2012-27954 Reso RESOLUTION NO.' 2012 -27954
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA; APPROVING AND AUTHORIZING .
THE MAYOR AND CITY CLERK TO EXECUTE A LOCALLY FUNDED
AGREEMENT, A MEMORANDUM.OF AGREEMENT",A MAINTENANCE
MEMORANDUM OF AGREEMENT, AND A PERPETUAL EASEMENT
AGREEMENT, WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION, FOR THE CONSTRUCTION AND MAINTENANCE
OF PROPOSED DECORATIVE STREET LIGHTS, LANDSCAPE, AND
IRRIGATION - IMPROVEMENTS AS PART OF THE STATE ROAD
A1A /COLLINS AVENUE PROJECT, FROM 5 STREET TO LINCOLN
ROAD.'"
WHEREAS, the Florida- Department of Transportation (FDOT) is planning construction
improvements on Collins Avenue /State Road (S.R.) A1A, from 5 - Street to Lincoln Road (Project);
and,
WHEREAS, the City has been collaborating with the Coll ins'lmprovement Association (CIA)
for some time to ensure that the.Project includes certain roadway enhancements, such as decorative
lighting, landscaping, and irrigation, that will serve to improve the aesthetics and quality -of -life of this
k important commercial corridor; and
WHEREAS, these enhancements will require FDOT and the 'City to execute various
agreements `for the construction and maintenance of the. proposed enhancements, which are
- considered above and beyond the standard improvements typically implemented as part of standard
FDOT roadway improvement projects; and
WHEREAS, FDOT is requiring the City to approve and execute a -1) .Locally Funded
Agreement (LFA), 2) Memorandum of Agreement (MOA), 3) Maintenance Memorandum of
Agreement (MMOA), and 4) Perpetual Easement Agreement, which are necessary for the
construction and maintenance of the proposed roadway enhancements as of the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute a Locally Funded Agreement, a Memorandum Hof -
Agreement, a Maintenance Memorandum of' Agreement, and a Perpetual Easement
Agreement, with the Florida Department of Transportation,, for . the construction and
maintenance of. proposed decorative street lights, .landscape,' and irrigation improvements as
part of the State Road A1A/Collins Avenue Project from 5 Street to Lincoln'-Road..
PASSED AND ADOPTED THIS - DAY OF L 2012.
ATTEST:i BD Ac
_ VEDAS TO .
CITY CLERK =%= M YOR FOR LANGUAGE,
INCORP OWED & FOR EXECUTION ,
T',AGENDA\2012 \5- 9- 12 \FDOT Agreem is or Alto d. RV 80� c
tom Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
'Authorizing The Mayor And City Clerk To Execute A Locally Funded Agreement, A Memorandum Of
Agreement, A Maintenance Memorandum Of Agreement, And A Perpetual Easement Agreement, With The
Florida Department Of Transportation, - For The Construction And Maintenance Of Proposed Decorative
Street Lights, Landscape, And Irrigation Improvements As Part Of The State Road A1A/Collins Avenue
Project, From 5th Street To Lincoln Road.
Key Intended Outcome Supported:
Enhance mobility throughout the Cit
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Customer Satisfaction
"Survey, traffic appears as one of the most important areas affecting residents quality of life; 37% of
residents rated traffic flow as poor-; traffic is ranked .number - 2 by residents as one of the changes that will
make Miami Beach -a better place .to live; traffic flow is a key driver for recommending Miami Beach as a
. I place to live.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summa /Recommendation:
The Florida Department of Transportation (FDOT) is planning construction .improvements on Collins
Avenue /State Road (S.R.) A1A from 5` Street to Lincoln Road (Project). Construction is scheduled to
begin in April 2013, and construction is anticipated to end on January 9, 2014. The Project will include
roadway milling and resurfacing, restriping, sidewalk/curb and gutter reconstruction, new bulb -outs,
drainage improvements, decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
The contract amount is $5,770,000.. This amount is subject to change depending on changes to the plans.
The City and the Collins Improvement Association (CIA) have requested FDOT include enhancements in
the Project scope to improve the aesthetics and quality -of -life of this important commercial corridor. The
enhancements include decorative lighting, landscape, and irrigation. These enhancements will require
FDOT execute various agreements listed below and attached herewith with the City for the construction and
maintenance of the proposed enhancements which are considered above and beyond the standard
improvements typically implemented as part, of standard FDOT roadway improvement projects. These
additional improvements carry a cost for the City of $400,486.
A. Locally Funded Agreement (LFA)
B. Memorandum' of Agreement (MOA)
C. Landscape and Irrigation Maintenance Memorandum of Agreement (MMOA)
D. Perpetual Easement Agreement
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
- N /A .
Financial Information:
Source of " Amount- Account
Funds: 1
2
3
OBPI Total
Financial Impact Summary: This is a future FDOT Project`(FY 121.13); City's contributions are
unfunded at this time. Funding has been requested through the FY 12/13 Capital Budget
process.
