2012-27946 Reso RESOLUTION NO.� 2012 -27946
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI E ..
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 41- 11/12, FOR THE REMOVAL AND DISPOSAL OF
DERELICT VESSELS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE FIRMS ADVENTURE ENVIRONMENTAL, INC., BISCAYNE
TOWING & SALVAGE, INC., BLUE WATER MARINE SERVICES, INC., DOCK AND
MARINE, CONSTRUCTION, INC., DRC EMERGENCY SERVICES, LLC, AND
UNDERWATER ENGINEERING SERVICES, INC; AND FURTHER AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE 'ADMINISTRATION; AND FURTHER
APPROVING THE CITY'S EXERCISE OF A ONE (1) YEAR RENEWAL TERM UNDER „
THE CITY'S CONTRACTS FOR DERELICT VESSEL REMOVAL AND DISPOSAL WITH
THE FOLLOWING FIRMS: BISCAYNE TOWING & SALVAGE, INC.; BLUE WATER
MARINE SERVICES, INC.; AND DOCK AND MARINE CONSTRUCTION, INC. (WITH
SUCH RENEWAL TERM COMMENCING RETROACTIVELY ON MAY 6, 2 AND
'ENDING ON MAY 5, 2013).
WHEREAS, abandoned and derelict vessels can pose hazards to navigation, enviromental
damage, squatting by homeless, or danger to surrounding homes, vessels and public areas; and'
WHEREAS, damage caused b a major natural disaster can include sunke
g y , ) n boats and
other debris that'may impede navigation; and
WHEREAS, on May 9, 2012, the Mayor and City Commission approved the issuance 'f a
Request for "Qualifications (RFQ) for the Removal and Disposal of Derelict Vessels; and
WHEREAS, on May 15, 2012, RFQ No. 41- 11/12 was issued and notices were sent to
over 20 firms; and
WHEREAS, on the specified due date of June 5, 2012, the Procurement Division received
responses from Adventure Environmental, Inc.; Biscayne Towing & Salvage, Inc.; Blue Water
Marine Services, Inc.; CB Marine Towing and Salvage, Inc. D /B /A Sea Tow Miami; Dock and Marine
Construction, Inc.; DRC Emergency Services, LLC.; and Underwater Engineering Services, Inc.; and
WHEREAS, on June 11, 2012, the City Manager via Letter to Commission No. 155 -2012
appointed an Evaluation Committee (the "Committee "), consisting of the following: individuals: .
Melvin Brazer, Graduate of Leadership Academy;
Thomas Fleischhauer, Marine Patrol, City of Miami Beach;
Jane Pierce Losson, Resident and Graduate of Leadership Academy;
Manny Villor, Code Compliance, City of Miami Beach;
Elizabeth Wheaton, Public Works Environmental, City of Miami Beach;
Eduardo Yero, Police Department City of Miami Beach;
Al Zamora, Sanitation Director, City of Miami Beach; and
{
i
I
WHEREAS, due to conflicts in schedules, Elizabeth Wheaton was unable to attend, and Al
Zamora requested Juan Rosario, Sanitation Supervisor, to participate in his stead; and
WHEREAS, the Committee convened on June 21, 2012, and was provided with an
overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government in the Sunshine Law; and
WHEREAS, the Committee scored and ranked each proposal pursuant to the evaluation
criteria established in the RFQ:
• Experience and Qualifications of the Contractor — 25 points;
• Experience and Qualifications of the Team — 25 points;
• Methodology and approach — 20 points;
• Financial Stability — 10 points;
• Past performance based on references, information provided in the proposal submission,
and performance evaluation surveys — 20 points; and
w WHEREAS, as a result of the ranking of the firms a motion was made and'passed by'the
Committee to 'enter into negotiations with the top six (6) firms of Adventure Environmental, Inc,
Biscayne Towing & Salvage, Inc., Blue Water Marine Services, Inc., Dock and Marine Construction,
Inc., DRC Emergency Services, LLC., and Underwater Engineering Services, Inc.; and
WHEREAS, the City Manager concurs with the recommendation; and
WHEREAS, in order to ensure that there is no interruption in the services, the
Administration recommends that, as part of the action taken with this Resolution, the City
Commission approve a one (1) year renewal option under the City's contracts with Biscayne Towing
