renewable Energy, Clean Cities Implementation Initiates to Advance Alternative Fuel
Markets Grant Program in the approximate amount of $250,000 for the City's Alternative
Vehicle Fuels Program; and 3) Florida Department of Transportation, Public Transit
Service Development Program, for funding in the approximate amount of $1,731,000
over three years for the City's North/Middle Beach Circulator; appropriating the grants,
matching funds and city expenses, if approved and accepted by the City, and authorizing
the execution of all necessary documents related to these applications.
PASSED and ADOPTED this � '' day of V 0�le— , 2012
ATTEST:
Cry MAYOR
CITY E : gTED APPROVED AS TO
JMG/KGB/JM :INCORP OR FORM &LANGUAGE
T:\AGENDA\2021\ grant doc: �� FARE CiL�TIONI
Date
ity ml _
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept three (3)grants.
Key Intended Outcomes Supported:
1) Maximize efficient delivery of services; and 2) Enhance the environmental sustainability of the
community and maximize efficient delivery of services; 3 Enhance mobility throughout the City.
Supporting Data-Police Department Scorecard: 1)In Fiscal Year 2010/11 the turnaround time for
police reports was 3 days (E Ticketing will allow officers to write police reports electronically and digitally
transmit them through the approval process to merge with the Records Management System);
2009 Community Survey: 2) Maximize efficient delivery of services was a key driver in the community
survey; 3) Half of all respondents, 51.5%, reported a willingness to use "local bus circulators" as an
alternative to taking a car.
Issue:
Shall the City support the following funding requests and execute the related agreements?
Item Summa /Recommendation:
Approval is requested to submit grant applications to: 1) Miami-Dade County for FY 2013 Edward Byrne
Memorial Justice Assistance Grant funds in the approximate amount of $9,114 for Police Department
initiatives; 2)The U.S. Department of Energy, National Energy Technology Laboratory, Office of Energy
Efficiency and Renewable Energy,Clean Cities Implementation Initiates to Advance Alternative Fuel Markets
Grant Program in the approximate amount of$250,000 for the City's Alternative Vehicle Fuels Program;
and, 3)Florida Department of Transportation, Public Transit Service Development Program,for funding in
the approximate amount of $1,731,000 over three years for the City's North/Middle Beach Circulator;
appropriating the grants, matching funds and city expenses, if approved and accepted by the City, and
authorizing the execution of all necessary documents related to these applications.Approve the Resolution.
Advisory Board Recommendation: N/A
Financial Information:
Source of Grant Name/ Project Grant Match Amount/City
funds Approx. Expense/Source
Amount
1 MDC FY 2013 Edward Byrne $9,114 N/A- No Match Required
Memorial Justice Assistance
Grant Program/ E-ticketing
2 U.S. Dept of Energy/Clean $250,000 N/A—No Match Required
Cities Program/Alternative
Vehicle Fuels Program
3 FDOT Public Transit Service $1,731,000 $1,731,000 over 3 years. Source is
Development Program/North over 3 subject to identification of funding
Middle Beach Circulator years through the budget process. If
funding is not approved, the grant
application will be withdrawn from
consideration.
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs:
Depa a irec r Assistant City Manager City Manager
A DA ITEM 6 6AMIQ nIB EAC H DATE z
® MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachf.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: June 6, 2012 325
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1)
MIAMI-DADE COUNTY FOR FY 2013 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT PROGRAM FUNDS IN THE APPROXIMATE AMOUNT OF
$9,114 FOR THE POLICE DEPARTMENT'S &TICKETING INITIATIVE; 2)THE
U.S. DEPARTMENT OF ENERGY, NATIONAL ENERGY TECHNOLOGY
LABORATORY, OFFICE OF ENERGY EFFICIENCY AND RENEWABLE
ENERGY, CLEAN CITIES — IMPLEMENTATION INITIATIVES TO ADVANCE
ALTERNATIVE FUEL MARKETS PROGRAM, FOR FUNDING IN THE
APPROXIMATE AMOUNT OF $250,000 FOR THE CITY'S ALTERNATIVE
VEHICLE FUELS PROGRAM; AND, 3) FLORIDA DEPARTMENT OF
TRANSPORTATION, PUBLIC TRANSIT SERVICE DEVELOPMENT PROGRAM,
FOR FUNDING IN THE APPROXIMATE AMOUNT OF$1,731,000 OVER THREE
YEARS FOR THE CITY'S NORTH/MIDDLE BEACH CIRCULATOR;
APPROPRIATING THE ABOVE GRANTS, MATCHING FUNDS AND CITY
EXPENSES, IF APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO THESE
APPLICATIONS
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit an application to Miami-Dade County for FY 2013 Edward
Byrne Memorial Justice Assistance Grant Program funds in the approximate
amount of$9,114 for the Police Department's E-ticketing Initiative
This application is for federal funds that are passed through from the US Department of
Justice to the State of Florida, Florida Department of Law Enforcement and then to Miami-
Dade County. Miami-Dade County disburses these funds to cities. It is the Administration's
intent to apply for funds from the County's allocation for the continuation of the City's
Records Improvement Program, through E-ticketing.
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is the primary
provider of federal criminal justice funding to state and local jurisdictions.JAG funds support
all components of the criminal justice system, from multijurisdictional drug and gang task
forces to crime prevention and domestic violence programs, courts, corrections, treatment,
technology improvement programs and justice information sharing initiatives.
Commission Memorandum
Page 2
The City is applying for funding in the amount of$9,114 for the continuation of the Police
Department's Records Improvement Program. Funding will be used to purchase E-ticket
bundles to enable the Police Department to comply with Florida Department of Law
Enforcement's requirements of providing validated statistics.