City Clerk's Office Legislative Tracking:
.Richard W. Saltrick, Acting City Engineer, x. 6565
Sign -Offs:
Department Dire for „ Assistant Git age City Manag ,
FHB JGG KGB
- TAAGENDA\2 UNT,18 -12\ . OT Agreements for Collins Avenue 5th Street to Lincoln Road - SUMMARY.detdocx
AGENDA ITEM
? /
MIAMIBEACH DATE _7-1a — ZL -
m MI AM I.B FAC K
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miarnibeachfl.gov
. COMMISSION MEMORANDUM
:TO: Mayor Matti Herrera "Bowerand Members of the City Conjmission,
:. FROM: Kathie G". Brooks, Interim Manager
DATE: July 18, 2012
w SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION'OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A LOCALLY FUNDED AGREEMENT, A MEMORANDUM OF
AGREEMENT,, A MAINTENANCE, MEMORANDUM OF AGREEMENT, AND A
PERPETUAL- EASEMENT AGREEMENT, WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION, FOR THE CONSTRUCTION AND MAINTENANCE OF PROPOSED
DECORATIVE STREET LIGHTS, LANDSCAPE, AND IRRIGATION IMPROVEMENTS
Y
AS PART OF THE - STATE *.ROAD AIIA /COLLINS AVENUE 'PROJECT, FROM 5 T "
STREET TO LINCOLN ROAD
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution
BACKGROUND
The Florida Department of Transportation (FDOT) is planning construction improvements on Collins
Avenue /State Road (S.R.) A1A from 5 tH Streetto Lincoln Road (Project). Construction is scheduled
to begin in April 2013, and construction is anticipated to end on January 9, 2014.. The Project will
include roadway milling and resurfacing, restriping, sidewalk/curb and gutter reconstruction, new
bulb -'outs, drainage improvements, decorative - lighting, landscaping, irrigation, and bonded
aggregate improvements.
The City has been collaborating with the Collins Improvement Association (CIA) for some time to
ensure the FDOT project includes. certain aesthetic improvements that will serve to improve the
quality -of -life of this important commercial corridor. As a result of the CIA's involvement, the scope '
of the Project has increased from a simple milling and resurfacing project with little pedestrian
' enhancements to a $5.7 million project with decorative lighting, landscaping, and irrigation. These
enhancements will have a cost of $400,486:00 to the City:
These enhancements will require FDOT execute. various agreements with the City for the
construction and maintenance of the proposed enhancements which are considered -above. and
beyond the standard improvements typically implemented as •part of standard FDOT roadway
- Commission Memorandum — FDOT Agreements for Collins Avenue from 5 th Street to Lincoln Road
July 18, 2012 _
Page 2 of 3
improvement. projects.
ANALYSIS
The City of Miami Beach considers Collins Avenue to be a primary north -south arterial and important
gateway,corridor serving the mobility needs of residents and visitors. As such, the City and the CIA
have requested FDOT include enhancements in the Project scope which are considered over and
above the standard FDOT roadway improvements.
It is important to note that FDOT typically does not include non - standard .improvements and
enhancements such as decorative street lighting, landscaping, irrigation, and tree wells with bonded
aggregate improvements -in the scope,of its roadway projects unless specifically requested by the
municipality wherein the project is located. When such a request is made, the municipality is
typically responsible for the capital and maintenance costs associated with the implementation of the
.non= standard improvements and enhancements as part of the FDOT project. Further, Memoranda
of Agreements (MOA) and Locally Funded Agreements (LFA) are required by FDOT in order to fund
the construction costs associated with the non- standard improvements as part of an FDOT project.
Execution of the Agreements (Attachments A - D) between FDOT and the City is required in order
to implement the decorative street lighting, landscaping, irrigation, and tree .wells with bonded
aggregate improvements along Collins Avenue from 5 th Street to Lincoln Road.
Below is a description of the purpose and need for each Agreement
Locally Funded Agreement (LFA)
At the request of the Collins ImprovementAssociation, the City has requested that decorative street
lights, landscaping and an irrigation system be installed as part of the Project. This Agreement
stipulates that the City will fund the cost for installation ofthe aforementioned enhancements and
that FDOT, through. its contractor, will install the enhancements along Collins Avenue from 5 th Street
to 16 Street as part of the Project. This LFA.will be for $400,486.00:
Memorandum of Agreement (MOA)
This Agreement creates an escrow account established by FDOT with an advance deposit in the
amount of $400;486 funded.by the City for the purpose of installing thirty -seven (37) decorative light
poles, landscape, and an irrigation system on Collins Avenue from 5 th Street to 16 Street as part of
the Project.
Landscape and Irrigation Maintenance Memorandum of Agreement (MMOA)
FDOT requires that the City enter,into a Maintenance Memorandum of Agreement (MOA) for the .
maintenance of the proposed landscaping and irrigation requested by the City and-constructed as
-part of the Project. FDOT will install landscaping and an irrigation system in accordance with the
design plans and the City will be responsible for the maintenance of said enhancements on the
FDOT righf -of -way.
Perpetual Easement Agreement
- As'perthe FDOT's standard letter attached (Attachment D), the Department is requesting donation
of property for a permanent easement along City rights- of -wayto serve the purpose of constructing
and maintaining a sidewalk width in compliance with American with Disabilities Act (ADA) clearance
requirement of 4 feet minimum. The proposed easement will eliminate the need to remove five (5)
Commission Memorandum — FDOT Agreements for Collins Avenue from 5 th _ Street to Lincoln Road
July 18, 2012
Page 3 of 3
existing coconut palm trees that are on FDOT right -of -way and prevent the compliance with ADA
requirements. The parcel is, located adjacent to the east sidewalk of Collins Avenue between 10
Street and 11t Street and contains approximately 601 square feet:
CONCLUSION
The Administration has determined that the State Road AlA/Collins Avenue Project is in the best
interest of the City as it will improve the aesthetics of this primary north -south arterial roadway in the
_City. As such, the Administration-recomme;nds that the Mayor and City Commission approve and
authorize the City Manager to execute the required Agreements with FDOT.
Attachments:
A. Locally Funded Agreement.(LFA)
B. Memorandum of Agreement (MOA)
r C. Landscape. and. Irrigation Maintenance Memorandum of Agreement (MMOA)
D. Perpetual Easement Agreement
JGG /FHB/* /RWS /JRG
T "
TAG ENDA\2012 \7- 18- 12 \FDOT AGREEMENTS FOR COLLINS AVENUE FROM 5STREET TO LINCOLN ROAD