& Salvage, Inc.; Blue Water Marine Services, Inc.; and Dock And Marine Construction, Inc.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission
hereby accept the recommendation of the City Manager pertaining to the ranking of firms pursuant
to Request for Qualifications (RFQ) No. 41-11/12 for the Removal and Disposal of Derelict Vessels;
authorize the Administration to enter into negotiations with Adventure Environmental, Inc.; Biscayne
Towing & Salvage, Inc.; Blue Water Marine Services, Inc.; Dock and Marine - Construction, Inc.; DRC
Emergency Services, LLC.; and Underwater Engineering Services, Inc.; and further authorize the
Mayor and City Clerk to execute agreements upon conclusion of successful negotiations by the
Administration; and further approving the City's exercise of a one (1) year renewal term under the
City's current contracts for the Removal and Disposal of Derelict Vessels with the following firms:
with Biscayne Towing & Salvage, Inc.; Blue Water Marine Services, Inc.; and Dock And Marine
Construction, Inc.; (with such renewal term commencing retroactively on May 6, 2012 and ending on
May 5, 201,3).
PASSED AND ADOPTED this day of k
• , 2012. _
ATTEST:
Rafael r. Granado, Ci Clerk aafti Herrera B wer, Mayor
INCORP ORATED
` TAAGENDA \2012b -18 -12 \Removal and Disposal D lict Ves s Resq.dpc}
9•. �, APPROVED AS TO
FORM & LANGUAGE
& Fn XECUTION
V
r
f°
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting The City Manager's Recommendation Pertaining To The Ranking of Firms For
The Removal And Disposal of Derelict Vessels; Authorizing The Administration To Enter Into Negotiations,,
And Authorizing The Mayor And City Clerk To Execute Agreements; And Further Approving The Renewal
Of Existing Contracts Until Negotiations Are Complete And New Contracts Are Executed.
Key Intended Outcome Supported:
Maintain.Miami-Beach Public Areas & Ri ht of Was City Wide, and Maintain City's Infrastructure.
Supporten Data (surveys, Environmental Scan, etc:
Issue:
Shall the Mayor and City Commission adopt the resolution?
Item.Summa /Recommendation:
The purpose of this RFQ is to retain sea - towing contractors for the removal and disposal .of derelict
vessels from, public waters. The services would be utilized for abandoned and derelict vessels that can
pose hazards to navigation, enviromental damage, squatting by homeless, or danger to surrounding
homes, vessels and public areas. Also, in the event of a natural disaster, damage caused can include
sunken boats and other debris that may impede navigation.
In order to ensure that there is no interruption in the services, the Administration recommends as part
of the action taken with this Resolution, the City Commission approve the second one (1) year renewal
option under the City's contracts with the following firms: Biscayne Towing & Salvage, Inc.; Blue Water
Marine Services, Inc.; and Dock And Marine Construction, Inc. (with such renewal term commencing
retroactively on'May 6, 2012, and ending on May 5, 2013). Therefore, the City can keep these contracts
and the services in place during the negotiations of the .new contracts. Once the new contracts have been .
successfully negotiated and executed, the existing contracts can be terminated for convenience.
RFQ.No. 41 -11/12 was issued on'May 15,.2012 which resulted in the receipt of seven (7) proposals. On
June 11, 2012, the City Manager via Letter to Commission No. 155 -201.2 appointed 'an Evaluation
Committee. The Committee convened on June 21, 2012, and reviewed, scored and ranked the proposals
based on the published evaluation criteria. As a result of the ranking of the firms, the Committee passed a
motion to enter into agreements with the six (6) firms. In the event of catastrophic event, all of these firms
may not be available on a case by case basis, and contracting with them would allow for a pool of
professionals request quotes from. Upon securing quotes, the Administration would select the lowest
and :best.proposal and issue a work order in the form of a Notice to Proceed.