E Ticketing will allow officers to write police reports electronically and digitally transmit them
through the approval process to merge with the Records Management System. Currently,
with the exception of the officers who have the automated ticket writing software and
equipment, officers continue to handwrite State Traffic citations; this process causes
significant delays in the management of criminal justice data and records management and
fails to meet the needs of data management and collection.
This grant does not require matching funds, and the project supports the key intended
outcome: maximize efficient delivery of services.
2. Approval to submit an application to the U.S. Department of Energy, National
Energy Technology Laboratory, Office of Energy Efficiency and Renewable
Energy, Clean Cities Implementation Initiatives to Advance Alternative Fuel
Markets Grant Program, in the approximate amount of$250,000 for the City's
Alternative Vehicle Fuels Program.
The U.S. Department of Energy's(DOE), Office of Energy Efficiency and Renewable Energy
(EERE)is providing funding for projects that address and assist in reducing multiple barriers
to alternative fuel vehicle adoption and use and aim to decrease the nation's dependence on
petroleum and reduce greenhouse gas emissions.
The expanded use of alternative fuel vehicles and domestically produced alternative
transportation fuels can create and retain jobs, stimulate and support domestic economies,
and help protect the environment. The Department of Energy's Clean Cities program has
identified the following four critical areas that provide significant obstacles to alternative fuel
vehicle use: 1) Policies, 2) Barrier Reduction, 3) Safety and Training, and 4) Market
Development/Outreach.
The City's program proposes to provide information to businesses and residents in South
Florida on targeted remedies for obstacles to alternative fuel vehicle adoption and use in
local, regional and/or statewide sectors and niche markets. By organizing outreach through
conferences, workshops and training events, the City will show vehicle/fuel options and
enlighten people about the new trends and technologies. The event will feature the City's
electric vehicle charging stations program. The City intends to apply for funding in the
approximate amount of$250,000 to address needed outreach, education, and information
dissemination regarding the use of alternative fuel vehicles.
As of Thursday, May 30, 2012, the Administration was contacted by the Coordinator of
Florida Gold Coast Clean Cities Coalition regarding a statewide application being prepared
by Florida Space Coast Clean Cities(Orlando)coalition. Miami Beach was invited to join as
a coalition stakeholder in this larger statewide grant application. As such, the City is
exploring the possibility of joining this larger statewide coalition. The Administration will
follow up with the coalition and will either apply as part of the coalition; or if not it is not
compatible with the City's project, then the Administration will submit an application directly
from the City. No matching funds are required of this grant. This project supports the key
intended outcomes: enhance the environmental sustainability of the community and
maximize efficient delivery of services.
Commission Memorandum
Page 3
3. Approval to submit an application to Florida Department of Transportation, Public
Transit Service Development Program,for funding in the approximate amount of
$1,731,000 over three years for the City's North/Middle Beach Circulator
The Public Transit Service Development Program (Service Development Program) was
enacted by the Florida Legislature to provide initial funding for special projects.The program
is selectively applied to determine whether a new or innovative technique or measure can be
used to improve or expand public transit.
Service Development Projects specifically include projects involving the use of new
technologies, services, routes, or vehicle frequencies;the purchase of special transportation
services, and other such techniques for increasing service to the riding public as are
applicable to specific localities and transit user groups. Recipients accepting Service
Development funds accept the commitment to continue the project, if deemed successful by
their own measures,without additional Public Transit Service Development Program funds.
The goal of the North/Middle Beach Circulator is to provide a high quality transit service to
increase transit ridership and shift a considerable amount of the community's primary mode
of travel from personal vehicle use to public transportation. This shift to a more sustainable
mode of transportation will result in a higher quality of life for the Miami Beach community
through improved mobility, an increase in accessible and alternative quality and economic
development. The project will be coordinated with Miami-Dade Transit. The City has
previously been awarded a grant from Miami-Dade County's Metropolitan Planning
Organization (MPO)to conduct a Transit Planning Study for this route.
The grant provides start-up funding for 50%of the annual operating and maintenance costs
of the proposed transit service for a 3-year period; the City is responsible for the remaining
50% match. The cost of operating and maintenance is$1,154,000 annually or$3,462,000
over 3 years. The grant will provide $577,000 annually, for a total of $1,731,000 over 3
years. The City will be required to provide matching funds in the amount of$1,731,000 over
3 years. For the fourth year onwards, the City will be responsible for paying the full
$1,154,000 annually. The source of the City's matching funds is subject to identification
through the budget process. If funding is not approved through the budget process,then the
Administration will withdraw the grant application from funding consideration. This project
supports the key intended outcome: enhance mobility throughout the City.
CONCLUSION '
The Administration requests approval to authorize the City Manager or his designee to
submit grant applications to: 1) Miami-Dade County for Edward Byrne Memorial Justice
Assistance Grant funds in the approximate amount of $9,114 for the City's Police
Department E-ticketing initiative; 2) the U.S. Department of Energy, National Energy
Technology Laboratory, Office of Energy Efficiency and Renewable Energy, Clean Cities
Implementation Initiates to Advance Alternative Fuel Markets Grant Program in the
approximate amount of$250,000 for the City's Alternative Vehicle Fuels Program; and, 3)
Florida Department of Transportation, Public Transit Service Development Program, for
funding in the approximate amount of$1,731,000 over 3 years for the City's North/Middle
Beach Circulator; appropriating the grants, matching funds and city expenses, if approved
and accepted by the City, and authorizing the execution of all necessary documents related
to these applications.
JMG/KGB/JMH
TAAG EN DA\2012\6-6-12\G rants Memo.doc