IT IS RECOMMENDED THAT THE MAYOR AND COMMISSION ADOPT THE RESOLUTION
Advisory Board Recommendation:
'N /A
Financial Information:
Source of fi fi Amount Account F
Funds: e
OBP} .'
Financial'Im pact Summary: N/A
"City Clerk's Off'ce Tracking:
RaulaAguila
Sign- Offs: .
erector °��Asss t�Cit "City, Mana
pefi
FB JGG PDW KGB
T:\AGENDA 0 2V -18 -12 \Removal and Disposal of Der ssels Summary.doex
v �: Vk BEAC AGENDA ITEM � 7 1- z
DATE 7 O
. m MIAMI B E A CHi
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 331 www.miamibeachfl.9ov
COMMISSION MEMORANDUM
TO: 'Mayor Matti Herrera Bower and Members of the City Commission
FROM: Kathie G. Brooks, Interim City Manager
DATE: July 2012
SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 41- 11/12,
FOR THE REMOVAL AND DISPOSAL OF .DERELICT VESSELS;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE FIRMS ADVENTURE ENVIRONMENTAL, INC., BISCAYNE
TOWING & SALVAGE, INC., BLUE WATER MARINE SERVICES," INC.,
DOCK AND MARINE, CONSTRUCTION, INC., DRC EMERGENCY
SERVICES, LLC, AND UNDERWATER ENGINEERING SERVICES, INC;
AND FURTHER AUTHORIZING THE MAYOR AND. CITY CLERK TO
EXECUTE AGREEMENTS UPON - CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINSTRATION; AND FURTHER APPROVING .
THE CITY'S EXERCISE OF A ONE (1) YEAR RENEWAL TERM UNDER THE
CITY'S CONTRACTS FOR DERELICT VESSEL REMOVAL AND DISPOSAL
WITH THE FOLLOWING FIRMS: BISCAYNE TOWING � &. SALVAGE, INC.;
BLUE WATER MARINE SERVICES, INC.; AND DOCK AND MARINE
CONSTRUCTION, INC. (WITH SUCH RENEWAL TERM COMMENCING
RETROACTIVELY ON MAY 6, 2012, AND ENDING ON MAY 5, 2013).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME
Maintain Miami Beach Public Areas & Right of Ways City Wide,' and Maintain City's
Infrastructure.
ANALYSIS /BACKGROUND
The purpose of this RFQ was to retain sea- towing contractors for the removal. and
disposal of derelict vessels from public waters.
Abandoned and Derelict vessels: Abandoned and derelict vessels can pose hazards
to navigation, enviromental damage, squatting by homeless, or danger to surrounding
homes, vessels and public areas. The Florida Fish and Wildlife Conservation
Commission maintains a list of at risk_ and derelict vessels for removal. Inclusion on the
list requires the vessel in question to be clearly tagged with the case number and
pertinent information, photographed, and certified letters and contact attempts made to
the owner or last register of the vessel. In coordination with - local Marine Patrol
authorities', these vessels may need to be removed and disposed of. Removals initiated
by the City of Miami Beach, and subsequently Contractors pursuant to award of this
RFQ, must meet all applicable FEMA, DERM, and Coast Guard rules, regulations and
standards.
City Commission Memorandum - Removal and Disposal of Derelict Vessels
July 18, 2012
Page 2 of 4
Natural Disaster: Damage caused by a major natural disaster.can include sunken boats
and other debris that may impede navigation. Coordination should take place between
the United States Coast Guard, State and local Marine Patrol, local government
agencies, legal counsel, marine salvage contractors, commercial divers, and certified
surveyors to ensure that navigation hazards are removed safely and efficiently.
Removals initiated by the City of Miami Beach, and subsequently, Contractors pursuant
to award of this RFQ, must meet all applicable FEMA, ,DERM, and Coast Guard rules,
regulations and standards.
The Mayor and .City Commission at its February 8, 2012, meeting, authorized the
Administration to issue an RFP for the Removal and Disposal of Derelict Vessels: The
scope of services in the commission item was limited in comparison to the existing
contracts, and the evaluation criteria depicted 40 points to be allocated for cost. The
existing contracts are based upon quoting services on an as- needed basis, and do not
contain "pricing. The RFP that was published in 2006 pursuant to the existing contracts
initially had cost as an evaluation criteria, which was subsequently removed.
As the agenda item that approved the issuance of the RFP by the Commission included
cost as a criteria, RFP No. 26-11/12 was issued with an expanded scope of services,
and a cost proposal sheet requesting pricing per linear foot for sunken and not sunken
vessels.
The Administration was in concurrence that the most effective method of securing
_ contracts for the removal and disposal of derelict vessels is qualifications - based,
contracting with more than one qualified firm, and soliciting quotes from each of the
contracted firms on an as- needed basis, whereby the City would issue a Notice- to
Proceed for each incident. Therefore, it was deemed in the City's best interest to cancel
Request for Proposals, -and issue this Request for Qualifications, with an enhanced
scope of services, and thus removing the requirement to submit up -front pricing.
The Mayor and City Commission at. its May 9, 2012, meeting, authorized the City
Administration to cancel the RFP and issue this RFQ for the removal and disposal of
derelict vessels.
The term of contract will be for three (3) years with the sole option and discretion of the
City to renew for two (2) additional one (1) year periods.
RFQ PROCESS
RFQ No. 41 -11712 was issued on May 15, 2012, and the Procurement Division e- mailed,
as well as uploaded the RFP to BidNet, sending notifications to over 20 firms. A non
mandatory pre- proposal meeting to provide information and respond to questions from
prospective proposers was held on May 23, 2012. This outreach resulted in the receipt
of seven (7) proposals on the due date of June 5, 2012, from the following firms:
• Adventure Environmental, Inc.
• Biscayne Towing & Salvage, Inc.
• - Blue Water Marine Services, Inc.
• CB Marine Towing and Salvage, Inc. D /B /A Sea Tow Miami
• Dock and Marine Construction, Inc.
DRC Emergency Services, LLC.
• Underwater Engineering Services, Inc.
City Commission Memorandum - Removal and Disposal of Derelict Vessels
July 18, 2012
Page 3 of 4
On June 11, 2012, the City Manager via Letter to Commission No. 155 -2012 appointed
an Evaluation Committee (the "Committee "), consisting of the following individuals:
Melvin Brazer Graduate of Leadership Academy
Thomas Fleischhauer Marine Patrol, City of Miami Beach
Jane Pierce Losson Resident and Graduate of Leadership Academy
Manny Villar Code Compliance, City of Miami Beach
Elizabeth Wheaton Public Works Environmental, City of Miami Beach
Eduardo Yero Police Department. City'of Miami Beach
Al Zamora Sanitation Director, City of Miami Beach
Due to conflicts in schedules, Elizabeth Wheaton was unable to attend, and Al Zamora
requested Juan Rosario, Sanitation Supervisor, to participate in his stead.'
The Committee convened on June 21, 2012, and was provided with an overview of the
project, information relative to the City's Cone of Silence Ordinance, and recent changes
to the Government in the Sunshine Law. Lieutenant Eduardo Yero was nominated as the
Committee chairperson.
The Committee was instructed to discuss, score and rank the proposals pursuant to the
evaluation criteria established in the RFQ, which was as follows, for a total potential of
100 points:
Experience and Qualifications of the Contractor — 25 points
• Experience and Qualifications of the Team — 25 points
• Methodology and approach - 20 points
• Financial Stability - 10 points
• Past performance based on references, information provided in the proposal
submission, and performance . evaluation surveys — 20 points
Additional points were allocated, if applicable, pursuant to, the following ordinances:
LOCAL PREFERENCE: The Evaluation Committee will assign an additional five (5) .
points to Proposers, which are, or include as part of their proposal team, a Miami Beach -
based vendor as defined in the City's Local Preference Ordinance.
VETERANS PREFERENCE: The Evaluation Committee will assign an additional five
(5). points to Proposers, which are, or include as part of their proposal team, a small
business concern owned and controlled by a veteran(s) or a service- disabled veteran_
business enterprise, as defined in the City's Veterans Preference Ordinance.
The Committee discussed the proposals and proceeded to score and rank as follows`
City Commission Memorandum - Removal and Disposal of Derelict Vessels
July 18, 2012
Page A Total
Brazer Fleischhauee Losson Rosario Villar Yero Ranking
of Firm
Adventure 2 83 3 (90) 1 98) 1 98 •1 85 1 ( 98 9
Blue Water 3 82 2 93 2 95 4 87 4 76 2 92 g �
DRC 4 80 1 (96 ) 3 (93) 6 (70 ) '2 (84 ) 3 91 19
Dock and Marine 5 (77) 5 75 4 91) 2 96 3 77 6 73 . 25
Underwater 1 85 6 (70). 6 60 5 75 5 72 4 81 27
Biscayne 6 75 4 (85) 5 (88) 3 88 6 71' 5 79 29
Sea Tow Miami 7 22 7 60 7 43 7 65 7 45 7 58 42
The Committee articulated that six (6) of the seven (7) firms are well qualified and have
experience in derelict vessel removal and disposal
Sea Tow Miami's proposal submission did not demonstrate substantial experience in
derelict vessel removal, and the firm's equipment was limited."
As a result of the ranking of the firms, the Committee passed a motion to negotiate
agreements with the six (6) firms. In the event of catastrophic event, one or more of
these firms may not be available on a case by case basis, and contracting. with the
recommended six (6) would allow for a "pool" of professionals to request quotes from.
Upon securing quotes, the Administration would select the lowest and best proposal and
issue a work order in the form of a Notice to Proceed.
In order to ensure that there is no interruption in the services, the Administration
recommends that, as part of the action taken with this Resolution, the City Commission
approve the second one (1) year renewal option under the City's contracts with the
following firms: Biscayne Towing & Salvage, Inc.; Blue Water Marine Services, Inc.; and
Dock And Marine Construction, Inc. (with such renewal term commencing retroactively
on May 6, 2012, and ending on May 5, 2013). Therefore, the City can keep these
contracts and the services in place during the negotiations of the new contracts. Once
the new contracts have been successfully negotiated and executed, the existing
contracts can be terminated for convenience.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
attached Resolution which accepts the recommendation of the City Manager pertaining
to the ranking of the firms pursuant to RFQ No. 41- 11/12, and authorizes the .
Administration to enter into negotiations with Adventure Environmental, Inc, Biscayne
Towing & Salvage, Inc., Blue Water Marine Services, Inc., Dock and Marine
Construction, Inc., DRC Emergency Services, LLC., and Underwater Engineering
Services, Inc.; and further authorizes the Mayor and City Clerk to execute agreements,
upon the completion of successful negotiations by the Administration. The Administration
further recommends that the City Commission approve the City's exercise of a one (1)
year renewal term under the City's contracts for the Removal and Disposal of Derelict
Vessels with the following firms: Biscayne Towing & Salvage, Inc.; Blue Water Marine
Services, Inc.; and Dock And Marine Construction, Inc. (with such renewal term
commencing retroactively on May 6, 2012, and ending on May 5, 2013).
TAAGENDA\2012 \7 -18 -12 \Removal and Disposal of Derelict Vessels Memo.doc